001Well, uh, good evening. I guess it's six o'clock already. Uh, we're going to go ahead and start this workshop. I just want to acknowledge all board members that are present today. Uh, Miss Paty Garcia, Renee Pena, Mr. Jesse Solis, Mr. Eddie Ramirez, and of course our board president, uh, Dr. Barera. Thank you for being here. and everyone else who is present today. Thank you. We're going to go ahead and begin with item number three. Uh Miss um Garca, Miss Becky, I'm sorry. Any public comments on agenda items? She here? I don't think so. Becky, do we have any uh No, ma'am. Thank you. We're going to go ahead and move on to item four, Miss Robles, finance reports, item A. Did you pass? Good evening. Item 4 A I one uh tax collection report for
002the month of May. The tax collections report for the month of May 2025 is attached for your review. The report provides collection for the current month as well as on a year-to-ate basis. In 20 in May of 2025, the district had collections in M and INS of $160,541 $52,412 delinquent and $60,35 for penalties and interest and other corrections were $59,132 for a grand total of $332,121 for A2 budget balances. The first report that you will see there is for the shell nutrition program and actual revenues through the month of May. We have received 10,698,000 expenditures of 10,818,000 for an excess right now of expenditures under revenues of $120,224. The second report is for the general fund. Through May of 2025, we have collected $92,693 93,000 in revenues. We have paid 88,971,000 in expenditures and we
003have received other resources from the chapter 313 agreements that we have $2,967,000 and we have paid out $18,000 in settlements. So we do have right now a net change in fund balance of $6.6 million. The following fund, the debt service fund through the month of May 2025, total revenues of 11,99,000, expenditures of 8,839,000 for an excess of revenues over expenditures of $2.2 million. And then the following item is the monthly check register which is provided to you as a report on a monthly basis for your review. Any questions that cannot be addressed at the meeting regarding any check will be researched and the answer will be provided to you at the next board meeting or after the meeting. Are there any questions? Thank you ma'am. Any questions? Thank you. Item B, consider and take possible
004action on pay application 23 from Gerlock Builders LLC DBA. Wilcon attaches pay application number 23 for $388,78 for the Gria Middle School as of March of 24, 2025 payable to Gerlock uh builders. Hello, Delido. what what's the progress there? What what percentage of the school is done and will it be ready? I mean, there's there's concerns out there at the east side. Uh there's rumors that it won't be ready uh by late July. Uh teachers are already asking, sir, when are we moving in and I can't respond to that question yet. So, could you give us some definite date as to when this uh project will be finalized? Good. Good evening, members of the board. Remove the mic. Uh my name is No Gara. I'm the architect for the Gurua Middle School and um the
005the schedule completion date is uh May the 31st. However, I know there's been some delays that they're probably going to claim. I think a realistic date is going to be like at the end of June. I think at the very latest and I'm hoping it doesn't get to that it'd be mid July. But uh I talked to them about exactly that today and that was the latest that we have on on how we're doing on all of that. Uh Mar would and I'm going to direct superintendent. Can can you have a team probably go do a walk through at the campus and make sure that progress is being made and to get actual an actual you know word delivery date. You know Mr. People keep asking and and they keep telling me, "Hey, they told
006me it's not going to be ready till very close to school starts." And that would be tough. That would be really We've done some of these personal walkthroughs already. And I know that you uh recently did one, Mr. Lopez, and also spoke to the superintendent. Actually, I uh miss uh madame board president, members of the board, Miss Gara, superintendent. Uh, I went out there and I spoke to Fabian Ooa today, this morning from uh, Fabian is a superintendent, construction superintendent. Uh, just a quick update. They're doing the final paving on the north and west side around the gym area. So, that's the final area to finish the paving. Administration building only needs the mill work. library only needs the mill work. The gym needs the final coding on the gym floor and they're finalizing electrical
007and plumbing in one area. The sixth, seventh, and eighth grade wings are all at 100%. Band hall is at 100%. Cafeteria is at 100%. We do need a stove range in the sixth grade hall. As of this morning, we were on it already. So, that should be at the campus hopefully here within the next day or two uh to finish all the classrooms. So, at this point, as of this morning, Guya Middle School is at 98% complete and uh Mr. Dr. Fabin Ooa said that they are about a month away from it being at 100. So in the next four weeks he feels very confident that we can start moving in by the end of June. By the end of June and the contract states uh when when by when did we May 31st. So
008what happens if they exceed the time frame? Well, uh the May 31st is what's written on the contract. Uh and it has uh some delays already programmed into that. But uh I know that uh when I spoke with them today, they haven't claimed some uh delays on the water meters and uh uh when uh we stopped the work because of the uh the the Star County u building inspector, but uh they assured me that uh at the latest they want to get out of there mid July, but they're going to shoot for the end of June. Just to be thorough, I I I would like for legal to see that contract. I would love to see what provisions are in there. What are guarantee clauses for delays? They'd have to be serious enough delays. And
009we were at the board meeting. I asked him specifically to his face, when are you going to have this done? And they gave me a date. You promised that. It's a guarantee. And they said and I said, "Okay, now we're going to come out there with you for remedies or something. We're going to have some illegal cause of action." He didn't say, "No, we're going to be ready. We'll be done." And we sit here still today not completed. Yeah. And it it's just certain things that I don't want I don't want to be the stickler here, but we have we have summer school starts what early August now they got to move in there. We need time to do that part. I don't think you know if they're not going to be done till late
010June, late July. Are we going to have time to get everything settled in? I I can tell you that they are working with full crews out there. They're they're not like uh low on their workforce. Okay. There's people out there working all the time. I'm just going to ask legal, would you please review that that those delays or provisions, whatever they're called, just to see if if there are within their contractual time limits. And I mean, if there's some legal remedies there, we might as well be thorough with it. Um, okay. Hopefully you can hear me. U Mr. I'm speaking here to Mr. Garcia. We personally have not seen that contract. It's my understanding that was executed before. Uh, both of our teams were on boarded, but if we can renew it and we see
011what causes are in there related to delays and if there is a cause of action that is the district might have but we do need to put our eyes and see that contract first. Yeah. But we're stating in June I mean teachers are telling me that we're not going to be ready. Teachers are telling me we're not going to be ready by July. And these are teachers not not professional staff uh or or that are in the construction business. And that's what's out there. So they're concerned about that. Uh, so I mean if we I'm hoping June 30th is the latest, not mid July like you you you mentioned down. Uh, because mid July would be cutting it very close to the start of the of the school year. And teachers don't need more stress
012than what they have right now. They've got enough on their plate. I think that if we promise them school by way before school starts, I think it should be ready way before school starts. Yeah. And that's not to say that uh we could not occupy some of those buildings, you know, even right now. you know, so there's that option in case you want to take it. But I do know that uh the cafeteria, the fine arts, uh the the classroom wings, they're pretty much ready to go. Is that something that we could do that we could have our teachers start moving into an not completely finished school? But then you get into the what if something happens to them? That's why I'm asking the liability. And uh and another concern, I think last time that
013we went out there, Mr. Lopez. Um, I don't know when we're going to be handed the final punch list because I know that we walked into several of those classrooms that we say that are ready to be moved in, but there were tapes here. There were uh bricks missing from certain classrooms for some reason or another. So, when are we going to get that final punch list? And and great point, Miss Garcan. Another another thing that maybe legal here can help us with is uh example, our technology department. They need to go in there and do a lot of wiring. They're not allowed to start until the construction company hands us over the keys. So, if there's something we can work out where they can start like before and again that's a legal question that
014that we need some direction on on hopefully they can start very soon and not wait till the end of June or the first week of July to to get started with what they need to do as a department. You know, real quick, Mr. How long would that take you that realistically? Uh honestly, uh we went in there last week. Uh we were going to start installing our security cameras, access points, network switches, and they told us that we couldn't go in until the building was turned over. We're talking about about a month to do all that. And if we can't go in till the end of July, it's it won't be ready to the beginning of the school year. There's no way. There's no way. Not with the size of the department and and the
015uh equipment that's required to start the school. we actually need to go in there like next week. And that's my that's my concern. I'm not trying to be, you know, pressure here or whatever, but that's my concern. And and this is not the first time they've delayed and given us, you know, couple months. It's this is not the first nor the second time. It's been a few times. So we just at some point you got to put your foot down and say, "Hey, you know, we've had goodbyes to the old Lam, you know, they're expecting us to move into the new one." And now we're saying, "Oh, it might not happen." And it's it's a sad it's sad all the way around unless they can really come through and get it done by like Mr.
016Pay. Then we also insurance. Yeah. For a few months. I don't know. That is correct. In one of the board meetings, we extended the insurance. Yeah. Thousands of dollars. I'm not sure till what month that covered. Yeah. We'd have to check July. July. The end of July. So, let's hope that Well, let's see. Because that's the date they had. It won't be done by July 11. Wait till July 11. Yes. Well, because they said May 31st, we gave them even another two, a month and a half. That to cover us, correct? Correct. Okay. You have to be there every day, Mr. Lopez. You'll be there every day, please. Yes, sir. So, thank you, sir. Thank you. So, are there no more questions? We will add this item to consent agenda. Item C, consider and take
017possible action on a proposal from Texas Association of School Business Officials, CASSO, to review the RGCGISD business office policies and procedures. The RGC GISD business office is seeking a renewed focus on the development and implementation of best financial practices across the district. As part of this effort, we're evaluating current procedures and seeking expert guidance to ensure long-term fiscal sustainability and transparency. Our primary goal is to enhance the district's financial decision making capabilities, improving financial transparency, and ensure compliance with applicable regulations. We're seeking financial guidance, training, and ongoing support. The Texas Association of Business Officials submitted a proposal for a review of the policies and procedures followed by the district's business office. The objectives are one to assess the procedures and processes of the district's business operations including accounting and finance purchasing and payroll. Two provide
018recommendations for changes in staffing and or changes in organizational structure to maintain an efficient and effective organization. and three to provide recommendations for improvement in current practices, workflow processing and internal controls. Taso will charge a fee of $11,000 for the evaluation of the finance procedures and operations. Should the district desire to review the HR function in conjunction with a review or at a later date, TASBO will provide that review at an hourly rate of $250 per hour plus travel. administration recommends the approval of this proposal, Miss Diana. And this is done every what when was the last time that we did this? No, this is we're seeking guidance from We've never done this. No. Wow. Okay. And this would uh she was clarifying that 250 would be if additional for human res. We also want
019them to look into the Okay. Well, I think it's something important that we should be. So basically they're just coming to evaluate our system what we have in place and to give recommendations as to what we can improve in you know correct and who are these people are these people that are uh experts in in the field. Taso this is the organization that uh most of the school districts attend the conference to and so all of these professionals are experts they have been working at other school districts and whenever they're ready to move on they seek employment at TASBO and so they're very experienced. I think seeing all the past issues we've been having, not you, not Mr. But we've been seeing with the past boards, the way things have been run, I think it'd
020be irresponsible from this board not to look over this and and approve this. Okay. Uh there no no other questions, we'll go ahead and move this into consent agenda. Item D, consider and take possible action on employee voluntary benefits with Salasad Insurance Group LLC. Well, we do have uh Salasar insurance up here to make a a brief presentation on the changes that are coming up this uh sorry Good evening. Um, Madame President, superintendent, members of the board. My name is Dion Chavez. I'm the sales manager for Salasad Insurance Group. We are your current broker of record. With that being said, um there is the matter of the voluntary benefits we have with Mutual of Omaha. They've had three years that they've been with the district and in the three years they have good rates, but
021there has been a rate increase because of what we call a renewal. Part of what we do as an agency on behalf of the district is we go and we shop. We try to find the best rates for the employees of the district. That being said, because there has been a lot of claims that have been processed through the district, it makes it very difficult to keep the rates the same. Now, with that, we have talked to Mutual of Omaha, and there has been a concession. You'll find in your packet a legal size uh paper in which we are showing you that with respect to the rates for the dental, Mutual of Omaha is saying that they cannot keep the rates the same. They're willing to give a one-year rate for an increase of 6%.
022Or they'll lock it in for two years, but it'll increase by 8%. I will go ahead and mention that what we are looking to do is bundle this with another carrier, Unum Enterprise. Uh they are a company that is global in what they provide through disability. They're the largest distri disability distributor in the world and they're the most financially solvent company as well. UNIM has been in the district before and the district has like them very much. So, we're looking to try to work with them and with that on the dental offer, they're willing to give a 10% decrease from where the current rates are with mutual. So you're actually going to see a savings come to the district. With respect to the vision, Ammeritus is the current carrier. Ammeritus has told us that they
023cannot hold the rates the same. What they would like to do is increase it by 23%. But again, we're working with UNUNIM and UNUNIM has said that they are willing to go down 3% from where the current rates are with ameritus. So again, you will see another savings. Moving along with the other lines of coverage, specifically the disability. There are two uh categories. There's short-term disability and then there's long-term disability. Uh the short-term covers for a period of 6 months if someone's out beyond 6 months and the long-term continues to cover them to the age of 65 or the age of retirement. So, what we're looking at is a rate pass. Um with respect to mutual, they will go ahead and give a rate pass for up to two years. But mutual uh rather unim
024is willing to keep the rates the same for three years. On the long-term disability, the rate would stay the same with mutual. However, with UNUNIM, they're willing to give a 16% discount across the board on that for the three years. Now, moving on to the life insurance. The district has uh I think it's $10,000 of life insurance for every active employee and those rates uh they're looking to want to increase them with mutual but we discourage them from doing it. So they said they'll keep them the same for two years. Unum says they'll do that for three years. Moving along, there's also the hospital indemnity. Uh with that, Mutual has said they'll keep their rates the same. And with regard to UNUNIM, they will basically on the low plan give a 20% savings, but on
025the high plan they'll give a 15% savings. So with all that being said, what we are recommending is that everything be bundled with UNUNIM and that the district benefit from those savings. Now, one thing I do want to stress, and I'm going to go ahead and make a point to just emphasize this right now. The offer that's on the table from UNUM is for one year. However, there's an option that if the district elects to keep them for an additional two years, they'll just keep the rates the same. Now, the reason that's very important to understand is because let's assume that claims just keep climbing and climbing and climbing. And let's just say that the company's losing money. Their commitment is regardless if they're losing money, the rates will not go up. They will they're
026locked in. That is their promise and their commitment to the district. But at this point, it is a one-year offer with the option to renew for up to two more years. So that's 3 years locked in. I'm not sure if there would be any more questions, but one last thing I will mention is that these products will be mirrored. So what we have currently in place with mutual will be exactly what you will have with UNUNIM but with savings. Any questions? Just to clarify the one year and then the option to renew which is important because we need to make sure that if something better became available that we would have that available for our staff. And and I think that you said it well. It's not a three-year contract. It's a one year and
027then we have the option to renew for an additional two. Yes, you're correct. That is correct. The one-year contract with the option to renew for two years and um at this point when we've reached out to other carriers to ask if they would be willing to submit a proposal, Metife, Lincoln Financial Group, you know, these are big names. They were reluctant because of our and the reason is because the claims are so high. So I will say this as well that Colonial is in the district right now and UNUNIM is the parent company to Colonial. So you'd actually have a streamlining of all products on one platform and even if we renew for those two years, we have the option to opt out. Correct. That's correct. You It's at at will. You can opt out.
028Yes, ma'am. Do you all have um like a breakdown of what staff we have that could be out of um RTRS and like going into Medicare? Do you all have that? Like how bad does that affect us? Because it would be something good for the staff to transfer over to Medicare, right Paty? We had discussed that. Do you all have like numbers for us to see? We do have data uh with respect to the voluntary that's a separate issue alto together. Oh, we're talking about yes. Okay. But that's something that I have that I've been wanting to but we do have the data that uh we have analyzed and we do have some options and things we'd like to propose but that might be on a different workshop. Yes, that's something that I think is
029important for us to look into and see if that's affecting also our our claims. Okay. Thank you. Thank you. Any questions? All right. The item will be moved into consent agenda. Thank you, sir. Thank you for the opportunity. Thank you. Item E, consider and take possible action on budget amendment number 2025-8. Budget amendment 20 2025-8. The amendment is prepared to revise the current budget. Revisions to expenditures and or revenues are presented for your review and approval. Uh basically this is the final amend uh the final budget amendment that we'll be presenting for the year. This doesn't mean that we will be spending these funds that we're uh requesting. Uh we just want to make sure that we will not be um overdrawn in any of the functions uh because by law we need to be
030um under and this budget amendments Diana will guarantee that we will have enough to cover what's left of the of the pending uh or outstanding uh expenditures that we have. Right. Okay. Any other questions? Okay, we'll move this item into consent agenda as well. Item F, considering take possible action on designation of fund balance as of June 30th, 2025. Under Texas law, specifically Texas Education Code 44.151, school districts that receive settlements for construction defects must use the proceeds to repair the affected uh facilities. Consequently, the district will report $4,89,711 as designated fund balance for the repairs of Rio Grande City High School as of June 3 June 30th, 2025. Uh the only activity that we have this year was interest earned in the amount of $101,849. If there are no questions, we will move this
031item to consent agenda. Mr. Maybe this is a question for legal, but I know like the amount of settlements that you'd have to use it to repair certain schools. But does that does that include the interest earned from that money? Would you know? Uh because question because 101 did you put it together with like all of it together? But you don't know for a fact that that interest the 101 does that have to be used? No, I know the settlement. I do not know for a fact, but I would be afraid to spend. I'm just curious because maybe we use that amount for something else. Okay. Okay. Okay, no further questions. We'll move this into consent agenda. Item G, consider and take possible action on bids agreements up for renewal. RFP25-08, third party administrator for
032workers compensation claims. RF25-09, fire extinguisher services and supplies districtwide. RFP25-13, Fresh Produce for Child Nutrition Program. Go ahead, Mr. So, we're just uh Good evening. We're just bringing these items to see if you want us to extend or to go ahead and put them out for bids again for the new coming school year. Yes, those items will be out for All three. It's just fresh. Can you get that a little bit closer? Miss Garcia, I did not hear you. The mic. Yes, all three. Okay. Um, I will say for workers compensation claim, I think Cedric done a pretty good job. It's going to be hard to find anybody better. They've done pretty good with our workers comp claims. I know they've always had a surplus, but yeah, going out for rates doesn't hurt. The worst
033that can happen is we get the same and yeah and that's only those three that we have open for now coming up and that would be the fire extinguisher services food uh fresh produce for child nutrition program and third party administrator for workers compensation claim. Correct. Yes. Okay. Okay. So we'll go ahead and bid them up right now. No other questions. We'll go ahead and put this item in consent agenda. Okay, moving on to item H. Consider and take possible action on requisitions under TASBY policy CH local purchasing and acquisition. Those are there for their review. If you have any questions, please let us know. So these are these are just invoices that were submitted late or whatever for some reason weren't submitted properly. We did not have a PO for these requisitions. Well, the
034good thing I'm noticing the amounts are not high. So that's a good thing. There is one in particular you are looking at it back October uh and that requisition was just submitted. That is the reason that we are just paying out. Okay. So old again like we are getting bills from October of last year which is something I think it's unacceptable as a board um our directors we should or as the superintendent should be um asking our our directors to make sure that they do you know things in a timely manner. And I think this is unacceptable. It's we've been how many months still paying old bills? I think we had the 3Gs, the HVAC, the Boregas. We had a $200,000 uh from the Lon water supply. It's it's really um I just want to
035point out that that that's wrong that we need to pay our bills on time. And if we can't do that, then I think um it's showing a lack of responsibility, um a lack of transparency, and I really really hope that that gets fixed. we don't want to be seeing or I don't want to leave this, you know, four years and then leave our bills for the next board to be paying. I think that's very irresponsible. So, I think we need to make sure that we're a little more um strict with these things and make sure that those that we don't let this kind of fall uh and not get paid on time. Um Mr. Fiz made one just about one good point. One of them says doesn't even show receipt or invoice. It says estimate.
036I'm not sure the one for,540 right I don't even know what it director or other it says estimate right estimate that is what they included with the requisition but we know the work has been done okay where was this work done to that was at droan correct the chiller this comes down to accountability and like responsibility we just give you know allow people it's like our own kids if you let your kids, you know, have open an open account with, you know, different vendors and places. Um, I don't think we're being responsible with that. I think that there needs to be more accountability and we need to make sure that we're doing things the right way and that they're following procedures. Uh, my question is why hadn't this come before? If we had other other
037receipts come in prior that were even older than these, how come this is just placed today on on this? They they just plugged it in in May. So when we see it is when we bring it to you all the October and you just they just submitted in May. They barely plugged it in in May. So since we couldn't bring it in in the last board meeting, we brought it this. So, can we make a new policy saying that they only have, you know, within 3 months of to invoices and bills for the services? Uh, Miss Garca, the superintendent can delegate to the finance department that any orders or anything need to be submitted within 30 days, 45 days. Um, but she can take your feedback and Miss Diana can also take your feedback and
038implement that to the employees in the finance department. A timeline when things need to be submitted. If if I'm correct, uh I believe that legal had advised us to work on this policy to where this would not be happening. Yes. Uh that we were going to look at policy. I believe that's what had stated. Yes. One of um our other attorneys, Eric, um has been working closely with Miss Diana and that is something that we already recommended to not be waiting to turn in receipts and purchase orders and such that they needed to be done in a timely fashion. But I think right now as policy holds, I think that it doesn't hold water because it's like say services rendered, services paid, right? So if we can get this into place and policy to where
039it doesn't matter what happens, they don't comply with the with these uh uh new policies we're putting in place, then there's something that that we can do about it. So we can work on that policy as soon as possible. We sure will. Mr. Rob, do we not have something already in place that we have our vendor sign that if they do not have a purchase order, they are not to do any services? Yes. So, letters were sent out to vendors recently uh letting them know that they should not be taking any orders if APO is not presented to them. And also any new vendors that come in as they are filling out the forms that are required, they are also signing off on a on a memorandum where they're being advised that of the same
040thing that they should not be receiving or working on any orders if they do not have a PO in place. Well, have have has this been said to our directors too or that they're aware that they should not be requesting any services without the proper channels? Yes, we correct. in every meeting that we hold, we let them know. And I'm assuming this through a test is going to come due because I don't know if it's you all getting it, some person submitting it, the vendors, everyone seems to is going to be pointing, you know. So, I think we just, you know, regardless of blame, I think we just need to address it and get it fixed. And sometimes we do have emergencies, but there's no excuse. A bill all the way from October, the emergency
041could simply be put as a requisition the following day. So, we will work on that. No other questions. This will go into consent agenda. Item I, consider and take possible action on requisitions 5,000 and over. These were done correctly. You do have Oh, we also have an an addendum as well, correct? Okay. Thank you, sir. You can think that's what he's saying. G Santo for the um the last one. Do we still have time to do those since it's a grant? Do we still have time to do those? I I think it's um what is it? Fences. Yes, we do. We still have time. Yes. It's just because um you had already discussed the other two with Miss Garca, but I think that it's important that we stand firm with telling you that these things
042need to be given to us in advance and then um because we didn't discuss this. We didn't look over this and so to add it into consent agenda um I we don't feel comfortable doing it now. We Yeah, we can remove it and that way I just include the two items that were previously discussed with Miss Garcia. Yes, sir. I will give you time to review and let me know that you have any questions. I saw something with the the film the the for the for the windows. I know that originally had said that it needed to be two-sided and then the they told us that it only needed to be one-sided. Uh what was the final outcome on that? Do we know it? It they said it did not have to be double. So,
043what we're proposing right now and we're going to be accepting is that they do the insight too or what is it? But I believe that's a different a separate item if I'm not mistaken. Oh. Oh, it's separate. Is it? I think I saw it here. That's K. Well, wait. I think it's same. I was looking for it. I think it's a separate separate item. It's the same the start center, but it's that's the film. This is fences. Yeah. The item K. So, I know it's a little bit of I thought I had this one. I was wrong. honestly with the film. Um Paty and I went to that TASBY conference and we had this person um talking about the films and he was saying that their film was I don't know how much thicker than
044the ones that we're we're we have been seeing. And I think if you speak to different people, they all have something different to say. So, it's kind of it it worries me that we're not making the best decision because we don't know really what the what we need and what the cheapest but the best way to go about it. But that's just me. I'm really confused still with the films because everybody every vendor tells you something different and yeah and everybody will tell you something different. I mean that the other you know the this type is not right and then this type is the best and so it's just a certain brand is better than another and But you do have the minimum requirement based on um TA regulations. They at least meet. Yes. The
045minimum. So we Okay. So we discussed that in um executive in the morning. Do we have any other questions on that item? Okay, that will go into consent agenda. Uh let's move on to item J. Consider and take possible action on awarding of the following bids. RFP number 25-35 commercial combi ovens for Rio Grand City High School cafeteria child nutrition program. RFQ number 25-37 on call engineering services architect services and materials testing RQ number 25-38 external auditor do did we have a presentation we do okay um do I just continue and then okay uh bid number 25-39 welding supplies and equipment catalog bid RFP Number 25-41, Student Accident Insurance. CSP number 25-42, Solid Waste Services Districtwide. Bid number 26-01, Office and Instructional Supplies Catalog Bid Bid number 26-2, Office furniture catalog bid. Bid number 26-3,
046classroom furniture catalog bid. Bid number 26-04, computer and copy paper. I'll give you some time to look at those and if you have any questions feel free to ask before we do bring um the presentation from one of the external auditors. [Music] on the student accident insurance. I know you have the student insurance plan, but before it was somebody we had somebody else, right? Yes. Correct. Who do we have before? It was go to that. So, I want to I want to see if Doc McGuire was here because I know he had a lot to say about the the coverage last time. So, I want to make sure he had a chance to look at this. So, the one we used to have before was Texas Insurance Service Center, right? They didn't bid this this
047time around. They did. They came in. Okay. Oh, yes. I'm sorry. There you go. Okay. [Applause] Who does the ranking of the points for the uh choosing for the bids? For the bids. I'm the one that puts it together. Just one person. You But who you yourself work the point the point system told or do you have a committee that works on that? No, I' I've been doing it. M. Yes. And how do you award the points, Mr. Gera? I think that's what based off of it has there. If we go, let's say to we can go to the comments to the first one. So, it has a point system on the side. So, based off of pricing, references, uh the quality of work, um if they meet the overall objectives, things like that. So,
048they're all listed here and they have the point system. So, of course, let's say like the pricing example, the one that came in the highest would have the least amount of points. The one that came in the lowest would have the least amount of points. So, but there's a criteria to follow. Correct. Yes. Okay. And of course, those are the ones that we're awarding based off of price. So, if we're awarding individ not individual, but vendors as a whole, like the 2601, which is for office of instructional supplies, we're just awarding everybody. so that they're bidded. So we can Yes. We can buy from any price. Do we have any other questions? Go ahead. Take your time. For and and can I go on to RFP 2535 or no? Or do we have to follow?
049No, you can follow on Jay. Yes. Okay. On the commercial combi ovens for R City High School, it seems like Ran City High School had just built not too long ago and we're already ordering new ovens for them. I feel bad because Grian Middle School has no ovens over there to cook their meals. And I think it's big enough to to to support a full kitchen there at Gura Middle School. Uh just my comment and I've heard it from cafeteria ladies. I've heard it from from the community where why aren't they cooking their meals at their own campus? is that's just something that something to think about. That's a that's a great question, Mr. Pñena. And I think with the new administration, I think for next school year, that is something that we're going to
050highly consider. It is ready for a functioning fully full kitchen. So, that is something that uh in hopes uh you know, we will be looking at first thing. I had a question for the engineering services. Did we have any is there any fee for them being on standby or what is it called? Um on call on call on call. So for this one it is just a request for qualifications. We did not ask for pricing. Okay. So he's going to use. So my question was if we approve these, we could still open it up for others. What do you mean by that? Once like if we want to use another engineering uh company later on, if these let's say we were to have a project and we're not satisfied with the prices these are giving
051us, we would still be able to award it or open it up for somebody else or we would have to stick with these. You would have to open everything up again if we're not satisfied with the qualifications and then if we are not able to negotiate a a price then yes. Okay. So it's not like this and this is it. That was my question. There is no agreement signed. Okay. Here's where the security window film is at on there. And just a reminder, board uh if there is any item or any bid number here that you do not wish to approve and move into consent agenda, we can always take it out. So, what do you all think about um Okay, we're going to leave it there. It's already we left it there. We're not
052there yet. No, no, we're okay. We're on the bid in the RFQ. Yeah. Yeah. Okay. I mean, one little concern that I have, Chris, and I don't know if uh there's too many bids and too many RFQS coming at one time, uh to be able to analyze each one and see them. I think that it's too little time cuz I'm looking over them and trying to figure out like to see which ones uh we'd have questions on, you know, and uh I don't know if they all come in at the same time and you have to bring them in at the same time or can you break them into smaller groups at each meeting to where we can uh actually review them, have discussion on it and it's very hard to to discuss so many
053items at once or we have any questions at Could we um put him out of consent and then discuss have time to discuss them before the board meeting and at that time, Adam, I know we were trying to stay away from adding these things then, but it would give us a little bit of time. Absolutely, Madam President. You do not have to approve this if there's still questions if uh finance needs to go back and work on something. It does not need to be in consent and we can put it as an action action item at the next board meeting. It does not have to be approved today. All right. Do you guys want to do that? We will not and I'm not saying I'm saying in the future. I mean, right now it it
054looks pretty deep to to to look at, but in the future we can break them down into for one for one outing at one. And yeah, and the one thing I just wanted to mention was when we got the new legal council to come on board, they mentioned to us to start uh doing the bids, the 90 days. So they kind of piled up to, you know, what to start for the fiscal year. I didn't want to say that, but it's I mean, yeah. No, no. So, and all of them come up around the same time like these. So, some some of them we pushed them so that way they could start at the beginning of the fiscal year for 71. So, that way we That's why they bring the other three is because he
055wanted they wanted the board in. Yeah. Yeah. And that's why we bring that that item now for the bids if we want to extend them or if we want to put them out for bids again to put them out. Who signs for the insurance renewals? Who signs the applications? The superintendent signs the applications once we submit. Yeah. All right. Chris, I noticed that you have recommendations for all of them except the external auditor. Is that what because we're going to hear the presentations today or do you this administration not have recommendation on on the external auditor? There's two two proposals, right? Or two people did it there's no recommendation. I'm sorry I was not on the on the external auditor. an external I know that there's two it's an RFQ so we're just but even
056on the RFQS there were re there were recommendations I'm just curious no for you for your selection selection on the other ones there are recommendations yeah it's okay we'll hear the presentation today we're good so I say we discuss further and then we can put it into the board okay um as per discussion with Dr. Vera, we're going to go ahead and pull item J out and we will put it as an action item in our next board meeting. If I if I may, Madam President, uh I'm not comfortable discussing item K out in the open. It's a safety issue. So, uh it's a safety measure and I don't think we should be discussing out in open once I read it. Okay. I don't uh can do y'all still want the presentation from the external.
057Oh, yes, of course. Yes. Okay. Because we do have them here. Okay. Okay. Uh we will have a presentation for RFQ number 25-38 at this time. Good evening madame president uh members of the board superintendent. My name is Luis Lopez. I'm a partner with Burton McGomery and Longoria. Uh I'm based in the Macallen office. Uh just a little bit about myself. Uh I have 15 years experience uh in audit auditing governments. Uh my sole uh expertise is in auditing governments, cities, school districts, counties. Uh I live in the governmental world. Uh government accounting compliance, federal and state grants. Uh that's where all my experience lies. Uh I am a certified public accountant. uh certified fraud examiner as well. Um and with here with me today uh is one of my partners as well. Good evening.
058Uh my name is Lisandro Garcia. I'm one of the partners also with Burn Mccumber. I'm out of the Bronzo office. Uh just want to make sure I came out here to present you all put a face to the names and uh also just uh introduce our firm to you all. I'm also been 20 plus years with the firm. started as an intern, product of of my local community. Uh, and so just stuck around with them and have been focused strictly on audits, which is something that is very pec uh very specific about our firm is we try to be uh we we specialize in in the fields that we work on, which in this case is audits. Okay. So, we were given uh we were told to keep it around 5 minutes. So, it it
059will be a short presentation. Uh so we'll keep it at we'll just talk about give you a short overview of who we are uh what you can expect from us and just an overview of some of the clients that we serve. Uh we are the valley's largest locallyowned accounting firm. Uh in fact for the past two years we've been recognized as one of the top 500 firms in the country. Uh we've been in business for over for 45 years. Actually this is our 45th year. uh and we've been able to do that by our commitment to providing quality audit services. uh and we have had an excellent history in peer review. Uh so you may wonder does anybody audit the auditors right? So yes there is a process where every 3 years uh an external
060firm comes reviews our work to make sure that we that we are in compliance following all the the auditing standards. Um, and our peer review is included in your packet. We do have 23 experienced audit professionals. And when I say audit professionals, I mean audit professionals. Our our audit staff uh work on audits and only audits. Uh we don't send them out to do tax returns, bookkeeping. Our auditors audit 100% of their experiences in auditing. 100% of their training is in auditing as well. In fact, we we just attended the virtual conference for the 2025 Texas Society of CPA's uh school district accounting and auditing conference that was held yesterday and and today. Uh we are a member of the AICPA government auditing quality center. Uh this is an organization that again is committed to
061maintaining uh audit quality in in governmental audits and we are a member of the HLB global network. Uh what this is is a a network of firms right and uh so we we are global in reach and local in touch right we're we're here we're based in the valley but we do have these resources from our our network firms as well. uh we bounce ideas off each other. Sometimes they reach out to us, we reach out to them uh when unusual circumstance circumstances arise and so uh in selecting us you do get those resources as well. So what can you expect from us? Uh as I mentioned an experienced and highly trained uh team of audit professionals. Again our auditors audit and do nothing else than audit. uh accessibility at all levels from from partners
062uh all the all the way down to staff. Uh you're not going to see me here as partner today and then not hear from me until we're presenting the audit report, right? And so uh our focus is also on delivering your report timely. Uh in school districts particularly, right, you want to make sure that you get your audit out on time. It's one of those where if it's a day late, you actually get an F in in your rating, right? So, it's very important that you get your audit out on time. And you may be wondering, well, h how do you do that? Well, we have systems in place. Uh one being a system that we call Sher Link, which is our audit request list. With that, you you'll see the wheel there at the
063bottom. It keeps track of each individual audit request, whether it's still outstanding, whether it's been fulfilled, maybe we have additional questions, we've returned it, or we've accepted it, right? And so that gets updated in real time. So at any time, uh, your finance team or the superintendent even if she wishes to have access to that, you can log in, uh, and view exactly where where we're at on the audit. Uh one thing that we have implemented that we are doing different is we we hold a standing weekly meeting with with the team right and so we'll pick a day and a time say for example Wednesdays at 10:00 a.m. Uh we'll we'll set a Zoom meeting for the duration of the audit time and every week we we have check-in calls to make sure that
064everyone is on the same page to make sure that we're addressing issues as they come up uh and we're not falling behind in the process. We do have uh multiple levels of quality reviews. All our work is reviewed here internally and locally. Um so all the decisions are made here. If any issues arise, we're we're not too far where we can come by and and meet. And so we we're this is a list of some of the clients that we serve. Uh you'll notice we don't have 30 school districts listed on there, right? And so that that's on purpose. I mentioned how important it is to to submit your audit on time. And so just as you are selective in choosing an auditor, we too are selective with the the clients that we want to
065work with. So we don't just submit proposals to to to any school districts and recognizing the fact that the school districts have the same deadlines, right? So we don't want to overburden uh take on more than than we can chew, right? And so these are some of the clients that we serve. Uh McKenna ISD, Sherland, Region One, uh ESC, South Texas ISD, and Brownsville ISD. Uh we audit three of the four counties uh here in the valley, including Idlu County, which is the the eighth largest county uh in the state uh and and a couple uh cities and other special purpose governments. And I don't know if I kept it at five minutes, but I kept it as short as I could. Uh but thank you all for the opportunity. Anytime that um that we
066get asked to present, we we take that opportunity. Um it sometimes it's hard to look at proposals, right? And compared to proposals is a little bit different, but we appreciate the fact to we appreciate the opportunity to allow us to be here and and present to you all. Thank you. Thank you for your presentation. Thank you. I'm going to I'm going to do K I think. Well, but if I'm being honest, K L even L is also maybe considered a safety measure. So, I would take both of those. You want K through M? Oh, K and L. Okay, we're going to go ahead and move on to item K. Consider and take possible action R RFP number 25-26 security window FIM at all elementary schools and the start center phase three renewal extension it uh
067we will move this item it being a safety topic into executive session. Item L, consider and take possible action on construction contract agreement for CSP number 24-58 exterior door space number two. That is also a request for us to go ahead and move that into executive session. Moving to item M. Consider and take possible action on contract agreement for CSP number 25-34 solid waste services for child nutrition program. There's only one bid for that one, right? Correct. Yes. And it was already board approved. It's just a contract coming before you. That's right. Any questions? Okay. This item will be moved to consent agenda. Moving on to number five, business operations facilities. Item A, consider and take possible action on requests for use of school facilities from real Grandandy City parks and recreation program for the
0682025 basketball season and track and field program. It will be at various school facilities you do have there for your review what campuses and I know some of those are pending times and days as well. If we do not have any questions, we will move that item into consent agenda. Item B, 5B, I'm sorry. Consider and take possible action on request for use of school facilities from Texas A&M Agri Live Star County Extension Office to host the Star County 4H awards banquet on August 6, 2025 here at the multi-purpose center. Okay, if there are no questions, it will be moved to cons to consent agenda. Moving on to item number six, Office of Human Resources 6A. Consider and take possible, we're missing a word there, action on amending the 2526 compensation plan. Good evening, Madam
069President, members of the board, superintendent of schools, Miss GarcA. Uh tonight uh we respectfully ask so we submit some amendments to the compensation plan. Compensation plan obviously being in the mid 80 obviously we want to decrease that which is personnel for our budget which will be presented by Miss Rolis to the school board in at the June meeting. Uh this plan was was presented to the board and approved in the May meeting. However, there's some amendments I'd like to present to the board today. And as you see on the next on your pass out, there's four reasons today we're coming to the board. Number one is the board has allocated FTEEs or full-time employees to for our budget that's been approved. And some positions were not after combing through our our accounting and our FTEEs
070numbers. Some positions were not accounted for. So we'd like to add those today. That's reason number one. Number two, some FTEEs have been closed. Uh number three, FTS have been hired on an annual base salary above the midpoint or a previous FTE salary. So when we hire an employee, there's two things that can happen. If a position is new, the budget that we allocated from the board is a midpoint of that respective pay grade or you repre you replace an employee who's either retired or has left the position and the position's been vacant. Whatever that salary is, that is the budget that we have to work with. So those are the two options that we have and I'll explain that in a minute. And number four is we have some positions that the district. So
071with that being kept in mind on the on your on your handout, you see the first group of positions that were not on the compensation plan that we'd like to include. And as you can see, we have counselors at the elementary school. The first compensation plan included 10 FTEEs. We like to increase that to 12. And and we did notify the board that that's that was our plan. Uh, and I want to make it real clear just because we all lot if allotted next Tuesday doesn't mean we're looking to use them, but we'd like to have them because there is an initiative by the superintendent and her staff to bring more counseling to some elementarymentaries that are are are larger in numbers. As you see, the next the next amendment we're looking for is we're
072going from one counselor at the alternative center to two FTEEs. Uh, assistant principal at the middle school. Again, this is something that we're asking the board for if we need it. If not, we will not use it. But it is something that we've looked at that we uh pinpointed. And as you can see, it keeps going with the counselor at the middle school, dean of instruction at the middle school. We have a licensed professional counselor at the special services department. Uh CMP operations is obviously through nutrition 101, a clerk and bookkeeping. And we have elementary music stipens. There is an initiative that we are sending uh additional help to the elementary schools for music. We'd like to issue them a $2,000 stipen. We did close one of the fine arts uh stipens at $10,000. So,
073actually, we're saving $2,000 by doing this initiative. On the next page, you have a Konhunto teacher. We're asking to advertise for a Konhunto teacher, Alcorico teacher, and two instructional aids, one at the middle school and one at the start center. Um those positions, we're happy to say, are 100% direct impact at the campus. and two positions. One obviously is a child nutrition which is is already b it's already uh filled with an FTE but we left it out on the last compensation plan and the other one is a grant funded LPC. So we're happy to say that 100% 100% of those positions are directly impacted at the campus for campus assistance. Any questions on that? And I'll explain the total uh I know the bottom line is what matters so I'll explain in a minute.
074Um on the next section you see new hires. These are employees who filled positions that were open. Uh and again there's two two possibilities. Number one, we asked the board for a midpoint of that respective pay grade or we have a vacated position that the previous employee had a salary. That's the amount that we have to work with. So those are the two options we have. And these three positions we went past the midpoint by those totals on your handout. And at this point, we're asking the board to allow us to have this budget so we can continue these positions. And I'll explain something very important in a minute in the last in the last uh pass out for you. And then at the bottom, you have the no change in budget positions that we'd
075like to reclassify. For example, in the previous compensation plan, I did specify it was a director for student information systems. To be transparent, it was a director for data quality. We did check with legal. It was fine because the the funds were allocated. So, we continued with the position. Um and those positions are just being reallocated. Not a charge to the district at all. Okay. If you see the total amount that we would be asking for today, as you can see, is 726,886. However, on the last page, there's a simple Excel provided to the board. These positions are vacant and budgeted for, but we'd like to close them. And you see a total savings of 559,100. Okay. So, if you take some of these people moved on to other positions, we do not want to
076fill these positions. Okay? So, we they are vacant. They are budgeted for, but we'd like to close them. So if you subtract that number from the number that we're requesting for the board, the total amount that we're requesting is 167,786 for all this additional help to most of most of it being our campuses. And I have to clarify, Mr. Yes, ma'am. Dr. Selenas, these are your recommendations, Miss Gara's recommendations. This is what you all think is best for our district. Yes, ma'am. That's correct. This is not Veronica calling you and telling you open a position for my buddy, close a position because I don't like that guy. That's the way it is, right? It we should not be getting these calls. Um I have to clarify because people are texting me, calling me, messaging me
077and different family members that they closed their position or that they're moving them somewhere. and and people need to understand this is and what I tell everybody is Miss Gara is, you know, making the choices and the changes she needs to do. And I trust that she's doing it with the best interest of the district, our staff or students, and that if she's making those decisions, it's because it's the best thing for the district, you know. Um, and we need to I need to clarify it. I kind of want to like put it out there like on a billboard uh for people to see. This is not me. This is not Mr. Pñena. This is not py but it kind of goes more to me like if it's me doing this I'm not doing this
078to anybody. My conscious is clear. This is what Miss Gara is recommending. Um I know people think because the past has been done certain ways that it continues to be done that way. It is not. I'm telling everybody it is not that way. Um, I'm leaving Miss Gara with full authority, 100% and you and her staff to decide what gets done and who gets what because you all her, she's the one that's going to be dealing with these people. She's going to be the one that's going to be held accountable at the end of the year and we're going to judge her um on the decisions she makes and the people that she's surrounded by and the positions and the directors and the principles and every single staff. She's going to be the one that's
079going to be held accountable for. So I have given her the board has given her full authority to make the decisions that she has to and I have to clarify because it is not I don't this is not I cannot come no one's going to come to my business and tell me uh Veronica hire this person fire this person I wouldn't do it I'm the one working with that person I decide who works well and who doesn't and who's good at what they do and I wouldn't expect her to do that if I wouldn't do it myself and so I just want to make sure that that message goes A lot of people don't see workshops, but if they do, people spread the word. Like, please uh respect Miss Garza's decisions. Um have faith that
080this is going to be a good thing, that it's a tough process, but that eventually it's going to be for the best interest of the district. Thank you. Could I just add a little bit to that? I want to say uh first of all, thank you Dr. Bara and to the rest of the board members. Um I will reaffirm your statements. Um, you know, I have been given full authority to decide on the personnel that we will be hiring or what positions we're closing or who we are are moving uh from campus to campus. That is a district administration decision and I stand firm on that. I know that you know board members at times do get bombarded especially you Dr. Vera and um at at no time are we told you know as administration
081district administration what to do. it is simply sent right back to me and we make uh the decision based on what we think will be the right thing and the best thing to do for our district. So once again I want to thank you to each and every one of you. Thank you. Now doc this this positions that are being requested it's nothing new. It was already in existence. Am I correct? So we're not adding any new positions. We're not bringing in additional people cuz we want to to hire people just for for the sake of it. It's positions that are already in existence and that we need to fill. Yeah, they'll become existing if if approved by the board. But to answer your question, Mr. B, that's a great question. Uh, for example, most
082of your counselors, I'd say, I don't know, to put a number to 95% of your counselors, you know, you're a principal be are coming from the teacher pool. Obviously, we we did remove the block scheduling in the middle school, creating overages at the middle school. So, from that pool, if we do have a teacher becoming a counselor, then we look to close that position. So, there's always a domino effect to save. So in essence, yes, we're asking for the position, but just like I showed that one group of of positions to close. Yeah. Yes. Yes. And and I do want to also uh thank Miss Gara for the initiative of, you know, bringing myself and Diana Roles. I'm sure Diana can can echo the same thing that as you see here, we're if we go
083one cent over the midpoint or one cent over the budget aotment that the board has given us, we're coming back to you and saying, "Hey, we went over. We need it." So being very transparent about that. So the most of it that's what this is. Thank you. Yes sir. On the next on the next one. I'm sorry. Can I just really quick there are no other questions? Uh we'll be moving that to consent agenda. Okay. And uh let me read item B. Uh consider and take possible action on amending contract with the Pinoa Design Group International for new child nutrition warehouse old tractor supply. That item B will be omitted at this time. So we will move on to the next item. update on the new child nutrition warehouse, old tractor supply. Thank you, Miss
084Gossa. Yes, sir. Um, on this item, this item was placed on the agenda to brief the board on where we're at with the child nutrition warehouse, which is the old tractor supply. Uh, there we've been part of a couple of Zoom calls and we'd like to the board to know uh where we're at. Just, you know, I we did verify earlier not a single scent from 199, which is our general fund, has been spent on this project. And obviously there's some uh situations that we need to iron out on the previous item that we will not move forward without ironing out with legal, but we just wanted to come forward and say this is where we're at. This is what's going on and just keep the board a breast of what's going on. That's the
085goal for today. So with that being said, I Mr. Gara has some plans that have been created u and Mr. COPER is the child nutrition um he's our our our um consultant uh because I do the main goal here is that we have a spending plan um I guess for a lack of a better word miss if I'm not mistaken uh the federal government doesn't like for us to have a large general fund in child nutrition they like for you to use that money so we had a spending plan to where we're receiving large amount of equipment very large equipment freezers that type of equipment and of course we need to know that that the facility could house these types of of of structures. So talking from from structural to electrical to name it, that's
086what we need to do before they turn it over to us and and pay that that that's where this initiative is coming from. So with that being said, uh I I think I can uh open it up to Mr. Cosper and Mr. Gara any questions the board may have on where we're at with this project. Uh yes. Uh we uh we started to work on this project uh several months back. uh we have a a contract uh on a on another building not on the tractor supply and we wrote a letter as such just to inform the board where where we we are with this project. But uh in any case uh uh right now they're they're already housed in the tractor supply building uh and uh they want to add uh some um freezer
087and a cooler so they can store their food there. In addition to that uh there's some racks that are being proposed uh for the storage of dry goods on that facility. Uh that facility had been vacant for a while and there was uh rodents that got in and there was uh urine and droppings. Uh we we were asked to remove the sheetrock from uh uh this facility has like three sections of the warehouse and the front section has some sheetrock which is a it was a retail area of the tractor supply and and it's got sheetrock and apparently the the rodents got there and we were asked to remove the sheetrock and the insulation, wash uh the floor and the walls, power wash them and They end up put new insulation and sheetrock on the
088front part of the building. The other the the back part which is mainly the warehouse where where food for animal foods was being stored. There isn't sheetrock. There's only uh insulation on the walls and we we were asked as well to remove that uh insulation and put new insulation. uh some of those uh uh the second part of the warehouse that's directly behind uh the retail area where the tractor supply used to be uh has insulation on part of the wall only. It goes up probably halfway up on the wall. Uh so uh we're going to take that insulation which was also infiltrated by rodents and so forth and uh so remove the insulation, put new insulation up, but leave the insulation exposed. We were going to use an insulation that has a vinyl backing
089so it it's semifinished, you know, for for the use of the facility. Uh that would work. We don't have to put a plywood or a sheetrock on it, but we could if you all wanted to. And then uh the third part of the building is uh kind of behind the fenced yard where they kept uh uh their uh their fencing and their water troughs. There's another section of that building, the third and and we're calling it warehouse one uh the retail area. warehouse two directly behind that and warehouse three to the side and warehouse 3 has some docks where trucks can back in and deliver goods and that section does not have any insulation at all. Uh we were going to put insulation on that as well. And uh at the beginning they had bathroom
090new bathrooms and they had new offices. Uh but uh we because of the budget we we removed uh the bathrooms and we removed the the the new offices that they wanted with their um with with the food service uh consent. So um basically that's where we are with that project. Uh right now the um the uh cooler and the freezer equipment and and all that involved was uh like a million a million 38,000 something like that. How about your services your part of the of the deal? How much? What's the money? Uh the amount right now for both parts, including the freezer, uh it's around uh 2.4 million. That's including the freezers, which is 1 million for the freezers. Including it. That's correct. And you have a contract. We awarded a contract to you to
091work on this. Did this go out for bid since it's such a big project? at at the beginning uh the um the food service part of that uh bond issue was uh was uh awarded to us and then uh later on uh there was a change as to what facility was going to be used and when we finally got a contract the contract that we have that's signed by this district is to do this work at the pain warehouse and So, but let me clarify which is the one in front the the one in front of paint. Look, the one next to next to it. That's correct. So, then this was going to be what that place was going to take to remodel. And how could that be the same that it's going to take
092to do this other one, the tractor supply? Just very quickly to clarify for everyone here. Um, Madame President did uh um request that I did I had read item B and we said that we would omit that. So what they are discussing right now is we're going back to item B. So we're going to go ahead and have discussion on that right now which is consider and take possible action on amending contract with Mr. Delino um uh for new child nutrition and warehouse the old tractor supply. And so that's where the the confusion comes that you had been awarded a contract to the old place, but then now you're asking an amendment for the new, right? But my question is if we could uh take that to executive and discuss that issue. Okay. Yeah. I
093I just saw that there was a u that there was a little problem there and I wanted to bring it up to your attention to make sure that you all understood what's going on with this because uh even I wasn't uh um you know satisfied with the way it's going you know and Okay. And she had omitted this but then I said I think we need to be kind of you know explain to the people what's happening what we're confused you know and so we want to clear things out. Yeah. Now I'm confused because what they told me was that that warehouse was supposed to be a buzz barn and originally supposed to be the food service warehouse. So there's a lot of confusion in that. I would say let's let's close discussion on it.
094Discuss it in close session and uh take it from there. All right. All right. Um okay. Um as per legal, we will continue with item B in executive session. Let's go ahead and uh do we have any questions on the update of the new child nutrition program. Any other questions? Not having to do with the contract. We'll take it to executive. Okay. Thank you, Mr. Gatsa. Thank you, um Mr. Selenas. Dr. Selenas. Item seven, board governance. Item 7A, approval of board minutes. You have those there for your review. Item one, special board meeting, April 29, 2025. Item two, regular board meeting, May 6, 2025. Item three, special board meeting, May 27, 2025. Do we have any questions on that? Okay, that will go into consent agenda. And then 7B, discussion and possible action to amend
095board policy GKD local. that will be moved to act to an action item at the regular board meeting. We will now go into item 8, executive session. It is 7:55. What was this one? 4K and 4 L will be approved as uh discussed in executive session. Mr. I'm sorry. I thought we were all here. And it's not approved. It's just as discussed in se in executive session. Some will be put in action items and others will be um put in consent agenda. I will discuss that with you all. Do we have any other questions? I do not think we have any items on public comments uh on non-aggenda items which is item nine. I don't think we have any. Okay. And then item 10, uh, closing business and adjournment. This ends our work session if
096we have no other questions. Have a great evening and thank you. Thank you everyone.