GCSD - Regular Board Meeting

001is wife. So he shows up and basically empties the audience and he's got the entire board captive and he's pacing back and forth just and he gets over by a door. One of this little old lady hits him with his huge handbag. Whack. Doesn't do anything to him, you know. He just shuts the door. Well, he he tries to shoot one of the board members, but they have the the board policy book in front of them. That's that big giant big which stops the bullet and then soon as that happened, it goes by because the cops come in and take care of it. It's just like, okay. So, I'm going to ask you a question then. Are you the kind of guy times a crisis you'll, you know, try to save our situation? You know,

002are you going to throw yourself in the same way? That's all we Yeah, let me know. I'm ready. Okay, I am going to bring the Ground County School District Board of Education regular board meeting to order. It's Wednesday, June 25th, 2025 at 5:26. Um, we are here at the district office. We are available. We're zooming. Is that what we're doing? Not Google Meets, right? We're on Zoom. We're on Zoom and we are on live stream Zoom or YouTube. Um, if you're here to uh speak to the board, please fill out a speaker card. Um, but we will have a public hearing for the budget. So, that would be during that time, but if something else that's not on the agenda, please fill out a card, pass it up to superintendent. All board members are present.

003And uh superintendent uh Mike Mike here. Is Matt here? I don't Yeah, he's online. I don't think he is anywhere. He I tried to call him and he didn't answer. So he might have bad service. Um, thank you. If you will turn your cell phones to silent off vibrate. Let's take the pledge of allegiance. Sarah, will you lead us in the pledge of allegiance? All right. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. And then will you read our mission statement? Our mission is to put each student first. Um first on the agenda is approval of the agenda. Well, I'll accept a motion to move to approve the agenda. Second Dshy makes

004a motion. Kathy Williams seconds. All those in favor of approving the agenda say I. I. I. Darl. A public comment. Mel Dalton is here to address the board. Can I take this? Yes. Thank you. Good. But thank you for allowing me to have a few minutes this evening. Um, for you in the audience, I'm here talking about the memorial for students that we had lost in Grant Town High School. Um, so I've put together a vision board so that you guys can see what I've done. Um, last August the trees were cut down by the city of Moab that were here in this um area down here in our uh memorial. And since last August, I've been working um with Superintendent and Ki and a few um individuals in Moab to get a new memorial

005placed at the high school. We were to start with that of the finished product a couple weeks ago until I got a call and said that you guys put put me on hold um to have this completed. And um sorry, this is something near and dear to my heart. Um I told myself I'm going to do this. Um up top here we have three different names that we have picked or kind of picked for names that we would like to use for the um place. And what it would be, it would be right here in the um lot that is just pretty vacant in between the soccer field and the baseball field. There is nothing there now. Just grass that we mow. Well, not we um the maintenance crew, our great maintenance crew that we

006have. And right now, if you can't see it, this is all this um sidewalk here is all um cracked and broke. Josh Harris has offered to Thank you. has offered to put in all new concrete. So, that'll be all new. And then the two benches that have been made, this one and this one, when it is finished, when they're finished, they'll be in white. Um can't remember if it's called whitewash. Whitewash mean they'll be whitewashed so they won't hurt or burn anybody when they're s sit on them. So then they'll be placed here on either side. So this this one will be removed because it's just sitting there. It's not permanently placed in the concrete. And then these two memorials will also be brought up. So they're not going to be ruined. They'll be brought

007up and placed here as well. Then a concrete wall like this will be built. This is just for example. This isn't the wall. There's only 18. The names that I come up with off the top of 1996 until there's more. I have talked to the parents on here and they said, Well, please let me It's a point that we can finish this and paid for. There's nothing that the school nothing the maintenance crew has to do. I'm working with these wonderful people. Nobody to do anything to do it. I'll take care of all of these people. I just feel that it's really important to do this and just for I don't know if I answered it correctly or did I say what I need to say going to be paid for and the all the

008labor and all the details are going to be amazing. Thank you. Thank you. Thank you for letting us know. I will give some back up. All right. Thanks, J. Um, next on the agenda is um board recognitions. So, we invited um the uh Rotary Club to um receive a a um certificate uh as the friend of uh education. We we recognized them uh at our end of year uh banquet and we just wanted to do it officially at a board meeting. And so I, you know, you probably had a write up. There was, but but you're Well, I mean, you know, pretty much we just want to photo up mostly. But anybody anybody that doesn't know that we we not only feed the kids, but we do uh scholarships. We used to do the dictionary.

009they kind of went out of the people but there's a lot of things that we try to do to help the youth because the youth are really the future Moab and right and there's a couple of people here and Jeff Yes. So take a picture and somebody will come up and get the get that. So Jeffa uh thank you very much. We'll pull up the write up. Dave, you want to get in or so? Dave, you want Well, that's you know, I don't know if that's that's a conflict of interest or not. We're might as well. Here I am. And then here I am small town. What's the reason? Five different hats. They're right after right now. Hopefully. Yes. Do you want to come over here and read it? Oh, did you read it? You

010want me to read it? Sure. I don't read it. All right. This is a write up that actually some of the folks put up when they nominated. Okay. To the Rotary Club, we extend our deepest gratitude for your unwavering and generous support of our schools and students. Your annual commitment to hosting delightful barbecues for our sixth graders and graduating seniors provides cherish cherished memories and vital community connection. Beyond these wonderful events, your sponsorship of prom, senior scholarships, and graduation night activities plays a crucial role in ensuring safe and celebratory experiences for our students. Your dedication demonstrates a profound belief in our young people and their importance within the wider community. You're truly fortunate to have such a steadfast and caring partner in the Rotary Club and you're welcome to stay for a six-hour meeting but

011or not on you. Give us lots of likes. Hey, thanks for coming, guys. Thanks for all you do. Do t A U Vin. He's one of my agents. Oh, he looks famili. Well, he's a biker bicyclinger. He's he's a real estate agent. He's Yeah, maybe I've seen he's a busy boy. That is only property management company. Okay. Um next. So the the public hearing has to start at six. So we'll just move on. Yeah. Um so HMK prek site updates. Um that would be moving on. Yeah. Yeah. Um that would be Matt if he isn't on. Okay. He's not. Um do you have it up? Do you know I talked to him today about it, but is he did you? Yeah. So, um you know, I think Matt's biggest concern was was the bond and

012so they were working on that. Um the the contractor has been really getting after it. They've we've been impressed with the number of people they've had on site and the the speed and progress of of the work that's happening there. Uh if y'all get a chance to go by, uh you can see quite a bit done. So they're they're working on the front circle. It's been it's been already cordoned off. They've tore out the front circle uh out by the playground. They've done a lot of work. Um and inside they've done a lot of demo and tore things down. So things are proceeding really really rapidly. You know, we just have that one little snafu that we're trying to work through. Uh but we're pretty impressed. Matt's pretty impressed with with the quality of work

013and speed of work that's being done. Yeah, they're pretty amazing. Yep. They're not messing around. Are they they they've done all the demo inside. They were pretty much done last time I was there. It looks like they got a lot done. Uh they've got the floor dug up in areas where they've they've exposed the plumbing and it's down to the walls. There is nothing left in the ceiling except the stuff that's in the ceiling, but all the tile is out. Uh so yeah, they've they've done quite a bit. So yeah, if anyone wants to go and take a look, we'll be happy to take you over there and walk you through and and just see what's going on. But so we just may call you about It's not like we can just go walk over

014there and wander around probably because it's a No, you'd probably be best just just for safety. Yeah. Yeah, I'd like to go Yeah, you have to post it if you Yeah, that's right. Institute at a time. I'm saying unless you accidentally show up at the exact same. We'll take the open house. An open house. Um All right. The next is uh items for discussion are school handbooks. Um the school schools the principles are all um in trainings but uh their handbooks are attached. Um, we have the Grand County the Grand preschool handbook, the HMK handbook with the code of conduct bullying prevention response and the bullying prevention curriculum overview and bully prevention within schoolwide PBIS have middle school uh handbook and the high school handbook. Um I I don't talking I think um there's a

015couple thing there. We've had this discussion a couple times whether we should be approving handbooks and going back and forth. Um there are a couple things in there that um are wrong with the fee schedules. Yeah. um in all of them or just the high school. Um were you? Yeah, the because we're going to approve therapy. Yeah, that's and um and then the I just wanted a couple I think I asked just like an asterct of one on the bell schedule of like it started it start saying like cuz you mentioned that middle school but 7:40 7:40 is the late bell it says 7:40 yeah in MLMS and that's the late bell And that wasn't my my clarification was the first bell rings at 7:30. But and I just wanted that aster on the on

016the bell schedule like first bell. Are you sure? Because I thought they should match. But um I'm not comparing the two. I'm just saying there should be an asterct. I don't know what time they I thought you asked for them to sort of be the same. The same with HMK saying HMK first bell rings at 8:15, but school doesn't start until 8:20. Oh, I meant um the middle school and high school. Yeah, they don't have either. They don't. But they're they're the same. Yeah, they're the same, but the first bell, it's the late bell that they list on the bell schedule instead of the first bell. In middle school and high school, they don't list the first bell. They they they like them to because as you transition Yeah. If you think that that 7:40

017is the first bell like the HMK said that's the first one. No, it's not. You were late. If you are walking in at 7:40, you're late. What the board can also do is if you have concerns, you can send those to me and I can give clarifications. You can you can pass you can approve these provided um that the corrections are made. I've instructed all the principles to include somewhere in the handbooks that um if if there is a conflict with board policy, board policy supersedes anything in the handbook because the basically the handbook should be just the procedures on how they run school. When the board approves them, it kind of gives them a level of tacid policy. But the board has also said that if they make changes throughout the year, the board's

018not going to go back and reapprove them. But you do want to be informed so that you're not blindsided u with things. So the the you know, a good idea at the beginning of school may not be a good idea come October. So they may change the the handbooks, but there's they're required to notify parents and students and teachers of any changes and also the board. But I guess I mean if we really discuss in policy. Yeah. And that's in the hand of in the handbook. I So my recommendation is to not to this isn't I've gone back and forth. I think we've discussed this so many times but I think I am back to which is probably what you said at the beginning is these are information items. Um because once we pass it,

019yeah, the procedure then turns into a policy. Um so um as long as they're presenting um that the handbooks then and we don't have any major issues with it um then it's not technically um some a policy that we've passed. So we don't need to approve it. So we don't need so I'm saying not let's not approve it because it's this working document. But I think it's important that it's presented to the board every year so that we're still um if there's something that gives you major heartburn care definitely. Yeah. If it's you you know probably know policy better than the principles might. And so this allows them to go ahead and put it our school make it available for parents. Um and it's it's a living document. We can change it. But there but

020there were you know some issues like the fee the fees schedule was Yeah. send that to me and I'll get the And then also the credit you made some there's the credits now total required is 36 um I think there's policy whether that we have to approve how many um credits like and so like let me write I could write some stuff and then okay because the year-long courses does That that confused me. Did you? It's like I read that. Can I just read it? Sure. Um, yeah. We'll be taught over four quarters. The semester Q1, Q2 will be called lab and the second half Q3, Q4 will be accredited as the actual course to count toward the graduation requirement. To me, that reads as it's not all quarter classes will be valued at half

021a credit, but it doesn't sound like you get two credits for this. You don't have to get two math credits. you get one math credit and then an elective. Okay. But so that that would not see because if they take the whole year then they would get two math credits and then come their junior year they don't have to take math. So because of it's you have to have three credits of math to graduate. So they're trying they're getting around the um just because you took math all year round. Do we have with regard to credits and graduation requirements? Do we have actually a policy separate from the handbook that says all these things? Don't I found it in I thought I found it in the policy. So the hand I mean the handbook the

022handbook. So it's not we don't have a policy but I didn't see it in that hand book in this handbook. That's what you've seen before. what I looked last year because I was looking at how many require how many um the graduation requirements. Um, that may be something the board wants to take a look at because I am familiar with it normally being in policy because either some states they they prescribe it all and it's not up to the to the local district and and I've seen in some states where it's entirely up to the local district and so it varies wildly and I think you know I'm not sure what the norm in Utah would be page 13 but I think it you know it it becoming policy of what what that is because

023that's a really important thing is making sure that we have a rigorous um expectation for graduation. Yeah, I think we're putting our stamp of approval on these kids. We need to make sure um there is yeah it is but that's so this is in the handbook but I wonder if it's in policy. It's not. We do not have a pol. Okay, I agree that it is interesting that we don't have a policy for graduation. Well, it's selfish. Yeah. Um I guess you're right. I guess it's chang um Yeah. Yeah. But if it's policy, then one person can't just change it. But then yeah, it it has to be, you know, you have to be informed. You have to agree to that. And so it has to be a presentation and and I think that just

024keeps any entity from watering down our expectations. Uh because right now there's like four different pathways. FA graduation requirements. There's three ways to walk the stage and one way not to but you still get a diploma. All right. So So I also agree with you. I think this that's why I don't want to approve this um because I think there's some things if we do do a blanket approval and then um you know all of a sudden agree we this doesn't jive or we should have this in policy that it's we you're required to have 36 as a freshman um or graduate class 89 and figure out how many credits you are. So, would the board like me to take this work with Ki and Matt and our our attorney and look at what other

025districts have and bring to y'all um some recommendations. I think we just want a graduation requirement policy. creative and we have so EHA is a graduation requirements but it and all it says is that you get a high school diploma if you complete the core curriculum and all state course requirements or successful completion of two credits beyond the core curriculum as required by district policy and this is supposed to be the district policy that's a district policy which is not that I know so I guess it's very vague yeah well it's also not that because at 36 six is just or two beyond the core curriculum as required by doesn't the state of Utah have a requirement for credits yes for a just a high school not a grand county right but a that's why

026I was having that discussion before because we are switching to five and we're not going AB and LA we're having 40 we're having the options of having 40 credit hours to graduate. You all you have to have is 24 to 28. So like that gives so much wiggle room. Um I agree. And so that that but and I see that so this has moved for sure. She h this has changed to 36. Um but it still does not address you know the kids that are still graduating that are getting a diploma with 24, right? Um, and that to me is because either we're offering too many um we're offering too much credit for classes, right? Which kind of goes back to your question when you were saying math blah blah blah blah that that's the

027issue. Um, and then when also when I talked to my counselor friend that had done that, she goes, "Dad, that's why it doesn't work is because it's it's not easy just to go it's 0.5 because everything it's just different gets a little bit more complicated." Um, so yeah, let's What policy is that? Eha. What is that? Eha. Eha. Okay. So yeah, Mike, if we can look at EHA and um figure out if we need to add more specific graduation requirements or how that actually does jive with these. You got it. Thank you. Um Oh, yeah. There's there's just a I'll send these, but I just want to point them out that in the high school there's a $10 fee to change class for class changes. That can't happen. That's not enough. Uh, oh my gosh.

02834. And then that should have been taken out. um the 150 per class for edgenuity or 100 per class for credit recovery which is um on our fee schedule that we're approving is $75. So this doesn't jive with the fee schedule that we are approving tonight. Is that a new fee on egeneuity? I don't think we have a fee on the edge. I was just saying, but they're just charging it if it's if it's a retake. Okay. So, if you take eenuity, that's different than if you're retaking a class that you failed. Um, then we get to charge, but not the initial class. Gotcha. Um, I'll make sure I work with them to get that cleared up. And then oh I just and then oh I just have one more at the we do in

029the student handbook it says parents um will be notified by phone or email by messenger on Tuesdays and Fridays from 5:30 to 9:00 when students have a negative or zero balance in their account for and that's for um lunch lunch that's not happening. No I said that's not happening either. So that's just another thing that either should I I think it'd be great to do that but not happening. Catholic maybe we're getting there. Well, how do those things get there? How did those how did it get in there? Well, it's it it was happening. then the change to power schools, there's a hiccup. And so it's it's it's that transition of of power schools. Um but I'll look into that. I just felt like this is pretty minor, but when we're talking about equal education

030opportunity, it's sort of it is a policy of the Green County School District Board of Education to not discriminate discriminate on the basis of color. Period. But I think it's a type of like because this next sentence isn't a complete sentence. I think it's of color, right? National origin. Yeah. Yeah. I feel like that's a typo. But that needs Yeah. We Yeah, you could email those. Yeah, typos. I think uh email those for sure. Okay. But if it's if it's sub but in the next it doesn't make sense. Yeah. policy. So just for time sake, we have three minutes. Awesome. Thank you for feeding this one. Um are there any other um comments on the other hand? I would like to Yeah, we're No, we're not. So, just just just so I'm clear, I'm going

031to let the principles know and the district that they can post the handbooks um and that we're going to be making corrections as y'all have indicated. Um yeah and also pending cell phone um there's a cell phone policy in there that or procedure that uh needs to be true approved. I don't think it should be posted until after you. Yeah, but that might have Matt just joined us. Um, all right. So, I am going to accept a motion to now I can't remember what told me to do. Tell me go into the public hearing. Yeah, I'll accept a motion to go into the public hearing. The public Sorry, the budget public hearing. I make a motion to go into the budget. Is there a second? A second. Jenna Woodbury makes a motion. Laura Lee Green

032uh seconds to go into the public hearing, budget public hearing. Um, all those in favor say I. I. I. All right. So, um, we are now in the public hearing. It is Oh, we are not I'm gonna we're gonna We're gonna sit here for a minute. It's 5:59. How to open it at six. I need my laser pointer. Got it. Do you need one? You go admit it. I'll go admit it. I got I have one in my desk. My laser pointer. Oh, yeah. Does somebody want to turn one light off so we can see the laser pointer? Better. Thanks. I'm just looking. Perfect. Even better. Like my eyes cannot even. So, so I'm gonna hand these to you guys, but this is going to be the second half of our sex because I emailed

033this tennis shade too late today. It was just a cute little wrap. We need second half. Well, then you said motion to move into motion to actually start at least open. Thank you. Open the budget. The budget public discussion. So are we open? Um so we are opening at at 6:01. Um just so everyone knows we will have a presentation. Jerry Hamilton is here to present the his budget and the budgets are three of them. Correct. Two. Two of them. The final for 25 and the tenative for 26. Okay. And then um we will have anybody that wants to speak um can speak after the presentation. And is the tax rate part of this? No, that's later tax rate in the you can present. Yes, I think presentation of it. Can I borrow those papers

034I give you? Do you want them? What wants? of meeting complaints. Okay. So, this is um first we'll go through the 2025, okay? Because it's the final budget that we will be presenting to the state. And so, I'm going to have you flip to page three. That's the revenue side. We'll come back to page two. Page two is the summary. And so, that kind of summarizes the general fund. So, I'm going to cruise to page Okay. Yeah. Looks be right here. So this is So what you're going to notice how this that's okay. How this works just to make it simple so you know where we're going to look is we we show last fiscal year's budget right here for comparison purposes. We have to do that. Then we show the original budget that you

035approved a year ago at this time right here. This was the budget revision that we did in March right when I first was coming on. And then this is the budget revision. What we're going to be looking at is the blue. Okay, that's the budget revision that that is the final budget for 2025. So, um kind of not a lot really changed between the March revisions and the revision today. Um the biggest thing that you'll notice on the revisions is the local revenues right here between the two right there. They're up just a little bit, but the state revenues are down just a little bit. That's just a fluctuation in the different sources of funding. Um, if you'll scroll down just a little bit for me. Um, so and then cruise to the next page.

036So that's just goes to that's above the line and the below the line. So overall our state revenues go back up just a tad. This is hard. Overall, our state revenues right here when I'm looking, they're down just a little bit from what our um revisions were in March. The biggest part of that is there was a lot of onetime funding in there. Some of the safety grant funding and things like that, those things have been spent. So, those changed. So, scroll down just a little bit more all the way to the here. Not much changed between our March revision and now we're our revenues are up about $35,000. So hit it pretty close in the March revision. So not not a ton changed in the revenues overall there. Cruising down to the next page

037is the expenditures. Um the expenditures changed a little bit from the March revisions. Again, not really a material amount um so to speak. You'll just see a few if you want to look at instructional um staff right there. It's up just a little bit, but as you cruise down through the expenditures and looking at the blue column, um, business services are up just a little bit. Uh, and purchase services. So, cruise down just a little bit more. Um, so here, here. Oh, he gets lost in there. Okay. And then cru down a little bit more. So, we can go down to uh business services and operations and maintenance. That might be on the next page, but there we go. Um, keep going. So, business services, if you're looking kind of right there in the middle,

038it says, um, Oh, that thing doesn't want to work. No, it doesn't. So, so right there, those are up a little bit. Um, honestly, that's the transition from myself to Pat to myself. That's setting up the business office. That's extra travel with Pat coming here training all things Jerry spending the last two days in my office. It I'm a I become a hermit when he's here so it's okay. And then you'll notice the operations and maintenance um under purchased services right in here. That's also up. That's our big that's the change in our technology contract that went to effect in March. And so on a monthly basis that's kind of the biggest change there. So the um and the changes in our technology service. So so if you cruise down to the bottom of the

039next page um overall the expenditures were up slightly from our March um revision. A big part of that is the technology contract went to effect in mid-March when the revisions for March were already completed. Um so now I'm going to take you back to page two which is the summary page and we're just going to kind of look at the very bottom there. So, if you go back to the summary page, the biggest thing that I want you to kind of draw your attention to is right here. Our overall fund balance is going to we anticipated it to be about 14.5 million. We're going to close about 14.2. Uh the biggest chunk of that is again salaries, benefits, and that um so we're going to eat into a little bit. That was by design. We're

040kind of pushing the threshold there. So, um, that's that's kind of the overall operations and maintenance budget. So, now we're going to cruise to page oh, I don't know, the past expenditures. Page five, maybe page six. Past six, I think. Yep. Past. And so, we're going to go to fund 21, which is the school funds. Um, so I spent um with Pat, I spent twice now. how we've looked at these. We looked at them in mid-Marchch and then we've looked at two. No, this is it. No, this is it. This is 21. So, um, you guys were just talking about school fees. That's going to be the biggest revenue change you see right here between the revision in March and the revision, the final revision for now. Um, the schools can't charge a lot of

041those same fees. So, they're seeing less in their income, but at the same time, less expenditures also associated with that. So, at the end of the day, uh, scroll down just a little bit for me. The school, the school, uh, this is the school's individual finances. I don't run these. I just look at their books, put them into our budgets so that their books match our budgets. Um, they're adding to their fund balance slightly. So, um, as their fee income is increased or decreased, they've they're doing a great job also controlling their expenses. So, that's no no qu no issues there. Next page is the um this is the charter um charter school pass through. We this is on our on our tax levy forms. This is a pass through. It is what it is.

042We don't have a say. I don't cut checks. The state gives the money directly to the charter schools that we just have to report it because we are the tax collecting entity. So next one is this one moves into the debt service. So, we talked about this um and I'll just kind of start discussing it now and then when we get into fiscal year 26 stuff, we'll talk about it more. Um so, right here you'll see between what we've proposed, what our final budget's going to be now this year, it's down next year about 750,000. That's moving into the goal of um decreasing the debt levy and increasing the capital levy. um taking care of some of our debt service that we need to pay down through our fund balance and increasing the capital levy

043to start building up that fund as our schools age. We need to start once we're done with the HMK remodel, our capital fund will be uh pretty much zero. So starting to rebuild that back up for ongoing future projects. So uh when you cruise down to the bottom of this one and you'll see a reflection on the other side is the same on the next slide um in the positive side. So uh this is the capital fund and you'll see right here um as we move into next year that we have an increase in the fund balance of the capital fund of about $550,000. So we're decreasing our debt levy by $750,000. We're only increasing the capital levy by about half a million. That was by design. We could take the capital levy higher, but

044in order to not hurt the taxpayers, we're still overall reducing um their overall tax rates for next year, but just kind of changing shifting how we're distributing those rates. So, if you want to cruise down to the bottom of this one, you'll see um right, keep going right there. um once we get done with HMK, that was going to be about zero, but then we're going to add about 550 back to it next year. So, uh we'll have a million in capital, which is a good base to start building that as as the debt levy starts expiring by 2028. So, and then the next the last slide, uh school food services. Um it is what it is. I wish I would give you great news here. Um we just talked about it a little bit.

045Couple of things in school food services I want to point your attention to. Um is this 149? Yeah. Um cruise down just a little bit. Is that um when we open where's the salaries? Right there. So when so right here this from March to here increased a little bit. We opened the high school cafeteria. So, we had an extra staff member that we that we that was part-time that we brought in more. Um, the biggest thing you're going to see is we transfer funds in there every year. About $100,000 of our in anticipated transfer this year, uh, I'm sorry, about 50,000 this year was opening up and getting the high school cafeteria ready. Um, couple of big things, school food services is what it is. um with Sarah. Sarah's done a great job. She kind

046of jumped in in the middle of the year. Um her and I have been working together closely to get a handle on collections and get a better handle on controlling our food costs and kind of like one warehouse and then distributing it amongst the campuses. She's she has centralized her food ordering so that it's consistent brands and consistent um food types across the schools. So that hopefully next year won't be um as high when we get into that. We'll talk about it and then maybe I'm get we're going to close out the year with that. It is what it is. Um so that's kind of that. So if you want to go back to So that's kind of fiscal year 25 final budget. So is that the 488600 that's just people not paying the not

047all of it. Some of it's just food costs. it's hard to charge students the amount that it's going to cost us to actually produce that meal. So, some of it's just lost costs. Um, we do have a large balance in our collections. Um, part of that was the power schools transition. Parents couldn't see their balances. Um, it's been an ongoing campaign and push honestly the last quarter to kind of start getting that under control, but it's it is like 136,000 right now. So trying to get that lowered. Um she's done it's been better the last like three months of school since the kind of they were working on that. But um that's kind her and I have some plans this summer to kind of bring that down even more. But part of that's just we

048charge 225 for breakfast. Uh it pro it c I did the math on it. It cost us 243 to make breakfast. So, I mean, it's difficult to charge students $5 a breakfast and actually want to make some income on it. That's Well, we're not supposed to. That's not what we're here for. No, that's Yeah. So, that's not what we're here for. So, that's 25 final budget. Have you done a cost estimate for lunches that you just Okay, we did them on Well, we've done them on a the most popular. I haven't gone through all of them. Okay. Um, oh, so you're getting what they're serving specifically and adding the labor outghetti. How much is the spaghetti? How many do we serve? And how many how many meals can we produce in 1 hour? Okay. So,

049yeah. Um, and then changing it when we do a chicken sandwich and has a spreadsheet for that. Are you I mean like there but are you tracking um like how many lunches she has to throw away or No, she can't track that because they don't stand right over the trash and look at that. Oh, I mean like not served. Yeah, they have they have their they have their production numbers that they have to do. Yeah. Um and then most of that they just put back in the they have to use it up within a certain p certain period of time. I don't know what that is. So that would be a more Sarah specific question of how much they're throwing away, but they have their production numbers and they have to track those how much

050they prepared versus how much they served. Yeah. And all Yeah, she has those. Well, I think we all kind of discussed about how to how to figure out better numbers. Um they're not currently not um taking role in the morning of So it's hard for them to kind of determine how much. Oh yeah. Is that all the schools or just the upper levels? Oh, I'm talking. Wait, no, I'm taking all of them. Like when my girls were in elementary school, the teacher would ask them every single morning, who's eating hot lunch today? And they would send the number count to the office within the first 15 minutes of the day. I I spoke to them. Um Sarah said she's not getting it. I I spoke to some teachers and secretary and it's it's there. I

051just don't think it's getting translated. They're still doing it the teachers because it's, you know, ingrained in them. I think information is getting Yeah, it's we haven't figured out power schools and how to get that information yet. But, um, I think that'll be key about like if you're discussing controlling your cost, things are especially with the cost. But I will say moving when we get into fiscal year 26 moving into next year uh when we get to school food services there were some things that Sarah was able to do with some of our commodities that's in that helps reduce the cost of the food. So um anyway that's 25. Um do you have to have separate motions between 25 and 26? We have separate motions but you do the presentation. So then let's cruise into

052So we'll go back to um page three. which I'm just going to move into 26 now. So now we're going to be looking at the pink the far end one. Okay. Um so in 26 the biggest thing that you're going to see kind of here between a couple of things is that uh local sources of funding are down right here and um state assistance is up. And what what that means is that basically uh because our WPUs are there's a smaller assessed evaluation. And so um there's not we're not collecting quite as much on our taxes. So we get a little bit more state assistance. Um they're they offset each other. If so, if my local goes up, my state assistance goes down. If my state assistance goes up, my local goes down. So cruising

053down a little bit. We similar um you can keep going. This is the below the line. We didn't uh revenues are down um again between 25 and 26. Some of that was onetime funding. Some of that is funding that's expiring. Esser went away. We discussed that when we did the preliminary. Um teen center grant expires at the end of this year. So we've expended that at the end of fiscal year 25. Um some of it was one-time funds. Uh some a big chunk of the safety grant is gone. So but keep cruising. So some of them are you don't have you don't have anything filled in for quite a few things like pills. Nope. We don't know those until September. So those are difficult to guess because they come off of numbers that the counties

054don't even get until but they are still on the you know are are they still there? Like I think it's going to be zero like the future educator statement is nothing because they're not going to give any. Is that why that's that's nothing that is something that they did not put on our right on our you know we did that legislative update that is zero. Um which one is that? It was 6,000% and that's because they put a lot more in the flexible allocation next year when they took away the professional development. a lot of those little small funds rolled right up into that big flexible allocation. So crews down. Um so bottom line uh this is federal sources again they're down uh not a surprise big chunk of that's er funds co money that

055was all used up that's no longer so um so at the end of the kind of projected uh revenues for next fiscal year still at 27 million we're down about a million and a half um if our revenues are down our expenditures are going to be down that's a function of state funding local funding and honestly our WP PUS are down. If we have less students, we get less money. So, bottom line, um, cruising down to the next to the expenditures. Um, so, a couple of things. When I was working with Pat revising the 20 when we were working on revising the 25 budget that we noticed in 26, a big the biggest change you'll see in revenues here is uh, we increased the electricity costs. Our electricity costs were way higher when we went

056through budget revisions than we had ant than we gave preliminarily to you guys last month. So we increased cruise keep cruise and we increased the electricity costs quite a bit um just because that's the trend that we saw when we did the budget revision. What is that under? What are that's under operations and maintenance. Okay. I was like what was keep going. So right right here. So we increased that a lot. Um, so we increased it here because we noticed the trend from what we had in in March, but then we went even more. Um, that's the big one. Um, so that we didn't really change it much. We changed the revenue slightly. We because we got the tax rates from the state um last Friday. So the revenues changed. They didn't change overall. They

057just kind of changed from local to state sources. Um, so you can cruise on down. Not much changed from our preliminary. He proves next page. So overall here um oh sorry go back up that is that no this is right around revenue. So right here. So um we're down I mean less money next year. So we're being responsible. We had less revenues. They were at 27 million. Uh so we're going to have less expenditures. Just trying to keep it balanced at the end of the day. So, this is just kind of a quick little dirty thing to show you that how much our um payroll and salary. That was my little calculation just to kind of see the percentages that they are. So, okay, cruising down to the next fund. This is fund 21. This

058is the school's funds. Didn't change much here. Um just kind of looking at what their collections were here. In anticipation of some of the things that we can't charge fees for, um, we reduced some of the local donations, some of the local contributions, and then like the student revenues you'll see that are down. That's just fees. I mean, I don't know what else to tell you, but at the end of the day, there's they're adding5 to $6,000 to their fund balance every single year across the schools. That seems to be pretty and just because efficient at more efficient or um as if our revenues are down. Yeah, part of it's the revenues, part of it they don't charge those things anymore. Um so the expenditures are expenditures as well. Um we get more money, you

059know, through some of the programs to cover some of those costs where they would have had fees before. Um fee wavers. So all of those factor into there. So prison down to the next one. That's the This is the The next one is fun 26. That's just the charter school. Um pass through. It is what it is. Um I don't I don't see this money goes straight to our charter school. I believe we I believe that it does, but we don't cut that. Yeah. But no. Yeah. But because we collected that on their behalf. That's the grand and so that's what they get. And they get that. because that's money that is directly collected from our tax credit for and it doesn't just go into one large pool of the state and then they divvy

060it out to the different charter schools. It's just this is Grand County charter school because it's Grand County. I think so. I I'm not I'm not going to say that's 100% but that that is would make sense but that doesn't that's the conversation that I but that's not what I know for sure. Yeah. Okay. So, the next fund is this is one we're going to get to. So, I gave you that cute little graph. Um, so this is when we're going to get to this. All right. So, what we've talked about is taking the debt service and reducing the levy on the debt service next year, increasing the levy on the capital. Okay. Um, so what this little graph shows you is seven years worth of basically tax rates from the school district standpoint. So

061this it goes from 2019 2020 to 2526. Um as you'll see overall Grand Countyy's tax rates have decreased almost 23% over the last seven years. What we're collecting from the taxpayers on behalf of the school district. The reason that we've been able to reduce that in large part is the huge upstreaming in valuations. So um the difference going forward when I looked at the tax rates um over the last week is our proposed increase in valuations this next year from 2425 to 2526 is not very much. Um like before we were seeing wild swings now it's like it goes from like three and a half to like 3.6. So it's like a million and a half or um so it's not a lot but because we've had that luxury of high from a from a

062taxpayer standpoint and a school district standpoint um as as this has gone down we've still been able to reduce the tax rate to the taxpayers because of the higher assess valuations. So when we cruise into proposing um the truth in taxation to reduce to reduce the debt levy and increase the capital levy um at the end of the day the state rate did not come in as high as we had first anticipated and we're told. So at the end of the day it will be saving the grand county taxpayers uh almost 4 and a.5%. Even though we're increasing it slightly, our well, we're adjusting it, we're not really increasing it. At the end of the day, we're dropping our rate by 4 and a half%. So, they should be seeing um on a average valuation,

063you should see about 100 to 108 decrease. That's with that being said, that doesn't mean that everyone's going to see that. I don't know when the county who the county assesses and how they assess them. So if it's your year to be assessed, you might see a slight increase just because of the increased assessed evaluation, not because of the increased tax rate. So um this is just a nice graph to show you that over time we're trying to be good stewards of taking care of the school district and the students, but at the same time being mindful of the taxpayers. So um that's kind of the difference. know what those numbers are on the what these are on my spreadsheet so I can email that to me I just print you have them all I

064just printed off the graph part so I don't I think it might be a good idea for us to compose some news articles too get it out there and let them well that's part of our truth in taxation so we have to be careful there's certain rules that we have to follow and when we look at the proposed tax rates in a bit. Um we'll we we discussed those but there are certain I learned all about that in August that's an August meeting is the truth and taxation. So we would if we voted on this budget as is then that sends us into truth and taxation and then that and then that and that starts the timeline tonight. But but once all that's done because we can lower our tax rate, but if the if

065the assessment goes up, they just see their taxes increasing. And so us being able to put some information out there because that we get blamed for what the county does and we just want to be clear is that we've lowered now this is what we've done. And I think part of that is in the truth and taxation presentation and maybe we can I I don't know the rules on that but maybe we could publish that presentation. Um well we usually do do a PR um thing but it's usually closer to um when we when Yeah. So the notification of that meeting is on your tax um bill. And so we you know we do do um a little spiel. Pat's done a big spiel. Yeah. Um I would say we need to dumb it down

066from Pat's perspective because he went very I went through all through that today. He's coming out in the first of August to walk me through all of that. Oh yes, we do that every year when we go this because it's very it's very complicated but as much as we can down um not done well well then we can understand it simplify um and so we have done that in the past though. I think and that's that's in um in the presentation I started building today. So, okay. So, that's so bottom line, this is the debt service. So, I mean, we're still reducing it. This debt service is slated to be paid off in 2028. We're just trying to c recapture a little bit of that right now and move it over into capital because we

067have buildings that need addressing over the next 10 years. And so, um, cruise on down. You'll see when we get into the capital that that's just the offset on this this side. So, we're increasing the capital expenditures or the overall revenues for the capital budget next year um by about five and a half um $550,000. These right here are the anticipated expenditures. A lot of them are dealing with the uh remodel that's going on right now. um kind of don't know exactly when you're going to get build for them, but they're in there. So, at the end of the day, um the bonus, I guess, is at the end of the day, this was going to be expended almost completely at the end of the HMK remodel. And by doing the truth and taxation and

068shifting um the tax the tax rates, we're going to almost have a million dollars back into our capital budget to start building it up for future projects because we're going to expend most of it. You said HMK. Right now we have $7 million in that and that's and it's going to be gone gone. Yeah. Um there will be some that you get next year through that a little bit that which you know that's why this isn't exactly the same but that will help increase. Oh, I'm sorry. Down lower right there. Right there. So um so you'll see our 550 plus you get a little bit from the monthly collections still. So that's kind of the budget there. just starting to build that back up so that we um have money for future projects, the 10-year

069plan. Um and then the last one, scrolling down, school back to uh the child nutrition program. Again, it is what it is. Uh have some plans moving forward. I know that keep scrolling. Uh you're going to see a big unhappy number right here. 600,000 is what we're proposing. Uh two things I'm going to tell you about that one. That is the high estimate. Like, right. I'm not trying to make it slim and then come make it 400 and come in here and go, "Oh, dudes, I'm sorry. It really is six." I'm trying to make it six and say, "Oh, dudes, I overestimated that. It's really four." So, that would be awesome. Uh, when I'm looking at this number right here, opening up the high school cafeteria, had a long conversation this afternoon about that. About

070a 100,000 of that is staff for the high school cafeteria. So there are some things that we're thinking that we're trying to work through that is a better management of time and resources in um providing that cafeteria for the high school students. Um so that again that is that is the on the high side. Um and also working with so uh what Sarah has done with commodities this next year. So she has to order this year the government commodities that we receive next school year. um she has learned through that process. Um I'll just give you the one biggest example that I know. Uh orange chicken happens to be one of the favorites on the on the menu. So ordering the orange chicken and producing the orange chicken is it's one of the most expensive

071meals that they make, but it's one of the most popular. So this year when she went through and did her commodities, she got a whole bunch of chicken. Um, but she's able to ship it directly to the people that make the orange chicken. So they're only charging us to do to add the orange to the chicken and not paying for all of it at once because the the chicken itself was was free as the commodities for us. So there's some big budget reductions there. So she kind of went through her menu and what items were available with the commodities and where she could ship them to to make the end product that we want at a reduced rate. So um and then we've we've got a couple of ideas that we're kicking around for some

072campaign collection. So all right, cruise back to the very first slide, the summary, and we'll just hang out at the bottom of that one. This is for 26 and then right there. So cruise down to the bottom of this one. So, you'll see at the end of the day of 26, um, we're going to anticipate decreasing our fund balance right here by about $700,000ish. um by design. Again, we have to um part of that is just um a big chunk of that is the food services, but part of that is this is kind of reaching a threshold that we need to start eating into I mean we we still want a fund balance, but we need to stay below a certain limit with the state. Did you say though that some of the fund balance

073is used to pay off book debt? Yes. And some of it's going to be used because we we only shifted a little bit. So some of it's still going we're trying to reduce that by paying the debt service down. The debt service fund balances. This is fun. Oh, I'm sorry. Right. So um but in this same um I mean you still you want a rainy day fund but it's illegal for us to have a 20 million $20 million rainy day fund. So, um, this just shows that we're being good stewards, but at the same time, we're also planning for events that might come up that we have to pay for. So, okay, there's that one. Do you want to I don't have you I don't think you have that. Do you have that on the

074slide, the tax rate things? I mean, I'll go over them real quick. I'll tell you right now. They're in there. You have them on your packets. Yeah, I have them right here. Give them back to Melissa to certify. So these are taxation number eight I think right I yeah I said there on the agenda number eight the Grand County form 693 693 there you go so there there are two of these there's one for Grand County school district in Grand County and one for Grand County school district that's San Juan County so we have to fill out both um this was Grand County School District in Grand County um the this is the rate right here that we're proposing for to increase the capital levy to um that's the biggest change the rest of the

075state sets this rate. This rate has been set. We we aren't messing with any of these other rates. That's what they are. That's already what's been certified from the past. This is what will put us into truth in taxation because this is what the auditor says our rate should be. This is what we're proposing we take it to. Um, and so that's why we need to do that. Where's the debt service levy? Is that the bond? But so the rate obligation So we're not dropping the rate. No, we're not. We're just taking what what money we would have collected from that. Okay. and we're shifting some of that to capital and we're paying the difference that's going to be due next year out of the fund balance out of our debt service fund balance. So,

076um, so we're increasing the capital rate and that's we're increasing the capital rate which throws us into the truth in taxation which is fine. And we don't set this um and that's what the the tax rate from the previous year is higher than this one. I actually have that on my in my office. Is that clear? Like even so even though even though we're increasing I was going to say even though we're increasing this this overall number is still less by like four and a half%. Um, so yeah, other questions, thoughts. You want to open the San Juan one as well? Oh, you can open the San I can just look at that one. And you do you guys have any questions about this is San versus County. Um, I have a couple questions, but

077not that change. No, because this is going to be a lot less. Okay. So, this is the San County one. Again, rates are the same with the exception of this. That's that's our proposed rate. So when um so that's I think Dave you're you're these uh voters representative. Oh just so you know for San Juan County for San Juan County. That could be Oh, here Melissa because when you done I need to spoke about and then okay questions I'll entertain what do you attribute the electricity costs is that power costs it's 100% the power it was rock mount power bill those okay and are there who's doing the budgets at the school they have their No we do those we pay those So the school budgets that you see there is just for like this

078the kids. It's for travel. It's for sports. It's for clubs. It's for fees that they collect. It's for when you pay because your kid goes on an overnight FFA trip or whatever. That's we do the main the fun 10 the general fund is all here. Okay. For every campus the garbage, the water, the all of that. But sports if but if we're paying um the refere the school pays the referees they they don't pay the coaches but they will pay like coaches lodging and coaches meals. We pay the coach's stipen through payroll, but they pay the schools have to cover all of that. But their mileage reimbursement, their over at their hotel, that's covered by the school through like when you pay the $50 fee for them to join or if they do fundraisers or

079any of that, the gate fees to go watch the football game. All of those things cover that. I don't know if is do you know I've I've asked this in the past and I'd like to see it some is one of those school budgets to see if um I've never really seen it like the balance of it you know like you're say there's income that comes in and then there's the that it's you know the kid is going to that motel room and the kid pays for that motel room but there are extra um costs that would be coming out of that those are on Tiffany's books or on well That's really the ones only only the high school has overnight travel like a balance sheet or he has an alpha. Yeah. And I have

080individ I can I can pull them up here too someday if you want because I have access to all of their their test. I'm not going to say that tests but I'm figuring it out. That's the other thing I was thinking. They're on a completely different system um financial system. Yes. Oh that's that the schools. So for when they do things with the district, they have they use our accounting system, but when when they do individual school things, they have tests. And so we're trying to there's some options, but if you see, so if you look at the um the check registers, you'll see the checks that we're writing to the high school and it'll list like the bus drivers and the coaches and those are reimbursements. So that must come out of here comes

081out of athletics and then um on our budget end and then goes into them. So it should be pretty much washed but um we substituted. Yeah. Well, that's the sub like that's where um we can pull that. It's the It's the It's the athletics clubs program um in fund 10 in the in the general fund. So, other thoughts, questions? One thing I do do though, Jenna, in answer to your question is um I would have not have thought to done this but uh walked through some spreadsheets with Pat is when we have construction like HMK just so that we can have a better budgeting and planning. We we look at what the cost we're pre-construction and I then as soon as Aspen gets the bills I track them on a spreadsheet every single month just

082to see how much more that is so that we kind of can anticipate for a variety of reasons. One is cash flow needs, but another is just to see if we have future planning and what we can kind of anticipate for those things to be um that's so and then through summer. So are we considered a business with Rocky Mountain Power or is there a I don't know how they more. So and then also with power um there's a there's a spike there's a spike. So when they walk in the door and they go and turn everything on, air conditioners on that spikes and then it's called the demand. A demand and then it fixes the high demand part of the day and you turn it on. You even get a bigger chart. Yeah. So

083they charge you and that's we years ago we were trying to get around that and we did a actually the big upgrade at the high school changed that a lot and we did we purchased a uh a generator. Yeah. to do to put oil in like used oil and to do it and um we just I don't think we had the but we didn't the Rocky Mountain Power paid for it. We've got a donor from the um but I just don't think we had the buy in to like we can't get the oil one used oils that we could we thought well because you can't fry foods for the kids anymore either. So there are other things that that was going to be a contributor to that that we that you can't do through the

084child nutrition rules. People want that oil versus when we did it. I don't I don't know what well they use it for their generators maybe but I know that in like the middle school the upgrade to the high school that they did um so they with the new systems that they put in the programming to take out those peak demand times that um that we're not spiking basically spiking our systems to spike our power. This would be so awesome if we could have programs you know to put in solar you know out for all these out here in the desert. If you could put in solar and have enough power battery backup, but it's humongous. It's a humongous cost. And so if you could tell everybody not to turn all their stuff on at the

085same time at the school, then that demand wouldn't be on the system and they wouldn't charge you, but everybody wanted it at the same time. They walk in the door, it's six o'clock. That's fine. Any more questions? Thanks, Jared. Okay. Okay. Um All right. I will accept a motion. Oh, sorry. Is there any here public here to uh speak to the board about our budget? Um is there anybody on Zoom? No, just still broadcast to I'm broadcast. Oh, I thought that was a person. And technically Matt is on there as well. Where? So, he's right here. Oh, okay. Um Okay. So, I'll accept a motion to close the public hearing. I make a motion to close the public hearing. Is there a second? Second. Die makes a motion. Kathy Williams seconds to close the budget

086public hearing. All those in favor say I. Was it generally? Oh, I'm sorry. I have I just met a new person, right? Shanda and then Yeah. Oh, and then Oh, that's what I thought you were talking about. Jenna Laura Jenna because you never said Laura Lee second that you said Jenna Lee and Kathy. Gotcha. Kathy Lee. Kathy Lee. It was David. It was a guy. I am David Lee. So, it's Jenna and David. Okay. David Lee Beers. Um, Jenna Lee. David Lee. Oh, David. David. That is my name. David Lee. Yes. Lee. My mother. My daughter. Everybody's middle. All right. All that. Did I already call for this? All those in favor say I. I. That passes 5-0. We are closed. Our hearing is closed. at 6:46. Oh, no. No. Dang it. Your public hearing

087is closed. Yeah, our public hearing is closed. What did you do? My computer started updating. Snap, [ __ ] Great. Going in blind. 646. 6:46. All right. Um, right now. Now. So we we are going to uh approve budgets and now I'm lost because my computer is free. Um so uh uh our action items um we have uh approval the motion to approve the district budget revisions for fiscal year 2024. Okay. Who wants to I would move. You want to do it? You want to read it? Oh, I guess I didn't know I was going to have to work. Well, okay. Where am I? I'm reading this whole thing. No, the motion is right here. This one. Oh, yeah. I make a motion to approve the district budget revision for the fiscal year 2024 25 school year.

088That's redundant, but I guess approve. Can I have a Is there a second? Second. Dad makes the motion. Cathy will move seconds to to approve the district budget revision for the fiscal year 2425 school year. Any discussion? All those in favor say I. I. I. Any opposed? That passes 5. Okay. There's the tax rate. Should I motion that this tenative? Oh, I see. Okay. I make a motion to approve the proposed tax rates as shown on P2693 entity tax forms subject to a truth and taxation hearing and the final approval of the tax rates. All right. Does approve the next budget? Yeah, we're approving the budget tonight. I think it's the revision. Yeah, that was the revision. That was the revision. Now we're going to do the tax rates and then we're going to do

089the budget. Yeah. Got it. Because my budget is based on proposed tax. Okay. So I that is my motion to approve the tax rate as presented. I will. Thank you. All right. Kathy Williams makes the motion. Laurely Green seconds to approve the proposed tax rate as shown on PT63 693 entity forms tax forms subject to truth and taxation hearing and the final approval of the tax rates. Any discussion? All those in favor say I. I. That passes 5. Um the next motion's approve approve the proposed uh fiscal year 2526. Any options? Any takers? I make a motion to defer you. Yes. Yeah. I resigned that. I make a motion to approve the proposed fiscal year 202526 district budget subject to the final approval of the tax rates during the truth and taxation hearing and the

090final approval of the taxes. I get a copy of that. Thanks. I'll second it. I think you wrote it. Yeah, it's from It's Pat. Okay. Um, Jenna, I was going to say it again. Jenna Woodbury and Kathy uh makes a motion Kathleen Williams uh seconds to uh approve the proposed fiscal year 2526 district budget subject to final approval of the tax rates during the truth and taxation hearing and the final approval of the tax rates. Any discussion? So this is this is we're just approving a tentative budget. So we'll after we do that tax rate truth and taxation hearing in August then um it'll be final budget. It's kind of backwards. You revise a lot or is it just revise anything? Yeah. Okay. Unless Unless we don't pass. Unless you don't want to do that.

091That's right. And if you if we choose not to or you get to that night and you say no, then we'll go revise this budget based off of the rate the rate that it is now. Yeah. So, but it's just basically an operating budget so that they can start so they can work next week. Yeah. Um, any other discussion? All those in favor say I. I. I. That passes 5 Z. And that's that. I'll sign that. Are you leaving, Jerry? I don't know. I don't know if Matthew wants me to stay or not. Um, I just I'll sign here in a minute. I'll just keep it going. Um, but I don't have a computer, so I'm going by paper. Um, new proposed cell phone policy. Um, so on the agenda is um a draft of

092um and this this is what was in the handbooks. Um I did not quite not quite um well I assume that like HMK's part will be in the H well so this is my question and I guess goes to my um I had I would like to see this in like a policy form like how like what it looks like in a policy not to me this is a lot of procedures this is kind of what how middle school's dealing with it, how HMK is doing it. Um, but I think tonight we can talk about is are we good with with um what it says and then they can we can come back with a actual a policy that is formatted like a a policy similar to and call it and even if it has

093to go on um the policy that you right add that you had attached that email. Yeah. if something or other something or other. Um yeah, an attachment to that. It would be just like the next letters, right? I would think. Um and so um and and kind of the policy and and the procedures are kind of kind of interwoven together too. Um so I I did convene a committee um and I did email this to to the board. We did not have a teacher from middle school or the high school. I did ask the principles to run this by uh but we've had a short amount of time. So there could be some additional revision to this, but because time is um and people are going on vacation, we wanted to get y'all something. And

094so what you see here was was worked on by the principles. Uh we had Buffy uh was the HMK principal. Uh no, I just promoted her. By the way, what is representative teacher? Thank you. Sixth grade teacher. Yeah. Uh yeah, y'all tell her she got got promoted. Uh so she she was here and so principles uh worked on this. Uh I was not able to stay for the entire meeting because I had another meeting to go to, but they worked on this on Google Docs. And so here's here's what we have. So you have the draft u and in detail. You also have the one that I had worked on for my previous district um included with that. And then I've also uh sent y'all a link to the law. So basically if you do

095nothing the law becomes our our our policy. Um, but it's really there's very little I mean the that the law is not not a lot of specifics. No, but there's not in policy there isn't specifics. Yeah. This is the law. That's the lawyer. Yeah. The law kind of in a nutshell there in in the classroom there are is no technology you know personal technology that includes cell phones uh personal devices watches and things like that. The kids can um be allowed to use them in non-instruction times. So at the high school kids can use them during transition and lunch and and going to the bathroom and things like that. um say which I think they have in it here. So in a nutshell, HMK is no phones um which is nothing new. Uh uh middle

096school pretty much the same uh off and up uh for the day. I don't think they have any time during the day that they're allowed to use them. I did I didn't read the policy in detail um but that's generally the case. And then high school allows them they've got their zones that they allow to use. So uh so you have the two policies um to to give feedback on how how the board would like to to proceed. Um any direction that you would like to give to the committee going forward or if you like what they've got. Um I I mean I was interested in in the high school away except for lunch um that you had proposed. Um and then there you know maybe it was difficult to enforce that potentially. Um I

097I would love I loved this HMK. Students will pay a $25 fine. I mean, that seems a little expensive to me, but like what if like the vertical alignment like it's $5, you know, you go and you get it back at the end of the day instead. Like I don't even know what an educational handbook is at the high school. Like it seems kind of convoluted the actual, you know, first event, second, and it's different at every single school. Like what if it's5 or $10 going back? So like that's an actual consequence. and and I seem to recall Matt having an objection to us charging. Well, it's just if you're in the Yeah. But what the principles want to do and what we can do might be two different things. I know in the past

098that that there have been charges um for these and so that would be have to be something that uh I need to need to clarify with Matt and that could that could be a fee and you know we're already dealing with fee issues too. So that may not be think it's illegal to we can't have fines that I mean I would seen because that's what we're we're approp this is like an infraction like this is but if if a kid's exempt and doesn't get pay fees and do these things they get exempt from the fines I mean because they can't you can't get let out of the turnup okay no like the parent has to okay I would like to find out that's again this is procedure we're talking about we we're dealing with a

099policy and that we're we're we still need to work through if the school procedure and the policy I I talked to Matt about the like what is policy and he said his his opinion was um make let's see that policy be broad as possible by while while still accomplishing its intended purpose. Um, so this makes the policy more robust and le successful susceptible to frequent change while um while allowing for maximum discretion. So that everything that you're what you're what you're talking about, we can talk about that. It's just more of procedure handbook kind of situation. It wouldn't be our policy. It would be discipline procedure. um we can suggest to the principles that you know it might not be a fine but like I know at middle school you can you work it off

100or I don't know like there is a yeah five hours service FGAB is the policy with con it says consequences for violation of policy loss of electronic device privileges disciplinary the letter in suspension suspension loss of blah blah blah that might be different yet so this is our policy and that's USBA too like that's not approved it in February and that's a USBA but this is pretty specific of I know but should that shouldn't that coordinate with our policy that we approved in February shouldn't at least the consequences well our yeah our policy and their procedure should be the same be the same and yes they might not yes because they probably didn't look at this they had it you're looking at the Utah code no I'm looking at our policy Oh, where where are

101you? Is that in the Yeah, they they had the policy too. And so the the one that I provided what's called now Mike's writing that that was our um we I had a committee put together and that was our policy and that became the procedure for the schools. We dictated it very specific and the board can do that too. But that was a school policy, right, Mike? Was that a district policy? No, this this right here when it says Mike's writing that was your district policy. This was our district policy, which was because we didn't want a whole lot of We didn't want good guys and bad guys. that that's the the biggest problem with these kinds of policies and procedures is the the level of enforcement and it was basically you will enforce this.

102This is a policy. You cannot choose not to do this. Okay. And that carries a lot more weight than a well I just didn't you know show up for duty. It's a procedures kind of thing. So the board can uh can define the policy if they wish. Um or they uh it can be very specific or you can you know you can take the policy and say develop procedures from that but you y'all could also dictate to us what you want the the procedures to be too you know so there's you know it kind of depends on how much into the weeds that you would like to get on on this. Um, well, that's what I think that's, you know, what I've always heard of like, you know, we we want to stay at this

103level up here. We don't need to go in and tell whe telling a principal, you know, that and we're going to look at it. We're going to go, okay, that makes sense with our community. But, um, and each school does have their own little discipline policy. So you know a kid that is doing this as a third grader and I don't know like this meaning a a issue isn't treated the same as a senior that did the exact same thing like there are different consequences and so each school is going to but why I mean I I sort of like the idea of having same consequences. I mean, I don't It looks like that's what you did in your district with these consequences. Well, they can. I'm not saying that they shouldn't, but I think

104the schools have the discretion to and if we set this paraly. So, so what the board So, what the board could could do is something like this. Say, okay, at elementary, no phones. And then the the the campus has to come up with the the discipline, which which they have. middle school, you could say phones only at lunch and then they have to come up with that with that policy. And then at high school, you you could say phones are not allowed, you know, and when I say phones, I'm talking about all personal devices. Yeah, just a minute. That in the classroom, zero. Okay. And that means no exceptions. One of the issues I had when I when I was teaching was that every kid was supposed to have a Chromebook, but the Chromebooks were

105not charged, were not working, and I would have to let them use the phone. So, I was in direct violation of the policy because so much of this was done on on the internet. I think here we have a whole lot better and more robust access to to the Chromebooks. But it's just the it's basically what the law is saying that the law is clear. The the intent of the legislature is to keep the distractions out of the classroom. So that's what we want. Now, if the high school wants to let them do it, use it in the hallways, then, you know, that's up to them. And so you you give uh you back up what the state says the policy uh and come up with the policy and then you give that latitude or

106you can you can get in the weeds a little bit you know it's it's up up to the board. I I think you know um yeah we we it it's frustrating to see teachers not enforcing you know and that's a supervision problem that needs to be you know talked about and dealt with at at the campus level but you know everyone needs to understand that this is a disruption and I think I think one of the things that we know the kids do well is consist consistency. They need consistency and they need to be set up for success. Like those are the two winning things for kids to me. I I guess I and maybe this is not appropriate now, but I can't I don't understand why we're allowing them the hallway because you're that

107to me is not consistent. It's not setting them up for success. I got I know he texted me. I've got to go to the bathroom. And then where's their brain? They're still in that text message and not back in the classroom. We're not setting them up for a successful I mean I'm I'm a full believer in no phones in school at all because I've seen all the data and all these big high schools where they don't even use them at lunch and it's like wow we can talk and the kids love it themselves. I hated it. But I understand if lunch is like if they want to let them use at lunch, you know, that's a but I don't know. Just seems like enforcement like you say enforcement would be easier. So much more. I

108mean, if there's no cell phones, that's easy, right? But if it's like between, you know, in the hallway between classes, it's like we're not. It's just you can bend that rule a little bit. I just I agree. You know, I would be, you know, if I was going to be lax, I would say fine. You can have them at lunch. I agree. in between the halls. It just doesn't make sense because it's still a very distract happens like they leave the classroom to go to the bathroom but they're changing like oh well then oh I'm sure they do that but there's something going on maybe but even just changing classes I mean it's like what a m couple of minutes it's so quick but again it just takes their brain away from for forget so

109that is the discussion that we are having here that's policy right so that if we want to say that um our policy is no no um cell phones in classroom hallways. There is no green zone, right? Um then that's what we sent back. Um I'm sure the the committee probably had a reason and I don't know if Mike you were there for that. I was not there but it's it's it's what they have what they're doing now. They feel like it's it's fairly successful. Um, I think it's um enforcement there. There could be a bit of a concern with that. But if all the teachers are in the hallways, you know, doing what they need to be doing and they they take the phones. One of the things that I've encouraged the middle school, the

110high school to do is to implement IDs because that makes all of this a little easier because then you take the phone, you take the ID, you show up to lunch hall, you get your I you get your ID back, you get your phone back at the end of the day. There's no paperwork because now what my school tried to do was in the middle of the year they wanted to said no phones. Well, every kid was on their phone, so I'm supposed to approach this strange kid that I don't know and say, "Give me your phone, and I'm going to get a snot full of defensiveness." But then I got I got a class full of kids. And now I got to get what's your name again? I ain't telling you. You know, now

111I've got that with an ID. You know, it's just give me your ID, give me your phone, you can pick it up at the end of the day at the office. Simple as that. If you don't have an ID, you go to lunch dehaul. you have to eat at a table. You don't get to use your phone, you know. Um, and I've I've I've what's the word I'm looking for? I've advocated for that because it has I've used it before and it's been very successful uh and being able to regulate discipline and behavior in in the school. So anyway, um if the board will give some direction, I will go back to the committee and u we'll do the policy. The policy has to sure we'll have kids and parents and all show up, you

112know, which I think we should have so that they weigh in on this and you hear what they have to say before we put it into So the policy the state does in the law it does say it goes into effect July 1. Um but that's I mean I think that's just um you know we change it when we vote on it. Yeah. Update it. Um I I want it to just come back as a policy and then if there's a second page of procedures, you know, discipline and that would be in the discipline guide with how you deal with cell phones and if you know your recommendation is um doing that the same then you can send that back to the discipline committee or saying or even the admin team and go hey we

113want to be more consistent. But um right now I think we need to focus on the policy not the penalties at this point so that we can get we got to get this over the consistency. I guess I I hear you. Um but my like if we are going to go that down the route of trying to get you know just lunch say for the high school sort of having something super easy to go along with it like you know this for the you know as guidance. Yeah. Like every school doesn't have a different really lengthy explanation. It's like something that the students know, hey, if you're on your phone between the red and the green, we're just saying now everything's red except the but we're not saying what's going to happen if so essentially

114we're just talking the only issue is really the high school because the the policy would read something like um HMK in the middle school uh cell phone watches may not be used in the school building. your cell phone and smart watch must be off and away. Okay, that would be your policy. Um, and then the rest of it, you know, is how they would implement the the discipline and expectations on that. The issue that we have is that the high school uh it's often away in the classroom, but they're going to allow them to have green, red, purple, blue zones. And you're that's like there's red and green. That's all there is. No pink. There's a red and a green. It's pretty simple. Red is classroom. Green is hallway. That was I read that. in

115his hallway between classes, not when you're in the hallway during class. So if you're in the hallway during class, you still can, but still that is the the law the code the code says that we can just change it to it's all red. I mean it's all if we were if we were presented a actual a policy that we can do that then they could figure out the the discipline the penalization. We, you know, we don't we don't discuss things of how it's going to work like that. We don't tell them how to deal with a safe schools violation. They'll present it to us, but we don't tell you know them. We might say, "Oh, we don't." You can present it, then we can go, "Uh, we don't like that." But it's to me it's

116two different things. We do policy, they do procedure, they can present the procedure to us. Um, but we first need a policy. Okay. I think you're down to high school um to to decide whether or not it's off and up except at lunch or off and up the whole day or if you're going to allow the red and green zones, you know, that that would be your policy because that HMK and and the middle school follow the law and it's just it's blanket. Well, the what the difference is that elementary doesn't have I mean I guess they could bring it down during recess but um there are it is two different three different policies I see it if we don't if we aren't consistent with the high school um because there is recess time there

117they have a different policy from the high school well it's just a nun nun and Yeah. Or we could have one and it's none. And it's none. And if that Yes. And so if that's the we need to give that direction of we need a policy that says that we send it back um or actual policy that we can post. And so do we want to make that decision tonight? Like we can't make that decision, but we can say um move forward with red zone. Like basically it's red, all red. If that's what everywhere's red, that's what the majority of the board wants or the the direction that we're giving back to the to the committee, the cell phone committee. Can we also say we want to see Yeah. the policy in the handbooks like

118very clear and easy for parents and Yeah. People don't like that. Yeah. Yes. Okay. Yeah. School. I mean, yeah. Well, we have to have this policy done before the right yesterday. So, yeah, I think there's a discipline handle here. That is what that goes into. Um I I would not worry, right? Easy to understand. Not that I've ever been accused of being worried. Um the um the one thing I would ask the board to think about is allowing the high school at least at lunchtime. If you want to do the whole campus red and then allow lunchtime for the kids, that's up to you. I think that's a good because what happens then kids would just leave and go off campus and if we want to keep them on campus, I think that's that safety

119of like good place to start at least for now. I don't think it might be totally and I think it's pretty easy to enforce lunch. We just don't have to. Well, you're not enforcing lunch. Enforcing Well, it's only lunch. It's the only lunch as opposed to the hallways and stuff like that. I think just only lunch time. That's I think that would be enforcement pretty straightforward. How much shorter is left? 20 minutes. It was what was it last? So is if I understand correctly's okay with the middle school and elementary and the high school they want y'all would like them to go red except for lunch. Is that what we're I mean I guess I'm good with I'm good with that. What about before school before the bell? I I would think in the school

120like once they come in that's off. How are they hung are they hanging out like inside the school? Well, before school a little bit outside but do breakfast. We we basically said foot on campus body and dress code and that included. Well, I think I mean campus is hardly and you have extracurriculars, you know, people in the gym doing practices, but coaches usually enforced the no cell phones. Um, but they still have them, they're just not on them. What do you think of the only lunch? I think it's going to be um really hard for teachers to uh look watch kids in the hallways and I think it's going to be it's going to discriminate kids that um get in trouble a lot and if there's a kid that like my kid if she pulls

121out her cell phone and then you know a teacher sees it he he or she might not give her an infraction. I mean, it just it I think it's it's it's harder than you you guys think. Um, but and I think that's why probably the committee came back with that that reason because I I had talked to a couple people. I'm like, you know, I I realize it's a it's a it's a drug. It's a you know, it's they're getting dope hits and it's not good. We don't want kids on their phones. But um I wonder what her what K's explanation of why it she well I think it was she said before it seemed like it was enforcement was like you said one of the biggest wellfor I mean this I mean my favorite

122but I would think if it's like a like if it like one of the things we're talking about is the consistency between teachers and that if it's this is the rule of course it's going to take time for you to get it rolling. But if this is it, it does, you know, and I've just seen I've seen rules and I think I talked to you about like rules that are hard to enforce usually get um tested more and then teachers just give up on it that it's just so much work and a teacher won't enforce it. And so I've watched school boards go, if we can't enforce it, then why is it a policy or a rule? Even though you know yes we need to set expectations but we don't as teach some teachers don't

123have bandwidth enough so to they're trying to teach history and you're watching the kids and they're making sure you know every aspect of their life is this kid and then all of a sudden they've you know they do have to push something to the back sometimes those enforcement of some of those rules. That's very good point is because you know if you're not if it's too hard to enforce it makes it really difficult for the teachers to enforce so therefore they won't and so now you're encouraging the kids to violate the rules and so it become starts to become an erosion. So you you have to constantly look at the policies and procedures and rules and go we can't enforce this and so let's not because we're turning people into criminals just by you know

124saying that but you know on the other hand it's just like we are also expecting a certain level of effort in in enforcing this and so what's a really easy way of of enforcing this particular rule and so I I think that's a real good argument to to take a look at that. And you know, when when my principal told me to take phones from kids in the hallway, it was, you know, basically no teacher enforced that. And so now we're in disobedience of of our superior because it was impossible. Um, you know, and and we don't want that because that that's just a bad feeling. So what the what's the solution? So So to me, here's my thought when he's saying that. To me, we have to So, you're right. All of that makes

125sense. So, again, how we were saying, set up the kids for success. Let's set up the teachers for success. If they're the ones that are going to have to, you know, maybe enforce this, if you had something, and I'm just using your example of the ID thing, just using that as an example that if it's something that's going to take literally two seconds to do versus, okay, now I got to how many fractions, how, you know, and then if it's something simple like that. Yeah. So the So okay, I need your ID and your phone. All right, go sit down. You know, and then you're moving on. You got a rubber band and got them together in the drawer and then you deal with it at the end of the school. Let the principal deal

126with the discipline. The high school does have an advantage how small it is. And so they do know a lot of the kids by name. I had 2500 students and I didn't you know just the halls the halls were like stampedes. So that that was very difficult there. The IDs did didn't work because I've done that before. paperwork. Right. Right. I'm thinking something simple. That's why that's why it works because it was simple. It was no and I've advocated that is because you know a kid does a minor infraction in the hallway. They take the ID, kid gets it back at lunch after they serve dehaul. You know, they they show up, they eat at the hall table and and it's it's done. No paperwork and it it it's super super simple. I just wonder

127I mean that's I just when we start taking away cell phones from teenagers and their parents get involved and you know oh it was broken well it wasn't broken when I got when I says right here responsible right so that yes but I mean telling you know if we take something from a kid and something happens to it ultimately we could be held responsible I've been down that road a couple of times. So, and you know, but now the thousand theoretically. No, they're not. It's not happening. Nobody's no one not a single person have their phone company. So, well, they did, but they probably didn't lose it, didn't break it. So, we got to Yeah. I I know that there I mean obviously this we're kind of behind the gun, but it seems like obviously

128there's thousands of schools across this campus who have mastered this. Yeah, you know, and I would I will gladly volunteer. Well, if you taught where this is new, this is so I mean, understand there pockets of schools here and there that have had success. What is their Well, I know teachers some like some teachers won't even touch a cell phone. Like they will they have pockets up in the front, blah, blah, blah. You know, you do it and you walk in. They don't want anymore. No, no, I get that. And as a former teacher, I definitely wouldn't want someone to give me that responsibility of having to stop what I'm doing and do all that stuff that that making the teachers not want to do it. Like I get there were no teachers on this

129committee, but they were all writing. There was phone turned on turned into administration. you know, phone turn into I do think parents are going to be more, you know, I think when we tried to do this, you know, five years ago, I think parents were opposed to it, but I think there's probably more buyin from parents just I don't think there was I didn't get any, but there was red, green, and yellow. That's all sound chaotic. Anyway, I just Well, it was basically red and green. Well, the state of Utah says we have to do this. So we have to but we don't have to do I mean we can our red and green zones I know we have to have some restrictions on cell phones in the well it's the classroom it's the question

130the question is the hallway yeah I mean can I ask HMK we're not making that an issue or it's not I think at middle school I I don't know I mean yeah so the high school's in compliance with the law with the red and green and it's it's more uh restrictive at the middle school and elementary what they've been doing and it's not that it's not that harder to deal with those those kids too. So So we're really just arguing right now about the red green thing at the high school. We're fine with and so they're right. So we're we're good with that. So, we're not just trying to disable. I mean, I think no matter what we do, it should be clear that you can't leave CL and I feel like I just looking

131in the state law. You can't leave the classroom time and then go use your phone, which I think maybe they're not going to say they're leaving. I mean, I got enforce. Yeah. But I don't know. I mean maybe it's bathing suit in the hallway that there's a green zone. So theoretically if they're in the hallway even if the master Yeah. technically I mean maybe it is I think it's class time is you know maybe that's all that has to be is defined in the policy. If it's class, it's class time. Not while you're in class. Not while you're physically in during class in a Yeah. during during a during the during the classroom time, whatever. Yeah. Yeah. Okay. So, are we going to send this back to the committee? We for sure need to send

132it back for a policy um in the right format and like definitions or whatever then it needs to happen that way. Um, are we sending it back? Um, is our recommendation that the high school go all red or do we want to um go with the committee's recommendation and do a red green? I would do red green with um CL with lunch green. And I'd like that. And the only reason I say that is because I don't want kids to leave campus. I don't want that to be another emphasis to leave campus at lunch. But otherwise, I would say green at lunch. just agree on lunch. That's my That's what I would say. But I don't know. What do you guys Well, I I don't want to put a lot on the teacher. I mean,

133that you know, that's such a big deal. I know what I would I think what's best for the kids obviously, but um and it's also almost July and so if we did have to implement and plan if they have to not us, but is there enough time before August to get some kind of a what for them for discipline and enforce it like the Yeah, like I love that, you know, but then other teachers like I don't want to deal with that. it, you know, like is it too much all really fast for this year? Is it does it Well, you're talking about right now they've lost the consequences. Yeah, they've already made some consequences. I mean, they've already they they have their consequences listed. So, they've already decided what their consequences only for rent,

134but not for well, second use violation, third use violation, fourth use violation, fifth use. I think it's the question is is it is is it enforceable? That's the question. Well, that's what we're speaking to policy. I feel like the committee came back and said it's not enforceable. Then we do the policy as you were saying. We aren't worrying about Yeah. They can figure out how they want to enforce it. Yeah. But and they but like it's but it's just not going to get. It's going to be difficult to enforce. you saying we should do that would make it easy to enforce or not easy the what they recommended is the green and the red and I'm not about just green at lunch you want to do green in hallways that's what the recommendation I see

135and I because of I understand I I and I would go if if I don't think you think the kids are going to sneak it in the hallways in even if it's red they would I don't even think they're going to sneak it I think they're just going to do it and the teachers aren't going enforce it. That's what I really think. All right. And I think it's not going to get enforced because it's okay. It's way too hard to enforce. That's fine. But that's my opinion. But that's not our job. Is our job. Well, we also don't want it to fail. We don't want I have an idea. Well, I feel like a few years ago, I got a notice about ID cards and kids had to if they wanted to eat school lunches,

136they had to carry their IDs every day. Do you remember that? Yeah. They use it to swipe. Yeah. But it lasted. and they lost them. But yeah, it lasted like a month and I could see them losing them. So I and I feel like okay small school the teachers know like so maybe we don't but what if we do it's like a soft red zone in the hallway. I mean we say like this is no no cell phones in the hallway and the teachers just say put it away put it away put it away. I mean that's that's a constant refrain when they're standing at the door. Put it away. You know what I mean? instead of like, okay, I'm going to collect it. Um, you know, we we collect it when it's in the

137classroom. So, you know, what if we compromise and then and do like what so many of our wonderful um uh leaders do and let's let's do green do what they're saying and then let's revisit this so that we can see how it worked and then maybe next year start on it a lot sooner and see like okay that failed we definitely need it to be read every you know what I mean and then like start this before June. So we have plenty of time to and I say we you know so we have plenty of time to figure out which way we need IDs whatever we've done research whatever the plan is whatever other schools are doing like come up with something I think if we're if we're going down that I would rather just

138do a hard launch of like okay all red besides yeah I mean I'm just worried there's not enough time for everything to fall into place for day one well yeah because administrators don't work in July they'll and then like August is right there the last thing everyone's going to want to do in August is like deal with this. They got other things to do. Um I mean I guess I don't see I mean like what you're saying about the opposite. So I almost feel like I mean maybe Okay. So that it's there's a lack of enforcement but we put it out there like this is what we expect and we're working toward that. Yeah. But are we to do that too? A teacher is to me so many hats and so we're expecting them to

139get their scores up to do this, you know, make sure that their kids are like this and then now they're the like they have behavior that they're trying to make sure that the kid behaves in classroom and and doesn't bully and don't you know like that's an important thing. Does the teacher need that other hat of being you know the cell phone put it away put it away put it away. Um that's my question of like is that super is that what we want to prioritize for teachers um no our new BP one of their new responsibilities is walk in the hall. Yes. And they deal with the phone thing in the hallway. Enforcer, right? Yeah. The enforcer. Yes. Like the VP is the cell phone enforcer. Are they allowed to use I mean in

140the last year, were they allowed to use cell phones in the class? No. And so how was it enforced? I mean, did they have trouble? It wasn't enforced. It did. Once again, it depends and I've I've talked with um the principles about this because I do expect it to be enforced because it it it's a it's a bad president because it makes good guys and bad guys because you have some some teachers that enforce it and then other teachers that don't and then teachers that do get tired of it because the kids fuss about it. And so we're we're basically, you know, I've made it real clear is that if I walk past a classroom, I see kids on phones, I'm talking to the principal because And did you Well, this is I w I

141will, but it was so fuzzy this year. I How do I digress here? You had an hour, you had an hour and a half of class and not every teacher would teach all the way because it's really hard to teach for an hour to teach for an hour and a half when you unless you're elementary, which they teach all day long. I don't I don't want to get into that, but I saw a lot of use toward the end of class to soak up time. Yeah, it's probably easy for I saw more than I cared to see, but I also didn't feel empowered to go say anything because if the teacher is allowing it um but not state law, but now but now we're starting the year with this is the expectation and and car

142the middle middle school car has already told me he said if I see it I go in and I take the phone. I said I got no problem with that. It's, you know, I I'm just I learned the expectations when I would walk past the class. We're watching a baseball. We're taking your phone, buddy. Yeah, you are. Example right there. So, yeah, I I I'm I'm hoping that enforcement in in the red zones is is much tighter. That that will be the expectation. There's more hall to call hallway call hallway time this year, right? 12 because they have five periods. So yeah, but the time itself is still the same amount, right? Between like they have a little more opportunity. There's one longer in I also to add to that good guys and bad guys,

143you're also going to have you can control your classroom and go, okay, everybody's saying no classroom in the hallway. You know, there's gonna be good guys and there's gonna be bad guys. And the teachers in the hallways and when you walk past so and so's class, they'll put away in this one. Yeah. He or she's going to take it. You know, like there's going to be good guys in the hallway in that shared space. Um, just to point out a point. I don't know, but but if the phones are not in the classroom, so like a small win. Yeah. There you go. I'm kind of with you. I mean, it's like it's a good start. I think it's I think a huge win and I think also um it helps you know teachers going to

144have to figure out how to not be on their phones um in the classroom as well. But isn't it easier almost like if phones are away except for lunch? These kids aren't taking their phones in and out every single class. They're not supposed to be on their person, right? Is that they like theoretically didn't take them out in the hallway? They said they're not supposed to be on their person. I guess that the issue is more of that makes sense. But they don't do their backpack. I wish I mean what percent backpack they can be in their backpack. How percent of kids every single hallway time are on their phone? Would you say like I mean all of them? Yeah. They can text with the phone in their pocket. They don't have to look at

145it. Well, you know, they got the secret earbud and they just sit there and do their thing. Yeah. You know who's going to run around? Let me pull your hair back there, Captain. I think I see your ear. Well, that's also a device. So they Yeah, I understand that. But it's a matter of you know, people want to get away with things. Yeah, I could tell when the kids had it because they had their hoodies up and it was just like, "Yeah, take your butt out." I can tell. Yeah. There you go. All right. You're not that fascinated with your belt buckle. Stop. Right. But we haven't. But it's not dead because it Well, are we voting? No, we're not. They're sending it back to the committee whether the green red or just red and

146green at lunch. See what they the recommendation that they've recommended is a is a are we good with that or do we want to send it back and say no high school we don't we don't want passing time. So that's the So if you're asking me I think it should just be red okay with lunch red lunch. That's it. Red and green lunch. Yeah. You're not going to be able to off lunch. That's it. Well, we want to keep them on campus. Yeah. I I would just say green lunch. And I guess I understand your concern about the enforcement, but we'll do our best. It's easier to do. Yeah. I mean, I I will agree like Yeah. I'm just What would you I would vote uh what I would go with the recommendation would be

147the the committee. I mean, they had the reasons. They're in the trenches. I'm But there were no high school teachers. They also know that they know the teachers, though. They were all teachers at one time. All the administrators. So, they they know that. Well, I think they work together really well as a committee. I think they all see each other's. Yeah. But it would be interesting to have like high school teacher input like, okay, we can handle this. That sounds great. Or that sounds terrible. And I did ask them to do that. I just they're gone in Florida and so I haven't heard back and I was up at Midway and but obviously they've heard it from them in the past because they weren't enforcing you know like I'm sure well are they going to

148feel like the board threw them under the bus or are they going to feel like okay we can get behind them? Yeah, I'm just curious like maybe it's going to be hard to enforce but maybe they I think they'll do whatever they're hopefully they'll do what they're supposed to do just like the state said that we had to do what we're trying to do so you have to do that. we would get feedback between now and voting on some sort of a thing because I guarantee you that people would come out of the woodwork on this one. I mean, just from our cafeteria like shortening or I I I tend to be more more restrictive, but one thing to think about is we do got a lot of new things that we're starting this coming

149year. You know, we're we're doing wildly important goals. We're doing high reliability schools. We've got some new curriculums implemented. We're pushing them harder on um walkthroughs and quality of instruction and using data to measure and guide instruction. So that that is a lot that that we are asking too. So that's I'm very worried about. I speak with tongue as a as an administrator, but that is you know something to to think about. Those things are all easier without a cell phone. Well, but I'm worried about the teacher. No, I'm talking about the classroom. There's I'm worried about Yeah, they they are they are much easier. It's the It's the testing time. That's all we're That's the debate. I'm really worried about the teachers. I want to deal with this on top of that. And if

150we you know, if we create a hall monitor or whatever like that we I think we talked about that too, like you know, that would be an easier thing to do. They running all that. But that we didn't No one ever applied. You know, nobody wants to be that guy. Was it actually posted? Yeah. Like all year. It It would It would have been a really awesome job for someone that can make suggested. That great. So, we got So, we got these two. I I would mine I told I would go with the recommendation but I'm you know when you have a teacher in the room at the high school. No no but you do have a teacher that under Yeah. that understand workload teacher workload former teacher. So yeah well I think that's your

151like Yeah. I think we advertise the position again and say this is it and we don't get anybody but it's like we don't say that the teachers we say the hallways are red but we don't say to the teachers it's your job to I think you'll get mad a heart attack to not enforce there's no money to fund that but no one's going to apply it doesn't matter do you see it's like is that job Okay. Commission to say something. Yes. Yes. All in my experience working with teachers if you want buy in then they need to be part of the solution and part of the conversation. So the direction I would go even if it's summer and even if it was an email is I'd say this is the problem. What are your ideas

152for a solution? And like they're going to come up with some very creative ideas and then after that then you can just build off of that as a board. Well, that would be and then they feel more valued and they're going to buy in and I mean we don't have a lot of options or one we have one option. Yeah. Really? I mean, the state made a law. We're we're so they need to know what that law is and so pushing that out. If we had a draft policy that we could send out to staff and go, what do you think? What do you think? I mean, that's because we really don't have we're not creating a policy out of thin air. This is what the state told us to do. Well, and did I

153wonder if their committee did solicit the opinion of any of the other teams when they made that? out. I mean, that that's a pretty good idea is that that we could we could reach out to the high school and just say, "Here's our two options here." Okay. And so, we need some feedback and some feedback on how to make this make this work right quick and see what you know, we got over a hundred teachers over there. So, maybe we we get something back on it. Maybe all the teachers do want red. and just agreeing lunch and they're willing to put the time in and uh we can get on the phone and start calling some folks and just say, "Hey, go check your email and respond to that and and and come back." Yeah.

154Well, I would like to show like have a policy. I would We need both of those policies ready to approve. Couldn't we just say the policy? We can do that. I mean, that's really simple. I just don't want to send out that. I think that is too much for them. I'm just saying this is the the policy is the bare bones of this just the two different ways. That's we're not or just say we're considering um red zones in the hallways. Um what does your gut say? Yes or no? Red zone everywhere but the captain. Yeah. Except lunch the state has passed a law blah blah blah blah blah. But they don't they're not mandating anything in the hallways and that's what No, I know. But they need to know that we're that we're based

155on what we're basing on. But and then we're also considering because they some might say, "Yeah, I need I use my cell phone." You know, they might want to go down a rabbit hole, a change of like they want to change that part. And we don't want them to focus on that. We want to focus on specifically. We're asking this. But this is more I mean, they're going to be in the hallways one extra time. Yeah. This year. the kids. Yeah. So, that's just one extra time they can be. I I just to finish this, I agree. I like the idea of talking to the teachers via email or otherwise. And I do agree with you that having it read except for at lunch is going to be difficult for the enforcement because I've been

156over this. It's really tough. But if there's a buy in and if there's peer pressure Yeah. And the kids maybe not this month but the next month and the next month they get they buy into it. You know that's just the way it's going to be. It may not be that way. The teachers just may throw up their hands and say it's just too hard to do that we want red and green on and and I fight with that breathing. I just think less is more. The less times you have to change something or do something easier. But okay. So that's where I am the teeth. I got it. Got it. Great. Is that okay? that we're Okay. So, that'll be um it will be on the agenda to approve um so we should have

157two policies to in the high school. Yeah. And then um and then we'll have some feedback. Um but we do still have to I don't know email tomorrow. I mean like and then I'll try. Not that anything else follow you know I just not that no long basically it's a policy it's like if you go you can go to any of the schools I looked today their their policies are like this yeah they're not very long and so in the email we could just say few sentences sure we're considering I have known to be succinct on occasion so we need but we do need policies to approve in July I just think It's just a check on the teachers. Just get get a feel. We need to get excellent temperature. Thank you, sir. Okay. We

158can send out a survey. We're doing a phone bank tomorrow. No way. No one does surveys. We don't have time. What? Once sent a survey, right? There it is. Well, I think like a Google form. I think you do have Yeah. Yeah. But I also would It'd be nice for them to say why they didn't have that option. I got it. Mike Mike is chairman of this whole this whole thing. You'll take care of it. I'll take care of it. All right. I am writing sending survey. Um okay. Or committee reports. Oh, I don't have my I gotten no committee reports. No committee reports. I don't No, I don't think I I know that we have any We I mean we had Well, I went we went to coalition house. I went to the coalition

159summit. Yeah, I was going to talk a few minutes about that maybe at the retreat like five minutes or something just to not on the agenda. So this would be okay. This is the place. This would be a perfect time. So at I went to this most amazing amazing coalition summit um with the sea haven and the four corners group um groups and it was amazing and I I there's not enough time to go into all of that but one of the things that I left with it's it's all about prevention and and I learned like what you what all the prevention groups around Utah are doing for this like the kids it's and it's like all the way up to like 22 25 I mean it's not just little kids or high school kids.

160It's prevention for all sorts of things like vaping or or suicide or drugs, whatever. It's everything. Anyway, but one of the things that I came away with in sitting with these great people from from CC Haven and and Four Corners was that they have like really cool kids programs going on. I you guys might have known it, but I was clueless. For example, there is at CC Haven, there is um an indigenous um ch children, indigenous kids program just at CC Haven just that there's a person that handles that, you know, and so it just got me thinking. I'm talking to these people going, "Wow, I wonder if the bull I was not aware of what's going on, what's out there for our kids um that that their community is doing for our kids and

161these are our kids that we work with." Mhm. I was like, "Wow." So I after talking with them, you know, and this is also with Ariel because you know that she's all part of this that we came up with the idea that um next fall um that if we could have see Cayman and Four Corners separately and then I'd also like to add Children's Justice Center to that as well to get them, you know, we're always looking for speakers and people to come in and present stuff for us to us for like 20 30 minutes or whatever and see if these groups could come in and just give us a spiel how they're working with our kids, what they're doing that's on right that's what I said that's what I was asking if I can

162do so yeah but those three groups specific you know yes and they all add that list also that is um one of the the jobs of the community coordinator is to keep the board a breast of what services and things I think they loved like when talking with the the girls because they were very young the girls from Caven they're like oh my gosh we would love coming and talk to the can we? And I was like, "Oh my gosh, cuz they and they're just telling me all these things." And I'm like, I'm like, "Do you have data, too?" And they're like, you know, I don't know. I just We can talk about that Friday. But that's when I left this coalition. I mean, it was amazing. And as much as I want I want

163to go again next summer, but it's not in Grand County. No, it was this it was the Utah Prevention Coalition. So you had all the little all the coalitions from all over Utah from every county from every county basically and that consisted of all whatever programs they have like we represented we had four corners in Caven for because we our coalition group is pretty big the one that we meet with I'm a go yeah so it's just like a few members and then Beth had asked me she's like we would love she asked us we'd love for a board member to come you know it's a ice, you know, and and we talked about it and decided it would be me that would go. I see. And I love that and so like I think

164they love the idea of us go. So it was really rewarding and I'd love to talk about it another time. I mean I do think that was sort of the idea behind the community coordinator was that we get involved and find out what's going on. Yeah. Yeah. I mean I was I'm really enjoying that commission. I mean that that coalition that agenda does, we talk about it. So um yeah that was all. So and I went to the retreat that was um in lie of the June meeting. So that was like a 4-hour retreat with this um fellow called Paul Short that came in um and it was at um four corners and we just talked a lot about mission and vision and facilition. It was four so our May coalition meeting June was Yeah.

165So she was Yeah. So she did that she was part of I'm sorry. Was that here? No, it was at Four Corners, but it was for Utah. It was for Grand County in Moab Four Corn. Yes. Or not up in Price. Oh, right. Yeah. Yeah. So, it was we talked about um sort of facilitating things a little differently like and what we wanted like vision and mission statements. And who is Paul? Paul Short, what is his he like a coach, mentor, you know, facilitator. Um yeah, it was it was good. All right. Any other people who met with their ladies? Did you guys You didn't finance and meet me. We did it before and then we talked to you at work session. Oh, yeah. Yeah. Okay. Um, business administrator report. He's still on. He's not

166on. Okay. Oh, he's probably he's at the um HRS lovely school Florida. Um Florida. Is there um other teachers there right now? There's a bunch. Yeah. Oh, it's late there. Ki, Carrie, Libby, uh Matt, and some te uh Kendra is there. I'm not sure if Alana went. I think Shalana might have gone. Uh and then a couple of other teachers. There's a whole group. They're having a good time. Hope those girls keep on man check. I'm jealous. Holly Holly and I are going in in October if we prove it. Don't show it's on I guess I'm not going too be careful. Go to the West Coast business. Um, and I think just to add to that, um, I talked to Matt about how that was going or I but, um, possibly there would be, um,

167it would be good it the training the they're going to come back and they're going to do that level one training and then that would be appropriate for the board to go and do that. We don't need to spend the um, whole bunch of money to get go to Orlando or where are you going? Where? Riverside. California. I got to go there. You would drink. Yeah. Riverside. Yeah. I just couldn't couldn't go. France. Might as well be in Oakland. Yeah. Yeah. So, we we are having a a a leadership webinar August 4th and I will let y'all know about that so that y'all can come because when I talk to Marzado the the book is it time for the superintendent report? I what? Yeah. Well, there is no community coordinator report and then um so

168superintendent report. There you go. Okay. So, um, one of the things that I'm I was concerned about and I talked to Morzano about was that this there's a whole bunch that that teachers and and campuses need to know, but as leaders, we just need to know how do we support, how do we hold accountable, and how do we keep it going? Okay. And so, um, they're going to be conducting this webinar for us to give us the bones of how we do that. You know, it's it's like a reading curriculum. I don't need to know how to teach reading. I just need to know and be able to recognize a teacher that's teaching reading and know enough to be able to give them valuable feedback on that. But, you know, to break it down into

169syllables and phonemes and all of that, you know, I don't need that. So, August the 4th, it's an hour and a half long. Then, convocation is on um help me here, Nay. August the 11th 11th. So, convocation is only going to be it's going to be an hour and Melissa will let Kathy say hello again. Um because Melissa won't talk to the whole group. Um, but we're going straight into working on level one, uh, which is, uh, a safe, supportive, collaborative coeffic that day. Huh? On that day. So, that straight and it's for the entire district. The morning is for the entire district because we want everybody custodians to to board to know what it is that we're doing. So the training is going to be two days, but everyone needs to be there in

170the morning uh to go through what the level one is is going to require everyone. And tying that into the surveys that we've done is that culture and climate are are high priority. And that's what level one certification with Marzano is going to focus on. And so our our for the next two years, we're working on level one and level two. You know, there's five levels. So we're just going to work on level one and level two. So that's that's what that's going to look like. So I will be sharing that information with y'all through superintendence update so that y'all can can be in attendance so you know and help support what we're doing. All right. Um, on each of your desks, I left something on how school members can support attendance. Jeremy and the

171principles are going to be working on uh attendance. We have some attendance goals. Uh, that helps our WPU, but you can't teach kids that aren't there. Um, the next thing at your table is this trust and inspire. And this uh Stephven CVY was actually at the uh the conference at Midway and so I got to listen to him. He's not the Steven CVY. He's the uh second Steven Cvy. His his dad is the Steven Cvy. Uh but anyway, he wrote this book on Trust and Inspire. So if the board is looking for a book study, uh this might be a good one. But this is something that all the superintendents are going through and Stephen gave us this little thing. It doesn't make a lot of sense without the PowerPoint. So, I'm hoping to be

172able to get the PowerPoint to y'all. Uh, but looking at how we go from a command and control type of of leadership to a trusted inspire. So that was that was there uh superintendent cabinet which is all the departments and the principles and assistant principles uh we met they're all working on having a wig while important goal. So what y'all can expect is that every month the principles turned in a written data report on their campuses. So, you're going to be getting something from the campuses and the departments on their wigs and I'll be sharing those with you and they have scoreboards with lean lag measures. So, they'll be reporting on what those look like. So, you'll be getting that in addition. And then you'll have the four uh presentations by the the the schools

173like we did last year. Each quarter there there'll be a presentation where they'll give the data report in person with the PowerPoint like the last one that we just saw. Kathy, you missed it. U but they did a really good job. I was looking at those earlier today. Yeah, they look great. We we need uh there we need the state data uh to round them out to see exactly how well we did, but we feel like we've made some growth. So um that's one thing. Also, they're reading this is their book that they're reading is extreme ownership because we want to build the uh superintendent's cabinet. Uh because we want everyone to own, okay? Uh we want we're we're working really hard at building a sense of team all the way. No unimportant job in

174this district in that if you see something, fix something, you know, do something. Uh we need everyone to have buy in. So, this is this is our book. And then uh I submitted the year-end uh uh board um uh district improvement plan and superintendent evaluation in progress. After my evaluation, the board asked me to come back and report on progress. And so I am not going to read this report to you. Uh but you can go through it. Um, once I did compile this report, I met with Melissa and Kathy and they uh emphasized how important addressing school climate was and for me to take a more um direct role with this with the um with the principles. And so I have added that in uh under uh superintendent activities of of how I will

175be working uh with the u the principles. Um I have shared with them the data from the campus improvement plans. I mean from the surveys which I've shared with y'all already. And I'm in the process of uh composing staff emails because I told the staff I would share uh the gist of the surveys and the goals and the expectations with uh with the principles. So uh I'm in the process of getting that out to to the staffs. So did you what did you say you added it to this bottom? I'm sure it's on this first page. It's on the first superendent. Yeah, it's on It's on the first page. Superintendent activities. Oh. Oh. Oh, good. Okay. Sorry. Yeah, I scrolled through. Yeah, it was easier added at the beginning. Okay. Okay. And that's that's my

176report. I'll be going on vacation um July 16th and um hope to be unplugged as as best I can period of time. So, July 16th is there. Yeah. July 16th to the 30th. Yes. Bucket list. It's awesome. Yes. I'll be part of a bike tour. Yes. And we're going to watch the tour of France and I'll ride some sections and Yeah. Yeah. No, they go way too Well, yeah. We'll we'll be at the uh at the finish. So that's exciting. Yeah, we we chose the last week which will be the most exciting week and uh also includes the finish. So yeah. Okay. Any questions for superintendent? Are there questions? everybody. Um I guess like my my question on campus minimum two times a week. Are these um like the coach throughs and debriefs with principles?

177Are those the same times the two times a week or these are in addition to I guess you know what I'm saying? Um I'm already on campuses two times a week. Um, and this is this is just being a little bit more specific because sometimes I just I just walk the campuses and poke my heads in. One of the things that uh that we purchased this year was observer tab. And so we we do something is what we call is is a coach through. And what a coach through is is it's a non-evaluative visit to the classroom because we don't want teachers to feel like they're being evaluated every time we come into a classroom. And it and it generates a lot of defensiveness sometimes when you come in and you tell a teacher, you

178know, your questioning needs to improve. You didn't call them all your kids in appropriate way or your level of questioning wasn't deep enough. And then they get evaluated on it. They're not, you know, it's defensive with the coach through. It's take it or leave it kind of a thing. But so I can come in your classroom and and say, Jenna, um you only called on a couple of kids and was at a very basic level. Here's what I suggest is that you give their names on popsicle sticks and you start calling them randomly and that you ask the same question five or six times. Okay? And so um observer tab is the program that we bought that will help us do that and it will also generate reports. So, we'll be able to see how

179much um we're looking at something, how often we're seeing that. So, I'm going to be uh doing five walkthroughs a week and the administrators are going to be doing five uh middle school curry has has said she's going to do eight um in class in classrooms going in and doing doing eight of these a week. And so I will be doing that and we already do that once a month in our instructional team meetings as a group, the principles and the two instructional coaches. We go into classrooms. Um we do an observation and then we come out and we discuss it and I share with them what I saw, they share. So we all learn from each other. uh we're not we're not really there to give feedback to the teacher, which we do, but

180it's to get us all on the same page looking for instructional practices. What I want to be doing that is is more individual and frequent with individual instead of as a group, but with principles. I'm glad you asked that short question. It's a longer answer than Um, all right. Any other questions? [Music] Uh, next is the consent agenda. So, on the consent agenda, we have uh April 23rd, May 7th, May 14th, and May 28th. um meeting minutes. We have the June personnel list and we have the May check register expenditure report, the board revenue report and we have out of state travel um which is uh Mike and Holly going to uh the Marzano training. Um the back button. Um then there is the secondary math team uh going to San Antonio. Um it's on

181there twice. I was the same thing. Is it is it signed? The second one is signed by Matt and how are they 18? There's pain for it. Oh yeah, there and original something training proposal. Carnegie. Wonder what that is. I feel like they made a first curriculum. So maybe when we bought that curriculum, did this come with it? I maybe was um It should be this bad. Yeah, I I have to go all the way back up and I look at my main page. Oh, wow. Um, all right. So, those are what are on the consent agenda. Also, fraud risk assessment. Oh, fraud risk assessment assessment. Thanks. The support Oh, meeting schedule. Thank you. Fraud risk assessment is on there. So, this is just a a st, you know, this is this is Did you

182talk about it in audit committee? We talked about it in the work session. I think we talked about it in five minutes. Okay. And um the other one is the meeting schedule. So these are the dates of the meetings a list of those. Um Rosa then we have some potential changes. There are some potential changes. Okay. So could you you know them or do you may see Okay. Um so potential changes are the May board meeting which is currently scheduled for May 19th 20th. Um yeah 20th. Um Pat and Jerry this morning asked to have that move back a weekish um to Tuesday the 26th of May. Um rather that will give them additional really it will give Jerry additional time to get more numbers from the state but having it on that Wednesday like

183we normally would would interfere with senior awards night. So, the proposal is to have that be on Tuesday the 26th. Um, board meeting for June. Um, the proposal is to move it to the fourth week instead of the third week. Um, because like this year we didn't get the final numbers until the 22nd. Um, if that were to happen again, 2 days is enough for her to be able to go in and make any changes that need to be made. um to the budget to be presented at that board meeting. And then you know the date on that June um so it is 14th the 24th or 24th week June 24th that's the new date 27th the 20th the 17th to the 24th making it a week later just like this and then the last

184proposal is for February board meeting next year to be on the 25th because the 18th is during our second winter break. Um, so only 12-month employees would be working. And so if we wanted reports and things like that from principles and for them to be present, they're not scheduled to be working that day. And that's still kind of up in the air. What if if the principles are working on that because of um their calendars, they're 212. they have to work 212 days and because of that winter break first I was talking to Pat and Christa um they lost four days in something so uh Pat was proposing actually um that that there would be some there's four days needing to be made up somewhere and that that was his proposal four days off no

185four days work of work for the 212 so basically they 208 right now. Yeah. Okay. Yeah. So, that needs to be But then I sent that back to Christa Pat and said Mike and Matt need to discuss that and figure out when that is. So, I think it's this time. But do you want to be here in the middle of the river? Why not? I'm I'm here. D I don't know. And I'm I'm fine. So, I mean, we can determine that. I would say keep that one until we figure out we can get closer where everybody know if you're going on vacation, we can figure it like I would rather hear, you know, not anticipate. Yeah, I'm not I have a vacation. Well, let's figure it out. Vacation of Cuba. Um, okay. So, okay. To

186change May and June. Which one are we changing in May? I was It's the board meeting that would normally take place on the 20th. The 20th to Tuesday the 26th. Oh, awards night. Okay. Okay. Um Okay. Tuesday. Yes. Because Wednesday is senior time. That's good. I thought we were going to try to change I thought we were going to do the week after or something. It's it's easier to change the board meeting than than the senior wards because people are coming in and it's tradition. Yeah. Having a board meeting board meeting is not tradition. You don't mess with Moab tradition. Well, the the issue is um or the we don't have to change it. Um, but I liked how we did this year with the graduation. There was so much going on that week. Isn't

187Is that the graduation week? Yeah. They need it for the audit. They need it or not for the budget. That's why we're moving it. We're not just moving it to move it in May. Yes. Right. It's the budget presentation of the that it she needs she's going to be pre presenting the budget um the draft budget. Yep. I'm just saying moving at T2us 19 by Well, it's not like we have it's not like we have following. There's not a follow. Not trying to put anything into it. It's only us that's going to have to worry about it. Somebody's not going to show up. Well, okay. It could be me. That's why that's why you get I get notices in um our option is you know that the other thing is I mean we kind of

188have to have that meeting. Yeah. Um, unless we have it, you know, we should have it in June, the next week on a Wednesday. I think it has to be done in May. What is it's just not I mean, why not the I the only one is the June because of the budget? No, because of course night. Oh, the 27th is Yeah. Oh, so it's But then that's Why aren't we having it on a Wednesday night? No Wednesday. Move it another Wednesday. Where's the Well, in May. The next Wednesday is what you're thinking. That's what I said. The next one's eight, but that's in June. That's when they get their numbers to be able to put the budget. I think that was the June one. No, this is literally what they told me today. So,

189so when we moved it in May to another Wednesday, that's the 27th. We don't have another one after that and we don't have one before. That's what you're saying. I think they're trying to stick with um I don't think there is a date that they have to do that presentation. I don't know. I don't think the June one for sure that that's the one. So I mean I mean we've done board meetings on basically every night. Yeah. Before So I don't think I think we unless we do it you know what we could do is um May 27th in the morning like we could have an afternoon meeting. But isn't that when they do the graduation practices and all that? Not on Wednesday. Not on Wednesday. Thursday. Okay. Well, if it's just a matter of

190if it's on a Tuesday or I mean that week is just horrible. Yeah. So that was why it was so great. I think it's more important we say then okay let's see if we can move it to the next the June if that's going to so the first Wednesday of June. Yeah. Okay. And then maybe we we cancel the work session or something. And then we'll cancel we can cancel the work session. But I think they just need enough time. I see if that'll work. So, we need to see if there's a deadline for that one. Yeah, I'm I'm almost positive there's not. Okay. I think it it's just this what we're doing tonight is the only one that has the deadline. The other one is just present. You guys just let me know because

191I'll admit that. I know. I'm not even putting That's all I need to know. So, we haven't decided, right? We're going to leave it as it is. Right now, leaving February as it is. We're leaving Oh, no. We're pushing May into June. So, possibly. We can always approve this again. Yeah. Yeah. I was thinking that. I mean, we can We don't even actually have to approve it tonight. Yeah. Because you've approved till December. This was just trying to get edition. So, um, you want to table it on table or do you want to vote on what we think? I mean, that's up to you. If we writing the motion for this, how we're going to change it might be difficult. Yeah. So, maybe we just approve the scent agenda without Yeah, that item. I agree.

192That sounds good. Okay. Um we as as if voting. Um so I'll I'll accept a motion to approve the consent agenda um what's the word without that's such a hard word. Um without the uh work session and regular board meeting scheduled in it. Second you move. Well I moved it. Okay. Dave second. Kathy Williams makes a motion D paper seconds to approve the consent agenda without the board work session and regular board meeting scheduled. And um all those in favor say I. I that passes by I have a quick question. You didn't say no. Oh, because we discuss it when consent agenda usually don't have discussion, but well, it's move. Isn't she the code beacon? She's moving to a seventh grade and so yes. Okay. Um action items down here. So we did Sarah. I

193was wondering Truth and taxation. You guys keep in there. Um we did the truth and um okay fee schedule. So um this is the fee schedule. Uh, the only thing um I did talk to Matt about the the credit recovery um of $75 and it being in the um you know handbook differently and he was going to they're just going to change the handbook. I can't believe how expensive this is to do cheerleading or something. All the sports cheerleading and drill. If you look at like what others do to have all right um is there a motion to approve the fee schedule? Any I'll make a motion to approve the fee schedule of school of for the 2025 26 school year. Thank you. Is there a second? Happy Williams makes a motion. Jenna Woodbury seconds

194to approve the fee schedule for school year 2526. Any discussion? I just have a question. Did it change from last year? Or is it pretty much the same? Um I know they Well, I was charged $10 for a schedule change. Yeah, that's what they do on here. The schedule change on here. No, they can't do that. But Right. So, I'm just saying these look like they're pretty much the same as they I don't think we increased the It was out of Yeah, they took it out. Yeah. It was if you want to look um the draft is in the work session. Oh, agenda. Oh, I guess like I just have a question like up to $700 athletic fee without extended travel. Like what is that funny though? I mean, isn't that the extent? Like, what

195are they paying? $700. It's like uniforms and things like that. Look at ridiculous. Yeah. Well, $800 is the uniforms. $700 without extended, but so the extended is like the travel hotel rooms. No, but it says without the extended travel. Yeah, that's what the extended travel is. Okay. So, it's $700 for the uniforms and then there's extended travel expenses on top of that. That's a $800 on uniforms, $700 without extended travel. That's what this says. Well, it just it says it could be up to that. Where what page are you on? Um I'm on page two. Cheerleading drill team. So, like take for yards athletic, you know. So, it's going to be $700. So if they do extended travel, it's going to be an extra $100. But what is Okay, sorry. I know I'm confused here,

196but you pay So you do cheerleading, you pay $800 to get your uniform. No, max. So this is max fee. So this is not necessarily how much it costs. How much we're saying you cannot charge these kids more than this, okay, to do cheerleading. Okay. Um, however, if they decide not to go to the extended travel clinic, then it'll only be $700. Oh, I was not getting that at all. Yeah. Okay. So, these are the um the maximum. Got it. Okay. Okay. So, then can you explain that that next part of the bottom of that page where it says extended travel? In addition, a participating student may be charged up to $3,000 for extended travel related to a team group if a student elects to travel and the travel has been requested, approved, and complies

197with all of the requirements. So, I think the extended travel is that is in instate like clinics, camps that are are local. That bottom part is for like we want to go to Disneyland and perform at Disneyland, but okay, great. But you can't go over $3,000. Okay. So there's a that's what I think that is. Okay. And then a max per school is a thou 10,000 per student per student is 10,000. So they could go on three trips to Disneyland,000. Yeah. But they wouldn't do that. So with MFA, right? There's no drill. Can't go with ambassador. And again, these are just mats. It's that doesn't necessarily They're just saying um we might make you buy a shirt. Yeah. And you're going to have to um pay for lodging and um the same thing like They

198do a lot of fundraising. Okay. I think I've donated for Yeah, you're right. Like the flowers like for just oranges. So that so but they still are pick usually they still are paying that. It's just that fundraising is it's part of it. Well, I thought that that went toward those maybe. I don't know. Fundraising is a but they didn't have to fundraise. No, they don't have to fund raise. It just goes into the It goes into the and then they can buy what they need out of that. Mhm. And it can come for your sports gear, your your I'm thinking more sports that I play, not drills, but like if we fund raise for volleyball for camps, right? No, that we would fund raise if they sold their banners, then their their t-shirt and their

199pants would be less. I heard that volleyball did really well. like they've raised a a lot of money. We we bought our own net system. Oh wow. Because the school district wouldn't pay for um equipment. That's who were the equipment the net new net system. So that went it went straight. There was nobody with influence that I didn't hear about it. I know. I was there was a conflict of interest for No, there's no conflict of interest. That's a matter of, you know, doesn't matter. I can't get there. It's Well, I'm I'm also How much were the debt systems? Uh, it was between 8 to 12,000. But they're like the ones that won't um yeah, they're going to last, which is the crappy ones that you buy off BSN or whatever. Um and the ones

200that we have, they're like, "Those ones are fine." And there was like hold together with a bolt and the crank. It was okay. Yeah. Anyway, okay. What do you mean? I pointed that one out to you. How long ago was that done? That was just this past fall. This year? Yeah. I don't remember this at all. Um, so who owns them? School district does. If you buy it. Yeah. Yeah, I understand. We're gonna have to do footballs, too. Do footballs. I mean like this they're they make the tough now that's the that's the money maker those cards man. Um okay the paper everybody else I think they don't go through the school district or no they do they I don't know how this all works anymore. It's great. Um, okay. Let's see. What do we

201have left? We did. So, cell phone policies gone back to Did we vote on BP? We actually voted on We did. Well, we made a motion discussed. Oh, that was discussed. Oh, my bad. Thank you. So, all those in favor of approving the fees for school year 2526, say I. I. That pass 5. Thank you. Um, okay. Cell phone policy is going back to committee and back to staff like communications. That's our communications. Yeah, we already communicated. We've been communicating all night. I thought that's really Do you have anything? So, no. No. Well, I thought we were Yeah, I thought we did that. I thought we weren't having a work session in July. It says we are Oh, we'll talk about an advanced planning. Sorry. That's it. Well, that's a communications. That's fine. I clicked

202on communications and that's what popped up. There's no need to move. No, I I know anybody tell you anything. When you click on it, it just say the agenda communication. I'm skipping. I we um Jenna Dave and I went to the USBAC. Oh yeah. And uh this year it was actually it was a smaller number of I don't I should have if you looked at me on but there were fewer um priorities. There were like five. Um so that was nice. But they did this nice voting. The voting was electronic. Um I think um Melissa will um recall when you used to vote, you used to hold up like the you know the card or the frizzy or whatever. This electronic and you would do it um on your phone and it was um uh

203what's the word I'm thinking of? Anonymous. So right, you know, and it would people would vote on their phone and you would get the you know the pros and cons, most of them pros. Um and it was the typical you know word smithing and they basically end up where they started after all the word smithing they but um what are they asking for was it 4% they want or two 2% above two 4% 4% 6% total on the WPU specifically they really emphasized um funding for special educ so was that that's in the in the wording It's because they really want to emphasize that because that the the legisl and special ed, but they definitely wanted to keep the special education. They thought it would probably hold it to our students. And the legislators realized

204that that's a big issue that they weren't going to. I don't remember what else was there. I don't either, but the first two took forever and the last three were just boom. I mean, I was sitting here going I will have to say though that the the meal I have to say this or going to a buffet with with you expect you know rubber chicken and all it was the best buffet steak I've ever had and I said I said to Jenna Jenna you should you should eat some this is really good like she's over there eating eating her lunch. It was like thick and it wasn't medium rare and it was and you cut it with a fork. It was like I would like that really amazing. I blew me away. Say it was

205called the USBA what the JLC delegate meeting legislative. It's probably my first and last though. I wanted I wanted Well, I just you know I You're the process. Yes. You're going to be the delegate. We're going to vote you in. Oh, well then if I got if you made me do something I I am a soldier. I need to but uh Okay. I'm pretty sure they'll never have a steak like that again. And I almost went chicken just because of that. But Glad you do. Okay. That's what I thought. Anything else besides No, no, no. Just something that you wanted to say. No. Okay. I don't have Sorry. Yeah, I did. That's okay. I haven't got anything to do tonight. So, talk. No turkeys to kill. Where does Well, I've been killing. Don't talk about

206Don't say that. Don't talk about it. Don't say that word that already. Um, advanced planning. Okay. So, um, we have the board retreat. It starts at 9:00 a.m., right? It does somewhere, but No, it's 9. I think it's 9. That's what you had in when you sent it out for the agenda. Yeah, but before the one from the last month said the same. That is what you will there be a sign just there'll be somebody there's a greeter. Okay. Just like Walmart. Okay. Okay. Um, agenda planning is the second. That's what's on the calendar. Yeah, it's Wednesday, right? I'm out of town. Friday's the But you're I can actually Is that the What is that? A Wednesday? I can call in if I need to with that. I'll move. Okay, I'll just call in if

207I'll just call or maybe you can call me on speaker and um prevention probably not happening. Are they on the 8th? Yeah. Okay. Yeah, they need they need us. Okay. I was thinking finance July 9th. Okay. is could you guys can figure out if because if we cancel the work session there's no you know you guys don't need to come in you could actually come in before the board meeting okay so okay cancel session I'm okay either way oh I won't be here for the board meeting the board meeting in on delay well that's also you're not going to be here you said July right he's on I'll leave 16th. Yes. Okay. So, maybe we should have the work session as the meeting as the regular meeting. Mhm. Okay. And cancel the board meeting. Yeah.

208And then that then you would be there. Work session. So, the board meeting now will be on the 9th at 5:15, right? Regular board, right? And we'll move it to 5:15. Okay. On the 9th. Yeah. And then we probably need to come in at two. And then we'll probably just come in at 4. We might meet at 9. Yeah. I feel like I'm or I'll show up at 3:30. Um clinical safety. We're not meeting. Okay. Not meeting. Clinical safety nay. Um professional development business meeting. I don't know what that is. Yeah. Okay. Cash County. What was What is that? That was I was just looking at that. US. Is it USB? I think USSA. I think it's USSA. I'm not going. So, cancel the 16th. uh new team orientation. Um you guys are going to

209you're redoing it. If you could just send us out an invite. We like to meet Yep. like go the first 10 minutes and then you say, "All right, thank you." And we get to go back to work. Yes. Right. Right. We don't have to stay for the whole orientation of how to do time cards. I might be looking for a job. And I have no what letter? I don't I don't know. Okay. Okay. I thought June or August 6th. It looked like August. Yeah. Is that Yeah, that was that was Yeah. The USAA professional development summer meeting in Logger Cash County. I don't know what that is. Okay. So, but July we So, the meeting is like and when we meet these new staff, it's usually like 8, right? Isn't it first? It's early. So,

210I have like a letter that I'm working on that's going to go out to all staff, including the new stuff. And once I have it finalized, I will email it to all of you. And that's on the 6th. Most likely early in the morning. I leave that day. I'm like flying out that day. So, from Moab. So, but that whatever flight they like. So, I could probably Yeah, it's my flight. So, on the night I'm I'll have to zoom in because I'm going up to Salt Lake. Is that where I'm going? Final Park City because Libbyy's being recognized and I want to be there the next day. So, but I'll zoom in on July 9th. July 9th. Yeah. Oh, she's being recognized on the 10th. Administrator of the year. Nice, right? Um staff prep is

211the 8th and 13th convocation the 11th. So usually there 8 at 7:30 usually it's um we is it going to start at 9:00 Mike or is it starting at 8? So that's part of that schedule. It's going to it's you had to move some things around. Okay. So I I mean I can even send you what I have right now. Oh that's okay. But it's just what you got when you get it now. Okay. As long as we know. So yeah, I won't be here that whole week. Okay. That 11th through that. All right. Professional development. That's not us. Oh, except the 11th is the level one training. Yes. Oh, for marathon. Marathon. First day of school the 14th. Kindergarten has a a staggered start. And then leadership academy is the 25th, 26th, 27th. So

212that is highlighted. The ones that are highlighted, I need to know who's going so that I know what how many rooms to book when those become available. Um I told you USVA. I'm going to Bryce. Okay. I am not going anymore. Did we? We went. No, this is So this is leadership. So, um this is a weird one. So, this is usually for president and vice president and then after they get the um the numbers then they'll open it up to the rest of the board. So, that's so if you want to do two rooms, okay, and then if want somebody wants to go in my spot for sure and then when they open it up, we'll talk about it. I just want Did the supers go? Yeah, supers go NBA. Yeah. Did we go

213last year? It's usually No, it's every two years. Okay. It's every two years and it's usually up at midway. So, is there somebody of the three of you that wants to take Melissa? I want to go to everything I can because I'm old and I'm trying to get it done before we end. Yeah. I can hear some more stories, too. That'd be awesome. I'll drive. So Dave, I might show up. My my games are in that area, so I might just like show up for a couple of breaks. Okay. I might be interested, but yeah, they can have the guarant seniority. Yes. Okay. I don't know if I can show them. It's actually It's my favorite one. Oh. Um, it sounds because it's it's like the USBA conference, the Little America one, but smaller and

214um it's just it's more specific. I just found like their speakers were I don't they're better. Did they have raffle prizes? Yeah. Did you get to play golf or whatever that was? I don't remember that. Packet whatever you were doing. Oh, so you guys will be where I just came from and Bryce. You'll stay in the same hotel facility. Yeah, because there's not much there. I say it's probably the um it's one in it isn't in that little place across the street like the big building. What is that? The Western whatever it's called. Yeah. All right. Then um next is the USBA conference. Little America 7th 8th 9th 10th. That'll be fun again. Um do you need to know if we're out going right now? probably I didn't win anything last year Melissa might actually

215get ill that day so much have to sit this conference out and I usually drive up to that one but the day before you usually go you guys you have a conference before so you always have to go the day before when we do uh I think this year they've got it scheduled embedded in the conference. Oh, yeah. They're thinking, huh? They're putting there. Yeah. Yeah. And I assume can be there once in a while. Um Yeah, because I noticed that it's it's one of the afternoons. Oh, wow. And then, um San Antonio is the that's the national conference. Yeah, we got to go, guys. Yeah. Well, this I'll be showing y'all around. National School Board Association. I've never been. You guys go to those? I' I've never been to um usually we don't send

216the whole board like we'll take uh see drive like a budget line just fly it's 18 hours crazy. But uh so we usually send two Did anyone go? I'm sorry. Usually when we do send people it's two. Was there one last year? I don't remember. There's one every year. Um but we haven't sent it in the past just because it's cost it's a lot of money. Um and then it's you know it's taxpayer money to go to on vacation sometimes when it's in San Diego everybody's like and then you know it just looks or Florida usually have I went to New Orleans go New Orleans. It was um and I didn't think it was worth it. Yeah, I know. It's But I thought that you the state one was great. Um it just you know

217you're in a room with people that are like urban school districts that issues are so different. So different compared to what um and then I think actually I think Matt actually did go to that conference um this past spring. He did. Um, and I feel like he was I don't He said there were a couple that were good, right? Well, he was expecting some federal guidance and there wasn't, but we could we could grill him um when he's back of like is that worth, you know, it's going to be Well, I think he thought it was cuz he got to go to a baseball game. I think Atlanta was playing there or something like that. Wasn't that right? It wasn't in Atlanta. Was it right? Yeah. Yeah. You know, on just on this note, but

218different. But, you know, Rotary does all the same stuff. And but the difference is when you go to a Rotary thing, you're all just one. Yeah. Everybody's on the same level. It's kind of an amazing thing. You don't go in and one's from I mean, they're all over the world that convention and it's like it's it's really inspiring. But this is more the issue. Long ways to go there. Yeah. But I'm sure usually um it might have been in the budget. Usually they will Pat always would put it in the budget but wells being approved. They could save some money. Yeah. Put it somewhere. Well, and it went usually the onetime compensation, you know, back into the fund balance blah blah blah. Right. So what's okay? Any other things we needed to add or take

219off? I do need to take a guy's elk in San Antonio. Oh, there you go. You need to do that. I took care of a guy's elk and it's sitting in my freezer. I got to get it San Antonio. But I think in April, well, I just thought of it. All right. Um, next is executive session, but let's take a quick um really break. So, I'll accept a motion to recess. Make a move into recess. Second motion. Dave Bshide seconds to go into recess. All those in favor say I. I. I. 50. We'll recess at 8:45. So, hey, I'm gonna stop broadcast on YouTube because you guys are going into executive. Okay. I have a question. When you do, how do you do an expense? So, I went to this thing the other day. They

220had a really good steak. Mhm. When I drove up there and I had a motel, I turn Oh, I turn in my motel receipt. But is there a mileage? Yes. So, you will want to Aspen. I talked to Aspen about that and I I just got to check the neighbor, but I was just curious if I didn't want to. And it might have been a miscommunication cuz I maybe she thought I'd wrote up with Jenna and Jenna with mileage, but it just I just didn't want to be I just want to know if it's reimbured and it's reimbured. That's fine. Um it should be it was the last time I drove. And if if it wasn't then I would say um four times last night I had to wake up and my dog was freaking

221out