001[Music] [Applause] Hey, [Music] [Applause] [Music] hey, Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] [Applause] [Music] [Applause] [Music] Heat. Heat. [Music] Heat. Heat. [Music] [Applause] [Music] [Applause] Hey. [Music] [Applause] [Music] Hey. Hey. [Music] Douglas, sorry, I got the wrong D. Oh, my heart hurts. It's your last arm. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Sorry. All right. I'll entertain a motion to approve the agenda if it's all good with you guys. I make a motion we approve the agenda. Second. All in favor? I I Okay, now we will do have a recognition. Oh, that was trouble. Sorry. Sorry. Do you need help? Uh um I got it. I'm pretty sure
002I got it. All right. So, I'm going to grab this now. Maybe if you missed it. All right. So, this is our time when we do the uh Wood Nelson Awards. And just as a reminder of what that is, it is a recognition of a mentality, a spirit, and a commitment to understanding that it takes everybody involved in our community to help support our student, staff, and schools to be successful. So, every month we get um submissions of names of anyone from four different groups, whether it's a student group, a community group, classified group, or certified group um and different positions. And so, that gives us also an extra opportunity to celebrate more people. And so the first group that I will talk about um today is our student recipient of the one Nelson award.
003So Alicia Tab, will you please join me? All you got to do is come up and just stand right there. All right. So what I'm going to do is I'm going to read through it. You are nominated by one of the teachers. And so Alicia always has a great attitude towards learning. She strives to do well and puts forth effort. Alicia is so very kind to others and always helpful towards students and staff. When we had a new student join our class, she was the first to welcome them and offered to sit beside them and show them the ropes of our classroom. Alicia also helps her peers refocus or to get where they need to be on the computer. She is helpful to others on a daily basis. And when I came back, meaning her
004teacher came back, uh to school with an injured foot, which ironically I can, you know, address that uh injured foot, she offered to help me with tasks in the room and gave me a nickname to offer some friendly fun. What was the nickname? Skippy. Okay. Why is that? Because she had a name. Well, her reasoning, she'll expand a little bit, was because she must have skipped to my Lou the wrong way. She's funny, caring, and strives to improve in academic areas. Alicia is a blessing to everyone she is around. Keep spreading kindness and striving for success, Alicia. So, congratulations on being the June student winner of the one Nelson Award. So, I'll shake your hand. I'll give you this nice um certificate. We're going to smile at this lady and then we're going to turn
005and make sure um she gets a chance. All right. It's awesome. Congratulations. You will also get you also get a mug. So, I'm going to keep it in its nice little protective um plastic right there, but it says one Nelson on it. So, you can put your hot chocolate or pencils or whatever you want to put in there. There you go. Congratulations. Excellent job. I think our next two recipients weren't able to make it, which is certainly understand. and they are our community members. And the first group of community members to win the one Nelson award um is Matt Wood with Woodridge. Um Matt and along with several of his staff uh was really great at being able to support our end of the year get together for all of our division staff members. So
006he and his crew at Woodridge hosted the NCPS end of year get together. This event was to celebrate all of our NCPS employees for all of their hard work and finishing up the school year strong. Matt and all the other employees went out of their way to put on a great barbecue buffet and support our staff. They were very attentive and worked hard to make sure everyone had what they wanted. We appreciate the willingness of Woodridge to host this event and the display of pride in what they do. So, thank you so much for all of your support for that afterchool activity and we will make sure that they get this certificate and their mug. We I have a tendency I'll drive by and deliver it to them personally. Same thing with students who don't
007make it. I pop in in their classrooms and get them there. So, congratulations The second community group um to get the one Nelson award is Kayla Vote and Devil's Backbone. Um Kayla Vote and Devil's Bbone worked hard to support our NCPS admin retreat for 2025. We appreciate the willingness of a community partner to provide a great space for our administrators to reflect and analyze this past school year and begin the planning for the 2526 school year. The event space was great, provided a beautiful backdrop to the retreat. Furthermore, Miss Vote and staff did a great job providing the food for the meetings as well as which was added bon which was an added bonus for administrative team members. We work hard to hold this retreat locally so that we can give back to our community
008and support local businesses. Thank you to Devil's Backbone for supporting NCPS. So, we want to say thank you very much for their support. our next member. So, Miss Fitz uh Gerald, will you please come up and join me? And this is for our classified group. Yes. You got to get in the right position. Yes. Whatever side you want to be. Um except for behind the podium. So, Virginia is one of a kind. when she is scheduling bus routes, answering phones, she is for our transportation staff and students of NCPS. But that's not all. When a parent calls, she is the calm voice on the line. They need to one of our she's on it. Did I mention that she has done all of these things for almost 20 years and still found time to not
009only graduate from Liberty University with her bachelor's, but also her master's degree? Virginia can roll with the punches like no other and is the true definition of dedication to NCPS and so thank you very much. I'm gonna say thank you. I'm going to hand you your plug um after you get your picture, but if I don't do this now, I'm going to forget it and you're going to run away. Oh, we got two people. So, step over. There we go. Okay, I'm going to do one thing. So, don't leave without this. I forgot to give that to you. My fault. I'm sorry. So, don't leave. Okay, we'll get it back to you. [Applause] All right. And the fourth category is for our certified personnel. So, just in time. So, Jennifer Campbell, will you please Thank
010you. Join Oh, we're going. Oh, she's changing it up. I like it. All right. So, Jennifer works to support students and teachers at the secondary level as a reading specialist and instructional coach. She works closely with the middle school and high school staff to support implementation of instructional strategies. She attends coaching meetings, professional development opportunities, and shares information with her peers through uh department meetings, faculty meetings, and professional development days. It's nerve-wracking having a reading specialist. She also co-chairs the lead innovators with the director and she supports new teachers through monthly division level meeting or mentoring meetings. In addition to Nelson commitments, she has worked with the Virginia Department of Education to complete work with literacy and to provide professional development at the state level. So, we want to say thank you so much for
011all that you do. We are seeing the fruits of that labor um starting to pay off at all different levels. And so we thank you so much for that commitment and everything that you do. So I'm going to hold that up and we're going to smile at her and then Okay. Thank you. Oh, wait. Your mother didn't [Music] winners. Thank you. All right. Thank you. Thank all of the Windmillson folks. Um, all right. Now, we're going to go on to comments from board members. Mr. Cheap. Okay. Thank you. Um, great end to the school year. Um, and congratulations to Dr. Hester and all the staff and the students for a fantastic year. Um, and now I know they're all busy getting ready for the next year cuz the cycle doesn't stop, it just slows down.
012um is what happens. Uh really nice uh card and picture from the England trip which was really cool. Thank you very much for that. Um but I and congratulations to all of the one Nelson award winners. Again I say this every meeting but that is my absolute favorite thing that we do here. recognizing staff, recognizing students, and recognizing community members and organizations and businesses um that help uh promote the school system and help assist with um the many things that the school system does uh for the kids and staff. So, thank you. Thank you. Um to follow up what he said, all of those things were great achievements throughout the year. you and your staff. Congratulations for ending the year and starting another one. And um and congratulations postseason to all the sports teams and
013um thank you all for taking time out of your schedule to join us for this meeting this afternoon. So we appreciate all of y'all. Thank you, Mr. Perkins. Um I got to go to the retirement ceremony and I I thought it was kind of small this year. not as many people were retiring. But um I didn't I know and I didn't add up all the years but I think it was probably like 250 years of service to students in this system and across I don't know maybe not 250 that might be stretching it a little bit but it was definitely a lot of you know devotion to our system. So, it's always good to see and to be able to wish those folks uh well, you know, journey, whatever they're going to do um after
014school. And again, this the graduation was a lot of fun to attend. It was um went so well. The weather held off. It was um a lot of fun uh to see the kids. They were so supportive of each other. It's just gets me choked up. Um, and then, uh, also you guys work so hard during the school year, but I know it it seems like it slows us down during the summer, but I don't think it really does. So, um, I know you guys are really busy doing a lot of work, uh, with the construction going on at the schools and, you know, this and that and this valve and that valve and, you know, it's crazy. And, uh, totally appreciate. I know that some of you guys get really grindy in the in
015the summer months and and a lot of people scrambling all over the place to get it done before they come back, which is not that long from now. So, and matter of fact, some people are still in because it's summer school, too. So, a lot of stuff going on. Uh, Mandy, I mean, sorry, Dr. Hester will tell you all about it. And, uh, but thank you. Thank you for all your hard work. I really appreciate it. We all really appreciate it. Um, I didn't look at the dates. Is there anything that we need to look at specifically? So we have uh summer learning going on currently. Um and we also have uh community uh participation through cop camp. So that's going on at the same time. Fourth of um fourth of July 4th is a
016division holiday, but also the fireworks will be taking place over at the high school middle school complex. So that'll be a lot of fun. Um and um then really kind of the interesting thing is like in terms of like hot events, we start to see it when we're bringing back our new staff and our orientation. Um Junth uh division holiday. Um and like I said, we have uh kind of two sections of summer learning taking place. So all of that that fun and a lot of cool things taking place with within each of those um activities to to promote learning but also have a lot of fun and engagement in it. Thank you. Um, we roll right into your comments. Um, and I vote for you to stay where you are if you want. Um,
017it's up to you. I'm actually No, I'll stand. Okay. Have everybody feel sorry for me. All right. Well, I mean, you're in kind of control of how long you talk. So, I know it's not the night to pick for that. So, I apologize. Um, actually, that's false. I don't apologize. Um, this is the evening. Um June is where I present the typical pathways of success but I also provide five accomps and schools. So the uh presentation will be a little bit um longer than it usually is but it's really full of um great things because it highlights a lot of the accomplishments but not all of them. Um so in terms of graduation was great. I um unfortunately and I apologize I wasn't able to be there in person but I did get to stream
018it and watch it and I felt like um Mr. Cargill and his team did a great job um with the streaming. I thank Mr. Walker um thank you to Mr. Ashley and Mr. Campbell for all of their work because there's a lot of things that take place in the planning process. So there's a committee for graduation school site base, but then there's everybody else who has to get a lot of the other things done and the transportation was, you know, seamless from getting everybody in there in a timely fashion and getting them back to their cars and all the work that it takes to prep um the campus um and get everything set up. Uh we did a new setup this year and I think I think there was a lot that came from graduation
019and it just takes so many people to to make that go well and I just appreciate everyone who is involved. Um, on a more serious note, we are aware of some concerns about some um, Instagram accounts that are being created. Um, and they're not easily identifiable as to who the owner of the accounts are, but they have been posting pictures of minors and underageed um, many of our students um, and with not great comments below. You know, I think um I take a look at this and I think, you know, you want to look at these kids and say, "This isn't about you. This is more about whoever is posting this individual feelings about themselves or whatever else, but it still stings." And um we are in cooperation with uh local law enforcement. Um you
020know, when I became aware of it, we passed it immediately along and um Sheriff Embry was was already beginning to work on it. Unfortunately, you know, we are out for the summer. Um and so for us, we don't really have those resources to track down um these accounts, but we're aware of it. We're supporting law enforcement and in doing what we can. Um it's just a it's it's unfortunate, you know, some of the great things that can come from social media. Uh there's so many things, but sometimes it's not always used for positive um gain. And so keeping an eye on that, I highly encourage parents to talk with their children about their use of social media and their appropriate use of social media and also tracking well what accounts do your children use and
021really monitor that. But also having those good conversations with your kids about if their kids are feeling uncomfortable with some of the things that they're seeing or maybe about them is to have, you know, bring that to our attention, law enforcement attention, so we can address it or can we can work to address it. Um it's unfortunate um that some people feel like they need to be mean, but um unfortunately this is kind of part of the things that we need to work through. And as adults, we need to be really good models of how we work with each other and how we use social media, but also stay on top of it um and helping our our children understand um how to use it appropriately. Um as uh you all stated, construction or renovision
022renovation is in full swing. Um so we do say that u particularly at the high school side of the campus. um that there is a very specific entryway into the main office and the rest of the building is pretty much off limits. Our act activities, our extracurricular uh participants have have been told where to go. Um but I just encourage our community not to just enter the buildings because they're in um specific areas of construction and renovation and we really need to adhere to those guidelines because we certainly don't want to disrupt the renovation process or have things go on any longer than they need to. Um, and we also want to make sure we keep everybody safe. Um, does that tackle everything on that, Mr. Campbell? Okay, good. Um, uh, each one of you
023received a, uh, a photo and a nice card from Miss, um, Knight about the England trip. Well, there's another trip coming up and that's to Athens. So, they will be starting their fundraising soon. Um but I know that you know those who are interested in that I highly encourage you to um at the high school level to take a look into it and contact uh Miss Knight if you are interested. Um as I mentioned the Fourth of July fireworks are coming up on our high school middle school campus. Um please be on the lookout for any kind of messages we might have to send out due to any kind of renovation or or um construction uh impact shouldn't be um other than maybe where to park. So, um, admin retreat every year. We talked about
024sometimes the summer slows down. Well, for 12-month employees and for central office and and and principles and administrators, it kind of gears up again. Um, and we had our admin retreat, which is where we do a lot of the reflection and evaluation of the previous school year and then beginning the planning process for the next school year. So, this is where we then spend the rest of the summer getting things ready for August 12th and that's our first day back for the 2526 school year. And then um I want to say congratulations to all of our spring sports and activities. Uh we had, you know, we're small and mighty. Um we do a really good job. Our ath our student athletes do a phenomenal job um competing and representing uh Nelson County High School and
025Nelson County Public Schools. Um whether it's representation of all district for tennis, soccer, um winning the dis winning the district, baseball, softball, our track and field sent um many to states. And then um you know our softball is building and getting stronger. We also had a winner um at the VHSL uh film festival, Mr. Orlando Brown. He was one of our high school students that was here at an earlier meeting. So we just want to say thank you so much and congratulations to all of our athletes. And then last but not least, we have summer learning going on. Uh a lot of great things taking place. Our uh staff has done a great job kind of planning and getting involved in it. Um and anything to kind of make that learning uh engaging and fun.
026All right. So, for our pathways to success, uh, administration working through, um, you know, continued work on our budget, um, we are, you know, we've we've presented our budget. Um, this past Tuesday, the board of supervisors met. Um, they will be voting on the budget on, um, June 25th. So, we will continue um, we've sent our contracts out. uh we um are continuing to um recruit and retain all of our our staff to the best of our ability. So, we will be um we'll be anxious to to get that final um count and so that preps us for the next year. So, we'll be um excited to to have that completed and done and moving forward. So, we're excited about that. Uh we're also working on staff to provide the bonuses. Um the state has
027provided bonuses um obviously for SOQ positions but we have committed to giving each one of our staff members that bonus. So that will be taking place at the end of June. We um uh Missuran attended the VA VASBO spring conference to learn about upcoming legislative and procedural changes. Um participated in admin retreat, completed our data sheets. We're also transitioning to new providers for voluntary benefits whether it's for health or financial. So, we're excited about that transition and and the um the opportunity to save our employees money. Um we also renewed our workers comp, auto and property coverage. So, a lot of great things, but particularly for overall for the um administration top five accomplishments, finalized the ESSER funding. You know, we've been talking about ESSER, it seems like forever. That's now been finalized. We we
028uh we don't have access to anymore. Um I would commend everyone who's worked on our ESSER grants um in their approach and how to use it. um and to be very very um responsible in not recurring but you know the one-time expenditures or the very controllable um expenditures independent of having to continue to keep moving forward with that. Also addressed issues of transportation by driving driver's ed by purchasing a driver's ed car as well as staff cars. Um last couple years we've whether it's through enrollments of students who are in need of transportation or just an aging fleet, there's been a need to kind of replace that to be able to support what we do. um implemented zero eyes and open gate safety measures uh through the weapons detection system. So, we're very proud about
029those enhancements to provide overall safety and security of not only our students, our staff, but our community. They use our facilities quite frequently and for all of these events and community engagement opportunities that we have. We want to make sure that we keep everybody safe and we are looking for ways to continue to phase in more opportunities particularly for extracurricular activities. So, I say be on the lookout for those um strategies as we move forward at the start of the new school year. Establish the ability to provide bonuses to all staff June 2025. Um the flexibility to be able to provide that is given to the division and we want to be able to support all of our staff so they understand we value them and also learn board docs to provide support. You know,
030we're having some transition at the clerk level um at different levels. So, appreciate the effort in in learning something new. Sometimes um then that means you got to do it. So um no I did not say that. I did not say that. Um so instruction uh retreat planning that takes a great deal of time and effort to get into that planning to be uh very thoughtful in alignment to the needs and the wants of everybody involved. Um it involved uh rotations NIT um collaboration K through2 coalition using AI presentation um and summer software usage and progress report. So, we appreciate all that effort to to combine it into three very full days. Um, summer teacher academy planning also vows planning testing for um to for uh expanding the testing into middle school for this next
031year. Uh, grant reports and summer school kickoff uh accomplishments for instruction um awarded $50,000 to of grant money providing instructional coaches, administrators, and that's through that NIET. So these individuals come on campus, they work directly with our our staff and our administrators to provide the best possible instructional implementation. We can also imple implemented the VA that's Virginia um literacy act requirements and the allin Virginia in um plan including core supplemental intervention. So uh things that people don't realize um we have new English standards with a new assessment along with new standards in the other core content areas and that takes a great deal of planning and preparation and support. Um, we transitioned to, as I was saying, new standards of learning and mathematics, aligned school improvement process and tiered interventions with the goals of our
032comprehensive plan and planned and structured summer learning with professional development. I also, you'll see this more with the individual schools, but also want to appreciate all the the instructional support and student achievement support um for all our departments because we're seeing all those trends moving in the right direction. Um, and it takes an overall team effort to be able to do that. also with our data and student information. Uh we have a new accreditation system in matrix and that takes a great deal of time to learn it and plan it and and in construct strategies to support it. And so I appreciate Dr. Yarzisky and everybody he works with for that roll out um for the performance and support framework. Finished all of our so test administrations for the school year successfully. Improved all of
033our overall programmatic metrics for the CTE program. completed all federal and state reports successfully and integrated numerous thirdparty applications. In our world of everybody has a Chromebook, everybody is working um online. That need for the third party support for a lot of our softwares and a lot of the the access points that we have and that takes a lot of coordination for human resources. you know, since our our last school board meeting, we've had um kind of those end of the year activities, but for human resources, it's continuing to um hire for vacancies, but also celebrate our retirees. Um in the process issuing contracts to all of our certified and classified staff, um continue proc uh processing onboarding for new staff. Hosted the retiree celebration as we talked about. Um and you see a nice
034little picture there. Um, I think we only had two or three people missing. So, you know, pretty pleased with that, uh, turnout and result. Um, we have some individuals who have been working on their provisional licenses and really appreciate the effort and support of of human resources to get those individuals licensed. And so, we will be moving forward with licensing for a few of our our our provisionally uh, licensed teachers. um also participation in ongoing PD for the human resources by going to the spring meeting in Charlottesville and discussing the major topics and lensure and changes. The top accomplishments for HR have 99% rate of endorsed teachers in classrooms for the 24-25 um school year. What that means is high quality um high impact individuals to be able to work with our students. redesigned and
035updated interview questions to reflect the divi division needs for classified and certified positions. Making sure we're getting the best we can in for our students and staff. Implemented the new absence manage uh absence management system um time tracking um that it's funny how when you get those um strategies in place, how it streamlines a lot of the other things and it it decreases stress on other individuals. So these processes are really critical to the the streamlined operations and effective operations of an entire division. Also establish a cycle of quarterly meetings with provisionally licensed teachers. A lot of times there are newer teachers or they're in a um a different endorsement area so that extra support and mentoring is critical. um also implemented internal personnel tracking systems so we can onboard more effectively and offboard more
036effectively and provide the leadership and instructional um supports that all of those individuals need. Sorry. uh for pupil personnel special education advisory meetings taking place also um uh Miss Reinger and her team have been were very critical in uh developing planning and implementing the admin retreat um and some really important um instructional aspects to that. When we take a look at our data, we know our special education students are an area that we really want to support and support well. Um and so we wanted to make sure that we aligned those priorities with um aspects of the professional development through admin retreat. Um also participated in VCASE conference which is special educational professional leadership um special education department has been gathering data points uh to submit to the VDOE wrapping up all the fiscal audit
037corrective plan action plan information um and participated in the admin retreat. Um I will draw attention to the disengaged team. This is something that we're seeing not only in Nelson in the state, but also throughout the nation is we have um individuals that we're we're seeing kind of pulling back a little bit. We want to really understand why that is and be able to provide the support and the instruction for those students to kind of get them back um and engaged and wanting to be a part of it. So, there's a lot of emphasis on trying to understand why and how do we combat that. top five accomplishments provided access to outpatient therapy. Um, in the absence of being able to find physical bodies to be able to work the mental health aspects of our
038students and our staff, outp outpatient therapy has been great to bring in someone um to be able to work with uh particular high school and our middle school students and it's been really effective to the point where I think we we you know for even for that group we're needing to add another one. Um so we've gotten a lot of great feedback from that. um implemented the special education help desk. And we've talked about this a little bit before, but an opportunity for our special education and our um student support services group to go into each of our schools and open up an available time for anybody to stop by and ask questions, whether it's about sped, it could be a general education teacher, it could be a sped teacher, ask any questions they have
039about timelines, processes, strategies, all of that. So, I thought that was a great idea and I really love the accessibility um and being able to work directly with everyone. They continue to increase opportunities for participation in community activities. Little feet meet, tournament of champions, um community playdates. So, a great deal of effort into extending into our community and being able to educate them on what's available for their children and the opportunities to um include all of our children. So, I think that's really great. Increased outreach family events as I mentioned, family fitness night. Um also added two behavioral support instructional aids. And I think last year we were really hoping to to get a behavioral support specialist. They're tough to come by, but I really appreciate the outside the box thinking of our team to
040think, you know what, we can use the staff that we have and in a way that provides more consistency and accessibility at our two elementary schools. So, they did a great job of of developing that idea and putting it into place and then providing support for those individuals, which I feel like we're getting good feedback from our our two schools who are using it. um tech uh technology um stream the class of 202 25 graduation. You know, it's kind of that all the closing end of the year collection of Chromebooks, but also preparing the Chromebooks to be set right back out for summer learning. That takes a lot of organizational and time commitment. Um finished up desktop upgrades and working on the um secondary fiber for NCPS. Um construction process impacts everybody. Um, so we
041see they're, you know, even in the technology lab, they're they're starting the renovation process and so having to to work around that. Um, and then, you know, continuing to keep doing things. Um, Mr. Cargill does a great job with his drones and being able to take pictures, um, and be an active member and the administrative team and being able to participate in these professional developments. The top five accomplishments for technology, trained and implemented class VR, virtual and augmented reality through the ITRT. Um, this is a great way to help support, you know, we talk about disengaged teens. This is a great way to generate interest and a spark of wanting to learn and developing that lifelong learner. Also upgraded the the comprehensive network infrastructure for the the division. Um, implemented cyber security training program and
042Chromebook security. Um, this is becoming more and more uh a critical endeavor because you hear about it, you read about it all the time, the cyber security breaches and things of that nature. So, we appreciate that effort. um complete a large and diverse amount of projects all throughout the year and sustain department employee dependability. So being able to maintain you know we know that when we reach out to our technology department that the support um and effort is there and we appreciate that maintenance uh manual was very busy in May uh first primarily prepping for graduation but then also the beginning of the renovation. Uh we also have the summer repairs that take place. Um able to find funding for a muchneeded additional mower um which is so important to be able to maintain the
043grounds and keep them safe and keep them the upkeep of it. Uh working with the greenhouse vendor, we have the continued um issues with the um the tarp that goes in the the greenhouse and the motor and the engine. Um so we continue to um work with the vendor to get it the damage repaired. also had the annual sprinkler inspection and all gym floors are scheduled to be refinished in June. Top five accomplishments for maintenance. I do want to stop and say I I um Mr. Campbell and the maintenance team have done a wonderful job. Um the renovation process is not easy. It there seems like it's con there's a constant um need to pivot in a certain way or there's there's always something coming up and I just appreciate the work that Mr. Cam
044and his team has done to stay on top of that. Um, I think one it's to manage all of it, but it's also a learning experience with all these different things that come up. Um, so I appreciate that and and just the thoughtfulness of how to address fixing some whether it's through the renovation or oh, we need a new um drive valve for a pipe that came out of nowhere, you know, like how do we address these needs and how do we deal with that and we move forward and have the least amount of disruption to the operations that we can. So, it's not easy and I appreciate the work. Um, also made continued focus on HVAC advancements and improvements. um replaced uh playground equipment. Um we continue to have a focus on replacing some
045uh playground equipment um as a way of supporting and satisfying and addressing any kind of um um disability access and compliance. And so we'll continue to keep doing uh those efforts um to make sure that we have inclusive um and accessible um equipment for all of our students and staff. um helped create the scope of the high school renovation and supported the beginning of the work very um integral in all steps of this and expanded the maintenance department to support division projects and needs um and again you know working with um HR and working with the department to develop um a really unique solution to some of the shortages and positions. So I appreciate that. Um transportation and safety and security uh transportation been busy routing summer learning routes. Um how many did you say
046there were? 25. 25. So 25 routes for summer learning. That takes a great deal of planning. Um particularly, you know, sometimes with the the elementary students, you know who they're going to be in the summer learning, but you know, high school and middle school are waiting on scores and waiting on a different amount of things. And some of that information comes in probably later than transportation wants it to. But um they do everything that they have to do to make sure that they support uh the students and the families in the learning. And I appreciate that. We talk about a team effort, that transportation piece. we wouldn't have as many people participating in summer learning if we didn't have that door-to-door um service. So, I appreciate that. Um transportation was invited to Sunny Marman and
047the Thomas Built Bus Company to take a tour and to kind of go through that kind of professional development of learning um the ISSI seat manufacturing plant and how it works. You see those uh seats down at the bottom. Um transportation hosted an end of the year lunch to celebrate another uh school year in the books. A lot of great food and fun and games for everyone to enjoy. I was able to stop by for a little bit and it it's um that's one of my favorite places to go to see a group of of um staff who enjoy being around each other, enjoy having a good time. Um it's just fun to be able to watch that. Also, they uh Mr. Ashley and others train the trainer program hosted by DCJS um for campus
048safety um learning how to implement and build crisis plans u for our schools and um focused on before, during, and after crisis. So, uh being able to kind of go out and deal with that. Um I did put a picture um the bottom second from the right uh we talk about zero eyes and what it can do for us. This is um a message that was sent to us from zero eyes um I believe uh two weekends or last weekend two weekends ago of and in and within seconds they were able to identify this wasn't a threatening image but it was an image of a toy gun. um on I believe a f uh Saturday uh family was out in on on the um on the campus and little boy was playing with a toy
049gun. It zeroed in on it immediately, identified it as a non-threatening and then sent communications to us in which we were then able to notify local law enforcement like we're aware of this. There's no need for response. It's not a threat, but it's working exactly as it should. And even with something, you know, that's the view of the camera and it sees it and I blurred out any kind of a recognition of the face. It sees it and zeros in on the weapon, not the person, the weapon. Um, if this had been a threat, something would have been sent immediately to local law enforcement, um, administrators, us, and it would have followed that indiv. And so this is working exactly as it should, and I appreciate that. Um, it's that that safeguard that we know
050um before it ever gets into our building. That's what I love about this picture. It caught it before it ever got into the building. Um, significantly cutting down any kind of necessary response time. Uh, accomplishments of SA transportation and safety hired and trained 10 new drivers for the department, some of them full-time, some of them part-time. Completed an audit successfully. These audits kind of always come um at the end of the year when everything else is going on. Um, and appreciate the flexibility of Mr. Ashley and his team, they continue to do in-house CDL uh training and testing. And this is a wonderful way to to support building our pipeline and supporting our uh staff and possibly community. Um increase school safety with the deployment of weapons detectors and zero eyes. And then reduce the
051number of routes and trips covered by the transportation office staff and mechanics. And that's what happens when you're able to provide a little bit more of a sustainable pipeline of drivers with that continuity. School nutrition. Uh the school nutrition produced uh a bid and posted um it's currently live until um June 16th. We started the summer feeding program um at our two sites which is the uh middle school and Tai River providing breakfast and lunch Monday through Thursday. I've submitted our file for um $120 per student payment onetime benefit for students who are identified as directly certified and managers and assistants attended the summer managers program or workshop in Fluana. Um, our May meals that were served, 11,230 for breakfast, 16,737 for lunch, and 149 after school meals. So, this doesn't even count our summer
052meal of May. And we didn't even go through all the month of May. Um, top accomplishments, we see uh applied for and received a grant for team nutrition readiness. I so appreciate all of our departments working hard to try to find other uh funding pathways and not being just relying on local money, but really working hard to find grants and other ways to support our needs. Um decreased expenditures in the department, but also increased scratch cooking while decreasing unnecessary staffing hours. A lot of times those coincide more more scratch cooking, more time and more resources, but doing a great job of figuring out how do we offset that. increased amount of scratchcooked menu items and receive positive feedback from students. When I go around and I do my student meetings um at each of the
053buildings, food is always doesn't matter what level, food is always going to be something that they want it. They'll spend most of their time talking about the food. And what I love is the implementation of like taste testing. Those kids love it. And then they get disappointed like but we like this. We want it back. And so um and Miss Canel and her team is always very receptive to that feedback and uh I appreciate that. But I'm not kidding you. if I gave them an hour, they'd talk all about food. Um, if if we just kind of let them go with it. So, it's great. Um, increase participating at all sites for breakfast, lunch, and after school feeding programs. Um, so we have a need for it. Our students are participating in it, and I
054appreciate the support. Um, uh, Miss Canal also joined the Blue Ridge Cooperative Group, uh, resulting increased buying power and better pricing. Um, now we transition into the accomplishments of each of the schools. So first for rockfish sustained student achievement um academic achievement on so test despite new standards um in reading and math along with new literacy curriculum and assessments. That is a lot. It isn't the same test. You have new standards. You have no idea what the assessment is going to be structured as um and you have new curriculum. That is a lot to throw at along with there was new math standards. So, we're going to see this for the next few years where there's going to be um in uh changes in expectations and growth measures at the state level or their cut
055scores while brand new um standards in each of the core content areas and in the next two years probably new textbooks, new curriculum. So, that is something that we're keeping an eye on. But, I appreciate the dedicated efforts of uh the staff at Rockfish to be able to keep their eye on the ball and they know what they do. They go and they teach our kids. Um improve literacy growth for K through2. So building that foundation of literacy um and preparing our students as they move into the testing uh grades so they'll have the better foundations and skills to be uh successful. Created the e team. Each of our schools operates with um we call them squads. So there are committees or groups of staff that get to develop ideas that are aligned with the
056school goals but it's their ideas. How do you know what actions what things do you think you need to do to support these goals? and they created the E team, which was a spirit squad basically, and really focused on the staff, but also students. And it when you go in there, you could really start to see that evolution of of the staff really buying into doing some fun things. Um, and when you have a positive climate and culture, it directly impacts in a positive way the outcomes and the student achievement and attendance, both staff and students. um provided monthly family engagement activities for community to participate in and enhanced emphasis on schoolwide expectations and incentives. Um if you walk in Rockfish and walk around the building, you'll see some of those reminders on the walls
057in the cafeteria and the stairwells. Um just constantly reminding about what the expectations are for Tai River. um celebrated all of our students accomplishments and skills through targeted events to ensure you know a lot of times it's easy to do the honor roles you know A's and B's but um creating the concept of celebrating those students who are on a role who are improving they're growing and that's important not letting people slip through the cracks and being able to recognize those kids uh for the growth that they have continued focus on relationships with families in the community improved student turnout for afterchool tutoring and summer learning um implemented a new platform for student support through a behavioral support staff position and embraced implemented new reading and math standards along with new resulting in growth and
058focus on student engagement. For the middle school, um we see uh meeting and or met and surpassed our CSIP goals in the areas of literacy, math, and civics for the school. the master schedule and and being very thoughtful and deliberate about the schedule itself and matching um teachers up with the right grades and the right location of the building um and uh matching up teachers to work with each other that is instrumental in being able to support the success. Decrease discipline referrals overall by uh over the whole school year by 67%. Um and it all goes together when you have a very well structured system. the expectations are known, it's structured well, it helps to to decrease some of the discipline issues that you see. Decreased overall student chronic absenteeism. This is a question that
059gets brought about all um a lot. Um compulsory attendance is not new. Um but what we did see is the um drastic increase in chronic absenteeism and that's missing 10% of the school year or more a uh post pandemic. So as a part of um laws, mandates, policies and directives, this is something that we really need to address and continue addressing because we also know that when these students are in front of our teachers, our teachers do a fantastic job of teaching them. Also experienced a positive impact on teaching and learning through the PLC's and and the support systems of having these um meetings to talk about data and support teachers in in their practices and decisions. Improved school climate overall. We talk about climate and culture. It impacts success. Staff retention is at the
060highest it's been since COVID. Student engagement in clubs and ath athletics continues to rise and discipline referrals drop. Last but not least, um high school implemented seat time recovery again decreasing chronic absenteeism supporting attendance and um the recovery ended up getting 544 eligible days. So that's d um that's bringing um the chronic absenteeism down to 13 to 14%. That's a big drastic improvement and this will continue to be a point of emphasis. Improved overall performance for the 2425 team athletic and academics. Improved staff retention this year. NCHS is only losing four staff members. Um sustained success in end of course SOS and held a beautiful and well attended outdoor graduation ceremony. So I know that that is a lot. Um we continue with our community engagement and all the different activities that have taken place.
061Um and we are proud of everything that our our students and our staff do. Um particularly when they include and involve our community because that builds us um from from the inside and helps support everything that we do. And also just want to say congratulations to our govs that graduated and our class of 2025. Um we wish them the best of luck. Um it's an exciting part of their next journey. So, I know that's a lot, but I appreciate it. And I, like I always say, I'm the one who's fortunate to be able to um share all the great things that our division is doing, our schools are doing, our departments are doing. And it's a wonderful way to be able to see this is this is um your budget is a financial description of
062your priorities. And we like to highlight this is what it's going towards. This is what you get. Um and we we believe strongly in what we do and we're doing well. Um we continue to build. We always have opportunity for growth, but we like to highlight so people understand this is what we're doing. Um, and in our staff and our kids and our community are doing well. So, you have any questions? Thank you. Thank you so much. That was really great. That was my Do we have any comments from the public? I don't think there's any public here, so that's cool. I mean, you know, there are public, but y'all are kind of insider public. So, all right. Uh, consent agenda. Any questions, concerns, anything? No. I will entertain a motion to I move we
063approve the consent agenda as presented. I second. All in favor? I. All I say I as well. So, that is approved. Um, now we have items for information. The first one being the meeting minutes from our last May school board meeting. You know the drill. Read them in if you have any changes or anything. I think we will let Shannon Ms. Irving know now because we don't have a clerk. I mean she's our clerk in after the meeting. Yeah. If we have changes to the minutes. Um okay. So the next is Mr. Les Campbell. That was the crowd roaring by the way. I will try to go through as quick as I can. There's a lot of information in full swing of information. So um so we'll start off with phase one of the renovation.
064Uh we've got a few things left to to go there. one being the water cooler. We're still Honey Well is still battling that issue. Um they're waiting to meet carrier uh to schedule a time to meet carrier. They have to add oil to the machine now. Uh this short cycling it apparently pumped the oil out from where it's supposed to be into another area of the chiller. So now they have to add oil to it and cycle the oil through the system and drain it back down to the appropriate level. we get some market consideration on this or something. So, um they have my first question was is long-term damage, right? And I was assured that there was no there was not any long-term damage to this uh with with the oil. So, but yes,
065we are on top of that piece of it. Uh the elevator modernization, that's pretty much the last thing left to do for phase one. Uh that will actually that's actually scheduled to begin in 1 of July and take a couple weeks and then we have to get some thirdparty inspections and things of that nature to put it back and put it in service. Uh phase two uh the uh the new uh main water line has been installed and also the meter and it's through the the new backflow has been installed. That is um in going to be inside there's a custodian closet off to the high school cafeteria. Uh it is in there. They had to add a drain and things of that nature for the when they tested the drip. Um they uh they
066have charged the line the line the water is on and into the building now to the backflow. So they're getting ready to cross over within the next week or two. Uh the water lines. Um the subcontractor is um is in the process right now repointing the brick. Uh so the the mortar joints are basically they're replacing a lot of the mortar joints and stuff. So um new fire dampers are being installed in um the uh CTE wing. We have old fire dampers uh and I know Mike appreciates this too. um throughout the years many years back be before Mike they uh the it you know it's a nice big open hole you know cuz each classroom has cuz it's an open air plenum above the ceiling and each classroom has a fire damper to the
067hallway and so it's it's a nice open hole to run your coax and cables through and so through the years it has been uh so we're installing new new dampers to ensure the functionality uh uh the the older dampers and just replace them. It's best all way around. Um the contractor is wrapping up his ceiling demolition to the the areas that are they're only going to work in this summer. Um they're not going to be at in the entire high school. They're they're in the front lobby area running the new pipe. They're in the CTE wing mostly. Uh which is which I'm told if everything stays on schedule will be completed at the end of the summer time by the end of the summer. Um lots of MEP items being replaced in the CTE wing.
068Uh we also uh added a PCO um to have the classrooms painted, door frames painted. Um it's been a while since the classrooms have had the paint touch-up paint. So that's part of the process as well. Um, we're doing our best to try to get as much not only MEP products replaced, equipment replaced, but also trying to get as much cosmetics as we can in in the budget as well. Um, they're in a process now of excavating and digging around the um the alpha area that that wing um to do the waterproofing. Um, as I've got some pictures coming up later I can show you. um that has kind of come to a halt at the moment because uh the the waterproofing that was put on back in the 50s is very they suspected uh
069hazardous material in it. So the work is kind of stopped right now. Uh it was te the the uh sample was taken yesterday morning. So they're just waiting to hear back of that being the next process of whether we have to uh Yeah. Yep. So, uh, Mandy said is is constant pivoting, uh, during this process. So, we're doing our best to try to to to pivot and as be as accommodating as we can to the contractors and trying to get this process done. Uh, the HVAC uh, a lot there are 50 51 fan coil units that are being replaced in the CTE wing. Um, there there's the shipping date is uh, Jan uh, June the uh, 18th. So, they they will all be installed this summer. um along with air handler one which is the
070main air handler to the CTE wing and also that also provides the fresh air to the CTE wings also. Um and uh the shop heaters uh there's four of those in each shop one in each shop. So four total um they will be replaced this summer too. Uh they will be uh hopefully up and running by the end of summer at latest September is their goal to get those up and running before it gets cold. Um I I included here uh the the piece the potential change orders that uh there's a list um there's some of them that we've already um obligated money to. There's some of them that we're waiting to get pricing back from. Uh as you know as we as you start any project there's things that happened and um so uh
071we we asked uh Mosley to give us an estimate on what we have u allocated so far. Um and they the total down at the bottom is uh $644,96.90. Um but if you the note at the bottom here that doesn't include so each one is allocated so far as there's there's dollar figures beside those PCOs. Uh I've asked them to estimate the the ones that don't have dollar figures beside them. So the total uh estimation right now is uh 1.5 million to include all the PCOS. Um, but I I want to make make note that we are carefully selecting the PCOS to maintain and meet our renovation budget. So, we're we're working within our budget to meet that as well. The the PCO for the PRVs on the main water lines. Do we have PRVs?
072They just need to be replaced. No, we don't have any. Not on the mains. We have them throughout the building on different equipment, smaller PRVs, but the main lines do not have PRVs. We can do that. That'll be a huge Well, that's already been that's already been allocated. Matter of fact, pressure reducing valve and the valve, but in in conversation with Mosley and everyone like they're very good at recognizing like this is something this could have been a a source of some of the issues we've had over the course of years. And so this is something that um we have the opportunity to take care of it. we have the money to be able to take care of it by, you know, other things not um maybe costing as much. And so they've been really
073good to work with in terms of also assisting in identifying and then explaining why. And so as you're saying, it's incredibly important to have it on the main valves because you need a certain pressure and you don't want it over because then it can create um further problems elsewhere. Not just that, but it dampens the water hammer for the main water system which is probably the source of some of the problems we had. That's great. That's very catching all. So, uh, and then we've we have to secure a few third party inspectors for this process. And, uh, we've secured facility dynamics engineering for the commissioning and, uh, ECS Mid-Atlantic for the third party inspections, special inspections. We have some structural stuff that has to be done to the roof line to house some of our
074new fresh air units that are going to be installed on the roof. So, DCS doing your environmental testing, too? No. Uh, TJL. Yeah. Uh Joel loving up Charlottesville's doing all of that. Um parking lots. Uh Mandy had mentioned this earlier. Uh I've included the schedule of uh the parking lot repairs. They're going to start at the high school parking lot first. They're going to mill down a couple inches of the asphalt and they're going to reapply asphalt and then painting lines. Um they're going to work on the parking that parking lot as well as the bus loop first. They're going to grind the the bus flute. They've got some uh drains right around one of the manholes that they're working on now to reinforce because that structure has failed. Um and of course they run
075the new water line across the parking lot. So those uh they have to patch and fix it uh the structural pieces first and then they'll grind meal down and apply the asphalt. Um that is expected to wrap up around the 26th of June, weather dependent of course. Um, and then they're going to wait till after the July 4th festivities, and then they will move to the middle school parking lot as well as the front entrance road kind of going in front of the the one that's crumbling in front of the uh middle school there. Uh, they will move there after the 4th. That that part of the project is expected to last till the 28th. So, uh, yeah, and like I said, that's very much weather dependent. Uh, of course anything can change and like
076Mandy said earlier, we are under construction. Um, really trying to push the message out to, you know, the has the front office is basically where is where you come to and the no longer throughout the building. Um, other items to discuss is uh the we had a fire sprinkler inspections back in May. It was the uh it's actual an annual when they check the dry systems and all dry system is um is basically air is in the line and it's uh mostly in your attic areas and so there's a baffle there's a valve with a baffle that's got water on one side and it's got air on the other side that the compressor maintains the air and then if one of the heads sprinkler heads was to trigger open up then it would lose that
077air which would allow the water to flow through basically is what how basically how a dry system works. Um, we run into some issues at Ty River. That valve did not reset uh like it was supposed to because of the age of it. It was it's brass. It's been pitted throughout the years. So, they're actually scheduled to come out tomorrow to replace that valve to put the system back in normal working conditions. Um, the green $7,000 valve that is. Yes. Yeah. So, the the greenhouse uh we've actually uh waiting on the manufacturer to schedule um the repairs. I've already reached out to to them. We've already approved all the the the um the quote and uh the insurance actually has covered that portion of it. So, we I'm just waiting to hear back from when
078they want to schedule to come out. Um, I put the map here just to show how things do we have to pivot and uh change up. I'm sorry it's hard to read, but um we originally uh D1 and D2, which is actually the alpha area, is actually was scheduled to be done this summer, but because of the shipping dates on some of the equipment, we had to pivot and move. So, actually D3, which is the first the main floor of the high school, is we're moving to to that area this summer. And then D1 and D2 will actually be um start up. Once school starts up, they they will go back to their second shift work and they will transition to that area. Then um and I just added some pictures. So the first one
079is of the foundation. Uh the water is just from a storm. It's u but I mainly showed you that one. I don't know if you can see it or not, but there's the bottom row of the cinder block is actually turned with the webbing face out instead of it's turned up like it's supposed to, which allows waterproof that. Yeah. So, uh that was uh brought to my attention a few days ago. Um so they they're working to try to figure out well first off they're waiting to see what this product is and what's inside of it first. Make sure there's no hazardous material. Uh the second picture is a picture of showing the material flaking off and um they was able to take one of those samples um to to test the product. The bottom
080two pictures there, the window seal um unfortunately their backo operator got a little carried away digging the around the footers. Um and as you can see it kind of just about come through the wall of down in the alpha area and it looks like they hung the window frame and pulled that out a little bit too. Uh I immediately went straight up to the area and uh called the job site superintendent. He met me there and they are aware of it. I've taken photo documentation and they are going to be working on repairing it as well. Now uh the other is is not I promise it's just not a brick wall. Well, it is a brick wall, but there's a reason for it. Uh that's the repointing of the brick. It's it's how well it's
081blending in. It's it's you really can't really tell what they're doing, you know, re repointing. So, it's they're they're doing a fantastic job. Um, and then there's a couple pictures of the new pipes, the new uh water lines going in. Uh, another picture of the foundation work. And then, um, few more pictures of what it looks like right now down the hallways without the ceilings in place. Uh, then the water meter box. And then we have the the manhole at the top corner there. That's the structure that they're trying to finish up so they can start milling and um applying the asphalt as the bus loop. U more of course more water lines and then it Yeah. And then that's the backflow that they've installed. It's uh I think they've done a neat job putting
082that in. Um and then the final one is the uh actually the fire dampers that are going in the new fire dampers. A lot of things going on. a lot more. It's very busy up there. So, we we will now have one meter on the hospital or two and there's an interconnect. So, is that um they already figured out the you know what you don't want to have is water passing through the meters and reading do they do they run will they run backwards when the water runs backwards through them because it might work that way. So the the plan is to to use one or the or the other and valve off the the other. It's it that mainly is to be able to allow us the ability to if we had to operate
083one school and it gives us the ability to operate one school with when we shut the water down to the other. That is the plan. There's also valves in place at the high school office that we can isolate the system and separate the system. Uh the the end goal here is to uh so down in the uh CTE wing there's two we have two different basically two different water systems. The the one water system is for the um the CTE wing. This the old piping in the CTE and then we have our main piping that comes from that area from the mechanical room that feeds the middle school high school. Uh when we're done when it all when everything is all done and said is we're gonna have one system. So that that old CTE
084piping is coming out. We will have one main system that comes through. So the biggest concern I would have is if something happens to the water system it wants to having to shut down. Absolutely. Um and that you know you do what you have to do but anything we can do to prevent having to you know it's so systemically connected to not have that happen. Yeah. And we've had to do that in the past for the lack of violence. I did ask in the planning process of this that we have valves. So vows and vows vows and vows. Um congratulations on your son's graduation. He got like so many awards. It was crazy. You must be very proud. I'm proud of you. Yeah. Excellent. Congratulations. Thank you Les. Thank you. Okay. So, we have the
085first reading of the May um policy updates. Um many of them are just some updates to the codes, but I I do want a few new ones. So, making sure that we pay attention on the opioid antagonist um being able to offset if there is a a perceived um opioid overdose that we have the resources on each of our sites and those who are trained in being able to um uh I guess provide that. Yeah, admin administer that. Um so then we will then provide um regulations on how to um have that strategy storage training and all of that. So that is uh one of them that is new. Um I will draw your attention um to um IGBJ advanced or accelerated mathematics um where we want to celebrate all the the high achieving students
086that we have particularly in the middle school. Um we do have some concerns about the mandates of achieving a certain level and automatically then being um scheduled into a high level um or accelerated level class. Um not because we don't want to offer those opportunities for our students. One, we won't really know some of what that that um that guideline is until much later in the summer. And that has a drastic impact on staffing and scheduling and um being able to provide those supports and being able to provide the classes for everyone else. So we are seeking a little bit more clarification on what exactly it would take to be able to implement this. Um again on the surface um accelerated opportunities for mathematics is fantastic. It's the devil's in the detail. Um and the
087same for a few of the the um upcoming pieces of legislation is just getting a little bit more clarity um on how that impacts at you know the division level or school level. Um but that is will be new into the policies because it's been codified. Um the other new one um we've talked about this for a year now is the student cell phone and smart device possession and use that is JFCM. Um it is um there's uh much discussion about definitions you know bellto bell um whereas there's pretty strong definitions of what bellto bell is but then the use of restriction to the greatest extent but also age appropriate. So we are seeking more clarification on what exactly um are the guidelines of this um policy and what can we or can we not
088do at at um elementary and middle school level. It's off and away um all day. at the high school level um because of age appropriateness and use it during the bell-to-bell class instruction what counts as instructional hours um it was no cell phone use but we allowed it during transition and lunch so speaking with Mr. Walker. I think there's a lot of support for maybe just keeping it at lunch, but I think that this is something that we're really going to have to dig in a little bit deeper um about one the actual um interpretation of what that means and then how do we apply it? What can we or do we have do we not have any flexibility and and how do we support um our community um operations? Um, I know this is
089a a very um heated point for a lot of people, um, kids and parents alike and and staff. So, it's something that we'll we'll work through and be able to try to support um and and stay compliant with the law and policies. Um, another new one, student athlete extreme heat safety and protection. um kind of changing the standards to operate by and making sure that we have um a policy that we can adopt and and regulations. We have a fantastic athletic trainer um we have a fantastic um athletic director and being able to work with all of our coaches on things. So, this is just something um that's you know again being codified really being put in to be mindful about our student athletes um particularly when it gets warm. I know we have conversations
090in maintenance and and uh principles and transportation when the heat gets to a certain level and that's regardless of outdoor activities. We just want to always keep an eye on it. Um how do we support our students? Um KGD2 notification of school connected student overdose. Um and um the um general assembly and the state has gone to great lengths about being really being able to define um the different criteria that fall into this because we um if there is a suspected um school connected overdose that we are required to communicate that out to um families within 24 hours. But there is a lot of criteria that that goes into that. Um immediate concerns were about um student privacy. Um you small rural division um you send a an all call message out to the school.
091It may not be too hard to identify who the student is, but there's a lot of um criteria like I said to be able to get to that point. Uh and that is that is the only um those are the the new ones that aren't just updates to current policy. So, I wanted to draw your attention to that as you review it or if you have any questions just to really pay close attention to those. It's a it's a new format that they give it to us, too. We haven't looked at it at all yet. They've got every instead of giving us like 700 pages, which is one thing that's 700 pages. Yeah. That all of like one after another. This red line is about 133 pages. Yes. or 160. Yeah. And but it is
092nice to have explanation of revisions to help guide. Yeah, that's they will be put up there policies. Y and we have to the second reading will be next month and then we'll vote them in or we'll vote on them in September. We don't have if we don't have a July then it would be August. Okay. and and and really necessary to have it be August because of the U handbooks code of conduct handbook. All right. So, we're going to vote on them in August if if we don't have a July, right? If we do if there's no Okay. I don't know what date is. Yes. Cool. Let's keep going. Um renewing our VSBA policy services. So, we just kind of walked through the great stuff that VSSBA provides us um with the guidelines for policies
093and the support through that. Um there's this was uh yet again another unprecedented year for legislation um to go into effect that impact schools. And so, it's good having um uh an agency that's able to help kind of guide us through that. And then also in order to have access to that, you have to have a membership to VSBA. Um so, we appreciate uh particularly that policy support. Agreed. Does anybody have any questions on any of that? We've seen this before. Yeah, it's a yearly um information regarding health insurance consultation service. I mentioned the um adoption of um new voluntary benefits. One of the things we're looking for as we move forward, we understand the impact of health insurance on budget costs. Um and so consultation services provides us that support and understanding with where
094our costs are, where they're going, providing some extra supports for central office as they work with our employees. um in and onboarding employees through the enrollment process, but also providing some extra services for like wellness, um personal consultations and working with our employees coming and being able to provide the board updates on um the different aspects of our health health insurance and any possible comparative options to be able to understand how well ours is working for us. And so that's something that I feel like is very responsible in terms of understanding um where our costs are coming from. this weekend. So, um updates on the operational budget. As I I stated earlier, um uh we um we will await decision-m by the board of supervisors. That'll come on June 25th. I think I may have
095said March 25th earlier today. Just I was on a roll, but okay. I just recognized it didn't sound right. Um, so on uh June 25th there should be um we anticipate a vote by the board of supervisors on a finalized county budget which will um then give us the green light to be able to to finalize our budget. So we have that coming up. We have continued conversations. I appreciate the support of both boards being able to have those conversations and answer any questions that there are about the budget um and um you know continue to provide that transparency in what we're doing. So we'll be special meeting to finalize our budget, right? Yeah. We don't meet in July. Yeah. Yeah. We will we have to do it before July, right? So we'll just, you
096know, it'll be the 20 hopefully not the 25th because I've like backed back on that day. But um yeah, like including their Yeah, they're 4:30 and then I have an event at 6. So, if we can, and I know you're out of town till the 27th, and I don't know what Shan's scenario is. So, we'll just have to be just be ready, I guess, for that those days. And if we can just get together, if it's easy, it's easy. If it's not, I think we did it one Saturday morning once. We did. We got together. Not on my watch, boys. Yeah. Yeah. I mean, we would have to have that time to publicize it. Um, you know, well, I mean, it Yeah. If we can get some kind of well if we can get some
097kind of a like a quorum on one of those days and just publicize that and then like the 26th for example. How much time do we need? It just depends on what happens. Three days. 3 days. But I think it's because there's a deadline. Yeah. Yeah. There's a specific deadline and it has to get done by a certain time. What I'm saying is if we could just set that right meeting sooner rather than later and then we can Yeah. Yeah. We might as well cuz we're going to have to the sooner the better because we have Right. So, and we'll maybe talk amongst ourselves and when everybody's here and we can figure out we're trying to name them. Yeah. Perfect. Thanks for your flexibility. All right. And all everybody. Okay. Now we are into the
098items for action. Let's roll, boys. I can I will um entertain a motion for the approval of the VSBA policy services agreement for 2526. I make that motion. Second. All in favor? I. Um that one's passed. We'll entertain a motion for the approval of BSBA membership dues for 2526. I move that we approve the payment of the VSBA membership dues for 2025 2026. I second. All in favor? I. Um now if you notice on your board who has been put up for the SEAC committee members for the 2526 school year, I would entertain a motion for that approval of the that membership. We need to name them or not? I don't think so. the motion as presented or as nominated or approving the CK committee members. Right. I move we approve the CK committee members
099for the 2025 2026 school year as presented. I'll second. All in favor? I I um now I will entertain a motion for an approval of the health insurance consultation service. I make that motion that we approve the um health insurance consultation service service. Second. All in favor? I I I um now we have an approval or we need a motion for approval to um of surplus items for Chrissy Canel. Oh, I guess that's the lunch or the food service. I move we approve the sale of the surplus items uh for princip. All in favor? I I um and we may want to take a look at this one too. This is uh approval for student fees for 2526 school year. Two changes from the previous year. That's it. That's it. Which forms are they? Oh,
100I don't know. Thought there were adult meals in here. I thought I saw that. Oh, no. Okay, they're in here, too. The changes would be to the 9th through 12th grade workbook fees. Cost of the consumables are going up 25 to 30 and then concert band going from 10 to 20. Okay. All the fees are remain. All right. Entertain a motion. I move we approve the student fees for the 2025 2026 school year as presented. I'll second. All in favor? I I uh now I need Oh, there it is. Um uh I'll entertain a motion for approval of the adult lunch prices for 2526 school year. That's the same or it's there's an increase. Okay. Yeah, it's an increase. It's Yeah. Sorry. Yeah. I was say for Yeah. Still still better than I move we
101approve the adult lunch prices for 2025 2026 school year for the breakfast increase from 275 to $3 and the adult lunch increase from $475 to $5. I second. All in favor? I I All right. Now, we need a motion to approve the FCCLA National Field Trip. Yes. I make a motion we approve the FCC CLA field trip. Miss like this is a terrible time to walk out. I know. I was trying to get I need you, man. I need you. All right. So, I need a second to that motion. Mr. G, I second. Oh, you did. Okay. All in favor? I All right. So, that is approved. Yay. That's motion. Uh, the motion is just I believe for um Oh, it's in the Oh, yeah. in letter I. You can read them there. All right.
102Which one are we doing? I think just the personnel matter said the first one. Okay. I move that the board go into close session to discuss and consider the personnel report and other confidential personnel matters as authorized by VA code 2.23711A1 for purposes of discussion of consideration of prospective candidates for employment assignment appointment promotion performance demotion salaries disciplining or resignation of specific public officers appointees or employees of any public body. I second. All in favor? I All right, we are in close session. Thank you very much. [Music] Hey, [Music] heat. Hey, heat. Heat. Heat. [Music]