001Thank you. We now have the pledge of allegiance by woman miss. >> Thank you, chair. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. May be seated. Agenda item 2.4 is a mission statement. Miss Michelle, >> thank you. Uh the mission of the Porson Public School Division is to engage all students in learning that will foster academic excellence and responsible citizenship. Thank you so much. Item 2.5 attendance for clerk. >> Miss Atinson >> here. >> Mrs. Boon >> here. >> Dr. Cotton >> present. >> Miss Futrell >> here. Miss McWain >> present. >> Mrs. Cessum >> yes. >> Miss Shoemake >> here. >> Dr. Walker >> here. >> Dr. Patillo.
002>> Yes. >> Tenant present. >> Thank you so much. Agenda item 2.6 consideration of the agenda for February 19th, 2026 is listed there. I entertain a motion at this time. Move >> for approval. >> Second. >> Motion made by M. Shumake. Second on Miss Futrell. Any discussion? >> Seeing none. A roll call. Madam clerk. >> Miss Atinson. >> Yes. >> Mrs. Boone. >> Yes. >> Dr. Cotton. >> Yes. >> Miss Futrell, >> yes. >> Miss McWain, >> yes. >> Miss Sessions, >> yes. >> Miss Shoemake, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> The vote is unanimous. >> Thank you so much. Ask now Dr. Cotton will lead us into a closed meeting. I move that the board enter into closed meeting under the provisions of section 2.2-3711 of code
003of Virginia for the following purpose. Consideration of personnel matters including the assignment performance and reservation of specific school employees as permitted under subsection A.1 and consideration of a student disciplinary matter as permitted under subsection A. That was second by Miss Boom. Is there any discussion? Seeing none, roll call, madam clerk. >> Miss Atinson, >> yes. >> Miss Boon, >> yes. >> Dr. Ocottton, >> yes. >> Miss Futrell, >> yes. >> Miss McWain, >> yes. >> Mrs. Cessum, >> yes. >> Miss Shoemake, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> Vote is unanimous. >> So much to close meeting. 2025 2601. I entertain a motion at this time. >> Move for approval. >> Second. >> Motion made by Miss Shoemake. Second by Miss Boon. Is there any discussion? >> Seeing none,
004roll call. Madam clerk, >> Miss Atinson, >> yes. >> Mrs. Boon, >> yes. >> Dr. Cotton, >> yes. >> Mr. Futrell, >> yes. >> Miss McWain, >> yes. >> Mrs. Cessum, >> yes. >> Miss Shoemake, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> The vote is unanimous. >> Thank you so much. Uh item 4.2 Miss Cheeks Miss copies of the uh the committee stuff. >> Yes. >> Is that okay? >> Uh so I didn't get any calls or emails in reference to uh changes that wanted to be made assignments. I kept them all the same. Just hand those out to you now. >> Appreciate it. day. So, agenda item 4.2 Two is a roll call both for election of a delegate and alternate to the annual convention and listed from
005last year was Miss Boon as a delegate and Latia assessment is the alternate. Uh we'll entertain a motion at this time. >> Move for approval. Second motion shoe second by Dr. Walker. Is there any discussion? Seeing none, roll call vote. Madam clerk, >> Miss Atinson, >> yes. >> Mrs. Boone, >> yes. >> Dr. Cotton, >> yes. Miss Futrell, >> yes. >> Miss McWain, >> yes. >> Mrs. Cessums, yes. Miss Schumake, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> The vote is unanimous. >> Thank you so much. Item 4.3 is election of a director and alternate for the governor school. Uh, last year was Dr. Walker was a director and Miss Futrell was the alternate. I entertain a motion at this time. >> Move for approval. >> Second. >> Motion member
006Shoemate, second by Miss Boom. Is there any discussion? Seeing none. Roll call. Madam clerk. >> Miss Atinson. >> Yes. >> Miss Boom. >> Yes. >> Dr. Cotton. >> Yes. >> Dr. Mrs. Futrell. >> It's coming. Lord, >> yes. >> Miss McMain. >> So, >> Mrs. Bessum, >> yes. >> Mr. Shoe, >> yes. >> Dr. Walker, >> yes. >> Dr. Dillo, >> yes. >> The vote is unanimous. >> Thank you so much. Agenda item 4.4 is election of representative and the alternate WHRO governing board of directors. Uh, last year, Dr. Walker was the representative and uh Miss Axen was the alternate. Entaintain a motion at this time. >> Move for approval. >> Second. Motion made by Miss Boone. Second by Dr. Walker. Is there any discussion? Seeing none, roll call. Madam clerk. >> Miss Atinson. >>
007Yes. >> Mrs. Boone. >> Yes. >> Dr. Cotton? >> Yes. >> Miss Futrell? >> Yes. >> Miss McWain? >> Yes. >> Mrs. Cessum? >> Yes. >> Miss Shoemake? >> Yes. >> Dr. Walker? >> Yes. >> Dr. Patillo? >> Yes. >> The vote is unanimous. Thanks so much. Then item 4.5 is selection of a representative and alternate for CEP. Uh last year Dr. Walker I believe was the representative. No, Miss Futil is representing Dr. Walker was the alternate. I entertain a motion at this time. >> Motion Miss Shume second by Miss Boon. Is there any discussion? Send a roll call. Madam clerk, >> Miss Atinson, >> yes. >> Mrs. Boone, >> yes. >> Dr. Cotton, >> yes. >> Miss Futrell, >> yes. Miss McWain, >> yes. >> Mrs. Cessum, >> yes. >> Miss Shoemake, >> yes.
008>> Dr. Walker, >> yes. >> Dr. Catillo, >> yes. >> The vote is unanimous. >> Thank you so much. General item 4.6 is a roll call vote election of representative for the Access College Foundation. Uh, that was Miss Axim was a delegate and Miss Cess with the alternate. I entertain a motion at this time. >> Move for approval. Second. >> Motion by Miss Shoemake, second by Miss Boon. Is there any discussion? None. Roll call. Madam clerk. >> Miss Atinson. >> Yes. >> Mrs. Boom. >> Yes. >> Dr. Cotton, >> yes. >> Mr. Trail, >> yes. >> Miss McWain, >> yes. >> Mrs. Sessions, >> yes. >> Miss Shumate, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> The vote is unanimous. >> Oh, thank you so much. Uh, agenda item 4.7
009discussion/roll vote of the travel policy is uh the policy committee present that Dr. Right. >> Well, I guess I think we're just at the stage. Does anyone have any questions because um cuz I'm just, you know, waiting if there need to be some changes to be made and then we can go ahead and vote for it. >> Okay. I I did see that uh it looks like a I'm not sure it was a change the last time we met, but I showed that it made a special exception for the uh for the board chair to recognize any emergency or circumstance. >> Mhm. uh to to wave whatever would happen >> on that. Is that correct? >> It was in there. >> It was always in there. Oh, >> okay. Good. Okay. >> I didn't have
010any questions. Absolutely. I just want to make sure. >> Yes, ma'am. >> Thank you. I don't have any questions, Dr. White, regarding the travel policy. Um I do have a question. and I'm looking at that we are um annually allocated a certain uh travel budget. So um I know in the past we um were told that we weren't able to attend like the cube conferences that we were able to attend anything Cosmo or BSBA related. So are we back to being able to attend the cube conferences or anything nonBVSBA or Cosmo related? Well, it wasn't said we couldn't attend. >> It was that we're no longer members of uh the NSBA association. >> Uh so that was just that. But it wasn't say we couldn't attend. >> Okay. >> Yeah. >> So we can put
011in a request to attend the cube conferences. >> You put in a request for it. Yeah. >> Okay. And then um another thing as far as like travel if I know in the past like one of our best practices was that if board members attended certain conferences that that was extended to other board members. So can we get back to like if our request to attend an outside conference that the email is sent out to the other board members saying hey do you want to attend this conference as well? like which conference? >> Like any any I mean any any conference outside of the ones that we automatically talk about. We talk about the cause or we talk about VSBAs but there's other conferences um that board members may want to attend that they may
012>> a board member can request to attend any conference as long as education related. >> Right. Right. So that might be something that one of us may be interested in. So, you know, if I if I say, "Hey, this looks like a great conference for the board," and I send it to you. I think the best practice was, "Hey, Miss Aerson is attending this conference. Are any other board members interested in this conference?" >> Yeah. If you send me something for you to go to, >> but I'm saying, can it be sent out to the other board members? >> Oh, yeah. The reason why I'm saying that is because if there's a board member at a conference and we not there and they're saying, "Hey, where's the other school board members?" We weren't aware that
013there was another board member at this particular conference. >> So, it's it's best to be in the know of the conferences that other board members attend. That way, if there's staff there and they say, "Hey, why aren't the other board members at this conference?" It's got it's Yeah. It's not a It's not a great look when that when it happens. So, that's what I'm saying. best practice would be, hey, there's a certain board member attending this conference. Does any other board members want to attend? >> Okay. And then I guess my final thought um around surrounding travel with the new policy, the fact that we are being fiscally responsible. I like it. I like the update. But when we are attending conferences, I think like we should we should put something in place a board
014member is coming back and presenting. We take turns and they present from the sessions they attend. >> Yeah. We used to do that. >> Yeah. So we want to make sure that we're not just registering for conferences that we're actually as board members attending sessions. So, I think that we should put back in place that we take turns and and alternate with presentations. >> I saw that in here, too. >> Anything else? >> I think I saw it in here. Did you Did y'all read it in here? >> What she just said? >> I know. I read it. >> I don't >> I thought I read it. I don't think it was in this >> not in this particular >> that wouldn't be that wouldn't be part of a travel policy. >> This one is
015just about in another policy though. particularly on the funds and if you don't go making sure we have something in place. >> Anything else? >> I had a question. >> Um to pick it back off of Miss Atinson in regards to sharing the information for a conference. Is that a conference that's paid for by the school board or just in general? >> No, that's paid for by the school. >> Got a question cuz I know I do a lot of my own stuff. >> Yeah, I'll be all day work. >> Anyone else? All right. Uh, we do have a down for a vote. Entertain a motion at this time. >> Move for approval. >> Second. >> Motion Shoemake, second by Miss Boon. Any discussion? Seeing that roll call, Madam Clerk. >> Miss Atinson, >> yes.
016>> Mrs. Boom, >> yes. >> Dr. Cotton, >> yes. >> Miss Futrell, >> yes. >> Miss McWain, >> yes. >> Mrs. Cess, >> yes. >> Miss Shoemake, >> yes. >> Dr. Walker, >> yes. >> Dr. Patillo, >> yes. >> The vote is unanimous. >> Thank you so much. You know, item 4.8 should have been 4.7, but uh it's the committee assignments. They're all the same uh from last year. Any discussion in reference to that? Excuse me. >> All right. Item 4.9 is recognition of VSBA school board clerk appreciation week February 16th through the 20th, 2026. We have it down for recognition. We have >> I don't have it. It's in here. >> Did we print it out? >> It's in board dots, I believe. Y pran I'm presently at the big we got to do
017y'all like that makes me do it officially we wanted to wait for everybody to be Nothing read it all. I love it. Item 4.10 uh report superintendent's estimate of needs for the 2026 27 budget. Uh this is just superintendent's estimate of needs. We will take this individually and go through it, you know, thoroughly and uh come out with your feedback. >> Okay. chair safety real quick. Um, if the parents are still out there, did you want to tell them? >> Yeah, for real. >> You know, she's not. >> She said she >> Sorry, Julie. Jan, he wants to go with you. >> Okay. >> Sorry. Apparently for you, man. >> All right. Good evening, Chairman Patillo. >> Vice Chair Cotton, members of the board. >> Let me first acknowledge the efforts of everyone that got
018us here tonight. First, as board members, thank you for sharing your priorities for the upcoming year and where you would like to see a budgetary focus. Similarly to the cabinet members, I appreciate your time and reflection for your respective departments to see where we have gaps and where we have required needs to meet. I also want to thank our budget and finance team who takes those requests and finds as best as possible the ways to make them actionable in our budget. It is no small task and one that requires great care and calculation. It is only fitting that I now turn the presentation over to our chief financial officer, Mr. Theodore Faulk, to detail our current budget numbers. Thank >> good evening, Chairman Patillo, Vice Chair Cotton, members of the school board. >> Good evening.
019>> I'm happy to be here tonight to give information about uh superintendent's estimates and needs for FY2627. Um the board is obviously well acquainted with how our fund structure is, but to give the public just a good view of what funds we have and how they're structured and what we use them for. So the heart of our budget is the general fund. Um it relates it it encompasses 80% of our total budget for the year. It is all of our day-to-day operations for revenues and expenditures and it is the largest fund that uh we use. The next largest fund we have is a risk management fund at 8%. That's the fund that manages our health insurance, our workers comp, our property and casualty insurance, and uh any of those risk management items that we have
020uh each year. The next fund that we have in the budget is the grants fund, which is simply that it accounts for all our federal, state, local, and other grants um like title one, special ed, uh Perkins or vocational education. That's 7% of this total budget. The next fund is the cafeteria fund which funds all of our food services activities for the nutritious meals that we provide to our students uh each and every day. And then lastly at 1% is our textbook fund which encompasses all of those activities for our statemandated textbooks that we are funded for and we have to purchase and materials uh instructional materials for our students. So this slide gives you a good view of the total actual dollars for all five of those funds. Uh for the rest of this
021presentation, we focus on the general fund, but wanted to give you an idea of the amounts for each fund just so the board and the public can see how they're encompassed. The the total is 305.5 million. Encompassing the general fund at 245 million. Risk management fund is 23.8 8 million. The textbook fund is 1.8 million. Cafeteria fund 12.9 million. And then our recurring grants in the grants fund at $22 million. So here's a closer look of our operating budget uh for this year. Uh as you can see the 2627 budget is approximately $245 million. Uh last year's budget was $230.5 million. So it's roughly a difference of $14.5 million. This budget includes initiatives that were um given to us by you guys, the school board, as well as staff, um the community as a whole,
022and any other input that we receive. Obviously, our priorities, as Dr. Brace Bracy will allude to later, our overall employee salary increase and funding to support uh our staff positions. As always, we always try to have a budget that focuses on student achievement as well as focusing on student supports as we continue to support all the needs of all of our students. Uh this budget also includes initiatives related to the Virginia Department of Education um mandates as well as requirements that they provide to us each year. Um, we've also provided funds to enhance instructional programs to deliver instruction. Our buildings need money. So, our buildings, our infrastructure, buses, vehicles, uh any of our uh particular buildings and school division services that we need to provide funding to. And then lastly, technology because technology is always
023changing. It's always moving. So we have to keep up and adapt to our our current and future technology standards. Later in this presentation, Dr. Bracer will walk through those specific additions that we have made to this budget and those and additions allow us to address the priorities that were made very clear to us by our stakeholders. So in short, we've always worked to put together a conservative budget of need. uh we try to make sure that we upgrade and make additions in areas to ensure that our students will receive quality educational experiences that they so richly deserve. So now we'll get to the specifics of that recommendation in a few minutes, but let's look at our current funding. So as we finalize this plan, we always start with the governor's um proposed budget which comes
024out usually in December every year. this year, specifically December 17, 2025. This is uh the first year of a bianual budget and a re benchmarking year. Obviously, what starts in this budget will change. The general assembly will probably change some things as well as when it goes back to the governor. So, we're using what we have best now to make sure that we can use what funding we see now. But obviously in a budget it probably will change and we're closely watching and we'll always bring updates to you guys as we find out more things about what the state is doing. As I said this is the first year of a rebenchmarking year. Normally in a rebenchmarking year that's a whole lot of money. Usually you see a large outpouring of money because they rebenchmark
025they've changed standards estimates so on and so forth. Unfortunately, I can't tell you that this year. Uh the state did not provide normally usually billions. Um this year it was a lot less than that. It actually statewide was about $412 million. They they just didn't I don't know what happened. I nobody can explain it, but it wasn't as much money as we've seen in past years. Um so and then also statewide enrollments are down. So, not only did they have a rebenchmarking that was lower, then they subtracted off of rebenchmarking for the lower enrollments. So, I I know in my history, I haven't seen a rebenchmarking this low in a long time. >> Wow. >> Um, one of the other things that that that they do, they always, as I said, average daily membership. They
026also look at sales tax and lottery revenue. Well, usually you see more in those areas, too. Well, this year we see more in uh sales tax about 37 million across the whole state in a rebenchmarking year, but then lottery went down by about 13.6 million. So, it's lower. It's the whole state, but it's the trend and indicative of why you don't see a lot more revenue as we go through this process. Um, one of the other things that happened this year is that the the LCI is redone every two years. our LCI. I think we talked to city council about this last year about as property values go up and as more revenue comes in the city, we may see a dec or increase in the LCI, which would mean we get less money from
027the state. Well, it happened. Our LCI went uh up from 2369 to.2439. Can't quantify that because the basis are different, but the bottom line is if it goes up, you get less state money. >> So, we see that as well. Um, and then also one of the other things in the governor's proposed budget, he put in a 2% raise for SOQ positions only. I always have to make this caveat. Salary increases in the governor's budget only fund SOQ positions as defined by VOE. So that is not every position we have. It's only the minimum standards at the state level. So it does not cover all the positions needed to operate an effective school division. So let's look at our revenue picture for this year. So as you know the largest amount of our funding comes
028from state school funds. Um we closely monitor this all year as it's the primary determinant of the amount of money we receive from the state. Um any increases to LCIs I just talked about decreases to enrollment will affect our state revenues. So, our state revenue for 2627 uh state funds and state sales tax funds approximate about $144.6 million. Our state funding is basically flat from last year. Pretty much about the same. It's a roughly a decrease of about $60,000. But that's not normal in a rebenchmarking year. Why? As I said, one, the LCI went up. And then number two, there wasn't as much money in the rebenchmarking as it has been in um prior years at we included the city's estimated funding at 82.9 million which is the funding that we received the same amount
029for this year. So we left that flat at this point. Dr. Brace will discuss that further in his part of the presentation. estimates for federal and other state funds had a slight decrease about $56,000 because of some changes um in some of the funding that we look to have from federal and miscellaneous funds. In in total, our revenues total $230.4 million for all funds included, which is about $116,000 less than last year. So with that, I'll turn this presentation over to Dr. Bracy. we can give you more details on our proposal. >> Thank you, Mr. Faulk. I want to keep my promise to our staff from last year and that I want to begin my estimate of needs where I focused in last year's staff compensation. Thanks to your leadership, we were able to decompress
030the teacher pay scales to make us the highest paying division in the region for teachers. In fact, I would encourage you to be on the lookout for a story in the Virginia pallet next week where we'll be featured as the highest paying division in the region. >> Nice. Excellent. >> You'll read about our own Epiphany Hill, a teacher at Simonsville who left the division two years ago and worked at worked in a neighboring division but came back this year after realizing she would make $10,000 more a year at PPS. coming back to PPS. This is exactly what we need to do to attract our veteran and experienced staff members and fill our vacancy gaps. However, as I promised our staff, now that we got here, we have to make sure that we stay here. That
031means we must employ step raises every year to honor teacher experience as well as avoid getting back to the same compressed pay scale we found ourselves in for years. Tonight, I'm requesting that we honor the governor's recommendation of a 2% raise as well as a step increase for all employees that has an estimated cost of 9.06 million. >> 202627 will be a big year for PPS as we as we officially open the Portsouth Advance Center, our pace center. This building is coming together nicely and that means that we're now now we now need to move from constructing to hiring. As the board knows, the teaching positions were already built into the budget for my request last year so that we could recruit this year. However, we need to have a school nurse, four total custodians,
032an office assistant, bookkeeper, as well as a career counselor on site. There are also specific instructional materials we need to purchase for the opening of the school. That has a total estimated cost of $686,280. At PACE, we also will need two security officers. We're also asking for another part-time security officer at New Direction Center. This speaks to our other outstanding security need, which is to hire a senior supervisor of security to help oversee the 60 SSOs in our buildings and to help meet the increas increased need of routine training and incident response. These additions have an estimated cost of $249,430. Office of School Safety is part of our Department of Auxiliary Services. The department as a whole oversees safety, athletics, food services, transportation services, and building services. Their staffing needs are addressed in this budget
033as well. Specifically, I'm asking for two additional athletic trainers as well as four building services positions. One by way of converting two part-time building services positions to full-time and then adding three new full-time positions. They have an estimated cost of $394,160,000. Our department of school leadership, which includes our office of student support services, school counseling, and oversight of the administrative teams for our schools, also has new position needs. Specifically tonight, I'm including the recommendation for an administrative assistant at New Direction Center, a 504 program specialist, a clinical mental health counselor, and an additional hearing officer to meet the increased needs we're seeing in our schools. The estimated cost of these positions are $392,900. Our final department to discuss the is the department of curriculum and instruction which as the name suggests manages all the academic
034programming supports and central staffing for teachers and learning in our buildings. In my budget recommendation, I've included the addition of a teacher quality program specialist to remove off grant funds to put in the operating budget. Two English as second language teachers to keep in to keep us in state compliance. three special education teachers for there to be one added at each preschool. Three reading interventionals and three read 180 teachers to support literacy growth and a performing arts teacher to support Churchland's performing arts academy as well as the other high schools programs. The estimated cost of these positions is more than 1.3 million. This is just staffing. I'm also including for this year's increases for necessary software programs and stipens to compensate teachers serving in lead mentor roles in the schools. We also are looking to
035enhance the offerings of our performance arts academy which will require new materials. And finally, in seeing the success of a student reading tutor program in other divisions, we're including this as part of our efforts to support literacy by paying high school tutors to work in our elementary schools. This is this is this estimated cost of these additions are $582,700. >> Of course, our division has increases is in software needs, maintenance costs, and subscription renewals as the year go by. This year, we're planning for increased utility costs, several technology subscriptions to renew, as well as stipens for select staff members performing in leave roles and materials to continue our ongoing work in attendance. The estimated cost is $1,864,250. Altogether, that brings my total added request to 14,61,420. As Mr. the folk shared with us earlier. We're
036looking at a total proposed revenues of $230,351,123 and my proposed total my proposed my total proposed expenditures are $245,12,151. That means that my total request to the city will be $14,661,28. As we know though, the operating budget is just one piece of our request to the city. We also each year provide a list of capital improvement program or CIP needs. >> Yeah, >> this year was no different. Uh in our fiscal year 2027 31 5-year plan request, we submitted the following rank needs. >> Number one, construct a new K8 school. >> Yes. Yes. We're anxiously awaiting the finalized plans to build the new K, which will help us fully cement our middle school concept and close the outdated Churchland Elementary School. This has a total estimated cost of 85 million. And we're optimistic that the
037school will be completed and open in the year of 2030. Mobile classrooms is the second, and we're looking at mobile classrooms at three current middle schools. We want to move the middle school model and get our sixth grade to the middle school instead of standard elementary schools. In order to do that though, we need to add mobile classrooms at each of the current middle schools to allow for the additional grade level. This has a total estimated cost of $9 million. Central office relocation. This is a multi-option project. As you may know, the city has shared that there will be a new city hall building in 2028, which is where the school administration currently operates out of. We've been advised that schools that the schools will not be included in the new city hall building when
038it's constructed, which means we will need to relocate. >> Right now, there are a number of options on the table. They were straight up with it. >> Yeah, they were straight up. >> There are a number of options on the table that include the renovation clock, the renovation of Emily's phone, and others that are still being explored. Each option will be a multi-million dollar investment and currently and certainly a major construction project. We're set to discuss this further at this weekend's joint retreat with the city. Four >> is a new church and middle school. We're requesting a replacement to church and middle school building. This would not impact the middle school model, but would provide a much needed replacement for buildings featuring outdated infrastructure which not only hinders modern education, it also causes increased maintenance
039and repair costs. Estimates right now on the new construction project is 55 million. Finally, at number five, we're requesting to have the stage at the stage and auditorium renovated at IC North High School, which has a total of 1.5 million. The CIP needs as well as our operational needs are imperative to to the continued success of our school division. And I say continued specifically, there's a great there's great momentum in PPS and we need to celebrate and keep building. For example, our class of 2025 had 310 honors and 169 graduates earned college credits through the first college program. This class earned 17 million in merit-based scholarships. They were accepted into 220 colleges and universities including William Mary University, uh, University of Virginia, Duke, and Harvard. For the second year in a row, thanks to our
040ongoing partnership with TCC, 39 students graduated with an associates degree before getting their high school diploma. This year's finalized partnership list showed a total of 539 school and division partners partners and 80 899 partnerships. Over the course of the past five years, that is a 66% increase in school partners and 125% increase in school partnerships. The African the African the American council this is this is Black History Month. >> Yeah. the the American School Council Association and both Church Academy Elementary School and Church Middle School as having a recognized ASCA model program. >> Very good. >> And speaking of honors, PPS is just one of six school divisions in the state to be named a purple star school division. It is >> this year by the Virginia Department of Education and the Virginia Council on
041the Inter interstate compact on educational opportunity for military children. I fully believe that we have so much more ahead to achieve and this budget will be the next step to help get us there. With that, Chairman Patillo, I presented my estimated needs and I'm now happy to take any questions or concerns that you may have ready to do that. Thank you. Thanks so much, sir. I did have one one initial question to start. uh with the the uh increase for salaries for all you say the all employees uh that this amount also include uh upper level administration as well as far as a step increase. >> Yes, the no the 2%. The 2% the step increases for the teachers who we put on the scale um last year. >> Yeah. >> You mean you talking
042about the administrators? Oh yes yes. Yeah. >> So the step is for everybody. >> Yes, sir. >> Cuz Okay. Cuz last year we did it for the teachers last year and it wasn't for >> for everybody. >> So now it's going to be everybody. >> Yes. >> So will they be bought to their proper step or you just move them up one step? >> The next step. >> Okay. And u could you give me what the uh the figures would be for for the what the next step that what the profit step would be so I know the difference in the cost. Um I I just I don't I just want to make sure we don't I don't want anybody left behind. We we say that for the kids where it would be if they
043were placed on their >> the proper staff. Okay. >> Yes. >> Okay. Uh, >> and the other question I had was for the mobile units. Um, if if the city were to invest in those, I think it was $9 million for that. >> Um, like how long would it take for those to be in place? Um, cuz we're trying to to get the new K8 school as well, which we're trying to get funded. So, we're trying to get the school funded and also the mobile units with a class with a timeline class to come. It took us over a year to do uh victory for installation. So, what would it be the timeline be for units for middle schools? >> Well, this is this is it would be 2627. We're asking for the 9 million
044so that we can have a year to plan get all the the engineering done to be able to bring the mobile units in. So we need a year of planning to do that, but we need the funds in next year's budget to be able to do that. So those students wouldn't occupy until 2728 in the mobile classrooms. >> So and with hopes of having a new school by 2030. >> Yes. >> Okay. So, >> and then the reason for that, why we're not trying to wait for that time, you know, in in all of the advisory um council meetings that I have with the parents and the teachers, you know, there's there really a need to try to get the sixth graders out of the elementary school for numer numerous reasons. Absolutely. >> So, this
045will allow us to do that, but we don't want to we don't want to feel rushed. We learned a lot from, you know, adding the mobile units over there at Star Base with that victory. So, we need time to properly put a plan in place because we're looking at three schools that we're going to be adding. We want to make sure that we're we have the number of um modular units that's needed and what that will look like and making sure that we have it um properly placed where electrical and plumbing will not be an issue as well. So, it'll take planning to do it. That's why we want this year, well, next year to actually have the funds to be able to put that in place to for opening in 2728. >> And Mr.
046F can probably verify, but don't doing doing a quick math in my head. Uh, about 6 million of the 14 is really state matching pretty much, right? So, uh, it's not so six out of the 14 we have to match according to what the state is requiring. ESL uh reading uh all in reading all in reads and all that stuff and 2% as well. Correct. >> Yes. >> Okay. So outside of that we're looking at about a little under 8 million were asked for as far as what the rest of your needs for the actual school division. >> Yes. >> All right. Gotcha. Gotcha. >> All right. Anyone else have >> I had a question. Um Mr. Fly didn't get the amount of the pace. I got 686 >> 686 28 28. >> Hold on
047one second. That's what I wrote down. >> 686280. Yes, ma'am. >> Thank you, >> Miss I'm sorry. Was that your only question? I'm sorry, >> Miss Miss Wayne. Was that your only >> That was it. Thank you, >> Miss. Okay. really quickly. I know we're going to discuss this um during Saturday's uh joint meeting, but I know at the last um school board council liaison meeting, we spoke about the um us having to pretty much look for a new building or if we were going to build from scratch because they're looking at a new building and of course um we're not invited. So, um, with that, do what options are are we looking to renovate a building more so than build from the ground up? >> We we're looking at all options. Um, >> okay.
048And are we going to present that sooner rather than later? Cuz I know that they're in the process of getting proposals and all of that. And I just want to make sure that we actually do have somewhere to go once they decide to move as well. It's it's in our it's in our top five or 10 that we've already submitted to the city >> to them. Okay, good. Good. Good. Okay, perfect. Thank you. >> And it's an estimated cost associated >> with that which is what they um asked us to provide to them during the meeting. Okay, perfect. Thank you, >> Miss Fut. The only question was that the only question >> it was. I'm sorry. Thank you. >> Me? >> Lord, Miss Fut again. You want me to go again? >> Okay. Thank you,
049chair. Okay. Uh, just a couple of quick questions. The first one is, um, I know in the presentation you mentioned a position for the senior supervisor of security. Is that not what the gentleman does that we talked about? Um, is his name James? James. >> We have He's a coordinator. >> He's the coordinator of security. >> That's a different position. >> Okay. >> So, basically, he's a oneman operation. >> So, he needs guidance. manage the 60 or more um personnel that we have in addition to coordinating the school resource officers uh as as well. >> Okay. All right. Thank you for that. Um and then also um with security uh fulltime pace. So with this this would generally be whether they're at pace or any of our schools. Is this what the salary would typically
050look look like? >> This is salary. benefits, right? Salary. >> Salary and benefits. Gotcha. So, but would that be across the board at any of our schools or is this just particularly at pace? >> You mean the cost? >> Yes, the cost. >> Similar. Okay. >> Okay. Thank you so much. >> Uh, Miss McWang, >> do I have a reason why we're getting kicked out of kitten out? Because I mean, would it be costefficient for us to stay like we are? I mean, for the city, I'm I can ask the same question on Saturday if I need to. You have to because why are we getting kicked out? >> They didn't give us >> any It's their decision to do it. I >> I get it. But I mean, we talking about the the city
051and if we got to turn around and spend more money just to have our own building. I I'll ask them. >> Yeah. Well, but I think the other piece to that, too, that the money that you're referring to is money that we don't have and we don't control because we don't control the CIP. >> Okay. Got you. >> If we're not invited, then I would imagine there will be some assistance >> to help us find a new home. >> I'm sure that'll be part of this >> part of my question. >> Yeah. In all in all fairness, in our liaison meetings, the city manager was was very clear that their intent is to help us uh you know, find somewhere to go. And >> we get them to reiterate that on Saturday. >> Yeah. >>
052I just want to know. I want to hear it for myself. >> Oh, absolutely. appreciate it. I totally agree. >> Thank you. >> Any other questions? >> Yes, ma'am. >> Thank you, chair. Um Dr. Gracie, the stipens for um staff was that for coaches or what which staff was those stipens >> the like the new teachers need mentors? >> Not those the um >> it was just say staff I think it was like 29,000. Yeah, it was like in the 20s. >> Let me see what you got for 29 >> increase to select stipens to build >> building services. >> Yes, ma'am. >> For is that like a increase of >> Just a stipen >> to bring people in the same place in building services. >> Is that one time or is that >> Recurring.
053Okay. Gotcha. >> I just got one question, Dr. Bracie. I just cuz reading is critical. So, I just want to know what are really the details surrounded around the student reading tutor program because I know you said it would be high school students, but you know with um the VOE having all those requirements that surrounded by reading. So, what would be the qualifications for those students to be able to tutor those students and just really looking at them even like with us educators having that science of reading background because I know that's the way the model is um presented now. Like how is that going into effect with that? >> Right. Well, uh, how we got there, um, one of my superintendent colleagues in in Maryland, uh, was sharing with me, uh, this program and
054he was talking about how difficult it was to find tutors to come into the buildings um, when we're when we're looking for tutors to come in and support. So what he did was he um met with his CNI team and basically and the the director of counseling and they looked at students that have performed well in in those areas that were in the the higher level courses um AP English or something to that effect. There are some in our case that have taken dual dual enrollment English and those are the kids that have excelled well in the area and although we identify them because they've done well successfully on the end of course test there's still training right >> that they would receive as well as to what we're expecting of them when they go
055into the go into the schools and work with those students. though. And that's uh it's twofold. You know, the kids the the the elementary kids are getting what they need. They're getting the tutor. The high school student is also providing a service, but they're also being compensated for it. But the the other effect to that is these kids may or may not know what they want to do, but when they get in there and they start working with those students, that's when they decide, hey, you know what? I think I'd like to be a teacher. So it's one, two, maybe three-fold u with this. So you know, we're going to use it as a recruitment tool as well and make it a good experience for them as well. And I know our elementary kids will
056be more receptive when they see someone that they can that they look as like a a big sister or a big brother. So we're looking at that and that's something we really want to try >> to see if that will will work. So that's how we got there. >> Thank you. Yeah. I like it. I just wanted they know to, you know, thank >> its good on Virginia Beach cuz they uh uh we partner with Title One of Virginia Beach and some of their students come to Head Start to read and they also go to their kindergarten classes too doing that. I think it works well with them as well. So that's that's a good idea. >> Uh Dr. Kai. >> Yeah, this goes to you or Dr. Brac with us being relocated. Uh you
057said the city manager said that they would help us find. Does that find include fund? >> Oh yeah. So well in our liaison discussions >> uh they we know we Dr. Bracy boy the concern us not having a building for our staff. >> Uh he stated that you know of course we're not going to leave y'all without a building. We know y'all need somewhere to go and so they're looking at options. Uh they're asking our staff to present them with options as well with the cost and they're working it out that way. And I also in my meeting I had with um with the mayor, he also addressed that as well. Um and as far as the city helping us to make that happen. So I mean I think they're on they're on board to
058do it. We just don't know where, when, and how, but it's going to happen. >> Thank you, sir. Last question, I swear. Can we go back to the slide about the clinical mental health? Mhm. >> You know, that excited my soul. Okay. So, a clinical mental health counselor and I get that that's the cost including the salary and the benefits. Is it's going to be one cuz we don't currently have anything else like that right now. No. >> So, this is great, but where where are we thinking of putting where where is this person going to go particularly or be over? >> You mean where would they be housed? Yes. >> Like in one of the schools? Are they going to be in the central office? Are they going to be over the psychologist or
059or work with them? >> I think we just ask them what what they be doing who they working with. >> I ain't want to say what they >> what they doing Dr. Bracy like are they going to eat school to talk to the kids that's got issues or what they doing? >> We and >> we still building. >> No, no, no. You all know we've talked about this. Yes. for many years of trying to find someone that can provide a little bit more in-depth counseling to some of our students in need. >> And we always told you the issue is is finding someone that's qualified to be able to come in and do that and provide those services. So this year we said we would try >> okay >> to see if we could find
060someone that could come in and work with our students >> and we'll look at it based on the success of it and the need. I >> I mean if we have this one person they're going to be exhausted >> with with many needs from our from our students >> and um Dr. White and his team, they will figure out >> how the students will be referred. >> Okay. >> Uh for this counselor to work with them, >> they're working on that. They pretty much have that plan together. >> But we know we know it's a great need. >> Absolutely. >> It's something that we >> we don't have. It's something that, you know, we said in the past if we prescribe it and if we got to pay for it. So, we're trying to go
061ahead and have that in-house and just see how that works out. >> Okay. Awesome. I love to see, you know, I'm excited about it because we definitely had several conversations about it. Just curious on the how will we determine the greatest need, but I love that the team is going to be working on that. So, can't wait to hear more about it. >> Thank you, chair. And to piggyback on when this person is hired and the student need additional um wraparound services, >> um are we going to have a pipeline of mental health providers um that that particular mental health counselor can refer out to? >> No, we have it now. >> I think you got it now. You got it now, right? >> Yeah. You mean >> not not day treatment? >> No. I
062mean like like like with here to help. >> I think here to help has a pipeline the hazel >> I think. Yeah. We have >> so like I know you talked about hazel help before in a presentation before but like with hazel health they have like a pipeline of >> they provide different free teleounseling for students. They can take place at school or after school at no cost. Um they made that connection then Kolus um and sorry Dr. away from touching on your topics, but carousels helps connect families if they want to do that to be able to find. They're also um independent counseling sessions as well. So, that's been a big part of what the here to help campaign has kind of extended to, but Hazel Health has been a big part for it's
063free for all of our secondary schools. Cars has been more at the elementary level um to make sure that kids are getting care they need. I I guess to piggy back on that like a Brown's mental health service provider something other than uh Care Solace like we have mental health agencies that work directly um with our students. So do we have like a pipeline of mental health providers outside of the the tellaalth? I don't know if we we don't have a true partnership with >> right >> any outside other than the day treatment >> that we that we screen now as you know some of our students already work with um different agencies after school anyway now if it's a way to link that up with someone that you already work with that's something that
064I'm sure would be considered but that's something we can look into to see if that's a a a focus that we need to try to put in place. I mean, if that's the case, we need to look at that with the RFP to put it out there to sort of see who's interested. Um, >> that's good. >> In that. Yeah, we can do that. >> Yeah, >> definitely. >> And just have that that way we'll have our list, >> right? So, we can and and I was uh visioning like we did the day treatment providers, putting out an RFP for mental health providers. that way that will provide that support for that mental health counselor to >> go face to face to face counseling in person. >> I'm a person person. So you know >>
065Yeah. >> Mhm. It's definitely >> anyone else please uh take this uh you send this it's already in here you upload it. Put it in board. >> Okay. So uh it's going to be uploaded in board dots. Please uh take your time going through it. >> Write any questions you have so we can uh make our best, you know, decision on this budget. >> Would you like us to email the questions or just >> I'll email so you can start working on them ahead of time and then >> to you or Dr. Dr. I can't answer >> just trying to follow proper order here. Mr. F. >> Okay. Thank you. >> All right. All right. Um, >> agenda item 411 is our agenda review for February 26th. Okay. >> Uh, along with that, just to
066uh reiterate, we do have our joint retreat on this Saturday starting at 9:00 at the Social Services Administration building. At 9:00, that's correct, right? >> Yes. >> Okay. Yeah. 9:00. U and we will be discussing uh uh uh CIP items uh which includes the office relocation uh also uh uh items where we can work together and partner uh with council on some initiatives uh here in the future. We won't we will not probably we won't discuss the budget uh in detail at the retreat. uh we didn't want that to to be the center. Yes. >> As if it was more about uh coming together collaboratively to see what we can do together as two bodies while also addressing some of our needs as well. So that'll give you time to also uh dig into the
067budget a little more yourself. >> Okay. Can we get an agenda so I can have my questions already ready? >> It's online. >> Yeah, they the uh >> the agenda. >> Yeah, it should be all ready. >> Okay. I saw the announcement. >> Thank you. >> No problem. But uh I guess we can we can get it emailed out. I thought it was Okay. >> I got I got a question. Yes, ma'am. >> Thank you, chair. Um and this I was meaning to ask this during our committee assignments. Um one of our committees have been uh not active because of you know our current office at the state. So are we >> are we able to start it because I know initially that was when we had a DEI officer and we I meant to
068say it. I'm glad you say that. So, uh, and I think I mentioned it to Miss MWain. Uh, all who's up there? No, no, that's Yeah, Miss McWain, right? Yeah. That, uh, that we will start getting that ramp back up now because she's already initiated the office of diversity, equity, and inclusion already. So, >> Okay. So, with a state level. So, >> so we are going to go hire a new >> Hold on. I don't know about that. I meant as far as I meant I meant as far as the I mean, as far as the committee meeting again, right? Yeah. But I'm not sure why. I guess that's something you all would >> together and talk about. >> That's that's why I asked the question because initially when we had those meetings, it was
069with the DEI officer. So how are we supposed to have those meetings without that DEI officer? >> My recommendation is for uh your committee to get together. I'm thinking well Dr. raising him whatever his appointee is going to be. And I think that's one of the things you all should discuss within your committee is if that should be a direction we should move into as far as >> uh hiring for that position again. I think I mean cuz this >> we really can't do nothing without >> if you look at the committee process but if you going to hire an additional position it should go through committee first anyway. >> Gotcha. And then >> and then bring to the board. >> Okay. Yeah. Then it becomes a budget item. Yeah. >> And then we're able
070to start back the corporate sponsorships because that's through athletics too. So all all of our all of our >> I think corporate sp I think that needs to be structured like uh what what what are going to be the goals you know it hasn't been active in so long. So like what are the goals of that committee? Uh do we have benchmarks? you know uh it has to be in line with contracts we already have with uh uh the unarm >> initially it was for athletics right >> right >> so is it still going to fall under athletics or the division as well >> I think it should incorporate everything you know you you may be sponsors for STEM projects for robotics teams you know >> okay thank you any other questions at All right,
071there are no other questions. This meeting is now a