001okay let's call the meeting to order at 609. um Okay so start with any changes or additions to the agenda awesome to see so many people here today Heather yeah I know okay um so no changes or additions to the agenda oh I do um one change so it doesn't really affect things um we are going to have a very short executive session for an update on two student matters so we'll get to that um okay so I'll take a motion to approve the minutes of September 6th okay motion from Sarah and a second from Colleen okay is there any discussion okay um so I'll move to a vote uh since we're all here I'm not doing a roll call all those in favor of approving the minutes of September 6 2022 please say aye
002aye all those posed um tensions okay so let's Rita nothing um and I do remember Beth did say that she couldn't come to a nice meeting yeah yeah um and I will say that I wonder if Heather's confused because one of the calendars in my calendar says 6 30. oh three calendars say six and one says 6 30. um I emailed her and Colleen's gonna text and I don't know how I subscribe to drive to cool but um Okay so is there uh any public participation or announcements how many do we have online um okay so let's get that except I think I'm gonna announce the um the flu Clinic am I taking that away from you guys yep okay so you'll announce the flu Clinic later great okay um okay we'll move on to
003the administrative report and learn about politics let's see all right I will share my screen green oh there we go okay so I wanted to start with just some fun photos of some of the highlights that we've done it again [Laughter] um so I wanted to start with some photos of some a couple the second two are from the community dinner that we had a couple weeks ago and the first the first one is a fun activity that we did as a whole school assembly where because we're on scooters and they had plungers and they was like a relay race it was a blast it was it looks like so much fun it really was I think we need to do that before and we can race together and then just a few pictures um
004some of our middle level students working with Mr Martin uh the second photo of some first graders working the Miss westenfeld and then a student taking a break in our slate Warrior area that we've really used to try to have it be positive breaks for kids you know schedule positive breaks time some kiddos just need a quick positive check-in with an adult we're really using that area to try to do that um and some highlights a little okay friend of ours I had to include that good photo that I took the other day um our kindergartners went a lot of time in the woods which has been really wonderful really really wonderful and they do this great activity beforehand where they're drawing what they want to do what they want to play their writing if
005they want to or they're they're drawing it's beautiful lots of play for all of our students which has been amazing uh there are all staff every adult in the building is building relationships with students which is the most important thing classrooms are creating their classroom expectations as well as leadership roles for those that were at the Su board meeting Anna Brooks really touched on that in a wonderful way and how at least in first grade here that they're really establishing those leadership roles our students are leading all the all School assemblies we have a group of them that every single Friday they're leading it and it's amazing same group of students they're also working on they do it every day just virtually on Fridays we have them all here in person and it's just like
006it's a fun time to be had by all it's wonderful and then I on Thursdays it has been fun the last couple weeks only and I have done it um I go over the intercom with a theme song to like a show last week was the Gilmore Girls the week before was the office and so I'll put I'll put on the song over the intercom and it'll have to be like the fifth caller or you know whatever it is they're calling Heidi so whoever the fifth caller is that that gets it right Flynn's a little tiny gift card like it's just something fun for people all to have some fun it's been good is this before school starts or after the kids leave you should educate our kids oh yes the first the first couple
007have been good they've been good that's awesome but next we have an eighth grader um had his own report that he created on her on the school which is really wonderful so his first slide is that it was Heartland Elementary School was built in 1969 and the first extension was built in 1988 and I think there was a following extension in the early 90s trying to think of the stuff that's written out here there's something something in the 90s too but yeah he goes into what each of the middle level teachers are working on right now so Mr Martin is a science teacher and so in seventh grade he's teaching about water displacement and in eighth grade he's teaching about the density of powders and the steps for labs and the kids are doing amazing
008Hands-On work when I walk in there it's it's incredible I'm hearing amazing things about Miss Fusco is our social studies teacher so in seventh grade they're learning about the five geography themes location Place human environment interaction movement and religion and eighth grade is learning about U.S history starting with learning about the geography of North America Miss Abbott is working on character traits for both 7th and eighth grade and Mr Butts who is also here is working in seventh grade around for creation for proportional relationships and an eighth grade about scientific notation and exponents and our student Cameron would come an eighth grader who wrote this and there's our middle level team that's awesome yeah nice job I know right yeah um as far as I know and that actually might have gone up a couple
009more okay I think that changes of today so yeah we're yep three anymore but Christine let's see what you say at the super advisory meeting that there were zero cases you know we had some at Windsor which I recorded um and and that didn't go anywhere anywhere so that was good news yeah cases and it didn't create a huge outbreak so yeah that's good well fingers crossed that happens here as well yes um has any has Annette by any chance contacted the state to see if they could do a vaccination clinic in the school like they've done before don't worry sorry we will answer all those things I'm so excited sorry uh upcoming events on Thursday there is the Su visioning work that is here at Heartland from 5 30. dinner is let me get
010this right Christine dinner is 5 30 to 6 and we work from 6 to 7 30. yep okay there is an early release this coming Friday and no school on Monday and on the 19th we are doing a walk to school day and we'll put some more information about that out we've got a good little flyer Elena's created we'll put in the Wildcat weekly this coming Friday and Christine I'm wondering Beth Or Christine Beth do you want to do your report first before Christine or do you want to do yours Christine and then Beth she has some slides I am flexible okay Beth do you want to go now and then I can Circle back and have Christine finish hers I mean if that's okay yeah it's approaching my bedtime so you know I get
011it all right here we go Beth you just tell me when to switch slides okay can you hear me okay okay so the sixth grade um is embracing project-based learning and as we had done at the last last end of last year so this year we um started off with a roller coaster unit where kids could talk about kinetic and potential energy and do some writing um in front of you you see the standards that we're we addressed in the project which finished today their fourth and fifth grade standards but we thought that that was an appropriate uh beginning of school sort of activity to see where everybody was Landing so um next slide so this has got some Clicks in it you have to things are going to appear so we talked about roller
012coaster history we did some reading some looking for Clues roller coasters in motion which We re-uh examined the science aspect of motion and then the last thing is uh we just completed an engineering design lab where students worked in teams of three and they had um constraints on how they could build the materials that they were using to create these roller coasters um and so the next slide it's just had um this is the the categories that we're using for the awards which are going to be presented tomorrow um and there we're going to add some categories to this as well like most tape used because that was clearly um and height yeah and then they were all so mad because a lot of them fell over during the weekend and they thought someone had
013sabotaged their um their projects and were like no gravity gravity anyway so um these were just some of the things it was just a really fun project it got everybody working together um we adjusted our schedule so that we did our core content in the morning and we split the time and then we came together as a whole grade in the afternoon and McKenna and I um had agendas in both classes and then we put them together and they collaborated and they um they went through a whole design process to figure out the plan and then how to use their materials and then they tested and perfected um yeah so there I think there's a little bit more there's some pictures here we go so this is part of what the construction process looked like
014um in both rooms and you can see like the one on the the top right they had their theme was the forest so they went out and got Evergreens from from the woods and we're decorating it um the goal was to have the marble run for 10 seconds which proved to be a lot harder than they thought it was going to be um but you can see that you know for the most part the kids worked really well together it was really interesting to see who could handle an activity like that that's unstructured and who you know was sort of lost in that and it helped us see how kids learn as well so um there's just a few more slides of pictures there's some more this is the construction phase in both rooms so
015we opened up the doors and the kids were going between classrooms and it was a bit of um of productive chaos I guess we're gonna call it productive chaos there's a I think there are two more slides I think oh there we go more Construction um and now today was the the race and so these are some pictures of the the races and so the kids had to present talk about their theme and figure out what the their their design process was and um I think that there's just a little bit more after this yep and uh yeah I mean it was a really cool chaotic um energetic project and uh the prizes are going to be awarded tomorrow it was interesting the top left pitcher um the groups we put together were very diverse
016so we we broke up you know kids that were always going to hang together and it was really cool to see how they embraced it and helped each other out and shared supplies um you know and it was it was good it was a really good thing so there might be one more I'm not sure I think that might be it that's it yep that's it okay but anyway so that's um and we're starting our next I guess you could call it IDL but it's really like a project-based learning that incorporates everything that we're doing and now we're gonna start uh a cooking unit which McKenna has already started working on a literature piece with that we're going to build a cookbook um with our grade of stories from their family and think about how
017they write and there's going to be math involved in the recipes and um so yeah and that's it that's what it's called thank you can share that is it's really exciting thank you this is really fun yeah and to see the kids want to see the science yeah very cool tell the kids that the board really liked their builds I will they're all gone now they've all been they are they have been disassembled thank you all right well thank you I'm going to sign off thank you bye oh how do I follow that yeah I know that was really hard but um it is one of the things we're really working on perspective in that um that's been a work in progress like collaboration between those content teachers and she said I don't know if
018this is ideal she's combining content in a project that that's interesting work so that's fantastic so um big thank you Beth um so my report is not that long I I sent you the Su report to review before the meal pull a couple of slides from it to highlight um and and if and there are a few things just specific to Heartland I know you all know this but I wanted to be sure to State um in a in a public board meeting that um there have been several cases a lot that have been settled and we've been instructed by Dan French to pay requests or tuition to Independent religious schools that the education quality standards these schools must be treated the same as requests for tuition payment to secular Independent Schools that meet educational
019quality standards so that I know we knew this but I wanted to say it out loud um to everyone and and Heartland will be impacted it impacts every school in Vermont that tuitions students to high school um here is the the flu um Clinic uh flyer it's gonna go out on Friday I know it's hard to see sorry the media time everybody program it in it's 10 24 from 3 30 to 6. it's also for staff I believe uh for staff and students right during the day 1 30 to 3 30. flu and covet the hope uh for at least from what it's definitely covered there's the struggle right now with just getting supply for a flu vaccine okay so it's as long as they get the supply for it yes it will happen but
020it's the boosters it's the it's it's um and it'll be here uh they'll be one in one okay 23rd so we're trying to get them in each in each location yeah yeah and it's okay to bring kids who are not hes current AHS students yeah they're going to do unlike last year so last year we went in the gym this year it's going to be rescuing so they're just going to have the trailer our get thought right now is to do it in that side parking lot back there have all the cars move and just have that trailer sitting there for the day okay if the stock did it yep it's a huge thank you to our nurses yes for doing this a huge thank you yeah this is going to be really good yeah
021and uh do we have a plan to put it on the list serve or I can ask I'll ask Linda to put it on the list yeah yeah the one we had last year was fantastic yeah it was really great and I I really like like I I did my covet vaccine in the rescuing vehicle and it was great yeah they're just so well run so do you know if they take insurance or if it's something that's provided you don't need anything show up yep [Laughter] yeah um just Lindsay mentioned a little of this this is our first um uh our first four sessions with Mike Nicholson from um he was from Patel he did our strategic plan with us and our portrait he's coming on Thursday he's going to be working with a group
022of parents we're calling that the parent advisory Council for an hour uh 4 30 to 5 30 on Thursday afternoon some of those parents may be joining us for the community meeting after we have I think I have roughly 10 parents who've committed and then we we're at around 30. people that have signed up for the community meeting which is encouraging um on Friday the early release day we have um I think 13 or 14 I have lost count students coming to work with Mike and have lunch together from across the Su rates six through ten and targeting kids that are Middle High and are going to be here for the next couple of years and then they are going to join the staff from 1 15 to 3 15. and it is Staff choice
023to join this session so we don't have a ton of of Staff but um we have some and we're excited about that and it will grow there are as you know we have differentiated professional development this year and there are some required trainings that staff have to take if they haven't taken them before they get to make a choice so hopefully on his next round in December we'll have some more stuff joining us but we're very excited to get this um work with Mike started it's really about student self-determined learning student voice and choice student engagement so that's what we're about um and just quickly just so everybody knows we did hire the Su board approved the hire of our coordinator of diversity equity and inclusion his name is Ethan Lawrence he's local actually he's
024from Hartford he lives in Windsor he's currently the chair of the Jedi Committee in Windsor and he'll be part-time this year as he is under contract in the school he's a special education but teacher buddy holds a master in a master's degree in um so he has a really good lens to do and Mary Gannon will be will Mentor him it is it's a new position they've got a job description but it will I'm sure more as the year goes along and Katie and Sergio are taking the lead as administrators um to work with him and be the conduit to the administrative team and share information and then that leads right into Katie's update so I heard you wanted information yes I came with one of the things that I I don't think we have
025done since I've been here is split over time everything by building or by District so I apologize for that it was just something we don't extrapolate naturally and can't go back to do so that's the numbers um and I was actually really surprised when I pulled the historical data from 2018 up to now to look at how our students identified on IEPs has grown um and I anecdotally can say that as we're building our mtss system we're actually seeing students slowly coming off of IEPs because there's more and that will get into f173 a little bit um but we're all we are also seeing a lot of students come in from early Ed already getting Services as well as many people who move in um disproportionately also have IEPs and we're starting to track that
026better this year with our case manager model which is also coming later in this so um that's just anecdotal I wish I had like clear-cut answers but I don't um and it is a trend for the state or we're not making our own AGS is actually fluctuated between about 65 to 72 students between 2019 and now um we've seen um oh and I didn't have time to look at is that population is that Pre-K 12 as well no uh no that's case that's Katie K-8 so Jesse Elementary School what has fluctuated uh the Heartland School District totally right complete has 95 students I couldn't historically go back and pull that out I actually had from when I started here in 2019 numbers that I had that's why I could do that for Heartland the building
027itself but as far as the district goes in addition to the 72 odd students in progress here in the elementary school we also have the balance of those students at either an alternative placement or high school-based because as you know you're still responsible for those students who are high school placed although that number seems to be also dropping across the scene so yes any questions on math enough was there did you do a breakdown uh by gender as well uh not for the Su um I can well I will off the top of my head less than a third of the students are ident are um girls and the other 66 somewhere around there it's disproportionately amount so I can tell you that I mean yeah we've seen that before but that's pretty those are
028starting and I'm sitting there I'm thinking of what my numbers were before um no it's not surprising and it's a state it is actually a national Trend never went a big white trend um the under identification or the over identification depends on how you how you look so but I guess that that's an easy one I can focus index like um okay I gotta look at this because I can't see that up there um so some of the trends uh Pre-K is definitely increasing um which is great we've increased our own Pre-K within RSU but we're also seeing an increase of students coming in from birth through three into Pre-K who are already identified very few kids are actually getting exited as they come in um and what we're seeing is students with more intensive
029needs students who are much earlier identified as being on the Spectrum or having some more complex medical needs and that's just that's su-wide I put here when I first started in 2018 we started with 22 pre-kers identified on IEPs right now we're already at 32. so that just and that's sui in terms of students identified on IEPs so that that is and their students that require more than speech it used to be lots of those kids used to be just and they still are quite disproportionately speech those s's and P's and L's and R's get everybody um but which is that's developmentally appropriate and we do a lot of early intervention on that um but this is far beyond just about an increase in speech so that impacts later as they come to kindergarten and
030first grade and we have to catch those kids in school um we do have a decrease and I know the Su board meetings you've heard this over time at some point I'm going to get to a graph in FY 21 we had 21 students in the extraordinary cost level and for that that's students over the 60 000 Mark now it's 65 000 that we spend that there are some students that also go to outside placements who don't hit that Mark but I knew I had that solid number most of our out of District placements because of transportation and tuition roughly end up in the mid 80s some go far above to 160 to 190. um because of tuition costs and transportation so that and we have to track those every year for the state so
031those were easy numbers to go back and pull historically we for in fy21 we had a total of just 32 kiddos out in different places that the Su sent last year we had 12 students in extraordinary class placements which is significantly different than FY 21. um which if you remember those of you in the Su board affected our reimbursements because if they don't leave and cost us a ton of money we might not get that meant a lot of that back the night version so there's some of that give and take but what we have done is built um the capacity for a couple of programs um and I can talk about that in a minute So currently right now we're about at 11. um we have some kids who are transitioning from on a
032district placements back into our schools that has been that we have worked very hard after covid I think sort of shut down any transitions from coming from any of our collaborative programs back into school we have chopped my head I think we've had at least five do that su-wide so I'm really glad and doing well which leads a little bit to our increase in people so at Heartland when I first came on we were down one special educator and then we found one it was back and forth had to go back to my notes but we've consistently had five for the past three years um the we did some of that by not hiring a lot of support staff back as we started that three to one model um we have found this year we've
033increased our number of support staff and I was curious as I was doing this tonight and said how many of those are one-to-ones because for a little bit we had dipped on one-to-ones we're now back up um and that directly correlates to the student need it's not something we do easily um in terms of because we want to Foster dependence with children we want to look at what are all the natural supports but because of defining by student needs we have seven equivalent of ftes and I put it as ft because several of those positions are split 50 50. so people get a chance to do other things um and as you know support staff and Staffing in general is somewhat that's the snapshot right now today of who we have um it could go
034to 15 to 16 and it's we Heartland stayed pretty steady last year and this year we're not going to also stay any questions about that yeah thank you I have a question about the Pre-K are is there more testing happening in our pre-case system um I think we've done a better job or I don't know because I know we've talked about it before that sometimes it's frustrating because you don't have you don't know who's coming we are partner programs have a better sense of how to do our referrals I think that has been by and I mean not just by us saying hey we're here but Statewide what's our early mtss system or early multi-tier system to support what's the child find process for Early Childhood who you contact plus as we're out in the
035field we're trying to support individuals and teachers who say hey we might want to look at this kiddo and then we say let's go through the processor let's get that ball rolling um so it's twofold yeah I'm on the community health maybe I think it's called through Mount of Scotty and Courtney McKay is um running a program where she is meeting with parents um consistently throughout the um birth to I think she said through almost two years old and so we have a great partnership with Donna Scotty and and they share information as well for you know if there are flags important you might direct the parent into um a place where the support sir made available which I think helps as well yeah it really is yeah yeah yeah as as like as I'm
036thinking about those three and four-year-olds you know their entire lives almost took them during covet and so I'm wondering how much of what we're seeing as a result of you know a lack of being exposed to to people outside the family and the lack of opportunities to practice speaking and social skills and that is did you have any sense of that covet's impact on that you know it's interesting the students that are we're seeing I might not make that a leap because of the what they're being identified with yeah interesting um we're definitely seeing much better screening tools early on 18 months and up the first student for children on the Spectrum for example that has seen in it and it's partly because some of our Community Resources as well the speech language piece though
037I would wonder talking to my slps on the social language piece versus is it just straight or tick anymore yeah because that would be something that would be impacted by sort of that social communication and family and what was going on during covet um behaviorally um we every once in a while like our school psychologists will be pulled in to do some behavioral observations and social emotional I've we have not seen an uptick in those um on how do other people you know joke about kids or how to get along with other humans we haven't seen that we usually get a couple a year we do have many students now that are just coming back to pre-k or or are in kindergarten that haven't had experiences that's something we started to ask on our kindergarten
038screening and one of the not a deciding factor but can be a factor in determining whether TK might be appropriate yeah in order to try to fill that Gap so that and those are unidentified students so that's a that's a good question because it's it's really hard for us right now to determine what's a disability for a specific learning disability because these little ones didn't get the foundational education and even our K wants um to the extent that we would use those same tools five years ago for modalities and opportunities okay act 173 um as you've probably heard nazim of what that looks like we there's I'm actually Christine found it the other day and sent it to me this link which when you get the slides I don't know if I could live they
039don't know if it's live or fix it okay um it's a one-page synopsis that accept 173 which has got to be the best document I've seen yet um what it looks like in action for us is the staff wants to say it's just one big pot of money right now Katie so it doesn't matter and that's kind of what we're doing in the sense of student and we have been moving this way anyway students are students and everybody should be working with students as long as IEP services are met our special education staff can work with other students our interventionists can also work with special education students and be service providers that's some part of the rule changes that tied into um into special education but we're really trying to look at our multi-tiered systems
040of support in a way that it doesn't matter where you're paid from we're now changed from regular to special at para we now will say you are locally funded or Su funded um and so that way it's just about how you're paid not who you work with um and that's part of this whole idea of um having the most qualified individuals because sometimes that means that are Beth's still here but you have a math interventionist who may know more much more math than a general special educator because that's what they do is math intervention and that's one of my best examples because then that person can be that instructor for the special education student even and then the special education teacher can be the specialist for the reading groups because that's their job and they
041can also have regular students who are not identified so um it's taken it takes a little bit between understanding our funding and how it now affects our mtss system so the we anticipate and these are the harder conversations that we've had to sit at meetings where you identify the student in special education and they have a disability it does impact their education but do they need specialized instruction that's not available to everybody else that's the awesome conversation we're having now on the need part the third decision maker because if everything's available to everyone for the most part the Deeds for specialized instruction might not need to happen so therefore they don't need to be on an IEP to get everything that's not across the board that's there are students that need things that are far
042beyond that but if we have math interventionists reading intervention special Educators with the extra reading and math instruction teachers doing doubles and triple doses sometimes I mean all of these pieces win time all of it then we address those needs early often and can have students be more successful yeah it's a it's a real Gap that bothers me all the time and I think we experienced it as parents where a kid is special needs but is meeting all of the parade level marks that they're supposed to be but they still need help right dyslexia and that's the piece where as we have introduced interventionists in the districts that I mean Heartland you've had several really stable ones for years that makes a huge difference and now that we some of you remember it used to
043be you had to have half of your group had to be special ed and half could be not and it had to be 51 I'm really not sure how we did that with children if you think about that map um but uh um that's gone all of that so unless you are Grant funded through the idea B Grant that has to be solely special education which we've managed to keep in a way that we don't have to worry about it um for pre-k that's the other because that's very different than special in pre-k so it's very exciting it is and staff is get it where we we're doing pretty well with it it's just a very very different conversations and very different for those of us who went through school with special education starting parents
044who went through school as receiving special education services or seeing things and our current parents that if you're not in special education it's scary will you get the help so we have to do a really good job on it being very clear about our student support plans or plans or our IEPs on where that fits in because it doesn't look like even three four years ago it's buried it's pretty exciting it's way better it is better working better yes um so this ties into I was trying to find pictures so I apologize I am not Brittany with powers anything with slides um I know my limitations um there was a question about what's going on with this case manager versus surface for Friday thing so you might notice that for years special Educators were a
045little bit frenetic puzzled fried any of those with I get to teach but I also have to case manage and I have to chase down parents and I have to finish this IEP in the states after us which we are being monitored so so was everybody else in the state by the way the whole State's actually being monitored by the feds um and they all went to go to what went to go to school to actually work with small people and they're tall people and children can actually teach so a couple at least one other District within the Southeast region and other states have moved to this model where he split out as much of the paperwork from the teaching so the way and it is a work in progress we every two months or
046so now we are circling back to it working out the Kinks um we have three dedicated case managers um they have about 80 kids on their caseload which don't freak out since they're not teaching them that's not that's considered manageable um those people on this side the case managers set up the meetings paperwork compliance communication with all team members I talked about their conductors they're the ones that are off to the wings they facilitate meetings Yes actually that's the conductor or she's up front yard but I'm going for the conductor um it was the cutest one I could find um but they they're going to make sure that the stuff is done that we have to do I mean and when I you sudden you've seen the stuff that we're required to do for compliance
047and it does suck the joy out of our drops just put it that way we were fortunate we had three people in-house who said I'd like to do paperwork which I know was amazing yes um we appreciate them and we meet weekly to problem solve um and as I said we've got two bumps but what it has done on the service provider like our speech pathologists or OTS or pts our special education teachers because we had to start trying to call them something different still have to do Medicaid paperwork sorry no one's getting away from that but um they're teaching they're collaborating with teachers they still talk to parents but they're more involved in the day-to-day business of working with students so that they didn't need to have this large chunk of time to also
048case manage or I will put a nod to every special educator out there who works pretty long after school hours to finish IEPs and and evaluations and everything else um so that's where we've broken that out it has increased our special education Educators by about one and a half roughly but there's also some indicators of how we've built a couple of In-House programs or in-house classrooms technically in that programs in those classrooms to meet the needs of some students as well so um the other increasing and I talked about this before the Su are School psychologists also being able to have more time to provide services versus just do evaluations that's something we've we also built into this um I forgot to put that up there so that's we're hoping we're going to kick data
049this year we are looking and that's part of the communication um the this dovetailed beautifully with the state of Vermont's now required form a parent input at IEP meetings we already were doing lots of parenting but we're really good Su that night we welcome the information parents communicating back and forth the state has implemented a form that will go home with IEPs that go home with a kind of a 10-day please look at this so parents can give written feedback back and that that is implemented or is included in the IEP or we call let's say let's have a meeting to address these further concerns um it's a way that we also will have a another form you'll notice on my emails I now have all the parental rights we're putting that in there as
050well as the hopefully five monthly newsletter I haven't quite got a second one but yet it's coming um that we can get parent feedback on how this is working and so far um we I think it's it's going well and it does require people to just take a little bit of a different lens but we rolled it out teachers know parents know questions on that really exciting thank you thank you for coming thank you that's really helpful get an overview of again and I think we're going to let her go home yeah yeah that's why Christian babies sit here yeah no that was just we I mean we haven't like normally done this I think because of copen um but the last time that we did it I think we all freaked out about special
051land when we had a different person come in and we all walked away with a very um we were all in knots at the end of that meeting and this just feels really good so I appreciate everything you're doing like what's happening looks really good it looks like it's going in a positive direction and I'm excited can I ask one question um hopefully this won't put anybody nuts um do we do we have a good sense of the budgetary implications of act 173 right here I remember the last thing I heard was we were sort of like 163. okay 163. that was our number that is less which in comparison to other districts 163 000. oh oh okay no no no it's 163 000 less right this year which is considerably less I thought it
052was going to be more and actually Larry did ask me the other day when are we going to find out when do we usually find out I'm like well we've only found out once which was last year so I don't anticipate in October that's when we found out last year yeah how much it will be towards next year I do know um as we head into budget season and I have been working on my budget in between everything um between staff increases with the increase of students um keeping students in-house which is um and well it's far less expensive than than putting students elsewhere in many ways social emotionally as well as cost-wise and whatever the impact math they're doing to for what we will get for next year based on our peer approval costs
053that it's a bit of I don't know I think we'll be okay for this year for what we've put out there I do see this at this point this year compared to last year where we are as our spending and what we've already encumbered um more than we were last year so a big chunk of it is the negotiated salary increase for support staff which is considerable which that we all support we all right yeah absolutely took that but that is a big chunk of the increase yeah that and the other big one to the preview is we didn't get the three hcrs clinicians which came at a significantly reduced rate but we do have three clinicians they just cost more money they just cost more money um so we're I mean there are some
054factors that we can directly relate um too but it'll be hopefully we don't take as much as a hit I do know other districts that had much more of a deficit coming in and they were ripping support staff and things along those lines so but we'll keep you posted sorry we're all learning about it yeah right it's brand new and I know there was a lot of uncertainty some of the projections were much worse than that so yeah yeah I was pleasantly surprised when I got the numbers which would mean it's not like it's a small number but I was pleasantly surprised with it right so that's something we can probably absorb because we didn't know that when we went to budget last year it seems like we should talk to the state too because
055if we're bringing kids in-house which is better for social emotional but then we're not hitting the extraordinary costs like we're saving the state money maybe we should ask them to recognize some of that and we're trying to look for some undergrant options and we're streamlining using our grant funds as well as much as we can whether other things we can tap into from all the way from staff retention mentoring to student supports and instructions so I know those are pieces that also tie into this right thank you Katie I really appreciated that I'm glad I didn't believe anybody no I'm sure I'll do that as some other help yeah that's okay Okay so that was the administration report plus special ed up here okay um so I see we have hey how are you I'm
056just fine I'm gonna mute myself and listen awesome welcome back we missed you okay okay um so I would like to move uh items for discussion I assume we have um Amy here for the music program yes you're not here for your children and then uh and then Michael you're here for um report update or you're just here I'm just here okay Michael is in training to be an administrator nice Okay okay then I don't have to move that one up but I am going to move the music was so that you can also call it a night okay so why don't we push Jamie up to now and okay you can go for it all right uh so I'm just back to continue the work um just last year we started off about uh
057moving more towards an equitable performing arts program in our building and so we you supported uh taking what would be like the first step because the overall goal essentially was to have it so that we've had instrument options instruction available for all kids in grades four through eight um whether and eliminating the cost and the space at home to practice which would be what would make it an actual Equitable program so we now have the FTE in two spaces which that first step towards doing it and so our next step to move forward would be to start to support them for whatever reason or even having it so that they had access to a space to play their instrument at school because they couldn't bring their instrument home for the plethora of reasons I think
058as well so um I brought some pretty extreme numbers to you last year and that was overwhelming and I'm like but that's not what you do first so you know where to go from here we have a lot of instruments and I recently reached out to Hopkins Center and they're getting rid of a bunch and I was late in the game to sign up but not as late as many others so I put our name on six or seven instruments that they're going to donate but they all need to repair so now I'm in this situation where this year I happily have instruments in the hands of a lot more students that we wouldn't have otherwise been able to plan instruments by this is it lots of garage sales this summer and do various things
059to just get them and I I mean I also want to throw up what the steps are for a system of handing over an instrument to a student with just a hope and a prayer that I get it back so there's that piece too which I'm not sure what we're supposed to do this year I just went with it and I was like here take this trumpet you know yeah so so there's a lot of things to discuss or for me to figure out and come back at it another time but I think our my first most probably most important concern for next year is the fact that I probably have upwards of 20 to 25 instruments um that just don't work or are on their way out of working because we just don't have
060the money to fix them my budget is 500 a year I repaired a saxophone and now half of that budget is gone and I have a student who's just got this theme in his eye to play with trombone but I don't have one for him but it's on the list and I'm trying really hard to make trying really hard to get instruments to all the kids that have come forward and my paperwork for them to sign up is like this is Alice music and their program please don't buy them from Walmart and if you if this seems like too much for you please let me know so that I can see what we have in our library of instruments to loan out to you and so with that and I've gotten you know close to
06110 kids that I've sort of figured something out for them but so once upon a time we had a separate line item in the budget for Instrument Repair so I'm just sort of lobbying to get back to either getting a bunch of the ones that we have prepared so that they can go to students or be used by students and have something to keep them because the longer they sit and they don't get fixed and they don't get used the more money it's going to cost or they might even be a clarinet that I had an estimate for two years ago at 250 might now be determined as junk because that 250 repair that never gonna happen just sort of everything it's contagious the problems in the issues are contagious but they've actually stopped working
062or the repair costs becomes so much that it's greater than what the value of the instrument is to get it repaired so what would be the sort of cost benefit comparison of just renting instruments for those kids yeah that had an extensive conversation with our representative um it's it's about the same buying a bunch of used instruments is not um going to save you a ton of money in the long run as far as you know instead of writing what we just have we have them and they work for you know like so using what you have is probably the first piece but um renting you know or be continuing to get once like I got a trump in the works great for 20 bucks like that's like nothing because I was like please I'm
063a teacher so it was just sort of like one of those types of situations so what we have is just we've got quite a few that that would be the cheapest way to get something going and then the rent the renting is what I had showed shown you the estimate for that I got from for everyone that was forever it was like ten thousand dollars later yeah what about just like how many kids do you think there are each year who whose families can't afford to to rent the insurance themselves um it's a tricky question there's we probably have you know if we assume the average class like grade level is 30 kids probably have three or four kids per year that don't play an instrument because they really can't afford it and the parents
064won't say something and the student doesn't say something so there's probably three or four I want to hear that end up not playing and then there's then there's probably two or three where the students says something to me or the parent says something and I figure out what I need to think about that here to put five or six kids a year for whom there's a financial concern it sounds yeah and sometimes it just depends on the instrument that so that's uh some of them I think it'll be more expensive or the other one is more expensive or they've got consumables that are associated with the instrument so it's not just paying the rental it's other prices as well but if it's three or four per grade level four through eight that's like 20 kids
065yeah and then we talked about last time it's like we don't just have eighth grade students it's the do they then stop playing an instrument as soon as they got into high school right and it's not like we have one sending high school so I can also if that is an interest I can reach out to all of our area band directors and ask them what they do for students who are on some kind of scholarship program and do they have a lending library that we're not just sending a freshman who played trombone for five years and loves it and then yeah the kids together too playing together in the classroom you're able to teach them music they can all play together and they have that sense of success and togetherness Level Playing Fields and
066at first I was concerned about the student has like the old case that they opened it up you know and then everyone else is like really shiny because they got the rental one I was worried about that but the kids are so great oh that's so cool you just like all theirs look the same and that's not cool and then so yeah so that seems like it's going on issue some schools handle it I don't think I'm going to let him be like there's the less popular instruments whether it's because the size of them or they're just less popular for whatever reason and these so bands are hurting to have kids play those instruments and so those are the ones that they buy and read and they say you know like if you you know
067there's a thing on their application and then that's the only instrument because then you get to like this year my beginners I have 10 trumpets benefits and two trombones that's my goal we have the clarinet the clarinet band the clarinet was clarinet right so when you run into the they fill out the thing they about people want to borrow instruments but they all want to play food that year right so there's Naz to what you've there's just a lot to sort through like fundraiser thing but we as a like a community can and help with the cost is that all it is can you do a concert with a marching band down the road yep everybody watching please empty case I mean I know that yeah there's a lot of people in Heartland who are
068very Musical and would love to support music program like is this something we can get out into the community like via Lister via like we're having you know like on Saturday we're having a marching band literally like March down the road like bring bring your money yeah I mean support is definitely something of not lacking in this community when it comes to so performing arts for sure I feel I feel percent and then forget their instrumental so conversation came up with a fundraiser when I had a flute player forget theirs and they went through all three flutes they're like none of these were like sorry I just didn't mess you can and so they wanted to do some kind of fundraiser and we talked about um doing a uh practice-a-thon so or and then it
069turned into a drummathon where you get sponsored the students get sponsored to play their instruments for a certain amount of time and we all get together and the all plan was like absolutely so awful unless unless we do it in a that's where I was like well we could all just do a big drum circle and that might be up a lot less you know you know but get sponsored per you know minutes that they play and and have need to be repaired and that's that's why I would it would be great if we just had some kind of jump start and then to get a good deal of them repaired so that I can then spend the 500 I have a year on things like the consumables the spare reads that I have there
070or new music for them to play or um more major instruments because our area we're playing Carol of the Bells and we don't really have them remember that you know it's like silly things like that that if we had a consistent repair budget and a jump start to get those that are just collecting us right now what would that be estimate number wise I could send them all into Ella's music and get an exact number I could tell you that the ones that I'm getting that um the ones that I'm getting from the Hopkins Center next week to repair the six of them that are there is going to close and cost between fifteen hundred to two thousand dollars so like five to six thousand dollars like as a start yeah to get and then
071the repair and maintenance of them overall would be significantly less annually to just so it's a built-in repair budget that stays consistent or right and which I think is a good place to start and then where we're lacking that's where we look into rentals and I reach out to the high schools and say what can you do for our kids that we're getting instruments in their hands now that new people with them and then what do we do um in terms of sending I have no idea is it like Chromebooks where they have to sign a thing that says there's you know because yeah like obviously financially with the school somebody's kind of hold on we do and for Chromebooks often we um we we make the child do some community service to pay off
072the debt because oftentimes parents can't afford to if it's a it's a repair that they've um I think that we're hearing like just in my opinion I think that repairing like you're going through so much to try to figure out like and you just don't have a fresh plate to start with they're just kind of yeah you just need the time to have a fresh start in order to figure everything out awesome yeah it's not a ton of money to be honest with you for what she's trying to do yeah yeah no I agree so Junior are you asking what's the them now like I know I can't I couldn't give that to you right now I would tell you what the amount I can send all of our instruments to Dallas Music Company and
073get a better idea of what we have and and have the Hopkins Center got estimates on all of them all of them or well that was great yeah so they can tell you what you were getting or something and also like what they consider like leads repair and what I consider yeah that's right absolutely what do you think of Maintenance amount get over this hump of this passion well because then we'll be maintaining like the current lending library which is interesting mix of this but I mean if you have just getting them professionally cleaned and maintained like that's the thing is when you're renting them from Alice they'll do that for free at first year um so you know if we have 40 instruments on hand you could probably assume about a hundred dollars per
074instrument every year even when they're not they don't they're not appropriate money then and then you run into the the estimate that I gave about um that's what I gave for rentals did not include the fact that the clarinet players go through a box of wreaths you know every yeah and and the trumpet players go through develop oil like so did they give like a discount if you like give them like the water discount or no you want some if you they said that they'll do it tax-free the best you know it would bring it would cost us less than it would cost but um I think if you want to pull together some numbers um and give them to Lindsay to put into the budget and we'll just see how it all comes out
075um and I mean that they give us some options like right that's what I wanted to yeah my feelers out for where we're at for before I got anything yeah great because also sending them all in means that none of them are available to any of the students for a chunk of time so be good if I could just do that over the holiday break or like Adventure of the time where without right and I don't know they come here can they give you like a gross estimate repair guy yeah okay it's a pickup guy yeah so have you ever thought about like sending out a putter to the parents saying you know your child's doing this would you be able to afford x amount of dollars for this because so far I haven't heard
076you know and they really see where their money's going yeah you were just talking about that we had a PTO meeting just before this and one of the things you were talking about there which I think applies here is oftentimes people if you say a box of breeds is like how much do our clarinet what yeah 20 bucks okay you want to buy a box of reads 20 bucks is going to get that for you you know so it's like a visual four person donating like 20 I can actually see what that twenty dollars is going to buy so it's a visual for people that might entice them a little bit more instead of just ice right yeah when someone can see like oh this 20 is actually gonna buy a box of reeds for
077a kid then it might entice people to donate more yeah the other thing I wonder is putting something on the list serve and asking people you know do you happen to have you know if your kid played and it's no longer playing like do you have an instrument around which I did that last year I haven't been a Lister I just personally contacted all of my former students yeah and I got some some good ones that yeah we're just sitting there and they were happy to hand them over but I wanted to see if we were going the direction of renting before repairing what we've got and going for dinner Melissa might makes that because I know we did when Judson at some point decided he wanted to try saxophones and we put somebody who
078wants to fix everybody and we got like three people wrote back the problem was they all need to use paired right to the tune of more more than anyone was going to pay for a saxophone so you know I that's the danger but there are I think there are instruments out there because well there's a lot of schools that their lending library tends to be low grass in percussion because there's not a lot of kids who do Bluegrass in the mid-level but also um the question doesn't have the classes easier to maintain right they age well I wonder I mean I guess in the short term I think blister a list serve looking for the trombone um [Laughter] yeah so I kind of Wonder like instead of hitting people up for all of the potentially
079junk instruments that exist in the town of Heartland like maybe just trying individual ones as we I don't know but so thinking to ask you to answer your question about like big picture and toss this out to the board I I guess part of me wants to see the program grow like if we can prepare the instruments that we have and like start to grow it that way and then if we really are successful and get more kids and then start looking at the rental like kind of as a phased approach I don't know how you react uh that was how that was what I was thinking yeah the rental agreements or yeah and some of those low graphs are expensive well and some of them they don't even rent they only sell ing if
080that's the direction um that money's not in the budget this year for Jamie to get those repairs um but I'm guessing there might be some Supply money in the budget that isn't unspent that we might be able to um just allow her to do that so that the kids have instruments that's what I was wondering I was a bad amount of money that's what we're going to do in the long run it might make sense to try to do repair some of those this year so yeah we're thinking big picture we're just going to ensure that she has like her own second last time so that the students actually have like specific like this is your main thing it's another class and you're kind of missing that with us yeah I think that would help
081the whole format grow as the students actually I know there's a set time but that's the instrument lesson she's got set fan time in her schedule but not you should have to have set lesson time for every group of students that's where that's where it gets tricky yes and then go back to class and the the band time like this year what what the things that'll get kids into the program is getting the actual Insurance in their hands and they are so excited when they open the case start and the thing that gets them to stay in the program is them having the success of playing it and they don't have the success in learning it when they only have the opportunity to play those instruments once a week school and then they go home
082and they have a whole week that passes and they forget everything and they don't have the supports at home to play their instrument for all lots of valid reasons some just because yeah but many many that have super valid reasons and then they come back and then it's frustrating because they don't remember or anything that they did before and then it's like you're doing it all and you can only practice and have it feel exciting so that's that's the thing too is having more time in the school day the difference which this year we went to twice a week band but the lessons are once a week so once they're well developed in their skills they get to play their instruments three times a week in school which has helped quite a bit for a
083lot of them but the beginners I still see 20 minutes really 15 minutes once a week that's the year that it's that it's hard so one of the I remember is so eye-opening for me when we sort of you know presented that we wanted to do this and you said you know well actually right let's talk about yeah you know what the real issues are and what you know and I just I thought that was so eye-opening we talked a lot about you know starting younger and building habits of practice younger and has their you know within ukuleles and the reporters and some how is that it's not building habits of practice as much as it is just introducing them to because they're not taking the instruments home so there's no there's no habits or
084practice that way that it's just that idea of small group instrumental instruction where they get that I that feel of reading music playing an instrument and by the time they get to fourth grade they know if they're interested in doing that some of them because of what they did leading up to it they're going to be so excited after playing recorder to finally get a saxophone in their hands some of them are so ready to be done with all of the small group instrumental instructions so it that's more of what that service I don't think it's going to be there but that is built in and that is all of those things go now we should be seeing a ticket if you wanted to like yeah and and knowing that it's because they want to
085play an instrument and they know that they want to do it as opposed to like sure I'll give it a try if you'll pay for it you know sorry this is really exciting cool we need do we need to approve the repairs or we can just say we support yeah and Lindsay can check in with Ed where she's at and spend Supply money yeah I'm sure we can so should I send some of our high demand hide me ones sooner rather later and get the estimate and see if we can get those done this year and then the rest of them yeah um say for like a large week off or something so it's very expensive yeah it's worth coming tonight huh yeah and if I can figure out some kind of fundraiser then I
086can go ahead and you know install the theaters actually I I wanted to mention that my understanding is that you have a huge group for drama club yes and it's massive I it's like there's so much interest in drama at the school it's amazing yeah and I know because yeah I just wanted to highlight that because over 40. I wouldn't let this yes we were like there's a lot of them acting acting it was that was like yeah but they were so funny and filled with joy and they're so happy yeah yeah yeah so I have and then sometimes I feel concerned about um getting it the same group of people you know the Performing Arts group there's a little there's a lot of overlap and you know we're trying to bring back our spring
087Broadway trip this year and do all the things that we always did pre-covered and so it's going to be major fundraising efforts but my philosophy of fundraising is that like we don't sell things we give experiences and so that's where the like playathon and getting the kids involved play their instruments and be sponsored and so it's like an experience but I always feel a little concerned about continuing to ask for a financial support from the same group of people over and over again so that's where it's like a fundraiser is totally doable for my end but I'm also thinking about um all the crazers that I'm going to try to receive her at the theater and then we used to have I used to work for a retirement home and we used to use some
088of our budget and funding for the schools that used to come out and like do like little plays or whatnot for the residents and the residents would be on board with their Council and agreed to like fun um the coming and and support the cause so I don't know if that's something that or like I know like Sparks and Zach's I know they have so many people that instabilities I mean they they would probably love to see the kids just kind of like interact and stuff like that I mean just an idea of just doing it out there Maybe and the screaming comes across right that's always a good one we lost the different groups no one's I put it out there like I like to do those too so Amazon just a huge thank
089you to Jamie because yes thank you thank you really you've created an amazing program here and that is uh definitely looked upon across the Su as you know what other schools really want to emulate um and that's The Only One gaming yeah I mean and you've brought kids from the other schools in which is the exciting thing yes I'm not so sure that we can make that happen this year just because I mean good news they're doing things too yeah because that's my thing because we don't take them from other programs if their school's not doing the show that year that they can come that makes sense they're getting one together at others right and that's what we had last year and Windsor actually has the like whole theater like during the day program and
090then so we might get some helper in our students right oh it sounds like instruments or instrumentals and bands are really wrapped up with energy this year they are it's really exciting they are I was safe to go either way but that's it that's okay we'll take the energy so bringing them out of the like pandemic of whatever our current seventh grade has ever like last spring was their first time actually playing they've been playing for three years they've never been a concert they've never done played with a band and then this year like grades are back and playing tests and they're actually like excited to do it yeah and you've got a great space that works for the instruments the storage so that was a good yes as well so well we're very excited
091to keep us posted let us know what you learned for sure thanks Jamie okay so now we're back up to item a uh for renaming the Heartland School renaming two Heartland schools um do you want me to share what I learned um so yeah so so for those of you in the audience um the you know at some point a few years ago we talked about the fact that you know Wethersfield is Wethersfield school and Windsor is Windsor School and uh Harland is still Heartland Elementary School despite the fact that we have a middle school so um I got in touch with uh Donna Russo Savage she's the legal counsel at the AOE and um her it was interesting I think she was a bit surprised by the question and to look and didn't find
092any she said um here's what she says hello Sarah to the best of my knowledge there was no statute or rule governing the process by which the name of the school building has changed or whether it's the board or the voters that have the authority to do so um and then she just asked us to let her know if we changed the name um some leeway here to handle it however we want I mean I feel like I would want to be really transparent with the community and give the community a chance to come and let us know what they think and you know I know there there probably is some nostalgic healing in the community for or you know I mean I'm sure there's some I married to somebody who graduated from Heartland Elementary
093School so you know I think there may in fact be some um you know some some feelings that people may want to share and I'm you know I'm very open to hearing them so I would suggest that we put it on you know warn it as an agenda item and get some opinions let me ask a question are we married to Heartland school or could we be like married to like Heartland Elementary in middle school and just be called it hens who doesn't want to be called hems does any people lose the elementary part of it but you also recognize it like this is middle school as well I mean I'm open to I'm open to anything I just didn't know if like if if it's like we keep the name or we go to
094everyone 's School period but I like like Thames the Portland schools strikes me as efficient and yeah um yeah there's something just down the road we still we're good we're good yeah right exactly the other schools in the Su of Wethersfield School Windsor School in terms of like that cohesiveness if there's a line with those others yeah and then there's like Adam High School school for the Middle School it allows them to realize that they're not in an elementary yeah I'm no longer in an elementary I'm now in middle school right this is how I should behave well it's hard to say that when they're like when I'm in an elementary school I'm like what boards niches to put it on the November agenda I wonder if my book pay attention you and I to
095see if we get some middle school students to have their opinions yeah November great idea and what I want to say is it was warned on this agenda I mean I I feel like something maybe should go in the list sir you know because I think there are community members who have you know yeah I think it needs to get and just say we're discussing this we'd love to know what you think and I'd love to hear like a faculty perspective too because I feel like they they should have some stake in the game as to what they're called as well um because I I feel like you know yeah I would love to do some research in the school first and also to use that as a starting point to get the conversation growing
096so what if what if I created a survey that was sent to both faculty and students that's like probably a simple couple questions and I could bring that those results back to the November meeting and I would love to have some students as well too yeah and to kind of see what that says and then we could maybe warn it for December and put something unless they're saying we'll be discussing this if you have thoughts please let us know I mean so we'll so we'll keep that on the next agenda if you want it under discussion items yeah okay do you want to research what a name change involves technically I mean how many new sets of letterhead do people just love it yeah I mean the plus side is that the sign that is
097out there is quite literally falling apart yeah it was by Larry Tower and I were a few weeks ago like doing a walk around and we're like you have to sign you know we probably could use a new sign and then this conversation happens right Elementary less letters it's a nice one too I think the one inside is pretty nice it says Elementary the one out there is yeah yeah yeah but there's the letterhead is electronically yeah right or do they say hes there is but they're not like logoed they're just no and a lot of like where people can order stuff now through that was a one one something or other they can essentially change it to what they want tons and tons of options so you eventually if we ever went that route
098I would just email the ref that I work with just say take Lord Elementary out I interestingly I noticed that the um all the communications from Lifetouch already I'll say Heartland school they do so and I think because they were trying to it's too many electrics with the other schools right I'm all about the too many letters um I think that's a great plan and I think that that'll get the conversation started I'd love to hear from some middle schoolers um because I think that that's a really important the um lens I mean that's why we're looking at doing this is to make them feel included and older yeah so Michael maybe that you and I can sit and come up with some possible students and ask them or ask any of them and leave
099in the middle of the students if they want to come and we put it out ahead of time we can tell them we'll make cookies [Laughter] others person said we have hospitals it's not there and I'm thinking just drinking cookies every week it's totally not that but it yeah yeah okay so I think we got a plan there okay um so uh we're on to a budget update Lindsay I know that you said you didn't have a huge update um no no yeah I mean look that's really what Jamie I knew she was going to present something but I'll go to Ed and talk with him about what we've got left in general supplies and I'm sure we can find the funds I know a while back Tina like right during the covert year we
100know how to um pretty big budget for Library did we ever do yeah yeah did we ever buy those materials okay we did yeah and she continues to have a sizable she's very good at um proactively thinking about what she's going to need for steam which is always changing depending on what the kids are interested in what the teachers are doing so she's got a pretty pretty good budget um we're used to a very culture family all different colors and I will say that the books that he's been coming home with have been amazing like all I did was say one thing to the teacher like as I said one really like she was a bug about it avoidance dad and he wasn't just out we really appreciate that books um although because it's me
101super excited thank you for sharing that with us yeah and the students did a whole audit last year Library audit and made recommendations um and she did purchase a lot of those books yeah that's great and it's not just like you know learning about someone's like older or like you know religion and it's it was like about a son and his dad and then move this girl and how she's different I'll find it curly hair and you know just different images so we've appreciate it he's appreciated he likes his books and he actually listens when I read that's awesome thank you for sharing that yeah um that was powerful um so Lindsay's in the budget Gathering stages right now um and I'm gonna be uh supporting her and why she works yes yes got lots
102of help with Christine on that one yeah no that's good um and I'm just gonna keep leaving it on the agenda um because it's that time of year absolutely yeah that's true and if we move through agenda items quickly I'm not gonna complain so um okay faculty report update and that I just included in the administration updates that was yeah between is that going to be a consistent you're going to try to do something that's the goal yeah so it could just be within the administrative report if that works for us yeah that's great and it's so nice lettering from a staff member and hearing what they're up to I mean that's like what it's all about and it's so nice to kind of get that along with numbers and yeah more clinical stuff that
103we have to do so thank you they want to send the kids in to you know share their stuff I'm all in favor of that too yeah yeah bring the kids in they can even come remotely absolutely yeah yeah I was so excited I know that's okay like that um yeah I will say like the watching what the teachers are doing is feel good but it's also us being able to see the things that we're pushing in person and so that was really helpful so then it generates more ideas [Laughter] okay so I'm gonna keep going we have no items for Action that I know of um so we can move to setting the next agenda um I have two things on the agenda um which is the renaming the Heartland Tool and the budget
104update um are there additional things that we want to talk about I mean November but you guys have been meeting a week before that and that's working yeah that works great yeah yeah we've been Lindsay and I haven't been here so if you guys think of things in between the things that come up let me know um can I can I ask we've on our radar list we have sort of like our social emotional um on there is there any way that we can get like some information about like what kids are doing with you know like their SEL learning and you know like if there are sort of any numbers of like are there more incidences are there less incidences because of these things I feel like I know in our own School we've
105been changing some things and that's caused more or less of certain things so maybe that's something new you and I like maybe some if you want to create some slides we can put into the administrator before around would you be interested in like a data looking like number of referrals because we have changed the the way in which teachers in the Su input Behavior referral system via power school so we've been trying to really be intentional about walking teachers through how to do that so because that data is really really important for us to look at is that something like that yeah that would be great and also like what um yes I'll just say yes that's good okay so that's that's behavioral data yeah yeah faculty members like love to come and tell us
106about all the great work that they're doing they are really I know oh I know yeah yep let me show you take some pictures of the cafe yeah you can ask Alicia maybe Alicia Karina one of the two of them we could see if they'd be willing to come even if it's just virtually anything could come and foreign I feel like we should use it I was always so I think that that one's that's a nice one we just hit special ed I am just going through the radar I'd like to hear about education is there any updates do you want that so what we're trying to do um is uh be efficient in our recording so that might be a great Su board PNG report yeah as part of her curriculum report which she
107just did um because she's got another one I think mid-year yeah is that too long to wait calling okay I'll put that on her create our list that on Angie's read our list what about building um build does the building committee need to meet or we I think we're sort of waiting a bit right to um to start I mean we've got some time and I don't think there's any huge urgency but I just wanted to make sure yeah that's on the radar yeah because I I guess I would think that that would be a consideration for the board if that amount of money I want to say it was something about 14 500 or so whatever it was if if that's something the board is interested in putting into the budget for next year
108to do that to do that study right yeah sent to the local budget yes yeah I'm I mean I think for now we should put it in the budget and then we'll make those decisions yeah just know where it is and how much it is the fields right so yeah we need to take some like that's good um I seen you had something to share didn't you in the executive session that's why do I like vaguely I sent you some case um some legal um yeah there was that but that wasn't um those were public documents I feel like I read somewhere that okay I remember it like a dream yeah maybe maybe I was reading but but we're going in for two student issues yes yeah we're going in for two student issues um
109yeah so I was I was remembering something about scores or something but oh I I did send you some data okay a follow-up question from our executive session yeah okay yeah I can I can elaborate on that so I did see executive session and data Vicky nice job do you want to phrase that a little bit better so that people people know why we're going to do Executives we are going into executive session to follow up on questions asked about the S back scores that are still embargoed okay which we cannot speak about in public session yet yes okay great too and then we also need to discuss two separate students awesome okay so I will take a motion to go into executive session okay that's moved by Colleen and seconded by Heather okay um
110I'm going to take uh with us bathroom I don't even remember her connection was nothing um okay so since we're all here um that's what I was trying to figure out um I will uh to move to Executive session at 7 50. um all those in favor of let me do executive session say aye aye aye okay since we're operating yeah we can do it under consensus thank you okay