001[Music] Um, okay. It is April 14th and I'm going to call the meeting for the sub policy subcommittee to order at 302. We are waiting for Joanna and Karen. [Music] Uh, second item on the agenda is agenda review and you had something. Yeah, I'd like to add the tobacco policy to the agenda and then I invited Amy Brewer to join us who is the head of the Franklin tobacco. Hey Amy. Hi Amy. Hi. Thanks for having me. You're welcome. Thank you. Um, say the pledge of [Music] allegiance allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Music] I don't know if you have to stay the whole time. So, y So, you don't have to
002stay here the whole time, Amy. And you have things to do. I'm sure you got plenty to do. We just uh added Amy Brewer and the tobacco policy on the agenda. Thank you. And we will take care of that. too [Music] late. Uh the section 504 and ADA agreements protocol for staff and students. Y [Music] did you get that? [Music] All right. Just like to introduce her. So, this is Amy Brewer. She is a head of the Franklin Grand Isle Tobacco Coalition and does a lot of policy changes or advocating for policy changes and is in our schools constantly talking to kids about vaping and cannabis and tobacco and your brain and all those things. So, I cheated on my assignment and had her look at the policy and give her suggestions. Um, and she
003pulled up our existing one, and what's in red is what she suggested. She also had procedural suggestions, but I figured I could just email those to Aaron since you set the procedures, right? Uh, yeah, we set the procedures. Yeah. Okay. Yeah. So this is just the reading Amy's edits. Yes. So the red is her suggestions. This is the first time they're looking at it, Amy. So a few minutes [Music] These big changes are not referring to law enforcement and then adding the um ceremonial male uses or ability to possess not use on campus. So Amy, because I would come to you and ask this question because this is the pieces that I see that might be confusion with Vermont state law. Um I don't know that we can say we can't report for something that's
004unlawful and possession of tobacco. You may know better than I do because that's why I'm asking you this. If we know if a student has possession because we're required we're required to report when we know a law is broken as administrators. I can see how other districts do that. Um I can tell you that I don't think Franklin Northeast has a referral to law enforcement in there. Yeah. Um, so you know, I will I will ask around, but um I can also ask our attorney, but I don't want to go there first. Okay. Again, that was the whole point behind all the programs. I understand we use programs and all that too for kids. But if we if we say in our policy that administrators aren't to report to law enforcement when something's unlawful, like
005it's unlawful for someone under 18 to have a possessive tobacco. So [Music] I'm not saying we're going out of our way and doing it. I'm just when you're going to go into policy and state it in policy, I've got to make sure that Well, did you just write as needed? You know, somebody had like 40 bait pens on, right? I thought I ran in here. I thought, you know, I thought we weren't doing that. And so we just they don't want us to call them every single time somebody is smoking in a school or using some form of substance. I mean, the whole day as needed is is fine. I just don't I worry that it's the policy that every time. Yeah. Well, we said that referrals to law enforcement agencies are made when appropriate
006that you have crossed out. So that's kind of that as needed. Yeah. Yeah. Okay. Definitely. And your procedure is definitely our procedure. In that next line says maybe procedure some students caught are supported with tobacco sensation activities. That's something that we do right now. with I think every student. I couldn't tell you that. Well, that well we refer to SAP. I can't tell you that every kid themselves that [Music] and I can't tell you that we do that 100% of the time. I just have um and then C on the last page. Amy, do you know how that inter? And you may not. You don't need to because again, this would be an attorney question, but I'm pretty sure there's a federal law that I sign off of that we follow that has tobacco or
007drug-free school spaces. So, someone over 18 with possession of tobacco would be in violation of that. Well, I'm not looking at what you're looking at, so I'm not sure exactly could what's it says should not be a violation policy for non- studentents 18 years and older to use or possess a product that has been approved by US food and drugs management sale as tobacco sensation product. Okay. Sorry, I missed. Yeah, that's patches, gum, or lozenes. Those kinds of Yeah, that's all that is. Oh, sorry, I read that wrong. It's okay. It's hard to read on the fly and have a conversation about it at the same time. No, that as long as someone's has a prescription for her medically told to do it, they should be fine with that. [Music] Uh what about students who
008are using cessation, you know, uh nicotine gum or whatnot? Are they able to bring it to the nurse's office and have it dispensed to them? Yeah. You have if you have a, you know, no one telling you that from a medical provider, get it. Yeah. Yeah. I I know we have kids. Awesome. Yeah. No, I was reading nine and for some reason I missed it station. I was reading way too fast just because we are dealing we have some we have some neighbors that are close to our schools that like to use our space as a place to take a walk use it to back and parents and staff. [Music] I just have one comment. The definitions go one through five. And then number six looks like policy. The new added part. It doesn't look
009like a definition. That looks like it should be in the policy section. Yeah, maybe I put that in the wrong spot. The possessing ceremonial or secrets of Yeah, my recommendation is that put in there. I'm happy for you to put it wherever it seems appropriate, but I wanted to make sure about so that students could possess that if needed. [Music] Is there anything else? [Music] Um, thank you Amy. Thanks for letting me join. Thanks for the help. Very glad you you were able to join us. Okay. Um, so we do we want to um, that's a good clarifying question. I was wondering the exact same thing. Is this going to fall under the student alcohol and drugs policy or is this going to be its own standalone policy? I remember we talked about last time.
010I think it had to be separate. Okay, I just separate. Yeah. Okay, perfect. Just go Amy, I can text her back. I'm still curious because right now currently it's not its own policy. Correct. It's under BO7. Remember I asked you whether or not it needed to be the same or a standalone. Oh, there it is. Okay. Sorry. Stand alone. Yeah, I do believe they have to be separate, although I don't understand why. They should be pretty close to to similar since the products have the similar legal and impact. But yeah, so joint legal from the state and boards work together to say like what could be together and what needs to be separate. Like we're trying we're on a totally different set of policies. and I are trying to pull out something they've changed their
011stance on that doesn't seem right like they should be separate is weapons and firearms like why some people said like that should be together sometimes they should be separate they just uh BSBA just changed their recommendation so usually we go by their catalog because there's a reason behind it and I tell you what the reason is I can't there's some legal well it's also funding There's that too. They're totally separate from totally separate. [Music] So we bring this back as a we bring this back as a policy format. Yeah. Yeah. Okay. To the committee. To the committee. To the committee and then we'll go from there. All right. Um, moving on. Continuing in old business. [Music] Jess work on this one. This is one we looked at last time, right? Yep. [Music] I said I
012was going to do. Sorry. I thought it [Music] was we just bring you back for a second. We need or Yeah, you already made you made some changes. Remember, did you do some editing on this? I did not. You did not. Okay. Minute. We were bringing it back. All the ones with the red, right? So, I didn't end up doing it. It said to do it, but it's not on. We didn't put it on the agenda. I didn't bring [Music] my so I just didn't bother doing it. [Music] I think it's over. Did we just bring it back because we wanted to make sure we couldn't combine with tobacco? That might have been Yeah, the question was whether it could be combined. Okay. So, yeah. So, they have to be separate and I I don't
013have I forgot my bag completely. So, I don't remember what edits I made last time, but if you don't have that, I know where I have saved the track changes thing. Yeah, I don't have it with me. Okay, I can just make a note to email that to you. Was it about education? I like I don't want but I think there were changes we talked about and we're like that looks good unless we combine it with tobacco. Okay. [Music] But the wouldn't be combined with tobacco. Yeah. Yeah. We're talking about We are talking about wellness, right? No. No. I'm sorry. I thought we were talking about Next one is Oh, okay. Okay. It's after that. Pardon me. I'm all confused. That's what happens when you're Yeah. late. All right. So, we're going to bring that.
014So, I can the the minutes show uh the committee decided to review the tobacco policy before moving forward with presenting the revisions to the board for approval. So it sound like we were trying to Yeah. Yeah. Before that uh they you were discussing whether it could be two separate policies, but they cannot. Okay. So, all right. I'll go back and look and try edits and send them to you. Okay. I'm ready. Yeah. Okay. I do remember that we were also um we did talk about the uh over the counter drugs. Mhm. I remember you though there was something that needed to get maybe fixed or checked because of that. What I remember of the conversation Joan was uh the um you might have done it somewhere else too by using drugs. So in also in
015the minutes it says uh the committee agreed that the term misuse should remain in the MIUSD policy as it sufficiently covers uh concerns of the prescription. Perfect. Okay. Thank you. On top of everything is normal. All right. So, we'll save that for next meeting and moving it on to the board. Uh, yes, we have the wellness one. Aaron gave us gave us a nicer copy with all that the red lining and edits in there. I mean, I think it looks good. I know it's hefty and lengthy. Um, and I guess you know my big question would be are the schools capable at this time of meeting all these requirements. Remind me the red is the is the addition. Yes. Yes. And some of the language is not totally new. That's red. I just had like
016combined it with something later on in the policy just to group it together. The line 40 and 41 on page three more 40 not that it's clean and safe uh but prize adequate space for eating and serving school meals. There could be an argument um especially at BFA that we don't have adequate space and that can be quite an expense for the district if we had to go do that. So we provide clean and safe well and we run four lunches but they are packed. Yeah. And I would have a hard time with a straight face saying that it was adequate for the number of children in my cafeteria. Is it safe? Is it clean? Yes. Is it crowded? Yes. Do we have kids that want to eat in alternative spaces because of the crowdiness?
017Yes. Can we afford to go to the new cafeteria? That's a lot of noise. Do do they run into issues and I'm not saying at Fairfield, but the two larger elementary schools, do they run into issues in terms of when it is actually gone through the line and then having enough time to be able to eat? They do, but not as much as BFA. Oh, BFA is even it's worse. Okay. Because the space is small or because they're coming from all different locations. All the above. Okay. They're coming from Yeah. They've got multiple lines going. Yeah. And it's just it's they have 22 minutes. You can't they tried to rejigger that schedule enough time. It's just it's tough. Yeah. And that's something I mean there have been bond before the renovation that we did to
018get the connector before that had a way of getting a better cafeteria space but that couldn't be supported. So you know we're Yeah. I don't think there's anybody that would argue BFA needs a I think everyone would argue I said deposit everyone would argue I think that BFA needs a better cafeteria. It's the cost. It really is. It's just So does that mean that at least 25 minutes to eat lunch is not actually a reality. It's 22. Do we that was not a change? That was We have not been able to change that and to get BFA to meet to meet everything it needs to do. So does that mean that the policy should work like that? Does that how would that work? Well, I'm just responding to what Jess said of where the issues
019Yeah. meeting this. So, I'm I'm letting you know the operational pieces that I know, right? Okay. No, I'm just curious. Yeah. Yeah. I mean, our policy should probably reflect what's realistic cuz otherwise people will be like, says 25 minutes. Why Why does my kid have to rush through lunch? It's the ideal ideal. We all would love to see all these things in place, but 22 minutes to get in line, go through and eat. And some of them can do it. Most of them can do it. Yeah, most of them can do it. And some of them are also going other places before they get to the cafeteria. Yeah. But that's that there's a little bit of that reality, too. Somebody's first and somebody's last. [Music] and you could make it just at least 20 minutes
020to eat lunch. Um because those numbers aren't actually in the state guidelines. That was just a national best practice. Yeah, I've never heard of 25. It's usually 20. 22 is actually pretty good. So, do we want 20 or 22? [Music] The 25 is not necro. So is it really? Yeah. Just in high school. Just in high school is a 22. Yeah. 25. Oh, we can keep at 22. That's realistic. From what I know. I I could be wrong. I don't I for 20 minutes. Yeah. They let them out at 15 to 15. I'm not saying that they don't get Yeah, that happens. I'm not saying that recess doesn't push it. But on the other thing like f on that same page, 10 or more evidence-based healthy food promotion techniques using smarter lunchroom techniques. When we
021wrote this, the Abby was doing that. I don't know if they still are. [Music] don't have a list of what the smarter lunchroom techniques are, but when I'm reading down through those, I can probably say I've observed that most of the time. Have I gone to audit it? No. [Music] But I mean, depends on the school. Yeah, it depends that um the one that the one that's most important to the leadership team is C prohibit the use of food in district schools as reward or punishment really trying and believe me that's yeah but the is the not doing that no that's that's other places Ice the celebration and then the celebration is the other one that principles the principles will keep asking please make sure that [Music] Jess is there something in here I'm looking
022that um talks about those food committee meetings yes well there's a wellness committee meeting Yeah, I think that was at the end on page nine on nine. Okay. Y yeah. Can be a local wellness team, parents, students, food service, PE, health. Okay. Which I mean when I first read it, I was like ah a committee. It's so hard to get a committee together. But then I thought about this committee and we had you know there are people who wanted to join clearly. So I think there could be people who are interested in being alone on this committee. I think there's absolutely I think there's a lot of people want to do it. Yeah. Yeah. And we had a pretty hefty committee at the time and we wrote [Music] this but it is one more committee
023for bill. I mean when I when I first came yes that's how I met you is Kevin looked at me and goes to support that committee. That's when I first met you. No, these are just like I mean you can have literally have somebody from the cafeteria. You can have an interested parent and interested teacher. You can have a couple kids and that's good enough. Yeah. And the principal I'd love to start it back up. It does say once a month quarterly. Yeah, it should. Yeah, once a month might be. Does it say that in there? No, on it says quarterly. Oh, it says that's interesting. Difference here. Can we move it to quarterly? Oh, I see what it is. The district staff. Yeah, there was I don't know if you guys still have that.
024Yeah, we do. Yeah, that's Yeah. Yeah, they they meet. Yeah, I would say they might meet. Do you know if they meet quarterly now with your names? I'm not sure. Like district that they Yeah, we can check with You can check with Bri on that. Yeah, that'd be a great Yeah, that's not the wellness committee. It's a wellness for it's a staff wellness, right? Right. I mean, I mean, we we got we called it the food committee meeting because it was really a meeting with the abbey quarterly about the menu, what was being offered, options. Yeah, that was like a different committee though. Well, that's what I was wondering cuz city school used to have that. Yeah. do it. That was part of the farm to school program. Yes. Which I don't know. I'm not
025in my grade schools anymore. I don't know who's doing farm to school. No. Oh, I'm pretty sure. No one. But like Rachel's doing something. So I don't know. There's something that happened, I think, from the hospital. There there are things going on. But that no longer bad. Yeah. Because [Music] it was cut. So the difference between the districtwide staff and the district wellness policy is the staff is the there's a staff there's a staff there's a through journal center which that promotes wellness and that happens and that's at all. So I just want to ask if that's quarterly or monthly. I don't think they get together every month. I'd say probably once every two months maybe but quarterly would be a better way to say it there. Yeah. And then we sit quarterly for the
026district wellness committee which is not just that it's kids it's all this policy [Music] policy. So is [Music] so is there a report now that's going to the board? Yeah. [Music] I have a question around district fundraisers. I don't know what they are. I totally support timing meeting this standard, but are there some that have been longstanding that would create any sort of I don't know if district fundings happen. Are there typical ones that happen have happened every year that would be able to meet the USDA smart snack nutrition standards? So if you think of a traditional bake sale in the school, a lot of that's gone away school. I wasn't sure if there were any like crispy cream. Yeah. Yeah. I'm not sure. We do a popcorn fundraiser in Georgia, right? Like so I
027just didn't know if there were other pizza fundraiser that I don't know if that's still alive. I think I haven't seen it for a couple of years. Okay. So there isn't anything that's typically happened that would be the after program the after school program uh like Caesars. Yeah Caesars one. Yeah, that one away. There was um but I don't think I don't I mean I'm going to first off by saying I don't know that I have all the information. It's a great question Karen. to be a little sensitive if there were things that were longstanding that might create an issue, but it doesn't sound like I think you're going it's one of those things of like you work on it and when they happen and you try to have a conversation it's like this Susie
028comes in or Billy comes in with 20 cupcakes for the class. Not supposed to do that, right? Do you say to the kid and take the cupcakes away? No. You say to the parent, "You must do that next time." And does that parent violate it again? Yep. You tell them there's a policy. Do we sit there and throw out the cupcakes in front of the kids? No. Right. Exactly. So, it's like you kind of have to work with it. We try to keep doing Has there ever been any any conversation, and we don't need to get into it. I was just asking about um the high school in terms of um you know sports and then physical education I know in some schools that they allow that to happen and some some schools they don't.
029Has that ever been a conversation? Oh yeah. Excuse me. Oh yeah. Okay. That's been a lot of conversation. But we'll go. I mean, would that not be part of like flexible pathways or you know what I mean? Okay. 6B. I mean, it says exemptions is allowed but discouraged. Oh, okay. Placed for exceptions because I have heard about it happening over the years for like students that want to take x amount of AP classes. This guy's daughter. Oh, okay. RP different way. dip it away. Okay. Um she had to show her health to paper vitamin C. So she had to prove that. Okay. The other thing on page 6G, um individual fitness and activity assessments like that doesn't happen anymore. Or is that just their grade they're getting? It happen. It happens because of state requirements.
030Okay. PE. I don't know if it's I think it's still there. It's just K through eight. I don't know. Does it happen in high school, too? No, I don't think it's high school, but definitely K through the pace test. [Music] Fitness, right? Okay. So, we should change that to 8. Uh, I don't know. I would just leave it as prek through 12. It'll be done where it's required by [Music] the being done in high school and watching be done and a lot of it's on what's your lifelong skills personal write it down test [Music] The H on page seven, does that like the walk to school program involving community members? Yeah. or they used to like I know say when my kids were young they'd have like a family Zumba night or you know different
031activities a lot of that's kind of g what about the health um fundraisers remember when they were doing roard or American like a I just see it as a may leave it there it's just a may it's not a cross out the Yep. I think we showed it after community engagement. Yeah. There were just some that were a little suspect in terms of how they Oh, yeah. would get fundraising like something that would break. Well, no, not not that like a dance marathon. That would be fun for that. Getting them moving is great, but some of these just become So the biggest question I think was on page nine after we talked about how about myself [Music] those are I don't see on here is more of like health education. It's uh under page eight
032and that's basically taken away from the quality standards which is where most I mean that's where comes from quality standards which reference the national standards for all [Music] and this is is this incorporating our social emotional education as well. I want to look into let me just say this there's new EQs coming that going to effect on the July 1 of this year which will have some new pieces to it and I don't remember I if there may be I just would have to look at that. Okay. I didn't know if that would be like a separate policy or not or just keep it with this I don't even know if it's a separate policy as we have in the commercial home or I mean would it be part of I mean would it be
033part of the equity policy you know what I mean? So seal I think under those I'm looking at Karen kind of I think the stayed in there as a curriculum under just like uh math and literacy in the new US version. Yeah, I do think that the stuff is under the Yeah, there's a whole new requirement for equity policies in every district that's going to go into effect July one. So, it will be not here. Yeah. I mean, that that's one of the things I I this is my personal or my professional bias. If we have something in rules or law, then I'm not sure we really need it in policy unless we're doing something that's allowable to either make it more stringent or less less stringent and the board has that ability to do
034that because we think about it regulation in the state of Vermont has the power of law the way Vermont title 16A and so then if it's called for law or regulation This is and again I'm putting out this is my bias. Some districts do it other ways is that why I write policies for it. It's there is our regulation and law. We could go I could name a district. This is no disparity. Colchester has a lot of policies. Some of those policies just restate. Well, but but I guess part of the problem that I have seen I guess is that not all schools follow the laws, right? So, you know, there there are multitude of mandated curriculums within those laws that are not in all schools. So I would agree that sometimes it's I would
035hope all I mean everyone that sits in my position signing off with all laws and regulations doesn't always happen. Are all the schools offering safety in all grades and I'm offering what like safety and care for kids and we care. is it I think I think as best we can with what we have and what I would I'm not sure what you mean by say T it's a it's a curriculum they're all they're all together right yeah I don't think those are in the regulation they were they were the only no in the previous ones just but they were they were the only um they were the only curriculum best practice curriculum that prevent child abuse was so that's something different than what's in the regulation. The regulation says we just have to provide education
036on child abuse to teachers. Correct. And then the schools determine the curriculum. Right. So it's like with any math or literacy same like required training like we're like we have to we have to provide training to every teacher on and teacher and students about um I don't even think it says about students I think it says about for teachers on what used to be called act one right and now that's changed to just about child protections. When did that happen? Oh about six seven years ago. Six or seven years ago, you haven't had to do F1 education in schools. Not specific. Not a specific. So making a supervisory union might like we have to we have to educate them. We have to ensure we have to ensure that employees know and they know their reporting
037rights. They know how to spot child abuse or drug abuse. Yes. But doesn't say you have to do this type of program. That got pulled back. That got pulled back. and the child abuse. So act one was the was the child abuse. It was it was next the next version of it. There was one that was before you used to call act 52 oh act 51 was a drug. There was another one that was there but act one really came in and said okay here's what you need to do and then all these different interpretations because that was definitely not the impression I was on. [Music] I was handed things to do because we were supposed to do them, right? [Music] Okay. And that's why and then that gets you back into why you had
038policies because you may have policies that said hey if you have to provide a curriculum the district said hey we are doing this one policies this is what we do then everyone gets two hours of training XYZ [Music] All [Music] right. All right. So, we will make the necessary changes. Yeah, I just need to check on that quarterly. Do you want me to bring that back next time or do you want me to just adjust that based on what I hear from talking to the group? I think we can fine. Yeah. Okay. Just make it. Yeah. That way. Is there more? Do um do we want to bring this back to the committee before going to the board with the revisions? Okay, going to the change that word. [Music] All right, new business. Student instruction
039policy review C21 search and seizure bill. I apologize for [Music] something. I use the computer all day long. So, it feels like scratch. Um, so there's not a lot I would recommend changing here. There's a highlight that I put on the uh the BSBA, the one sentence that I would suggest adding to that top paragraph just about students not having an expectation of privacy based on school property. Um then towards the bottom I put in brackets a paragraph that I feel should be moved up to the student search um and seizure of student property section uh because it it talks about the search of student property in that bottom section just seems to place. I don't think I've changed anything in that language. Um, I put a little arrow towards the last sentence or so
040and I would say putting a new a new heading in there about probably titling it out on distribution policy because it's not actually about failure to comply which you might think you could just look at the heading that falls under. So those are all fairly basic suggested changes. Uh, one thing reading the policy I did not know and is the VSBA recommendation is that this is a search and seizure policy, but it doesn't really have any mention of seizure or how that occurs. I I don't think I would go too far, but I would suggest adding maybe um into the the student search and seizure section that uh if the search reveals evidence of a violation of law or school rules, that evidence may be seized because at this point it doesn't mention when or
041what the applicable procedure would be or or not so much procedure, but um for one reason something could be seized. So, I think you said that really well. Did you write it? Did you have it on that little piece of paper? Piece of paper. Would you put that in the in the policy or would you put that in the procedure? I I put it in the procedure, but I didn't you limit it as may. You're not required to do it. But um if you discover something that's in violation of law Yeah. or school rules, I think that should be within the policy that there's in the policy. Yeah. the procedure could probably get you that's probably get down into the, you know, more examples or, you know, when something might be appropriate to seize or
042not seize. I think last time one of these meetings were talking about a a box cutter from someone who's, you know, has a job after school and it's probably not appropriate to see his box cutter that he needs to work at 4:00. But I that would be something I think would be dealt with in a procedure portion of it. Yeah. But within the policy that would just give you the a little bit of the teeth, I guess actually force a seizure if you find something in violation law or school. Yeah, I like that that sentence. Um, that's all that I had. This wasn't really straightforward. Great. So they don't have anything like that though in the in the model policy that about the seizure. It's not to me that it's a section seizure policy without
043any actual mention whe appropriate or not. I think it's a great my want to bring that back for review. Do you want to check? Yeah, thank you. Yeah, I can check. I think it'll be okay. But I will check. We We usually send anything that has some substantive change to to our to the school attorneys just to make sure we're not doing something. But yeah, well, there's sometimes there's some things that like really So, we will bring this back. with your changes or your additions. Oh, if you're good with it. Yeah, we can bring back the discussion or I'm curious what we bring back. Well, I I like your I like your additions. So, we can just move it along to the after it's going to check with someone to see if I'm going to
044check with the attorney on that statement, but I don't think there's going to be a huge change. If there is a problem, I'll bring it back here. Sounds good. Okay. But if not, we just do some reformat. So, it shouldn't be besides that statement. I don't know if there's a reason why that statement wouldn't but sometimes it was left that way for Yeah. I I consider that purpose. Yeah. [Music] on our procedures. Do we have like the policies that are associated with it, you know, down below? So, people can go and reference something if they were I might be more like like a teacher or administrator. So, one of the things we don't have a good job in this this district that we're starting that we're trying to build right now is procedures that just
045go to the principles themselves for operations. We do not one of the capacity problems we have is we do things and we don't have the time built in to say all right now sit down and document that. So, a lot isn't getting documented. It's one of the things actually one of our new principles brought up to like where I came from another district where is this like you should have this like yeah we know it's a it's a definite weak spot for us. I just know that sometimes in the heat of a moment, right, you you've got a procedure, but you know, you maybe you're not thinking clearly about all the different places that you should kind of cross reference there, right? If you're thinking about certain you think about firearms, makes you think about,
046you know, just making sure you've got So, some of the bigies we do, but not as much as I would like. I haven't been able to find the time to get that done. And it's not just me. I'm talking about anyone that sits on leadership team having the time to sit there. I wonder that when we're finished this part if maybe that's something that we could be helpful with. Yeah. Let me think about that if it would be helpful. Yeah. Yeah. [Music] Cuz it's, you know, we can sit here and go through these and then you take this and you put it into a situation and all those whatifs come about, right? And then the whatifs don't fit the policy sometimes. And so you're still stuck like I don't know if this really, you know,
047answers the question that I need answered. We have a lot of that. Yeah. It's life. It's hard to prepare for everything, right? All right. Uh the Christian city based graduation requirements. I don't have anything for you but um like um read but you have the copy of the SBA policy and ours and ours currently needs redoing and it um I really liked the proficiency based the schoolboard association one uh It it does articulate our policy um our commitment to our priority of academics as a top priority of our community and our kids. Uh it lays out clear expectations and it has role accountabilities. It's holding everyone accountable. Um it's fairly cut and dry. It has a timeline on it for procedures. I don't know if those would still work on page two. Uh well, if
048the first person that came to mind that needs to be in this discussion is many polygu. [Music] And uh I would want to take this to all the principles and probably the whole leadership team along with Jenn Megan when she gets here um and just say I actually think a lot of this is what the work we're doing. I don't think there's much wrong here but I when you when I looked over and look at the administrative procedure I'm like now we got to check and ask. I don't know. Yeah. Do you think the reason that this well obviously it references the 2014 obviously EQS but that all of this is outlined in the EQS. So either the policy could be more detailed or it could be as simple as as outlined in the educational
049quality standards adopted in July of 20. I know that if a a parent or a community member would much rather see this played out than having to go and find that. Yeah. No, absolutely. I did make a note to myself because I highly suspect and I don't know off the top. I didn't bring I keep looking at my bag because I'm like, "Oh, didn't I bring my educational quality standards binder?" Um, but that this will be there are there's a lot about flexible pathways in there. Yeah. And other proficiency based graduation requirements. I don't think there's like huge shifts, but this one just makes me wonder what the new EQs how that will impact this. There's a few on here that I'm like, like, you know, I know they're not adopted to July 1. It
050seems like in a funny place right now with just a couple of months that there might be places in these policies that would need some tweaks from that. again as of July 1. And it just makes me wonder um about them. Obviously, the VPA will come out with a new model policy upon um adoption, but it you know, there's a few places that we would need to reconsider a few things once that happens. Yeah. So, can we also like just in our practice hold on maybe some of the ones that you're concerned of. We don't have to like go through this. That's what I'm wondering. I wrote I wrote myself a note. So I would I'm writing poly I'm writing principles which is redundant there but then I'm also writ assistant there's a bunch about
051personalized learning plans and the new eqs there's a lot in there actually that I was like oh right I mean it's not new but there are definitely places where it's tweaked and um yeah it's just it's just some wonders for the team and you Bill, when you say we have to get, you know, Polly in here, I get it because Pie's the end of the line, right? But I mean, almost if you want it to go smoothly all throughout, we got to make sure that it's happening. Yeah. Right. That's why that's why then I caught myself and said, "Oh, all Yeah. Just because it's it's usually to get the height down. Whatever. PLS are still a work in progress." So, Phil, if you get that part. What what I was thinking about doing was yeah,
052what if I brought this? We actually have a place on our uh leadership team agenda that we're talking about administrative work. And so I want to bring this and then say have everyone look at this and do what Karen said because when I look at this I know because I know the number seven this is the old curriculum director to me was a number prior to 2016 was a number of standards in standular areas and so it counts to seven up top in policy but there's something new in EQS I know I'm pretty sure a lot of the stuff is being subsumed over transferable skills. Yeah. So, it's not being called on that one. Okay. But we come up. Okay. So, let's take a So, we can I can try to get some updates for
053every [Music] and happy to to go through and just mark ones that I know. I'm just taking like workshop series right now. So, if I know of any places that I'm happy to just That'd be great. Yeah. [Music] Thank you. [Music] Um okay. So be free is the responsible computer and network and internet internet use policy and our current policy is pretty much a copycat of the [Music] SBA's as far as I could [Music] see. I actually like the way ours is written out better than school associations easier to read. Um, I don't think I have much [Music] more. I think it's [Music] pretty. This wasn't changed too long ago, was it? Well, the paper was 2017. Yeah. So that would um the SBA one was 2024. I'm just really curious where what is there
054anymore when they read how do we know that we I just curious I know other than Yeah. We ready? Yeah. [Music] I'm just wondering if it's around. [Music] There's some differences. There's some differences like limitation disclaimer liability. There's a sentence missing. have to leave at the end. The duties under the model of the duty imposed on the district by this policy do not operate in the district directly responsible for conduct which violates quality that's not in the alarm policy the enforcement's rewritten but I don't see any intent [Music] enforcement is different. Yeah, [Music] there's no mention of [Music] which we could add that which happens. Yes, which happens HHP and technology. Oh yeah yeah yeah absolutely primarily we have under our method for addressing the following whether it's loo or threatening harassing discriminatory terrorist that
055we do to address that where is that a bill I'm looking at ours on the second page around line 57 methods are we have methods to address those yes they're not spelled out the policy [Music] So I like how they cross reference on here and one of the wonders that I have now as soon as we're talking about policies and procedures and making them easily accessible to people is I haven't been noting whether the cross references are the same like this one cross references student conduct and discipline and they also add prevention of Yeah, you know, and I was like, "Oh, that would be really good like to make sure our cross references just for myself, a mental note, but saying it out loud." I don't know if anyone else noticed their cross references, but
056I was like, "Oh, that's really helpful." We have student comment in this one, but we don't have the HHP. Yeah, that's what I meant when I was speaking before. Okay. [Music] I didn't use that word cross. Yeah, I was think I may not have gotten my point across there. [Music] procedure administration procedure or policy or both you know just to cue people where to go you know just for information that was really helpful and I noticed that [Music] Still, [Music] what are the best certifications? It's the child information protection act saying that we're protecting kids to the best of our ability on electronic means. Basically that there is no perfect filter in the world for the internet. [Music] Unfortunately, we need the internet. [Music] So we just so I'm clear we're going to add the
057cross reference and and Jo was asking about crossh policy good. Yeah we just did that then. [Music] Yeah, it's funny. You go you go back and forth, right? Like if you're looking at the administrative responsibilities. Um, so for number two, we're less specific and then on number three, we're more specific. It's like the opposite of the model policy. [Music] But I guess it's all in there. I mean, yeah, it just it's just different. The sequence is different. So good. Is this what we're doing? [Music] I just feel like wherever we can use model [Music] use, right? All right. What would you like this to do? So that cross reference at that cross reference and if everyone's okay with it, we can move it along. Okay. [Music] Uh title one Joanna. Yes. [Music] So, I was
058um a little confused because when I pulled out Oh, I guess I pulled out comparability. That's what I looked at at home. So, I guess I just saw it implemented. Um so the comparatability pro policy is super short just in terms of what the formula is and how they do it right and then there is a section on our um deal that um implements the comparability we get that we get that through the title grants they tell us how to do it. Yeah. Yeah. I mean it's seems to be pretty comprehensive. I didn't it was a little bit out of my realm knowledge. I just looked at it and seemed to answer all the questions that were being asked. So I didn't see any any gaps. [Music] And then uh Joanna made a point that
059we didn't get one of the policies that she was going to look at on the agenda. So I didn't do it. Which one was that? It was um I think it was weapons C-51. Yeah, because I did firearms last time. So I think it was weapons. You could bring that next. Next time. Yeah, that was one of the ones we're trying to do some tracking on the VSDA as well. So, I guess the only question that I would have about the the title one um variability is just do you want to have on there the administrative responsibilities? That's the only thing that would be different. We don't have that in the hours. So under model policy, you know, systemic responsibilities and just kind of Oh, yeah. Just not the title. We don't have the title.
060Just not the title. We have the second paragraph. Oh, that's right. Yeah. All right. Just not delineated. Okay. So, maybe we could add that. Yeah. I'll just give it to you. [Music] All [Music] right, Jessica. All right, animal dissection. I am recommending that we go with the model policy. It has pretty much the same language as our current policy. It just is like cleaner and um I like the format of it better. Some of these like the alternate our policy alternative education method discrimination that's all the policy. Um, and then I don't think the word procedure should really be in policy and instead it's administrative responsibilities in the model. [Music] Yeah, I like the model one. That's my recommendation. Okay. I love dissecting sharks. We don't do that anymore. [Music] All right. So that strike
061out will just bring bring it forward. B is student club policies and I don't know who I got out here in a minute. I'm curious the student policies. I think this was new. I wasn't either, but um you would ask for that. Student club policy is a take away from Well, you're the chair. You make the agenda back. You're the one who asked for um actually not what I was Yes. This Yeah. And I just gave that what we do here. Yeah. At at all the schools. Uh I gave you from BFA but this is do we have a policy or just a procedure like I see these two things. So we have what happens is there's every year the board adopts the uh co-curricular guidelines which in there explains how clubs are okay it's
062a very short paragraph that's at the beginning of it but then I brought some of our how that actually happens as part of the BFA what happens at other schools. Okay. So on this page on the PFA club, yeah, um that new that club that I brought up that was discussed in the last board meeting, Fellowship of Christian Athletes, should that be added somewhere around here? That's not a school sponsored club. No. So it's not that, but it's not not that. So it's not a school sponsored club. These are school sponsor, but it is allowed in the school. So what's allowed in a school is different than what school sponsor because the board has chosen to allow have allow public to use our school space. So we since we do that we have no delineation
063on truly allowed to do as long as it meets the policy and procedures that the school is used for space and then so this is about school sponsor I believe it's about the student athletics clubs and activities is about school sponsor events so this proposal those are the only things required to start a school a club sponsored by the school I didn't know I was thinking about the board meeting. I didn't know if there were like are religious clubs allowed to be school sponsored. So if you go to federal law, you are not allowed to sponsor from the school. We can give space for it. We can sponsor any religious club. So we can't ask a staff member to staff religious. No, but they they're supposed to, right? I mean, no, that's part of it.
064It's not it's not it's anything that So if if there's a club that's happening that's using is not school sponsored. Let's just let's change the word club out. Let's say there's a group of kids who want to meet and do something and they need to use school facilities and they want to use the school facilities. They have procedures for how schools facilities are used as long as that doesn't impact instructional time for the student. And that's fine if there's adults that want to join them. I'm trying to be really careful with my language here. We can all get confused. if they're adults that want to join them and it's and they happen to be employed by the district and it's not impacting their job when they're on the clock for doing something with the school.
065So for instance, if something happened at I'm going to be really facicious here because I don't want to take any possibilities like at 8 at night and the person's not employed to be there at 8 at night. They're not doing it on the spices of their job. So there's nothing there for school personnel. But I mean I do stuff with clubs that aren't part of my job but I don't do during the time I need to be here. Right. So not taking away from district. Yeah. Um now when you talked about uh there's procedures you know to be able to utilize space at the school. Yeah. Um, is there is there an adult sign off of that or so? I believe there is. I'd want to go check to the I would think there would
066be. I've been that kids at school. Yeah. Well, that's that's the whole point of this club because BFA the history and I was told this the one year I was up there principal. I was trying to establish some others and Kevin said, "Now wait a minute. There's some big budgetary concerns we have because this used to be the negotiating contract that all clubs and we've gotten it out that people are paid for supporting clubs that are school sponsored." School sponsored. Yes. And that would be kind of a contract, right? Well, it's outside. Yep. Okay. Just like a coach if you're an athlete. Yeah. [Music] Okay. Is there you said there's a federal regulation. I'm just curious. So there's federal regulations that we if we open up to the public, right? I'm just wondering like if
067say a group got together and wanted to make that club official met all these criteria, they still could not because it's because when I look my interpretation of looking at it's 30 and I can't remember all the numbers from the federal, but there's a really nice FAQ that's up there about prayer in schools and it does a really good job of delineating that a group of kids can come together for that as long as it's not impacting their receiving of instruction, they can do it. The employees actually have a restrictor. So, if I'm employed to be there from 7:30 to 2:30 or 3, I can't impact that time with helping out that club. Okay. Yeah. I just want to make sure the same [Music] um Do we want to take next time to just all
068of us look at this and make sure we understand? One of the things I will tell you that's in the BSBA model policy that I have to support my administrators is students being able to develop clubs on their own without that is in this policy without a faculty member without a faculty member. We feel for safety that we need a faculty So in this model policy, it allows for that. It allows for kids to do it themselves. Oh, really? Yeah. All right. I need to spend more time looking at it. So please look at I could have read it, but when I read it, I was like, "Oh, that's that that section could be a problem." Yeah. Are there other rules around clubs? like um like if a group of kids got together and wanted
069to have a club to talk about like killing people or you know like something really but they have they need all the rules the others that are it's got to be I mean it's got to be approved by the principal. Okay. So we got to let the discretion of the principal that's why we hire them to make that and the principal has to balance a budgetary need resources with what there is for okay power and Marian should I put weapons on should I do that one the next okay [Music] unless Bill you said you were going to check to see if there needed to be a distinction between the We're trying to look about the difference between required and recommended parents looking into stuff that was a little concerning because I think it actually weapons
070and we have a firearm. Okay. It's the idea like, hey, this of course. Yeah. Yeah. And there's been delays at BSBA just now. [Music] I'm happy to bring the 504 next time only because there aren't copies of it. That was the one I did for this time, but we could review it next time. There's nothing that's different really. But I'm the section 504 and 80 and grievance protocol. Um I'm happy to just have that. I have it there's like two spots where we just don't it says add contact info. So there's not really any big changes but so that way everyone else can see it too. I'm happy to just bring it next time. Okay. That's okay. [Music] So no it shouldn't there shouldn't be anyone. This is just how to file a grievance if
071you're unhappy. Um, it's just a grievance. Yeah, it's even though it's a protocol, it's technically a policy. So, I mean, it's a little bit funky, but just this is I mean, this is just language from the US Department of Education, I think, essentially. So, what panel should do, but yeah, we can just put it on the agenda for next time. Did you get that? And next is going to be yes. She's like, "No, I don't think you got the right date." May 12th. Okay. That might be a tricky one for [Music] me. That will be a tricky one for me. My daughter graduates the day before May and I'm helping her move all of her stuff out. So, it's 6 hour ride home. I see. I promise you I'll be back here by three. That's
072Monday. If people are open to moving it to a different day that week, I'm I'm happy that it's and I know that would be a nightmare. So for me, that's a nightmare that week. All right. Yeah. I mean, the end in a good way. Sorry. If it went to the 21st. Yeah, it's vacation. Oh, no. No, it's not. 19. Sorry. April. Sorry. I could do that. Does that work? That works from 2019. We have to move one thing, but I think we can move at least. It's just a regular schedule. Won't be fix that. That's easy to fix. Moving principal means. Okay. Yeah. All right. So the 19th. Yeah. Thank you. At that point in the year, they said they going to get your daughter home. Well, I just wouldn't be here. All right. So,
073do we need to pick some? Oh, yes. I don't know where we left off. So, I had I had a list. Tell me if my list is wrong. I had uh I wrote C51, which was that was the weapons. That was weapons. Okay. Yes, I wrote it twice. Okay. So then I had 504, IP, tobacco were the three from this. Yep. Do we have others we haven't covered yet? The personnel section. We're down to personel. Okay. Um, do we want to jump into [Music] That's where I would go next. When you look at the next Sure. I can take B1 substituted juice. Um, I can take BO2. [Music] I'll take the O3 or unless you want that. There's also tobacco. Tobacco. Well, that's a different That's for staff. Yeah. Which one do you want? Take
074that one. I'll take Okay, I'll take the So, you're taking B7? Yeah, B7. I'll take BO3. Uh, okay. E5 me. Do we need to do um A1? [Music] Yeah, I'm happy to do that one. [Music] Okay, good. All right. And then the other one that I think I see is on FO1, general and travel reimbursement. You know what? um or no? I I would ask that let's let's hold on because I want to get Bri to talk about what she needs for there are some of these things that are needed for I think there's a bigger concept there that we might have meet us for join us for a meeting I need to be meeting is adjourned at can't read that 42 423 23