001report right after public comments so that we can make sure we hear from Dav any issues with that. First up, we have public comments. Sir, >> I just like to say Jamie Potton who is doing a fantastic job as bus coordinator. >> Thank you. Appreciate that. >> Thank you. J I did not any public comments. Okay, hearing none. Next we'll have superintendent. Thank you. Um, so my name is Tim Payne. I'm the superintendent of schools. I appreciate uh folks been two months since I've been back to department. So I appreciate folks patience with us this evening. We move the agenda around a little bit. Uh I will not do much talking this evening which no one's going to hate. Uh but I am though is bringing a series of presentations and we've been offering these
002presentations at all the boards that I serve. Uh we have a deliberate plan around them. So in September we talked about staffing or sorry in August we talked about staffing. In September we talked about building maintenance and I apologize we missed uh meeting last month. Uh this month our purpose is student achievement and we're going to talk about grants a little bit to show folks uh how we use grant money in in the district and next month we'll come back and talk a little bit about student services. All of this is hopefully providing information for the community and the board. So as we go into a budget season which I think most folks are aware that a little bit of a different year there's uncertainty at the federal level definitely uncertainty at the state level.
003So trying to provide you with useful information uh that you can take consider as you go forward. All the presentations are eventually posted on the SDSU board. So, um, website, so if you want, I missed that. I'd like to go back and see what they said about staffing or what they said about the building. Building one especially are specific to your school. So, you can go ahead and take a look at that and see what the report out was. Uh, this evening, we'll share some information along that lines as well. So, again, our purpose is to try to be consistent, tell folks in advance what we're talking about. It's a topic that you're interested, great. It's something you don't have time for this evening. You're going to the soccer game shortly. Want to check it
004out later? You can do that as well. Okay. So, what I brought I have two members of my staff here this evening. Melissa Senle, she is director of curriculum, instruction, and assessment. She's going to talk about student achievement. And Renee Gordon is with us via Zoom. She is director of finance. She'll be talking about grants this evening. And once they're done, we're happy to take any questions from the community if they have any interest. I'm gonna try. It's struggling with me to do that from this computer to there. >> It also says there are two people in the waiting room. >> I can manage that. I'm manage this. I don't know why it's not saying that on the post, but it's letting me control. >> The other reason I moved and over here is if
005anybody wanted to see the screen because that's where it's projected. I don't want to have my head when you were trying to >> I have one anonymous person too. Is Paul say the board anonymous? If they can identify themselves, it's fine. We have one. Oh, I can have to admit him first. Chair want to ask whoever is on as anonymous. Can you identify yourself? they come back. I'll uh do it or just do anything. >> I have my computer too. >> How'd you do that? Mine's Sorry, it's not saying it should be. They just want to see it. while she's pulling that up the the September report that you referenced on facilities and operations. Is that was that a document >> specific slideshow presented to that? So you can click on the SPSU website should
006see that under minutes of the meeting should be in a document attached. If you don't, would you do me a favor and just let me know that was the request that we presented to the community and the big >> and is it building specific within >> it is >> Yep. So you will have to go through slides of other facilities. >> I just wasn't sure what was presented. Okay. >> Absolutely. I think I need to help you because I've clearly brought the wrong computer for this job. >> You can you you're doing just fine. It's just allowing me on the Wi-Fi. It's taking a little bit longer. So, >> I apologize to everyone for waiting. >> Again, what we're hoping we'd like feedback from the community as well too is if you find the presentations
007to be helpful. some feedback as a new superintendent that I got is that many times we'd come to presentations and we'd download a whole lot of jargon and throw a lot of numbers at folks and folks would leave meetings and say I'm not any smarter for sitting here for a half an hour listening to this. So if you have feedback I encourage folks to talk to the chair board member to your principal and say hey it's pretty helpful or else could absolutely tweak things going forward again. >> Little bit more time I'm on group seven on the way to Arlington. I'm almost there. >> While you're getting on, why don't we just take care of some of the things got next? We have consent agendas, uh, which is included. Uh, we have minutes from our
008August 13th and August 26 virtual meeting. >> I don't see minutes in the folder. >> Not in the folder. We have warrants which are enclosed here. We do have a retirement cross has submitted her letter for retirement. We have no leave of absences, no resignations, no nominations, no field trips. So we'll entertain a motion to accept the consent agenda minus the minutes. Thank you. Is there a second >> discussion? >> To sincerely thank Anna. I know it's not until the end of the school year, but to thank Anna for her dedicated service. >> Yeah, very good teacher. >> Note that it was submitted prior to the school deadline. >> Yes, we will. It was >> it was September meeting and not >> thank you >> as noted in further discussion. >> All those in favor?
009>> I can clear there's no minutes from last meeting in your >> No minutes in the folder. I have them. I have meeting minutes from August 26th, August 13th. >> They could have been in the September folder, but we didn't have a September meeting and they weren't carried forward into the >> So, you need a you August minutes then. Is that what you're looking for? >> I can just approve them. Okay. up the host so I can project. I'm sorry. >> That clearly competencies. >> Also, while you're doing that, we move the finance. I have fund balance on here. Um, I emailed that out to everybody so everyone had the copy of the fund balances. Uh, while we have Renee, just in case there are questions and Renee can correct me if I'm wrong in
010saying this. So, we approved the purchase of a diesel bus last year. Um, because it was not noted in the minutes, uh, the money was not removed from the bus reserve fund and pay to pay for the bus. Bus is paid for. It came out of our general budget. Uh the good news is even with it out of the general budget VR, we have a unawited projection of having a fun balance at the end of the year in the neighborhood of 200,000. Accurate? >> Yes, that's how it looks right now. We're still trying to get the books closed. Um so there could be minor adjustments to that one way or the other. Um but you're definitely looking to to be in uh in the black. Um, so moving those funds was not necessary, but we
011could if you wanted to. Um, I would recommend just leaving it in the bus fund in case you need down the road to pursue purchasing another one. >> So, I asked for action requested um on that just in case the board decided they wanted to take action to move the money out of the bus uh reserve fund to pay for it rather than pay for it. That does not mean you have to take that action. I want there so I can take it any you can. Uh but it's already paid for. So it would be my recommendation that we leave it in there for future use. >> Yeah. You're welcome, man. >> Thank you so much. Um, so see full screenation mode. Okay, I need to move it all. You can see I'm sorry. I
012can show you a minute also where this is going to be on sbsu.org or about us reports. This is exactly where this is going to be. So, one of the things that we wanted to do was make sure that we told you how we were doing with our continuous improvement plan goals. Um, and those are from 2024 to 2027. Uh this is the fall 2025 report given the sources of data that we have pulled from both academic social emotional behavior and attendance um which was tackled very much so this past year. We have acronyms. We're sorry. Um some of the big ones that you want to see here. The first four are all are all acronyms for testing for prek because it's important to know as kids coming in from prek how they're doing. FastBridge
013that you see there is a a benchmark and some progress monitoring that we use for ELA reading and math. L that's a progress monitoring tool for math. It's really important. You've heard probably a lot in the last I don't know 20 years or so about maps or NWDA and that's the benchmarking that we do in grades two two and up for math and three and up for reading. BTCAP or VTCAP is what the Vermont state assessments are. And so you'll be seeing some of those results in here. The SRSSIE is um Boy, that's not very clear, is it? I apologize for people that are that um unless it's just me and my classes. Uh it's I the that is the internalizing and externalizing that we do benchmarking for. So that's the behavior screener that we
014use through the University of Kansas. Um we have writing benchmarks that we use three times a year. The science assessment that you'll see are based on the next generation science standards and that's a summit of assessment done one time a year in the spring. And then the survey that you see there is done twice a year and again we get that through the University of Kansas and that tells us how we're doing with our multi-tier systems of support. So I apologize I will try not to use any of the acronyms but you're going to see them in the presentation and so the second page is always a good reference. So attendance if you don't have them in here it's tough to make any progress. Um I want to show you how we're doing so far
015with attendance. the number of students that were meeting the definition of Vermont by chronic absenteeism by the dates. if we we plucked the dates of of those for all schools in May of 2024 and you can see that number 315 and then so what we decided to do was say how are all of the things and you can see the examples of initiatives and funding that are supported by all of you and the community all of the things that we've been doing and look where we cut that number to I can tell you that the team is wants to do any better wants to do better But look at the decrease and they're very proud of that and they want to continue doing that. Every single school in the supervisory union, all three districts, every
016single building had a decrease in that year and so that was great progress. Goal number one is safe and healthy. I did some definitions um again to take a closer look later because you might say what's internalizing behavior on the screen or what's externalizing behavior. So in that lower left hand corner I gave some examples you know examples of internalizing is anxiety and chronic worry. I believe that you might have had a little bit of a presentation didn't work but it was happens in life but um but it can go into some pretty significant things we want to measure and and adapt to of depression and sadness and social withdrawal and so we want to address those proactively with our kids. Um, and then definitions of externalizing behavior, that's the aggressiveness, the impulsivity, some of
017those examples implement a multi-ter systems of support. Our goal was 80% or higher. How did we do with spring of last year results? Over 78%. We're on our way. Do we have most of our students at low risk for those internalizing behaviors? We want to set a goal of at least 70%. Right now we're at 58.1. How about those externalizing behaviors? We have a goal of 70% again guided by our consultants were a little over 63% had low risk positive for externalizing behaviors. What do you figure? Where do you come up with your goal? Like 80%. Is that something you guys made up? >> Awesome. Yep. So those goals right here are all from the University of Kansas, our consultants. Yep. That's excellent question. Thank you. And they came in to give us So what
018would be a goal with a really fully functioning, reasonable, we're meeting everybody's needs. We're not going to have everybody be low risk because there's going to be times. I know it happens. And then and Everybody shows up. We're a public school system, so we have to meet the needs of everyone. So, what would be reasonable would be a fully functioning system? Where do we want to set our goal? They've told us we can go beyond that. We're looking really good on a lot of levels. We do have some more work to do, but I do want to thank the board and the community for some supporting some of how we're making the progress. Some examples, these are just some. I had to make it brief where it was going to fit on a slide to
019say thank you for the ongoing professional learning of best practices in classroom management. A lot of those come from title funding. Um I also think of the mentors and mentees that we have. I could have put that out there. I apologize again. I could have gone on. Ongoing coaching and best practicing that happens in all schools for social emotional learning screeners and information systems that you see to to collect that data to make decisions that comes from local funding. and we need all of those to continue making progress. So, how about some academic goals? Goal number two is an academic proficiency goal with English language arts, i.e. I might I might reference it as reading as I'm talking about it, but it's reading, writing, speaking, listening. And so, this top one that is full of
020all of that big box, it's our students leaving third grade with foundational literacy skills. Okay, if you don't know what those are, I've listed those there. And they're where every norm where we want all kids to leave third grade. Love them to start third grade there, but we want them to definitely leave third grade with those foundational literacy skills so they're going off to just building their fluency and their comprehension and their vocabulary and they're really ready to flop. And so we said, what's our goal to have students um are leaving third grade with those foundational skills? We were at 61%. We might have to adjust that bowl. We like that. That's a great thing if we can adjust our goal to say, "Hey, when we look at our scores next spring, we want to
021go even more than 65%." Because we have a whole other year to make it up. Why not just go ahead? >> When you when you say you're at 61%. Yeah. How do you find that out? You give them a test at the end of the year and see where they That's what we're doing. >> Yeah. Those are those that's exactly these are based on fall testing results a combination of fastbridge and also something called the core phonics. So it's all of those foundational skills that are listed here phenemic awareness >> is that statewide are using the same tests. >> So the there is not a statewide test at this time. Um, but because we have something called Act 139, which there'll be a presentation about if you'd like to come or visit and there's a
022link on the website on October 16th to talk all about it and it's all about literacy and what's going on in Vermont literacy and the presentation is so how is the SPSU doing with with act 139? How are our kids? It's read Vermont. I mean, who can't get behind read Vermont at this time? The state has not given us a test, but they have cleared to use these tests to answer that question. They have said, "Yep, you're using the correct tests because we have to upload all of those into grant management system." They look at all of the things that we use and they go, "Yep, yep, yep." Or, "Hm, we have some more questions." They had no questions. These are fully vetted and normed assessments. But that's a really great question. Thank you. Are
023you breaking it down by schools as well? So that >> so I want to wait >> the board would know where >> So I want to wait until the end because this is this presentation which I'm not going fast enough. Sorry. Um I get excited about this stuff. So I will try to go and it gets you're going to get to the goals that each school set >> and then we want to take feedback from you about how you like the presentation so we can continue to do what you want at a board level. So there's there's more to come. This is this is how you like the container. Here's the big picture. You are going to see each school's goals which will based on data analysis done by each building for this current school
024year. It's done by that. So, it's coming. Um this is also reading proficiency. That next one is about how how are they doing and that's grade level. We want our kids to be at least 60% would be on grade level for reading. And right now we're at 56. And the next one down is about growth. So, how much did they grow? Did they meet their growth? And we were above our our um we're we're very close. Sorry, we're at 59% and we want to be at 60%. So, we're very close with growth. So, continuing with growth, how do we do compared to the state? So, many people have asked in years past, how are we doing compared to the rest of the state of Vermont? So this is longitudinally for the last couple of years
025for the most current data that's available to us to release publicly the reading scores and we're right on track with Vermont. It doesn't mean that we shouldn't strive for even being better than but we are right on track for the last few years with the state of Vermont for reading. So some examples again I want to thank um the community and the boards for funding things like ongoing professional learning in that science of reading which is also part of act 139. The ongoing coaching and literacy strategies for all schools so teachers have those tools for those students that are either behind on grade level or above. the assessment tools and progress monitoring tools to tell not just all of you but the teachers to make those instructional decisions in their classrooms. Really important. Thank you
026for those funds. And then those primary resources that are aligned with the science of reading that are in all schools K through 8. So thank you for those funds for those. How are we doing with math? We have two things. We look at grade level. That's the one that says proficiency. And then we have the growth. How are we doing with people? Every single individual meeting, we're exceeding their growth. And you can see our growth outpaces our proficiency, but we have a ways to go. We continue to grow. How are we doing compared to the state? We're right on track with the state of Vermont. We are both approaching. The state of Vermont is approaching for the last couple of years for release data. As are we approaching. This is how it's released. examples to
027thank you for what's funded for math that's helping us with this growth. The ongoing professional learning conceptual math instruction, the primary resources that are aligned with those for teachers to use, and then again those assessment tools so that teachers can make instructional choices and decisions based on what kids need. They get to know by having those pieces of information. We have um our goal number four is science and um we had a how are we doing our goal the question to answer with our goal is the SPSU students are they meeting performance of the state and we were very close we were very close to meeting where the state was with approaching you can see our average on the last release four. You can't see very tiny below, but we were 188 hundredths. Um, and
028we were 100th just off what we'd be meeting. We were very, very close. Um, but it's room to break. >> Why did they do this one different? Why didn't they just do it like the English one math to make it easy for everybody? Was there a reason for that? >> Um, I can ask that question. I can ask that question. They do do this though. They offer this. And so this is how they offer it. And I can tell you I did not feel comfortable not giving you a deeper dive into how close it was. And the closest thing that we have for raw numbers is what I gave you. Um because I I would have the question if I was sitting in your shoes. Well, how close is that circle to approaching? And so
029I wanted you to see with raw numbers, we were close to approaching, but we still have things to do. And so I feel as though my next step is to tell you some examples of what should be next steps for science, what we're looking for with funding. Um, we have title funds that are being used for educators to support science lessons at the elementary level. That's in collaboration with Southern Vermont Healthcare and Ben College. that's starting this fall and I hope it continues. There's funding, title funding to force some professional learning with STEM activities for the classroom. And I'm um super proud to say there's actually a teacher in this school who is going to be heading that particular professional learning. Um, so that's very exciting and that's going to be offered to all elementary
030school teachers to help them with that along with some um activities and and things they can use, hands-on things they can use in their classroom to bring science alive. And then there are district science curriculum teams that work on prioritizing standards, resources, and grading skills with local funds. So, thank you for that. Um the goals for uh number five is uh personalization. We were well above as a district with personalization. That is how are people participating kids participating in flexible pathways opportunities for flexible pathways and completing their personalized learning plan also known right there in the acronym PLP. So how are we doing with that? We're doing really well. Measured by the >> Can you give a concrete example of a flexible pathway that might be available to a kid from Arlington Middle School or
031high school? >> A flexible pathway. Help me with this just because I'm looking over at the principal for something. I want to be very specific and I don't want to name a different >> a flexible path. >> Would an internship of some kind >> either internship either our >> anyone misspe? Yeah. Our collaboration with Southwest Tech. >> Yes. Our Yes, internships that we have within local local businesses or communities and then uh we even have some on the job training kits. >> Thank you. >> So we are definitely you can see clearly for personalization well above the state and we continue to grow. We do we do very very well. That's a result of both high schools. That's only measured at both high schools. just to let you know where that where they're pulling that
032from. Uh, and so thank you to all of you for funds that help with music and family nights. Those go again into personalization because kids will join things. They also measure how many kids are in your band, how many kids are doing all of those things. And if we don't fund those things at an elementary level and have that be rewarded, then they don't join when they get into older. Um and then the district secondary leadership team working on those uh student personalization P plans that's local funds. So now I leave you finally with a piece of what I think eventually you'd want reported out maybe in the same way but I would take feedback and that is last spring two different school to these two different schools Fischer and Arlington Memorial Middle led by
033their leadership team were given the results of their current their own current building scores knowing that we have to make progress towards that the the June 2027, right? And so they set this school year three separate goals for each school. And they you can see the first one is for reading for Fiser. And then the second one is for decreasing externalizing behaviors and the third one is talking about having kids grow and not be at risk for math. And then for Arlington Memorial Middle High, the first one again is about some externalizing behaviors and addressing and decreasing those. And then we wanted to make sure that we are exceeding or meeting the proficiency hierarchies that are um for one is for ELA or reading and then the next one's for mathematics. And so those could
034be reported out to you. But in the same way, you probably want to also see how we're doing, even if it's the circles. And where you find those is where you'll find this presentation. Um, and that is spu.org about us and reports. There's a link right to the pick web page to get to this soon, probably tomorrow, and then also a link to get to the state reports. We do not know right now when last spring's reports will be out. This presentation when I created it gave you the historically when they released those to the public and that's February. Since this has been created, there has been one AOE training where they said that's going to be ready earlier than that this year. I will do what I always do and I will watch and
035I will let him know as soon as those are up so that the community can know and you can you can see publicly as soon as you can the results of how our schools are doing. >> Do I turn it over to Renee? >> Any questions? Yeah. >> When you talk about data at the school level >> that's on the website. So, you're saying on the website there will be data, performance data tracking against those building specific goals. >> That's going to have to be a presentation at the end of this year. Those building specific goals are for June of 2026. >> Okay. >> Y >> and then on the you talk about the scorecard and that we are on par with the state in approaching. >> Yep. And I guess I wonder as a
036board member why we're not striving for meeting um and what goals and strategies should we be considering to reach a higher level on that scorecard because we approaching is not >> enough and we know nationally that Vermont is not performing. So being on an approach aiming which is on par with state data doesn't seem like that is a point of distinction for us >> I would say what the board >> I'm not looking for an answer necessarily to put you on the spot but it just >> put you on the spot I I think the only thing I can say um after looking at longitudinal data for the last few years and I'm not blaming um co but I am saying our schools are recovering and I and that those are wonderful growth scores. Do
037I do I know it can go farther? Yeah, because it was the same people that helped us grow this much are in this buildings are teaching all the your your kids um are doing the work day in and day out. It it continues to grow. >> And I think the thing to remember it's a it's a snapshot. Yeah. That that data that you're seeing is a snapshot. One of the things that the staff will do and in we have a PD data review coming the the thing that we have talked about the last two years specifically even sort of after COVID is we've set these goals we monitor progress you then add 42 new kids to the Fiser elementary >> that we had no >> input over their education and then their data point in
038that following spring and what does that do? So that we tend to look at kids individually and make sure that they are making progress. So in addition to doing all of all of those tests, we also do track my progress three times a year to to monitor kids individually because even though it will show approaching, if we took those 40 if we extrapolated those 42 kids out, what results would you be seeing? So when you add new kids to the curriculum and instruction and goals that you've added and have had no control over their their prek to K and one by third grade or you enter that third grader who is now nonverbal and has to take the test and so it adds a level to how do we explain this >> um so I
039think just remembering that it is a snapshot and we have other data to show how kids are progressing One thing I would add to is as a longtime observer this is not my area of expertise folks in the audience you there proficiency and you'll hear growth and they're not interchangeable. You know proficiency is where we would like you to be at grade level but there's value in your school and your teachers and high quality instruction if you can say because they can tell you math is one of those tests. If you're in front of a good teacher for a year you should grow this much. Y >> and your teachers can then take a look and say, "Hey, we do a really good job." And the teachers you really want to see is they exceed
040what you should have done in a year and you probably have bright spots in your school. So I've always encouraged staff. Yeah, we're not we're approaching and we're not proficient yet, but you can give your staff credit. You can give your kids credit that, you know, the long-term study said they should have grown this much. Look at us, man. We really added to this case here. They're catching up with their peers. So you should they're not interchangeable. Proficient and growth is not interchangeable. But you can celebrate growth. They tend to be imperson. I'm more of a fan of growth than I am in proficiency. Like go back and give positive feedback to teachers to say you're doing good. >> Thank you for the supports of all of the different funding that's been done to live
041this far though. I know that it's appreciated. So thank you. >> May you want to go? I have your handouts. >> Yes. U Melissa, could you make me co-host so I can share my screen? Um, but I know Tim is going to hand out um hard copies. And what is um being handed out is actually part of the packet tonight as well. Um so essentially just kind of want to give you um an overview of some of the funding that's actually supporting what Melissa just went over um and the great work that's happening in our schools. Um, so the the I couldn't get it all on one page. I apologize. Um, okay. So, I can share my screen now. >> Okay. It won't work. >> Is that showing up? Okay. >> Yes. >> Yep. >>
042So, kind of a split screen. Um, I tried to align. So, pages one and two. So the front and back are uh showing you examples of what our federal and state funding um are and what they have been for the past uh two years plus the current year's allocations. And then kind of along with that pages three and four of the packet are um the FTEEs that are associated um and being funded either fully or in part with some of these grant funds. So on the the first page, these are the big um uh formula grants that we get on an annual basis. Um they are federal grants and they come to us through the agency of education. So the first three that you see there, title 1A, title 2A, title 4A, uh are collectively
043known as the consolidated federal programs. These three funding sources actually can be pulled together and they support what are known as the schoolwide programs, which all of our schools um being title one eligible because of our our poverty rates are all schoolwide schools. And they can also be pulled to support consolidated administration, which is basically administrative positions um that basically support um administering the grant, making sure that we're following all the rules, making sure the the funding is budgeted appropriately. So, you can see that the funding did take a dip um in FY25. It has come back up uh a little bit for title one in FY26. And then in italics under each of these I've noted um we are required to uh share some of these funds with our independent schools. So annually in
044the spring we work with all of our independent schools to see if they are um if they want to participate with consolidated federal programs. um if they do, they have to share their student counts with us and then we allocate those funds um and double-checking them through the grants management system and the amounts of money that have to be allocated to those schools. So, just so you can have an idea as to the money that comes in um we do have to share that with with other schools. So, your title one money um does support um some early education. It um provides homeless supports um transportation and um homeless liaison and um some transportation as well. And then we do actually have some of our independent schools have enough funding that it supports actually a
045partial FTE. So we have interventionists um serving some of those schools. Title two um really focuses on um supporting effective instruction. So we have coaching there. Um and that also uh does a lot of prof uh professional learning, professional development, mentoring, coaching. So a lot of um some of the work that Melissa was just talking about um comes from title two. And then title four um this there's three facets of title 4 u to support a well-rounded education, safe and healthy schools, and effective use of technology. Um so we have staffing in there. uh which are there are equity coordinators um uh behavior coaches and you notice on the on the right side of the screen in the gray areas I've kind of shaded them we we've had to reduce uh the FTEEs funded through
046some of these sources. So I have them shaded um if they've been completely eliminated um from these funding. Part of that is because of you know the increased cost of salaries and benefits. Um but also to something that folks might not be aware of is that uh several years ago um there was legislation passed that anyone um that is being funded uh in part or in full through a federal grant that is an ed licensed educator and uh participates with the Vermont State Teacher Retirement System. whatever we pay them funding wise. Um there is a a 20 25% um and that has varied. It was 20% um a few years ago. Currently for this year 25.47% um of the money that we pay to them has to be taken right off the top and goes
047into the teacher retirement system. So those are your title grants. Um and then we have title 4B is um also known as our 21st century grant which we just received for the first time last year. So the only full FTE that we have with that position is our project director. Um but it is supporting all of our afterchool and um summer programming. Title one school improvement. Um we have four schools uh that were identified for comprehensive support. So we do have some um FTEEs associated with those as well. Um we are currently in the last year of the title one school improvement funding. Um so none of the uh neither of the Arlington schools are in comprehensive supports. Um so this doesn't apply. And then IDA um we have two little not two little buckets
048of money. Uh the prek bucket is a little bit smaller than um the the regular IDEA, but I've rolled them both together here for your um illustration. And you do have uh some staff that are uh funded through IDA and the IDEIDA money, individuals with disabilities act um supports intervention and special education services. So with that money, we do have quite a bit of um as you can see FTEES funded there. Um and it also provides the funding for our summer services. So extended year services or extended school year depending how upon how some people refer to it. Um, and we also have a lot of contracted services that we use through an IDA, um, including speech and language pathology, um, psychology, uh, board certified behavior analysts, clinicians, um, occupational therapists, physical therapists, um, and
049things of that nature. So, that's a a really broad overview. Um, one thing I did, oops, that's not the one I wanted to. So, earlier this year, um, when the federal government put a pause on funding, it was title two and title four. So, the $622,000 and the $513,000. Um, it was unsure whether or not um, those funds were going to come come through at all. Um, and right now we are um awaiting what what might be happening at the federal level. Um, sorry, I'm trying to stop sharing. I don't know if that's actually >> Yeah, >> you're good. um the budget that that they are not able to set to settle on right now at the federal level would include funding for our next fiscal year. So there are folks at the agency of
050education that are monitoring closely what is happening at the federal level. Um and they report out to us weekly with any you know updates to and they haven't been able to provide much at this point. Um but hopefully uh we will have a good sense of what we will be getting for funding next year um ahead ahead of budget season. But we do know that um again rising salaries and insurance costs are are putting pressure on along with what's required to go into the um teacher retirement system. So I didn't get into all of um the other smaller grants on on the back sides um but the information is there. happy to answer any questions that you might have, but just kind of wanted to tack on to what Melissa had presented um to show
051you where some of that money comes from to support all the good work that's happening. Thank you. not a question and I know this is not in your control but being a smaller entity in a large entity when you're talking about proportional share of grant money based on students our student count could remain the same of students who qualify for services and another school's student count increases. So the proportional share then shifts which means more monies go to the school with the higher need. Even if our number of students being served by that position, we ran into this with the reading position. Our number of students being served is not decreasing, but our FTE is decreasing. And it's not I I get that it's not your system, but it is a real struggle um to
052make sure that we because then if we start providing fewer services because our proportional share of the total is now smaller. We're still trying to meet the needs of the kids. Um, but we have fewer bodies to try to meet those needs or at least fewer bodies paid for through the grants. We have to fund it through our general budget. >> No, you're you're absolutely right. It is it's it's definitely um it it's how the the structure works and we have to rank them and the funding has to follow where the need is within the whole organization. >> Yeah. Oh, I I appreciate well said Renee and I appreciate the chair. We've gone a little longer than I anticipated, but I the thing I would like to for the community to hear is that um
053the level of uncertainty is not helpful. We've set school board associations, superintendent associations, business officers meetings just in the last month and these are professionals who've been in the position much longer than I am. And my takeaway as a rookie leaving those rooms is the uncertainty. We're going to be asking school boards and communities to build budgets in November and December when big pieces of your budget are unknown. And so the next time we come back, I'm going to bring one pager to share with everybody. I'm sure there's copies. Um, voting on your school budget and then the long and traveled road that it is to determining your local property taxes. I don't know if that's a big conversation in this community. Kidding. It's a big island whole presentations on that too. >> I'm a
054I'm a resident of Pal. Um and so uh we'd like to bring that to folks to show that school board making its best attempt to build a reasonable responsible budget and there are so many unknowns going into it and then the frustration that I hear from my community members and your community members and taxpayers of like are you kidding me? I voted on this percentage and my tax bill showed up. So I hope to bring more information to the next meeting and share that with folks. Um, it's certainly been an eye openener for me as I've been in the job for three months, but I appreciate the board giving us time this evening to share some information. >> Two years ago, we did a full presentation of exactly how property taxes are calculated based on
055budget and all the things that go into it. >> And it boiled down to one page. I broke well it was a presentation. >> It was multiple pages and I tried to make it as simple as I possibly could in a very complicated world. >> Okay. Thank you both for the presentations. Excellent help. We have made it through finance. Next we have policies. We have policy number 6190. All named observation servants to be adopted. 1025 public complaints about personnel to be adopted. 1090 use of school facilities to be adopted. 516 student nutrition and wellness to be adopted. We'll do two more to be one that start with the adopted. Is there a motion to adopt those? >> I make a motion to adopt them. >> I did. >> And we need a second. We'll discuss.
056Is there a second? >> I'll second. >> Okay. Now discussion. I just noticed in the use of school facilities I said it was some of the things that that were supposed to pay and I talked to Tom. I guess that we haven't done that in the past. I hope that's not going to change. It really the way it reads this is something superintendent to set the fees but we've never charged my explanation was the only time we have ever charged use of our facilities if it requires Walmart custodial or maintenance staff to be present then we charge whatever the cost is for them to create revenue I anticipate that would be superintendent moving forward. >> Another item on that is that these are policies that were warned a year ago, >> full year ago. So
057um at the last SPSU meeting, Tim did ask for um authorization to work with BSBA to do a full policy audit to get a better handle on where we are as an organization. should we take a year to get policies warranted and adopted. So something about our systems not not working and that that audit should be done u by the middle of December. So we'll be sharing that out to any discussion on those. Okay. All those in favor? I >> I. >> Anybody opposed? Next, we have a warning of home study programs number 6382 and workshop and communications between employees and students number four. Is there a motion to those two? >> A motion to those two. >> There's a second discussion online. Hearing none. All those in favor? >> We heard you, Jess. Next,
058we have operations. Um, first item under there is our basement issue. Just as a refresher, we have had some mild slash odor coming from vestibial and guidance area. We have explored that ripping on the floor twice of putting the vapor barrier up here. And long story short, it appears that it's it is a vapor barrier issue in the basement. There used to be, please correct me if I'm wrong. >> There is some plastic on through now. Envelope everything to the walls are still seeking some moisture, especially in the back and port. There's just constant moisture down there. It's not all concrete flooring down there, too. And you know, sits on ledge. So, there's constant moisture coming up through This is the easiest place for it to get out through because it's two wood floors. This
059has carpet and l this area has the best view right here. See the worst areas where it penetrates through. probably did have some homes leaders come in specialist when it comes to that. They did a proposal for them and invited three different companies. So they didn't even want to show off around $40,000 to do this entirely. Couple of the biggest problems is our lighting. We have no lighting down here at the access down there. I did do some investigating about possibly building a doghouse out here with a pork foundation around it and bigger access directly outside. That ended up being like $25,000. So everything could be put together. So I would assume that's well out the window $65,000. >> Yep. Um, but in any event, there's a lot of stuff down there that was probably
060put in there prior to the building being built on top of it with the fire in 1940. So, there's a lot of stuff that has to come out. Comes out of a 30 by 30 bolts. This really our only access in there. There is another access area. It's clogged with pipes, sewage lines, and everything else. So that we really can't get anything through. One access comes out into the office or the kitchen and then it has to go out through the closet down through the kitchen and out as well as everything that comes in to be all the insulation, the spray foam, everything that they proposed as well as gravel and stuff to lay on top of it. All would have to come in through that same hole. So there's there's a lot to making
061that project work issue that's been ongoing is really pushing to get it done. It needs to be done more full insulators is not just vapor barrier. It also includes ceiling exterior foundation walls covering the dirt with crawl space with vapor barrier as well as crushed stone. It is a 15 mil thermal barrier coating that they put over everything. They put in drainage mat as well. No trip to this side covering all exposed foam with a thermal barrel barrier floating makes it fire retardant is my understanding that is required the code and their total quote is $39,041 since I emailed this to you guys earlier just for zero guarantee that a So, in speaking with him when he was here, I went through crawl under this part and stand under. It's you might have to bend
062over, but um when you get to the other end, it's crawl space only. It's about 4 ft high. It's broke up by the classrooms. It's It's a difficult area to get into. Basically, he said yes, it will work because we're sealing all the moisture out of the building. nothing has come to the vote. I had talked Todd and I had talked when we did this project about possibly putting in some vents. He was very much against the vents. As much as you think you're letting air out or moisture out during the summer, the humidity and everything else, you're actually inviting moist in. So, he was he was against that point. We need to thoroughly seal this. and not get out the entire outside. So, >> so my next question is you say this was an
063ongoing thing. How long has this been going on? >> It's been going on for a long time. We've tried different things to try and >> 10 years ago as bad as it is now. I would say in the last five years it's gotten considerably worse. So, no idea what's changed in five years. >> Groundwater in here. Todd and I had talked about that and we had Nate in to do a bunch of exploratory stuff. We was going to change the the piping out that we in that 4 inches of rain and we had a couple weeks ago and literally flooded the basement downstairs. The Nate was here. We've gone through a bunch of things on the outside to try and help get some of that water further away from the building. But something underground has
064changed to put more moisture coming inside the basement of the building. Both this section and down into the boil basement area will be back to do some more digging up there. Drop the drains lower so hopefully we can catch more of it into the drains. But drains are completely open. They're perforated. They should be taking anyone that's out there. And I don't know. We're We're kind of trying to figure this out. Mother Nature's still on this curve. >> Well, with all the work that the town has done on drainage, town and that residential property has done on drainage issues just down the street. I mean, it's not just here. >> It's not just here. system. So, several of these houses down here used to mow all the way back to the woods. They can do
065more because there's so much more water. >> We don't know where it's coming. I mean, it's coming off. It's coming out of the ground. Why it's changed, I have no idea, but things have changed around here. I don't know what your property is like up there in the new home. It's wet and dry. >> So I mean we used to have a reservoir up here behind Kenny Smith's maybe since that got shut down once it's changed water close. I don't know. >> The other thing is that one had a vapor vapor bar >> they disintegrate to the top which is what this has done. And that is what prevents those that moisture in the there's no way to prevent moisture from coming up from the ground other than a big there's just no way of
066doing it. We've looked at the wood there. That's why we pulled up the floor. There is no mold or mildew under it. That so it is all coming from this area. >> We initially thought at one point before we fixed the roof here that that window leaked. We thought maybe it was in the window in the wall that was all torn out. Not the case. They found a small section heater leaked at one point. Found a small section there. That's that's why it's been a series of explorations trying to figure this out. Really essentially determined basement has to be completely resealed since unfortunately only way to do that. Correct. We can send our people down there to fix that right. >> Um, efficiency Vermont Paul is working with efficiency Vermont on this because we are
067thermally sealing it and that provides better heats better heating for our building there potentially to throw some money to us for this project as well. How much? I don't I don't think that's any idea, but she was working with them, but >> I don't think we have a choice. We got to fix it. So, >> we've got to fix it. And and like when we were down there falling around, he's like all this stuff that's got to come out. You need to be have a suit on and a mask out when you're taking it down. He's like, it's got a lot of a lot of crap down here that needs to come out. And I explored the doghouse doorway issue because that's 30 by 30 opening down there's going to be a nightmare to work
068with. I don't know what else at this point to do with it. So other than we've got the proposal >> just trying to find we don't have a policy. I mean on a project of this size with this cost to only have one bid. >> She attempted to get one. >> I don't want to do it. >> I mean I don't I don't know if there's Vermont foam insulation is the by far the largest foam insulator in the state of Vermont especially selling. There are other spray foam insulators but they probably project with this size. It is 60 ft long by 16 ft long through a 30 inch by 30 inch open. >> It just, you know, when we've had multiple bids on projects in the past, there's been such a range that it's hard
069to know where this falls in the market. Well, I can tell you I personally I had Vermont ventilation come in and give me close doing some work at my house and not nowhere weird this size and that work was $7,000. So when I looked at this I was not shocked at all. I actually thought it was reasonable compared to what >> just would be helpful. I mean from a it just would be helpful to have it some sort of benefit. Um I even did some calculations um like based on four yards of Brushdale. I know Brushdale and Boston are right now like they're they're well within I put on the agenda and have action requested. Um we have to get this done. Uh you know one of Dan's requests is that we have a timeline
070of getting this done. set forth and I think we have we have to do this we we've been working with you at least in the different I think this is our last and final step is my opinion >> work can begin though to get the stuff out while Holly determines whether or not efficiency Vermont will offer any assistance in this cost >> because you have to be out of the building for what 48 hours with the spray foam. >> Because of the views that it's >> also taking everything out is going through the columns. So going to be very very difficult to get it out of here while school is in session. Everything has got to come out because we're going right through our food through our cafeteria. What's the logistical recommendation then on how
071this gets done >> for Christmas break to clear everything? >> I think our Christmas is a little longer this year. these two full wings this year. I did >> I meant a loss because I thought I really thought we would find some rott of wood that was causing the odor and I took out half of that office and replaced everything. Put new flooring in. It's it seemed okay for both ways and it'll smell. I think it's on the board to authorize the work and whether efficiency or not pays for some of this or not. If they do they don't we in my opinion and then we can work with Renee. >> Yeah. someone else. I just make I make a motion we do it. We got It's gone on ways. >> Okay, we have a
072motion. >> Motion to what? >> Yeah, I need a little more to accept Vermont spray foam. Yes, >> I'm sorry. Vermont foam installations. >> Yes. Very recently. That's definitely >> any further discussion hearing none. All those in favor >> anybody think that was I right Jess? >> Yes it was. Sorry. >> Thanks wanted to make sure and I would say at the end I took too long. I'm sorry to do this. So >> okay that is that uh Jamie you had some other other facilities updates. Yeah was transportation. >> So we also had two roofing companies in to look at our rubber membrane roof on all the flat areas up here. See two bolts from those from them 134 and 185 something like that. Oh, we don't have that in the budget anywhere. >> That's
073something we're going to have to budgeting next year. >> So, in any event, um, our rubber roof is deteriorating very fast. It's well beyond its years. It was done in 1994. It's a 20-year roof. So, an extra 11 years of it so far is another very large expense. As far as down below with the bus area, got the electric buses in. We had the chargers and stuff put in. And couple things that we've come up with. When the building came down, we also took out the outlets that run the heaters for our diesel buses. So, we need to get those back in on the timers. So, that is part of a proposal I got as well as backside of the bus is against the woods and it is extremely dark down. So first thing in
074the morning um I leave at 4 to 7 and you can't see your hand in front of your face. So, I did have Randy come in, give me some pricing on running the the power down there along with the outlets, running power down there and putting lights at each of the charging stations which would shine between the buses so that we could go off and see out and stuff. Rich can attest to that. it's difficult to do in the dark. And the other thing that I talked with Paulie about was um possibly building a small roof over top of it that would house the light, also keep the charger and all the stuff a little drier with all the snow because the trees hang over it. That stuff drops all the time to help protect
075the chargers and give us a base to mount the lights to. Yeah, one pricing on that. That was like $6,400 for the for the little shed roofs, another 5800 for all the electrical and that's with asking the town to do the digging for us so they don't have to hand hand dig stuff. So those are two projects there. that would like to see done before winter if at all possible. >> Jamie, as for a formal request with bids for next meeting on those things, >> yeah, >> it's nothing we can improve tonight. >> No, I know. I just wanted to get it out there that we're working on. So, that's not looking good. and snow, a lot of cold and just trying to get ahead of it before we get to that updates. I think
076everything else we talked about in the past, the ditching at Fiser down along through the town, putting in new culvert, it's taking a ton more water. the the ditch around there to the little bridge that goes over the Happy Days is really filling up with a lot of debris and stuff. So, that does need to get their shell. >> That's not much. >> It's not. The only part they're actually responsible for is the road. They did clean the dash p this way further just to try and eliminate some of the debris. But once it comes out, it hits our lungs from James and from Nate that is one. We'd also talked about the parking. There's been a few issues with parking with the the library. Some things going on there. So that's a project I'd
077still like to see happening on the building. the roadway from the red building back up toward the library. >> I would ask those things for budget >> recently. >> Yeah. Budget tell >> the only one things to me that we can handle. The only other burdens. >> Yep. >> Big thing would be the floor that Fisher recoding. It's about $25,000 cuz it's at a point in its life. That's an epoxy war down. It's at a point in its life where now where they used to quote three milliliters of of coating on it. manufacturer is now says it's hit this point. It needs to be between double and triple that thickness. So the pricing right through the roof has everything has it. So and the good news is if it was true based on Rene's projections
078which is usually spot on the money with some surplus this year we can ask to back up our scing funds. Um, we haven't done that in the last couple years because we've utilized the money to keep the tax rate down. It's just probably a year that we have to boost those back up and start addressing some of these uh facility needs with with savings as opposed to asking you. >> So, that's why I would say let's >> things like that. I hope we we address it. >> But we all >> but I I'm okay unless the board disagrees. We you know I mean to me the lighting the annual you see you know the charging stations is a little more immediate. So I'd like to see proposal next to that. >> Yes. >> Y disagree
079with that. We did have our safety inspection of all of our varing equipment, basketball hoops, bleachers, all that stuff. There is um some need of repairs. Um the basketball hoops and the bleachers as well, not significant, probably about $8,000 alto together come out of my contracted services fund I've used for them. So there will be some of that stuff coming up. Other than that I think and do anything else that we talk about. I think for the most part everything else is okay. If the letter that we received on the electric bus sort of feedback is that being >> that now speak with transportation. >> Well, I don't think we need it line by line, but it would be good to know what's going to be done to address the issues that have been raised.
080>> So, uh, we all got the letter that Rich had put together and and I signed my name to it as well. Um, we have been having some issues with the electric buses. Some of it is being taken care of. I've sent to Todd sent to you guys today. There are some things that have been we've got pricing on to repair. I don't know if we should be paying labor on some of this stuff because I was fault of the manufacturer when it came in. The Blackford buses we have not haded by DMV. However, they were here and inspected our diesel buses. Bus four diesel has got an indie exhaust on it. They Anderson was here today and dropped off a bunch of exhaust parts for that to do tomorrow. They said that's coming from
081probably not ours. The other big thing that they picked up on when they were here should have on the past has been a little unclear as to exactly what they are required to have. and he did send me the BSA BS or I don't know the law about it that states that back in 2024 the legislature did enact a law that they do have to have faults. So, as I said, I I had Anderson here today dropping off parts through a whole bunch of this other stuff. One of the problems is cameras as well. But back to the bumpers, they asked for local body shops to be able to paint them, take them off or whatever. So I suggested two to them. Richardson's in Bennington down on Vmont to maybe paint the bumpers. I also
082Rich's suggestion gave them White Rocks. They do this graphics and all that, but they also do wraps. So maybe a wrap will be a a cheaper and quicker way of taking care of that. So they were contacting them. That is not on there. That's on them. Um, one of the biggest things that's going on, this is the preconditioning buses, and that is when plugged in buses turn on, the heat comes on, and the batteries are warmed prior to us going out in the morning or throughout the day. So, right now, we get there, they're not started, they're not running, we go to leave, we got to turn the heat off. Our battery consumption is super fast. Um, I do a 27 mile route in through San Diego and West Arlington and I'm using 60 to
08370% of my battery. Only running one heater or two on fan. If I've got to run them all because it's zero out, we're not going to get the range out of these. We're not getting the range now. Um, just went to Pney. It's 34 miles one way, 78 round trip, 68 round trip. I was down under a quarter of my battery when So, we need these preconditioned and some of that program. Um, bunch of little things that you guys have all seen on on the list here. The camera system, again, we've got a couple broken camera brackets. Right now, we don't have access to physically see what's going on. So, we can't pull the data from the cameras. So, the camera company is supposed to be contacting me tomorrow. You walk me through and set
084me up on that. The defrost is has been an issue in these the front windshield specifically. It's very tiny slits in the windshield and soon as you get a bunch of kids in there, those windows cross up and they not clear wiping them. Rich has had probably the worst problem with them. >> Is there a solution for that? >> I don't know. So that's why I addressed it with him today. I said we need to find something out really quick because we got 24 degrees coming up tomorrow morning, Friday morning. So, just a bunch of little things going on, but things like stuff that needs to get addressed and it seems like it's been lagging. Brought it up multiple times just taking forever to get these things taken care of. And we're driving them into
085the winter and these things aren't addressed. They're going to get parked. Well, I mean, we knew there was going to be shortcomings and that's why we chose to buy new diesel as well. >> Yep. >> I guess from my perspective, if there's things that weren't necessarily wor as an example because I don't know, but heated mirrors and you need heated mirrors, then let's get heated mirrors. >> Yeah. >> You know, if there's a solution to fix to make the bus safer for your drivers, let's >> figure out that solution. $666.38 plus later to install it. >> I mean that's a you like that's not something we need to like approve. That should just be something in my opinion. >> No child left behind system so that you go to the back of the bus. You
086walk through make sure there's nobody left on that bus. You press the button. That wasn't put in on on the bus floor. It is not state law. It was something that we have on every other bus we have now. The eightway lights on bus 4. Don't know why. They came through with just hallogen bulbs strobe. They don't flash or anything. So, we did get a price on replacing them with LED strobe flashing 435 for all eight lights. >> So, that's all stuff. >> Those are things that visibility In terms of the, in my opinion, in terms of the warranty stuff, we should be submitting all this in writing so we can document that way. >> We have an attorney that can address it. >> I I've sent multiple emails to I got this as well
087as the other list that we had. They've been gone through most of this stuff multiple times in writing in person >> and Holly is a chindal taking know um it's just taking forever to get some of these in I don't know if it's because they're in Rhode Island. Um, I don't know why we didn't get all the quotes in. And again, it could be the same as the phone, but you know, International has a bus that has a battery twice the size of this. Gives you 220 miles of range as opposed to the one in terms of ordering. >> Yeah, I know. I'm just saying just putting it all out there. So, we heard it all. Um, so I I guess our biggest problem right now is the lack of drivers. Rich is I I
088drop my hunting trip out west next week because we don't have drivers. Rich is gone the following week. That's going to leave me two drivers, couple subs here and there, which are not going to be able to cover everything. So couple ideas. Got a couple ideas there. maybe help with that. But there's room to talk about. Yeah, N has been great and helping with all to these other drivers to both of you. Thank you very much. drive these buses. So, thanks for keeping us in the loop on that stuff. Um, I'll say it again. There's things that make your bus safer $1,000 total. >> That's I will get everything ordered tomorrow. That's all budgetary stuff required. Next principles assist by seven. I don't have a number. >> I um but and we didn't meet in
089September, but I'm going to kind of leave September just know let you know where we're headed. We're starting to prep for um the just phase um and professional development for those as well as I have met with um Martha Campfield Library and Gat and Ry to talk about what options they have also offered our families on those Wednesday afternoons. Um there won't be any options at Mark and Canfield, but there will be options at GNAT and Raleigh rank with a minimum number of kids to participate and both of them have that. So the structure is the same. for the entire needs um their offerings and so we're working through those went out to families today um in the community email and we'll go out Friday the newsletter and we are continuing our required bus fire
090and lockdown drills have all been completed at both schools and next Tuesday the 14th will be our fire prevention day with our department they will come into the into the schools again as they do every year for that. And our obviously our fall sports are well underway um with the fall schedule and the John Warner tournament was fabulous, very well attended. Um lots of community support and nurses association is currently doing our vision and hearing screenings. just to say that we so appreciate our community support and the services they offer us from here association now partnering with GET again going to partner with Ren just one note uh and our PTG is now I don't know if you realize this but our PTG is now Arlington PTG so they are in the process of of
091planning dances and events for the middle and high school as well you'll hear more upcoming events about about that. And we're doing district-wise spirit week. And I just want to let you know that we did hold a presentation by John Hollington back on September 3rd to kick off the year. Uh he did this presentation about his son Ryan. It's called Ryan's story and it was a focus on bullying and Swiss. It's very well received by the by the students and continuing to be talked about an advisory. >> I did get your email about the film streaming. >> Yes. >> I have not followed up on that yet, but I >> Right. There's a showing in Jim Baker asked me if we would be interested. I was like I know there was already talk about it
092to the comments. So we happy to come. >> They're doing my monthly movies and talks and they have one planned for October already. I don't know what the November plan is but that's a common library collaboration. So, >> I was just going to touch with you with transportation because I know the bus situation been going back and forth. So, we don't have enough drivers now or we do have enough drivers. >> We currently do not have enough drivers. Um, as Jamie said, we have two fulltime two current full-time drivers. The problem comes when there are multiple sports runs. as we get to the end of the fall season, we're trying to get the games in and and we don't necessarily create the schedule, but everyone has the same problem. Um, we we've tried to cancel
093games, reschedule games, move games to different times to try to accommodate. We've we've dropped teams off early, come back regular run. Um most families have been supportive of that 230 and do a run and double run. Um and then we hold on to kids till 3:15. Maybe it's not ideal, but it it's what we have to do in order to kind of >> What about like we take kids down to the tech school does burn that too or they think >> we do five we do five we do free runs >> they pick up here in the morning >> southwest 10 we pick up at 10:10 we take down at 11:15 15 about 155. Those are some that are subd drivers are able to do easier during the day because they've got other jobs and
094most of them are other drivers for other schools as well. So they got to get back to do their other roles. >> So that's not usually a problem with >> those aren't normal unless we have field trips. So tomorrow >> the other thing, right? The other thing is field trips they do. I mean these are you know the apple picking the pumpkin patch the things that we would normally do >> um >> hilline and then seventh and eighth are going to Fort Tyon Roga >> leave at 8:00 and all that till 5. So that leaves two drivers for for the runs southwest tax all that I do have sub coming in one of the newest subs is coming in tomorrow. Rich is going to train her on the electric buses first thing in the morning
095so that she's getting integated into it. >> I did talk with Holly too about we've been trying to meet with Southwest Tech and Burburn because Southwest Tech does do the runs to Bur. So we're we're trying to piggyback based on the number of students because they are they are there in the afternoon. Then why are we going down if you can fit the kids bus? So um we just haven't been able to get everyone at the table. >> That's some of the larger numbers we've had this year 13 in the morning. >> Well except that some of our so our numbers are dwindling. they're a or dropping but um some of the optimum kids also participate in sports so it hasn't been conducive so they have been driving themselves with parent permission because otherwise they
096would miss the bus that has to leave at 150 because their class goes to 155 >> so um that has been an easy thing to coordinate >> who does the burn is that burners to sell it was >> kind of short. >> I don't know how many runs they do, >> but that would mean they drive right by, right? So, I mean, that's why Holly is trying to get everyone at the same table to say, "How many kids are you sending? How many kids we have? Can we've done that for a few sports runs? Um, we've sort of partnered with Mike Mallaloy and saying, "Hey, we have X number, we only have five cross country runners. Can we go be them all?" Absolutely. >> Potentially has another fulltime bus driver going on and it is
097my understand apparently. So when to test and when to schedule said tests and it's a long process. So like has an appointment like in four weeks. and then charge. >> Yes. >> You got to go. >> You're two months late. >> So, next we have chair report. Uh the only thing I really have is governance update. Nico said he's still out as well. uh the only lottery terms on this as far as I'm aware of I know there's been one map tentatively put out which basically follows the uh text centers essentially the counties and a little bit more they're still projecting that they will be two more maps coming out prior to the deadlines have been in contact with represented and senators just regularly seeking updates as best they can. Um, so I don't have
098to tell them to report on that. I don't know if they have an opportunity to meet with legislators on Monday. We hope to meet again in November before the Thanksgiving holiday. Taking some more information for them to we appreciate that a number of them showed up including representatives from Manchester. So listen to us for about an hour. I think we concerns. So there's opportunities uh through superintendent associations, school football associations, all these groups are currently gathering as much as feedback as possible and funneling. >> Can can I send you the information? I think you are you are getting it now too from rural schools. >> Yeah. >> To try to get something out to the community to solicit input into that survey. >> Yeah. um something from the SPSU that could go out to the
099entire school community that we could potentially put on front porch forum. I'm I'm a little concerned just in hearing what other communities are doing for community engagement that we're that we're not >> Yeah. >> Um and want to make sure that we don't get lost in the shuffle in this process. the redistric redistricting task force. They had two members who came to the regional VSBA meeting. There is a summary um Leon and I the two who attended from the SDSU. There is a summary of the Q&A that I can or did Jim send that out? >> Jim and Jim sent it. Yes. >> Okay. Um >> because I haven't Jim. Yeah, there they are holding public hearings. Um there's one tomorrow, one on the 16th, one on the 22nd, and one on the 28th. So
100there are four public hearings that are being organized by the redist redistricting task force. Um RLE is the closest one, but they all have a team's meeting component. um maybe that can go out too for people to be aware. There is a public um input portion of that of each of those meetings, public testimony. Again, I'm just I'm worried that the composition of the task force, the vocal nature of the BRSU, the nebulous place that we're sort of in in all of this that we don't always seem to be front of mind about how these changes will impact this region. But on a positive note, the SPSU boards made it a goal this year for first goal setting in a while. >> Yep. >> Being being aware of what Act 73 and commun creating a
101communication plan was good forward steps. >> Yeah. So, if I could share this with you and Katie could work on getting something to communicate out, that would be great. >> Yep. That's all I have for chairs report. Yeah. the same repair couple months ago it tonight should send it to us. There's just no I g it to you slave. I mean, again, I don't maybe I'm wrong in this, but something like $5,500 repair shouldn't cover, but we shouldn't have to city. That's something that has to get done. Just get done. If you then come to us and say, "Hey, we don't have $5,500 in our maintenance to pay for that and you need us to take out roof, that's what you come to us." That's the way I look at that. Am I wrong? And
102then just want to make sure like if you come if you need $20,000 or something like that, that's a different ball, right? you know, $10 million, $5,5 million shouldn't destroy $10 million budget. If it doesn't, we have problems. I mean, that should just be done as a maintenance thing and money out of the group fund come presented and $60,000. >> One quick point and I can send this out, but Tim's mentioned the SPS board has taken three working sessions to develop goals. So, we have three goals for the SPSU. Tim has built his goals off of that. There's a new superintendent performance evaluation policy that has been initiated. Um Scott's intent, Scott McN, the SPSU board chair. The intent is to take the SVSU goals and begin to work then with the member district boards
103to develop goals that support those overarching goals. Um when that will happen I don't know but the three goals are not in specific language align SPSU's strategic priorities to budget investments um cultivate strong board superintendent partnership by developing a shared transparent understanding of the roles and responsibilities and the act 73 engagement. Those are the three SDSU goals. Thank you. All right. I have nothing else for chairs. Uh we have an FYI. Your budget status is closed and great discussion about that. We do have a very quick executive session. There um will be no action taken out of it. It's just an update. Um so I'll entertain a motion to enter into executive session under BSA 313 contracts. >> This is Jess. Are you still okay with me not participating in that since you know all
104of our info? >> Yeah, it's just an update. Yes. No decisions to be made. You're already aware of it. >> Yep. Thank you. >> And is Vic coming in? Um, I would I know. That's cool. Pause. Pause. Stop. We'll let it pause. We'll let you restart it. Nick, how this fine day? >> I think it is. I just want to make sure because we're out of executive session at 7:22. No action. >> Entertain a motion to >> pay. Is there a second? >> Second. >> Yeah. like and you guys didn't sign. That was that was