001thank you Jessica um does anyone received any Communications agenda as presented so final second truly discussion you're already done all in favor uh hi I'm might as well should you approve the consent agenda as presented passes already at reports so first and only thing I have here is the one before so the front page you see there is the actual report we send into the state behind that of the requests of the principle so and as the principles of the year did you hear this question about the enrollment uh I think we'll start with the oldest person in the moon Mr Campbell you know isn't there some title behind violations um you give your priority apologize the Buffalo Bills this is like I apologize you did not get a report for me with the pack
002although Christine's gonna send something out um not really much on it other than confirming the members of interesting is already exactly the same number of children that we have that we cancel the first day of school so then things are going fabulously trying to think yeah John I'm going to do any kind of similar like um Pumpkin Fest to what BDS has coming up but we do decorating and then we do a Halloween party this is a several type of event it was the yesterday right we do it yeah John before we go on on the stylish report you have the same amount you did opening days could you talk to the committee about is that typical well if it was indeed to see increases the decrease usually sometimes we're going to pick up a
003couple of kids over the course this week a couple of kids and the rest of the school year um [Music] change starts people will actually people would sometimes that I'll find in internals that people will buy in the spirit button because there's already somewhere else they believe their kids in school s this is because she is not always hearing nothing Falls to me and I don't ever get the rights forward chase the gallery all right so for example the numbers like you said our numbers usually we see the increases mostly in the summer so that's what happens for a moment I also have I don't know right so we have some um some requests to start some new class and so the first one is the auto club and that was requested by a student
004in Central Valley and it's to be run by advised by christophia it's a brand new club where they go ahead and talk about um cars what's new in the automotive World um how could you like do it yourself maintenance and things they're hoping to do some fundraisers they're interested field trip at the end of the year another club is the chess club which was suggested by Sebastian menu tomorrow um with the advice of being Mr retirement and this was um you know influenced by um some you know some popularity with chess because of the Netflix series um this is interesting because they can not only use boards but they can also play chess on computers I believe on Wednesdays after school uh and then our third group another one is the game group club which
005has been actually running for quite a while voluntarily it's been a very successful Club there's about 15 students that actively participate on a regular basis for both Middle School and High School sometimes they um you know they play games separately sometimes they actually get together and they play everything from a whole variety of board games to card games and it's a really nice group especially for students who want to participate in after school activities but aren't necessarily interested in sports or the other types of curricular activities that we have to offer in addition to those three clubs we also have some requests for additional stipends for two of our extracurricular activities one is for the junior National Honor Society that's currently being run by Francie Gleason and Chris Cassidy they're proposing in addition to having
006the junior National Honor Society advisor that they're also being a junior National Air Society coordinator because currently their responsibilities take over 120 hours entire process of leading and renewing and choosing and forming the approximately 200 student applicants that apply each year and then once they have their um you know their members they um guide each of those members through two community service projects each student um they conduct several fundraisers and meetings and they also have their production ceremony at the end of the year and another additional supplement request is for the high school student council which is run by a technique and Dr Kim trainer and um they would like to propose that they're being separate sites if I have a position so that they would have a high school student council advisor but also
007a high school student council advisor student education coordinator they um currently put in over 295 hours worth of time to um perform many many responsibilities associated with the student councils such as coordinating and running the sixth grade notification we have for students in southern several first day of school events to help welcome all the students to some Hospitality they run the fall winter and supreme spirit pep rallies and do a lot of work for the home kind of hands there's all sorts of activities throughout the years such as the deck the halls competition a high school scholarly fundraiser 12 days of Staff appreciation we have the Haunted Hallway Fall Festival there's Thanksgiving food dried clothing drives many conferences that they throughout the year Valentine's for veterans polish lunch for Special Olympics Penny Awards fundraisers they
008do a Walk for Hunger type event and I want to use it because there's all the elections and they also do send out to graduating seniors and collaborate with us for the fresh day events and assistance are uh I actually I didn't bring that one um other clubs first too I am also the same things what Lori said my second thing is I mean I know I'm friends Junior National Insight induction but I can imagine that alone is a ton of work to support me back a little so it makes sense to me for for it to be an additional side right now I'm curious about the 200 student applicants there if this is Junior National Honor Society right that's for work reasons seven days every day I guess it would depend on the year
009sure yeah yeah okay so like right now even though I don't have the actual type of stuff um not uh junior National Honor Society is 682 and that's split right two and then the high school student council is 16.90 excited and then for clubs in general like the other three clubs they're usually around yeah that's the yeah so yeah what was the additional statement I mean I think it's great to double it right yeah so they would so the Honor Society would be another 600 and something dollars and the student council is 1696 1700 so another 1700. okay makes sense they were splitting it there was always two people doing the work they were splitting the statement yeah [Music] makes sense yeah when I was a student in high school I still think back until
010the experiences I had in those two organizations specifically so strongly support the additional advisors I was like I still don't talk to some of the advisors who advised me 20 years ago 20 years ago um so that's great that's a question on the road so it's a little difficult or maybe not as clearly to understand class size and the impact of class size at the Junior and high school level as it is at the elementary school pretty cut and dry you've got extra markings in the second grade class you know what's taking the most knowledge as we look at the enrollment at tejanjo are there any particular areas subject matter areas where you're crowded so to speak and others not so much in the middle school because we basically hand schedule everything in the summer
011we make sure that we look at balancing numbers about how we do that so not necessarily math is a little different because there are significant levels of math you know so if they're like it might be a class like if there's one Advanced algebra class that might be a little heavier that's how many kids go to you know recommend it to that but for the most part we even you know you know in those classes all the high end what what class or classes tend to have the most number of students and what classes so for middle school if they're going to be high I would say math classes based on the fact that you know certain math classes like an advanced math class or something because there might just be one let's say 26
012kids can't recommend it for it so that might be 26 kick in the class versus 20 to 21 to 22. um but the other those other core classes um we we try to keep those very even in order to know um in the high school um I mean you know like certain classes like every student needs to have equal shell for a year so of course um I would have to say around I would say around 2021 okay so we're similar to what we are at the high end in the elementary school probably including different type of writing than it is yeah and then you know you know some classes like foreign [Music] eighth and 9th enrollment numbers dropped significantly concerns um year over year though we're losing between 50 and 20 kids consistently more
013on the upper towards the 20. last year we lost 20 kids um so I'm just wondering if there's anything we can be doing as a district to help sort of um understand why these kids are leaving other than you know I mean my son's interview tonight most of his friends had left um and I get they go to St John's reports too but I'm wondering if there was something we could do in the exit interviews with these families to better understand you know what what can we help what can we do to help hold our students here um you know we have this sixth grade hearing camp but like why not have more informative Obsession to go from hm yeah offer you know because I think sometimes when you know we'll meet with the students
014you know so I think that's something we can work on yeah I think that's great it's a great solution it could be two exit interviews with families then we could maybe hear from these families where you know where we're missing if there's something we can provide Sally I love the idea of doing the parent campaign tonight because I've said to so many people you know Middle School is kind of like the Snowman plan the fun of elementary school and the seriousness of high school and then you know these kids are just kind of morphing they're just and everything's awkward um and so you know it's hard to have a good Middle School experience because it's just hard to be a middle schooler um but the Middle School classes are so different than a high school
015classes and the the rigor and the just the opportunities that are at the high school I think that's a really I love that idea of doing a parent Camp eight to nine so they can see what's offered here right um and the kids can too and they can get excited about it and I think just because we're in the same school there's okay you know so actually it's great I appreciate that and I know the parents will really appreciate it too and I think like you know it's I really thought right now but you know eventually to do it even earlier than that matches before they start that Pokemon thank you I appreciate it thank you anyone else questions yes [Music] I'm just talking to chair with the Facebook post that he shared with me
016when you saw it but um yeah tonight Tuesday 6 30 again so um it'll probably be worth us looking for some things from that and seeing what was being discussed in terms of your enrollment deductions too there's things [Music] into those classrooms there I'm like actually knowing that he wasn't gonna be able to make it I actually wrote a long piece about what's going on in the schools and and talked about the tour that we had and then he actually videoed himself reading it and he sent it to the two formats and said hey which is that you pick which medium which I thought was really horrible just the school kind of weighs in a little bit so it's a good idea for us to do the double checking field in South Africa cmrtc oh
017Central Mass Regional planning positions and that was um all right John Maria first principles are more welcome thank you thank you um so we are just down one students since our September report so we're at 308 we do have two students coming um the week after next the first a kindergartner and the fifth grader um so we'll bump up a little bit there in terms of the trend of you know we obviously see a lot of building happening in town and the numbers have been increasing over time and so I personally would like to keep an eye on that in terms of class sizes and distribution of classrooms but we're cruising along it's exciting over there and we're happy to be all together we still have some we have some new staff we hired in
018the past month um and we just have a couple more subscribe it's a feeling like home yes yeah everybody is so welcoming in the community fantastic and um even though I was a lady with this crazy idea of you know drop off whatever everybody sort of put up with me for a minute and uh yeah things are going really well and then these students are engaged and having me back into the routine they have some structure that we didn't necessarily have before and you know structured with a little bit of love so that's it 42 degrees yep so um I see you have a full Festival which is great yeah yeah if you don't mess around we have a full Festival um the enrollment Trend at Bes is a concerned and I don't think it's
019going to stop anytime soon and we talked about this Megan and Julian and uh in our budget supplement meeting of last week um in particular as it applies to the district Improvement plan and the addition of additional Staffing in graduation I'm not sure whether Carol was there with usually reconnect with you on it but one of the points I made was through looking at these classes for grade memory you know we're at a point where we need to just commit to having maybe two teachers and then it becomes when that leads to smaller class sizes in terms and that leads to larger class sizes but I'm interested in exploring into Computing Improvement entomology thoughts on an additional support staff across the building based upon the size of those classes and what makes sense we'll need
020to advance based on where the larger classes are I think kindergarten is one that we've certainly in this group talked about several times in needing a need I talked to a friend of mine teachers in the Southwest District which is a kindergarten teacher so their school Community requires no more than the 10 to 1 ratio that you get a different classroom so there's no 16 person class in general future those who require a recession at that point and so that's intriguing to me as we think about moving forward and policies when it comes to things like class tests that have just come into the past when we started in the district keeping those class sizes below 20 was an important thing you heard from the community that continues to be the case so I think
021this is as I think about the district and the issues that they said over the next coming years this to me is how they think what do you what you get when you have classroom um sizes is today small but also you have consistency across grade levels in terms of three classrooms is you get the consistency of Educators coming together learning a curriculum and being able to push forward and get through the challenges that it brings and then work together as a team so when you move people around back and forth what you lose is that stamina in that grade level and their ability to deliver more intense more rigorous instruction because they have to step back relearn a curriculum and then push forward again so even those teachers who I know have gone from
022second to third grade and sort of just walked back and forth now they they're learning a whole new literacy curriculum and now that's going to be impactful if we move them again and so I do think that it's really important for classroom teachers to have stability as well as kids you know the other thing you have to realize is that 22 kids 22 kids those are two very much yeah definitely I agree with you don't worry I think the moving I taught three different grades and it was like after a while you're not you're learning along with them you know new things that you haven't learned in a long time um so I think the continuity would be good I think my mom comes second grade for 30 years all right thank you yeah I
023will let three go home with your families enjoy the night thank you for coming and thank you for presenting thank you um [Music] thank you um Item B I mean item six we're going to be um thank you so in the past a couple of years we've made sure that the school Community has had a chance to see the grants um so at least recently this is this is the F grants every student succeeds act unfair and these are the title grants they have one QA number four we get these annually I wanted to make sure that we had those approved tonight and also just to let you know I need to see the amount that we're getting here is millions of dollars or at least hundreds of thousands of dollars we try to stretch
024this money as much as possible I put down a new purpose and use basically what we're using that funding for um but it's it's not a lot of money we try to think about what we need from year ahead and adjust accordingly so those are the figures for those of those three grants also just wanted to give you an update on the parent teacher says so by the end of this week we should have all the element country students scheduled for the parents schedule for the elementary conferences on October 17th will open up a link to to honto parents for a new system platform we're trying this year called sign me up and it is a link that the secretary at the hospital will send out to parents and they will be able to select
025teachers that they want to see we have a team of this is the Middle School teachers but only in pairs so you will have like a bla social studies and a math science that will give us more slots opening up but we'll also have common theme cheetah teachers together and we'll also keep that team the Middle School teachers wanted to make sure they preserved so we're trying it um I would I would hope that parents bear with us this first year that we're doing this and we're hoping that it's effectively we've certainly sent out a survey after the conferences um to see how this function if people were able to see parents were able to get to the teachers and then we need to get to it keep in mind there's always the option to
026schedule a confidence to keep to teach individuals apart from this particular night I did want to point out too it is the same unique name and Dairy [Music] I know it's an early release day and we thought to do this because it would keep preventing us from getting more half days off soon so we're going to see if it works and if not we may have to have to look for next year that I'm optimistic that this will work well the times again um I I had an error on the first one they're actually 12 30 to 6 30 for the elementary schools but there's a half hour break that the teacher's discretion for that they can pay for me already hot dog has a 5 30 to 8 o'clock I'm sorry on the 12th
027to three for their terms so those are conferences um that information will come again to Toronto parents October of 2017 October 24th and then finally MCAS uh we will be doing the presentations for me and past results um there are some gifts but we're concerned about the school committee about what we're seeing and I just spoke to John before the meeting he's met with Peter Doherty available from your dad I went with Peter to the high school level and we're I think we all want to just share our perspective on what we're seeing and really to be honest about I also think that what I've heard from these folks is they would love to be able to educate the school committee on changes in every asset to really understand it better because I think in
028past years we've had a PowerPoint presentation and principles go through it and then it's over and it's short that there's really not an in-depth understanding and I think of what they need and how to read them and what it means for our district so we would like to be able to offer that up and before we do a presentation so we'll have to figure out how to do that perhaps with the school committee um so that was the MCAS um also I I added this last piece I was reading this on Friday a note from Amanda jobry who teaches banking class I took until and I thought this note just spoke to the fact that it had a lot of many need to send members particularly this individual Savings Bank was a community partner as
029well the parents came out that night we were very interested in this type of program that we're offering in Toronto and that I was talking to a parent through email thinking about extending this kind of financial literacy program into the elementary school and middle school in some fashion we have had it in the past it was very extensive in the elementary school um through a parent what happened at the time to work for a bank and brought it in terms we tried it it was a lot of time out of the classroom learning time I think we can tell her that I wanted to see if Queen Savings Bank with the Cleveland Department of us even at the elementary level they gave a few sections on 90 and built from there and other things in
030the Middle School so I am interested in doing that and I just was really excited that Amanda having to reach out to other languages too and thank the parents for coming to open house I have one question Carol but my husband's great by the way yeah it was so great it was so busy I've never seen so many characters teachers kept the numbers and from what I looked at I haven't had a chance to talk directly to them certainly much more than Middle School than the high school community but I thought the turnout was was really strong for Middle School to make parents were buzzing and visiting and chatting with teachers and a lot of movement and a lot of excitement yeah um so the question I have is when the school plans big events
031like this when you want the whole parent Community to come is there ever a conversation with the athletic department about Jesus's house this night looks for the athletes in school this will affect the parents meaning like you know the field talking team is away here and soccer teams away and Bloomberg and the community plan a different nights where they're available like those where there's home games or there's maybe you know maybe just the middle school games they tend to play earlier yeah yeah oh I know what it was this year the October 16 was the one that they originally had scheduled for the early release date when they did the what they had done before this house night or day and night so I think that was why we just stuck with that she couldn't
032do it for this year but it doesn't have to be on that date for the future so I'll mention that to someone yeah maybe just to have a conversation with um Kelly and the association yeah with the Athletics suggested she was out of six awaitings that's going to be pretty impactful [Music] before they closing time knowing that you're gonna have to come back to home for another vote once the Athletics become Competition schedule yeah I mean you could just take a long time [Music] no that's a good point let's try to connect with that in the spring when we're looking at right now do it on Friday because they have less pain I don't know what the schedule is there's still games yeah Carol I have a couple questions um she pointed out there's two
033numbers here I'm missing a couple zeros compared to other districts is that a function of the number of students in our directory or is it a function of affluence what is it that determines how much we get for these ranks yeah it depends if there's a formula that's used by the same federal government and I'm part of the technology disadvantage students in the district okay and actually it's titled program so it's very different purpose for those which inclusion members sort of the expectation of the government that is the expectation that in a less economic disadvantage District that we will have additional funding available to pay for it for these things not that the things aren't needed right I think it's more that they've been getting more funding to greater needs sure it depends switching things
034into that I don't think they do that just expecting it should give more money but we really want to be able to support those communities can you speak to what that is yeah that's that's what we should provide superintendent's advisory Council because the one that we were using had so many um parents and everybody actually felt that this was able to be alone but we are finding that we also have a capability through PowerSchool and exploring an option in the future it's awesome I I know that particular item because I'm interested in seeing us put in place a more robust School climate type of survey on an annual basis I'm thinking that probably going to cost more than what we're using now but I understand because there are a number of providers up there that
035conduct these School climate surveys and public school districts and provide that information up to us from teachers staff parents as to what their opinion is of for district of what's going on in it right now I think that's probably from my standpoint there's one of the most difficult things in the role in the school Community is not having that kind of 360 feedback from parents and teachers as to what's happening district-wide and so I think as we move forward finding funding and the tools a little more robust and also I don't think we need to make up our own questions and there are people who have created questions that they know to be scientific and tested and written until we do here and that's what we did for the parents the equity survey last year
036when we used Panorama questions and that was a good um [Music] we didn't want to run a student survey on that this year and actually Jeff and I were just talking about that this morning um about getting the group together again and putting that survey together for students would be helpful queries I'd like to see teachers but the teachers thank you I'm just going to make a note um I don't know if people knew this I didn't know this until my daughter took the class but so you take that class for Clinton savings thing you become a certified teller all right so she can work I think oh wow yeah and I mean I mean just think about the financial they don't understand how to write checks or anything like that maybe they won't ever
037have to who knows but they learn so many valuable real life skills to read that class we had this I walked into branch and must bless him and I lift it up and you know you see somebody you know but you're not in the same place too he said yeah yeah he was doing his internship it's party time getting paid there and Amanda was telling me that evening house that he went on to college while he's going through college said we want to hire the students we want them working for us absolutely especially in the Summers when everybody wants to go on vacation so what grade is the class High School anyone in 1912 yeah make sure you have a minute you'll probably have to be like right it's probably age one the branch mistake
038any other questions thank you Carolyn we already did this condo Middle School a Director of Finance Miss Kitty um [Music] all right so I will start with the budget timeline yep so the timeline has been reviewed at our budgets of company meetings twice actually so I'll briefly go over the timeline currently our administrators and principals are working on their preliminary budgets any above level service request is going to be reviewed by Administration and then it will be reviewed by the subcommittee on October 20th hopefully we'll have it ready by then the budget request will continue to be reviewed internally with Administration and the entire budget will then be reviewed by the subcommittee on December 8th and presented the school committee on December 13th in January with a date that is yet to be determined the
039budget will be presented to the respective couns of Florida select men and finance committees updates to the budget will continue up until the public hearing on February 28th and the final step will be a vote at the Town meetings for a date that is yet to be determined most likely it will be in May I kind of went with the same timeline that you guys have always used [Music] thank you then the up-to-date budget report high school year 23. again I kept the format the same as my predecessors since you're familiar with it could be the best way to start off here so the first page shows the year-to-date budget for the entire District so you have District wide and then it goes down for each school so your Berlin Memorial boysman Elementary in Toronto
040the second page I added a brief description of each of the categories so you know what is included in each and as you can see at the beginning of the school year we have a lot of budget transfers that take place Personnel miscellaneous expenses and grants are all encumbered so there's a lot of funds that are transferred and moved around to make everything work but the budget isn't the adjusted budget is the same thing you approved there still are a lot of expenses that are encumbered um some of them are you know we work through them through the year some common ones are special education expenses that were hard to always uncomfort utilities maintenance and operations um so just I just want everyone to keep in mind when you look at the budget balance that
041that isn't an accurate reflection of where we're going to be at the end of the year because there's a lot of expenses that will take place throughout the year um and um if I'm trying to understand where we are and how we're trending towards the bottom line budget what should I look at to say okay so if you look at the district wide yeah yeah there's nothing that's over a budget okay we're we're in one right now we are currently in line with olive oil pressure Administration will say the 1.048 original budget you've got transfers adjusted by your previously transfers transactions that have occurred plus didn't come and visit between the 69 000 at the end yes but there's expenses that are going to hit that 69 000 different people took a year to The
042Republic balance there are 69. yeah so each I would have related to accurately booked that I'd have to dig into it it's hard for me at this point in time because I didn't create so it you know I have to go back and really dig into it and look at it most of the you know normally I probably don't have my this is going to take me a little bit to catch up so just looking at this I think that there was probably a lot of movement with principal movement me coming in so that I believe that's a safe but it's not going to get back to and like in another example as you can see like with instructional support I did a budget transfer of almost a hundred and twelve thousand yeah a lot
043of that um was movement within the ground added um some error professionals into the two border branch and then we were able to have savings throughout the budget because of that is we realized because of some senior teachers salary ladder is that part of that too would we see that reflection yeah that's under the instructional support yeah yeah if you've ever wanted to a deeper dive or this presented a different way just let me know because I mean I haven't broken out from a lot of different ways yeah I love spreadsheets um so my question is if we're under budget by 1.6 million a year end which is what I'm gathering from this right there's going to be one point maybe no so sort of not everything's encumbered utilities aren't encumbered um there could be
044you know special education is always an unknown gotcha not everything is uncomfortable in the budget so that's what I'm trying to say that I get it you're not there it looks like we're in a good position right now we're in a good position yep so if there's extra money left over let's say like I don't know let's say like April rolls around and we're like oh yeah we've got like this extra 500 000 or 400 000 can we like just take that money to do a project I'm talking about like let's say we want to put air conditioning in at bes we do that 400 000 didn't can't get another government um you don't think that we'll have that I mean I don't think we're going to have that amount of money we spent almost
045right there yeah that's what we have that's when we have something yeah past five years I know it's a nice thing to think about well I'm just looking at the spreadsheet so I'd love to see the other encumbrances are maybe it would help you if I gave you a list of what's not encumbered and then yeah see why I'm not you're not going to have one oh wait this is all spent right and the reason a lot of times that we're in good shape is like at the end of the year we do have stuff we prepay a lot of things right wishes and things because that helps us otherwise we have to pay for all those during the year which we almost could never do correctly we'd be digging into the school choice all
046the time or we just wouldn't be able to what we have said which we frequent things that that are allowable to prepare so if there's a savings you'd prepay that's typically what we do and building is as someone who had to defend our budget to two different towns I had calls from from different people they come and selected um I think if we had an extra 500 000 it would not we would not fare well since we went and bought for that kind of money anyway oh right exactly so we pay for things that we would have had to pay for anyways like like I said tuitions yeah so we can get prepaid when we do because we'd have to do it anyway it'd have to come from the top so because lawyer just said
047to have 500 000 over and then oh you know we're going to put air conditioning and put something up right no it's not the best option so it takes to say okay you did this so you can prepare for something yeah it would be like we took this money this money I think they would want us to pay for next year's budget you know what I mean I get it so it doesn't sound like we're going to have that much leftover well we'll see if it usually it's usually that's why I kind of was thinking about leaving that balance column office kind of see there because it's not an actual elections that's what I'm like [Music] um [Music] and if you look at it you'll you'll see that where it lands yeah no I get
048it I get it yeah like when I started I will say with the prepays like um there were I think two other districts prepaid and I want to say transportation and that was a huge help in starting off this year without making everything balanced like that makes a very big difference to be able to do that to do something that's huge yeah how much flexibility does the administration have to do these transfers as you've done throughout the year is that so we can transfer within a song called yeah all these are transferred within microbes okay yeah so I normally always brought budget transfers on a quarterly basis for approval um you have one more so the last item is the deposit for the ocap trust for requesting approval for a deposit into the old head
049trust for 51 700 this is the amount that was approved by the school committee and the fiscal year 23 budget and it accounts for funds from the Berlin Memorial North and Elementary in Utah thank you but [Music] thank you appreciate it you're welcome um so Miss Fitzpatrick and Mr Mara of the night off so we'll move down to the school committee's chair of support and mine's more of just a communication really um I did reach out to Lindsay Kaepernick who is the chair of the Shrewsbury school committee and I did it because um I haven't actually found a document for their superintendent's evaluation and it was really streamlined a lot easier so I reached out to our Master if we could have a chat you know or she could just explain to me how you
050know how they do this and she said let's have a call we were on the call for probably a good half an hour she was so um great to work with um and she gave me a lot of information that I will pass along to the superintendent evaluation that group um learning is very helpful and what are some of the things we need to look at too are how the the superintendent does the report to they use a different structure so it might be easier using the different structures so those are things that everybody can talk about another thing that we were able to talk about it just happened to have she happened right up that day was um you know Boylston is not part of the aspect collaborative Berlin is and you know there's
051a lot of upset parents and I don't think they necessarily understand that it wasn't our decision it was Asif as decision um and in Shrewsbury the parents were very upset because she said they had about a hundred kids that wanted to go so she said with that many kids you know it's worth our looking into how we can join the collaborative how much it would cost what we would have to do if it's even a possibility so Shrewsbury is investigating that right now and I did ask her if she could keep me in the loop I said I don't have to remember to reach out to me I'll reach out to you every now and then just to check in to see how it's going so we're lucky to have a district so close um
052she thought that in the end it may be quite expensive um and that the town you know ultimately it would be the town's decision to move forward with it but she was doing a leg work for it which is great it's nice to have someone so close by that um to be a resource and at some point we need another Vocational High School in this area to be able to cover the demand or versus offerings and he was good that the internships would start at the the idea of having you know parents come in and it's advisory well we have talked about this Improvement so this goes back to the question view us how do we separate ourselves from other schools why are we losing kids and I think it was the first school committee
053I believe that asked me that question you know this is one of the things we wanted to try to figure this out but why do we lose kids and why do we know how to keep them and so the you know the reality is we know we'll lose kids to the Math Science Academy those kids the Saint John who's because the locations so when all that said and done leads us to compete with the other academic schools and we're small so we don't we don't necessarily we're not able to offer sometimes for the academic program when they offer so when we talked about the finding improvements and there's now on three and Cal says a great job with them with Sally and Karen and the guidance Department of getting us out the way is to
054introduce the internship and Shadow of the program almost like if you think about terms of like a Northeastern University where they have I think you can go out and work um so you get some work experience so we started it last year they were going to offer like career pianos I think you call them for all sophomores and then I think they they included the June but also in the junior offering shadowing experiences where Juniors can go out into the community we have a lot of Biotech we have a lot of universities hospitals kids can do shadowing experience and then um in in the city and they have a internship available so that'd be something that there's a lot of most schools don't most academics don't have that so that's in that is in there
055and one of the things that we have in the budget last year we've had someone to work on database so even though we didn't have the program we want we thought we needed the database so she spent the majority of her time just we had an old database from the Central Mass stem pipeline but you know so she worked off that but also did a lot of call home we spent a whole year with just just building up the database so now when we restruct it we structured the guidance Department but a lot of one of those um one of the those faculty members to not oversee that program so I know Kelly you do a lot of work with them is there anything you want to add on this so I know the program's
056governance in the two-year District Improvement plan [Music] um and again the pandemic you know this was all this would have been we got the schedule to actually be up and running but it's still there we we did take the time to build those databases that they can use and we do want to know the program says of course as well so students would have some background and education around how to conduct themselves in the public setting you know what what is that said to have when they go into into their Workforce so yeah so she's worked with Islands do you need more parents do you need to go to call out to parents at all to say would you be interested about you know a career that you'd be willing to have a child you
057know student Shadow you will absolutely okay and then the other thing is things like you know I'm going to talk about this this year no instructions so that not only gives us more opportunities for those students but I think it gives us more opportunities to just expansion of a after-school program so those are the little things that other schools because of that big they they don't it's not that they don't offer but but they're big schools so they don't have they think it gets composite who are small enough so that we could offer Philadelphia school activities Hollywood areas you know music classes all right all those kind of things so those are the little things because basically we're in Academic School and so was everybody else yeah a lot of resources so you think how
058are we gonna we're but we're small we could be quite simple and never so we get to take advantage and solve these things that the internship Shadow and the after school care is putting in the late buses and I think you know we talked about that in another one so I mean that's something you have to work on but but I can't tell you how many how many calls I took from parents especially when I first got here um at the high school at least so I didn't think it at the other end right non-specification well I mean again I took a lot of calls from parents who want to do more advanced academic classes this is why that sixth period appeared in the first place is to try to expand programming you know that's
059not the way to deal with a very structured way so so that you don't miss you know you expand program at the expense of management and operations at the school class so we talked about that so um part of it is the operations the management products that too um yes yes asking for information on how other school communities and districts share reading materials I know people have questions us on that and I think they're right and we need to be able to provide transparent access to the materials that are related to the meeting we're having so that people don't know what they all look during the afternoon can you share the story what you heard that from other districts who cares as to how they understand what experience how they kind of proceeded to make
060sure this information yes I can um I know several of them reviews one one District takes um they take they basically have a full PDF it starts the first page is the um the agenda and then all underneath it are linked or not linked because it's a big PDF form of every item that's going to be discussed when they are um oh they're in their meetings I did ask them and curiously enough they give their they release theirs the next day it's just always been the next day um and that was something that was interesting as well was trying to figure out when you release it when legally can you release it there was um there was a there are several different kinds of methods that they use they use programs um let's see there's
061a woman from Brighton Regional uh the chair she wrote in and said that um the you know like they use board docs which is a program and any document can be prepared in an advanced exceptions a few and both with the agenda at the time of posting so they once they post their agenda all of their documents posted to so there's a few different things that they didn't Adam did you say UE or something I use something called Portables in my clients workouts yeah type of product but I think from my perspective the year into this now I think we need to do a better job of getting Community materials available 72 hours is what I'd expect to be able to have everything in hand for upcoming meeting so I want to ask us to
062try to be better at that and get these things in there and if if we can't get information in there in time we can push the item to the next meeting but speaking personally the settlements for this being human director as well and that's difficult to catch up on and do the formula I know a mohawk Trail let's show this last one they post their packet on the Friday prior to their Tuesday meeting so you can look at it you know over the weekend digest it which is great for two committee members but it's also great for the public in case there's something that they want to say they don't have to kind of generated on the fly so we have lots of different options there's another nice skill to check out as well but
063we did discuss it in our policy meeting a little bit and I don't know if that would be something policy would continue to deal with or present to students so we did have a discussion about it well our next meeting isn't until November 15th so we've got some time here yes get that figures I'd love to see us as situations it's extension season October 15th so um yeah it's just hard I you know there was some stuff in there but the stuff that was not you don't have a chance to look at it and then the meeting becomes less productive so yeah well my friend as the week begins the time disappears oh yeah at the end of the week so yeah so yeah 72 hours I think is good and if we can get
064it to the public too right so public can look at it and decide if they want to come and sit and listen or you know if I talk it's being discussed in the material being discussed it's something they're not interested in they don't you know I want to add them today on our school committee Facebook page he posted I saw that I was great thank you so great place to go check it out um subcommittee updates budget facilities and safety subcommittee yeah so we got a meeting um last Thursday um part about two hours uh Megan um Julian myself along with Nancy Carroll and Paul section for one unfortunately what we talked about cell phone service in around this building entails um I think overall a really effective meeting we were able to look back
065at some of the benchmarking we had requested for non-union Personnel understand where we are compared to other districts specifically for principles and paraprofessionals and have some unusual conversation there about in terms of enhancing some of those budgets to make sure we can attract entertaining great support staff and principals in all of our buildings um we also looked at the district Improvement plan specifically the Personnel section which was closest to completion and looked at some of the timing on hiring in particular looking at those AIDS in the kindergarten classrooms as well as to teachers at Bes that would then give us three teachers for everything grade level of EDS and so the message we sent back to the administration was that move forward with doing these things now and put them in the budget for next
066year rather than trying to space them over to the period I think we all feel it doesn't need to make a pretty major investment in our schools this upcoming year through this budget process and let's put it on we also spoke about the facilities assessment we have motivated for Bes okay still waiting for some people there if you know any good facilities assistant contractors tell them this is an RFP out there uh 19 October 19th to us death so that's an important thing I think for us too because we know the root for the HVAC system in particularly experience enhancement they are not replacement um later on today and be able to understand what that looks like over the next 10 years and trying to make sure we have the right level of savings account
067so that we can cover our retired Healthcare and expenses going forward um the cell phone I think that's an important thing yeah I know parents have been asked I've had a few parents ask about that so do you want to go vaccinating yeah so what Paul shares is that back in 2007 where they talked about potentially locating the tower here on the property they listen back and forth at that time between the two towns and the school district and the revenue from them think the outcome of our conversation is that we need to talk to the town of worlds in person and see if there's opportunity for them to pursue versus for us there's some challenges with it we wanted to put like a repeater device here in this building to improve it we run
068into some legal liability issues with that but I think the first step is for us to talk to the other election official groups and about a potential way to improve the lack of sufferings I think I like that you guys are asking to see like all needs on the table because I think sometimes when you look at the budget like well that's not that bad or to know when for the community the parents to know what the needs are I think is really important because then when you know when if we have to go and ask for money they say oh well I get it now I heard all these things so I like the transparency and I like that it's early on yes and they understand what it is we're trying to do and
069why and then it's great all right Student Success in technology so everything is that life design it is much does anybody want to speak to it um the policy and school committee Effectiveness I'm Neil Norman president because myself Mr Tottenham Mr Holmes and Mr zany um and the wbac um what we did is we went over the updates from the masc policies they sent out additional language and what I've done in they're going to be first reads for the next time what I've done is I've made a document for three of them I used the rest of them but you see what the old policy question you see in red what they want to add in and it's just protected classes it's no major change other than the fact that they want to make sure
070these classes so you'll see those in the next meeting talked a little bit about goals and we were going to work Mike was going to actually write them off right the superintendent evaluation subcommittee that's a different name is like the contract so we haven't met because because yes and even though I'm not on I'm not a part of that group I'm trying to figure out what I can intend to give you guys the information to go through and I'd be happy to explain the old process if you need me there I know a few forms we have to kind of figure out how we would do that but or to even just you know send it along with a letter because try and make heads or tails of stuff it can be really you know
071what we could do Laurie maybe you and I could just talk since I'm a chair on that committee that would be great yep yeah and I'd share that to the committee so we can at least kind because I know Bob had mentioned maybe kind of make things a little easier for us yes to kind of do pieces of you know the evaluation or as much as we can yes on an orderly basis so yeah maybe we should try to yeah perfect starting school committee and Miracle Connell attorneys at law the negotiation and preparation of contracts between the vbrsd school committee and Carol Costello for the position of superintendent of schools beginning July 1st 2023 in the amount of 235 dollars an hour so and it's really a discussion I'll just say that the budget subcommittee
072has looked good in the process of on this topic it looked at several uh attorneys that were evaluating for the future again they're going to plan to address an amount of General General recommendations on permanent Council but in the meantime as supporting given this for this upcoming better trial them and all right any other discussion on paper hi and I as well emotion to hire Miracle final to do negotiations with the drsd school committee and current passed out um could I have a motion to approve an open deposit in the amount of 51 737 dollars absolutely certainly discussion all in favor um can I have a motion to approve the acceptance of Grant as presented by Ms Costello okay discussion all in favor um now items D through G we have um they're all bursaries
073for the public and now it's approved the creation of the chess club at to Hondo Regional approved the creation of a game group at the condo approved the creation of an automo and add an additional stipend to the National Junior Honor Society um so those are all first reads and we will vote on those next time and at this time we do not need to enter executive sessions so our our upcoming meeting date are October 25th as native November 15 and December 13th all in favor aye I mean I thought this concludes on me