001Okay. So, our meeting Oh, there we go. We are now live and recording. >> Okay, great. Are you double hearing me now? >> No, we we just hear you off my phone, so it's perfect. >> Oh, yeah. Okay. I'm still getting the unable to join. Okay, great. I'll just be on the phone then. All righty. Well, then um if Do you want to start then or should we wait a minute for Phil? >> Uh I don't I don't haven't like I said, Phil is not able to make it tonight and haven't heard from Jason, so he might show up, but uh we are scheduled to have a our budget hearing first. So, we should probably open >> uh yeah, open open our budget hearing and then we'll see if we have any public comment, which
002I don't think we will. and then we can close that and then join our our regular board meeting. >> Heck yeah. All right, that sounds good. Well, would someone like to make a motion to start the um the meeting? >> I'll make the motion. >> Seconded. >> All in favor? >> I >> All right. Okay. So, um we'll do our pledge of allegiance and then kick off. States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. >> I was like >> well that way >> with the uh hallway our hallway repairs our flags have been removed from the library. So, we we pledge allegiance to the flags out in the hallway. motion to do the financial report first. >> Let me get to the
003right agenda. >> So, we we probably need to open our hearing, see if we have public comment, and then close the hearing officially. I'll make a motion to adjourn the regular meeting, open a public budget hearing, open for any public comment if there are >> and we have nobody in the library that uh uh is here to make public comment, nor have I been uh given public comment by uh anybody else. >> Good to go. >> So we can so we can now close our meeting close. >> Yeah. Now we can we can go into our regular board meeting and consent agenda. >> So would like to make a motion for the approve the consent agenda? >> I will make a motion to approve the consent agenda. >> Second. >> All in favor. Thank you
004for >> Oh, no, no worries. >> Do you have access to an agenda in front of you or you need me to kind of walk you through it? Okay, you do. for section update report. >> So Nicole is on site uh this evening, so she's going to lead the board in a budget presentation for the 2526 school year. >> So this is a presentation on the 2526 school year. The next here lists the five different funds that are available to school districts, a description of what is allowed in and out of each fund. We have the general fund, capital projects fund, debt service fund, ASB, and transportation. We didn't make any big changes since next year's budget. We just tried to kind of roll with what we've been doing similarly. So the projected enrollment for
00525.6 we budgeted at 79 27 running start for those which our 242 average enrollment was 83.09. So we're budgeting about the same moment as we ended this school year with um this lean on Aaron for he knows the good families in the community. So he was able to help me budget that number and we felt pretty good about that. Um for revenues we um have le collections estimated at 0.20 for 1000. We the funding for MLOX due to the legislative session passing that on to all the schools. Um we get a 2.5% IPD on all of our funded um positions. And so on the expenditure side, we pass that same 2.5% on to all positions whether they were funded or unfunded. Um and we increase our expenditures by um the new bargaining agreement that had
006some um additional um in there. And we are continuing to run the preschool program. And we also budgeted $500,000 for capacity, which would allow us for any grants or any new expend. The next slide is the financial summary. You'll see all of our funds there. Um the gold line is um what we budgeted for 25.6 And that's over um our budget for 2425. Um so if we were to spend everything that we budgeted in our budget for 256 will end at $799,000 which is a little bit um under where we are budgeted to end. The next slide is a slide on our street. So you'll see um what our enrollment trends from 2021 to budget 256 school year um a little bit inconsistent but budget and actual then here's a summary of our levy in
007February of 2022 levy um and that's our collection for each year and due to um the levy cap the legislative what we're allowed to collect not we're not we're not collecting that by about $200,000 and then you'll see a graph there of what we are general fund summary this is basically the same report that you get monthly It looks a lot like our budget status report there with our revenues over expenditures and our ending income balance. Um that first column is our actuals from 2324 and then the middle column is our budget for 2425 since we haven't ended um our current year yet. And then our budget for 256. So you compare what we had for actual and what how we budgeted last year. any surprises or anything out of the ordinary there? >> Yeah,
008please stop me and ask questions. Okay, sometimes hard to remember them at the end. >> The next slide is just um our general fund revenue all in the same format. You have the first column from 234 and then the middle column is our current year budget and then and then the last column is our future budget. The next slide is our revenues and address. You can see that the largest part of our budget is our state revenues and a lot of that drives from our enrollment. Our enrollment makes up that big piece of the pie there for um a portion of those Next slide is our fund expenditures following the same format as previously um by program. As we get further into the year, you'll see some of those lines out of they're not even
009showing up on. And then the next slide is our expenditures by activities. So it breaks them down into our teaching and our teaching and support and other supports. for as a lot of numbers. Sorry, it's not as exciting to see a bunch of numbers. >> I love numbers. >> So then you can see that 61% of our budget is on teaching and learning supports, 17% is other supports and 20% is our central administration. And then the next slide is the same information but broken down by object. So this is where you'll see our salaries and benefits. And so our salaries and benefits make up about 60% of our total budget. And our 590 is our supplies and travel make up 39% of our budget. Next slide is our endock statement. This is required to be
010in our presentation. This is saying that we the amount budgeted for state funding is $260,000. We um are budgeting to spend $854,000 showing that we're having a deficit from the state state by $594,000. see seems to be a bit of a problem. >> And they require this report. >> The next slide is the summary of our capital projects fun format where you have your actuals and then current your budget and future budget. um that revenues we have in there $911,000. So I do have a $500,000 potential state granted in there in there not knowing that we're going to get one that it allows us to um receive one and have expendure without going over budget and then 411,000 of that is our energy. >> Yep. We will be applying for the healthy schools healthy kids
011grant for new gym floor. >> Okay, perfect. And then um since we still have some levy dollars in that fund, I also have a line there that levy fund projects. So we are allowed to spend those dollars without going over >> and that's 558,000 for the right,000 >> that service fund the next slide. This is basically just an in andout fund for us. We don't really carry much of a balance in there. transfer our um current year we're transferring our um bus payment into our debt service fund and then it gets transferred out of our debt service fun as um this just has a bunch of capacity in it um as I didn't have a chance to go and um see how much they in each one of those buckets. But I do have plans
012to do that. So I use numbers that they had given me last year and then inflated them. So if they were to spend more or receive more, they have the ability to do so. >> Really cool. Thanks for talking about that. >> And then the transportation vehicle funds um I have budgeted to um start the year higher than um than where we have money now. a transfer. I'm hoping to transfer to the transportation table on there. Um, after listening to some transportation, um, giving more information around school buses and transportation, it' be nice to have one bus, all the buses that we're currently running for all of our routes on when one falls off the depreciation schedule, have another one on there so that in the future, you can always buy a bus with cash.
013And right now we only have one bus that's on the depreciation schedule. So the revenue we're receiving from the state isn't enough to buy a bus um on our own without having to finance it. >> And then the next >> um we do have a bus payment on um I'm not >> I think it's on the pri the prior bus. >> Yeah. the the last bus we just bought was was out of was cash. Yeah. >> Okay. And then the next several slides are our fouryear um budget. And it's really hard to budget out four years considering we didn't have all the information for the 256 budget. So what I did to come up with a four-year budget plan is I added 2% more to our current revenues and I added 2% more expenditures to
014our current expenditures and there was a that we dropped some FTE under the enrollment section. I tried to increase the revenues um and the expenses by the amount I decreased the FTE. So if we went down a teacher then I took out the expenses for the revenues that we would have for um kiddos in that class. Um but that's pretty much just how I projection there. They require to do a fouryear budget. Anybody have any question? [Music] >> Yes. So, we um in East are actually not in that bad a situation because we currently don't have a lot of federal revenues anyways. We have um title had a couple thousand dollar in title two for certificate staff to receive fee and we have about $10,000 title four which is student support and academic enrichment. Um
015we I think we're still getting some of that title four. We won't be getting any title two which is just that small couple thousand dollar but in 425 they did not give us title$1 because we missed um shows in census data. So, we were not able to have any title one this year, but on LSPI's website for 2526, there's a spreadsheet out that gives us our estimated revenues for title one and it's saying that our estimated allocation for title one is $30,000. So, I do have that in our budget. >> So, they're taking away some but giving us other federal dollars. But yeah, I'll take it at 30 minutes. And Nicole, you are up with our just our regular monthly financials as well. So then the this is our cash balance and it's showing as
016of June um that our cash is at 966,808. So we're still above the orange line which is our minimum fun policy and that does reflect um the purchase of our van and that is why we will see that last. >> This is our general ledger trial. These are the But I treasure every month. Um, and we did not have any discrepancies. >> This is our county treasur statement. This is what I balance my GL2 that shows our cash outstanding and everything. >> Yes. Yes. Yes. >> This is our budget status report showing that we We are have received 71% of our budget revenues and we've spent 68% of our budgeted expenditure. Um and then our ending fund balance there is 987,000 25% fund balance. >> So financially we're looking good. >> Yeah, that's awesome. Nothing
017out of the ordinary or no red flags. >> Perfect. Nicole, would you mind hanging around a little bit? Um, we got a couple of reports, but in case the board has any uh questions about the adoption of the budget. >> Oh, yeah. >> Awesome. Thank Thank you. Um, I have an update on the strategic plan. If you remember, we started this last year that uh, you know, trying to get some community input and staff input to what we want Eastn School District to to look like. So, Jessica Lewis put this draft together for us. It's certainly not finalized, but uh I would like the board to take some time maybe between now and the next meeting to kind of see what u how that fits with what we want and the vision of the board.
018But you know basically these are the uh the main categories that you know from the survey data of what we want to uh you know strengthen and what we want to then uh obviously monitor and see if we're meeting those goals of class sizes small school and you know increasing our academics. So, I I won't waste the board's time by reading all all this, but there is some uh basically four goals for us as a school district to to to monitor, which I think are are good goals, but again, this is for the board's review and maybe further discussion when uh during our next next meeting. So, just quick update on that. >> It's looking amazing. So, thanks to Jessica. Yeah, we we when we finalize it, we'll make it look all pretty and put,
019you know, uh eastern graphics on there and pictures of our kids doing good things, but that was just kind of the a baseline to get it out to the board to review. >> I love it. I love the addition of talking about parents in there, too. So, >> good more involvement from the community. In terms of the superintendent reports, um question was asked about the the the loss of federal funding. This is kind of a a chart that shows the the amount that we will be losing, which is that 12,000 10,000 in uh academic support and another couple thousand in in in teacher development. So, but on the flip side, we're gaining uh 30 some thousand in in title funds or struggling student funds. So, which is a good thing, but OSPI did a nice
020job and made a little kind of map of where uh you know, the darker the color uh the more federal funding you're losing for 2425. Then they also did the same thing, another map for loss of federal funding in 25 potential funding in 26 27 and this uh could impact us more. this is uh up to 34,000 that we potentially could lose. But none of that is, as you know, if you follow the news at all, things seem to change day by day at the federal level. So, um I wouldn't put a grain of salt or take this with a grain of salt as things may change, but that's for uh next year and beyond. So, not as dire as once thought, but uh I didn't even know about the lap allocation or excuse me,
021the title allocation that Nicole had just mentioned. So, that's really good news for us. Um, also in my report, we're getting, you know, prepped to run a levy. I included uh some levy information from one of the vendors that uh, you know, helps districts run school leveies and bonds. Uh, this is, uh, Piper, is this Piper Sandy, I think, or Piper Sandler, excuse me. >> Yeah. >> So, there's two main ones in in the in the state. Uh this just happens to be one of them, but you can see our our history of our elections here in the district that uh for the most part we've always passed our maintenance and operations levies with, you know, a couple of exceptions that that happened, you know, looks like, you know, 20ome years ago. Um bonds a
022little bit tougher to to pass. You can see those dates there in the 90s and early 2000s. that uh uh hopefully with the school small schools modernization we'll be able to take care of a lot of the things that you know we the district wanted to take get taken care of in some of the bonds. So the thing that probably uh was most interesting to me and what the reason I really wanted to share this with the board was our our current tax rate in comparison to you know like districts and bear with me as I scroll through but here's the assessed valuation of our district. You can see in the last couple years we had what 50 what 58 59% assessed value growth which definitely impacts the uh what taxpayers are are paying but
023you know our tax rate in comparison to you know other districts in Kitatas and Grant County Yakmal counties we are you know at the bottom which is good news for our taxpayers. Um >> yeah, >> but something something that the board might want to think about in terms of running the next the next levy is if we can go full collections and here are Eastern compared to you know like districts with like assessed values. So we're definitely at the the bottom of the scale again which is good news for our taxpayers but you know are we hurting ourselves by not collecting as much as we could to you know then provide more for our kids. So, it'll be something that we can talk with one of the uh the companies about as we decide if
024the board wants to run another EPO levy. So, just thought I would want I wanted to share that with the board. So, but I was pleasantly surprised about the uh our tax rate. >> Uh >> that's great. I think we have a very um pro school um voter base too. Well, and I think once they see that our tax rate compared to other districts, they'll see that, you know, we are good stewards of their tax dollars and um you know, we want the best for the kids and but there's also is a difference between what we need and what we want. Um and right now we're we're getting what we need and you know, it's up for the community to decide. Those wants uh go above and beyond. Um, we do have a new u
025air filter or air sensor for forest fires that was installed by the DNR. And just click on it and you can kind of see where Whoops. See where we are. I zoomed in too much here. Whoops. There we go. >> I know. I'm I'm getting there. Let's see. Now it's not wanting to cooperate like it did, but Let's see. Whoops. Well, anyway, if you We're going to put this on the website. You'll be able to click on it and you'll see Eastston and it'll give our air quality uh you know, they put this in no charge for us. So, that was that was a nice thing that they have done for us. So, that that will be up on our website. And the last thing in my report is we are still going through our
026audit. Nicole and I were just chatting about that. um haven't really received any uh you know >> feedback to any kind of uh significant feedback. Couple things here and there that we could certainly uh you know increase with what we're doing with uh accountability of some of our board minutes and and we will uh but nothing I would say nothing real significant at this point. >> So I think tomorrow >> and with auditors no news is good news. So, knock on wood, sir. >> Yes. I think we've already spent close to $8,000 on the review. >> Yep. And we'll probably get another bill for another 8,000. Okay. It's quite >> quite quite the racket here. We're gonna >> we're going to come in and audit you, but yes, you're going to pay for it, too.
027It's a great business model. And with that, I have that is my report, but I will turn it over to Mr. Brennan uh with the maintenance and operations report. And at this the the look of our library in our hallway, it has been a busy month. Uh so uh we had a water leak through my cooling coil primarily damage was limited to just the flooring water. That's good news. As far as measures tak [Music] progress we are working with for property restoration progress. Um insurance has said that they'll absorb the cost of cooling coil repair which is nice. because drinking water progress installed filters also That faucet is not something that kids. That one had the highest levels of lead likely because of the water. sitting there content. The faucets I did purchase reduced lead
028levels within federal and state guidelines. Finding a true lead is So currently as far as the other three Gym floor replacement testing has been completed by currently rubber as well as the gym floor does have speestus. So I'm working as far as go as it's all even the tiles broken up But as far as measures taken with the weight room right now, the plan I think is to try to encapsulate plywood IRS currently. So yeah, so as far as the gym floor goes, The next steps for that know about% essentially process. It just really depends on how worn out. So, um again I environmental and working with solutions process as far as As soon as I get those outdoor ed and athletic storage sheds purchased Initially consider us facility permit. What it does increase the
029storage capacity as well as storage shed. Access to equipment, students, staff. Um, opening up the well on the way round contact county development require permit to remove that false wall as long as confirm that it is not wall students increase visibility staff members supervision All right, drain field update. So this has kind of been a two or three month saga with drain field trying that he came out Mr. Jackson came out. He's going to help me as well. So that state. Now the question at hand though is it a loss septic system that's been the question Jackson believes that septic system working with the civil engineer with water he does not believe that require system of health and seem This reduces complexities as far as what we can do generally large onset system requires quite
030a larger population. So the department Washington is anticipating not a bad idea but complicates things. So we get to an system. It opens up services. Um moving on to our transportation report. We received our district awesome investment as far as safety goes about it. Should we rent that increase our opportunity questions? We know more about septic systems than I think we ever want to know. >> Welcome to my daily struggle. Call the health department. Do you have a septic? Do you have an ad? >> Well, no. >> But there's clearly a house on here. >> Yeah. >> But we don't have that. >> Yeah. My favorite was them asking me to ask the owners of the facility as >> why would I be asking you >> if I had >> it wasn't it didn't you
031know that it must >> it's you found >> this is following and telling me how seriously they take law systems within Washington state and then >> any of the board members have reports that they'd like to share information they'd like to share >> no board member records. Okay. Well, we can move on to board business and >> All right. Business. >> I found the right resolution. >> Resolution number one. >> Yes. Okay. Oh, here it is. Forgot where I had it. There is resolution number one. Resolution number one is basically adopting the 2526 operating budget for EastN School District as described by our business manager Nicole Courtourtney. >> I will make a motion to approve resolution number 125-26. >> All in favor? >> Thank you very much. Resolution has been adopted. >> Um, resolution two
032is moving uh some funds from general fund to transportation vehicle fund like Nicole had mentioned earlier uh having two uh at least one bus in depreciation. So, we're trying to future proof our district and set aside some funding for a future school bus. Nicole, is there anything else that we need to add to that? >> Yeah, I did look up our schedule for whatever bus we purchased in 2019, we borrowed $50,000 and our last payment will be June 1st, 2029. So, currently the appreciation that we are collecting for the bus, the one bus we have on making this. So, this will put us in a better situation. I >> thank you very much. >> This way. >> The last resolution is a declar emergency declaration. If you recall what we did for our septic a
033couple years ago, same thing. This will hopefully allow us to gain access to the emergency funds through OSPI. Not a guarantee, but >> someone was like to call that your first day. >> That Yeah, that was uh I I I couldn't There's lots of puns that go with that, the a failing septic system and me coming on board, but uh >> I will make the motion to approve resolution number three. >> All in favor? >> I >> thank you very much. And we have a couple other second readings of policy 13 15 which is here. This is basically just taking our operational protocols and putting them into board policy as per uh WASDA's guidance. And the second um is dealing with uh complaints whether those are internal or external of having a uh a policy
034and procedures that uh um basically are I guess procedurally um relevant to what was want. So I would ask the board if they could approve those as well as second readings. make a motion to approve policy number 1315 and 527. >> I will second. >> All in favor? >> Thank you very much. Um, we now will have an executive session for approximately 15 minutes to discuss professional negotiations. >> Jen will just carry with us. That's right. >> Thank you. >> And Jeeoff, you can you can please join us. >> Yeah. >> Thank you, >> Summer. >> Yes. Oh yes. Thank you, Jeth. Thanks, All right, >> we are back from the executive session. >> All right, make a motion to resume. >> I will make a motion to resume the regular meeting. It's summertime. >>
035It's It's summertime. We're going to have some nice new flooring. >> That'll that'll look nice. >> Um >> maybe a new gym floor. You know, I think between the healthy kids and healthy schools grant and an ADA grant because of our bleachers, we might be able to leverage those, but >> that would be cool. >> We'll we'll see. I mean, worst case scenario, we do have quite a, you know, bit in capital projects, so that can be a decision we make down the road. Um, but again, it's used every day by every kid in the school. >> So, and 1960. >> Yeah, it's it's time. >> Yeah. I I mean, we've probably gone over the lifespan because it's been taken care of uh and maintained very well, but it's it's time, especially, you know, those
036bleachers themselves. >> Those bleachers have been turned over a few times, finished, but it's still mostly original. >> Yeah, they are. It it's it's time. So, um I'm hoping we can at least leverage one grant, two grants, or we'll see. Partial grants. >> Yep. >> Um from the other job I have up up the road a little bit by Jen's house. Um we have a new sustainability manager, >> the current the former one, Tara Louder, moved to Georgia. Um so, we have a new one. Her name is Emma Hoskins and I will bring her down and introduce her once Mr. P comes back because she's really interested in the outdoor education and all that stuff that we do. >> So, she's just like Tara. She's a very big supporter of it. >> Awesome. >> I'll
037bring her down. >> Show her the schools, introduce her to Mr. P, Mr. Comble. >> That'd be great. >> And uh yeah, so >> speaking of Mr. Pete, I had a meeting today with the new uh CTE, career technical education supervisor from the ESD about um us and where we can go from here. And you know, we'll start with Mr. P because he has that background from his time in Alaska. And that will allow us to uh not only get enhanced funding, but also state-of-the-art curriculum and support that that he needs. So, and then after that, we'll work on on math. Um, so math and science is where we'll start and we'll see where it goes from there. But very uh productive conversation. Uh, gentleman, I think his name is Jeff Cochran, used to be
038at Sea. Um, he he knows CTE and we'll get us get us there. So, I'm excited about that. That'll be a be a good good thing for us to to embark in. I know Jason Jason's very much a proponent of CTE, so that'll uh >> that'll be it'll be a good thing to to share share with him. >> Machinist. >> Yep. Absolutely. >> That's all I have. >> The only reason I know it's Tuesday is because I'm sitting here. >> So, yeah. Do you have anything, Jen? >> Um, just hoping that all our folks are out there getting lots of outdoor time to shine and and heal and be ready to just thrive when they come back to school. >> I've seen kids out everywhere riding bikes around town and it's been it's been a
039cool summer. I'm not getting lots of emails from staff, so that means they're out doing what they should be with their >> with their their family and enjoying. Saw some little ones over in the playground today this afternoon. So, that's uh >> every time I go to Mountain High, it's inevitable that I will see at least a couple of the high schoolers. >> Yep. >> Oh, yeah. >> That's awesome. >> And it's always when I am in the scrubbiest clothes and they look at me like I am not a human being, they're like, "Who are you and what are you wearing? Do I smell like horse? Good. >> Yes, I am a human being. I don't just miraculously do all the things. >> How How did the uh the Cascade 100 go? >> Uh the
040Cascade Crest 100 went actually really well. Um the winner this year broke the course record by almost 50 minutes. He completed the race in 17 hours and five minutes. >> Holy moly. >> Uh so that was he was holding a pace of about a 10 minute 6second mile through the entirety of 100 miles. Um >> good golly. >> But it it went really well. >> Good, good, good, good. >> So yeah, and I think I won't speak for them, but I they were looking at maybe donating some money to the school for the >> We had a we had a nice donation last year and >> they're looking at similar things. >> Much appreciated. So >> good. Glad it went well. >> They uh they've changed their who they donate money to. They donate money
041to who supports them. >> So >> no major injuries or anything. >> None to speak of. >> Good. >> So >> good. >> Speaking of donating money too, we do have a lot of people interested who um with some of the last minute fundraisers that have come up, they haven't really had an opportunity to be able to donate with cash or check. Um, so I don't know if there's a way to have something set up maybe like a like a Venmo or where they could where we could have an account where people could donate electronically a little bit better especially when we're advertising like social media. >> Let me ask some of the people that >> let me ask Nicole. I know there's some regulations about things we can do with Venmo and things like
042that, but I will put that on my to-do list to uh see what we can do. >> I live under a rock. I use them like four times. >> It It is very handy. I use it with my kids. It It is handy. >> I do the same thing with my >> Y. gas money. >> So, I I will look into that and uh come back next month and or maybe even earlier with the see what see what we can do. Let's let it let us get through this audit first. >> That's that's about it. >> That's all we have on the agenda. >> Do I get to do that? Can I do that? I will second that. >> Thank you everybody. Thank you. >> Awesome. >> Thank you, Jen. >> Have a great night.
043>> You too. Bye.