001on our audio and turn on our video. And Nicole is now with us. Oops. I just need to change the so people stop looking at me and look at the owl. There we go. Okay, we are ready. Happy uh Tuesday. We're going to get this Houston School District meeting going. Um, well, we'll go ahead and do the U section 2.1, the pledge of allegiance to the flag of the United States of America, to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. All right. Uh skipping to three. Um opening up for any additions, deletions or change of agenda items. Yeah, we have had one addition. We have added 8.1 which is a quote for some replacement garage doors. So I've added that to our agenda. Awesome.
002Anything else? That that's it. Great. Okay. On to four public comment. I can confirm we do not have any public here in the library uh today to provide any comment but how about um online? I haven't received any uh emails or information from anybody want to offer public comment. All right, off to the consent agenda. Everybody have a chance to hear everything. All in favor? I I thank you. All right. And into our very exciting financial update section. Take it away. Yes, Nicole is there. Yes, I'm here. So, this is our um our cash graph, our three-year average, and the orange line there in the center is our 20% minimum fund balance policy, showing that our cash is just over $1 million. Okay, sorry for the delay. And this is our GLTB. Not a lot
003to point out here. Just wanted to tell you that everything on that reconciles exactly to our um system. So there's no discrepancies there. Um that one and the county treasures report um is what I use to tie to. And this is the county treasures report um that matches the GLTV that you just viewed. And I like it when the financials are Yeah. all lined up. Yeah. And then this is our budget status report. Um we're reporting that we're 75% of the way through the year. Um as you'll see, our um ending fund balance is just over a million dollars there at a 27% fund balance policy. Um we have plans to use that this summer with some upkeep and maintenance. We have a purchase um our purchase order for the van just came through today.
004Um so we're going to be having some large purchases that will decrease that fund balance before the end of the year. Um but I have gone ahead and approved those because they are needs that the district is needing and um so I so Erin and I are on board with making those large purchases for the summer. It Nicole, what is your your estimate of our Indian fund balance? Um, so I did it projected again today and I think it's going to be um between eight and $900,000 um is where I'm thinking we're going to land the year. I'm just waiting for some of those big purchases to come through to really get a better idea with our everyday um AP runs. I was kind of running it off where we ran last year's AP and
005I don't know if June, July, and August will be higher or lower than they were last month. Um, so, so I'm I'm roughly around that in that mark there. Okay. Thank you. So, that that's through the end of the school year, not the end of the year. Yeah. Yeah. Oops. And then I didn't know. Did you want to go through it? There's other funds if we want me to go through those. Our capital projects fund has an ending fund balance of $558,000. Um the only activity in the debt service fund was um I made a transfer from trans transportation vehicle fund to the debt service fund to make our um bus payment. So that's why you'll see that $6,000 there in our fund balance. And then ASB has an ending fund balance of this. This
006balance is a little off. Um I have a ticket in with which is our software programmers. I tried to merge some accounts and it threw off one of our it doubled one of our accounts, but this one um is more around the $25,000 um mark and for ASB, not their great fundraising. We we like the 47,000, but yeah, I know. I saw saw that. I wanted to make sure I pointed that out. It's it's a it's higher. And you'll see in the county treasures report, too, the actual cash balance. Um, and then the transportation vehicle fund has a ending fund balance of 9,484. And the only other thing I have to report on is we started our audits. We had an audit entrance conference. Um, and then Katherine and I both met with them on
007um, how our processes work for when she prints AP and payroll and how um, I review them as well as Aaron. We met with them again today. Um, they wanted to talk about our um, employee contracts and how they're issued and reviewed and signed and all of all of the little things. Um, and they haven't given me much more information on what they're reviewing. They've asked for my reconciliations for um, August 2023 and August of 2024. So, I've sent all those off. Um, so it's still a lot in the back and forth um, with me and the auditors. Um, but I haven't I think they're still just looking through things and there's not really a whole lot to report on yet, but I wanted to make sure I gave you an update and let you
008know that if if I know more, I'll definitely communicate that with you guys. Yeah, thank you. Thanks for for being there for us as well for that whole process. Um, and I apologize because I didn't realize that meeting was going to happen yesterday or would try to jump in that. Um, but I do have a better understanding now from reaching out to Josh about what the timelines are and when we might be needed and he did say that he would give me a week's note like a heads up so that you know we can get more people there. So, thank you. Yeah. So, this meeting was just more of the areas they were going to look at. Um, so yeah, so they're still just looking. Yes, there's not a whole lot to report on, but
009definitely wanted to keep you guys in the loop just because I know we've had prior audits that um we don't want to repeat. Provided was excellent at explaining um you know exactly what they're looking for and um it I think it's just going to help us find any little Yep. issues if there are any and improve. Absolutely. Yeah. All right. Thank you. Does anybody have any other questions on Yeah, the only other thing I'll I'll point out um is we received an an email from OSPI that the state is going to be short about $70 million for June of portion payments. So, we will not be um receiving June June's full allocation. Um but it sounds like we will be getting it in July after they get everything shored up on their end. So, and
010this is every district in the state. Every district in the statewide will be they're short $70 million on a portionment payments for June. So, they're going to be reducing all districts by by a certain amount. Um, and then giving them that money that they shorted them in July, but they're also giving us $50 extra per pupil in June. So, um, so they're giving us more money that we weren't expecting, but they're also not giving us money we were expecting. But it should all show up in July. And, um, but I'll report on June next month. So, um, we won't really see how much they reduce it until we get we get our reports. Well, that makes perfect sense to me, you know. Yeah. I'm sorry that that was sarcasm. So, I know. I know. But
011I just wanted to say it's on my radar. I know about it. But I just wanted to give you a heads up before I report on June next month. Is that $50 per student continuing beyond? No, just a Nope. It's just a one-time payment. I don't know um how it all came about, but they decided that all districts should receive $50 per pupil and they were going to pay it out one time and that was going to be in June. Okay. Thank you. Yeah. like kids real quick. We're I'm trying. I am trying. Thank you, Nicole. Thanks, Nicole. Thank you. All right, we'll hop into uh section seven, additional reports. Uh 71, district operations report. Take it away. Starting with the maintenance report here. Um, we did have water leaks started on Sunday morning. Um,
012came from coil on. Um Monday morning received a call came down. I was able to locate where the coming from coils uh isolated the weight, turn the water off to that coil unit cooling unit and then water just today. We were able to clean the carpets and the district office here in the library and conference room. Uh got most of that out. Um there's a little bit of staining but for the most part as far as damage to BCT front entrance up there is because the warping of the So anticipate options for school maint mainting. It's got a protective coating over it. So, with that said, I think this is a good opportunity to kind of see how it holds up as far as winter students that we have. We have a 420t area out
013there. Um, works out. Um, I reached out their state contract winner cost to lay that down. are really expensive and provid hopeful that it'll hold up quite nicely. Um it's more cost effective solution than flooring. So and it will reduce maint It comes with a protective coating over it that makes it waterproof and also stage over it. Just like it's just a lot of schools that are going to it and they like it. Holmes, one of their newer schools has it the to their school and so far I'm hopeful that the uh that the estimate that they provide us isn't terribly expensive. Um, so I guess what I'm saying is while the uh the leak not too terribly damaging um there's silver linings. So um that was that was an interesting Monday morning. So that's
014been the last few days put me behind a little bit. So on what they put down for the sublay under fiber. It is a type of under flooring, but the main entrance is bathroom. Anyway, I won't go on a rant about it, but um anyway, that's where most of the swelling work. So, um anyway, uh I'm going to contact uh Mckin Street, see if we can get that cool Um, it appears to me there is an older cooler coil that's up there. So, it appears to me that this has happened before. Perhaps not as bad of a leak. Um, but they have been before. Um, so my guess is there's something just within the water whether it's a glycol water mix. It's not mixed to the ratio that should be. It has anti-corrosive material that
015that's in it that keeps those copper pipes from getting. Well, if the consistency isn't correct with the anti-corrosives, any minerals or anything like that, water can eat through the copper piping. It's the thinnest piping that's in those um fan control unit. So, talking to McKenry, they said they can send um somebody out to repair it. There's a company um called CH2O and they the water. It's not an expensive test. They just test it. Make sure the glycol water mix is um adequate and so we have adequate antirosis in there. So it kind of prevents it from happening couple times a couple times a year. So that way you know we can I can do some familiar sir. Are there any options for electronic valves that you can put on those for when it detects a
016leak? Oh like it'll automatically as soon as as soon as it senses water on a surface it will I'm not sure. Uh I could certainly ask Mckenry if there's an option for that. Another are uh low pressure uh alarms. So it'll send a notification email or phone or whatnot saying, "Hey, there's a reduced in pressure because there's a leak and um it'll just notify you right away so I can just come down before it becomes a terrible leak. Turn it off." Um I do know there are those whether or not there are automated controls that will shut it off automatically probably are. So I can certainly ask about that and Yeah, I feel like they do something similar for hot water tanks. How's that? I feel like they do something similar for hot water tanks.
017Yeah, that's true. Yeah. So, um I'm sure they have something like that for, you know, um fan. So, um I'll I'll ask Mckenry about it. That's um that's that's a good suggestion. See if I can get a price range how much it would cost just just to know. Yeah. And even if it wasn't, you know, on each indiv individual um FCU, a drop in pressure, it just cuts it off to all of them at you know that might be one some form of fail safe just to see one ring along. So yeah, no that's a great uh suggestion. Um I'll ask about that. I talked to John Shelby said they have a We are working or I would uh I proposed to Aaron that we set up for the AC units or boilers cooler and
018freezer. Um it's a preventative maintenance mode. Um not something that I'm an expert in. So it would be difficult for me to really look at I know when something's wrong but I pinpoint what is wrong. So essentially what contract would we do is it would um twice a year before the hard freeze um the kids here would come out then check everything make sure everything's set should be and then before they heat it they would come out again check make sure everything's working properly and there are no issues that they're finding um averaging it out um that that would save the school if I base it off the last four years averages on average we're spending about 14 maint [Music] the AC or the fuel and freezer about 14,700 a year. If we do the
019contract, that puts us down to about 11,500. So roughly so dollars in savings. Not a huge savings, but adds up to Yeah. And and in the long run, I think it would um benefit us as well just because we have those constant checks of somebody constantly checking twice a year making sure everything's running well. Um it goes right along with the preventative maintenance side of things rather than relying on reactive maintenance. Um there is that reactive maintenance can cost us a lot more money and you know with everything going on with the finances and state and everything needed us to explore some of those more preventive mainten Exactly. Exactly. And if they catch something that needs to be repaired or replaced, we can be proactive about it as far as you know, trying to figure
020out how it ahead of times is more damage. Would that include them being able to help rebalance the AC because it's not functioning properly right along the window side. Everybody gets too hot over there, right? And then since it's too hot on the offices, I think I think it that has more to do with um tying it into HVAC. So it has equal distribution as opposed to um because right now the AC so for instance um in the district office the AC is tied into the duct work for the district office, but it doesn't go anywhere else. So yeah, it gets frosty in there and or if the AC's off, it gets terribly off. So, um, and and I'm not sure our AC is necessarily tied into our front end controls for our HVAC unit.
021So, I wouldn't, you know, I could go in there and adjust the controls for the heating. So, you know, on hot days or whatnot, you know, I can I can say, hey, I want the heat to turn off at this temperature and turn off. That doesn't necessarily AC turn that I would And maybe it is tied into planning controls. So it's functioning the way it's supposed to. It's just more yeah AC units are functioning quite well. Um last year that's one of the things came out again. But uh so yeah, those those have been running great and you know all in all our HVAC units been doing fairly well. It's just keeping up with maint and you know checking checking the fluid levels make sure that um and it could be it could just be
022that um in eighthos the cooling coil got frosted I'm not really sure, but yeah, so far everything running fairly well, how it should be. Um, as far as the fronting controls, there are a couple rooms where I have control that fall under Not necessarily Mckin Street, maybe KSI or company that was playing along that you know the faring controls of various different types of HVAC systems. They can look at that and say okay here's what the issue is. But as far as what I found out as our software sell they don't actually software updates. So I said a possibility is that those rooms aren't operational because software but it could also be there's a wire and so it's not communicating properly. So fishing through those wires and trying to figure out which one is where
023the can that's how we're able to fix the can't control the heating but there's communication. Well, good luck with that. Also, um just on the boring side of things, um maybe this is an opportunity to try to get something that doesn't have endocrine disrupting phalates um and other chemicals. I I don't know if it would be possible to ask them and see if they have warranting options that might be like lenolum which is made from linseed oil, tile, wood, little firmaldahhide laminate um or concrete even. Yeah, we have we have talked about um doing a concrete surface um I mean especially here where the kids are all touching it and I mean that's who it's impacting are the students and the people in that hallway right and they have nice options, you know, put a
024concrete surface and you know, putting over the top of it and you can do all kinds of stuff that runs for those of us who have cancer down the road, it's priceless. Yeah. Yeah. Certainly options there. We're still looking at various options. You know, I looked at rubberized flooring. It's expensive. Yeah. It's recycled, but it's sanitary. It smells What does it smell like? Yeah. Yeah. It smells like Oh, rubber. But I mean, you know, that's not the greatest either because when it decomposes, it's not regular. And it's expensive. It's expensive. Um, all right. So, let's see. Looking at the sports field progress. Shipping containers have been moved. Propane tank has been relocated. I've got permit to reconnect that. We've relocated from the um northwestern side to the northeastern side of the bus garage. Um, and
025then let's see. Reserve has caused some delays in progress. So we have what's called a lost drain field. We think we have what's called a lost drain field county record of our field. Washington state department of health is not record. Now, our drain field from what I found and I think our drain field was installed prior to 2011 college actually issued from user four loss fields but then the county the state has records of three operating loss is not one of them actually. Now if you look at our drawings it's laid out as lost. So, it's interesting that the state has no record, the county has no record. So, I reached out to the Department of Ecology to see if we can find in the event that we don't have any on record. come out.
026They look at our fields. As of 2020, every year we're supposed to renew operating permit for lost train. Um I think our school has fallen through cracks with the state because we have no op. Yeah. and talking to the Department of Health, they said that's not something that they're going to come after us um for just because we're being open about it. We're communicating with them about it. So, they just they say there's no record. They just like to start at square one, get an engineer up, get it mapped out, then we'll operating just kind of go from there. So, you know, we'll be able to as well as set up a maintenance system with just to check it. Make sure everything's looking good. Switches are operating correctly. Again falls under preventative a lot of
027money check out of that. So that's the one where you were finding the the cans, right? Yeah, the coffee can the drain field inspection. That was that was interesting. That's one of those ones that need to actual off switch. It's a valve with a handle that you can turn. Well, it's broken off. So, I believe those pipes are plugged, so they need to be cleaned out. But lucky for us, and department of health. They said that's something I can repair or somebody out that can inspect it and make sure But it has delayed the athletic field progress quite a bit because we have a reserve drain field and if you have a loss system you are required to have a reserve drain field. So um working with an engineer we can see if we can
028get the current reserve drain field relocated. Um we don't have a lot of room to work with. So rather than making wide short drain field, I propose to an engineer that we make a long narrow drain field if that's possibility. Um then um we can go ahead and make test fits. We'll test the soil, make sure it's adequate. So adequate draw for it. If we get the design for it then of worms, but good luck. U so we've had our uh Our drinking water was tested April 5th, 2025. Partner of health came in. We partnered with department Washington State Department of Health came in. They tested 24 outlets throughout the school where students and staff have access for drinking or cooking. Out of the 24 outlets, three outlets did have elevated lead levels above five
029parts per billion and one outlet was at five parts per billion. Now the cut off is five parts per billion. So the one that's part not a huge concern there, but I still want to mitigate that. So um there's a filtration system that's been installed with a new filter in it that should play well under change up faucet as uh they have faucets that are considered lead free. They still have certain elements of in them. They're just at a piece level. Yeah, it it basically they put it in there to keep it the you know if you have hard water or anything like that keeps it from eating through the faucet too. Um but um is that an issue here? How's that? Is that an issue here or no? Hard water. Uh I'm not entirely
030sure. I know um we we have healthy levels of you know mineral deposits but um I'm not sure I mean we don't have water softening system at the school here and I don't see pipes bursting left and right or you know faucets getting through it takes quite a while before it starts happening from what I've seen so I'm not too terribly concerned about that but nonetheless uh it's at five parts per billion so I added a filtration system I want to get any faucet on it below that five parts just so I know everything's good to go. Um the other three, um there was one in the kitchen. Um that one is not a faucet that they use. Um and so that one showed 26 parts per billion. Um which is well above five parts
031per billion. But again, that's not a faucet that they ever use. And so it's likely that um the water just sitting there and then when they went to turn it on and test it as the water it starts to collect more and more lead right especially faucets not being used I have turned that faucet off so nobody can use it um I do have a replacement faucet for it that's a lead free faucet um I believe it's just the faucet itself I don't think it's a supply line because the supply line for that sink tied right into the ice and the ice maker tested less than two parts per I'm sorry less than one part per billion So it would stand a reason that if any lead content is coming from the supply line, the
032ice machine should have as well elevated level. So I suspect that it is um the faucet and the fact that it's just not used, but either way um I turned the faucet off so it can't be used. I'm going to replace the faucet, make sure that we're deal Is that going to open the sink back up for them then? Or do they not? It will open the sink back up. Okay. Yeah. As long as when we do the retest, as long as the elevated levels um are right where we want, which is less than five parts, but ideally I want to see like the other faucets. I want to see that less than one. Yeah. So, um ideally, if it doesn't, um I might just turn that sink since it's not being used. Just make
033it a water supply. Yeah. Or now Jackie, she's very good about keeping the kitchen clean, making sure everything's squirted away. So, um, knowing that that faucet is just not used, it helps me feel a little bit better. So, until I can get that faucet replaced, access to it. Um, let's see. There was one sink in the uh sparks per billion came out of the sprayer, the dishwash sprayer. Um, they don't use those. So, again, it's likely that the water was just sitting in there. They activated it and that high content. I terminated those water sprayers though because they don't use them for washing dishes. They have dishwasher there. They don't use them for rinsing or anything. So, there's no point So I just I just terminated those. As far as the cap goes in this
034bedroom, we showed six parts per billion. Just one part per billion above what's allowed. So for those things, because I don't know which cap it is, I'm going to add filtration systems, both of them, change out the supply lines, change out on both just to make sure we get back down to so that is our plan for right now. As far as remediation goes, um once all that's done, I will call the department health. We get a scheduled date. We'll come back out and test the water. As long as everything's good to go, we won't need to test for gym floor replacement. Don Stinbat. Um he's been um installing and repairing as well as maintaining gym floors for a good a good long time and um he has recommended that we start looking into getting
035believe that it's become a safety issue just because the western wall of the gym he said right now while it's not a critical thing something to consider as a issue. So I've been working with him. His estimate 138,000 that's installed. First part of that though because the G floor was installed 1964 1965. Um there is a chance that there may be a speesus in there. We have to get that installed but there's also a chance that there is noises. It's kind of one of those years where they're just starting may not be a good Yeah. in that those years, right? Yeah. And so I've reached out to two asbesus companies, IRS environmental and um A1 asus out of Wachi and IRS environmental out of Spokes and see how much it would cost to get the
036testing done. So we'll get the testing done there. Fingers crossed. No asbestous. Um if there is asus we will what happens next that'll increase the cost of the gym floor install but also so that's where we're at that's going to be the first part of the gym floor install should we continue forward with it first part this testing is that under the floor where yeah it would be any adhesive the floor holds the floor down to it. So, um, we h I have some old pieces of flooring that's been replaced in past and a lot of times you can see asus in it. It's like or something like that. You can look at it. It kind of looks like glitter in there, but I didn't see any. But how long been out there? Um, that's
037that's that's a visual way of testing it, but it's not the most Yeah. So, um, yeah, I'd like to get it tested. From how I understand, it's not a terribly expensive thing. You just take a small chunk of it, you cut it out, and they come and get it and test it in the lab and tell you. If there is, they tell you what kind it is and what concentration is. So, there are a lot of things There's about six different types of aspesus out there. Not all of them are the killer. There's three main types that are ones. So that's what it getting essentially isolate the whole gym and they take it out and everything's plast And then there's ideally I'd like this completely. I think for the most part just looking to past
038records insulation. They went ahead and model. So, yeah. So, that that's uh that's kind of where we're at as far as you know, Gen 4. We'll also be pursuing a healthy kids, healthy schools grant just like we did for the playground to help us offset the costs. We'll see if that that happens. Apply for that in August, September. Okay. Um the re keying project still looks like it's going to be completed in August. I've received 3D doors as well as some hardware for those doors. Um just waiting for kind of everything else to start trickling in. Probably in July it'll start trickling in a little bit more and then obviously be able to install everything and ready to go before the school year begins. Purchase orders have been submitted and approved. There's propane tank uh
039right out here. One of the large propane tanks. One of the uh gauges is not reading accurate levels. So, um A1 propane or petroleum is going to come out on the 26th and they're going to do the propane burn off so they can fix that gauge. Um the Eastern Fire Department, they have been a date and time for it. It's gonna smell bad. Yeah. School's not going to be on fire. A large flame. Yeah. We We'll have those out there and everything. Um I've already taken care of and taken the weed whacker out there and kept the grass very short all the way around it. the flame will be shooting up. Just in case, we'll have that'll be happening again on the 26, 10 a.m. Aaron spoke a little bit about the uh bus garage
040doors uh getting replaced. estate comes to $18,8474. Um, they're just replacing the doors, a few of the vertical rails, but and coil springs on it. Other than that, they said everything else looks pretty darn good. So, save us money up the and service that should get us um van purchase. So our van has finally arrived. It is at the hills Toyota pick it up sign paperwork and check the new Toyota Sienna allwheel drive that'll be very nice come winter time especially with winter sports ride athletes. better having not that our not that our transit's not safe, it's just um it's not as safe. And it'll also provide us more opportunities as far as athletics go available at least. So that'll open up some opportunities. So that's that's an exciting thing. Thank you so much for
041looking at the tires for the district. It is anch tires for well some new rear tires for our bus. I had to replace two of them already on the back right side. Um that was I was under inflating. So tires need 65 PSI. Yeah, they need to be about 90 PSI on those tires. So they're inflated through the tread. So replace um That's the back passenger side. So to balance out the um the tires the front tires are not wear. Um we have some interested drivers for the CDL. Um, Miss Carrie Potter expressed interest. So, I'll be working this summer with Mr. school district for this paper. In the meantime, I'll have go ahead and get their medical certificates taken care of the CDL supplement so they can save that taken care of and That's
042exciting. Always good news to find some interest as far as Yes, that concludes my maintenance and transportation report. All right, that means I'm next. um enrollment. We we did pick up a a student right at the end of the school year. So, we ended up at 84 for our our headcount. Um overall for the year, we were down just a tad from uh the years past uh the previous year, excuse me. So, hopefully we'll uh address that through some of the things that we're doing that I'm going to share with you here in just a minute. Um, but still somewhat, I guess we'd call it to equalize. Not a lot of fluctuation one way or another, but we would like to see that green instead of pink. Uh, that is for sure. So, we're working
043on that. Um, students, that's right. Bring them on in. Uh, graduation uh, I thought was was very well done. Uh, many thanks to Jeff and his team and those of you that could attend and the students and families. We had nice articles in both the Tribune and the uh Daily Record about our event and again the students I talked to or the graduates seemed happy with the event. So um that is always the the most important thing. If they're happy then then we're happy and I know uh speaking with the class of 2026 they're they're already ready ready to go. I think they already have things on order and plans made. So, um um it it's they uh it's going to be quite the ceremony with with this group. So, I'm looking looking forward to
044see what they come up with. Um couple things that I'd like to add is I've been accepted to this uh I guess a professional development network for superintendent at no cost to us, which is even better called Leading Now. So most my training will be done over Zoom sessions. As you know, it's hard for me to get away uh to even to Yakama and to ESD as as it leads kind of the you know the building uh I want to say short-handed, but uh just in case of emergencies or things come up that I I don't like to leave, but there'll only be a couple days where I'm gone in September and then everything else is is via Zoom. And like I said, no travel cops, so even better. Um we have entered an agreement
045with the ESD 105 to have a shared CTE director. Um cost is fairly minimal and you know the the gains that we should get through enhanced funding should more than pay for our contract with with them. So uh his name is Jeff Cochran. I think he was last at Cila School District and now is kind of, you know, shephering all of uh ESD 105s, especially the small schools that need that uh additional help. So, I'm looking forward to that and we'll probably be meeting with him and probably Patrick Penoyer, our science teacher, is probably the best candidate since he's got some outside experiences that we could get him rather quickly CTE certified. So, he'll be helping us through that paperwork. So, and then once we get him certified, then we can basically count all of
046his students as uh being in CTE and then that means enhanced funding for us. So, it's a it's a win-win. Um uh as I wrote this, it says we were still negotiating with uh our teachers union, but we have now settled, which we'll we'll talk about uh in executive session. Um, but yes, we have settled on on a a two-year contract with uh with EA and um hopefully both sides are are are happy um you know with negotiating both sides got to give a little and take a little. So I I think we've both sides have done that and I think we've come up with a hopefully a good compromise. Um, last month you had approved some items for surplus, a couple buses, some of our old playground equipment, and I guess how much do
047you think we raised from our surplus? I was shocked. No, no, and I know the starting was it like 15. We still we still have two items that are being contested, but we are now at $9,000 overall for I mean this is our buses, the uh playground equipment, and um so it's we've had more activity on this surplus than we have had on all the others combined. And I now need to confess I need to get out of the surplus middleman business because I could not keep track of it sounded challenging of of the bids, you know, coming in and making sure I notify the people that they were out bids. So, next time I'll be looking at some kind of free software that we can people can log in and, you know, do their
048bids that way because uh it was uh it was quite the process. Friday and Saturday of last week, I I was on my phone almost all day trying to track down bids and but um thank you for the community who has offered to purchase some of our items and uh you know they're all going to good homes of of folks here in Easton which is which is awesome. Um uh I it depends on where they go I guess. Um the solar panel grant um still working on things. I know there's a lot of since this is Department of Commerce, there's lots of paperwork behind the scenes and Jeff is working on that uh along with another gentleman that we're working with. Is that through was that ATS that we're working through? Who is that other
049company? Uh Solar ATS with ATS. So that's still in in process. So, I don't know if we're going to get that uh you know, early August, September uh completion date, but we'll get it when we get it as we Okay, so there we go. So, as soon as we can get it, we as soon as we can start avoiding some costs. Um I met with uh School Mint. They are the company that we are contracted with about some of our social media uh marketing in terms of uh increasing enrollment. I asked them to prepare a little report that I could share with with the board about kind of how things are going and uh where we are. I've asked them to kind of take a pause now in in July and June because you know
050people are all on vacation and you know switching schools and moving schools probably isn't on the top of everybody's mind. they'll they'll do it uh they'll keep the the the advertising going but not at uh you know the the high frequency like they were doing before. Then when August kicks in, they'll kick it back up again and um you'll start sending out more of the uh Facebook targeted ads. But here are the areas that uh they're targeting. So basically up from the pass down to to Ellensburg um is their target area with with Facebook. They've done several ads and here are their most uh their highest performing ads. Did one on smaller class size snow sports and then a kind of a a a combination one of of a slideshow kind of showing all the
051good things that that go on here. and they provided some data for us to look at. Um, you can see we did this one in April. Here's the amount of impressions. So, you can see that the snow sports one was really uh um a popular ad for our community, generated the most clicks, uh, which still not quite sure what reach and frequency and all this means in Facebook, but they they seem to think 11,000 was a good number. and 40 406 was a good amount of clicks. Then in May, we switched again to a little bit some different ads. Personalized learning class size and you can see smaller class sizes really uh was the the most uh most viewed ad with 316 clicks. So, you know, we're trying to make sure we tell our story
052of what makes us different than, let's say, uh, you know, looking at Snookomi Valley or Cleelum or some of the other school districts about what what we can offer kids. And I just had a parent today who actually moved her daughter uh from Cleelum a couple years ago. And, you know, she constantly gets asked about, "Well, how was the move for you?" and you know she was just had nothing but good things to say about what we do here at Eastston on behalf of of her daughter who was um you know not having such a good time at neighboring district and came here and is is doing quite well. So that's the proof of the you know the smaller schools. So, like I said, this will continue kind of to ramp back up in August
053when, you know, parents and families are hopefully looking for uh another solution for for schools. We have had some families who have have joined us after they saw these ads. I think a family of a first grader and a fifth grader, if I can recall. Um, but again, we we'll keep uh we'll keep marketing and keep doing what we're doing and keep trying to spread the word about all the awesome things that that we do here at Eastston. Um, and it's uphill battle, but we're working on it. So, um, you know, the things that we're offering now, some of the college level courses, some of the different uh, you know, sports activities and things and the camping trips, you know, going to the the Washington coast, going into the caves under Mount St. Helens. I
054mean, those are things that are going to get uh hopefully lots of our families uh out there excited about about coming in East because other school districts can't do it can't do those types of things. Um uh and we are able to to do that due to our size and due to, you know, just some of the choices that we've made as a district. So, um I'm hopeful we'll get good numbers and, you know, we'll just keep we'll just keep cranking at it. Um, but questions on my report or anything else I can address to the board. Well, that was great. I really love the activities and field trips um Oh, pictures, you know, and everything. Yep. If we have stuff, just submit. Just send them to me and Yep. Okay. Yeah. Uh RA, what
055what Jen is looking at is we've redone our website for activities and field trips. We try to take all the pictures that the kids and staff has taken and uh so we're going to start directing families to go see all those things. But it's pretty impressive what we we we do as a school. You know, when you uh when you look back at after the the year and go, "Oh my god, we've done this this this." It's it's it's pretty impressive. And I hope that resonates with our I need to make our community for pumpkin chumping. Yeah, that's right. We're going to we're going to up update pumpkin chuck. And now with our availability to go in the water, we might do some milk carton uh what do you call it? Milk carton canoes and
056boats that they do. If you ever seen those things where they glue all them together with duct tape or whatever and so we'll we'll see what Mr. P has has in mind. So around Yep. go around over there at the lake. But when I moved to Washington, I came up here to be a kayak guide. Well, there you go. We'll put you to work. My hacks got broken by a ginormous cottonwood tree next to our on a neighboring lot that was you know actually in the in the Cresto house. I just saw we've got four or five pedal boards that we've just ordered that are sitting there ready for for use for next year. So So thank you very much. Okay. Any other Oh, there we go. So, now we have a couple things in
057board business we'd like to review. This is the quote that Mr. Brennan mentioned for replacement of our doors over on the bus garage and also for replacement door on the the Cresto House as we're now using the Cresto House as storage and all uh all all other kinds of stuff. I think we have some I saw some barbecues in there today and wheat eaters and all of our overflow of uh deliveries are in there. So I would probably probably be good that we secured a little bit better. I would think is it a one or like a two car? Yeah, two car right now. Yeah, good point. Yeah. So this would be paid for out of a capital project as well, not out of general fund. So that's what we have capital project money for.
058So absolutely. Yes, ma'am. All in favor? Thank you very much. Can't wait to see what they look like. We have Jaguars. Oh, that might That's phase two. That's phase That's phase two. Jag wagon parking. The Jag wagon. I know the new van is silver. So, is it silver, Jeff? Is that right? It is. Oh, nice. So, we'll make it. We'll get it jagged out. I'm sure that he can wrap a band. It'll be fine. It's easy. from YouTube. Oh, 100%. My husband's done it graphics company for a while. So, um, next item under board business is our ongoing policy review. This is the second reading from policies that I shared last month. Um, in reviewing these policies, Make sure I get my notes in front of me here. Um, I did not see any really
059issues and probably would be my recommendation that we would adopt them all. Um, as is I can go through kind of a summary. Uh, policy 5000 is staff selection and retention policy. Um, 50001 is hiring and hiring of retired educators. There's certain guidelines we got to follow and certain hour requirements for if we hire a retired person or retired educator I should say. Um 504 is infection control. I think we want to adopt that one. Um and our county health supervisor is really great. We'll put it on the list. Uh 55 is employee and volunteer requirements. This is for background checks of our volunteers and of our staff. Um 506 is removal of a certificate. So in the unlikely event that we need to uh ask for a OSPI to remove a certificate from an
060individual, it gives us the ability to do that. 510 is non-discrimination policy. 511 is uh sexual harassment prevention of district staff. 512 is uh family status and or pregnancy status. Um meaning uh if say we are interviewing uh teacher candidates and one of the teacher candidates happens to be pregnant obviously we can't discriminate from that individual. Um 520 is collective bargaining. 521 is conflicts within the C CBA and bar board policy. Five uh 550 is contract negotiations. Uh 561 is civility in the workplace. Uh 5201 is drug-free school and workplace. And 5202 is uh commercial driver's licensing and uh drug testing. So I will leave that with the board, but it would be my recommendation that we would adopt all of the WASDA model policies. these policies. All in favor? Yeah, these were kind of
061no-brainers to me. All of them. And you'll notice I didn't put a first reading on here because it is next month will be July. So, I know I didn't want to give give the board any more homework. No. So, thank you. And we're we're doing fine on our on our uh new ones, right? Yeah, we have some some two new ones and these are I I pulled these out specifically because they're a little bit um these came through kind of the WASDA and some of the administrative associations. Um the first one 1315 the first page actually I I copied from another school district because they did a really good job. Uh and you know basically says what the board does and what the superintendent does and what the board does not do. and the superintendent
062does not do to make sure we're all on the same uh same page. So, this is really the only part that that's new. All of this other information basically that's same thing as the you know the kind of the uh laminated uh card that you have in front of you. This is what we've already adopted as our board protocol board protocol, excuse me. But now by doing that we will have it in board policy. So part of again as my goal is I'm not going to be here forever. I want to make sure I set up the district when I leave that we have um a functioning relationship between the superintendent and the board and we all know our where we are, what our roles are. So um I've been in my prior district. Uh
063it was I wish we would have had this. Um that's cool. Everybody knows what they're Yeah. because because there was some confusion. and I'll put it that way w with uh one of the board members. So um again there's been no changes to you know our protocol document other than just this and this is I think from Quincy school district. So you know WADDA and WA was the administrators association has suggested that all districts do this to make sure that you know boards and superintendents don't go get haywire down the road. things are things when things are easy, everything's kind of hunky dory, but when things go sideways with, you know, whether it's a labor issue or whether it's financial issue, we've got to have some kind of backbone to uh to come back to.
064So, that was the the rationale for this uh board policy. Um, and we currently already have this policy in our um in our board book. I'm just kind of moving up the date a little bit. Again, this is coming from WASD and WASA about uh some some recent things that have happened at the state level that we should probably update this policy, but we have it. This is just some different wording. uh basically go through how the complaints go through in a district and then you have the procedure as well of of the steps that that take place and the rationale of why WASDA and WASA would like districts to update this is there's now at the last legislative session there's house bill 1260 uh 1296 that allows I would say much broader ability for
065communities to uh file complaints against either a board or the superintendent. Um we're not facing that here, but um and in in the uh the House bill, it says you first must follow your own district policy. So that's why they want, you know, districts to kind of make sure that they are protecting themselves too from uh some of these uh requests that could come up. Uh again, we aren't facing them here, but as you know, in other districts, there's lots of very charged political issues that are taking place, and this is just a means to make sure that if an issue does come up, we're going to follow our own board policy and our own board procedures to address those complaints before they go to OSBI. So, um I will leave that with the board.
066We don't have to make a decision tonight, but um I do think Yeah, you guys are adopting this before I can even write anything down here. Asking you shall receive. Well, again, I you presented so clear. I don't know if I I don't know if I was clear or not, but um again, I just audience I I just want to make sure that we're all protected. Hopefully things never get go sideways. Um, everybody has a plan. That's exactly right. Um, wasn't thinking that was going to happen. Thank you very much. Um, I would like to have ask the board to go to executive session for a few minutes if that would be okay. motion to execute. I'll second the motion. Thank you, Angela. Thank you. Thank you. Thank you. Yes. Are we all going to
067Mountain High? All right. I make sure I Okay. What time are we done? You guys are moving too fast for me. I can't write stuff down. He mentioned he's like Of course you should. Of course you can. That's it. Have much to put on them to begin with. So it really does if they want to alterate to talk. Thank you. Hey Jeff, can you hear me? It's Marshall. Oh, hey Marshall. Hey, I got a quick question for you. Yeah, here. Yeah. What do you got? Um, the van rental for the second St. Helen's trip. Do you have a Do you have a price on that? Because I didn't uh write down, you know, I didn't see the paperwork since you rented it. So, I was wondering if you have a price for that so I
068can put it in our outdoor ed budget. Yeah. Let me go grab my phone here real quick and then I'll pull it up. Okay. Or you could you could just you could just um Oh, you want me to email it to you? Yeah. Or just send me like the the total expense in a text. That would be fine. And you could you can just do it whenever. You don't have to do it right now, but I just thought I'd ask since I saw you there. Yeah. No, perfect. Yeah. I'll go ahead and send it off to you. Okay. Awesome. Yeah, I'm going to forward you that uh Tyler Crutchman for that works for Scarcella. Oh, okay. I'm going to send you his phone number. I saw him at the gym this morning cuz they tried
069to deliver the top soil to you, but they couldn't get through to you for a delivery. So, um I'm going to give you his number. Did you try calling me? Yeah, it was the um day before the Memorial Day parade. So, it would have been that Friday of no school. Oh, okay. Yeah. He said that they had a they had a truck sitting out there in front of the school for a while. Oh, I'm glad they didn't just dump it in the parking lot. Yeah. I mean, that would have worked, too. That would have been I'd have just taken the tractor and scooped it up, but Yeah. Okay, cool. Yeah, go ahead and send me that number and then I'll get that uh I'll just uh I can either I'll email you the um the
070invoice and then I'll also text you the amount on it. Great. Great. Yeah. And uh Tyler said that project's probably going to be going on for like five years. So I told him, you know, like with the sports field, I don't know if we're going to have to get material to to put in there to um you know, level out the field. Yeah. But those guys might be a great resource for that if we need that film material, you know. Yeah. Heck yeah. I'll definitely keep them in mind because I'm sure we'll need it at some point out there. Yeah. And also, you know, I don't know what kind of stuff they do, but it's primarily dirt work. So, you know, I was listening to the conversation about the drain field. So, I don't know
071if that would be something they could assist with or what, but you know, they're they're right there for the next five years, so it might be a good idea to utilize them. Heck yeah. No, I agree with you. Awesome. Thanks, Marshall. Okay. All right, Jeeoff. See you. Okay. No, one of my co-workers kids already has two kids graduate going forward. Every house Haley sells comes with a bus consolation. a lot of buses this week. We're a little state. I think I do. Let's see. All right. I'll second the motion. All right. So, uh returning from executive session and we are um getting ready to go to section 10. Sharing of any good news. Sharing of any good news. I'm glad we caught the leak before it was it got worse. So, and now we've got
072another system to check. So, yeah, the damage was minimal. So, which is not going to become a half million dollar project. Yeah, absolutely. Hopefully, it's not a precursor for what the year holds. Year's over. The new one hasn't started yet. Um, so I went on the last two field trips. Um, I did Silverwood and then Jen and I both did um, Slywaters. Holy Moses, those kids loved it. Both of them. I I have never seen them so excited and based off of Silverwood. It was just students at the park that day, which is really nice because you don't have to worry about safety nearly as much. Um, our kids are freaking phenomenal. There were some real challenging kids from other districts who were there, not anywhere close to us, but I was like, "Wow." Yeah.
073Our kids are killer. We have amazing kids. We do. We really do. Like, I knew they were amazing, but I feel like when you take them out in the wild, you get like a really true Yeah. Yep. And they really are. We We have I like yours, too. I spent a lot of time with him this year. We We have great kids and they never disappoint us when we take them out. If we can continue to fund the Silverwood trip each year, I I think that that was a big Yep. supporter for what a lot of those kids were. Is that just a day trip? Yeah, it was just a day trip. Um it was it was a long day, but honestly worth it. It was totally worth it. Kids had a great time. Um
074we were in which were it was super easy. Me? Uh, no I did not drive a backup vehicle. Um, officer Jenna and so she had she had a backup vehicle. Um, no, she drove a fishbowl. I think it was a mother-in-law's car or something. I was like that was um but she that was a phenomenal trip. Kids were great. They really enjoyed it. If we can continue to make that happen for them, I think that it's a really great motivator for those guys. I think it's priority because it it pushed a lot of kids across the line in terms of their academics. They really did. There are a couple of them that I know didn't technically meet the criteria, but they they made such vast improvements on things. Absolutely. We should reward that and I
075love that. I mean, I remember the day that I came in that we thought that we weren't going to be able to take them and it was the air in the school was so sad and then solving that problem and how excited they were. It was amazing. So, yeah, I agree. Great incentive program. Uh hopefully hopefully as you know, next graduating class is much larger. Hopefully they're self motivating each other, you know, as a group trying to do better. I'm not worried. all the classes. That's the only class I'm worried about. But um it was amazing. They Oh, uh Kaitlyn, huge kudos to her because she put that whole she did together. And I mean, Officer Jen, uh Jessica, Caitlyn, they all worked to make sure to make it Everybody worked to make it happen,
076but Caitlyn really spearheaded that. And yes, she did. She I think she spent money in appropriate places like they provided lunch. She splurged quote unquote splurge and did the higher lunch package. The kids really appreciated it. Food was great. Good. It It was It was awesome. That's what ASB money should go towards is the kids. Yep. So, absolutely that we were able to do that. Awesome. And Sidewalk was fun. Yes. Yes, even as the adults that you would think that it was going to be the hottest at Slidewaters, uh, you know, 87 I think when we left and it actually was much much hotter driving back along the river on the way back. Um, I watched it creep up to 92, 93, 94, 95, 96, the 97, and then it topped off at 98 when
077we got down by Wachi. Yeah, that was the first time I found I was sitting in the front by the 15 years and I I took one for the team and I hung out in the back with the middle schoolers and I'm like, "Oh, all of you were going to sit in the front next time." Yeah. Yep. That's good. That's good planning. Yep. But the bus, I mean, it did stay fairly cool even though it's temperature. It was just a shock to the system. I'm like, "Oh, 15 years since I've been in a bus in the back. Cool. This is fun." Well, you see, that's like [Laughter] you need to You guys are not cool friends. Hey, Erin, I was wondering if I could share about the two St. Helens trips since we haven't got
078to report on those. You bet. Let me make sure I get you your volume all the way up. Yeah, go ahead. Go ahead, Marshall. Hey, we had two great successful um St. Helen's trips. The first one was seventh and eighth graders where where we got to use all of our uh camping gear, the tents, the sleeping bags, the cooking gear, the stoves, all those things that we ordered um with our Outdoor Ed money. And we um pushed the kids to be independent. They all put up their own tents. They all cooked their own meals, broke down camp, everything like that, and got to go on a a great hike in the blast zone area. And then um on the second day, we went for a hike through the eight caves on the south side of
079the mountain and uh with uh a time for us to go swimming in the one of the reservoirs. So it was it was a wonderful time with seventh and eighth graders and then the following week we did it again with the fourth, fifth and sixth graders and uh that time staying at the Mount St. Helens Institute which was right above Cold Water Lake. Uh awesome views if you've seen the pictures that uh have been posted. Uh the mountain was hidden by clouds the first day. So when we went on our hike the second day and the clouds cleared, we came around the corner and the kids were just astounded on how close we were to the mountain because they just couldn't see it and didn't know how close we were and and it it was
080it was totally awesome to see their faces. And the Mount St. Helen staff put on a wonderful program. It was so interactive and everyone got to participate in so many different activities. The facility was wonderful and the food was really good and um I think the kids had a wonderful time on that trip. It was exhausting but uh hey we did it. We've taken kids fourth through 12th grade on overnight field trips this year. So, you know, three separate ones. And so I think the outdoor aid program is uh doing a great job in trying to get all the kids engaged with a lot of different programs opportunities and just learning so much that they didn't have in their wheelhouse prior to these programs. I just love the kids using the camp stoves to cook
081their own meals and stuff when they did the practice run out here with Mr. Penoyer and stuff. It's uh pretty incredible what we can offer our kids. Um it truly is. Thank you so much, Marshall, for for going on that. Are are you recovered yet from it? Yep. I can I can hike again. The fir the first trip was 20 I did we ended up doing 24 miles. The kids that went in the second half of the cave, they did it even further. And then the uh the second trip was 18 miles. So yeah, my knees are recovered now. And your kids did good with all that. Oh yeah. Yeah. They you know, a lot of kids were really pushed out of their comfort zone in the in the caves. And then um the second
082trip with the fourth, fifth, and sixth graders, a lot of kids were pushed out of their comfort zones to try different things. Um, you know, it was it was really good to see those challenges met by so many kids. That's awesome. Yep. Like you said, life skills. Life skills. Oh, yeah. Oh, yeah. You know, we want those kids to appreciate the outdoors and know how to recreate responsibly and learn something while they're doing it. Absolutely. Thank you, Marshall, very much. You bet. Very cool stuff. Anybody else? Make a motion to adjourn the meeting. Second. All in favor? Happy summer vacation. Thank you everybody. Thank you, Phil. Thanks, Phil. Sorry it was late, guys. New last.