001Get it? Call this meeting to order. Please rise for the flag salute. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. >> Approval of board meeting minutes for September 24th, 2025 and September 26, 2025. >> Also for the approval of board meeting minutes for September 24th, 2025 and September 26. Second. >> It's been moved and seconded to approve the board meeting minutes for September 24th, 2025 and September 26, 2025. Is there any discussion? Seeing none, all those in favor say I. >> I. All those opposed say nay. Motion carries. >> Approval of meeting agenda. >> We would like to make the recommendation to add under item 10, new business, section P,
002approval resolution 52526 RCO. We would seek a motion from the board to add the agenda items. I'll move to add item 10B, approval of resolution 5-2526 RCO grant agreement to tonight's agenda. I'll second. >> It's been moved and seconded to add to the agenda under 10B, approval of resolution 5-2526 RCO grant. Is there any discussion? Seeing none, all those in favor say I. >> I. >> All those oppos say nay. Motion carries. >> Do I have a motion to approve the agenda as as modified? >> I will make a motion to approve the consent agenda as I or the meeting minute agenda as mo. >> Yes, absolutely. >> I'll second one of those. >> It's been moved and second to approve the meeting agenda as amended. >> Is there any discussion? Seeing none, all those
003in favor say I. >> I. Those opposed say nay. Motion carries consent agenda. >> I'll move for the approval of the consent agenda. >> Second. >> It's been moved and seconded to approve the consent agenda. Is there any discussion? Seeing none, all those in favor say I. >> I. All those oppos say nay. Motion carries. >> Booster fundraiser approvals. Approval of class of 2029 boosters raffles. >> I'm making this big. So I'm representing >> Okay. So um we have put in for two raffles. You guys need to give it more information apparently. So one of the raffles we're hoping to do is raffle off half a cow or a pig. we have the pig secured from a local farm. Um, probably in spring we'd be doing that. And then the other one was a basket
004raffle where a family wants to donate like a Yeti cooler and then we just transfer donations to fill it like picnic style type things. calling for the approval of the booster class of 29 booster raffles. >> Make a a second. >> So move and seconded approve the class of 2029 booster raffles. Is there any discussion? >> I think our question honestly was just that the number of raffles. I think it just said raffles and just so we I think we're just following back and making sure that you guys knew there was a limit to how many you could do and whatnot. So, those two will be fine. >> I don't know the exact gambling rules, so I checked on that. I'm pretty sure it's two. That's what I was getting ready to say, but >>
005but I would Yeah, that and that's what the concern was, just to make sure that it was only two. >> Yeah. >> So, >> perfect. But those sound like it is. So, thank you. >> Yeah. Is there any further discussion? >> Uh, seeing seeing none, all those in favor say I. >> I. >> All those oppos say name. Motion carries. You guys do not have to stick around if you don't want to, too. So, okay. Awesome. I just letting you know if you didn't want to, you're welcome to. >> All right. Next. Approval of class of 2030 booster fundraisers. >> Um, I'll make a motion that we approve the class of 20 of 2030 booster fundraiser. >> I'll second that. >> It's been moved and second approve the class of 2030 booster fundraisers. Is there
006any discussion? Seeing none, all those in favor say I. >> I. >> All post say nay. >> Oh, >> you're muted. >> Okay. I'm at a football game. So So yeah, this the Reese. We're going to do those instead of um talking about doing the Valentine's Day grants and there might have been a competition with the FFA. So, we're doing the Reese because the 2026 decided not to do them and I missed having one last year. So, >> perfect. >> Awesome. All right. >> I'm also the representative for the wrestling club, too. >> Okay. >> All right. Is there any further discussion? >> Seeing none, all those in favor say I. >> All post say nay. Motion carries. >> All right. Approval of class of 2031 booster fundraisers. What? >> 2031. 31. >> I know.
007I guess >> confused. I thought we were on >> 20 31. >> Yeah, we're on. >> That's you. That's you, Cindy. We're on you. >> There you go. >> Oh, thanks. >> They just keep climbing in numbers. >> I'll move for the approval of pass 2031 booster funding. >> I'll make a second. Jeez, why do I keep trying to do that? It's been moved and seconded approve of class of 2031 booster fundraisers. Is there any discussion? >> Thank you. >> You're welcome. >> Thank you, Sandy. >> Seeing none, all those in favor say I. >> I. All those oppos say nay. Motion carries. >> All right. Approval of Elma Wrestling Club fundraiser >> back. All right. So, on the list, you can go ahead and take off the fill our mat uh donation drive. We're
008not going to do that. Um, so it's just our standards. We'll do, you know, some 50-50 raffles at some of our duels. Uh, our major one is like we've done for years in the past is our folks youth tournament that's on December 28th. That's a Sunday. Um, and then we'll do concessions both at middle school and our home home duels. And then our other other thing that we're going to do is a trip raffle. And we're actually going to do that with the middle school and high school just because Elma Wrestling Club supports both both of those. It's not just a high school thing. And that's going to be we actually have two spring break trips, one to Levvenworth and one to Yellowstone to raffle off. >> Um are we are you allowed to do
009the two 50-50 raffles and a trip raffle? >> Yes, you are. Uh it's just you're you're allowed to do two 50/50 raffles. And if we can't and and I can double check. I'll check with Lisa Jo uh Johnson because she's on the gambling commission. And if for some reason that that is a no no, we will just do one 50/50. >> Okay. >> I don't want to get in trouble. >> We don't want you to either. >> Yeah. motion or >> I'll move for the approval of the Elma Wrestling Club fundraiser. >> I'll second. >> It's been moved and second approve of the Elmo Wrestling Club fundraisers. Is there any discussion? Seeing none, all those in favor say I. >> I. >> All those opposed say nay. Motion carries. >> All right. >> Yep. Thank
010you. See you later. Have fun at football. Uh discussion items 25 26 port goals were sent out but like a hard time >> I think we captured what was discussed at one of the trees sorry I wasn't able to be there I had angoplasty on my eyeball I know that sounds weird but on my tear >> sounds hurts I I think um we're just looking for direction feedback. What were your thoughts, Bernadette? Since you want >> Well, there anything that you wanted to add that I mean since um you weren't able to attend anything that uh you're wanting as a goal or reinforce. >> I feel like most of the things were captured. Um I think when I also said over like our standards and we're not enough talking about that but also we try
011to align those. Um some of them kind of overlap. So I feel like we have a good set of goals that we can feel confident to go through. Um I am happy to see that we're going to do the policy reviews even though it was going to be a lot for the 1000s but um I know we talked about that before. So, >> I think just staying on that was the one that came up is just staying on our review cycle, not getting off the review cycle and reviewing board policies, but like this year we're up on the 10,00 note because we did have that conversation with Mary is like really the superintendent evaluation be tied to that strategic plan. >> But I do feel and I've had this conversation with Michael a lot, we
012really are in a great spot of being aspirational for what we want our students. Uh but it's I feel like if the goal is to get it built and then tie it back, it's hard to evaluate off something that's in process. We're building it. >> Okay. >> I did get a couple names. I feel like if that is a direction we'd like to go, I think my recommendation would be to have it, you know, work with a third party to also come in and kind of support that design and having input from some of these different third party groups what that would look like. Yeah, I think it's a a good place going out to um the community for the community um engagement all around just to kind of get a pulse on where we're
013at and where we need to go um with all the things that we have accomplished over the last few years uh with the the new strategic plan. Um and then addressing some of our facility needs >> for sure. We have a lot of facility needs which >> um >> mean agenda. It's going to be a busy year. >> Um I did comp I did go through an exercise with uh everybody else compiling some of the standards. I'll share that with you and you see how you feel like the that aligns with the the goal since it is a collaborative. Um I have that here for you tonight too. So, um, hopefully that will be helpful with aligning with the goals, unless anybody has anything else to add to the goals perhaps. >> Honestly, I think
014my only piece and maybe it's caught in here, but I still feel like we are um kind of habitually wanting to do better uh by the superintendent evaluation process. >> I agree. And I don't for me I feel like that's a goal in and of itself um that we continuously talk about as a board like we want to do better by um by the process not specific to um >> absolutely >> Chris is all but >> no just just in general because it's been kind of ever since well I mean I'm >> no it's been from the start I feel like we've kind of been >> I was talking to create something >> I was talking to Chris about that today it's like I have no idea what steps to go through to do this.
015It's a very fast learning curve and trying to put this together, it'd be nice to have a complete step through. So, whoever takes over this someday can just pick it up and be like this is what I am supposed to do. >> Well, and I think especially since we've had lots of conversations that that is one of our most it's the biggest part of what our role really is that and you know budget. So, >> I think it does roll up into this one, too. But it would be helpful to probably draw it out as a little bit of a, you know, how we're doing to evaluate ourselves as far as how it's tied into the strategic >> because I guess I have I I'm thinking and maybe I'm taking this literal, but I I'm
016thinking that this page represents what we as a board the goal that we have for our board, not what goals we have necessarily for the district or for for Sammy. I mean, I would think there would be some alignment that, you know, they should have some correlations for sure, but this is like >> our own list of things that we're seeking to get worked through >> and that and then we'd have a strategic plan that would have some pieces to it as well. And then we have this evaluation and there there would be an overlap, but they would still have some very unique aspects to them. >> Yeah, I would agree. I I I hate to say it this way, I always feel a little shameful. I'm like we're not we wanted to be very
017well verssed in the operation of how it worked with the evaluation and I feel like we tried to do stuff but it was never a forward or upward. It was always kind of sideways and sideways and move back a little. So I definitely feel like we could do a lot better. So that that would be my only recommendation as a board that we consider adding that as a separate accountable goal. capture that. Great job. Okay. Uh anything else? Like I said, I got this for you, too. So, you take a look at it. I put everybody's together. We We only hit actually on one all >> to be quite honest. Okay. It's all over the place. >> Okay. between all four of us like like where we'd land on what we thought were different, you
018know, areas or standards because I I did this exercise to see where we thought our standards would land with our goals and everything just to see kind of where everybody was at and see if we were missing a goal. >> And I couldn't come to any conclusion because there was only one thing that we all agreed on. >> Okay. >> So, >> okay, >> we'll see. >> But that's okay. But that's okay because that'll help us build >> build build forward and that also gives us that >> it gives us the depth of what our board collectively needs to accomplish in a conversation of us coming back together as a board and go okay >> but this >> you picked this one but it still captures what I was thinking about with this one. I
019think there could still be more overlap, but >> yeah, and that was my comment to Michael was I still feel like that there's some overlap and and there's some redundancy in some of these and so I think there's a little bit more boiling down and d >> every time I read one I'm like well doesn't that apply to standard one, two, three, four like >> and I feel like we grapple with that every time we get to it. Yeah. >> I think the big thing is we do this with our teacher and our teacher evaluations is it's an 84 point teacher evaluation process. So to go through all 84 points, we like to come in when I do our principal evaluations, I begin off with what is the problem of practice we're working on, right?
020>> And then we'll figure out how to connect things back together based upon what it is we're trying to get done. So that said, I really want to work on this building. work on this aspect, kind of frame it from the proper practice out. >> So, I feel like that was kind of one of the ideas of starting off with what is it the board would like to see done this year and that we can worry about a criterion 3.1 set-. >> Yeah. And I think that the problem of practice may be very clarifying for rest of the board because my gut feeling is that when we collectively read through um none of them are things that we feel like we wouldn't want to working on like yeah we we want to work on closing
021gaps. No, we want to work on engagement community. No, we want to have positive culture with teachers. No, you know, I mean, so I almost think um it would be helpful for us to think about it more through the lens of what specifically do we want to target? Not that those other things aren't going to be >> even just with good teaching, you don't not do all those other things, but you're focusing the evaluation on those others. And I think that may be part of the conversation that we might all be missing. >> Do you think that's >> I agree. I agree. Because obviously you can't evaluate on all eight. >> We have that we want to see the needle. How do we want to make >> right? Right. So that problem of practice I
022think >> eight eight needles all at once. >> Well, thanks. >> That would be crazy. >> All right. >> Perfect. >> Anything else? Anything? >> No, I think that was really fun. I actually Yeah. Yeah. Cool. All right. Moving on to Do we have public comment? Right. Uh, no unfinished business. Uh, new business discussion and approval of policy 1811, board operating principles first reading. >> Well, I'll move for the discuss for the approval of policy 1811 board operating principles first reading. Second. >> It's been moved and seconded to approve uh policy 1811 board operating principles first reading. Is there any discussion? Didn't really know I when I incorporated our comments the one thing I will say at the end I said please refer to policy 1811P for communication procedures which is coming. Yes. >> So,
023uh, which I did make the edits to 1811P for everybody to take a look at. I just haven't sent them out. >> Okay. >> So, I just need to send them out to you guys and Chris and Candace to take a look at and for everybody else to take a look at, make sure I addressed everything that we had comments on. There was a few question marks in there that I was like, well, how am I supposed to answer these exactly? So, I went ahead and did the best I could. And then formatting wise, um, I tried to break it up so that the page breaks were so that nothing flowed to the next page. >> There was only like one section that didn't do that. That's for that 1811 piece. So, just to know
024that's coming. >> Okay. This one has hang in there. >> Yeah, that's uh that's um that's kind of our that's not that's our formatting. >> The commitment to effective governance. Let's move it to the next page. Yeah, I'm done. You're floating. >> But that's just great. No, that's for that other document. The other document's big. >> Oh, yeah. Yeah. >> Yeah. It's multi-page because it's procedures. >> So, >> okay. >> You remember the one we worked this? Yes. Okay. >> And and our signature piece that we talked about having is going to be part of that. >> Correct. Along with that other matrix, which I haven't had time to create. There's there's a lot in that document. So, yeah, it's coming. >> Okay. Thank you for all of your work. I appreciate. >> I know
025that taking everybody's everything is a lot. So, thank you. >> I need to go on the road for work so I can get some work done. >> All right. Is there any further discussion? Seeing none, uh, all those in favor say I. >> I. All those opposed say nay. Motion carries. All right. Approval of resolution 5-2526 RCO grant agreement. >> We approved this um this um resolution uh in July of 2024. um this modifying the July 2024 resolution authorizing uh my me the superintendent to sign into an agreement with the RCO um to uh kind of confirm the contract as part of a grant that we are that so we can accept the grant to be awarded a paper project as described in our grant application. So that's the change is is it's really just
026two numbered items at the very very end of the resolution which authorizes me to sign into the contract um as a representative. >> Uh I'll make an approval resolution 5-2526 RCO grant agreement. I'd love to second that. It's been moved and seconded approve resolution 5-2526 RCO grant agreement. Is there any discussion? Other than this is um >> pretty awesome piece of information to get. >> We're 95% of the way there. I'll celebrate when we close the last 5%. >> So, >> it's getting closer. This was the biggest biggest lift. This this was a lot of back and forth and phone conferences and calls and conversations with the attorney general's office and >> so it doesn't leave maybe you can't answer this but what is the nature of the last 5%. It's okay if you need
027ink >> dry. >> Okay. >> Yeah, we just got to sign it, right? Like that would be the 5%. >> Okay. >> Sign in the actual contract. >> This will release our our law firm from this. Our law firm will submit a new legal opinion that will need to be voted on by the board of the RCO. The board of the RCO will agree to that legal opinion and then release this contract you see as example D. that will fill in those yellow parts that are explicit to the application we submitted. >> Right? >> And then once we get that, so we will be dependent upon our legal council ref reaffirming the their legal opinion that we are able to accept state and federal money, the RCO having a a board meeting to approve it
028and then releasing us the contract and us putting our so we probably about I don't know when they meet. They only meet once a month. >> So if they already have their October meeting, it won't be till November. Um so they be their board meets once a month and then I guess so we're not speaking in riddles. Then once they have their board meeting, approve this and it sounds like they're on track to approve they will release the contract and we will be awarded $1.2 million to get these athletic fields done. There's just a lot of verbal like >> but having the paper before this agreement was in place definitely raised my anxiety. >> Well, I think but soon we should be able to put something from the district side of communication. >> It is
029your call on how you want to define done. Do you want to wait till the RCO votes and then we get the contract? That's when it would be officially like we're in place because there could be a they still have an elected board or some board member might pipe up and say I don't want to approve it randomly even though the advice of the Washington state attorney general says I should sign it. I'm going to vote no. >> I really like it for sure deal. >> That's where we're at. That's what this is. This was a huge lift though because this opened the gate to a lot of verbal agreements. Now we just need to get the ink agreement. I I find that we can't always control the decisions of boards and some boards don't
030follow the advice of their lawyers. So since uh it still has to go to a board vote even though their lawyers are telling them it's a state agency. I still can't remember what RC department of recreational whatever but it's a state agency so they should be following the advice of the attorney general's office because that is their lawyer >> right >> but who knows when it comes to a vote. So I would my preference would be we have that contract we've signed and the ink is dry because we don't know what a board member will do between here and there. We do need to know the advice of their lawyers is to approve. >> It's a recreation conservation office. >> Eric my computer decided that it needed to reboot. >> All right. Is there any
031further discussion? So it is it is it is good news. It's monumental news is really what it is. is kind of what we've been working towards. We got some Looks like the doors are open. We just got to start walking through them. So, >> all right. >> Like 50% better. >> Good. I guess I'm just thinking at the community at large does know there's some good news coming, but I think there's a fair amount of confusion even as far as what the parameters they're at. I think even being able to communicate in some fashion this isn't 1.2 to open to deciding what we want to do with that million dollars. This is $1.2 million or whatever the amount it is. That's already very much for a specified >> Yeah, that's a key point is this
032is $1.2 million to increase youth athletic participation, not youth athletic spectation. >> Right. Right. And that point gets really confused because if we filled out a grant, I mean the grant was really really clear that the money needs to go for a feet on the ground running around on not for where people are sitting. >> And I do think that we could have written the grant up that way, but there was over a thousand applicants. So we we would not have beat over a thousand applicants had >> not even sure we could have written it that way because I'm pretty sure that the grant that we went after had a specific clause in there that said absolutely no grand stands, no yeah >> stadium. It was all for youth athletic participation. Yeah. >> So I
033guess that in the way of communication maybe that gets out by clear but I feel like that could be something people are >> just don't want to go down the road we got it and then we don't have it >> right total wisdom on it. I think just knowing that that's probably what people are seeking clarity on. >> I would love to give it. I am nervous on decisions of board members. >> You're we trust your judgment. >> Right. Any further discussion? Seeing none, all those in favor say I. I. >> All those oppose say nay. Motion carries. Right. With that, go to the order. >> Well, I mean, I don't want to spill any thunder. Last night's soccer game was good. The girls won narrowly. >> They did. I'm glad we stuck around. That
034was good. That was a great goal. >> That's a good goal and good game. And um it was nice to have the youth night. All the >> Yeah, it was >> all the girls soccer team >> and we had phenomenal weather. >> Yes, we were >> for youth night. >> Michael was serenated >> by the soccer crowd. >> I was Yes. That was lots of fun. >> No, they they they decided to announce that it was my birthday at the game. So, yeah. No, it was it was a fun time. It was good to see everybody out. It was good to see um all the young kids out. Uh if you haven't, I know Cindy took a lot of photos of last night. Also was able she got the goal on film, too. So that
035was pretty cool. So you haven't checked it out, check it out. >> Uh October 3rd, we got to celebrate the grand opening of the Will I say it correctly? the Elma think community and service center >> and essence. Yes. Um beautiful facility and I think it's a great win for our community at large. So >> yeah, really nice. If you haven't had a chance, stop over and look at it. It's nice looking building. >> Yeah. >> Looks like we're currently in the process of completing the solar project. the rest of that. >> I think so. I think we're getting the solar project done. >> I saw them on the roof the other day, so I figured that's what they were doing. >> Should be done tomorrow. >> Yeah, I saw the brackets and stuff and
036exciting. That's good. >> The order is going to be on the RC. It's a lot of brand. >> I think it's great. I mean, it is a little it is a little surreal. I mean that's you know I mean if people are seeking information about it that it it is there the whole application is out there. So um through the RCO but just don't want to get the cart ahead of the horse here in case it doesn't work out. So while yes we are technically awarded it. We have not signed anything yet. So >> anything else? >> No, just I am excited about that. You got me excited again. >> You should be. It's your birthday. >> It is. Anything else? You make anything? All right. >> I make a motion we'll second. >> It's
037been moved and second to adjourn the meeting. Is there any discussion? Seeing none, all those in favor say I. >> I. I I all those opposed say they may nay. Motion carries. Meet