001I'll call this one order. Please rise. >> I pledge algiance to the flag of >> and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Approval of board meeting minutes for September 10th, 2025. >> I'll move for the approval of board meeting minutes for September 10th, 2025. See, it's been moved and seconded. Any further discussion? Hearing none. All in favor? >> I I >> motion passes. Approval of meeting me meeting agenda. I'll second. >> I'll move for the approval of the meeting agenda. >> I'll second. >> Any discussion? Is there any changes? Hearing none. All in favor? >> I >> motion carries. Okay. Uh item six, booster fundraiser approved. Oh, sorry. I missed the agenda. Oh, the next one already checked me out. Okay. Um
002consent agenda. >> Approval of the consent agenda. >> I'll second that. >> It's been moved and seconded. Any discussion? Hearing none. All in favor? >> I I. >> Any opposed? Motion carried. >> Now booster fundraiser approval. Approval of pass 29 booster fundraisers. >> I don't see this. >> Okay. >> Is there a motion for it? >> Give me one second. And I just wanted to look at something really quick. I'll make the motion to approve the class of 2029 booster fundraiser. a second. So, we can have discussion. >> I'll second that. >> There's been a motion made second. Does anybody have any questions or discussion? >> It sounds like we may need to just make sure on the raffle because they're leaving it kind of wide open, right? Raffle, drawing, various prizes. Maybe just one
003>> is Well, my question would be, is it just one raffle with various prizes? Is it several different raffles with different prizes over a period of time? And the only other thing um I the mother son dance, is that the high school level or is that >> the elementary level? >> Yeah. >> PTA has not hosted one this year. >> They don't have intentions. They used to host it all the time. >> Oh, okay. >> Um, so and really it's their their job to be compliant with the raffles, but I'm sure somebody will reach back and make sure that they, you know, they can only do so many, right? Is that what you're thinking, too? >> Oh, I'm just I'm just Yeah. How many different raffles are they going to have? Yeah, there's lot the
004gambling commission um has laws on what you can and can't do. So, I would just want to make sure that they are aware of that and um and they can't go to a a a baseball game and start raffling off something just with various prices. We kind of need to know. I don't know if we need to know or not to be honest, but >> I think it's I would want more clarification on that. >> Are we able to modify your motion, Michael, to um approve one and three and table number two until we can speak to our representative about their intentions? Yeah. You make an a amendment to uh only include one and two. >> Well, I'd like to make a motion that we um only approve item one and item three, the mother
005sunund dance and the fair parking and um until we get further information on the raffle and and their intent. >> I'll second that. There's been a motion made and seconded. Any discussion? Okay. Hearing none. All in favor? >> I. No opposed. Motion carries as amended. >> Okay. Discussion items. >> I think you have to approve the initial motion. You approve the amendment. You have to approve the original motion. >> All right. Thank you, Mr. Parley Pro. See? Um, so going back to the original motion is now all in favor of that one. I know. Don't laugh at me. >> I think you all want to be opposed to that one because we already voted on the amended one. >> So you you you you vote on the amendment. We approve the amendment and then you
006approve the motion as amended. >> Thank you. Okay. So now let's approve the motion as amended. All in favor? >> I none. Any opposed? Motion carries. >> Okay. Discussion item 7A order treat. Uh Michael, I just I didn't get a chance to look back at it. Your matrix that you sent um >> um if you pull it up really fast, it's not The only thing I was thinking about is that I I I like what you did and I appreciate uh going through that. I'm just curious if maybe we want to um not as long of a document like more like I can go to this as a board member and this is my communication part of it. That Mount Vernon one has a bunch of other stuff in it. So really the portion that
007I'm thinking that might be nice to take yours and put it into um that matrix would be the communication side of things cuz we already created the communication protocol or I mean the operating principles that can go ahead of that and then we could use maybe one of those of the roles and responsibilities just to kind of put that in there to show the public these are kind of our roles and responsibilities because a lot of times people ask us and I think the perception of what our respons responsibility is is different than what is actually >> because it's just clearer to see it in that table format. >> I think South would be had it on theirs as the table. >> Um Bashon did not and then um but South Woodby didn't cover I
008mean there was definitely a scaled down version to everything. So it was Toodles read to me like it was still very much in draft form. Um what I did appreciate about Bashon's not in the roles part of it but in the communication to staff and the communication to the community. Um I liked the language they put in basically really prioritizing and valuing communication between those entities. Um, I just I like the posture that Bashon took overall for um communication. I don't think it was softer. I just think it uh it was more >> encouraging. >> Yeah. Yeah. >> And I I I personally don't disagree with that at all. I think those are all I just the only the only thing format-wise is kind of where I was going with more of it than anything.
009So that it was just a little bit easier for somebody to um be like, "Okay, here's communication between, you know, uh board and staff." And then it would go with a bullet point and say these each thing. Okay, here's between the board and the superintendent and then bullet point and then it would have, you know, really easy matrix for communication. So you could, you know, go find it really fast cuz I found myself rereading stuff multiple times when it's in paragraph format and I'm like, I'm still not sure if that's what it says kind of thing. >> So >> yeah, it took me a significant chunk. I mean, I didn't write anything extra. I only copied and pasted, but how their formatting was in full paragraphs to I mean, you can see I tried to
010actually bullet a lot of it out of the paragraph, but it still was um I had to do that actually for myself to try to kind of keep track of where it was at. So to clean up that formatting my >> Yeah, I I noticed that's where you went too and I was like, "Okay, she's noticing what I'm noticing." You get really lost in reading that long document unless it's broken out into something usable, right? and we want something that just doesn't, I don't know, sit in the 10,00 policies and not be used. You know, it' be nice for somebody coming on that's new, right? We're going to have a um new person. So, it'd be nice for that person to be able to have something to go with, too. So, putting this together, this
011is just kind of like a a baseline to work off of on Friday with Mary. Is that am I >> Yeah, correct. The more the more we can get done now baseline wise, the more we can accomplish with Mary on Friday. So, I talked to Mary today and she's like, she was really appreciative that we're getting these done ahead of time and that we would have um some sort of a draft so that we could spend uh a limited amount of time. Now, if one of them takes a little bit more time, no problem, but I really want to get to a couple other items in the retreat as far as kind of goals and stuff. We're a little behind the eighth ball as far as um setting goals or a strategic plan going into
012this year. and in order to set those goals so that we have something to evaluate going into um the first evaluation period. Uh Mary said that's possible. So um she just uh mentioned that make sure you come with uh maybe some ideas and stuff already pre-done as far as maybe what your goals are. She also asked for us to bring our previous strategic plan um from whenever you guys I can't remember how many years ago we set that is that two years ago that we said three years maybe maybe that was five years ago with the mastery based learning strategic plan to kind of see where we're at and where we want to go but she said a strategic plan itself takes a better part of half a year to set up or many months.
013So, >> okay. >> Hopefully that's helpful. Um, yeah. I'm assuming I'm assuming Chris is gonna get some information back to us for Friday for the strategic plan because I feel like he communicated that like the admin team or the district leadership team, I'm not sure, wish that they spent some time already doing at least a piece of that process. >> Okay. Yeah, >> I'm I might have misunderstood that, but I I feel like that there has already been some work in that area. Um >> I'm I'm sure there probably has been I I didn't talk to Chris today. That was my next phone call, but um bouncing in and out of service. Uh talking to Mary was uh fun. >> So, um I will try either we could talk to Chris tonight later tonight or
014I can give him a call later tonight and talk about it. >> Okay. >> That way we have information for Friday. Either way, it's a positive step forward. I think we'll have everything by Friday. >> Um maybe what I'll try to do is go through and tidy that up one more layer. I mean, because at least it has the information all in there from the the um other districts and then uh at least it'd be a spot to to scale out. But maybe everybody could review that and include those matrixes that you sent. >> Okay. >> Are we talking about two different documents right now? >> We really we really are. Yes. >> Okay. But >> because I've only seen one. >> You've only seen the stuff that she sent us, right? That Mary sent
015us. >> No. Oh, I've seen what what Michael sent. That's something that you two worked on. >> I'm not I I'm not I'm not following. >> Oh, no, no, no. I I I sent the one and then um uh Stephanie basically put the one that that was online back into a version because we don't actually have the the uh word formatted version. It was all PDF format. So, she sent that and I I guess I should have sent that over to I thought it it's hard to tell what's sent BCC and what's not. So, >> okay. >> I just only sent to you this afternoon because I wasn't sure what the the plan was either. So I can clean that up and at least send it out individually to everybody. >> All right. >> Because
016those formats, like you said, we can't really edit something that we don't really have access to. So >> yeah. Um uh Jamie, they're basically like like the one I sent and then the the few that uh was sent over with the board packet that uh Kendis attached to the board packet. They're all pretty much the same. There's nothing on there that's really been changed. It's just depends on the formatting. And I I'm leaning personally towards a formatting that's a little bit easier to read. Okay. >> So, if you want to take a look at that and and have some comments for Friday, that would be great. >> Yeah, I'll I'll make sure I go back and go through that. >> Okay. I'll send over the other one, too, here in just a minute. So, you
017have that uh cleaned up version, too. >> All right. Thank you. Um the other thing that we have to do is a short uh little meeting um prior to uh our retreat um on Friday. So do we want to do that beforehand? >> I don't know what time anybody can get there. I mean it only needs to be like 15 minutes. It's just that the policy 220 that's on the agenda tonight has to go through the first and second reading before October 1st and be to um OSPI by a certain time. >> I can be nervous early. >> Okay. So, I was just thinking 9 we just do uh 9:30 start time and then enroll from there. I think that's what we already >> talked about. So, >> okay. So tennis would advertise for that
018meeting for 9:30. >> Yeah. >> Follow after that. Okay. >> Yeah. Yeah. >> Yeah. >> Um >> any other questions regarding um Friday or the communication protocol stuff? >> We heard whether Katie is available that day. >> She might be as far as I Do you want to ask Chris that question since he's in the room now about the strategic plan? >> Yes. Is there um some work on the strate strategic plan that you could share with us prior to Friday? >> Yeah. to help us work with Mary on >> I haven't changed the strategic plan I think since I last presented at the last board meeting with the recommendations from the administrators on where they think the work could be done but does take approval by the board so we can um send through
019I think I presented that August I can we can go back through what was in August >> okay >> in I think maybe we're all asking the same question we're thinking team that is what you and the administrative team or leadership team put in there what you were envisioning kind of the goals would be for the next the three years. >> Yeah. I mean on how we're going to accomplish the work over the next three years on where the work needs to be prioritized. >> Okay. And if there was a a in theory a different board goal or something we would come back and have that conversation. But I think we also have strategic plan goals and we have board goals for the year. >> So both are things that we work on >> on
020but on Friday. >> Yeah. >> Okay. Is that is that the question, Michael? >> Yeah, it was. And I'm sorry if I made some confusion, but I guess I was a little um confused myself when I was asking questions because everybody keeps interchanging um one word with the other depending on who I talk to. So um I think that's where the confusion was coming from. Well, thanks for the clarification. Yeah, I think the only thing I'd clarify is we don't have board goals set for the coming school year. Yeah. >> So, there are board goals. That's why we included data. I think I said include data in this meeting within the packet. And then those are so the board comes with goals that we'd like to get done for this year. And then we have
021strategic plan, which is kind of like this is what we're working on over multiple years to make sure that we can improve the outcomes of our students. Any other discussion on that one? Um, public comment. We'll move on to unfinished business. Approval to accept bid for access. >> That's what just came. >> Yeah, we have included the price of bids. Um it's off the same blueprint on the same entry point. Um it did modify to eliminate the lighted arm rails and also created expanded timeline um which we feel like was a pretty substantial reduction in the cost from the previous bids. I'll move for the approval to accept bid for excess ramp. Is there a second? >> I'll second that. >> There's been study to main house brothers >> construction. >> There's been a motion
022to accept the house brother bid for the access ramp. Any further discussion? Seeing none, all in favor? I >> I none >> opposed. Motion carries. Approval of policy 1111, oath of office, second and final reading. >> I'll make motion for the approval policy 1111, oath of office, second and final reading. >> I'll second. >> Is there any further discussion? Seeing none, all in favor? I >> opposed. Motion carries. Approval of policy 1310, policy adoption, manuals and administrative procedures, second and final reading. >> I'll move for the approval of policy 1310, policy adoption, manuals and administrative procedures, second and final reading. >> I'll second that. >> Motion made and seconded. Any further discussion? Hearing none. All in favor? >> I I >> opposed. Motion carries. Approval to adopt policy 1815, ethical conduct for board member second,
023final reading. >> I'll move for the approval to adopt policy 1815, ethical conduct for board members, second final reading. >> Second. >> Motion made and seconded. Any discussion? Hearing none. All in favor? I >> I any opposed? Motion carries. Approval of policy 1825 addressing school director violations. Second and final reading. >> I'll move for the approval of policy 1825 addressing school director violations. Second and final reading. >> I'll second that. >> Is there any discussion? Hearing none. All in favor? >> I opposed. Motion carries. Approval of the COPA CBA for 2526. >> Key notes on this contract was COPA contract held to the same IPD plus one as all other bargaining units and then reduced to a one-year contract with the intention on effectively all of our bargaining units would like to bargain following the
024culmination of teacher bargaining. a motion to approve that. >> I'll move for the approval of the AOPA CBA for 2025 2026. >> I'll second a motion made and seconded. Any further discussion? >> Just real quick, Chris, on the um longevity is five years pretty typical to start at longevity. >> Um I don't know actually. Do you mean that starts at five years? >> I mean after five years. Is that typical to start longevity at five? >> Yes, it is. Okay. I'm just >> teachers are every year. So secretaries are five, classifiers five. >> So that was um >> and then they have 10% in there and other things that mix with that one. >> That was pre-existing within the contract those steps. So those are not Yeah. >> I was just curious. The county is
025a little bit different. It's like seven years. >> Any further discussion? Hearing none. All in favor? >> I opposed. Motion carries. Approval of salary schedule for exempt employees 2526. >> It's the same. It just matches the secretarial contract. Um, we try to do that because our office comes out of the secretarial role generally. So, just trying to make sure that we keep them at pace. >> I'll move the approval of salary scheduled for exempt employees for 2025 26. >> I'll second that. >> There's been a motion made and seconded. Any further discussion? Hearing none. All in favor? >> I opposed. Motion carries. New business discussion of policy 2020 course design selections and adoption of instructional materials for screen reading. >> This is just bringing into alignment with the new RCW some language changes. I think
026the big one is is instruction enables that effectively alignment to all academic standards and and they be able to the ability to show that our um instructional materials are aligned to all standards. Um what I feel really good about that is that brings into alignment with the procedure that we adopted three years ago and also within the scoring the form that we adopted which shows scoring across standards. So I feel that this just brings the state the policy into alignment with our already in place practice. >> I'll move for the approval policy 2020 course design selections and adoption of instructional materials first reading. >> I'll second a motion made and seconded. Is there any further discussion? All in favor? I I >> All opposed? Motion carries. >> Approval of school spirit debit cards. >> So
027they came to me and they're doing these for other schools around Brace Harbor and they want to know if they can use our Elma logo to put on a Visa debit card that the district would get and this is only for personal purchases. It's nothing to do with district purchases that the district would get a payback if people use these cards for their personal debits, but they need permission to be able to use our logo from the school board. >> Is it an added cost to the Zoom? It's whether they choose to use ours. Maybe they'll use Oakland's bed choices. I don't like if you want to see a heart now eagle. Gotcha. >> Is there a motion for that? >> I'll make a motion for the approval of the school spirit debit card, the
028use of our district logo. I'll second. >> Motion's been made and seconded. Is there any discussion? >> Hearing none. All in favor? >> I >> opposed. Motion carries. Uh moving to report the budget report. >> I think you guys got copies of your budget reports. As of August um year end, we're at about a $6.8 million fund balance. I still have year-end corrections to make, but I don't see that um swaying any more than maybe going down two to 300,000 um depending on what I have for approvals. Um part of that fund balance um is going to be carryover of state monies. Um so you know that they will be obligated in the next year to be spent. Any questions on where we're at? >> How much is that rollover? Am I looking at it
029right, Lisa? Is that like a couple million dollars? >> No, it's not even close to that. Um, I've only looked at members today and >> Okay. >> Um, anywhere from either 5 to 800,000. >> Okay. Awesome. Any other questions or comments? >> Thank you. Enrollment report. >> Um, we're currently up by about last year's numbers about 6 FTE, 7 FTE. >> Yeah. >> Which is still really good because our kindergarten numbers are really, really down, but we're still up from our budgeted rate. So, it's just the beginning of the year. Um, so I'm optimistic that normally enrollment doesn't grow, but we've had an act of still kind of growing throughout the year more than most districts. So pretty optimistic. >> I know it's in a report, but will you tell me what kindergarten end? >>
030Uh, we're at 78. >> And TK were limited to only 13 slots. >> And we do have those filled and they are not included in this. So we will still be going out 13. compared to first grade which is at 96. So that is >> 18 down. >> Full class. >> Yes, it's full kindergarten class. >> Any other questions about enrollment? Okay. Facilities report. >> So I updated the um Excel spreadsheet. Um it's just some updated information on there. Uh, obviously the big one we approved tonight was the ramp. Um, that project's probably going to get started pretty soon because I think it had a deadline of January 15. So, we should start I guess it's kind of depends if we're going to wait for the season we're currently in to end or move forward,
031but probably work with the contractor on that. Um and then the uh the roof project came out of uh architecture and they have a date set for October 30th for the bids to come in. So we should know numbers final numbers for that project. So there's many things that we could do if we had unlimited funds. Obviously that's the report's built around that. So lots of lots more projects that we have to do in the future. >> Jeeoff is the uh January deadline regarding permitting. >> No, it's just it's just something that we set up that they were asking if there was Okay. Is there any other questions? >> So most of that summer maintenance mandatory >> I just keep that on there because it it that that that list doesn't really change. It's happens
032everyone. That's I can have separate separate I can separate them out. >> Maybe just code it. >> Yeah. Do with colors a little bit. >> Yeah. Because I'm just trying to see what was completed, you know, and I assume a lot of that stuff was completed but is and I just keep it on there. Just a reminder, >> right? >> There's a lot of stuff that doesn't always make it to there, right? Like something breaks, we just go fix it. It's not necessarily, you know, something. But I try to keep you guys updated with the with the with the summer stuff. We had a pretty good summer. We had a good crew. Got a lot of wood done. So, >> okay. So, down in the red, those are the pending projects. >> Yes. Okay. And
033I you know like some of them are like must do some of them are like would be nice to do if we had the funding stuff. So and and then like the the big project got updated because we don't know the status. So well we do have a permit for a state and we can get a grant or talk to the Amazon people which is my plans. Are we um I'm assuming there are some timelines for that permitting process though. >> Uh that' be a good question for the city. I don't know that you're tied to any doubt it maybe. >> I think that would be a >> we'll investigate with the city >> because I think with changing of codes we'd have some limitation on I mean we're approved under codes as they're written
034now, >> right? I think that's all I would say confident Michael. Yeah, the engineer in you I feel like wants to comment on this. >> Uh yeah, there's there's definitely a timeline associated with it, but there's also extensions that can be made and stuff. I I'm not exactly clear what the city of Elma's timeline is, but yeah, there's usually some sort of timeline associated with it. Most of the leg work's been done. I would think if there was anything that >> we have to start >> No, a lot of that stuff can be brought back up. The state does a lot of stuff uh uh where we shove a project and then we bring it back, but there's a certain amount of time that you can shove a project before you have to redesign the
035whole thing due to current code. >> Okay. Um anything else for the photos? go to the order. >> Probably have a lot, but I'll be honest. Um, yeah, I mean, we are posting a town hall. I think um we have a few presentations that we'll be bringing to you that'll probably be worth discussing um in our next coming meetings about some of our state reports and shoring up some of our programs. But I do think um I think a big one and I missed it, but I think the the be the blue assembly and having the entire student body come out in their blue shirts and then getting to see the photos of it because I couldn't be there was probably one of my prouder moments in my time here at Elma. So, I was
036pretty even though I had to see and celebrate it from afar, I was really really proud of the work that had gone in. And I'm really really proud of our students on being so um vocal on what they want for their campus, what they want for their high school experience. And I'm really proud of our students for that level of advocacy. No, >> I was just you were be at the blue. Would you It was pretty exciting. I mean, uh it was it was pretty awesome to be there physically and it was an honor to be invited and participate. So, um thank you very much. I had a lot of fun. I know that I know the kids did because everybody's been talking about it. So, thank you for everybody that was involved putting it
037together. >> Okay. Um, we are going to move to executive session for 30 minutes um for the review of performance of a public employee with no action taken. Uh we'll adjourn and regroup at 6:40 and come out of executive session at 7:10.