001Call the meeting order. Please rise for the flag. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Approval of board meeting minutes for June 25th, 2025. Move for the board meeting minutes. Sorry, sorry. Approval of board meeting minutes for June 25th, 2025. I'll second. It's been moved and seconded to approve board meeting minutes for June 25th, 2025. Is there any discussion? Seeing none, all those in favor say I. I. All those opposed say nay. Motion carries. Uh approval of meeting agenda. Make a motion we approve the meeting agenda. Are there any? It's been moved and seconded to approve the meeting agenda. Is there any changes or discussion? Seeing none, all those in
002favor say I. I. All those opposed say nay. Motion carries. Uh consent agenda. The consent agenda. I'll second that. It's been moved and seconded to approve the consent agenda. Is there any discussion? Seeing none, all those in favor say I. I. All those oppos say nay. Motion carries. There. No discussion. Any public comment? Unfinished business. Approval of athletic handbook. Is that me? Yeah. you. We're already there. So, a little background. This was this is a edited document and I don't know which of our many ads wrote this, but Stephanie, I did go through and kind of get rid of a lot of the slashes and I got rid of a lot of the excess language in there and I reduced it by about four pages. Just got right to the point. And as far as
003last meeting goes, I think we approved everything but to go over the athletic. So in the meantime at that time, I kind of collected as many athletic codes as I could and kind of compared them, especially with similar schools. And basically what you're looking at with those different levels of violation is much of Rochester. So in a nutshell what I did is I took our existing first violation and I put some people I put a 20% penalty including what you mentioned last time which is carryover. And then the next one is for the second violation we had a year-long suspension. I took understanding that we want kids involved. I took that and I made it I took language from Rochester which is the 40%. Again that sounds a little maybe a little too easy so
004to speak. So I took that to 50% plus carryover. Both of those require an assessment by turn or whoever does it. And then and the last one instead of a lifetime ban because what we had was you were done with fourth period. I went to a year-long suspension knowing that it will be a defect of a lifetime ban because by the time kid gets his third offense he's a junior senior like that. You would think, you know, already and that's pretty much Are we open for discussion? Not quite. Can be. Somebody must make a motion. I'll move to approve the um athletic I don't have it pulled up exactly but the approval of the athletic handbook. Yeah, I'll second. It's been move second to approve the athlete handbook. Is there any discussion? Yes. Um I
005might be missing this. It's it may be in here and I'm just not finding it. But this is an athletic and activities handbook. What what I what I okay so in the activities that what is that the band drama band of drama those the extracurricular okay skills USA FFA are technically co-curricular so they fall under instruction okay and I don't do those okay so with the groups though that you do do that are not athletic um are they all required to have the ASB card or is it just athletics? No, they're required. I don't. So, if you're in band, you have to have an ASB. So, with the athletic registration with final forms, it says that the following require requirements must be met on file. And it talks about the $30 for the ASB card
006fee. But I don't see it anywhere that says activities. And I, like I said, I might be missing it. But the way that I'm reading it, it's just athletics have to pay, have to get an ASB card. That's probably as simple as we said. Athletics activities. And then the other part that I was looking at was um there's no discipline procedures. It says athletic discipline procedures, but there's no discipline procedures for activities. Would it be the same? And then if it is beyond that particular issue we're talking about is alcohol policy. But if it is a behavioral issue that will go to the team or groups. I personally as a as a prior parent and just looking at this thinks that needs to be written that that's what would happen because otherwise if you get
007someone in a in a situation you're going to have a parent come along and say but it's not in the athletic or it's not in the the handbook that we're following like in the discipline action. Yeah. first violation. It does say until the next activity sport. It does say what you're talking about is non-alcoholated stuff too. Like a coach is dealing with a player in subordination. Coach disciplines it. Now we're to a point where the coach is suspending or what the appeal process is to go to the athletic director on that player. Okay, that makes sense. It's just under the alcohol section, right? It's under a different section. Oh, I'm just so I just want to make sure I'm understanding. Ron, you think this is for athletes and participants, right? Yes. Okay. I still when
008I read it, I still see lots of spots where participate. It only refers to athletes. Um, oh, oh, just in the title. She's meaning the bulleted bolded title that says athletic discipline procedures. I should say athletic activities. I think they changed. Yeah. And I think that's like across the board like right from the very beginning. It's only athletic registration on the final forms, but it's really athletic slash activity. I mean, I guess in my mind, every single time the word athlete is there, the word participant should be there. every time the word athletic is there activity should be there or I feel like it's a bit confusing who this applies to apologize to you credit but I was out so I just got back but so easy enough but I would also recommend reversing the
009communication guidelines in the process because the order in which you have the process looks like it applies to the athletic alcohol and tobacco. I see by moving it below the communication guidelines and putting it after the coach requirements, the coach protocol, it would make it more all-encompassing of all. Does that make sense? Yeah. As right now, if it's only after the alcohol and tobacco, it sounds like your applies to the alcohol and tobacco. So, I wonder if it would make sense to reorder those. Yeah. Yes. Um, my other issue, first of all, I want to say as a parent, I appreciate the change as a parent that held a child very accountable, but feel like we didn't have a good policy that was student student driven um what was in the best interest. So, I
010I appreciate the changes fullheartedly because I think kids um we've not had a system where kids could make a mistake and be honest about a mistake and rectify a a system. We've only had a system where they just had to lie and not get caught or lose everything. And I think I think all or nothings are are hard things for um kids to really learn good life lessons from. However, um what concerns me about this is and there could be a total reason why, but it feels a little bit like the 20% suspension may extend or I I guess maybe you're just saying it it actually would extend if there wasn't 20% of the season left, right? I I guess I'm just thinking through an appeals process. I would want it to be something that
011parents and kids didn't feel like was arbitrary next season which means right you get something happens between the last game and the bank then 20% of that next season whatever that is it um you know because if it's a if it's basketball season we're talking about 20% of the games in essence or or the timeline of the season of the total the total season, right? So, not necessarily because you could be thinking going into B from football versus basketball season, it's a totally different number of games, right? Yes. 20 games for basketball, right? I would like you to say though that it needs to be 20% of the next season the athlete signs up. They need to register and complete that season because right now it just says 20% of the next record of the
012season which puts the season on the district. So it effectively, let's say you're a two sport athlete. You do um you do volleyball and track, right? As it reads, right? They that athlete doesn't even do a winter sport, but they would only be barred for 20% of the season. Yeah. As as I'm reading where it should stipulate it's not 20% of the next season, it's 20% of the next season in which the athlete is participating. Right. Right. So, and that's not clarified. Kyle's a parent. I would appeal. I I just I would like to remove any of the potential loopholes just so it's it's super clear. You get that Kenz is writing down so we have it but I said I really do owe you an apology because I was out so and I should
013have helped you out on these so I'm really sorry but I I think I think the intent of the change I I can't support enough. So yeah, I think um I think um I think we're thinking the same way, but it should be 20% in which they're signed up for because and and here's the deal. Maybe we have a three sport athlete who never wanted the turnout for wrestling. But well, it looks like I mean I don't if your season's super important to you, if your if your fast pitch season is super important, right? I I don't see that as a bad thing now, right? No win, right? What if they love Gston Olsson? That's right. Yeah. But but I but I think it's it's not missing an important semantic and I actually think it
014would be worth even just putting an an example of for example and giving a couple scenarios but 2.2.4 for Jamie uh is where it says uh part of general eligibility for participation is uh coach program policies found on final forms to be signed by parent and athletes. So it's just in a very drawn out process of eligibility with all the different um bullet points. At least I think that's how I read that. Yeah, because and because sometimes it's uh like coach advisor and I think even if it would have advisor it's just all of two is eligibility for participation and it falls under that and then the disciplinary one was for al uh alcohol control substances and all the other fun stuff that's not so good. The only other thing I I think I know
015the answer to this, but I just want to put it out there. Um, being a new student or someone who's looking at this and wants to participate in extracurricular activity but doesn't have the $30 for an ASB card. No, we account for that. What Jamie is saying is it are we spelling are we do people know that that and if there's a hardship they have if they don't we tell each and every each and individual kid that does not have it checked off. Oh do you have to but to clarify I think Jamie's point is is instead of thinking about every kid individually we have a handbook and everything's communicated why not just put in the hand if I was if I was a new parent to the district. Oh, I'm a kid coming in
016and I'm going to read and I'm reading this handbook. I don't know about the mystery help. It could be you may not even making it all the way to the form to register for the book not even go there because $30 is a hardship to ask a for a family 1660. Yeah, we have to report on every we have to give that we have to be a certain look at our dream percentage. That's easy because um may I ask with that house bill, could there be an issue like almost audit finding price too strong a word but if we if we say we're supposed to be supporting kids with the house bill that we really should actually be providing disagree I think going back to Jamie's point the first step in ensuring that we're going
017through and supporting athletes is making sure that we have a singular point to make sure everybody has the important information in. So I think I think step one is to make sure it's clearly communicated. There's other right but our data should follow that there was support in that area then I just have a typo correction it's not really a typo but it's an English correction in 2.1 3 213 excuse me regulations in regards to it should be in regard no less It's interesting once you tell the the students about the uh the ability to get the ASB and then having them to go talk to somebody is the is the hardest portion. Yeah. You got to go see this person. Yeah. Go see this person. Well, I talked to this person. Like you didn't you
018didn't see this person. I know you didn't because I talked to him. Yeah. That's usually mean. Then you have to tell them that, hey, you're not playing Friday if you don't get this. I don't have any further questions. Do we want to move forward on it? Want a table? What what we want to do here? Yeah, we can. We're early enough that this is a great time. Correct. Yeah. I mean, hopefully you feel that way, too. This is a great opportunity before this season. This is a great time. Oh, yeah. We got six weeks. So, the parents, I will make a change on my take a couple days. How did that happen? And then the parents have to resign that and the kids. Yeah. So, I make a motion that we table the athletic camp
019till the next board meeting. I'll second for purposes of corrections. For purposes of corrections, yes, additions. I'll still second that. It's been moved and seconded to uh table the approval of the athletic handbook uh for corrections. Um is there any discussion? Seeing none, all those in favor say I. I. All those oppos say nay. Motion carries. Thank you. All right. Thank you. Enduring. Uh new business approval to accept bid for solar array. Just recommending a um recommendation for approval of our bids on solar array. As far as our grant and the grant I if I heard Caleb correctly today when he talked that he had about 150,000 to pull this all together. So it covers the whole cost for the grant. I was just looking at my notes here. So thank you for that. I'll
020move to approve or to accept the bid for solar array. I'll second. It's been moved and seconded to accept the bid for solar array. Is there any discussion? Seeing none, all those in favor say I. I. All those oppos say nay. Motion carries. Approval to accept bid for Delta charger installation. Um, same project, different pieces of it. I'll make a motion that we accept the bid of Delta Charger installation. It's been moved and sec seconded to accept the bid for Delta Charger installation. Is there any discussion? Seeing none, all those in favor say I. I. All those post say nay. Motion carries. Approval of East Grace Harbor. Oh, excuse me. I skipped approval to accept bid for um access ramp. Uh, we had just a couple things missing. So, district would recommend failing. God forbid.
021I'd make a motion that we uh go out forid fail. I think make a motion to approve and then we can vote on it. Yeah. Okay. I'll make a motion that we accept the access room. I'll second it. It's been moved and seconded to approve access bid for accept the bid for access ramp. That's a lot of A's in there. Uh is there any discussion? Seeing none, all those in favor say I. I. All those opposed say nay. Nay. Oh, sorry. Fails. On the back side. It's okay. Passes. Still passes with a no. Approval of East Grace Harbor open door school improvement plan. Um the school improvement plan is more heavily built around surveys and student feedback. endorses most running students passes in GE and a program know we didn't have it here we structure
022the data collecting so through it really breaks down how are we communicating parents and the students on collecting their information that they're um that are we helping students kind of meet their graduation plans goals a lot is we don't have a high enough end factor for quantify quantitative data. Sorry. I'll move for the approval of the East Grace Harbor High open door school improvement plan. I'll second that. It's been moved and seconded to approve the East Grace Harbor open door school improvement plan. Is there any discussion? Seeing none, all those in favor say I. I also post say nay. Motion carries. Approval of East Grace Harbor High School improvement. Um a lot of the same. We have a very very low to quantify an impact on state achievement score. State has recommended that surveys for
023students. I'll move for the approval of East Grace Harbor High School improvement plan. I'll second move and seconded to approve East Grace Harbor High School improvement plan. Is there any discussion? Seeing none, all those in favor say I. I. All those oppose say nay. Motion carries. Uh reports. I honestly because I live out of town I really don't have a whole lot for good and say so I'm sorry I'm going to be a little on that I do our questioning train has been up to a whole lot and we had one individual who's done very well so Miss Aaliy um who is one of the only member of the Elma equestrian team to place reserve champion at state in both her events reigning a breakaway. Um she is the only eagle to compete at the
024region is Penwick and Redmond. She did that in June. Um where top five kids from Washington compete against the top five from Oregon. Um she plays very strongly with reserve grand champion in both of her classes. Um and additionally she is the only Grace Harbor equestrian to ever qualify as a three-time world national qualifier for Washington State High School rodeo. and she is headed to Wyoming to compete in raining. Do you have photos or contact for us social media? Yeah, I can get it to you. Share that with it's really important to us that we're able to share all she's done fantastically and she's brand new to like the ring break. Yeah, she's just like she's like it's so fun. I think I'm going to try it. You know, pulls away with all those performance.
025So, yeah, good for her. She's fundraising. Oh, did you live quiet? Did you work it? I did. Oh, okay. I didn't work at 6 in the morning. August 5th. Our next meeting is Wednesday, July 23rd, 2025. Uh budget adoption and donation. So I will yeah I will be okay not present. I also will not be present. I will be president. So I don't know how well I'll do be able to do with the time change in Iceland. So I think it might be a bit Yeah. No. Well, I'd like to say I would have been at Lake Kushman, but I think we're still going to be on fire. I think we'll be July. All right. I make motion we adjourn. I'll second. Move a second to adjourn the meeting. Is there any discussion? Seeing none,
026all those in favor say I. All those post say nay. Motion carries. Meeting adjourned.