July 2025 Grapeview School District Board Meeting

001in Olympia, right? His guys got his face superimposed on the, you know, the Ghostbusters 2 painting, you know, of the Gorlath the Destroyer or whatever. And we should do that, you know. I have a big portrait up here of Cindy, you know, dressed as like Vlad the Destroyer or something. >> That's totally >> Yeah. >> You don't want to get sent to her office. >> Yeah. >> Do we have her? >> I'm not seeing the dial yet. people may love participants >> and I'm the only participant. Yeah, >> I had some fun. >> Are you guys wearing the same shirt? Almost looks >> like am I am I a giant? >> You are. I look like >> I look like it's you know you guys are like are you W >> you want me to

002>> Oh >> I don't I don't care >> she's gonna call that >> I mean look at that though. Let me >> Debb is going to dial her in. >> I did not inherit good jeans. >> Good thing it's not important. >> Good thing I can I can Good thing I can work. >> What What does Red Green say? If the ladies don't find you handsome, they should at least find you candy. But I got >> neither. >> But I got told the day by when I hear this if you don't first class of kids will find first class. I should >> absolutely you should. >> The idea of saving money almost seems >> Hello. >> Not that expensive. >> Nobody see Thank you for making the effort to be here even if you're all

003the way across the country. We I'm going to set my phone on the desk. Can you hear me? Well, >> I can. Thank you. >> And we can hear you. So, okay. >> Okay. Thank you for calling in. Okay. Uh Britney, let's show that we call this meeting to order at 5:04 p.m. >> Okay. Let's do the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for it stands nation indivisible with liberty and good thank you. Okay, so roll call tonight. So we've got the calling obviously is here Tom here ironically on here and and Edri is excused. So I'd like a motion to approve the agenda. >> So moved. >> Second. >> So Wes and Tom discussion. So uh and and Britney had caught it

004in the minutes that came out with that was sent to us was that we were going to first reading on 161 and the reality is we're going to read stuff. So see got that stuff. >> I got it too >> outside of that. After that was the only containment that I saw a man. Any other discussion? All right. If not, all in favor? >> I >> thanks De. Okay. No vendors tonight. No public comment. We had nobody register. Okay. Uh student recognition presumably in October. No recognitions tonight. Although I will say that uh my mother did send her tears and I was gonna see. >> Yes, I did. Very nice. >> She said thank you behalf of everyone here announcements. So it looks like got some professional days in August the 20th and 25th open

005house August 25th. Uh our next board meeting is the 26th of August. >> The first day of school too. Is that what that is? >> That's going to be a nice long day for you. >> Okay. >> I was I was we uh school started after Labor Day, right? >> It's often the case. Um for us, we've started then. It actually makes a really nice ramp up start up or get a couple of short weeks with the kids and >> get um >> Okay. It really is not helpful. >> If I was a kid, I'd be very very disappointed. >> So, as noted there on the first day of school. Okay. I'd like a motion to approve the consent agenda. >> So, second time begin discussion. So, um the only thing that stood out here

006for me is that we went ahead and uh included the u resignation of hands and uh I presume you got you got we had so I don't know there's much more to be said than that from the last meeting. So, is there any more discussion on the consent agenda? >> Uh not for me. Okay, Debbie, you okay? >> Okay, I'm going to have approval. All in favor? >> I >> 100%. Yes. Okay. So, now we're down to the juicy stuff with the talking point for Jerry. Cherry. >> All right. >> I don't believe so, but I'll I'll speak to them and she will know. This is >> uh for my my part. Um we mentioned this before. We have a verbal agreement with the teachers union and PSC. I feel like we did a um

007we did a really worked out really well. I'm really pleased. They were um thoughtful and understanding. They love this place. And then they watched the other school districts around us and around the state falling apart. Um and we were able to um strike an agreement with um in terms of salaries that um basically everybody got IPD which is what we get from the state and we pass that through lots of places. Lots of people asked for more. They initially asked >> what what is that >> IPD? It's called implicit crimes later. It's um um >> sound like some call. >> Yes. And and there's there's really a specific reason why we don't call it a COLA. And I'm kind of mad at Chris Reichdoll. He calls it a COLA. It is not a COLA. Um

008because a COLA implies that everybody that in the building gets that certain percent increase at cost of living. But an IPD is a um that's not what it's for. It goes to the district and then the district kind of decides how that money is used. and the people that aren't part of the state formula, they're not funded that extra percent. And so, um, it's, um, to to quote the North Thirsten superintendent, eventually IPD will bankrupt schools, right? Because it doesn't keep up, um, and it doesn't fund everybody, but everybody gets it, right? And so um it so we um a lot of districts will negotiate IPD plus a lot more. Um our people were um they they heard us, they saw what districts are going on and they and we were able to come to

009a really solid agreement with IPD. Um and and it feels that was uh very good. One thing that we did add with teachers is a um that they appreciated and it was not real expensive but they evaluated it which is a modest longevity incentive for teachers. So if they've been in the district for five years >> we have a small amount that they get in the year as a kind of a bonus cash amount. Yeah. Um and then at 10 years it's a little more and then at 15 years with us um we um they they get some more. So that was a real helpful for some of our senior teachers who really weren't getting much. >> Well, that only makes sense. I mean um a lot of companies to >> Yeah. Yeah. So um

010we threw that and they really really appreciated that. So So then there were other minor things in that agreement and we will bring that to you next month. Um and it's we're just doing some um um edit minor editing and it'll be here for you next month. >> So in the data log for student is there some relationship to these IPD other words >> that we as taxpayers can fund this but is is that all in the the equation? >> I'm not sure how it's come from us or comes from the state back to the school. >> I'm not sure what exactly. So in other words, if we're giving teachers, we should pretty much the cost of running the school >> and two and a half% increase. Does the state keep up with their where

011we were below 10 or above 10 550 now per student? Is there some sort of inflationary uh step >> the amount that we get per pupil from the state increase this year as well? It's not exactly by that say 2 and a half% though it goes up >> annually. >> I mean to the bottom got to keep film like I'm crazy. >> No the hard part to understand what Jerry was saying um the state only gives us IP for the funded position. to use both a superintendent and prank for example we our student enrollment doesn't drive 1.0 I know FTE of a superintendent or a principal. So they give us 4% of what they would pay a principal. >> Exactly. Okay. So we have a that'll be at our next month's meeting. It was a

012really solid um agreement. >> Good job with that. So, um, Cindy wasted no moments, zero moments getting busy on, uh, getting people in place, getting people hired, and she's done fantastic job. I'm really pleased with that work, and she'll talk about what she's accomplished with that. Um, Apollo pretty much done. You are currently, you're currently not sweating. that um they're still the fans and whatnot. Um so it's going good. There's still a few >> part of that whole process was efficiency. So they're working on still some minor tweaks with the system to try to maximize efficiencies. And then we have to get Tony trained on managing um the control. Those are just little things that that we've come along. Um let's see. Uh we went through an assessment audit this last year. Um and um

013they I have that here somewhere. >> What did they say? >> Uh we could Yeah. >> Yeah. And and part of that um the assessment on it um it's not it's uh one of the things that was interesting and is they review our compliance with open public meetings. So all this work that we do and Britney does to make sure we're good to go that gets reviewed and um overall um district global finances and processes and with CICY data etc. Um and we went through that and did just fine and next year fiscal audit >> they do that audit annually but for our size based on our dollars we only do the financial audit every February. >> Yeah. till that I mean she'll get to sweat it out next year. Um so just so you

014know I I believe I've mentioned it before but cumulative is our student database and our finance database. Skyward is and we um many many districts are shifting over to the newer model of that called cumulative um and we waited till they worked out a lot of bugs and got uh things going a lot it's been working what five years maybe >> yeah and so we're planning to shift over to that there's a lot of good features of it and a lot of efficiency so this year we'll be trying to get all of our data cleaned up in our systems, student data, physical data, all that. Um, so that it's ready to shift over to the new cumulative um, uh, student management systems and it'll be next summer. So, that'll be, you know, um, it'll be

015be some work by by our office staff. >> A price increase with the new system or the upgraded system. >> I don't know that. >> I don't believe so. It's just it's the same company software does the same function. It's just a refresh version >> updated version of it. >> Price of that kind of year. So that one's the same. >> Yeah. It never goes down. That's right. >> Um we you know we had done a the state did a statewide civil rights review. We had some conversations on that. I got a letter um dated June 25th that we completed that and met all the requirements. Um I got a letter from the Department of Commerce. So, the state of Washington passed um clean building rules, laws that um apply to different size school buildings

016and um and there's a lot of um expectations about um energy efficiency, etc. And so, um we are we are part of that, but at a tier tour, we're a small school. So, um um I'll be reviewing that this year to figure out exactly what our our our expectations are. Um but we're a fairly new building, so I don't anticipate it would be much of a problem at all. Um and um got the new policy and legal news um that just came out this week. So, we have a whole new slew of policies that will be on our our docket starting in August to to review. >> Let's pretend like it didn't get here >> September. And then um and then as far we got a letter from Chris Real, a letter of achievement for

017once again doing a great job on our buses, keeping them ship shape and their their inspection. Um and so uh that was >> it's amazing that he he spent the time to write us a letter himself >> personal letter just yeah it was you know >> um and Britney I'm ask Britney to speak on transportation a little bit because we're doing some stuff and she's an important part of that and I ask her if she could speak to those items for me. >> Great. So, an email went out last week about the new bus arriving. Um, it is now officially bus 25. So, bus 25 will end up on the lakes route. Mason Lake, Benson Lake. Um, yes. Or Michelle. Oh, English. >> Well, you know, as a Benson Lakers always always get the cool

018stuff. >> You'll have to stand out at one of the bus stops and take a ride one day there once. ID used to >> see how she does. >> So that's the same driver that was on the route prior, >> correct? Michelle's six. We have the oldest bus and so now she's getting the newer bus. Um >> I like to wave with Michelle. >> Michelle is wonderful. Yes. Um, so the next step will be sending that bus up to Central Kitsap transportation department so that our um mechanic up there, we have one designated mechanic that works on our our fleet, they'll be able to take a look at it and they'll be able to uh get it on the maintenance schedule for the year. Um so that will be um the next step as well

019as having it certified with OSPI which that has been submitted for application. We have to have a permit for that through OSPI. So that's being worked on as well. Um we have sent Herby, one of our bus drivers to Central Washington Transportation Management Training. He attended the program uh July 13th through the 18th. And so what he was doing there was the transportation management piece essentially um provides updated training for someone who is maybe wanting to step into more of a leadership role. And so he uh that covered the um RCWS and the WAX. So all of the legality behind being a bus driver and managing the um transportation pieces to include our stars reporting. Um they do even a brief interpersonal relationships in the workplace training. So it was a really u beneficial training

020I think for her to go out and and obtain some of these skills and then be able to bring them back here and implement them in the transportation department. So, I'm excited to um hear more back from him about how he plans to use those skills this year. >> Where was the training? >> Yeah. >> And we have also begun uh training a new bus driver to substitute for us. Annie Bell has expressed um wanting to, you know, maybe retire officially. We'll see. I still tease her about it. Um she was one of my best drivers when I was in school. So I love working with her. I think it's great. Um so we've begun training a bus driver sub. Um currently she has completed the classroom requirement at North Mason transportation. They were nice

021enough to host one of our drivers because we didn't have a driver trainer available for the classroom training. And then Annie Belt and Herby will be taking turns um training this person to um sign off on their hours. She's required to have hours obviously on the road in the bus. So we are currently working on that as well. Um and we're hoping for the first day of school to have her um at least have scheduled her find final CDL test. So, um, and that's it. That's all I have. >> When when we have a routine, say an oil shape, >> we don't do that here at school. >> No, we have minor things that we can do here like light bulb changes, things that we might have some >> we might have something on hand,

022but everything else is contracted through through central HAP to to do that. they haven't learned the equipment and ability and people to do this and they've been great to work with. >> Thank you. And that's consistent with our our efforts to try to build our own people and build up our own programs and skills so that we depend. I like those reports. So uh on the civil rights review I know we had also passing the conversation about the federal case against the state of Maine. >> Yeah I haven't so um in September we'll review and make the updates too. >> All right before Jerry go any other comment questions. >> Okay then move on to the principal report. >> Okay first one. first one. >> No pressure uno. >> Yeah. So, um the first thing

023that we have is the creature teachers. We had a kickoff event for um our summer reading program and we've been working with Timberland Library and they covered the cost of this think of the reptile man. They're just called creature teachers who brought a bunch of snakes and um invertebrates. So, I wanted to show you the first picture because I know at a previous board meeting, do we ever use that over the theater? But, um, if you go back to the beginning, >> there's a picture of it completely full of families. >> Excellent. >> Um, >> yeah, it was >> when was it? Um this was uh yeah Monday. Um it's the first weekend in July. Wow. Interesting. >> Wow. >> I don't know. There you can see it like that. But it we were packed.

024We had over 60 people. >> And what exactly was the presentation? >> Creature teachers. So they got to pet snakes and it was just an educational program. She talked about all things reptiles. And so they had to sit through a presentation and then they had a chance to interact with the creatures. So >> wow. >> And then also Sasan Reading Foundation came and they've been coming every week to hand out free books. We did that last year. Um and so yeah, there's few pictures. So >> we just want to look at these awesome pictures. >> Well, sometimes you don't get to see the kids a lot, but this was so fun. And so they continue to come every week. Southtown Reading Foundation and then um Timberland Library. I have some flyers for you guys if

025you know places that you could help us advertise. They're located to give away a lot of free books. So >> staffing updates. Uh we have a few new hires. We had so many applicants for our third grade position. Like >> over 30. >> Yeah. I think the last one was like 36. >> I was trying to do the budget one day and I kept just new pop up. New applic. >> Yeah. >> But we found a gem. So, um hopefully you guys will meet her next board meeting. We'll invite her. but become a new third grade teacher, um a sped teacher, our second sped teacher, and a school counselor. >> Wow. >> Yeah. So, >> counselor is not full time. >> Nope. Two days a week. We found someone that really is comfortable with part-time,

026but very skilled and um we will like her as well. So, perfect for fit for here. We're still reviewing sped parah applications. So that's the last kind of piece of hiring. Um and then some internal transitions. Katie Walter has moved from third grade to first grade and Connie Sirens has moved into student services assessment director. So hence why we hired a third grade teacher. >> Then I'm super excited. Um our school was chosen as a character strong spotlight school. So, out of all of the schools, they chose our little school um to give a staff member free um tuition to the national conference in Tacoma tomorrow. So, Lindsay Murphy will be there, will be highlighted in some way, and they're sending some free posters for the school. But just a one little sentence, we've been

027so impressed by the work you're doing to positively impact students and staff each day at Great View. It's clear that your team is building something special and we're honored to be a small part of that journey. >> Yeah. Out of how many schools? >> Oh, well they >> they're nation. Yeah. Yeah. >> So So how many of those awards do they give out in each state? >> I'm not quite sure. They're based in um Washington. I filled out I I wanted to send a teacher and you have to utilize your resources. >> It'd be good to find that out. >> Then we could kind of publicize it. >> Yeah. >> You know, >> yeah. >> so >> unless every school got that letter. No, no, no. So, >> well, you know, that's, you know, >>

028I'll find out though how many spotlight schools to know. >> Yeah. So, I'm super proud and she's going to have a great time and they're going to love her and try to hire her, but they can't have her. So, >> and then um if you guys are going to the Great View Water and Art Festival, please stop by our beautiful murals that will be um hanging. Thanks to Ed White um who was on our levy committee, Hannah Nelson, big part of that, and Tony for mounting all of them. So, check them out if you go there. And then just a quick update on Camp Seymour. We lost funding, everyone did, for the outdoor learning grant. We've reached out to the community. I have a couple leads on some businesses for some securing some funds to

029send our fifth graders to camp or at least to try to offset the cost for families. >> How much is needed on that? >> Um the high end about $8,000. >> Okay. >> Yeah. >> And that would get everybody there. >> Everybody. >> Yeah. We don't know enrollment until, you know, mid August, but $8,000 would be as much as it would cost. So, >> yeah, it's a good experience. >> Yeah. >> Very good. >> Yeah. >> Was a bummer to lose that, but we'll figure it out. So, if you know anyone >> as a parent, so that was a resolve as a budget. >> Yeah. at the state legislature. They um just chose not to fund that for the next couple years. So, yeah. Um and then professional development, you guys see on here the

030dates that we have that, but August 20th, we have the I Ready training for staff that includes our um we're getting all of this at no cost, but we get a year of a new assessment suite. So, I'll have more information for that um as we deliver the results of our benchmark assessment data. But our hope and from the other administrators I've talked to that use this program, we're hoping that it correlates to SBA more so that we can get an accurate picture of how kids might do on the SBA. And that's something that was kind of lacking from our last assessment suite. So instead of star renaissance place we are going to try ietti. >> Now don't we didn't we do the assessments in niche >> that's test and so we haven't seen the

031results yet have >> no confirmed. They don't have the growth percentiles yet. I mean we kind of we see the scores but it's not finalized yet and we see zero science scores. So I'll present that data once it's finalized. The report card is published normally in September, the September board meeting. >> So in your past life, >> you were the coordinator of this post and now in your new role, you set somebody established somebody now to be that coordinator for you. >> Yeah, Connie Sus would do that. >> Okay. I I miss that. >> Oh, that's fine. >> Yeah. So worth it. Thank you. >> And they're offering they're sending a training mirror here for free. So yeah, we'll save some money with not paying Renaissance Place this year for assessments. So um the good

032thing that I think you guys will like too, instead of kindergarten and first grade just having that early literacy score, we'll actually get to see reading and math and be able to target interventions. So I'm hopeful And then lastly, our all staff day is August 25th. Um crisis reality training that safety training Jesus Villa Paramosa will come in. >> Good. >> And deliver that again. >> Yeah. >> Yes. >> And so I remember his presentation. >> Yeah. >> Very good. So that's from 9 to 12 and then he will spend two hours 1 to three with our um middle school students and families a safety presentation. >> That's all I have. >> How much is that to do? Do we have to expensive toilet? Absolutely. >> Yeah. Um I think that middle school piece. >>

033Yeah, >> that's very good. Yeah, it's it gives me the heebie-jebies that we even have to think about that stuff. I mean, when I was in high school, you know, I'd bring a rifle to school for for uh competition, you know, walking into school with a a firearm. Of course, it wasn't loaded, right? But but I mean, you know, and then you think about things today and it's just it's you just kind of wonder where we went wrong. >> We had a rifle a shooting club in >> Yeah, I you know I was on I was on our my high school ri um you know rifle team. So uh I did have a just a quick question about the preacher teacher thing. >> How how did you get the word out to all those families?

034How how was that publicized and and how did you get so many people there in July? >> Well, I created this fancy little flyer and then Barry posted it on Facebook a couple times and then just kept sending it out via um Skyward Skyward >> and then word of the mouth. So, a lot of people shared it. Um, we're trying to drive more people to this without an event, right, tied to it. So, I called the um daycare facility in our area and sent this. So, hopefully we're going to >> somewhat get but just word of mouth. I mean, reptiles, what kid doesn't want to see? But I mean you got so many people there and you know in July I mean it's like vacation >> you know >> July and August are the vacation

035months right? So >> it was surprising. >> Yeah that's really >> that whole empathy theater. >> Yeah. Good energy out there. >> Yeah. >> Doesn't Lori doesn't Lori use that with her drama and you know like the the performing arts and stuff? >> It gets used all the time. Yeah, >> but it, you know, teachers will be out there all the time like reading >> all the time, but not in such like a event, right? >> Okay. All right. Well, that's that's really that's encouraging >> to have parents and families out there. That's powerful. >> Okay. Okay. Scroll down to the operational services. >> Yes, I gave creating a bunch of presentations today. So, please hold up there. So, I have two fun things to present today. The first one um we are familiar with

036this is the monthly budget status report. So this is information through the month of June and then after that we'll dive into the budget for next year which is probably a much more exciting presentation. All right. So June information. So now now that we've already enrollment we have our annual enrollment. So we know what the whole year looked like. Um, and for the 2425 school year, we budgeted for 210 student FTE and our average for the year came at just over 225. So almost 16 FTE higher than what we budgeted and then you just got the trend data down below. So we had a couple higher years in the past, but we lost some some big classes. That's where we landed for the year. And that should be what it sits at unless we need

037to correct something that we've submitted. We have the rest of the year through the end of August to send any corrections. I don't know of any. So that fairly confident that that's where we will land. >> So it's interesting to note there in your slide is you know we've had some classes of 32ish I remember so look like 25 24 our big school at least on the fun side. >> Yeah. She done >> I think the 23 24 school year in reading Tracy's notes is when we graduated a 32 class 83 class. It was something >> this year's class I remember I written that down on something today. I read it today. Um it was oh it's right up there 25.3 class 25.3. All right, the next slide is our >> gonna comment on it.

038It's It's interesting that in years past our >> our lower grades um would start off with with more kids and then once they reached 8th grade, it was very rare that we would graduate any class that was that was over 20 students. And it's because other middle schools were were offering better programs or whatever and we couldn't we couldn't compete and they were moving their kids to like Hawkins Middle School and now we're we're retaining kids >> because we're you know we have something to offer. So I just thought that was interesting providing some historical perspective. for our report. Anyway, sorry, Andrea. >> That's okay. So, this just shows our June expenditures in that second column over what we spent on salaries, benefits, and then materials, supplies, furniture services. Um June was kind of a

039big month as far as expenditures go. We had a lot of accounts payable invoices that we paid in June. Um one of them, two of them were for our sped contracted services. So some 30 $40,000 checks something and >> thank you. >> All right. And then the next page that looks pretty similar to what we've seen the last few months. Um revenues year to date. We're um we're tracking that we've received more revenue than we thought we would and we've spent a little bit more than we thought we would as well. This bottom box, the expenditures, we've spent $176,000 more than we thought we would have at this point in the year, which has necessitated the need for us to do a budget extension in the general fund. We were so close that was waiting

040until the last minute, but we are just going to over overspend our budget, but we received more than that in revenue. So, not eating into fund balance is a good thing. >> Cool. the great segue I did to the general fund balance slide here. Um that green bar on the left is after the month of June what the estimate is where we'll land for the ending fund balance. Um higher than last year, higher than the year before, higher than the year before that. Um the good news is that's allowed us to build up fund balance to do our curriculum adoption. So kind of a planned way to spend that money. >> Excellent. And I don't want to say it quite out loud yet, so nobody's actually hearing this, but I think we're going to end

041up a little bit higher than that even. I didn't say it for sure. >> I recorded it. >> All right, next slide. These are the other fun balances. They are uh pretty similar to what you've seen in the past. The transportation vehicle fund, this is last month. You'll see that big number there because we cut a check for the bus this month. get almost all wiped out. And then our debt service will be paid for our voted debt. Capital projects, that big chunk of revenue expenditures is our the grant that we had. Um we're paying Apollo and the state for the HVAC service upgrade that they did this year and that's almost all paid for. Almost all their work is all done. So we're just getting the last invoices sent in. And then ASB, which

042is the student driven fundraising and spending All right. Uh, and this is just a look ahead. So, we already talked about enrollment when I hit on the enrollment slide earlier. Uh, Cindy already covered hiring a needs that are coming up. Britney, I already covered our new bus was delivered and I shared information on the budget extension. So, I already covered the last slide before the presentation. What questions do you have? Okay. How do we compare with other districts as it relates to the capital fund expenditures and surplus? >> That is a hard question to answer and it sounds kind of trivial because every district is so different. >> We are unique because we had the bond for um renovating this building about 10 years ago and those are hard to pass. There are a lot

043of districts that just don't have any money in the capital projects budget because they have no they just they don't have the money because they haven't been able to pass a bond to collect that money. >> But there's I mean there are other districts when they do pass an OP up recently I think they passed a bond and not a capital. Um they have all the activity going in now to rebuild you know dozens of buildings. So it just really depends. I feel that we're lucky. Um, we have about $135,000 or so in a capital project that's unaccounted for. >> Um, revenue received when we did building the bond and set aside. It's it's undeployed. It's not unaccounted for, >> right? It is very accounted for. >> Yeah. Yeah. >> Um, unber we don't have

044any plans right now spending. So, um, on a budget size of ours to have $135,000 sitting just in case we had an emergency. Yeah, >> you know, things go things go sideways as we saw with our low this year. >> It's nice to have that little push. >> Our experience is one where we've kept ahead of the curve, so to speak, and Cindy and the team have done really good on grants and and Jerry as well. Uh I track a lot of districts just in the information that was provides for us. There's disaster areas all over the state with school districts and their inability to get bonds passed, their inability to even get levies passed and uh staff layoffs and school closures. It's all over the board. And uh we said uh I tell you

045what we are very attractive to the other districts around us. >> Who canal wishes they have the kind of >> community. Yeah. As does North. They love to grab our tax base. >> Yeah. You know, we were we were running um our modernization bond the same time that North Mason was running a bond for upgrading their their buildings and building the new high school. I think they had to run it like three times or something. Twice. Twice. And then they would keep keep like like reducing the amount and increasing the promises, you know, like this bond will could go for it. You know, the language was could go for things such as right and it was and then they would never do it. And but if you looked at the the way that we we

046had maintained our our building here and that was why we were able to do the modernization using the same building and they they didn't maintain their buildings and then all of a sudden oh well we need all this money to build new buildings. I mean, this building is 10 years old. It's so old, right? You know, I mean, it was really I think it it's a real difference in like management and priorities. But those larger districts, I think, have a hard time because, you know, they only have so much money and they have they have to make it stretched even far farther. I know that sounds weird coming from a small district that doesn't have a lot of money, >> but we don't have a a lot to to to stretch us out. You know,

047we don't have like 10 buildings and, you know, hundreds of stack, right, to deal with it. But but I think we do a pretty good pretty good job like Tom said. And and by we, I mean you guys, not us. Yeah, very small part. Everybody needs a village agenda. So >> operations I'm moving on agenda. >> Yes. >> So >> okay. Agenda item 13 actions. So uh we have a couple of varying actions here. So what do we have? The first one is the contract for new principal city. >> I don't know. So I have a motion to >> I move that we approve the 2526 administrative contract for our new principal Cindy G. I second. >> Well discussion what do we need to say about this? She's already doing the job. She's She's rocking.

048>> I say it's a very good idea to put Yeah. >> Top shelf. >> Well, you have any questions here? >> Well, I think Yeah. >> With uh no more discussion, we must call a vote in favor. Hi. >> Hi. >> Squeaks by the next one is an information one who struck the public hearing. So that's what we're doing. >> That's my second presentation. >> All right. So you should have two documents in front of you. One is going to be the PowerPoint that Britney's pulling up on the screen, which is much easier to read than the other document you have, which is the summary of the F195, which is the official OSBI state document. So, we're required to put data in the computer, but happy to go over this anyway if you'd like to,

049but it's it's a lot different for reasons. All right. So, looking at the fiscal year 2526 budget, the first page um that comes is just talking notes and Jerry's gonna type in on some of the stuff, but um I just put some highlights, things that stood out to me, things that I thought might be important to you. Um the first one Jerry covered a little bit earlier when we talked about the bargaining that we did with both of our groups and that we did salary increases for all staff at that 2 and a half%. Um the other big jump and this jumped up more than it did in the prior year the school employee benefits board which is our newer we're about four years five years into it now where the state has a co-op

050for all our advance benefits um that amount went up from current year $1,178 next year it's going to be just over $1,300 and that is what the school district pays for every one of our employees that is eligible for those health insurance benefits. Is that a complete package medical >> package? That's what what is in that? >> Um it's all medical and health benefits. So medical, dental, vision, life insurance component, disability insurance application. And the important thing um similar to what we were talking about earlier with the state giving us the two and a half% for our funded positions. This is almost has that same sort of impact on the district at $137 that we pay for every employee that is eligible for benefits. We pay that whether they take the benefits or not. So,

051you might have um a married couple and one of the spouses has excellent medical benefits and the employee that works the the spouse that works through the school district, maybe they don't need medical benefits. They don't want to pay the monthly premium fully covered. If they're a full-time person here that works more than 630 hours a year, we still pay that for them >> even if they don't take the benefits. And that's how the state funds the the pool. everybody pays into it. That's a big jump. That was more than last year, which I thought it was important. Um, special education expenditures, you'll see those are quite a bit higher than were budgeted last year. And this is what I'm hoping you might be able to share a little bit about why our logic is

052for that. >> Yeah. So, we had um a child moving into the district who had previously been we've talked about it briefly um self-contained program and um I looked around and we really had a program and frankly I felt like we could do a better job ourselves. um we didn't have the capacity with the staff we had and um this is where our efforts to work with some of the colleges particularly um um Western Governors we bring we accept their student majors frequently we try to do one or two every year um and spread it around through our staff with and so um what that has done for us is it's given us access to new new employees >> and we we had somebody here who fell in love with our school and has did

053special ed endorsements. So, we were able to bring her in and hire her to do this role with this one student um for the next two years while we haven't um and so um we will um we we will get money for that student and we will also apply for um safety net for that student. Um there's no guarantee you'll get that money. Um but um we have had decent luck getting safety net money in the past couple of years um for those students that cost us uh above >> um or what were allotted. So um >> Oh, so this that that student will then come back to this school under this program. >> Yeah, they'll be student in our building. Yeah. >> So >> they moved into our district. So we have to provide

054it. So we either pay somebody else to do it if you can find somebody but um we will be able to do it better and for probably less money than um trying to >> So then will we then hear the same support and the additional is there a chance that this could be a costneutral position? >> Um pro they probably won't fund the whole thing. Okay. Yeah. Um but they'll get us close. >> So um I think you know the next step is to think see if we want to make our program available to other students. There's some pros and cons to that. Um you know contract with other districts like we have a child that goes to a special ed program at North Mason, right? And we pay a large amount of money for

055that. Um but we've been considering make developing our own program and making it available to other children and other districts. Um but um then that diminishes the amount of money you can give safety net. So it it's we're first going to build a program for this child and um and I'm happy about that. I like having our own kids and um it'll be in a better program than we've got anywhere else. I know that. Um and um so is it is there a dedicated classroom or are they in with their own grade? >> So he has historically been um in the self program with other children like him, nonual multi- handicap children. Right. Okay. um we don't have a group of those children. So, but we also don't want him to stick him in a

056room by himself, right? >> So, what we'll be doing is >> we'll um as much as possible, we'll be having him spend time with other children and other places, lunchroom, be anywhere we can, we will integrate >> like socialization. he will have a space where we can go and be his own and focus on his own unique things, have his downtime, have time away from all the stimulus and other activities. Um, we also will look at opportunities for maybe to bring other children to him um so that we can create for him an opportunity for normalized interaction with typically developing children, >> right? And so, um, uh, I think we'll do really cool stuff. >> Very interested to see the progress. >> Yeah. On that. >> Yeah. Yeah. >> So, um, I I was able

057to meet the child. We brought the family brought him here for a tour and I really, you know, there's there's an IEP and there's paperwork and it but you never know till you meet a child. Um, and so we were able to meet him and and and the teacher was able to to meet him as well and um I think we'll be able to provide a good option and that it will be you know there's a cost um but um we're here to >> um educate and we'll do a good job for >> I see potential. >> Yeah. So that's that's about that. Okay. Okay, so special education links to the very next thing that Cindy touched on earlier too. There is one unfilled position included in the budget. So it's included in the dollars

058planning to spend it, but we haven't hired that person yet. And that's for the special education par educator. So that position is posted right now. We're wanting to accept applications and waiting for them to show up, but if you know anybody, send them our way. Uh budgeted enrollment. Um, we're budgeting for 200 Ken FT and that's inclusive of the transition to kindergarten. If you ever heard say TK or TTK, that's that program. And we um budgeted for 14 students in that TK program and we're a little bit under that what's registered right now, but it's kind of interesting how many families don't know where they have to register their kiddos and adults. Hopefully, we'll get close to that 14. Um, and then the very last item on there, um, I'm welcoming questions on this after

059I tell you what it is, but I did build in I did build in capacity into the budget. So, $250,000 of capacity. So, you see that this year's budgeted expenditures and revenues are more than last year, but maybe more than you thought they might be more. Um, that's a big chunk of that. So, these are budgeted expenditures and then a matching revenue budget. Same amount, so they offset each other. Um, but those expenditures will only be spent if we do actually receive the additional revenue. So, we're budgeting for 210 kilos. Let's say 230 show up. Kind of like what happened this year. We will get more revenue and this will give us the ability to spend it if we need to. Jared applying for another grant. He's pretty good at applying for grants and very

060good at receiving them. But if we do apply for a few grants that we didn't think we would, didn't anticipate, but we want to be able to spend the money. This will give us the capacity to do that. and hopefully avoid another budget extension. They're they're easy to do. They're done all the time across the state, but they're paperwork or extra procedural paperwork, then we don't have to do that. That's that's good, too. All right. Any questions on the notes? >> So, TK does not stand for total knockout. >> That's when we're talking about class. Okay. Transition to kindergarten. Yeah. Okay. >> Thanks for the clarification. >> Yeah. >> All right. The next slide is enrollment. This should look very very familiar to you. I stole this out of the other presentations. This is what

061we're budgeting for next year. So, if you see the the numbers under the pink heading, that is essentially a roll up, taking all of this year's um K TK through seventh grade and moving them over and down and then adding what our estimate is for TK. So, a much smaller eighth grade class anticipate. Um there was the next few slides. Um, and a lot of this presentation I stole from Trac's presentation last year, but this is straight steel from her. This is a little over our staffing history. So in the bar graph, the blue on the left hand side, those are all of our certificated teachers. And then the orange um that's all of our classified staff. So anybody that's not a certificated teacher. That includes our um food and nutrition staff. It includes me.

062It includes Britney. It includes all of our bus drivers, custodial facilities, and our PAR educators. Um, I should have blown up that little grid on the side a little bit bigger. What it says in a nutshell is going into next year we're budgeting for 31 FTE, which is an increase over last year's budget by about 2 and a half FTE. And I will tell you, we're not really planning to employ two and a half more people this year than last year. Um last year's budget was whatever the budget was and after the year started um we added additional hours to quite a few of our current staff. Um so the real FTE that we're adding is current 125 is higher than what's on there. So I don't know if that wasn't clear let me know

063because it didn't sound clear when I said it all up. So >> I was when I saw that number I was starting to draw from the previous slide where how we had special ed and then the para educator. Is that is that in that 2.4? >> Yes. >> Okay. That has all translated to me. >> Yes. The para educators they don't count as quite 1.0 FTE in our system though they work seven hours a day instead of what a teacher works. All right. Um going on to the next few slides cover our different funds. So general fund, transportation fund and so on. That's our estimate our budget for the general fund. So when we started working on budget, I was thinking that our beginning fund balance will be closer to 700,000. I think that number

064is going to be a bit higher when we really finish the year. Um but the revenues that we're budgeting for for next year are 4.6 million and then expenditures are 4.778 million. looking at an ending fund balance of 532,000 which is still 100,000 plus over our minimum fund balance and that minimum fund bound is 9% of budgeted expenditures. That's our reserve rainy day fund. If state has a crisis and can't pay our portion of we still we still have money set aside to repair its >> for a few weeks. you uh you had in the last presentation that show kind of historically that ending or be ending fund began fund balance. >> Yep. >> The 700,000 yet stand above previous years. >> Mhm. >> The 2324 ending fund balance was 726. So, and then 2223

065was 681. The year prior was 466. I'm pretty sure the year prior was lower. Yeah, because of the co text. >> Okay. >> All right. I just >> which has being frugal along the way. It's allowed us to save up the money for curriculum adoption which is quite a big >> but haven't we been saving for that? Don't you don't we have a a reserved line item to >> not a real one. Not one that shows up in budget. >> Thought we did see that's different. >> There is a line >> for curriculum and technology report. >> There is a line item in our budget for curriculum things. Every year you have consumables that get expended. You have to spend some money on curriculum a year. But this is just the big $100,000 budget or

066curriculum adoption for taking all of the books out of the classroom and all of the books. >> That's nice and close. >> Yeah, I've been through it. >> I've been through it a few times. I just was thinking that we were that we were planning for that. You know, it's kind of like planning for a bus replacement, right? you know, you know that it's going to come and what how many ever years every so often you're replacing a curriculum, right? And for some for some reason I remember us discussing that with Tracy on, you know, building a um a reserve for that because we knew it was coming. So how is that it? I mean does that happen? >> Yes, it it does happen and it can happen. It has not happened in the great

067view books. >> Okay. >> But so the way that would work when you so when I read the words that say minimum fund balance that 9% of budget expenditures, there's a a GL a general ledger account number that's just for that purpose. And the money that's fined in that GL can only be for that purpose. And there's a bunch of other G and one of there's different ones like ones that are restricted for carryover. There's ones that are restricted for certain types of money that we get for the state. They can only spend on certain things. But there are jails that allow school district either by board action or just by management discretion set aside balances. >> Okay. That's that's where Yeah. So they're like restricted for fund purposes. that is restricted for contingencies aside

068for >> other words after that. >> So in other words, it's not in the really the financial statement is in the general ledger, right? >> Those are the same. >> It's coded I mean it's coded differently, but it's not being >> it's not being identified on the on the financial statement. >> Correct. So we have the ability to code those using all those different GL's. We don't do that in our financial software right now. We could if we wanted to. >> Okay. >> And it's probably more useful at a much larger district that has to set aside bunch of different things for a bunch of different person and doesn't have one person. It just remembers what for here. It's almost easier to know we will need to spend money on curriculum. That's our big thing

069that we're saving for. We know to set it aside. And yeah, that's why it hasn't been used in >> Well, the other set aside I remember when that was a major discussion when we modernized the building was setting aside for um technology replacement, right? because you know we were putting in all this you know whisbang stuff um that is you know only has a useful time span of you know actually very short time spans right lifespans and so um so I guess I always thought that we were we were uh sort of reserving or preparing for curriculum replacements and whatever technology you know, we need to u we need to upgrade or or replace. But sounds like you've got that handled. >> And we can always decide to do it in a more formal way

070if we want to be able to see it from paper. >> Yeah. >> I I would I would prefer a more formal reserve building. not not just for that, but you know, just just looking at the storms that other districts are are weathering. And it wasn't too long ago that we were having those discussions ourselves, right? And we were pretty nervous. I remember Ed's comments. I mean, very nervous about it. And so, um, I prefer to, you know, to see some kind of some kind of reserve. the 90% scientist until really. So, but anyway, um I'm going down a rabbit hole. So, yeah, >> the curriculum and technology like you mentioned, those are the two that are >> quite common. Those are like Chromebooks. We were just talking about this I think two board meetings

071ago. You have to replace, >> you know, 45 Chromebooks at a time or however many. There's it's a big chunk of >> junk. What uh what's your general sense that that 532 591 could be up into that 600 $700,000 range historical that there's some optimism in here? >> I I think it's quite likely that it could be up in the 600s, but it depends on enrollment. I don't want to in talking with Hannah and talking with Hindi and Jerry, you have choice transfer students that want to come to our district. So, we kind of get to it's a huge perk actually to get to decide how many of those students to take and we kind of get to drive our own enrollment that way, but it's unknown what grade levels they'll end up at. So

072we could take 15 or 20 transfer students more, but if they don't have the right grades, then their teeth are now you're not taking you think you'd like to get those 17s and 21s up to the in >> Thank you. >> All right, on to the next slide. These are part of the general fund as well. This is our local levies and this is what we're expecting next year for our levy revenues and this is what covers all the things that the state doesn't give us. So we need to look at our $4 million four and a half mill budget and get almost a million from the levy of money and is just the cost per thousand. If you're a taxpayer this is what you're paying. >> Oh we are? Yeah, >> the math on

073you. How do you support our school? >> Why is okay when we ran that? >> Why do I get the sense that the total levity that we ran was a much smaller person? >> That's what I was just thinking. >> I thought it was in the 22 cents per thousand of valuation. Why? Why don't that stick in my mind? Now to see this this is considerably higher than whatever. >> Are you thinking of the bond maybe? >> Yeah. Well, no. I was actually thinking when we did this last levy and we were comparing to North Mason and we think, wow, we don't want to get gobbled up by those guys because >> I think I think maybe what we're thinking is of the difference between where we were and North Mason, right? >> Wow. Because

074because North Mason significantly better. >> Yeah. Okay. Maybe I was thinking because we're less than consider. >> Yeah. >> That's maybe that's where I'm confused. >> That number changes every year too based on the value of the home. So it's the value of the home. >> Right. Right. Right. >> Okay. Again. Boom. >> I'm writing it. All right. Uh the next two slides are different ways to look at our expenditures. So the object of the first slide that you'll come to in the next slide is activity. Um the expenditures by object I share with you each month in the monthly budget status report. The first three lines are salaries and benefits. And then the next three lines are things that are not people. So our supplies, any purchase services from outside entities, contracts, and then

075travel is a little teeny tiny portion on there. So the professional development of the staff where we need to travel and go somewhere um or with mileage or reimbursement with driving around. Um and you'll hear a common number in school districts, the the dollars that go towards people versus the other stuff. And oftentimes it's an 8020 split or 8 85 15 even. If you add up ours, I was surprised at first when I did this, if you add up our salaries and benefits, the top half of that grid, it comes out to about 73 and a half%. And things that are not salaries are just over 26 and a half%. Um, and at first that seems seems odd to me, like we're not spending as much on people as in a percentage wise as other

076districts. Um, but because of our size, we don't have the ability to have some of the same people on staff that larger districts do. So, Britney actually talked about transportation earlier. We contract with Central Kids App School District for maintenance on buses. We don't get to pay the Central Kids App mechanic through our payroll. So, it comes out of that purchase services line. Our IT services, we have Ryan here, but we got him here a couple days a week. He's not the Great View employee. Um, we pay him on a 1099 basis. He's a contracted service. So although he's a person, he doesn't show up under salaries and benefits. >> So that purchase services, a large portion of that is the school bus. >> Well, it's not a large portion of it. I I don't

077know off hand what we pay for the contracted services, but it's the maintenance on our buses. It's all the work that CK does for us. Um IT services and then the special education services are are a big part of people in that purchase services. So the North Mason and Shelton school districts that support our special education is in there also. And a larger school district might not spend as much outside of their school district because they have staff on site. Just a little unique thing for me district. >> All right. And then my next slide, expenditure by activity. Um and this is such an interesting concept activity. What is it that you're doing? Um the top line is bigger and it should be bigger. It will always be bigger. That's the instruction. So that's salaries

078for our teachers, our teaching staff and it's anything that has to do face to face with interacting and teaching students. Um below that we've got instructional support professional development um IT services, the technology that's in the classrooms, curriculum. The next three are fairly self-explanatory. The food service of our food program, transportation, but the operations of our buses, not buying buses, just operating the program itself. So, bus driver salaries, the fuel that it takes to drive buses. Um, maintenance and operation is the maintenance and operation of our buildings. That includes our insurance bill. So, our insurance bill is just under $100,000. That number is a huge chunk of our operations cost. And then district support are the things that support all of the districts. So unfortunately like my father's considered districtwide support, Jerry's considered districtwide support

079that's total budget. >> Questions on that side? All right, the next slide uh is a disclosure that we're required to give and this just shows what we're projecting to receive in revenue for our MSOC as material supplies and operating costs and then what we're planning to spend in that same category and what the difference is. So according to our enrollment, the state's planning on giving us $316,000 to cover our air socks. it should cover in there and all of the supplies that we need, our insurance, our electricity, garbage services, all the stuff that it takes to run the building. Um, and in our budget, what we believe that it will truly cost is over 600,000. >> So that 323 450 deficit comes out of the the levy again, right? Y reference to these program 01

080and program 97. >> So program 01 is T is basic education and then program 97 is district courts. >> Okay. What is that? >> Um to explain it. So the program 97 supplies, those would be any supplies that benefit the whole district. So all the paper on these tables right now, um the all the electricity bills, the garbage bills, the water service, um anything that supports the whole district and isn't supporting just a teacher teaching a student. >> I don't know if I'm explaining well enough. >> That makes sense. Especially when you look at contracted services with the previous part of your discussion of what we contract out and what we contract out makes a lot of sense. We don't need to have mechanic and a half >> to keep our buses going. >> Well,

081we only get funded on a legal disclosure. All right, on the next slide is our capital project spend. Um, so this slide I wanted to make sure to talk about because we see a very tiny ending fund balance and that's not what I believe the ending fund balance will really be. Um, the beginning fund balance is that $135ish,000 um that sitting in there left over from the bond money and it's just been sitting any fund balance of this fund has been balanced the same quite a few in a row. That second line that you see the revenues and other financing sources, that's the balance that's left on the grant for the HR work that's been done that they're paying all and they're all done with their work. They're not done invoicing us and that's what's

082left that we will still need to pay them. If they don't give us an invoice in the next week or so, we'll end up paying that next year. We have to build in capacity for paying that. Um, and then the expenditures I'm budgeting, spending essentially all the money in that fund in case we have an emergency and have to. I do not believe we will. Jerry has no plans on having some big capital project going on, but if something happens, it's smart to have the ability to spend the money that you already have if you need to spend. So now we somewhere in here that grant that we got for this HBA system that didn't show up in Michigan. >> That's the and over the time here we've had some things that we've taken out

083of that grant money that we were able to do. I think the well because they were well under running well under their estimated cost. Right. >> Okay. So there are no um set projects assigned to that expenditure number. It's just there in case we need to spend the money that we have on. >> But in reality, since we have no planned projects, there's 377,000 in that. And if we don't spend that 375, that anybody balance go 375. So, we will the the Apollo um the grant that we have to do that work is tied to the Apollo's contract. So, we will send that to you for you because they'll make sure >> but not 37 if they're 375 is just your your projected if we have >> those could be projects that we don't see

084today that could come up. What I believe the ending fund balance will really be is about $140,000 because we'll earn some interest on that money. That will be almost the same as the last couple years unless we have a project that pops up into a project. That will be a conversation that you will get to decide. We will. >> Deb, are you hanging in there? You have any questions? >> Deb, did you hear Andrea? >> So, she's going over this this uh >> I just wanted to make sure that you're still hanging in there. Yeah, >> I realiz I kind of started talking more quietly and I might have forgotten that you were on the phone for a moment. So, >> Oh, that's okay. I'm sorry about all this. I apologize. >> Don't be sorry.

085>> So, when you say you're building in capacity, it it's really it's really contingency, >> right? >> Okay. >> Those words would be used interchangeably. >> All right. Next slide. Um, this collects revenue from taxpayers paying off bonds of the building. That's all that's there. That's the most boring slide I think. Sorry talking about it anyway. Any questions on that? The same thing that's been going on quite a few years. Transportation vehicle fund. I'm not budgeting for any expenditures in there. We do not have enough money in there to buy a bus. It's going to be a savings account for the next few years until we can save up enough to buy another bus someday. probably three or four years down the road. And then the last fund on this set of slides is the

086ASV fund. And this is our student driven money. They do their fundraising athletics clubs and they spend it as they go along. The biggest expenditures that we see out here really trips. >> All right. Last slide, I promise, and I'll get done talking here. Um, this is a four-year forecast. I just talked a little bit about it here. Um, but in the summary, um, you'll see that in there in the F195, the state requires us now do a four-year forecast for all the funds. So, we get to kind of the budget guess as it is because we don't know what next year will hold. Now, I get to guess what the next three years after that will hold. So this just talks about the theories that we use for that is keeping enrollment static same

087as what we're budgeting for. Now you'll see that that's a different number than 210. It's 196. They consider this separate from TK. So it's a little confusing when you read it. Um and then just kept the outears increasing the revenues and expenditures by IPB. >> What questions do you have? >> So it's interesting. I had in my head that this was a $4 million business >> and now here it's a 4.77 million. And so I just got to reccalibrate my head around the fact that that that times are changing, costs are going up. We certainly feel it in the property tax side. 52% of the schools, that's the percentage of our property tax bill. So lots of lots of lots of lots of questions get asked about why are our taxes going up and of

088course you have to explain the fact a lot of it a lot of it's due to the fact that the inflation of the the inflation of our homes properties and whatnot that have driven us much le rates gone up but just the price of everything that we own. >> So but it's a $4.7 million business from month four. Okay. >> With terrible margins. Terrible margin. Yeah. >> And as you as you look through the F190s formal documents, they do a pretty good job in here of comparing to prior years. When you see the number that has their big 4.778 number, you look across the page, you can see history. question. >> I I guess the thing that you you look at here thinking we had to pull that I guess that seven uh insurance companies

089is one that we have no control over. They have control over us. That's it just it's more just a comment about we get back to the point that whatever has triggers it comes back to personality >> or get rid of buses everybody drives >> okay um we're down again Andrea thank you for indulging in us good good presentation so we're down now. So, the information was uh this is considered the public hearing for the 2025 budget. So, we're down to item C. So, I'd like a a motion to approve resolution 7.2325A for the school budget 256. >> Yes, moved. >> Second West and Tom discussion. You have uh any any words of any comments here? No, actually the slides, I still felt like I didn't understand what was going on. So, thank you, Andrea. >>

090You're welcome. >> This is kind of really tough. I wish we' had somebody she could see. >> That's okay. >> It has package. >> All right. So, uh any more discussion on this from Tom West? >> Okay. I'm going to call for a vote. All in favor of approving uh resolutions 072325A for the 26 2526 school year budget. >> I 100%. >> Okay. Then we have the next one here. So the general funding school extension. Um, I'd like a motion to approve 07 23 24 me 2425 a general fun budget extension. >> So move west and Tom discussion. So tell me here I I I maybe was asleep at the wheel but the extension here we've been through this before. Why do we have to have the extension? we will spend more money in the

091current 2425 school year than we had budgeted. >> Okay. >> And we were so close. It was just it was within a couple hundred,000. >> So we need to this is a process thing, right? >> So that Yeah. So that we can spend that extra money, >> right? So >> which extra money was a result of the HVAC and extra >> not just the extra two >> but we'll get that money back. >> We already have it. >> Yeah. So we're we're not allowed to spend money that we don't have. >> Okay. >> Until we can't spend we don't have that doesn't work. we can't exceed our budgeted expenditures until we get this >> okay >> approved. So that resolution is telling the state we have received this extra revenue more >> we're going outside

092of our budget right and um you know being a state organization we have to >> and we have to do everything transparent >> the monies are there >> like if in my business if I go over my budget I'm like yeah okay whatever whatever you want >> but I mean it doesn't work that way right So yeah. >> Any other? >> And we haven't had to do it too often. >> Yeah. No, I didn't know. We think >> we did it last year. >> Did we do it last year? >> It hasn't been a a constant thing. >> And I'm hoping building in that capacity into budget will make it so we don't have to do one next year. >> Social. Okay. That's what you did. If you >> Okay. >> So when you see

093like on this In the monthly in the monthly report, the slide that has the two boxes on it, the top box is revenues and the bottom box is expenditures. If we just if we were the actual revenues that we received yearly are just over $3.6 million and we thought we would only receive $3.2 million at this point. We received a lot more money than thought we would. But then we also had spent We'll tell you. >> Okay. >> Not spending as much as they receive it. I mean, >> that's the end of the day. >> Yep. >> And running this business problem. >> Very big problem. >> Okay. Do you have any uh any comments from you before I call for a vote? >> No, I understand. >> Okay. So, I'm going to go ahead

094here and call for a vote on u resolution 723 24B for the 2425 general fun budget extension. All in favor? >> I All right. 100% there. >> Okay. >> I'm sorry. a resolution of her library two >> supposed to be two it is supposed to >> is there something here I missed >> I the number is wrong on the agenda I don't know if it's right on the resolution itself >> it is right on the it's 072325B >> 23 >> on the actual >> was 072325A okay So they're right. Okay. >> On the agenda and what you just read for the vote is wrong. So if we look at the agenda, they should both be >> 25s at the end. >> Yeah. >> Because of the calendar date that we're on today, >> right? >>

095I just want to make sure that right on the actual >> it is. >> Okay. 25 and 20 25 A 25. >> It's a typo on the agenda. >> Okay. At the end of the day, we still have the right documents in front of, >> right? which we need to sign. >> Yes. >> Okay. That continues. You set us put aside. I believe it's already on here. We have a calendar in the area. Is this uh whose calendar is this? Ours is at our school calendar. We approved the calendar and now we need to talk about our board meetings. That's what this is about. I'd like to call then for uh uh a motion to approve the 24 2526 board calendar. >> Yes. So, we need to decide which good days. So, I have a

096motion on the table. >> Yeah. I I uh I move that we approve the 2526 board calendar. >> Second. >> Okay. Okay. So Jerry once adds out here that we we so we when are we meeting now? The third week of >> it's always the fourth Wednesday but um we are keeping in line with the the Wednesdays the Tuesdays that we were doing last year. So we're staying on the same schedule for next year. >> The exception would be in November. >> November and December. >> In December. Okay. >> Okay. All right. So, this just gives us our our board meeting. All right. >> Any any other discussion there, Tom West? Yeah. >> No. >> All right. Well, then I'm going to go ahead and call for uh a vote. All in favor? >> I

097>> All right. 100%. Okay, we got through that. Thank you. Good presentations. appreciate that this being able to follow this on the screen is helpful. Okay, down here at item number 14, old business interaction item from any words of wisdom from the legislature said communication >> you added from the legislature instead of me. Uh, I can repeat what I said last month. Uh if you if you follow the news about what's going on in education in the state of Washington right now, what's getting a whole bunch of attention is what's happening in Washington DC and whether or not there will be a federal department of education and whether or not they will fund out to the states all the money that they've been funding over the last several years. And I'm just going to give

098you my opinion. The state of Washington has had ample opportunity to fully fund education. They've chosen not to do that. And in the last legislature, they had the opportunity to fund more in the areas that we deem important. And the areas we deem important are the same areas deemed important by most of the school districts in the state. Fully fund education, give us more special ed, give us more uh aotment for MSO, give us more aotment for transportation, and then a lot of minor things. They did not do it and they have also state of Washington has not provided the level of education that the the families believe needs to be done and what the state constitution says is going to be done. Consequently, instead of talking about what they could have done or hope

099to do next time, uh they're talking about what's going on in Washington DC and how that's going to hurt us. And whether it does hurt us or not, uh, Most of the people I talk to outside of this body are highly disappointed with what the legislature has done and they haven't been encouraged by what the legislature might to come January >> which should be a special session. >> No, we have our standard legislative session. >> Oh, okay. First of the year. >> Yeah. Uh, I think the Bay Washington in general from a a financial standpoint and legislative standpoint, taxation standpoint, I think we're headed for a wall that we're going to run into. Travis has committed to come and talk to us in the fall. That's a different fault or different wall. Uh what it

100really tells us we need to do as a school district is be really cautious and really careful about how we spend money and access any other money that we possibly can. That's it. Okay, thank you. I'm going to move on here to uh loser. >> No, the call. >> That's my stepdaughter. Should I bring her to the >> Yeah, like like call it a board meeting. She calls me when she can't get a hold of her phone. Oh god. All right. So, we're down here now on policy review 681. May I have a motion to approve policy 681, capital assets theft density assets? >> I move that we approve policy 6801, capital assets thus theft sensitive assets. Second, Tom. Thank you. Discussion. So we we talked through this the last time. Um this is an

101existing not jumping at me right now. There's many things here and this is an existing policy. Is that correct? Just being update update. >> Okay. Any jump out here that we from you? >> Okay. All right. Do any any thoughts around this? >> No matter. >> Okay. So I'm going to call for a vote. All in favor of approving policy 6801 I >> I 100%. Okay. Thank you. So we're down here to future agenda items. Uh let's see. Looks like we you're going to present to us the uh collective bargaining agreement here with the teachers as well as uh uh the PSA collective bargaining group in the next meeting. Any other agendas agenda items pop up? Yeah, I don't know whether it needs to be on on next month agenda or not, but I think

102it's time uh that we talk about what are we going to do if we can't meet the commitments that we have. I'm thinking from a contingency standpoint. There's a lot of uncertainties in the financial markets and financial world and we're a we're a broke deep in debt culture and we haven't talked about it in quite a while. So is taking this is this something I guess the sensitivities around our budgets our budget and or what we strings we have could potentially pull if the unthinkable occurs we need to have this discussion is that where you're going Tom >> more of a so we'd be looking to Jerry and Andrea and sort of a what scenario Yeah. Um, can I piggy back on your thoughts? >> So, uh, in the in the budget discussions tonight, I

103mean, it, you know, you look at that that the 9% hold back, right? And you think of how long you could fund something >> would last for a month. >> We'd last a month. >> Oh, I don't know. I mean, if the if it really hit the fan, you know, it it would be less than that, right? >> Our payroll on average is $4 million. >> Yeah, that's what I'm saying is >> is you know in and you know in in my business I I have a reserve of six six months, right? And uh if I if I dip below that, which occasionally happens, it's like it's like alarm bells start calling lobby, right? Start telling Pauline, "Stop stop calling Amazon, right?" And so, um, but I I do think that it warrants a discussion

104and and it might be a retreat topic where we can kind of dig in and and allow some time for thought on how we can do this. Personally, I see I see revenue potential in the seed that we're planting in the special. That's what I see. Okay. And I also see us in a positive position from a choice standpoint. Um you know the the people wanting you know there's a demand um out there to come to great view. So, so there is there is some some positivity there. But how do we how do we leverage that into trying to develop more reserves, more um seaworthiness, you know, against storms? What uh what what would be a way forward to to talk about the sensitivities levers that if the unthinkable occurred we had to look at

105pulling other than you heard heard me earlier talk about it's always easy to talk about salary teachers are there any other in other words I'm not asking to answer I'm just saying what what would it take for you guys to come up with some sensitivities these probabilities of of this occurring and if it did >> and all you're free to >> Yeah. Do do we need a retreat as as Wes is suggesting or something you guys think you can make a crack at actually um from my perspective I look at finances of other schools um and their financial status and I'm like we're we are so good Right. Well, now not >> but it's relative. It's relative. >> It is. Yeah. But so that's the vision I see. Right. So I'm thinking we're we we're

106doing fantastic um when it comes to >> um the um fiscal responsibility position we are as a school compared to other schools. Now now they might have more bigger budget but they have more students, more cuts and blah blah blah. So um I am struggling a little bit to understand the anxiety here um because that's the vision I have is how are others doing and we're doing so much better um from a business perspective um but when I was at um well like Starbucks I tried to have even a higher res reserve um simply because I had 30 kids and that you one teacher is 40% of your your your staff, right? And so, um, I needed to have a little bit more money and I wouldn't mind having a bigger reserve. You have to

107be somewhat careful because when you have too much cash, um, unions come knocking and and um you um to somebody's going to come want it, right? >> Yeah. And so, um, and and along the way, what are you not doing when you're building that up to that larger number? Um, so >> there's a there's a balance there. And I don't think any, you know, I don't want to sound like I'm a a doomsdayer. I'm not. Um, I just believe in in uh a little bit more fiscal security. Yes. Right. And uh and like Les was saying, you know, it's a it's a business with terrible margins. >> And so so when a storm comes, it's it's harder to >> harder to weather it because you don't it's not like you have a bunch of profit

108that you can rely on. >> Yeah. Well, I know that we had and I know Andre and Jerry have looked at uh income sources that were federally driven and it looked like we were minimally exposed from a federal level. >> In terms of um the items that are currently being looked at to cut, um we are hurt a whole lot less than most other districts, not a whole lot. I think it looks at 16,000 total. >> Well, I think it's worthy of a discussion. >> Absolutely. >> And and and these new opportunities that are kind of being planted and and could bloom, we should we should look at that. And um you know so I I agree with Tom that it it needs to be it it should be discussed and reviewed. >> It could

109be at a high level to the fact that here's a sensitivity in the budgets. We have shrinks we have enrollment increased enrollment then comes with the costs if we have to add teachers as you pointed out just maybe maybe to hit us just with the levers that we have. Mhm. >> what things could be. >> I mean, you know, transparently, we all have in our minds transparency of what we think, but what what really in reality, what would be some level? And if we have to do an executive session or even a special study session or something if we don't want to do it at the at the complete level, >> when's our next when's our next retreat? >> Pardon? >> When when is our next retreat? Well, we typically don't do these until, you

110know, typically we we'll have onboarding with uh with Lawrence Harpel, which was typically we've done when we have somebody new coming on to on board, which is typically after the November election. Actually, I think we had to go all the way to January. >> Oh, yeah. >> To get to get a date that we all could line up against. So, right, >> I I would like to think >> Yeah, that's a that's a long ways out. it would be something sooner than later. But again, you know, not not down to I'm just making categories sensitivities at the at the ethics at the risk of doing a squad. I'm not not suggesting a strength opportunity opportunity threat thing. It's just whatever like we talked about the Sabbath something regardless of what we want, we can't do

111much about it. the days of us going out and get our own benefits insurance and whatnot. Those are long gone. So replace those days. Correct. >> Correct. That's too bad. >> I had a great I had a great benefits program before um before I didn't way back when. >> All right. So that's a lot. I mean you guys hit us with the high level stuff and and either we we have a board or if we want to do it just a special study session maybe at the end of the board we could just uh have an open discussion we can create a 10 item. What other complicated tasks can we do on tonight? >> Okay, I can move on here. Looks like we've got two in and a third or maybe special. All right, I'm

112gonna go ahead and launch in some such uh reflections. Dale, I'm start off with you and then you want to you can drop off the line. You still there? >> Yeah, still there. Um, first of all, Sandy, congratulations. Welcome to your principal. It's wonderful. >> Um, and as a side note, if you want to you have papers that you want put up someplace, you can bring them to water and art festival. And I have the membership table and we have information there from sometimes the chamber of commerce. So we can put papers out if you want us to hang out if you want to do that. >> Awesome. Thank you. Okay. Um, thank you for the presentation. I couldn't see this stuff, but I still talking about training and you did a good job. Thank

113you. >> Well, I'll give it an email to everyone that has that budget presentation in >> I feel good about it. Uh, what are you talking on? >> I don't know. I've not been able to do something here. I don't I think it's obvious operator error, but I'd like to place I'm pretty sure >> it's okay. We need >> Let's see. Um, congratulations on bonding agreement because I've been on both sides of those. I like it when they wrap up fast. That's wonderful. And everybody's happy. That's a good deal. for a long time. And mine was counseling. So you have no two full days a week and I am very happy that just that just you know limit my torch a little bit brighter and I'm happy about that. So I guess I'll stop now

114because a lot of wonderful things happening this evening and I I'm really sorry I'm not there. I will be back in August. Would you believe I'm coming on tomorrow just one day? >> So anyway, >> thank you. >> Uh let's see. Uh great presentation, Adrian, and easy to understand. Um, Cindy, congratulations and uh I know we've known each other for a long time and and I can't I can't be happier for you and happier for the district, too. And you know, when you get promoted into a position that that was previously filled by somebody that was very well respected, you sort of feel like, oh my gosh, I have big shoes to fill, right? Well, well, you really you really don't because Hannah was great and but you know, you're going to make the position

115your own, so don't worry about someone else's shoes, right? You're you're it. So, >> and uh I'm sure Jerry felt the same way, right? And >> easy decision, >> you know, in his case, I don't know. Um but >> but it you know, you you you just go in, give it your own style, and I can see you kind of kind of taking the reins and and you know, so um so I feel really good about it. >> Um let's see. I don't know. It was a pretty easy meeting tonight. So yeah, that's that's it for me. my opinions about the legislature and and their recognition of what education needs. I don't want to leave the impression that I'm anxious. I'm pissed at every state of Washington and me too. I accept it and I

116think we have all the the skills and systems and strategy and plans in place to handle whatever comes along. And my confidence level in our administrator team is extremely high. Andre kept telling us she was going to retire. She was going to retire. Then it got closer and closer. We got used to really quality stuff from Tracy and uh you're right there and I'm really encouraged. I've uh I've spent a lot of years in in corporate life watching leadership come in and I've seen some good results from new leadership and I see disership and in a small school environment your role is really critical and uh I'm totally honorable. So, no pressure. >> Yeah. >> No, I'm totally comfortable. >> You know how to drive the bus, so to speak. >> And that's good. When

117I heard that uh Anna was leaving, we just here we go again. We've had a lot of good principles and some great principles and Hannah is in that great category. I walked her from a teacher into a a lake assistant position. I don't know what you call whatever your position was before. and uh she just grew and grew and grew and was really strong. What made the difference for me was watching her interact with the staff and students, especially at performances where there's lots of kids and lots of parents that they respected her and as good as those kids could, they obeyed her. and when they when they struggle because they get so excited. She just had good uh approaches to settle them in. I was absolutely delighted that you were plugged right into that

118spot. Yeah. And I was glad that we had a great transportation report tonight. We have a good board. We're very fortunate. I've had some conversations with some other boards members in different districts in Mason County. Uh we're very fortunate. >> Very fortunate. And I say that from a standing haven't been on the board long enough to know what boards mean to work with, you know, administration and school staff and uh we don't have a chaos that some boards do. Want to keep all of you right where you are. >> Thank you. So mine's a little different report out tonight. So I'm sitting on the deck of a neighbor today having her glass of water to get out in the heat and the shade and this lady shared a story with me. She said, "I was

119at a recent hair salon and I was having my hair trimmed and there were two younger ladies with kids in school and this one lady was being spoken to by a lady who was moving to the GSD Belfare North Mason area. And this one lady who was a resident in the area was listening to this lady said, "Yeah, we're just moving here with our family and we're trying to choose a school." And this lady said, "Oh my god, look no further than Great School District who is the best in our area and look no further. Get out there with your children and get them involved with the staff." I don't know the names of the new people. It was just done from a a generic basis, but she was sitting there having her haircut, didn't

120engage in the conversation, but just witnessed her shot. So, I mean that's the kind of reputation and I think the sensitivity that Andrea related to earlier about the people wanting to come in and our ability to to manage that side to help with that over 210 members. So, uh, again, that that was by somebody who was in the district telling somebody new coming in. and to turn around and and to add on to what Wes and Deb and Tom have said, u we were I was I'm a junior board member compared to to Wes and Tom, but I I got real used to and and Tracy went out of her way to help Schoolhouse me and Coach Man when she announced her retirement said, "Oh my gosh, Andrew, you've been a lot of pressure." Nice

121job, Senator. you're you're going to do well. So, it's been pretty cool watching all of this and and again, we get down to these student based assessments and you know, that's where the that's where the rubber meets the road here and so we're all geared up and continuing on with that. We're I'm very anxious to see these numbers and grant we we all took an impact from the co year, but I'm anxious to see them. That's that's what's going to sell us. people want to be on that winning winning team and this is a winning team and and that's what's going to help us sell the next level. Anyway, Jur um I could have guessed that they were very nervous about facing but great addition. It's it's wonderful. Um or meeting smooth um something that

122happened in the day that reminds me why being working just little things. I saw your car parking. I've got to go check the door. Make sure that's right. go out there and check the door and she already thought about making sure that they were all unlocked and ready to go. And that that happens all over the school and different roles and different things where I have all these people that really are take ownership and thoughtfulness about making sure things go well. And um so um yeah, just those kind of little things seem maybe don't seem like much, but they really contribute and they really um really appreciate that make the school run well and people feel connected and ownership and feel take responsibility. So I'm thankful to be able to be here with you guys

123and these guys who do those kinds of things every day. That's it. Okay. So let's show then based upon item in German let's show that at 7 p.m. journey this meeting. We're journed. Thank you.