001Please stand for the pledge of >> allegiance. To the flag of the stand, one nation, indivisible, liberty, and justice. >> Approval of the agenda. >> Second. been moved and seconded to approve the agenda. All those in favor signify by saying I. >> I. Motion carries. First up is thanking our student board rep Samantha. There you go. And then ceremony are out of here. They're where you're going to college. I'm going to the University of Washington next year. >> Nice. >> Well, good luck. Thank you again, Samantha, for all your work. Appreciate it. And good luck on graduation week. All right. Next up is Oath Office for 2627 student board representative Reagan Andrews. Reagan, will you please come forward? Now, sorry. right there. And Well, welcome Reagan. If you have any questions, comments on agenda items,
002feel free to to pipe up. I try not to forget, but I I always want to ask for questions from our board reps or comments. So, not I'm not putting you on the spot today, but u but feel free in future meetings. So, welcome All right. Is there anybody signed up, Blake? Anybody online? Okay, we'll move that. Moving on toformational items. Wow, this is two in in the year. 2A girls tennis academic state champions. >> So, if you want to come on up kind of where we do here, you're going to get a st stand front and center. Um, and I'm going to grab a microphone, but for the record, I want people to understand this is a big deal. One set of state academic challenges is one thing, but when you have two in
003the same year, that's a really big deal. So, we're going to get the microphone here and hang on just a second. And different girls. >> Okay. Now, all of the board members and then we're going to ask you some questions. probably >> got it. >> Okay, I'll do you two last because we kind of know you. So, tell us your name, your grade, and your GPA if you know it or you should know it. And maybe one interesting fact about you. >> Go ahead. You can hold it so it doesn't feel weird. >> I'm Iris Liker. I'm a junior. My GPA is a 4.0. And something interesting about me is I've been playing tennis for six years. >> Um, my name is Lupe Hill. I am currently a sophomore. My GPA is 3.9. And a
004fun fact about me is that I have two younger siblings. Hi, my name is Alyssa Cantou. Um, I'm a senior and my GPA is 3.964. And an interesting fact about me is that uh I guess I'm a Running Start student. I don't know. My name is Olivia Smazny. I'm in 11th grade. My GPA is a 4.0. And an interesting fact about me, I was born on tax day. My name is Ezrey Roy. I'm a junior. My GPA is a 4.0. And an interesting fact about me is I guess I've been playing tennis for 3 years. So, we do appreciate all your hard work and it's really something amazing and you should be very proud. Thank you very much for coming. All right. Um, next up is building reports. Which strand? Jane, >> did you think
005I wasn't coming? >> I got carried away with what I was working on. So, I'm scribbling my notes on the car on the way here. So, nothing like throwing it together. Um, this week we're wrapping up our state testing. In fact, I think we finished our last one this afternoon. So, we are all done with that. We are about halfway through our end of the year I Ready diagnostics. Our younger grades started on that while the older kids were state testing. So, I think we just have the older grades to go with that one. Um, the teachers are also wrapping up their final ERA and anal assessments. the primary grades are wrapping up their end of year Haggerty assessments which is all the phonics stuff and then they're doing uh the panorama survey. So the
006teachers have a lot on their plates right now just trying to wrap everything up and we keep throwing this end of the year stuff at them like here's your checklist go through these 20 items in your spare time. So they're doing that. Um lots of other stuff going on. As I left school today I noticed that Thrive had been there painted all sorts of messages on our sidewalk and chalk. So that's kind of cool to see. We've got a lot of field trips that have been going on. The salmon summit in April that the fourth grade went to. Couple grades going to Middleton Farms. Um fifth grade is got their big Silverwood trip next week. Fifth grade is also going to Hel Middle School next week to talk to the counselors and get a tour
007of the building. Then we have uh the senior walkthrough coming in next Friday where all the seniors come through and go through the school. A really cool thing that we have going on right now um and maybe you guys all know about it. It's the first thing I've seen it is the bike unit for PE. They have a big bike trailer that was brought down by the ESD and kids are learning how to ride bikes and it kind of I mean it's cool but it was kind of sad at the same time. How many kids did not know how to ride a bike so that's kind of fun for PE. You'll see them cruising by the office windows and they're out and about learning some bike safety skills. We are continuing our monthly safety drills.
008Um, and I know we're doing a good job because we had to evacuate the playground a while back. We had our water testers that come out and test the water every 30 to 60 days go out into the pump house without contacting the front office. And so the parrots that were out on the playground called an evacuation and it was flawless. Um, the guys felt a little foolish that were out there when I explained that we evacuated because they didn't check in. But it was great. We got our drill done. It was on the first day of May, so we had it done for the month and they did a great job. I have finished my Cell 5D training thankfully. That was a long process. We have our school picnic coming up on the 3
009and our play day coming up on June 10. So, I think that'll wrap up the year. Finished out evaluations. Um, we sent out multiple things regarding registrations. We don't have a great registration rate so far. I think we only have 20% of our kids registered for next year, but we're trying to put some incentives out there to get that done. Um I'm having to complete the reflection portion of the SIP um for this year and start working on it for next year. So Chris Clema has been helping with getting some of that done. We also just found out that we are getting some funds next year for um our school improvement plan. And I know it's always a good thing to hear we're getting funds. So we're also working on where to put that, how
010to get the most bang for our buck. Um, yeah, lots of conversations about next school year, trying to figure out some scheduling adjustments, get everything in there. We've met with the Princess Theater, got that play on the books already for next year, getting some of that stuff done. Uh, we have our summer challenge. U, Mrs. Swinheart does a great job of putting out a summer challenge for the kids, and it's about getting outside and getting off screens. So, they bring back essays, reading logs, um, scrapbooks, videos, anything to prove that they got off their butts and off their screens and went outside and did stuff. And we got some really cool prizes with that. Quake is donating a bunch of passes, um, paddle board rentals, BMX bikes, like there's a whole bunch of p prizes
011that'll be coming with that as well. And I think that about wraps everything up. But my dad always told me that the older you get, the faster the year flies. And so I'm trying to decide if I'm getting old or if it's the job because this year was super super fast. >> Would you just reflect personally on your first year at Wit Strand coming to a close? >> Um when people ask me how I like my job, I I know you've probably all heard me say this before. I say 90% of it is super super fun and 10% of it is where I earn the paycheck. Um it's been fun. It's been refreshing being with the younger kids. Um, it's been a challenge, but it's been a good challenge, and I can't think of a
012better team to do it with than the team out at Wrand. It's really such a great community. It's It's been great. Of course, I've got a million things in my head that I'm taking notes and putting in a file, you know, 26, 27, but it's it's good. Yeah. >> Any questions for Julian? >> How much uh money are you getting for the SIP plan? >> Um, I believe it's $20,000. Nice. So, we have to make sure that when we're when we're writing our sit plan that that money is addressed for one of the things that's in our sit plan, like it has to be spent accordingly. >> That's good. It's better better than not. >> Yep. >> You talk about the trips the kids are going to go on the field trips. That's paid for
013with the ASB money. >> Correct. That is paid for out of our ASB accounts. And we are we've had the conversations in our building that we're going to have to start fundraising again. Um, it's been a few years and and those accounts are starting to dwindle a little bit. So, there's been people that have brought stuff to the table. We're doing some brainstorming to figure out what we want to tackle first in the fall. >> Questions? Thank you, Jane. Appreciate it. >> Thank you. >> Next up is a department report food services. Darlene borrow. Darlene, will you is the light green and pull it a little bit closer. >> Good evening. >> There you go. Thank you. >> You're welcome. I put it in the uh board packet the monthly mill participation for the months
014of August and January from the year 202425 to 202526. Uh this year we have actually served uh almost 3,000 more breakfast this year. We were short on our lunches about 5,000 or 500 excuse me. Um we've have really increased our snack program. We got through um OSPI where our three elementary schools we provide them fresh produce two times a week. And with this grant, we are um reimbursed for our fruit and our veggies that we serve to the students and also for the staff time that it takes to prepare the veggies and deliver to the classroom. We'll be continuing that next year. Um, we have set some food service goals for the upcoming school year to increase our meal participation by promoting meals are free to all students. We are striving to serve healthy nutritionist
015meals to increase participation by offering more uh speed scratched cooked meals. We are going to promote a responsible budgeting and strengthen teamwork and training. Improve customer service by providing great customer service. Food service staff connecting with our students as we're serving meals. Work as a team to promote school meals and encouraging each other. use our community food entitlement, which is $114,000, connect with local farmers to spend our WSDA grant of $8,000 that we have for the upcoming school year, and we're going to apply for equipment and school nutrition staff education grants. Some of the challenges we have are the OSPI and USDA rules, regulations, and restrictions. Um, repairing um equipment, and sometimes for staff, it's uh hard to keep staff motivated and get them into training. What we ask of our community and our staff
016to help us with is to encourage meal participation at school. Students still need a healthy meal to do well in class. Do not offer students junk food for rewards. Please use other rewards. Talk about healthy eating at home and in class. Involve child nutrition and food service staff. We can support nutrition education. Do not sell food during school meal times. It competes with our school meals. We are gearing up for the summer feeding program out at Witstrand. It will run from June 22nd to July 9th, Monday through Thursday and meals are free for all students as well. Any questions? >> Will it just be the brand location for the summer? So, which trend will be the location? Yes, we'll have a flyer coming out and we'll put put it on parent square and the district
017uh Facebook page. >> You're welcome, >> Darlene. Um on the snacks since they've gone up significantly from last year, and you said that's all that's just elementary. >> Yes, it is. And are you seeing um because of the increase in in snacks that were served, do you are I guess the quite do you notice like if they're if they're actually eating those snacks or are they utilizing them? >> The majority of them they're eating them. The idea with OSPI on that program is to expose students to fruits and vegetables that they may not be getting at home. So, we do stick some things in there that the kids might not have at home, like butternut squash sticks, which aren't very popular, but we still got to offer them. They might decide they like them someday.
018>> Can you explain when you have the snack, how what how you tell the stu how you tell the staff what the snack is for today and and that piece? I um sent out a email uh the snacks are served on every Tuesday and Thursday. I send an email out on every Tuesday and Thursday with education material on what that snack is. Say like uh we've had apple slices. So I send out information on apples. You know, they're growing here in our state and they're great for you. Also, just little um fun facts for students. >> Great. >> They do they get fruit and vegetable at the same >> No, usually one day we do the fruit and then the second day we do the vegetable. >> Okay, >> darling. I know that the number
019was a little bit down, but we have less kids and we had >> Yeah. I just thought it was interesting that our breakfast count was up, but our lunch count was down, but it's not down by much. 500 for the whole school is good. >> Any other questions for Darlene? Students, >> thank you, Darlene. Appreciate it. >> Thank you. >> Uh, next up is business and operations. Drew, you're up. Perfect. Um, I've got a few things for you guys tonight. Um, so first we'll kind of start with what's in your packet. Um, in terms of enrollment, so this month the total enrollment for the district was reduced by nine students overall. Um, your K12 base enrollment was actually up a student, but in your AL open doors and running start programs, that's where we're seeing
020the decrease. Um and then at the building building side of it, it looks like um really it's the middle school level that's being affected the most and the high school. So which kind of correlates with those programs as well. Any questions on enrollment? I had a one question and it goes back to the student enrollment withdrawal. It's the last page. Um it reflects um my note it reflects the nine students that withdrew but when you look at the running start changes there's nothing there even though we lost what four three yeah four it looks like that's something we can check on with with Sonia I'm not totally sure on that one >> I I also could say for the AL piece we have a lot of students right now graduating. So, they're graduating in the
021last month to two months, finishing up their credits, and so they're done. So, I see Michelle's looking this way, and I'll see if I explain. So, if you are in an AL program and you're on track to graduate and if you hunker down and get it done, you might be done the 29th or 30th of April. And so, you're not in the May count. That makes sense. If you're a senior and you're done, they don't keep you another month just because you're not graduating till June 6th. Does that make sense? So, that's part of it. The running start piece we can do a little bit of research on. Um, >> the only thing I was thinking about on that one, and I I don't it doesn't come into play. I was just trying to think
022if we had any students going to CBC's not done what uh like WSU got done in do we have any WCU running start students and so like if the you see where I'm coming from if they may have been done they may have fallen off the count also but I don't know >> yeah like I got three graduation notices today out of graduation alliance so and I could go back and look but um they're It's that time of the year. Kids are finishing up. They want to be they want to graduate. Um >> does running start include >> But there's just no >> it doesn't. So >> I don't know about the port though. >> So theoretically if they leave running start they would either come back here or be right. They should be >>
023Yes. >> Yep. >> They they would. But yeah, also these kids would have a very difficult time gaining credit if they hadn't earned their credit from graduation alliance and then enrolled in the high school the last few weeks. So >> start. >> Yeah. >> Like if they had bailed out or had a problem with the class and were no longer going to Running Start, they'd have a hard time coming into the high school in May. And >> they'll place them, but they're you start to really earn credit. and stuff if they didn't get their credit out of graduation alliance or running start or and they come in to a in person in a class at the high school and my husband got a student like two days ago. So we also you can see which
024is really hard on kids. You get two new high kids in in April that have got to get credit. That's that's tough. So where would the students go that would have dropped out of running start? Is it the >> they should be coming back to the high school but >> but it's possible that we haven't physically seen them. So let me just give you an example. If the drop date or a Columbia basin class or just their decision to not continue was the end of April. If they haven't come in and we've seen their whites of their eyes on the 1 of May, they're not in our May count. They're out or the April, you know what I'm saying? This is actually April's count, I guess. >> Yeah. So, so it's possible, especially another example
025would be um if you're leaving the high school and your family comes in, transfers you to graduation alliance if and it's close to the the numerical date for count day, it's possible you're off one and not on the other until the next day because we don't do transfers on count day. So, if we get notification on, let's say the 30th of the month from graduation alliance, we can't I shouldn't say can't. It's not a good idea to mess with our count on the first. >> Yep. Gotcha. >> Anything else on enrollment? >> No, I'm good. Thank you. >> Okay. Um, so moving on to cash flow. So, I got a few items on the cash flow for you. So under the local effort assistance line for revenue, we've updated with the short pay based on
026what the state is um saying. So for May, we are getting a short amount which is $296,000. In June, we're going to get $0 and then in July it's the recovery of the short pay from May. And then in August it's a full payment as scheduled. And so I just wanted to highlight that on there for you. Um, some other items to note. So looking down at our total payroll line for June and July, it's changed from last month. I added in some cash out um expenses for June. >> Will you explain to the public what you mean by cash out? >> Yeah, so we have like sick leave buyback or we have um people who retire and we got to cash out their leave. So that's for that month. And then um for July
027we added in the national board stipens and there's revenue to go with this as well. So that's a flow through from the state. So our teachers who have national board certificates um the money comes in in July and then the district pays that as a flow through to the employees. And so we have added that in as well. And then looking at our accounts payable line, I've increased to match the SE payments that we're going to have to get the SE bill cleaned up from last June that was not paid. Um, as well as added in a little bit of fluff, I guess is one way to put it. Um, just in case we have some things. I know, you know, we're working with Diana and Kevin on spending down some grants and looking at
028what we can order, you know, to start the school next year. So I kind of added in some money there uh for those items as well. >> So let's explain when you say we have to spend down some grants and so we have to build the spending capacity and why don't you explain that for the record? >> So with some of our federal grants we can only carry over a certain percentage and some of it's 100% carryover while others are 10 or 15%. And so we need to make sure we hit those minimum expense expenses for the year. Um, and then we can also have stuff in for the start of school, too. With some of our state programs, we do have a minimum to spend. And it looks like we're hitting most of those
029at this point, but we may have um some last minute items to kind of finish up there. So, um, and it could be us simply just moving some staff coding around. It could be just us moving around some expenses that we've already had hit the books, too. >> And, and we need to spend it or we lose it if we don't hit that minimum. And so when uh Drew explains moving um staff coding um let's see if we can give an example for Oh, go ahead. Great. >> I have we have a teacher teaching um reading intervention who's paid half with program funds and half with basic ed. So we could potentially recode that person to title one, which is a place we have some money to spend. and we've already spent the money technically,
030but we've recovered the basic ed technically and we would be able to get below our threshold with title one. >> Yep. So, we're trying to look at ways to maximize our funding coming in the remainder of the year because as we know, we need cash now. So, um we're really looking at everything. what can we move um versus creating new expenses at this point and then thinking about I think migrant summer school's coming up and so what expenses do we need for that coming up um as well. So any questions on the cash flow? >> I think we should talk for the record because we'll probably talk about it every month. Okay. where we're heading. We're going to be at a negative fund balance >> and we're going to have to do a budget revision
031>> and then that will probably constitute um a letter from the state in July or August depending um for binding conditions for our district starting in August, September, somewhere in there. Mhm. So, we're going to right now the board's authorized the district to spend around I think it's 44,600,000. Looking at our expenses, we're projecting close to $46 million, 46.5 million. So, I'll be coming to you guys with a budget extension probably in July or August and asking you for more authority to spend. And I'll correlate what that's going to do to the fund balance. it's already kind of in the cash flow here, but once the state gets that, they're going to look at it and say, "Okay, so they're going to finish in the red. So, we need to put them on our watch
032list and that constitutes binding conditions." And what that is is they're going to probably come to a board meeting. They'll meet with Kim and I. It's really more meetings on Kim and I's part, but it's basically they're going to come assess what the true risk is of the district financially. They may if they find that it's really bad, they could form a committee and have a committee kind of look at the books too and you know give suggestions on how they fix it. I don't think we're going to be there by any means. I think we have a plan in place to kind of get back in a better spot in the next couple years. Um but that is one of the things that they do and then they give the district benchmarks to hit
033over the next couple years. So they'll give them, you know, if we're saying we're going to finish 1.2 two in the hole. They may say by the end of 2627 I need I want you guys to finish 500,000 in the hole and then by 2728 we need to see a positive fund balance. So they're going to give benchmarks to the district to hit and so it's important that we try to hit those and work with them on that. >> Why don't you talk a little bit about the training we are all at we were all at today and how we're looking at the 2627 budget. >> Yeah. So Travis Bile from Richland School District has put a budget framework together and it's kind of Richland's plan because they've had financial issues as well. Um and
034to try to get them back to a 12% fund balance by 2030. Um and so he's got some data points with that, but he's also looking, you know, he's really telling the story of how they got there. And you could really see the decline in some of the graphs that he had showing that it wasn't just a one-year thing. It was a it was multi-year, but no nothing to kind of offset the drop. It wasn't because they lost a bunch of kids. It was just they were spending too much money between staffing and then their materials, supplies, and operating costs. They just were consistently spending more than they were getting in. And so his framework is built on depending on your level of where you're at only budgeting 97% of your revenues that you're going
035to get to in your expense category for the next year. And so really managing that and making sure that you're not spending more than you're getting in and that helps build back the fund balance. And as you build back your fund balance, you may release to 98%. Maybe 90 98 and a half, but you never go to 100%. And so, um, he's got some days cash on hand. He has some financial indicator tools from, um, OSPI as well built in there. And so, that's some stuff that I'm going to kind of bring to you guys of some historical on the 17th. Um, I think it's very important that the board sees that. And so, we are having those conversations and that will be a part of our presentation on the 17th at the work session,
036too. Um, but this was a training for superintendents in the region as well as all our business managers. Um, and I think it was a good hour well spent and um, I know we had four proer staff on there so it was um, I don't know what their thoughts were but I I really thought it was valuable. I just think um I think the historical information is really really important to tell the story. I because like if you look at the Richland story which is what he told which is on their website. So we're not talking about Richland without their permission. It's on their website. Um but it wasn't it wasn't any one thing. It wasn't any one problem. It was a comedy of things and then the state spending graph and where the mccclary
037decision was spended and in 2016 the state was spending 52.2% 2% of the state's revenue for schools and this year it's 42.2% of their revenue on schools and inflation is going up. Like Travis said, that's not a reason to spend more than you get, though. Now, are you getting enough to operate the way you're accustom? Probably not. But but you still are only getting a check a revenue amount of a certain amount. So you still have to spend accordingly. I I thought it was a really um good picture of the perfect storm of mccclary the state salary schedule going away and um the decrease in the funding that's coming to districts really over the past 10 years and what that's done to districts because districts all over the state are struggling and we're we're we're
038dealing with the what a lot of what bargaining's done to us over the ers and the escalating costs, escalating insurance. And so it really did kind of create the perfect storm for districts. And we just have to start looking at our financial situation in a different way than maybe we have historically. Historically, it's like, oh, money in, money out. We're we're um we're fine. We get the we just don't we don't get the funding from the state. We're getting less and less from the state, and everything costs more and more. So um it just it is just that schools are very traditional. They do things the way they've always done it and we just have to change the way we've always done things. >> Elaborate more on this salary spending. >> Yeah. So when the
039mccclair decision happened, it um basically pitted school districts against each other um in bargaining. So there used to be a state salary schedule. So everybody with a certain level of education and experience received the same salary and that money was distributed by the state based on the um the place you are on the salary schedule. So if you were a teacher with 15 years experience and you had a master's degree you got x number of dollars and >> regardless of what district you were >> didn't matter what district you were in. And then when clear went away when they were fully funding education um and were expected to fully fund education then it became districts then that was thrown into districts court and all of a sudden we were there was we were bargaining with
040and having to build our own salary schedules, build your own steps. Um and it pitted districts against each other. We compete and a lot of our teachers come out of the Tri Cities. We compete with those those area districts. At the same time, there's been some other benefit packages that have come through many years, and we're not talking the last two years, the last seven years. I went last 20 years that those grow and grow and grow and those are impacting us long term that that that you know 20 years ago probably that superintendent didn't think oh gez this is probably not the best idea long term because at that time we were dealing with a pretty like things were pretty solid and everybody was kind of on even ground. So you knew exactly what
041your staffing costs were going to be. You can predict your staffing costs, but if you have a teacher, you had a brand new teacher leave and they and then all of a sudden you have to replace that person and you hire the most experienced person, which is what our people are, you know, looking for, experienced, quality educators and a person comes in that's a master's 12, you're it's it is almost twice as much money. There's no the state is giving what they give and at the same time um I I was our number of it's true our number of pair educators has dropped our obviously our number of teachers has dropped but the reality is if you look back at staffing 10 15 even 10 years ago 12 years ago when I started this job
042the number of pair educators in our elementarymentaries was more than double what we have right now but our costs are more than they were then So, we continue to tighten our belt, but obviously we kind of need to start over with a different model because it's not working and it's not we're not going to be able to make it up and change it all in gear. But, um, it it is really the perfect storm that's kind of gotten us to this point. >> How did So, when when you get to your allocation from the state on the amount of money you get for teachers, what what do they use to base that teachers pay? What is it this year? >> So, they gave us 82,000 per teacher that we're funded for this year >> regardless
043of where they fall on the salary schedule >> and and we're I think at about 55% on the experience side. 55% of our teachers are at the max on our salary schedule. >> That means somewhere between 100 and >> benefits 140,000 >> and we're getting 80. >> Yeah. And so that money has to come out of either another program, your levy funds. >> Yeah. >> And you're not even funded for all the teachers that you have to start with, too. So, no, >> I think I think Travis did a good example. So, I since we have high school students, I'll give you an example. For science, you need two credits of science and one needs to be a lab science. So in the eyes of the state, we offer physical uh physical science and biology,
044right? That's all their funding, chemistry, physics, AP, college and high school, that's all levy and basic money that's coming from the district. So enrichment dollars, levy dollars, whatever terminology you wish to use it, that's what the the community and the that's our responsibility. And you we don't have to like what the state does, but they're funding a basic education diploma, not an enriched diploma. These three sitting here take way more classes besides the ninth grade physical science and a and a biology class. And so all of those things and and Travis is a proer grad and he even said he had the best experience that he could have had graduating from here. But that was not basic education dollars that provides this special education that Proser offers. I would say the unfunded mandates are also
045things that we're struggling with right now. So, one of the big pushes for this next legislative session will be around substitute costs. So, currently we get 4 days of substitute costs per teacher that we're funded for at $151. And that $151 hasn't changed in over 10 years. So, something's got to change. So the example Travis gave was Richland sub costs are $6.5 million >> for the year. They get $330,000 worth of funding is all >> four days per year. Yep. >> It's a 151 for the whole year per day. >> 151 for the four days that they're funded. >> Yep. So 600 bucks. >> Yeah. And most districts pay over the 150. So >> Yeah. or you won't get subs because your neighboring district pays >> 150 will be less than we play at PAR.
046Yeah, >> it's actually getting close to not meeting minimum wage. So >> yeah, >> um at some point they're going to have to look to bump that up and so that's going to be a big push moving forward. I think it's also interesting and I don't know if the word state requirement but every teacher that I know of and any for employee gets 12 days of sick day but they pay us for four sub days. Well, I mean you've got to come up with over $6 million just to cover your subs. So proportionally it's basically the same for us. Um, we're probably getting a third of that and paying >> I don't know >> quite a bit >> at least. Yeah. >> Yeah. And I think that's some data we can have for you guys
047uh at the work session as well around kind of the substitute costs too. But I would say last we're just working through the budget process. And so um we we're working through the staff planning making sure we have every all the supplemental pays in there making sure we got everybody on the right step. Um, and then we're I'm building the material, supplies, and operating side of the budget as well. Right now, um, looking at some trends from prior years. Um, I'm noticing that there's some areas that we might want to be able to look at and kind of cut moving forward. Um, and then we've talked to you guys that we we're going through every contract at this point. So, I would like to have a list of those contracts and cuts that we that
048we're going through for you guys on the 17th as well. >> I This is was in my board report, but I got grant I think um and it took time to do it. It didn't take a ton of time, but it's $371. It's um AP reimbursement for AP costs for students that are on free and reduced lunch, but it's $371. I also got a notification about our dual language grant which was only $10,000 this year, but it still contributed to to the PD. Um, we're probably not going to qualify next year because they're only giving it to uh priority goes to school districts that haven't started a dual language program. >> So, an example of the unfunded mandate, I don't Kevin could speak to it. What is the guidance on needing dual language? What is
049the state guidance on dual language requirements >> that you have to have it and now they're not even going to give us the 10,000? >> I mean those students still have to be taught by someone and so we still need the number of teachers that we have. I'm not saying that but I'm just saying like you tell us that we must do something and then you don't fund us for what you tell us we have to do. in in January they came out with a grant for additional funds and so I applied to that. We didn't we didn't receive it because we already have a dual language program. So they started transitioning to that which they withheld grant funds from the beginning obviously to be able to have funds left in January and then released
050it but then not to all the schools. Um and it looks like they're going to follow that same model next year. >> Yeah. So, I think lastly, we're just gearing up for the work session on the 17th. I appreciate the feedback and all the questions at the last one. I know the next one will be a little longer um more in depth, but if there's anything you're looking at wanting or anything you want to see kind of data on ahead of time, please let me know as I kind of build this over the next couple weeks. So, I'm open to kind of giving the board what they're looking for. So, >> do you think we could use Travis's BPI to kind of show that salary that especially the graph? >> I I think I can
051get some some screenshots from him to incorporate the PowerPoint. >> Yes. >> So, so it showed the 10 worst financial districts in the state, >> 10 best and those some of those pieces. >> Yep. Yeah, I can work with him on that. Drew, I would I would ask as we go into talking about um projected expenditures for next year. I know that we're talking about using this model of budgeting only 97% of our revenue. I think that's what we did this last year. You know, if you look at our revenue projection and our approved budget, we did budget 97% of our expected revenue. And so I'm sure I'm not the only one asking this question, like if we did that before and it and we're now $2 million over that budget, how do we not
052do that again? So I guess I would ask if you could just be prepared to explain that $2 million that we went over our budget specifically, like what were those items? What happened? And how are we making sure that doesn't happen again? Because if we're going to budget 97%, we can't hit 105, you know. >> Certainly. Yeah. And I think we've also seen some some flaws in the budget. Um I think you had some revenue that was projected that you were never going to get. And we also saw some programs not get the allocation that they probably should have. Food service, for example, in a district this size, you don't spend 200,000 on food. It just doesn't happen. And so I think yeah, I'm happy to kind of put that together and have that for
053the board. >> Yeah, I just think that I think, you know, we've talked about it as things have come up, you know, and one off here and one off there, but I think, you know, just to have a comprehensive explanation about these are the big things that went into that $2 million overage. >> Yeah. And then I think the big thing is um you know Kim and I have talked about this you know looking at our savings list or whatever you want to call it is when she came to me and said I've got 600,000 in AP you know we've been really trying to dial in what what are those items because it's one thing to say we're going to save that money but then it's another to do it. So, we've really been working
054line by line to figure what that 600,000 is going to be made up of. And then ultimately, we need to have a plan in place and working with the directors and the principles on this is your budget and we cannot afford you to go over it. And so, whether that's having another step of approval, you know, before purchasing is done or uh, you know, a process improvement to ensure that we're staying within budget, I think that's the biggest thing moving forward. I think the other thing you had brought up in one of our one-on-one meetings was right now you see our accounts payable are exactly the same every month and we are committed to showing our our accounts payable expenses in the month paid in the month of January should be less because December has
055less days of operation. Does that make sense? like we should see a truer reflection of the fluctuations in payroll, the fluctuations in payables. The power bill goes up in January and less, it's really not less in July because the AC is on, but I'm just using that as an example, right? So, we should see those fluctuations and that's also part of our forward-looking budgeting is where do we see those fluctuations come and go instead of one 12th on every month. Yeah, I think that'll be helpful to see. >> I have a a few questions. Um, I'm going to start. You know, you mentioned we'll have to and I've asked this before, but coming back with a budget amendment to increase our expenditures. >> Um, and the I don't know how you'd answer it today, but
056what if we don't approve it? What if we only approve 1.5? >> Okay. you know, how how what are we going to cut in June, July, and August to get to get that? >> Yeah, we'll have to really uh have more meetings and really dive in deep on that. Um if the board only approves, you know, 1.5 versus the two. Um ultimately, we have to make payroll. So really it's the AP side of the house and um our fixed cost we can't really do anything about but it's the the excess that we would have to work with vendors probably and see if they would delay payment um and some of those things. So >> okay I imagine we'll have more of those discussions when when that when that comes. So thank you. But um other
057questions on the financials for April. Okay. Um, I'm going to look past the general fund for the time being, but when I look at the rest of them like debt service, um, oh, uh, capital and transportation, a lot of those are way off uh, from budget. Even like uh if I look at the ending fund balance of debt service, you know, we're projected budgeted was 2 million. Now looks like we're going to be actually closer to 2.5. How do you account for the the difference between budget versus actual? Is there outstanding? >> Yeah, there I'll have to kind of get into maybe what the line by line is. Um, but I do know in June we have to pay the bond payments and that's going to be coming up and so that's probably why it's
058a little higher right now. Um, but I can definitely look at that and kind of see and maybe see if the budget was not a true reflection either. So, and I think another big one that really stood out was transportation. Um, looks like our ending should have been I don't know 9 900,000 and change. Yeah, it looks like >> projected at 300. >> Yep. So, you guys only budgeted to buy one bus, but you ended up having two come in this year. >> Um, also in that the depreciation dollars um have changed. And so, I think we've maybe touched on this, I don't know if we have or not, but um in this last legislative session, the uh depreciation schedules have changed for transportation. So, your shorter buses um went from a 10-year cycle to
059a 13-year cycle. That's right. >> And then the other ones went from 13 to 15. And so, OSPI has just put out the guide for 2526. And it's about 100,000 less, I believe, in depreciation dollars that you're getting this year than projected. And so, that's part of the difference. >> I think it's the change in depreciation plus the bus. >> Plus the bus. And so that's another reason we're going to come with an extension on that one even though they've already spent the money is we need to have an extension for that second bus purchase >> for Ivan that were purchased even before the change. >> Yep. And I think well and they didn't know it was going to happen because nothing happened in the ledge until this year. Um and then that'll kind of
060they haven't come out with a tool depreciation um for future years. Um OSPI is doing some rule changes around that right now and so they're going to be developing those rules and kind of giving their formulas out for that in the next month or so. And so we're kind of waiting on that from them to project out 2627 in future. Um but in regards to the budget extension, we need to ask for more authority to get that second bus on there too. Um, and I think part of the issue was that the lead time on buses right now are 7 to n months. And so they probably ordered it last year thinking it was going to come in before August and then it didn't. So um, any questions on that? Thank you, Dur. Any more
061questions, students? Thanks D. I appreciate it. >> Yeah, no problem. All right, moving on to uh district admin summer hours. >> This is just our normal post so that we make it for the record. Um we're open open 8 to 4 all summer and we just want people to understand that it's 8 to 4, right? So it'll be posted on our website and whatever, but that's when there will be someone there to answer the phone and the door. >> Great. Thank you. Um, in addition to that, we discussion item is November and December 26 board meetings. >> We kind of tabled this last time and then when we got back to the office and Selena wasn't isn't here, right? She goes, "Well, the reason those were highlighted yellow last time was because can't do November
06211th. That's Veterans Day." And so then we had a little discussion in different pieces with different people and the suggestion was to come to one board meeting in November and one in December. We did check with WASDA and we can do that when we announce our when we do our annual board meeting dates that we do in August for the for the upcoming year. Then we'll put those on there. That's why it's a discussion item for tonight. We're not making any decision. It's a discussion item for the public to go to just one board meeting in November on the third weddednesday and December on the third weddednesday. But we legally can do that. I guess um you know my opin as long as it doesn't interfere with any type of payable or whatever contractual field
063then I don't see an issue why we I'm sure the students want to be here twice November December >> that's right >> they applied for this >> so are we good to go to one meeting >> okay so you won't see it for I think it's Augustish when we get the full calendar for the year and it's in that p you know we have to adopt that calendar we just wanted to have a discussion so that it so it wasn't like why are we deciding this tonight when we haven't heard about >> right any other questions on that moving on to student rep reports Olivia >> um so the freshman class is fundraising right now and they're selling chuck- cherries and I know they need more cells so if anybody wants Chuck-E-Cheer um that'd be
064really helpful for them. Their funds go to their ASB account, so to help them mostly in their junior and senior year with expenses. Um also there's a drop off station at the high school for old backpacks and they're going to be made into care packages and sent to Ghana. And then we had three golfers compete at state, Bella, Owen, and Drew. And um I know that Bella got a hole in one on her first day of state, so that was impressive. Um, and also the band spring and choir concert was on Tuesday. >> The drop off was at the high school for old backpacks. >> Okay, thank you. >> Do you know how long that's running for? >> Um, I don't, but it's on. >> Um, summer sports are starting up next week. Um, we
065also have our moving up ceremony next week. Um, cheer is hosting. >> Can you explain moving up? Oh, so the moving up ceremony is where our graduates get to leave the high school, start their travels to the elementary schools to walk through the hallways, and then the rest of us stay back and switch spots in the gym. So, that's exciting. Cheer is hosting a car wash fundraiser this Saturday from 8:00 to 12:00. I'm sure they would enjoy if you guys stood up. And then lastly, I had the privilege of being on the committee to hire a new soccer coach, which is a bittersweet change, but overall very exciting that we have a new soccer coach. >> Thank you, Reagan. Do you have anything to add? >> Um, today was the day that the track athletes
066left for state. So, they'll be starting that Thursday, Friday, and Saturday. And you can tune in on athletic.net to see how they're placing. Any questions for student reps? Thank you. And moving on to action items 2026. PHS whoosh NHD Nationals proposal. >> Hope anybody's >> Well, I I don't see anybody from the high school here. Um I'm sure you're all aware if you've seen that Enoch made it to nationals. So, this would be Mr. and Mrs. Smith's last trip to nationals. They have explained kind of costs down below, where their money and fundraising is coming from. They do need to get their um flights, reservations. I know that they've been working on getting some of this prepared, but um we want to get make sure they can get there and compete. >> Any questions? >>
067Kind of the same story another year. We've been going for year. I don't even know how many years now. a lot. >> I move to approve the out of state travel for 2026 NHD Nationals. Second, >> it's been moved and seconded. Students, all those in favor signify by saying I. >> I. Motion carries. Um, moving on to B Gear Up summer 2026 trips. And I believe Jose, are you on? >> Hello. Yeah. Yes, I am. >> There you are. >> Welcome. >> Thank you. Thank you. >> Why don't you explain about your trips? >> Yeah. So, we have three things going on. Um, one of the big things we have with Gear Up is whenever we have any overnight or out of state trips, we have what's called off-site event requests form. Um, and those
068are signed by me, the site manager, uh, my regional manager, our director of Gear Up, as well as the, uh, school, uh, superintendent. And basically, that's just authorizing that they're okay with that. Um, the first trip we have is, um, it's a pretty cool opportunity for many students. Uh, there'll be 38 students in total. They will be from all our gear up sites. Uh, Proer has three students that were selected. So they did a visual project is what it was and then I I believe there was close to 60 plus submissions. Um and we had three rising seniors selected from proer and for that trip basically they had to do they had a few options with regarding space and anything like that with science and the trip will be to Florida. They will be visiting
069NASA um and they will also be so they will go to the Kennedy Space Center. They will be able to go to a dinosaur museum. They'll do college visits to the Florida Tech College as well as the University of Central Florida. And then as well as just multiple different STEM activities and learning opportunities will be taking place in those days. The dates for that will be June 20th through June 24th. Um the second trip in the summer that we have going on is to uh for Arizona. So there's a group called Focus and they're the ones that will be running this trip and Gear Up partnered with them where it's also very similar. We have three rising seniors that will also be participating in that trip from Proster High School. Um we will be visiting
070the Arizona State University as well as the University of Arizona. They have what's called Biosphere 2. So it's also it's environmental science focused. They will be doing many different activities as well as visiting the college campuses and activities throughout those days. So the days for that will be June 29th through July 2nd. And the third trip that we have for the summer will be to Central uh Washington University. We'll be in Ellensburg for 3 days. Those dates will be June 29th through July 2nd. We had a similar trip last year and we'll be doing the same thing again. So basically we get all our sites uh certain amount of students get allocated to those trips and the focus every year kind of changes. This year the big focus is to get rising seniors and juniors
071leadership and teamwork experience, college readiness. They'll work on budgeting as well as money skills, time management and health and wellness. And it's also just a good opportunity for them to meet students from different schools in the nearby region and just partner and get along together in hopes to get them prepared for what's their senior year as well as moving forward once they graduate from high school and hope to get them to postsecary education. >> Thanks Jose. Um I had a couple I had one question. And I think you mentioned it um on the >> the NASA STEM trip. >> Um can you clarify did the students have to submit a project or what is the the how do you choose your students to >> Yeah. So we had so for that one we had students
072submit was there was no I we weren't a site managers weren't a part of the choosing process but we advertised it to the juniors um since that's the current cohort we have and it was it was dedicated for rising seniors so basically we gave them an opportunity let them know what they would do uh they would create a visual project it was a one pager they focused on different things and it could be anything within NASA related so such as black holes anything to whatever got got their interest on Mars expeditions. So they basically just completed a one page or many students did uh a few questions that were on there. They had to answer those and then they basically made a project on Canva where they just designed a cool image or they hand
073one student hand drew a photo of uh windmills. So it was a lot of things like that. >> And what about the Arizona and the Ellensburg trip? Um what what is your question on that? Sorry. >> Well, how do you decide how do you pick those students? >> Oh, so for for those trips, uh there's many students that are active with Gear Up opportunities. So, we kind of advertise those and we let them know about them and they kind of came to us and said they were interested um for Arizona. That's kind of how we went about it. There was only uh a certain amount of allocated spots to us and we were able to take three. So, we kind of just went with that. And there was a few students that gained interest and
074as as I mentioned they've participated with gear up activities in the past. And then the same with central central is the big focus is on our ambassadors which is basically students that participate in many of our gearup field trips uh center centered around preparing them with leadership skills and bringing that back to their community as well as their their class of students uh and their and their school overall. So, usually we kind of aim for those students that have been at those trips before. We haven't quite selected who's going to those yet, but we let them know about it and if students are interested, we talk about it with them. And then once we get a certain amount of allocated spots between all our sites is kind of where we go from there and then
075we start picking. And many times sites um won't use all their allocated spots. So, if there's weight listed students, that also gives opportunity to take even more. So, it's just dependent on how it's looking for that specific field trip. >> Gotcha. Thank you. >> Yeah. Thank you. >> Any questions, Jose? >> I'll move to approve the Gear Up summer 2025 trips. >> Second. >> It's been moved and seconded to approve the Gear Up summer 2026 trips. student. All those in favor signify by saying I. >> I. Motion carries. Thanks, Jose. >> Thank you. Appreciate it. >> Next up is the CTE four-year plan. Rick, >> good evening. So, I'll just give you highlights of the four-year plan. You had it in your packet. It's a pretty extensive document. On the bright side though, uh when
076we had the program review and support, CTE was part of it and they really liked our four-year plans that it was one of the most comprehensive ones they saw. So, we're making OSPI happy with that with our reviewer. Um, and as I've talked about before, it this is a accumulation of the four-year plans from each of the different program areas that they work with their advisory committees to develop the plans and then approve the plans and then we take it to the general advisory committee who reviews it and then we then take it on to you. So, some of the highlights for uh the next few years, I mean, besides the usual, we're always going to maintain our equipment. We're always going to upgrade things when needed. We're going to we're going to keep our
077our facilities in the best condition possible. Uh given that we have funds and we actually CT generally are our setting pretty good with a fund balance. We were a little nervous this year but it's going to be be better than we thought. Um next year we're adding two new classes, floral design and uh exercise science with exercise science. Both of those classes had a lot of interest. I think we have three sections of plural design and two sections of exercise science. And then the goal with exercise science is the following year we can add an advanced exercise science and those students are eligible to get a personal trainer certificate and Mackenzie Lopez will be teaching that and Sam McGrath will be teaching floral design. We are using the Perkins grant and we got a 20,000
078grant from Battel this year with the help of Deanna to um replace the computers in our engineering lab and that covered what 58 or 48,000 of $58,000 cost. So that was very very beneficial to us. Uh we're going to um I'll be coming back to you probably the August meeting when I'm here. Uh we submitted the frameworks for those classes to get uh course equivalency for um for some of our engineering and computer classes for some lab science and math classes and we've basically got approved by OSPI for those. I just had two little fixes to make on each one. I made those submitted. So now I'm just waiting in line to get those back. And then along with what another thing we're doing or bringing back next year is Cali Gilbertson was approved to
079teach personal finance through CWU. So those students will be able to get three college credits um for college and high school through CWU. And that's that's really the highlights for next year. Any questions? >> Questions for Ray students? No, great work. I I appreciate it. >> Oh, no problem. >> I'll move to approve the CTE four-year plan. >> I'll second. >> It's been moved and seconded to approve the CTE four-year plan. Students, all those in favor signify by saying I. >> I. Motion carries. Thanks, Rick. >> Thank you. Have a great evening. >> Uh, next up is resolution 0726 declaring surplus of equipment and supplies. So, it's pretty um right in front of you. Uh it is a resolution, but I'm happy to say if you look at the list when you get down, it's
080not really very much. We're trying to keep it manageable and clean and not having rooms and rooms and if you remember my first year, parking lots full, right? So, we're trying to keep it manageable. Sean will be explaining the tech one in just a minute, but the overall amounts are pretty small. Any questions on that? I move to approve resolution 0726 declaring surplus of equipment and supplies. It's been moved and seconded to approve resolution 026. This a roll call vote. Michelle I. >> Brian I. Alisa I. I two will vote I. Motion carries. Thank you. Moving on to resolution 0826, technology surplus. >> Um, I didn't think our list was very big. Uh, most of what's on that list is recommended to be recycled. We had quite a few computers in district that we couldn't
081upgrade to Windows 11. And so our recommendation is just that we send those to uh, Boise Recycling. And then there's just a handful of items on page seven that will go to the surplus sale. >> Any questions? >> Yeah. Is there a reason why some things need to be recycled, some things can go to surplus? >> Uh I send or I recommend that most of our computers go to recycling. I get a certificate of destruction. We don't have the staffing to pop the hard drives and wipe them. We're not going to get any money for them at a at a sale. So if we recycle if we recycle them then there's no uh there's no risk of of losing anything. That's all the questions I have. Thank you. Any questions? I move to approve resolution
0820826. >> Second. I don't know if you got it, Michelle. Thank you. It's been moved and seconded to approve resolution 0826. A roll call vote. Michelle >> I. >> Brian. >> I. Alisa. >> And two will vote. I. Motion carries. Thank you, Sean. Um, next up is a second reading of policy 611. Second final reading of policy 6113. >> Nothing's changed. Any questions on that policy? I move to approve uh second final reading of policy 6113. >> Second. >> Yeah, it's like a race over there. It's been moved and seconded to approve the second reading of policy 6113. Students, all those in favor signify by saying I. >> I. Motion carries. Moving on to vouchers. Any questions on vouchers? >> I'd move to approve vouchers. >> A second. >> I do have a couple questions.
083Um, so when when somebody pays for something out of their own pocket and gets reimbursed, how are those expenses tracked within the budget? And what are the policies in place to if we had to curb that spending, how do we how do we prevent that? >> So, I'll give you some examples. in um our PSSE contract, there is a line item in the contract that says every so many two years we buy steel toaded boots, something like that. So if it's something like that, it goes through payroll, so it's taxed and it's in a contract. If um Oh, we always run into it with the art. Um, so yeah, we we should not be running into that anymore. I've told um all my people I'm not allowing reimbursements. They have to come through the district
084office for ordering and approval. Reimbursements are hard can be harder to track, but the reality is they have to return in. We have a reimbursement form. They have to attach original receipts and itemize everything that they have purchased. So, um they're not very common, but there are some cases like the boots, the PE the things you can buy through PSSE, uh boots, um some equipment that is really reimbursement, >> certificate licenses for spray, chemical spray. >> I think it was just a general question on how what are >> we have a re Yeah, we have a reimbursement form. We employees >> denied. >> Yeah. >> Okay. >> Yeah, >> they sure can. I question I'm going to be very transparent and say I don't know other than we have gone from and I can we
085I can get back to you and send you an email about what it is. We have gone and started some comparison shopping. So, it might have been very small bill. Um, >> but 4,300 I'm going to guess it was something. But we've also for years have done all of our tire business in one location and that has not been costefficient. So, we have caused them to price shop. So, you may not have seen commercial tire in the past or you may have seen other >> tires. I I'm going to have to get back to because I don't know that specific one off the top of my head. I think when we're going out to the community and asking for support on bonds and levies and supporting our activities, our priority unless should be supporting our
086>> Okay. >> Especially businesses that can call and get connection and send a tire. Okay. >> A bus. >> Okay. >> Um >> yeah, I don't know that one. >> Okay. >> At least I'd agree with you on that. But I do think in considering, you know, the nature of where we're at financially, >> um, shopping's not a bad a bad deal. So, >> absolutely, I understand. >> Um, I had one other question and it >> Excuse me, real quick. Can you give me that number? >> 91368. >> It's the tire one. >> Yeah. >> Thank you. >> 93368. Sorry. >> Two threes. >> Two. >> Okay. and and I will send you all what that particular one was about. >> Um my next question it and maybe I missed it in previous meetings so
087I apologize. Um but we now have a separate statement or separate check for BMA Paris Bank used to be within the general um unless I'm wrong but I now we have it as a separate line item. So both ASB and the general fund have separate checks to BMA Harris and that's the PE cards, right? Is there a reason why we split those up? >> We did so that we could openly publicly track what was going where rather than just codes. If >> I can ever get to it, I mean the 400 little the >> Yeah. I don't know why it's going so slow, but when it used to be in with inside the vouchers, you used to have a lot more detail. Now it's just one single line item. >> Um I we can ask
088Heather about why it's changed or what's different. I I can't specifically ask why it changed. We did. So, if it's less information, that is concerning to me because I've been trying to get more information, if that makes sense. So, that when we're going to do an end of year, how much should we spend on X or Y, that I'm able to pinpoint what that is. >> Does anybody have the page? I can't seem to find it. Yeah. So, >> why is this thing not functioning correctly? See, it's all blank. So if you look at past the ASB vouchers, >> right, it just says like assoc like there's line item >> require transfer for BMA Harris. So there's down if you go >> there's no detail >> down below that there is a page that says
089like ASB fund expenditure athletic >> but it used to have >> it used to give the detail of the >> okay >> the expense. >> I can have her rerun that report and send it to you guys and we can like the other ones do. >> Thank you. Any other questions? It's been moved and seconded to approve vouchers. Students, all those in favor signify by saying I. >> I. Motion carries. Moving on to emergency certificates. >> So, we don't have 20 days of school left anymore. These are I think the last two. Uh Danielle Mora and Lana Harelson are working in life skills at the middle school. >> Any questions for Deanna or Kim? A move to approve the emergency certificates. It's been moved and seconded to approve the emergency certificate. Students, all those in
090favor signify by saying I. >> I. Motion carries. That concludes our action items tonight. Moving on to consent items A through C. >> I'll make a motion to second. been moved and seconded to approve consent items. Students, all those in favor signify by saying I. >> I. Motion carries. That concludes everything for tonight. Moving on to reports. Kevin, you're up. >> Like Gain said, uh, buildings are starting to finish up. SBA's I got several emails the last couple days um notifying that uh the buildings were finishing those up and also the I Ready assessment. I haven't uh forgot about the TK tracking of students and how they're doing. I'm just waiting for the assessments to finish up. Um a little update on summer programs. Uh the migrant department's um been working hard. The MSA M
091uh MGS uh Lisa and Selena and office. So there's going to be several different programs that students will be able to attend uh throughout the summer. One is Dare to Dream. that's at Central Washington University. There's also an opportunity to um recover some credits there in English. Um Steam is being offered by ESD23 for our sixth and seventh graders and some of our eighth graders. We have about 30 30 31 students going to that which we provide transportation for. It's a two-eek program. Um, we'll be running our PASS program, which is a credit retrieval program at the high school, uh, from, uh, the Monday after school gets out until mid August. Um, ESD is also partnering with us to offer a two-eek algebra 1 course and a health course for credit retrieval. We have several
092students that are um, so let me describe the PASS program. pass is basically a packet that the students work through to get credit retrieval depending on what class that is. Uh the reading can be uh there's quite a bit of reading in some of those packets compared to some of the arts and stuff like that where there's more project based. But uh the algebra course we felt like not only um our district but the district that also accessed ESD123 it was important to have a teacher instructing using those past pack packets. So there'll be a two-eek course for credit retrieval around algebra and then also health. Those were the two um uh classes from what they surveyed from around the the different districts. Those were the two classes that kids needed the most. We also
093have um pass uh packets for Washington state history and the MGS are NL is going to be pulling students in that are need to uh at the middle school level they need that credit for Washington state history. So pulling those kids together and actually doing um some interactive activities with that just going through the past prep packet. Uh we have a RO R IO leadership camp. This is the first time that Proser's been um this will be the first time Proser is attending this leadership camp and it again it's for the migrant students. Um and then we have an arts academy at Fort Townsen. So there's quite a bit of things that uh are going to go that are going on for our migrant students over the summer and uh we've been partnering with OSPI
094and also ESD123. Uh like Julian said, uh OSSI funds, we did not get OSSI funds for this school year, but we are going to get that OSSI funds for next school year. And that's part of that WHISF data that I showed you earlier this year. Uh House of Middle School will be getting 20,000, Wrand's getting 20,000, and Heights is getting 30,000. Um so at least we're getting some money and w with that. And then uh the final thing is uh this Friday uh starting at 5:00 we have our migrant graduation at the at the high school and I wanted to invite all of you to that uh uh food will also be provided. So there will also be dinner after the ceremony. >> That was this Friday. >> This is a silly kind of question.
095Dinner before or after? Uh we changed it to after this year because we had last year we had it before and then you have to clean up and there's kind of like this pause plus we want everybody to stay the whole time. So >> and what time again? Sorry Kevin, what? >> Five o'clock. >> Thank you. >> Any questions for Kevin? >> Thank you Diana. >> Um Kevin and I have been working with our administrators. We um currently use I Ready testing platform for our students. We're required to do uh provide some uh data, you know, growth data for students. Um there's a company called Lincoln that Kevin kind of had started investigating. They showed up and left me a bag of gifts on my desk that I gave to Kevin. Um, and it because
096I Ready cost is the bill for I Ready this coming year wasund almost $110,000. So, link it is does some of the same things I Ready does, but it's also different. It'll pro it does provide us with three times a year assessment, but it also provides some other services like um the ability for us to build common assessments that staff could use, tracking data. There's a lot of parts to it. um and it's over $50,000 less. So, we're going to try it. Um it is uh not an adaptive assessment. An adaptive assessment is um I Ready is adaptive, which if a student goes in and answers like two or three consecutive questions wrong, it'll start to lower the the level and then if they're answering questions right, it builds back up. This is up every
097student is taking the same assessment. We can in each grade we can adjust if we know for instance special education student maybe it's a fourth grader but their math is at a first grade level we can adjust and offer them a lower level so that we can still see growth. If you give a first grade special education math student a fourth grade test when they're in fourth grade they're it's going to look like they don't know anything when they really do and they really have grown. They're just not at that level yet. So we have to give them the assessment that would be able to where they're at to show the growth in the appropriate level. So, we're going to try link it and um to see if it um going to meet our needs
098and it's going to work for our students and for our staff. And it's a lot less money. We currently pay for I Ready with half basic ed and half lap. So, that's a big savings in both areas. I don't know if I told you guys, but next year, I've kind of set my schedule for next year. Um, I'm working part of the time in July, but I'll be full-time um in August and September ex minus Wednesdays when school starts as I'm going to have my youngest granddaughter and I'm going to take her to preschool when they let her in. I don't know. She's kind of naughty, so maybe she will never get let in. We'll see. Um, but she's really cute. And then, um, uh, after that time in October, I'll be working pretty much
099Mondays, Tuesdays, and Thursdays. So, I'll be here pretty much every week. um you know, maybe short of vacations like Thanksgiving and things like that. So, I should be with my days finishing up and in May um I'll kind of run out of time, but we'll see. And I'm not completely inflexible. So, um >> I won't see her at board meetings. >> Just going to ask that you can't miss all this. >> Well, that's a sad moment for sure, but you know, I don't know. I might have to It's It's kind of been coming here for a long time, so we'll see. I'll have to adjust. I might be able to survive. Um, today I was able went to a little retirement middle school had a retirement thing for the middle school folks that are retiring.
100We do have a lot of retirees and if you have an opportunity to give them, you know, a little private thank you and show appreciation. I'm sure they would appreciate that. >> We will have our retirees here on June 10. >> Yeah. Um, it is PHS at PHS is having their AVID family night tomorrow at 7 o'clock. at the same time, well almost the same time, the middle school is having their awards night at 6:30 across the road. I will be at the high school, Kim will be at the middle school. Um, so if you're able to make one of those, the high school aid night's always really cool. There's um the kids, the seniors that are graduating write essays about how it has impacted them and then they send them to a bunch of
101us and we judge and we vote and then they're anonymous and then three or four kids get picked and they get to read their essay. So, that's pretty cool. Um, grant season is starting for us. Kind of starting and ending because we're doing a lot of reporting and stuff for this year, but uh the um we got a a message today about the the big consolidated grants. So, Kevin and I will be working on that stuff when I when I come to work. >> You know, on the it's called link it. >> Link it. Um, is there anybody else that uses that within the valley or >> Yeah, there's it's a I mean they're a national company, so they're actually based maybe in Pennsylvania. They're back east or I mean there so many of these
102people work on virtually. They're not in a a pl actual office. But yeah, it's there's school districts across the country, but next door Grand View is using it. So, we're going to try it. >> Any questions for Deanna? Thank you, Deanna. Kim, you're up. >> Well, I've either interrupted a lot or been a part of different discussions, so I'm gonna kind of go down the list. Um, I just want to make sure that everybody's aware we are probably heading to binding conditions. It is possible that the work we're doing with the county and what we're doing, whatever, we may just be on a watch status, but I think it's also very important to know that right now there are nine districts in the state of Washington. and this watch status or formal binding conditions we
103were just told today at our um ESD meeting that we were at there will be 20 schools by December. So while that's not an excuse I just want it's to it's to make sure people understand it's it's not a processor only problem. Um the state audit is done. We have the exit interview on May 19th. We do have what's called a a finding for our financial situation that is just there's not that we I mean I guess we did do something wrong because we're in the position we're in but there it's not a finding like doing something egregious or in wrong. Um, we are reviewing all contracts and what Drew said is we're going to be able to come to you and say, "Here's what the contract on company X was for 2526 and here's
104what the contract number is for um, you know, 2627." An example will be I Ready would be one of those examples. Here's our um, this contract and here's what we're doing with LinkedIn and this is how much money we're saving. Uh, Sean is sitting here. We're we talked today about radios and cell phones and I mean like we're hoping to have a single line item that gets to the total of $600,000 worth of savings. So, um we did attend that financial framework. Um I think it was good for all of us. It was good to hear other districts talk about it. Um the I want everyone to understand we're in doing this one. It's been on my report for a long time. I did check with our legal council today. We had a public records
105request that had in the neighborhood of 60,000 emails and those emails all have to be individually read and private information redacted if a of a student's name or any kind of identifying information. And the large bill that you're seeing in our payables from for our legal council is probably 90% is related to this one public records request. And other than charging per page for copies and things like that, there is no way to recoup that cost. Um, still working on our summer list, getting ready for our surplus sale that you just approved tonight. Um, I'm happy to say the L the early learning facility classrooms, we just had another dialogue today. We had a couple things from mechanical and a couple things from electrical. We're answering. We're getting really close to go out to bid
106for that. Super exciting. Um, I keep talking about this, but our union relations were often or we are always on the opposite sides of the coin, but it feels like it's very um understanding. I think the piece that people need to understand about binding conditions is it will allow us to say I'm sorry no and not just because we're saying no it's no there is no money no that contract that that's just not possible and we have the support then of the state when we're saying no there's just multiple pieces the other thing about binding conditions that people should understand is I'll just use the example if we sold one of our pieces of property property that's for sale and we're in binding conditions, that money can go right into our basic ed accounts and
107not have to go into capital and it does not have to be repaid. So, it allows us some flexibility to do some things and help ourselves. Um 2627 Diana doesn't even know this. We have to get an answer to an email about the first four days of school next year. Um but we're working on what that start of school looks like. Uh the CPR review we you know Jud mentioned we're getting we just got another email. We're good. The year- end activities are so fun. Um just seeing the accomplishment and smiles on everybody's faces. I am the SAC president next year. So my official duties start in June. Um lots of hours in my office and um it's hard to do the right thing a lot of times. And so that's where we're at right
108now. And I'm just finishing my evaluations. So, we're getting a >> Thank you, Kim. Any questions for Kim? Moving >> on to board reports. Michelle, got to find the right distance here because I can't get used to bringing my glasses in from the car. Maybe if I go if I just go out here, I can read. Okay. Um I attended the Thrive monthly meeting last week and um being as though it's mental health awareness month. Uh Heather Morse from PMH came and did a brief uh talk about mental health. Um she did mention that you know that in our region therapists are stretched very very thin. Um not only our supports in our schools but just in our community. And then um thankfully I saw actually last week Benton County is now offering free virtual
109therapy for any Benton County residents age 8 to 29. So um if you need to find a therapist and you are not able to get into someone um in person, I'd suggest uh going to the Handspring Health Benton County webpage and you can get free virtual therapy. So that's a a great thing available to people. Um, also Thrive is having their key leader event on June 18th at noon. It's a I believe a lunchon at the um Thrive Youth Cafe. And so they're just going to go through some of the um local data that they've collected over the last year basically, you know, youth surveys um on on all sorts of topics um things that they've done in the last year. And then it's just a good opportunity to connect with other partners in the
110community. And so if you want to go to that, just RSVP through their Facebook page. And then finally, I'm just looking forward to celebrating everyone's graduation on Saturday 6th, 9:00. >> Thanks, Michelle. Brian. >> Uh, not much other than there there was some uh other paper slung around the high school this morning and what looked like to be syrup possibly around the stairs and doors. So, looks like we're to getting to the last days of school. Um, and uh, honestly just just hoping for students wellbeing here, finishing things off and um, safe and uh, yeah, healthy graduation. Um, just looking forward to that. That's all I got. >> Thanks, Brian. Lisa, >> just going to reiterate that the PTO is looking for new volunteer and new officers. The officers have said they've done a we've
111been here for a while. We've done a good job. and 26 27 will be our last year. So please come and volunteer. CO has done amazing work fundraising and bringing enrichment opportunities to the school. Um as graduation comes and scholarship night want to thank all the um community members that read and review scholarship applications always so rewarding and thank the community members that have donated tremendous amounts of money to big scholarship. I think we'll have successful. >> Great. Thank you, Alisa. Um, yeah, I don't have much either. I I echo Galileain's comments. It seems like the years go by faster and faster as you, I guess, get older. Um, I can't believe we're already sitting, you know, a week away from graduation. So, um, good luck to all the teachers and all the staff, admin,
112everybody who made it successful year even though it was trying. So, I appreciate all the hard work. Um, our next meeting will be June 10th right here in the boardroom at 6 p.m. And then we do have a a study session on June 17th at 6 pm. With no further business, this meeting's adjourned. Thanks. >> Everybody, she does review our high school Middle school.