001the meeting to order. Please stand for the pledge of allegiance. >> Pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible for justice for all. >> Director O'Brien, for the record, I think we should do a call a roll call so people know who's here for quum. Okay. How do you want to do that? Should we go down the row? Yeah, just announce our names or whoever's here for so for the recording since one of you can't be seen. Make sure that we're >> Gotcha. Um, we've got Alisa online and Hey there, >> Brian and I are here and then we have all three student board reps. Kim, Deanna, Kevin in the room. Yep. Great. Um, can I get a motion to
002approve the agenda? >> So moved. >> Second. >> Okay. All those approved signify by saying I. >> I. >> Motion carries. Okay. And then do we have anybody signed in or online? Blake. All right. Okay. So, um, moving on to information items. First up tonight, we have Jesse Wilson with the KRV building report. Yeah. Okay. Um, we are at the end of April. I have no idea how, but we're here. So, we're really just kind of working on end of the year things already. Um, wrapping up our school year. our teachers um and our PLC groups have worked hard this spring on setting ELA and math goals. So, we're just kind of monitoring those and trying to push our kids as hard as we can to the end to get them to where we want
003them to be at. So, working on those. Um we've been working with Chris Clim. Um I've been working with her all school year, but I brought her in this month to work with my leadership team on our school improvement plan for next year. So she is um been working with them on ELA focused. So we've been looking at a lot of our ARC data, I Ready data, and trying to kind of um be a little bit more specific on our school improvement plan. So we're tracking and monitoring um specific sets of students. So, um, we're working on that next week and hopefully be able to come away with our ELA goal and then like what we're planning to do next year to make sure that we're reaching that goal. Um, and then our elementary principal,
004PLC, Kevin, um, and Chris have been working on the math portion of it. So, that's that. Uh, kinder registration is currently out. Um, and so as those are coming in, we're just trying to get those um, in and processed and advertising that as much as we can to make sure our enrollment is um, where we want it to be at. We also have our early learning interest um, survey out. We uh, have a pretty good number on that already right now. So, I've been working on a screener. We um we've never had to do this, but this year we're going to have to screen all students that showed interest in that that are still interested in TK. So, we'll bring them in, do a screening with the students, and then a survey with the parents,
005and then based on that information is how we will select our students for TK. So, we're trying to get that done in the next couple of weeks um so that we can start notifying families of who we are um going to take in for our TK program. Jesse Dan and I might interrupt just for a second for everybody for the record. So the legislative actions that moved the TTK program and some re um the cuts of approximately 25% across the dollars was only approximately five seats give or take for us. Um but they have put parameters on us of how we have to screen for placement. So it's not strictly a first come first serve. there are steps that we have to go to and that's what she's referring to. Um, and then end of
006the year events are coming up. We have our KRV always does a family picnic where we invite all of our families in during lunchtime and do a picnic out in the um baseball field. So, we're doing that on May 6th. Um, first grade has an upcoming upcoming field trip. Kindergarten has an upcoming field trip. second grade already did their field trip before spring break and then just last week of school activities um play day and all those fun things for our kids to celebrate our good work that we've done this year. So that's kind of what's going on at KRV. You guys have any questions? >> Will we see another round of results before the end of the school year? >> Yes. >> Yeah. So, one of the things like with our goals, for example,
007um you know, we want to push our teachers to working up until pretty much that last week of school. Like that's where we've set our goal to be our last monitoring um piece at. So, just kind of working on making sure that we're pushing kids all the way up until like right before that last week of school. Um, our ready window also opens kind of the middle of May. So, it will be like middle of May through the end of May. So, we probably won't even have I ready data until the end of May? Um, >> probably we'll be able to have reports. >> Do you have a sense of how you're progressing towards your goals or do you really need to wait until the I Ready testing is completed? >> So, our PLC goals
008are not around I Ready. Um our PLC goals are around um mostly around ARC. So we we have like right now in the time data on that um and so that's nice that we have that for ARC. We don't have the same thing for math, but our teachers have been using like exit slips and end of the unit assessments to work on that. Um, so those are like smaller goals kind of that we say if we do this little smaller goal then this is going to build up to our big school improvement plan goal. But our school improvement plan goal, we won't have that data until June. >> Do you feel like you're making um good progress though towards your smaller goals? >> Yeah, we uh did this last trimester as well only in ELA.
009We didn't do it in math and all I have six different PLC's. Well, I I have seven different PLC's really. Um, two at each grade level and all seven of them met their goal. So, we pushed them to do go a little harder. Um, we're making great progress. We did check in this week and yeah, we're making good progress with it. So, they would see good success. >> Jesse, is there a standard for like a weekly homework packet or homework expectations in your building? Um, all of our teachers send out uh homework. We have reading that's tracked every week. So, um, you know, we encourage students to be getting their reading steps in. I think I'm trying to think, it's like two two reading steps a night, which is how ARC tracks it. um it's
010kind of equivalent to like 20 20 minutes 30 minutes. Um so that's weekly and then typically the teachers also attach like some a quick little math in there as well where it has like maybe one or two math problems. >> Um where were your field trips to? Um, second grade went to they do their own little salmon summit here at the Crawford Park that they um have planned for the last couple of years. So, they did that right before spring break. Um, and then kindergarten's going to the movies in Sunnyside and first grade's going to Sack Jia Park and doing kind of a similar salmon summit where they're have different stations that are set up. Um, man, I should have wrote down the name of it, but whoever's in charge of that park um is
011the one who has organized this for us and it's she's been fantastic. She got us set up on a grant, so all of our transportation, everything's paid for. >> Oh, that's wonderful. >> And then everything else is paid for out of ASB. >> Thank you. >> Yep. >> Jesse doesn't have her computer in front of her, but right now KRVS um in English, the ERA, 72.4% 4% are off target for the end of the year. And then for Enil, our students that are in the dual program, 65.2%. The growth for in the English reading is up like they're at 086 years of the year. So almost a full year and they're 084 in in uh dual in Spanish. >> Great. Any other questions for Jesse? >> Uh before I forget, are is the weeded playground
012still in discussion? And we talked about trying to do something with the grass there over time. Yes. >> Make sure that doesn't fall. >> It's not falling through the crack. I was actually out there on Sunday with the youth baseball program and we did some marking and oh, what do you want to say? We walked and we figured out where could the out of bound or home run line be for JV and and we did that and how far it could come in. So, yes, it's not falling through the cracks. Yeah, we got a response from the city of um city of Proer. Is that who who Andy met with somebody over spring break and when there was a response from him on it >> um I from the looks of it, it's going to
013be work that has to be done. >> So, a lot of kinds of things. Yeah. >> Great. Any other questions? >> Thanks, Jesse. >> Yes, Jesse. Thank you. Okay, next up we have Haimey with the transportation department. Hello. Oh. Uh, do you have your mic on green? >> Green. >> And pull her up close so we can hear you there. Thanks. We've just been running uh paper thin staff. Spring sports, we got soccer, baseball, track, all going full blast. So, we've just been short-handed, but we've been making it work. We were going to have a uh driver training class this month, but we couldn't get everybody that wanted to take the class and the trainer couldn't get their schedules lined up. So, we put it out for after school is out, then we can do
014it and get everybody trained. Hopefully, it looks like we got six or seven people that are enrolled that they're going to get their CDLs and hopefully that takes the load off of everybody. Um, electric bus has been working good. Hasn't been to the shop here lately. Um, our fleet's been staying on top of things. Had some minor stuff. Um, nothing. We weren't able to take care of. Uh, special needs bus. One of them had a breakdown on the lift, but that was the only major thing. We got that taken care of. The hard part on that was getting parts, but we were able to get it all everything back up. fleets going 100% now. They're just light bulbs, little stuff like that. That's been just daily stuff. >> Can you explain about the June training
015>> when you're your new driver when you and I talked about what your plan is for after the school's out? Explain that to them a little more. What what has to happen? >> Sure. The uh people that want to take the driver CDL class, that's basically making them an employee of the district. So they have to get fingerprinted uh onboarded get everything on fill out their application online and then they'll be basically be an employee of the district and they will be taking the class from our trainer and uh getting their CDL. It's like a two-month process, month and a half, two months depending on how everybody absorbs it. And then the trainer is going to work with everybody to make sure everybody is up to speed and whoever needs a little more work that
016he can work with them on that. And then after they take their CDL, they'll be have the passenger endorsement and their CDL. >> Our goal is to have more than enough on the first day of school. >> That's that was my question. Ideally, they'd be ready to ready to go for the school year. Yes, that's that was our plan. >> Okay. >> Jame, is it any shorter for someone that already has a CDL or No, >> it is, but they still have to take the passenger endorsement portion and that's what takes all the time because of all the wax and RCWs, that type of stuff that they go over, but it does still take almost as long. >> How's the new mapping program going? >> Uh, we just finished our training on that. We're starting
017to We're still building routes and it is working. We're still putting it together, Lupe and I. And but we are starting to use it more and more. So, >> stealing all my questions tonight, Brian. >> It's great. We're on the same wavelength here. Um, any other questions? >> Yeah. >> I just have a comment. I just want to say thank you coming at that from a student athletes perspective. you've made sure that all of us get where we need to be for every sport and we've had a lot of away matches. So, I just want to thank you for putting in the time to make sure we all get where we need to be efficiently. >> Yeah, of course. That's our goal to make sure everybody um working with Jackson also. We've had to shift
018stuff around and um reschedule a couple things, but it all worked out and we got everybody transported. Okay. Yeah. Thank you, Hime. Thanks, Himemy. All right, moving on to discussion items. First up, we have Drew with the business and operations report. Nice to see you, Drew. >> Uh, pull a little closer. Make sure you're green. >> There we go. Perfect. So, I've got a few things on my list for tonight for you guys. Um, first off, you have your updated enrollment in the packet. Um overall you could see a decrease of seven FTE in the district this month compared to March. Um are there any questions on enrollment? Is that new spreadsheet still working okay for the board? Any other data they need? Okay. Uh next you have cash flow. And so we've updated the
019cash flow statement um into your board packet. And when we look at March, we can see that our accounts payable number was about 85,000 under what was budgeted or projected. Um, and then when we go to April, we can see it's quite a bit over. Um, and the reason for that is that we had our last USIP payment, our insurance payment. Um, and the last payment is the biggest payment, uh, outside of the first payment. So, um, from here on out, we don't have >> Let's explain to them why we did that. >> Okay. for the revenue purposes for taxes this month. >> Yep. And so tax dollars are coming in this month. So we have a bigger payment this month to help cover that. Um and it's been nice for USIP to work with
020the district because typically you can only pay your insurance over one or two months and then you have to pay interest if you're going to go further out and the insurance company worked with us on not paying interest this time. So we're going to look to do the same for 2627. um other items. So without the insurance payment this month, the bills would have been 704,000. So we would have been about 70,000 under the projected amount. But with that payment, we are over. Um as we talked about last time, we have the missing SB payment from June of 25 and we are working on paying that off by the end of August. And so starting in May, we will make payments on that balance. Uh May and June will be smaller amounts due to a
021portionment from the state being a lower amount coming in. Um and so we'll work with Heather on getting that paid. Um so let's just talk about that. When you see that coming through your vouchers, right? So you'll see the typical payroll vouchers, right? And then you're going to see an actual accounts payable warrant to SEB or healthcare authority. >> Yep. >> For that amount. And what I've asked Heather to do in your documents is it'll show the total amount we have to pay and what we're paying in May, what's scheduled to be played in June, July, and so on. Um, and you won't see that payment until next month because that will be the time that is, but you'll all be able to follow that amount being paid off. >> Perfect. Yep. And then in
022April again on the 4121 line of revenue, you guys can see that there's a note on there and that is due to um safety net. So as we talked about the last meeting, the district applied for safety net last year but did not meet the requirements for it. So they received money that they should not have and so that you have to pay that back this month. Um, so essentially with that process in February, you apply for safety net. You say, "These are our projected costs for the year. If you're having costs more than what you bring in, you can apply um to have those excess costs paid for." And then in June or July, OSPI will send another update to the district saying, "Yes, um, we look, we agree that you're on track. Are
023these expenses still accurate?" And so the district has to go back and then verify that they're still on track to meet, you know, the original amount that they projected. Um, and if they are, great. If not, then you need to adjust it and say, "No, we we actually have less expenses than we thought, and that may or may not qualify you moving forward." Doesn't sound like the district did that. And so when the F196 was turned in, um, OSPI looked at and said, "Well, you guys actually didn't spend all the money that you were originally given, and so that money that you got for safety net needs to be recovered, and that amount is $243,000." Um, which is unfortunate, but that and they take it all. >> Talk about what that does for this year
024then. >> Yep. So for this year, it reduces your revenue amount. Um, and one way I guess you could look at it that it may qualify you for safety net this year because you actually have less money coming in. Um, so we'll work with uh Dr. Allen on that and kind of that process. So any questions on that piece? Okay. And then we've talked about the budget extension piece. I am looking at that still kind of getting that number figured out. But if you just look at the cash flow right now, we're projecting expenditures about 46,200,000. And in the budget, budgeted expenditures were only 44,600,000. So that's about a $1.6 million difference. So the extension will be at least that amount. Um I'm trying to work with Heather on kind of a projecting our AP
025for the remainder of the year. Um and kind of keeping in mind summer school and anything else that's coming up. um as we as we work on that expenditure amount. >> So let's talk about the capacity and why that extension has to be done you even though we have to have the spending capacity as well as the revenue capacity. >> Yep. Yeah. So you need to and when we do this budget extension so obviously when you look at the cash flow you can see that we're projecting to finish in the red. So, at that point, it would put the district on binding conditions with the state if we don't find a way to get the 665 back to black. Um, so when we do the budget extension, it would trigger that. So, you have to
026have the capacity to spend from the board before you can actually spend it. So, we will probably come to you in June or July based on monthly average expenditures and everything. In August, we will be spending over the 44 million at this point. budget extension has to be done before we can spend that. >> Before you can spend it. Yep. And so our goal, as you can see, if you if you have Excel actually open, if you change the payable number um the accounts payable number where the 775 is for the rest of the year, if you change that to 700, change it to 650, you can see what that does to the bottom right corner, for a lack of a better words, where the where the fund balance is left. And that's also where
027we have to um our goal is we have to be $1 in the black and and right now we don't know if we're going to have even see $1 black and and so to do that we've been trying to you know we've had grant meetings and trying to maximize every grant dollar that we have coming in. Um we've been looking at recoding people just to make sure that we can do that too. Um staffing costs you can't really get around them at this point. Contracts are locked in. So, we have to kind of be creative in making sure we're maximizing all of our program funding, all of our federal funding. Um, and then looking at trying to cut accounts payable costs when we can. So, >> we even went as far as we called migrant
028and we called some of our federal programs and we like, okay, can we pay? >> We saw some activity codes open and just kind of explored all options, right? So think already kind of knew the answer was no, >> but like we thought, well, it doesn't hurt to ask because >> no, make them say no. So we're yeah, we're we're looking at every avenue to try to get this as close to the block, if not in the block as possible. So >> um which certainly helps as we go into the 2627 budget as well. >> There any questions on cash flow before I move on? I Drew, I think you lost me for a second. >> Okay. >> When you were >> talking about the need for the budget extension and how it relates to
029this ending fund balance, >> those two things are separate, right? I mean, even we have a budget extension, but it's not going to impact our ending fund balance unless it does stop spending as much or >> but it does impact your pling and fund balance. >> Explain that to me then. So, when I ask for a budget extension, I may ask for more than we truly need just to make sure because if we end up having something happen, um you know, um HVAC unit goes out, we have to replace that. There's 15,000 that we don't we didn't account for. I want to make sure there's some capacity in that. But I'm also going to bring to you what the impact to fund balance is because if we only spend a portion of that um extension,
030then it may not be as big impact to fund balance. But if we end up spending more of that extension, it may put us in a worse spot. So, and then I want you to know what is grant covered because there might be some of it may be grant covered. For example, migrant program for summer and migrant program got a few a little more money um in their allocation this year. Um lately, we just got a revision to do that. So we might have some more funding that we can shift to that um where we might not actually get we get more revenue but we may not have to create new expenses on that and so it may be in our favor too. So I kind of want to outline all that with you. Can
031I try and explain because he had to really spend some time with me and and I had to ask some other people too. So we're looking at all expenditures regardless of what program it's coming out of. But if we, for example, let's pretend summer school costs $100. If if we have program funding for all $100, we're doing an budget extension for $100 or $150, but it's not going to impact our fund balance because it's money coming in and money going out. where if we only had $90 for summer, it cost us $90, we or excuse me, $110 and the grant was only hundred. We don't have enough money and it's going to negatively impact the fund balance. >> Yes. So, I'm trying to I want to outline some of those things what we're thinking of
032what upcoming costs are and kind of their impact to fund balance overall. So like our projections at 665, but can we find a way to maximize some of these grand dollars and whatnot to to knock that balance, you know, closer to zero. >> Okay, I think I understand. At the end of the day, we have five months to shave $665,000. >> That's it in a nutshell. >> Yes. >> Um let's see. Okay. Anything else on cash flow before I move on? >> Could you uh just kind of I guess talk our our budgeted enrollment numbers 2400 are I mean we're 30 students under that. Can you just talk about what the financial impact the district is? 30 under. >> It's about 10 to 11,000 per student. So you're looking at about $300,000 impact. >> Thank
033you Drew. >> Yep. Okay. Uh, next on my list, I have the F196 correction. So, as you know, we had to reopen the 2425 financials due to some corrections being needed. Um, these corrections resulted in a decrease of the fund balance of 200,000. Um, to explain, and bear with me, I'll walk through this and then if there's questions on this, um, please ask. So, there's a couple things that happened. So when they closed the 2324 school year, the financials on that, there were some grant acral revenue that was received in September or October or even November of 2425. So it crosses fiscal years. So the money's received in September of 20 24, but the money truly would belong to a grant from the 23 24 school year. So they have to move the money back.
034So the revenue got moved back but it never was taken out of 2425 school year. So essentially it was double counted. So that is one piece of the puzzle. And then the other piece of the puzzle is there was um the Aussie grant which everyone at the district thought it was a state grant but it is a federal grant and it used to be a state grant but now it's in a federal program and so it came in on the same line as your title one part A money and they were accounting for it in a state program as well as title one part A. And so essentially you were double counting some of that revenue as well. So we had to correct that. And so title two and title four was another area that
035was mixed up. It comes in on the same line on your aortionment each month from the state, but there's an excess report that shows what grant you actually claimed it on and it wasn't split out correctly. that impacted the schedule that we have to send to the auditors to review the federal awards and so we had to >> that's where we caught it >> and that's where I caught it. So when I when I was looking at that report we had to update that then and so we had to go back month by month of what was received and ensure that it was actually split out between title two and title four. Um I think a lot of it's because you had so many hands in the pot the last year. I mean, you had
036a bunch of turnover and I don't know that they had the proper training to be doing the grants and whatnot and to inputting this. So, I don't know that they received the proper training. So, when they were doing these entries, they're doing it to the best of their ability. There's no ill will or anything there, but they just didn't know that title 2, Title 4 came in on the same line. AIE and title one part A came in on the same line. And so we've now put some safeguards in place. Um we've I've showed the extra report that's there as their backup now so that there's that to guide them as well. So we're we're trying to do the right thing and get things back in place and have procedures in place so that this
037doesn't happen again. are um so the these two issues that you're talking about is this also um I mean I obviously we yeah district had it wrong but is this also steps that ESD and then on to even OSPI should have caught during budget submission as well and didn't >> uh in the 196 submission I think from the ESD perspective I'm not so sure the orbi would catch it >> okay Um, but we we should have caught some of this. Yes, I would say that we, you know, we were trying to close the books in a month when you normally close in three. Um, none of the process had been started even though you're two months into when you should have been started. And so, I just think there was an oversight. Yes. >> I
038think the piece I also want to put on the on the record, you know how I do this for all of you once in a while, Drew. Let's talk about what the general community would see if they pulled up the F-196. Yep. >> Versus what the F196 will really be for this year. >> Yep. >> So again, explain that process to anyone who's listening or who comes back and listens later. >> Yeah. So when you submit the original year-end document, OSBI will file it on their website. When there's a correction made, they send the district a word document and they update the word document and one thing can update 10 pages based on what you update. And when you update that, you send it back to OSPI, but their process is not to update the
039OSPI website because based on their systems now, they can't update it. So, they just file it on their files, but you actually won't see in the community a change. So if there we can either post the updated on the website or >> which is what we're going to do. We're going to show the original F196 and the updated F196 for transparency to our community or anybody who's looking. But I just want it on the record that if somebody goes to look at OSPI and then they look at our website, there are going to be two Well, there's one document on OSPI and there's going to be two on our website. >> Yep. And if there's questions on that, I'm I'm happy to answer any of them. So, anything else on that before I move on?
040>> Um, I think there's something else I want to add for them and for anyone who's listening. So, the number that we said our beginning fund balance was now wrong. So when we've been looking at cash flow all year, we were looking to end at about the $200,000 or $300,000 problematic area and that's where it's turned into six. >> Yeah. That and then >> I just want everybody to understand we've been saving saving saving and we were getting close to thinking we were close to the $1 black area and these things happen and now we're back to the horrible red. >> This the sped the decrease in enrollment, it's all adding up. >> Yeah. So you have the seb, the sped, and the errors. There goes all my savings to get us to $1 to
041the black. >> Mhm. >> And I let me restate that. Everybody's listening. Not Kim savings. All the hard work that the district's been doing. And well, I just mean that really clearly. All the giving that the buildings has done, the changes, right? the coaches, the teachers, all that work we did to get us to that $1 in the black is pretty much gone. And >> so that puts more work on us as we build the 2627 budget as well. And so >> certainly there must be some errors that go the other way, right? >> I hope so. >> Someday maybe. >> I, you know, Kim and I have talked a lot and I just feels like >> it does. >> We're one step forward, two steps back all the time. it feels like we finally
042make some progress and then there's something that comes up. So, um I'm hoping next time it's something in the right direction. >> Um let's also cover cash flow before we move on to the next topic. Um the LEA aortionment numbers >> Oh, is that on your list? Sorry, >> I can jump to that. >> No, no, no. Keep it where it was. >> It's okay. >> Keep it where it was. So, um, also to keep in mind the cash flow, we're going to update it. So, the local effort assistance funding tied to the levy. So, there's a short pay situation due to legislative action um that OSPI didn't see coming. The legislators didn't intend. And so, in May, April is going to be a full payment month. May is going to be a partial payment.
043June will be no payment and then July will be a makeup payment. So, we'll get the remainder. And so, they haven't released like what percentage is going to be coming each month. That should be out hopefully by the end of the month and then I will update the cash flow accordingly to that. >> Drew, does this mean the state doesn't have enough money so that I can't pay? >> Yes. >> Explain our fiscal year versus their fiscal year. >> Yeah. So, their fiscal year is July to June. We run September through August and so they are short appropriation or they need a budget extension I guess essentially. So yep. Okay. The next item I have is an audit update. So as you know the audit started at the beginning of the month. Um for the
044federal program side they've chosen nutrition and migrant and we have we're getting right through it. Um things are going well. We had a Kim and I met with the auditor on Tuesday again and he thinks everything's on track to finish the audit by the first or second week of May. So, um they're going to progress into the financial audit after they're done with nutrition. Um migrants pretty much wrapped up at this point. So, um I can't thank Diana, Kevin, um and the rest of the district office team for helping kind of gather requests and um grabbing stuff as as we can. So, um things have been going going very smoothly and um I know the auditor appreciates that. So, um lastly on my list, I have um budget workshops coming up in May and June.
045I'm excited to sit with you all and kind of go through that. Um just a reminder that May is going to be enrollment and revenue projections and then in June we're going to do talk expendites. So, any questions? Sorry, what' you say? June was going >> uh June is going to be expenses expenditures. >> And is that really to talk about budget extension or next year or both? >> It could be both. Yeah, it could be both. I really 2627 though is my focus. I believe the budget extension discussion has to be um in our normal board meetings because it'll be an action item. Okay. Okay. Is that all you had to on that one? >> Yeah, that's it. >> Any more questions before we move on to >> his next discussion? >> Okay. Go
046ahead and um move on to review policy 61. Okay, third. So, this policy actually came up as part of the audit and I think it was they said it was an exit item last year. So, this is a policy that's been put in place around leases and subscriptionbased technology and this happened due to a new accounting rule a couple years ago. A lot of districts have put this in place. there was very little guidance when it went into effect and so a lot of districts just used 1% of prior year expenditures and so that's what they put in the policy >> and so that's why you see at the bottom our last revision was >> 2023 >> so we went to the 1% so keep going >> and so then the the auditors that year
047went through it and said well we don't need a floating number we need an actual dollar amount so then a lot of districts said well I'm just going to look at 1% of my expenditures and they're going to put 400,000, 500,000, whatever it is. And so now the auditor is saying, "Well, that's not really right. That's too large." And so they want something more material or something that that would actually impact the financial statements. And so I've done some work and I can send this to you all. Um, I did some work looking at some other districts who have similar budget size or larger budget size that have updated their policy already and kind to kind of see what it looks like. So, um, East Valley School District in Yaka has a $59 million budget.
048They have 75,000 as their policy number. Currently, a processor has 400,000. Um, CALA school district $68 million budget, 75,000. Walduk School District is at $51 million budget and they have 50,000. Uh Deer Park School District has a $47 million budget and they're at 10,000. So a little bit all over the board. Um Proser's budget this year was 44. Really, it's probably closer to 46. Um so I would I would recommend the 50,000 is what they go with um based on these other districts and the size that they've gone with. So there's no real language change. It's just the amount. >> It's just the amount. Yeah. And so that's the auditor just asked about it the other day. Hey, we this was an exit item. Has this been updated? Kevin and I looked No, it hasn't
049been updated. So he just asked that we please work on getting that updated. So do you have any guidance for us? Does the 50,000 seem reasonable so that we can put it on as a first reading at the next meeting? >> Yeah. I mean, for me, that that sounds reasonable. I think it's definitely comparable to what other districts are doing. >> Okay. And I can send that out to you guys as well, so you guys can see it. >> Okay. >> Yeah. So, I think we can Alisa, did you have any feedback on that one or >> No, I think that makes sense. >> Okay. I think we can move it to Okay. Next item. Next meeting. Okay. And then Drew again, food service. I got something Alisa Drew. And if I can't tell if
050Frank or Jason are on the document that Drew is handing out, we will email to you. >> Thank you. Perfect. Okay. So, as we look at nutrition, so as you know, we've been looking at every little place that we can look to save money and um working with a few other districts. I know that nutrition has been a topic of discussion. um as food costs keep going up, as we all can see in our own pocket, um it's been it's been tough on districts. And so I wanted to kind of look at what the district has been spending on just food alone the last four years and kind of compare it to some other districts of various sizes and kind of look at the comparison from 2425 to 2122. Um, and so I have on
051here North Franklin School District, Clarkston, Ellensburg, Lynon, and Graan View. Um, and you can kind of look at this and see that out of these districts, Proser seen the biggest increase in food expenses over the four years at $328,000 compared to 2122 school year. Graan View is the only one that's decreased costs. Um, and I think they're one of few in the state that have done that. Um, so I thought it was interesting to kind of look at just the food side of it. And then the next section is broken out by food service revenue and food service costs just as a whole in the program. And I found that the the program has lost $413,000 over the last four years. So we've consistently been spending more in food service department than they've been bringing
052in. Um, and then taking a look at the current year data. It's not on here, but I can get that to you as well. Um, I kind of was doing a dive on that today to kind of see, are we on track? It's looking better. Costs are a little lower. Um, less food has been bought, but we're still looking like we're going to have a loss in the program between 25 and 30,000. Now, that could shift based on how much food gets bought, you know, for the remainder of the year and whatnot, but um I know that they've had some grants and whatnot, but typically you would see the revenue kind of keep up. And so then at the bottom, I've got from 2122 to 2425. And I broke it out by category of where
053the spending has happened. Um and so you can see that salaries have gone up um just under 200,000 in two years. Uh benefits have gone up about 108,000. Supplies and materials have gone up 340,000. Purchase services have decreased. Travel's decreased. Um and capital outlay has decreased. So overall to me it looks like supplies and materials is part of the issue and then it could be potentially staffing as well. And I know staffing, you know, we've costs have gone up for everybody, but um I was it was pretty eye opening to see that the district has spent so much on supplies and materials in comparison to four years ago. >> Supplies and materials does not include food. >> It does. Yep. So, in the uh food costs in the top table, I think that's the one
054we'd like. And that also includes the napkins and >> yeah, >> the other things. I just I want to make sure everybody's listening that we're not talking lettuce. >> We're talking all things, napkins, plates, which we don't mind. You know what I'm saying? >> Oil. So, I guess the reason we wanted to bring it up is it just was an area that we might want to look at as we start discussing budget. Um, I know for some districts they've seen the increase because they've started to scratch cook a lot more and it's increased like prep time and more time they've needed more staff to be able to handle the capacity of it. Um, and some of it's just simply buying expensive food, buying more expensive items because you're trying to, you know, do something a
055little nicer for the kids. Um, and so I know in another district I've been doing some work in, we had to go back to more just heat and serve this year because they just didn't have the budget capacity and they've been able to decrease their expenses with the hope that we can kind of get back to scratch cooking more, you know, in a couple years when we build back that fund balance. So if we ask Grand View how they reduce their costs, it really looks like it was just recently from 2324 to the 2425. happy to reach out to Gran View um and talk to Dr. Darling, their superintendent, or Brad Shreve, their business person. Um >> the the only thing about Gran View is I think you should instead talk to Lyndon. Lyndon's >>
056their kids are starving them. >> Maybe that's it. But Lyndon Lynon has just a few less students in Gravio and spent half as much money. >> Yeah. And I don't know. Gran View like feels like it's disproportionately high to me. >> Graan View has because I remember when we had that legislative meeting in Gran View with the board and their school c their school catered and they said that they have a scratch kitchen and they have significantly more students than we do. So I think we should talk to Lynen and Gran View and see what's going on. >> Ellensburg is a few hundred students less but significantly lower. like Lynen like proportionally looks like it's kind of doing the best but >> yeah certainly. Yeah, I thought that was interesting. I was trying to find
057um districts, you know, of similar size. North Franklin has a similar budget size um and so that's why I kind of pulled them into the mix to somebody who's a little less FTE, but just to kind of see because for them it even looks a little high um compared to like Lynden and and Ellensburg even. So, >> thanks for looking into that, Drew. That's really interesting data to work with. >> Yeah, not a problem. I And we're just Yeah, like I said, we're exploring every avenue at this point. So, >> I just want everybody, this is an example of the work that we're doing to get into finding a every t or every savings opportunity we can find. Yep. >> Are there any questions on that? I think what what I've heard today from for
058my next steps is we will do some actual phone calls to them and ask some questions and maybe even have Darlene, our food service director, be in the room when we ask the questions so she could ask the questions to their food service person. Does that make sense? To to really know, are they ripping open a package or is there something else they're doing within their scratch? Right. Does that make sense? staffing. >> Yeah. Do they have different equipment in there to cut down on, you know, prep time, too, or or whatever? >> The staffing ratio is would be really good to know because it's we don't have it's hard for us to compare it like are we overstaffed, are we understaffed? >> And there's really no OSPI spreadsheet guidance or anything on that, too.
059So, >> thanks, Drew. >> Yeah. Any more questions about food service? >> Okay. I'm assuming the last one's you. There's no name, but um we would just like um I I realize Elise is on, but um I'd like you to just um we've prepared I I wish we would have put up May 21st is actually a Thursday. Okay. And the other one would be our third weddednesday of the month. The June one is a Wednesday. So Kim, are you looking for We don't need any action or anything. It's just we want to make sure that the five of you mainly >> Okay. >> are we're telling you far enough ahead and right that we and then if somebody has a wants to be actively involved but just couldn't be there, it's flexible at this point.
060We don't we can make >> I'm flexible. I think um the 28th of May is the only day I couldn't do because I'm going to have to be out at Prescott Sport meeting. So, >> okay. And those will be public meetings, correct? >> Yeah. There's no action. They're just informational discussions kind of like what we're doing right now. >> Okay. >> And we're going to start those at five instead of six. >> Yes. And and that's flexible also. We were just thinking if it had a couple hours. I mean, if it went longer, we didn't want to go till 8 or you know what I mean? >> But if we need to do 5:30, if we need to do six o'clock, it's totally flexible. Yeah. >> Um Kim, if I mean I'm I'm fine with
061these times, but if we have conflict, we just just let us send you an email. Okay. Just let us know. Great. >> Great. Thank you so much for your time, Drew. >> Yeah, thank you. >> All right. Uh, moving on to student rep reports. So, Olivia, we'll start with you. >> NHD students are heading to state this weekend on on Saturday, so sending them a lot of luck. Um, we have our NHS induction cere ceremony soon. So, new members, sophomores and juniors are going to be there. Um, the Love for Elders Club went to Amber Hills the other day in a partnership with Foster Community Volunteers and we talked to the elders there and they want us to come to bingo. So, if anyone's free Friday at 3 p.m., Amber Hills would love you to
062play bingo with them. Um, we're looking forward to prom on May 2nd. And then thrive has a list of April activities out. And the Proer Mid Columbia Library is having a celebration of children and book books event on May 1st from 4:30 to 6:30 and they are offering community service hours for high schoolers. >> Thank you. I saw some pictures from your field trip to the Amber Hills. Look like a good time for them. >> Okay, just adding on to the NHS induction ceremony. It's on May 6th and we'll also be um nom or announcing new officers for next year. Um, also just as the year is closing, we're electing new officers for ASB, FFA, and DECA. All kind of happening this week or next week. Tennis, the whole a few of the members from
063the tennis team are going to the Inland Empire this weekend. Um, it's a tournament in Spokane. And then just one last thing, the Quincy soccer, well, Quincy and uh Grand View soccer boys have just been showing their support for Coach Silva, and I just want to say thank you for uh growing his community. So, yeah. Um I also wanted to bring up NHS. So, we had a spring cleanup a few weeks ago, so that was a great turnout. There was about 20 of us, and we all split up into groups and went around town. It was a great time and we had a lot of fun. And I also just wanted to give a big shout out to two of our athletes. They're signing tonight um to colleges. So very exciting for them. And then
064FFA is hosting a plant sale on the 30th. So if you guys want to support or if you need any new plants can come on over and I'm sure they'd be happy to help you. >> Okay. I have a question for you. Um, and only because I was picturing this when you were talking about 20 of you around town doing spring cleanup. >> So, I hear there's this assassin thing that happens with the senior class. >> And I thought maybe you could just share a little bit about that in case anyone sees suspicious activity in our community. Yeah. So, you've probably seen some kids running around. Um, I think there's been some posts about it. I'm out already. So, the point is is that you're supposed to assassinate each other. You have water guns or
065you can do water balloons and you have a target and so you're supposed to get them out and the last person standing wins a bunch of money that we all put into a pot and so it's really fun. It's really competitive. We're having a like we're having a blast and it's just a great way to end the year off in a fun way. >> Yeah, sounds fun. Do you know how many people are still alive? >> I don't probably about 25 of us. So, it's getting closer. Getting closer, >> right? Yeah. Best of luck to the winner. And they are not the only school doing it because you travel around any sport sporting events and you see the other seniors wearing goggles. I guess that's to protect yourself. >> Yes. Yeah. You have to have
066like goggles or like a floaty or something and that's your protection. Yeah. Very fun. >> So if you don't have your floaty or your goggles and you're not Yeah. You're not safe. >> Yeah. And we have purge days and so that's the time where nobody's safe and so that's when all the chaos happens for sure. All right. Yeah, >> I'm glad I'm old. >> Sounds like a great time, I think. Um, all right. Now, moving on to our action items. So, we have uh McKenzie with an out ofstate travel request for HOSA. Hello everybody. Uh, so this has been another amazing year for HOSA future health professionals. This was our fourth year competing at state since I was hired on a few years ago. And this is our fourth year making it to internationals. So,
067um I have a group of three students who qualify. They actually are state champions in the public health um competitive event. And they will be or we're requesting a chance to be able to travel to Indianapolis and compete. And we would not be missing any school time. It would be from Tuesday uh June 16th until the Friday June 19th. So, right after school gets out essentially. Uh, HOSA has plenty of funds. We fundraised really, really well this year as well as had a couple of sponsors and so we have over $13,000 in our account right now. So, all of the expenses would be covered by us. There any questions? I have a comment. Okay. I want to publicly thank you for the work that you and your students did at your event in Grand View.
068Could you please tell the community about what you did? Yes. Okay. So, um I got contact I was contacted by the assistant chief of Grand View Police Department and they were looking for some students who would be willing to volunteer as victims um in a active shooter scenario. And so, Grand View Police Department is really good at training with SWAT and um practicing really big casualty events so that they know how to respond. And they had the entire community um involved in it in some capacity. some Grand View teachers, some Grand View students, other Proser students as well as Sunnyside Fire um went to this and my students, specifically the HOSA students, uh got wounds. We showed up really early. I I was wounded, too. I had some intestines and all kind of fun. Um,
069so it we were able to experience what that would look like from from the actual takedown with the police officer all the way through when EMS would show up, how they would take over, and the students were acting as the injured victims. And so, um, it we we had fun knowing that it was a training drill, but also learned a lot of information about just how the whole thing works. >> Yeah. Yeah. And the reason I wanted to bring it up is um Officer Martin is a personal friend and so forth and he called and said, "Hey, I really need some help. Can I ask her?" And I'm like, "Yeah." And so we And then he called after it was over and he said, "It wouldn't have been the same without you and your kids."
070>> Well, thank you. Yeah, >> that's great. Now you can vote. Um, so I would just entertain the um or I request that uh we're allowed to travel to Indianapolis, Indiana in June. >> Yeah. I'll move to approve your out of state travel request to Indianapolis. >> I will second and great job to you and the students again. >> Awesome. Thank you guys. Y um students. Okay. All those in favor signify by saying I. >> I. Motion carries. Best of luck. Okay. Okay, next we have uh Travis Davis with the realtor contract. Come on up, Travis, and I'll kind of make sure everybody recognizes you and make sure that they >> So, um it's just about a year, believe it or not. Um we entered into a contract with Travis and his group, and it's
071time to renew that. Why don't you tell them what we're here today to talk about? Yeah. So, initially our first uh contract was for one year um on the surplus properties that we uh put up for sale last year and that contract has an annual renewal clause in it. And so, just want to get ahead of the game and come before the board to renew that for one more year. Um we still have two properties listed that we have to get um off the market and sold. >> How's it going? We've got one stumbling block and I think I've got a solution to solve the problem. Um, so because there the two properties remaining are both zoned uh public facilities, the city has changed over its planner to uh a a temp planner from Spokane
072and they're revising their comp plan and doing all those fun things. But the interested parties and we've had enough interested parties on the Park Avenue properties and also on the Grant Street building, but nobody can answer what the underlying zoning will become. So, will we get people interested and then they get to that point and they're like, "Well, we can't tell you. We don't know yet." And I think there's going to be some clarity in that. Um, I have a small suggestion and this is just a suggestion only. It might be advantageous for us with those two properties to actually as the district go through the resone process, meet with the city's development review team and lift the public facility zoning and have them then put the underlying zoning in place. and that will take
073that variable off the table on those two remaining properties. >> Can you tell us what that process looks like? >> We'd have to make application for reszone uh with the city u meet with their development review team which meets I don't know if it sure it's every Wednesday but it's at least every other Wednesday and they would give us kind of a ruling and then walk us through the steps and the timeline and what it would take to make that happen. >> Well, you sat here long enough and you heard us talk about money. >> Tell us about the cost of doing so. >> I can find that out off top of my head. I would I would guess it to be less than about $1,000 per piece uh to walk through that process. And
074I'm happy to champion that process um as the representative for the district when it comes to the real estate issues. >> Is that a capital expenditure? >> I knew somebody's asking and they left. So, we'll have to ask both Travis or Drew and say is it I don't think the cost of that is I just don't really think we ask like all the time. So, we'll ask but I just don't think so. It's a cost of doing business. >> I feel like land and structures is like in that capital budget though, isn't it? >> Yeah, but this is a Yeah, I don't know. >> Yeah, good question for Drew. >> I think it's definitely worth Yeah. takes the variable away um that we it's been the one roadblock. Okay. >> So, yeah. >> Otherwise, what
075it's a it's a waiting game until they decide how it's going to be zoned. >> Yeah. They won't give a clear answer until you actually submit and go through the process. It's interesting how the I don't want to say the political side of it is, but it's a process. And so, yeah. >> Okay. So, we just need a motion to >> So, I I would I would move to approve the realtor contract extension with Travis Davis. >> A second. >> It's been moved and seconded to approve the realtor contract. All those students. >> Okay. All those in favor say I. >> I. >> Motion carries. >> Thank you. >> And then Travis, you're next up for the Grant Avenue property. >> Grant Avenue. Um, when we listed it, um, we listed at at a at
076a number that was it's been on the market for a year and tested. My recommendation is to come down from that 325 number down to the 299 number to give it a little slight refresh. Uh, we'll we'll hope help with that property a little bit. >> I did check with Sean Mumford and we're within the realm of what we can sell it for. >> Is it is it worth waiting to see about the zoning or you don't? >> Uh, I think they're independent. um that property the longer it sits the more the different the different it looks different as the longer it sits. How's that? The land on Park Avenue has a lot of value and that I'm once it's clear on the zoning um that I'm pretty sure that property is going to get
077snatched up. Uh the the Grant Street one is tough though because I've done some research on what the underlying zoning around it would be and potentially it's all residential and I can't figure out how that building can be used residentially. if they would grant us residential medium or potentially a different a little higher zone, maybe a triplex there or a duplex, but I don't it it's far stretch on that property. So, if they keep it if they make it residential because everything around it zone residential, that's tends to be how they go with it. It would be a very interesting uh transaction. That makes any sense. I say that differently. residential with a with a clearly not residential building sitting on it. >> It has to do with the surrounding zoning and the way it's
078been done over the years and the planning and the adjustments and they reszone from time to time. Um there's no commercial around there. There's no light industrial and so it's pretty much that whole corridor is Grant Street. It's all resi and so usually they will stick with the surrounding to make it congruent. And if we were to to try to get a decision on the zoning, what would we be requesting? >> Um, I would probably look at either a highdensity resi because then you can start to look at what a person could do there with a triplex forplex kind of thing, which makes some sense. Um, you have to probably tear down the structure and do some other things or modify it or potentially a commercial zoning. We we've had a couple interested parties that
079run uh a brewery in town and uh another one for uh probably like a daycare facility. Uh that might fit in residential. There is an exception residential for a daycare facility which would work okay there. Um but I think it they're probably going to go residential based on the research that I have done. So >> any other questions? >> Okay. Okay. Well, I'll move to approve uh the Grant Avenue pricing. >> My I guess my initial thought would be um to maybe table this and just in case we've got Jason Frank. Um I honestly I'm kind of inclined not to go ahead and reduce it now and just kind of uh pursue this reszoning thing is my thought and then because we we can always come back and and drop the price. Yeah, we can
080attack at that point when we have some more that makes sense. Have a little more clarity on what that looks like. >> Yeah. >> So, I'll I'll after this I'll work with the city and get that process outline for the reszone, what that looks like and then I can present it to Kim on what the cost structure would be for that. >> Yeah. Okay. >> Well, I I would actually second Michelle's mission. I think we've hired Travis. He's doing a great job for us. It makes a lot of sense to go ahead with that price reduction now, and that's what he's recommending. I've sat through DRT on the other end many times. The process is going to work through. I think Travis is steering us the right direction. I think would second it and ask
081for the vote. >> Okay. Well, it's been moved and seconded to approve the Grant Avenue pricing adjustment. Students. Okay. Um, all those in favor signify by saying I. I. I. >> Opposed. I. Motion carries. Okay. Thank you, Travis, for your time and um definitely keep us in the loop on what you hear about the zoning. >> I will for sure appreciate. Thank you. >> I'll bring either as discussion items as need be or if we have action that we need to do, we'll Okay, great. Have a nice evening. Okay, next up we have the second reading of policy 3247, restraint, isolation, and other uses of reasonable forces with Dr. Allen, we don't have any changes for you. I mean, there's nothing. She's here in case there's questions, but there's we didn't bring it forward in
082any changes. >> Okay. >> Just like last time then. All right. Do I have a motion or any discussion? >> I would move to approve the second reading of policy 3247. >> Second. >> Okay. It's been moved and seconded to approve the second reading of policy 3247. students. All those in favor signify by saying I. >> I. Motion carries. >> Okay. And on to the second reading of policy 6220. We've had um a little bit of email discussion and so forth. And I think those are all updated and I think we have the right numbers in all the right spots. So um the changes from first reading to second reading have been done and they're in front of you tonight. Okay. Do we have any other questions, concerns, comments? Okay. I'll make a motion to
083approve a second reading of policy 6220 bid or bid or request for proposal requirements. >> Second. >> I'm sorry, Lisa. >> You're just fine. >> Okay. It's been moved and seconded to approve the second reading of policy 6220. Students. Okay. Um, all those in favor signify by saying I. >> I. Motion carries. All right, Kevin. Out of state travel request for migrant staff to Virginia Beach. >> Requesting out of state travel for the migrant department to go to Virginia Beach, Virginia. Um, this uh a little history with this. This actually was approved last June for them to go. Um, that was cancelled because of the funding. um not by us but by uh >> yeah because the federal funding came in so late they actually cancelled the conference. Um I've had the staff dig into
084other available uh places they can go for PD because it's really specific to the their migrant jobs. Um they looked at Montana uh going to Montana because they had done that in the past and that was more around counseling. Um and the cost was about the same as what they're going to this is more specific to uh their job. Um they also looked at counseling at New Orleans, but again I felt like well if we're going to go somewhere this one's really specific to their jobs that they do and pertain directly to that. So uh the other thing is we have this budgeted it it was already budgeted in for travel. So was the migrant conference the national migrant conference that um they that we usually attend every year and that was canceled. Um so
085they really haven't had any updates on their training and things like that. So I'm requesting again to send them to Virginia um Beach Virginia and it will all the funds will be coming out of the migrant and to talking with Drew. Yes. I reviewed it with Drew and he said I have carryover which ca which came and uh needs to be spent anyways. So >> because carryover can't be carried again >> and actually it was Drew's recommendation they attend some conferences to spend some of the money. >> Actually you had more carryover because you didn't go to these conferences. >> Thanks Kevin. Does anyone have any questions about the uh state travel request? Uh, I would make a motion to approve out of state travel request migrant staff to Virginia Beach, Virginia. >> I'll second.
086>> It's been moved and seconded to approve the out of state travel request for the migrant staff to Virginia Beach. Great. Um, all those in favor say I. >> I. >> Motion carries. And Kevin, you have the next item, approval request for the multilingual annual plan. >> Uh so going through the CPR process, we've learned quite a few uh things that are required um to have u and one of them is to have a multi multi- uh uh lingual plan each year. And so this one is for this year. And I basically took uh the plans well part of it is we did not know that you needed board approval for them. So there were plans that were in place for previous years. So I took last year's updated it for this year and we
087need board approval for this. This is the OSPI recommend document document to use for the plan. You're actually going to be seeing next year's plan though sooner uh because right now we're going through a program review and actually reviewing the data um around the multilingual program and we've already done that review but the next steps will be bringing parents in and uh creating the next year's plan. So, we did have this plan last year. It just hasn't been brought to the board to approve previously. >> It's one of those things uh I people that you need board approval and we found out through the comprehensive program review that you need board approval. >> That's what those are for, I guess. Um does anyone have any questions about this one? >> Yeah. Thank you. Um well,
088I'll make a motion to approve the approval request for the multilingual annual plan. >> I'll second. >> It's been moved and seconded to approve approval request for a multilingual annual plan. Students, all those in favor signify by saying I. >> I. I. And I just want to say that um there is a very comprehensive plan that is on our website and goes into great detail uh it actually more detail than what the OSPI form goes into explaining our old program our whole program. So I'll also uh which was approved by the board I think in 2022 and so that in this next year's process of approval I'll also be bringing that comprehensive plan for review um and approval. So >> thank you. Do you know where on the website if someone wanted to look it
089up? >> It's under the migrant department's um heading. >> Okay. Thanks Kevin. Okay. The next action item is vouchers. Any questions on vouchers? >> I would move to approve vouchers. >> I'll second. >> It's been moved and seconded to approve vouchers. Students, >> all those in favor say I. >> I. Motion carries. All right. Deanna 2026 27 AVID agreement. Unfortunately, due to um having to do some staffing reductions, we are having to um eliminate some of our AVID offerings, which is very unfortunate and breaks my heart, but I understand. Um we at this time will not have AVID at the middle school as we're transitioning kids out. We will keep those classes at the high school as the kids roll out through their senior year. Um so we only need the contract now for the
090high school. Um and then the staffing will be accommodated at the high school as well. It's the same as same kind of contract we've approved for many years. >> Do you know what the previous contract was for? >> Oh, I couldn't give you the exact number, but very close to that. It just probably maybe a little bit less, but if you would like, I can get that for you. I was mostly asking because you said we were getting rid of >> Well, we >> I was curious if it was reducing. >> Well, it is reducing because we don't have a middle school. This is the high school part. We would had a middle school >> uh which would have been about the same. Would have been about double. >> So, this one's just the high
091school. >> Yeah, they were just separate. So, sorry, I misunderstood your question. >> That's okay. Um, any questions? I would make a motion to approve the AVID contract. >> I'll second and it's been moved and seconded to approve the AVID contract. Students. Okay. All those in favor say I. >> I. Motion carries. And Deanna, the emergency certificate. >> I would have said this would have been the last one, but not after this week. So, you'll probably see another one of these. uh anybody who teaches um in a position for 20 days or more that is not fully certified. So they might be a substitute teacher, you could have an elementary endorsed teacher subbing in high school English. We are required to bring those to the board because it's not their area of certification. So uh
092Mr. Panetta subbing for our teachers out on leave and then we have a a couple others I'll have to bring. I might just wait until June 10th before I do the last round. So there maybe we will not have any others >> and make a motion to approve the emergency certificate. >> Second. >> It's been moved and seconded to approve the emergency certificate. Students, >> thank you. All those in favor say I. >> I. >> Motion carries. >> Okay. Now we have the consent items A through C. >> And make a motion to approve the consent items. >> Second. It's been moved and seconded to approve the consent items. Students, all those in favor say I. >> I. Motion carries. Okay. Reports. >> Kevin, you're up. >> So, this has been a very, uh, busy
093couple of weeks for the migrant department, uh, especially with the student activities. Um, last Friday we had our pack meeting. uh the ESD presented the migrant literacy network which is a free uh educational website for migrant parents and teachers. So parents were able to dig into that, learn about the activities and tutorials that are available for them. Uh we had a next generation leadership uh for migrant students at the ESD123 and that included middle school and high school students. We had a CO day visit for uh the middle school uh migrant students on Tuesday and then today they went to Walaw Wala for try a trade and from what I hear it was very successful um going in and seeing the different things that the Walaw Wala has to offer and that was for the
094high school students. >> Kevin, you said a try a what? >> Try a trade. Okay. >> Yeah. Sorry. >> I heard tree. How many trees are we trying? >> I I personally been working on uh CPR and audit and migrant summer school. Um like I've said before, partnering or partnering with uh the ESD to provide different leadership classes. Right now, we're looking at credit retrieval uh classes that we could be offering um students at the ESD. One of them is algebra. So, we're ga gathering that data on how many students need that. um and um addressing those concerns and then uh we're working on starting to work on orders for next year. >> Thanks, Kevin. Any questions for Kevin? >> Kevin. >> Great. Tiana, uh, I attended the pack Friday as it was a great
095opportunity for families um to see some of the things that are out there and available. They always do a nice job and make it very welcoming and provide dinner. It's it's always a great experience. If you ever have an opportunity to attend, you should. Um, we did just submit Monday our second round. The program review works. You submit your first round of documents. They take about a month. They give you back feedback and say we need a little bit more of this or they also come back with once they see our fiscal documents they'll want all of the document doc backup documents for certain they'll give us a list give us all of the information about these 10 items or these what these 10 you know staff members. So then we have to go and
096submit some more documents. So we just submitted our second round Monday. Um, and then we should hear within, actually I got an email almost immediately. Um, we we should hear back within two weeks and then there's kind of a final round if there's anything else they want from us. Um, so it's a prop. Um, the uh, Red Rover, we're actually using the Red Rover hiring site for our new business manager job that's out there, elementary counselor. We're kind of in limbo a little bit because we still have the old system where there's some jobs that are getting finished up. uh middle school life skills and some others. So pretty soon it will totally be that one will be gone and our new one will be our site. So that's been great and actually now we're
097connecting that site connects um we connected with uh Indeed and then we're going to be creating a district LinkedIn account. Um and actually three of our applicants uh right now for the business manager saw the job on Indeed. So, um, we we're trying to find that we progressive in our reach outreach for our hiring and then, um, I think that's all for me. Thank you. >> Thanks. >> All right, Kim, you're up. >> Good evening. Um, I you have the documents in front of you like I always give you. Um, in the area of budget, we did meet with the county yesterday. I think this relationship is getting stronger. Drew was able to go with me. Um, we are I I'm learning a lot about um tax revenue. And what I mean by that is
098um first of all like let's say there's a mortgage company let's say a US bank mortgage I don't know they collect your your um your taxes throughout the year right and or you know through each of your payments but they don't release it to the county until the day that it's due and there it's due to the county on a certain date and sometimes it's at 11:59 9 of the date that it's due because they earn the interest on that money for every minute, but they keep it longer. So, there's just been quite an interesting thing. And so, when at our meeting yesterday, I this is what they said. Well, we're just about ready to release it all, but we're waiting for our biggest mortgage company because they haven't released the money yet. And so,
099they have until, let's see, 11:59 on the night of the 30th to release the money to us. So, it's quite fascinating to me. It's a real game because it's, you know, billions and trillions of dollars. So, um, nothing really going on, uh, in the legal front, which I'm always happy to say, but I want everyone to know the public records request that we are getting, we are getting almost one a day from random companies, random people throughout the state, the country, the globe. And um, it's very very time consuming for our team. And so if you hear or read about legislature that's coming in um especially in the full bienium about um requiring companies or people or whatever that are doing a public records request to identify their business, their UBI number, who they are.
100Um that's not the case right now. If if ballets slippers 49 atgmail.com sends me an email and says they want something, we have to send it back to that email. we don't have to know even who out who ballet slippers 49 atgmail is. >> And so um we're really working with the legislative action to to make sure. So that's a big deal because it's very very labor intensive. Things are going on great for Rotary Track this weekend. 27 if Jackson was here to ask him 25 or maybe 27 schools coming. U we did a walkthrough of the stadium Monday morning at 7:30 and we have some places going on. So, that's a big thing that's going on. Um, I good old mother nature actually couldn't have timed it any better. The green the the nitrogen
101that we got in the rain and everything last night and now we can turn water off on the stadium and have things really looking well. The Proer Youth Baseball, we had a meeting on Sunday. We're excited about this partnership. I really have to reach out to and personally thank the grounds crew for the work they've done there and helping make sure the sprinklers are going and boy the community and the level and the dirt and all the stuff that's going on just a great deal. Um, if you see our new mower when I wrote this I couldn't remember his name. Who am you see because he does wear a mask. >> Yeah, because he wears it. But the man is a quick guy. He is in it. His weed eater's going. That mower's going. It's
102great. And I'm saying our our grasses are looking some of the best they've looked in a long time. Um leadership. Um, so many times I have heard through my career when the word union and superintendent are used in the same sentence or in the same story, they often come across as confrontational and that is not the case here in Proer. We have each of our jobs. We each determine and interpret the contract differently, but we have and I'm looking at Diana here. We have some really strong union partnerships and it really does help make our job easier. Um I went to the SAC meeting or the Southeast Washington um meeting and I went to Olympia last week. That was good. Um the consolidated program review. I do personally and publicly need to thank Kevin Deanna,
103their teams, Darlene, Abigail. I mean, it's a it's been an all hands on deck. Um, today, um, we, uh, honored our district administrative assistants, and I think everybody in the community needs to also know, we have administrative assistants in multiple unions. And it's always hard to figure out, are we honoring them on classified day because that's where they're the union they're in, or are we honoring them on administrative assistance day? And like today, we forgot someone's picture. So, I had to post it again. So, I just want everyone to know um our district wouldn't work the way it does without all of them. Regardless of what union you're in or what position you hold, our administrative assistants are super important to us. Um I got a burnt forehead on Saturday. I watched JV soccer, varsity
104soccer, and some boys baseball. I uh made a little comment that um I think uh Cooper and um the Proer baseball needs to have a conversation with Dan Wilson and the Mariners about how to lay a bunt down on the first baseline because it's all one of the best ones I've seen and Mariners can't seem to play small ball right now. So, I think we need to have a little discussion. Plus, my ticket was free. Um you'll be be see me in the office. I'm at ESD tomorrow and um I am committed to attending a softball and a tennis game before the season's over or tennis match, not a game. Sorry. Think you got a week left for that? Yeah. >> Any questions for Kim? >> Thanks. All right, moving on to board reports. I'm
105first. Um last week I attended the Thrive Coalition meeting. We heard from Christa Trim with some legislative updates. Um, no one's surprised the state has a huge budget shortfall about $2.3 billion. Uh, big cuts to TK and Running Start as we've been talking about. Um, so really nothing new um, there, but it was good to hear from their perspective some of the updates. Um, I think Thrive is still looking for volunteers for after prom. They have enough people for setup, but they are looking for anyone who can come and shop around during the event. I think I saw they had like free Chick-fil-A even. So, um, kids go to after prom there. It'll be a great event. Um, and then finally, I just wanted to congratulate our very own student board rep, Samantha, for earning
106a place in the top 10 of your graduating class. >> That's all for me. Um, Brian, >> um, as I mentioned before, uh, WIA had 35 amendments this year up for vote. Uh that's all been done and calculated. Uh 22 of those passed. Um they go into effect August 1st. I forwarded those results to all the board members. I know Kim got a copy as well. So any questions or anything I can help you with? Let me know. >> And Lisa? >> Sure. Um, I do think one of the concerning WIA amendments that will directly impact us is the 10% increase in fees to um the WIAA for our membership that we will need to budget for and a new um method or start time for counting our student population and how um that would
107impact where we are in our rankings um with the WIAA. So, those were things that will directly impact us. Um, I am excited about the 64th annual Rotary Invitational Track Meet. Also on Saturday is the science expo put on by our great um community science expo team. That park will be full with great activities for kids in our community and families um to learn about all types of hand-on science, lots of experiments, um lots of great things to see. Uh the Boys and Girls Club color run is next Friday, which is May 1st already. that's in conjunction with the Diodel Nino's Library event um as well. And I would just really remind everybody that when you're at these events and you see the banners, the businesses that are supporting our students, supporting our kids in
108our community, even after prom, that you are supporting Proser businesses that are supporting our kids in schools. >> Thank you, Lisa. Good reminder. >> I I will chime in real quick, Lisa. I agree with you on the uh the fee increase and I did not vote for that just so everybody knows. But yes, we will have to make sure that's in for next year. >> Thanks for clearing the record there, Brian. >> All right, our next meeting uh regularly scheduled board meeting will be May 13th at six o'clock here in the boardroom. And then we also have a study session May 21st here in the boardroom at 5. And that adjourns the meeting.