001can have a voice here. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> We'll bring to order the school committee meeting for Monday, October 6th, 2025. I will entertain a motion to approve the bills. >> So move. >> I'll second. Are there any questions or discussion? Hearing none. All in favor? >> I. >> Great. Entertain a motion to review the and approve the minutes from the September 15th school committee meeting. >> So move. >> Second. >> Discussion. Hearing none. All in favor? >> I. >> Great. Okay. Well, we do have a great opportunity this evening for our celebrations for our students of the month and our staff of the month. So, we're
002going to bring that to the top of the agenda unless you all want to hang out for the next hour and learn a little bit about the business. No, I'm seeing no. Okay, I'm hearing no. All right, so we'll we'll turn it over to Dr. Meyer and we'll start the celebrations. >> Yep. And we're going to start with uh Principal Surac to recognize our student and staff member from the high school. >> Dr. Meyer. >> Good evening everyone. Um, our staff member of the month nominated by a student is Miss [Applause] I want to nominate my math teacher, Miss Ingresol, her teacher of the month because she makes learning so much better for all of us in general class. What makes her amazing is that she is always lively and always has a lot of
003energy in the morning. She makes everything more fun. She takes math which can be really hard and stressful and turns it into something you actually look forward to. [Applause] Thank you. Congratulations. >> Thanks. >> Up next, we have a student of the month. Um, and this she was nominated by staff member, Adriana Monro. [Applause] So, this one reads, I am pleased to present Adriana Monro as our student of the month, a young woman who exemplifies both academic excellent excellence and compassionate leadership. As an advanced placement student who consistently performs the top of her class, Adriana has shown that she is not only academically gifted but also deeply committed to making our school a more inclusive place for everyone. She has emerged as a true leader in our Netflix organization where she took the initiative to
004help create our first lesson plans focused on inclusivity. This year, APR was nominated after observations of her leadership qualities and dedication to our students. She's an inspiring role model who represents the best in our student body and I'm recogniz [Applause] >> All right. And now, principal Stephanie to recognize our middle school staff and students. Please everybody, >> I've said this before, but I'll say it again. This is one of my favorite parts of the job. I mean, not >> you don't like our meeting hour and a half today. No, nothing against Mr. Hera, come on up here. Tiffany Hera is one of our sixth grade teachers. I've got a summary of what uh her colleagues put together in recognition of her. Tiffany is a hardworking, dedicated sixth grade teacher at for the middle school. She
005is a shepherd of our sixth grade co-eing program. Most importantly, she's a teacher who comes to work every day with positivity, optimism, and love. Congratulations. [Applause] Yeah. Come over here. >> Congratulations. >> Thank you. >> Congratulations. >> Thank you. >> Congratulations. >> You're welcome. >> I recently learned that our eighth grade student of the month has a little brother who is a Yankee fan. >> Oh boy. But Ella, we're going to push on through anyway. Okay, Ella Bratton, come on up here, please. >> Ella, these are some quotes from your teachers. Ella Bratton is a remarkable student who takes great pride in her work. She's always willing to assist students who may be struggling. She's a great role model for all students. One of her strengths is maintaining strong grades while being an active member
006of the CMS community. She always has a bright smile and kind words. Her creative mind and attention to details make her one of the best artists in eighth grade, too. Their dedication to quality work, helping other students, and the overall positive outlook helps set the example for what is possible for student success. Congratulations. [Applause] Congratulations. >> All right. And now principal fresh to go staff and students and staff, whichever order you prefer. All right. Tonight we're going to recognize our custodial team. They were nominated by several staff members. So come on up. [Applause] Lady was also recognized. So this is sort of summed up a combination of um things teacher wrote in her nomination. So it is with great appreciation and admiration that we nominate our incredible custodial team for staff of the month. Their
007commitment to maintaining a clean, safe, and welcoming environment for our students, staff, and families is nothing short of outstanding. From early mornings to late evenings to work tirelessly, often behind the scenes to ensure that every classroom, hallway, office, and common area is spotless and functional for our staff. Not only do they work hard in that area, but they also contribute with kids always find help at the end of the day. This past month, especially the custodial team went above and beyond in preparing the building for the new school year. They cleaned every corner of the school, set up furniture, repair equipment, and helped the classroom set up. Their efforts made it possible for staff and students to return to a space that was not only clean and organized, but inviting and ready for learning. They
008do this while working around several summer programs and still complete everything timely without missing an inch, which is no easy feat. Their professionalism, attention to detail, and positive attitudes do not go unnoticed. They are always willing to lend a hand with a smile no matter the task, and they play a crucial role in creating a positive school culture. We are greatly thankful for their hard work and dedication. simply wouldn't attach. [Applause] She won for me and then him. >> All right. We have to get a turn around. >> You have to pretend. >> Okay. >> Awesome. Thanks, guys. >> Congratulations. Thank you. >> Thanks for all you do. Appreciate it. >> Thanks for all you do. >> Put me way down here. Thank you very much. Thank you. >> Thank you. >> Bye. >> Thank
009you. >> All right. Our student of the month. Come on up, Kate. [Applause] Kate is a third grade student and she was nominated by her teacher, Mrs. Forbid, and she said these kind things about you. Kate is a third grade student who consistently demonstrates the values we strive to instill in all our learners. She is consistently kind, supportive, and uplifting to her peers. begins each day by greeting her friends with a genuine compliment, setting a positive and inclusive tone that ripples right through the classroom. She offers friendly reminders, checks in on others, and is always willing to lend a hand when someone needs support, whether it's academically or just being a good friend. Her encouraging words and positive attitude inspire those around her to do their best. and her quiet leadership is a beautiful reminder
010that students of any age can have a powerful impact on their school community. Kate's empathy, thoughtfulness, and quiet confidence make her a true role model and a leader among her peers at Texas Elementary. Kate, thank you for showing us what kindness and leadership look like every single day. We are so proud of you. [Applause] First, Thank you. >> Congratulations. Great job. >> All right, that uh concludes our celebrations. Okay. Well, thanks for everybody for coming. U we certainly are proud of all your accomplishments. If you'd like to take pictures in the hallway, you're welcome to do that. If you'd like to stay and learn about, you know, the CTA, the PTA, and all the fun stuff that's going to happen next, you can do that as well. But we will not be offended if you
011decide to go take your pictures. TB, they don't want to stay for your update. Bro, >> I thought for sure knowing you were here, we'd have at least one extra person stay. >> Ah, telling you Okay. Do we have any public comment this evening? Hearing none. So, we'll close public comment. Student representative, >> Mr. Bates. >> Evening. Um, you can have a seat right there. Mic. >> Yeah, that's it. Cozy up. >> Got my notes here. So, my name is Thomas Bates and I am the uh student council at large representative for this school year. Um, we're off to a great start. Uh, we ran a se a successful freshman orientation and our junior class had a great uh turnout this weekend at our homecoming celebration. Um, and the different grades are off to their
012individual fundraising and they're they're all doing great. Um on this Friday we will host our first blood drive of the year uh with the Red Cross. The Rhode Island Blood Center is no longer in our geographic location for the time being. However, um fortunately for us, the Red Cross is back in our location. So on Friday, the blood drive uh is run from 8:00 a.m. to 1:00 p.m. in the CHS gym, and it is open to students and staff as well as the general public. Um, if you would like to make an appointment, uh, you can email [email protected] us. And then lastly, a new initiative that we're trying this fall is our penny drive, um, which will accompany our spirit week and our food drive. So all money raised will go toward the wheat center
013in town, um, to help those in need during this holiday season. Um, and that's also that's in conjugation with our food drive. So we're doing both of those. Um, this will begin October 14th and run through the 25th of November. And that's all I have. Thank you guys for your time. >> Thanks for coming in. >> Thank you. >> Anything from the CTA this evening? >> Thank you, PTA. >> I pulled the greatest scam of all today. Did you hear about it? >> I haven't heard about it yet. Uh, you guys sent out the thing for volunteers for the book fair and I was like, I'm going to volunteer before I uh get shamed into doing it, right? So, I signed up. >> That's on my thing. It's right here. >> So, I signed up
014to volunteer today from 2 to 3. >> Oh, no. >> And guess what? >> You didn't show up. >> No, there were no classes from 2 to 3. So, I show up, I hang out, I talk for a couple minutes, and then I'm like, "Okay, we're cashing out." >> Did you clean anything up? Like, >> it was moral support. >> I don't know. That kind of goes against the whole we should do the book fair later in the day. So here note that >> we don't need tomorrow. >> Yeah. >> I think I'm booked tomorrow. >> Hi >> everyone. Happy October. It's book fair week. Um Dr. Meyer volunteered to um help with the book fair on his own. Right here with no pressure from the board. >> Oh, you actually have. >> It's in
015writing. It's in writing. >> We still haven't sent them the bullying policy, have we? They haven't got it, do they? >> Oh my gosh. Kelly, we'll share that with them. >> Um, right now we are at 93 members for the year. Um, we held our first meeting of the fiscal 2025 26 year on October 2nd. Um, again, we raised over $36,000 through the booster glow rum. >> Wow. >> Which was um phenomenal. We are working on the back end with all the paperwork and processing and people banging down our door for money type stuff right now with that. Um, we also succeeded in having a donation received from all 50 states for that fundraiser, which the Booster Thawn folks told us has not been done at a Massachusetts school before. So, that means that everybody
016sent out emails and posted on Facebook and tagged people they barely knew to make at least a $3 donation from a state everywhere in the US. >> I think I got you Missouri the morning of. >> Yeah, it's good. It's good. >> We were getting pretty desperate. >> Yeah, it was. >> See, you got Arkansas, didn't you? >> I did. You got Arkansas. Um, so that was a lot of fun and it was a kind of a blast for us to be able to help do that. Um, we all had fun if you saw any of us um that afternoon get pied in the face. Um, which is a loaded activity because that is not pie. It is not whipped cream. The shaving cream just for the record. Um, but it was fun. We had
017a blast. Um, book fair is currently running at CES this week. Um, and we will be fundraising with the fountain on November 6th, which is also the night of our next meeting. Um, so if you enjoy treats from there, please do go down and support them. And us, we have a Polar Express experience planned for December. We are still going through budgets and bylaws um, and working out some plans for the next nine months or so. Three out of the four board positions. Term ends next June. So, if you have people who are interested in joining the board or volunteering, we'd love to hear from you. We'll figure out a way to keep things going. Hopefully. Um, next meeting is November 6th at 6:15 and if you can join us on October 19th, we are
018doing the Clinton Town Takeover with the Worcester Railers. Um, the band is performing two songs. Um, Jessa's daughter, Adessa, is singing the national anthem. The kids are going to be doing the high five tunnel for the team to come out onto the ice. Um, and we get $5 per ticket purchase on that, which is kind of exciting. So, if you're interested in joining us for that, please do. And we'll do each one of these, I think. >> And you need a volunteer tomorrow at what time? >> Two to three. >> Yeah, >> I can do it. >> It's like a Thanks. >> Where's Where do I got to go? >> Um, sign in at the office. I'm sure >> school. Elementary school. >> Oh, elementary school. >> Yeah, I'm sure she'll let you in. >>
019I'll see you too, Meg. >> Jess, make sure you're not there. >> Bye. [Laughter] >> So, CPAC or >> anything from CPAC this evening? >> So, probably >> orac. Yeah. >> Awesome. Hello. Hi. How are you? >> Good. Good. >> Um, so ELP met in mid December. We having our first meeting and we parents are this year parents are very engaged. They want to create a group in last year, the last past two year they were trying to be a group and this year they want to work like a elback and know more about English learners. And we having our first event, a Spanish heritage celebration this Thursday here in high school cafeteria, 6:00 p.m. to 7:30 p.m. We're going to have games and Hispanic food. You're welcome to come. And also in the future,
020maybe January after we would like to have the school committee in our meetings because Spanish don't know a lot about this group and we would like you to explain a little bit. Maybe I give you more dates and you can tell me later if you can come. >> Okay. Sure. >> Okay. Thank you. >> Thank you. >> All right. My turn. Yes, sir. >> All right. Uh, a couple staffing updates. Uh, we had two new hires for IAS. Uh, uh, Riley Bishad and Priscilla Torres are both hired as ABA IAS. Um, and then we had one resignation. Michelle Austin is a CMS ESL teacher. Um, fortunately, we already had one long-term sub as a EL teacher at the middle school, but she was uh, Lucy just got her license taken care of, so Uh hopefully
021we'll be able to kind of keep moving forward and filling that in a timely fashion. Um social, emotional, physical wellness is just sort of the uh strategic plan topic that we talked about. Um some of the things in here um are things like continuing the safety committee um educating responding to student needs, those types of things. So, uh, a couple things that I just kind of highlighted as updates around that. Uh, one, I put in the federal funding during the federal shutdown. I know it might not seem totally related, but, um, that is how we fund our like PBIS coordinators and stuff is through the federal grants. Um, and as of right now, there is the federal uh, government shutdown. Um, it shouldn't it doesn't impact our grants right now. I guess our grants right
022now are essentially like allocated the previous fiscal year. Um so the so right now, you know, they're kind of there's not any major disruption to to schools immediately, I guess, is the point of the memo uh from Desi. Um so we will uh you know, keep going. Um, but like I said, this says that the US Department of Agriculture has indicated that funding is available to continue through September and October. So, if this goes beyond October, then I don't know what the I don't know what happens then. So, we'll continue to monitor that. And, you know, it's one of those situations where even when I put this memo in the packet Thursday, I knew there was a chance that it was going to not be relevant by Monday, you know. So, it could be breaking
023news any day now. Uh the one other thing I wanted to just note was just a quick reflection on the incident we had on the 29th. Uh I know we were on the news uh news cycle picked up on that uh that there was a concerning post that was flagged um and uh the police were alerted. Um so I think that the you know overall um you know we've had time to kind of process it, walk through it with uh with the police department. We'll talk more about it, I'm sure, in safety meetings and go through it, but uh given the nature specific nature of the situation, I think it really was handled the way uh you would want to handle it. Um you know, the uh they're all, you know, everyone we talk about
024this time, they're all different, right? You practice certain scenarios so that you're prepared for whatever it throws at you. Um you know, in this case, you know, I know there were a couple questions. One of the main questions was why don't you go in the lockdown? Um, and I would just say that, you know, just to answer that, I know that when you know, um, when we had a clear uh, person of interest, suspect, whatever you want to call it, and we were able to account for that person, the immediate emergency response protocol is to go apprehend the person. You don't want to go into like a lockdown or a shelter in place or anything like that because that could be the triggering event in that type of a situation. you don't really want to
025like alert the person that you're on to them until you've kind of apprehended them. Um so that was sort of the um kind of the response protocol that was being followed given that that particular situation and I do think something that I probably communicated poorly. My takeaway I think the message I was trying to convey initially in the first press release um by indicating that you know the FBI had been involved in alerting was trying to sort of be one the intent of that was to be sort of reassuring that like isn't it good to know that there's this now kind of system that's kind of watching these posts so that if something concerning is is is uh flagged it gets brought to our attention so we can address it right away. Whereas it could
026have been a post that sat there and no one ever saw and who knows how long it would have taken for us to respond to it whenever it would have popped up. So um that was my intent. I don't think we, you know, by the time you get through the final word smithing of the draft when we all work together on that to see what we can and can't release. Um, I think that the that that message got lost a little bit and I think it probably had the opposite effect almost making people feel like, wow, this must be a much bigger incident because there's FBI involved. So I think in hindsight that was probably the the one thing I would say is that it wasn't I think that that nuance in the communication got
027a little little lost but uh overall um you know from the time we were alerted till the time we thought that everything was fine um was very quick and um just like most these incidents there didn't seem to be you know we there was no no weapons or anything like that that were actually found or anything like that. So, uh, so we'll continue to just address the situation and reflect on it. >> Steve, I just want to say, I know I ran into you walking to school last Wednesday. Um, you know, I was at the town hall that day and I talked to Mr. Ward afterward. I think it was handled perfectly and I think the information came out. I know people want, you know, they want the information as soon as it happened. But
028you guys waited, you had facts, and you still maintained and you hit on it, the confidentiality. You know, some things even though people, the public might want it, it's be blunt, it's none of your business. So, they told you what happened. They handled it first. They police department, Chief Coin and uh Officer Sylvester and their whole staff, but you know, your I thought it was perfect, you know, and it just shows that all the safety meetings and all this stuff, you know, it was so I thought it was great. I mean, not that it happened, but the the response was awesome. It really was. You know, I guess my point is there's always something to be learned from it and we'll just want to we'll keep we'll keep uh digesting that and I'm sure we'll
029talk about it again next time we have the safety meeting to go through some of the other things. So, thanks. Thank you. >> All right. Um there's three policies in here for our first reading. Uh these were reviewed by the policy subcommittee last week. Uh the first one is policy IKF. Um so let me tell you a little about IKF and IKFE. So the graduation and promotion requirements under IKF really nothing has changed in terms of the graduation and promotion requirements. All that's changed is that one paragraph in there that says competency determination requirements. We used to list what the competency determination was. Um after because it used to be the MCCAST, right? Then we had to come up with a new policy last year. We did that. We added that into this policy. Um
030now they want you to take that out again and make your com determination a separate policy. So the only reason IKF is in here is because we've removed the comy determination requirements and made a reference to policy IKF. IKF, excuse me. IKFE is a new policy. Uh this is the comy determination. It's the same basic requirements that we um established last year when we needed to establish a competitive determination. It's just in a little different format based on to match the uh model policy and it also has some of the additional things that they wanted included in the policy including additional considerations for things like students with disabilities, English learners or like transfer students as well as what the appeal process would be if someone had any concerns about it. So, uh it's pretty much
031what we had already had. It was pretty much our existing compet determination put with the model policy uh considerations. Um and then the last policy is JF, middle school pathway exploration policy. This is a new policy as well. Uh you know the state has been working on changing um admissions policies to vocational schools similar to what happened with Asabet changing their school lottery. It's almost exactly what Asabet did like four years ago, right? and Asphet was kind of an early adopter um by choice and I think now they're kind of taking that choice away and making everyone do it. But I think in part of that compromise of saying this is the way you have to start doing admissions to vocational schools, what they said was, okay, we want uh comprehensive schools to start doing
032a little more with making sure kids are aware of their options and have talked about careers so that they're not just blindly entering a lottery to take a vocational slot. They're going because they kind of have a little more familiarity, you know. Um so once again, this is a model policy. uh that the state put out that we kind of went through. It was reviewed by our legal counsel. It was also reviewed by I shared it with uh Lester uh since they're a preferred provider. They're they're comfortable with it. They had a few changes they recommended and um also kind of shared it with uh Shrewsbury who's also a provider with uh you know same similar vote with Lester just so we can kind of all kind of be on the same page. So all
033of these policies I think are uh these are required ones that we had need to at least IKF and uh JF both need to be submitted to DESIE um later this year. So I'd be looking for a motion to at least approve those as a first reading and then we can do a final approval next week if there's no other comments or >> is the board okay with us just doing one motion for all three. Is that good? Can we do that? >> So move, Mr. Chair. >> Thank you. Second. >> Great. Second. Any discussion or questions? Okay. All in favor? >> I. Awesome. Thank you. >> All right. Thank you. Uh 2025 accountability data. Uh so that has now been made public. Um you know, we've had different variations of sort of preliminary or
034embargoed data for a little while. Um so the first thing that um I'll talk a little bit about was that on Monday September 29th um uh principal Fr and I went to Arlington. Uh we were one of the 63 districts that were recognized um for and when I say districts I think it should be noted that they they're the districts include charter schools um you know regional vocational schools a lot of those districts that are single standalone schools. So there's like 400 and something district, you know, 400 something districts in the state based on when they're using that term. Uh 63 of them were recognized for um having MCAST scores that were achieving your prepandemic levels. Uh we were one of the I think it was 41 districts that were uh recognized for uh exceeding
035our prepandemic levels in math. Uh which is uh it's great. I mean any any positive achievement like that I think is is great. It's uh and and I should note that when they look at it, they're they're talking about the grade span of three through eight, right? So, it's the math is the high school's always been kind of a separate test that's been graded a little differently, but they think of three through eight as one kind of cluster. So, uh getting recognized for uh coming up over that that level is it's a it's a good testament to our elementary school and our middle school uh for the work that they're doing. Um, you know, that being said, um, you know, the the MCCAST results even statewide were kind of, uh, kind of concerning, particularly at
036the high school level. Um, and I think a lot of it was to be expected. uh some of the stuff they talked to us about in person uh in the webinar when they were releasing was uh that they could see an increase in the number of responses at the high school level that were either blank or the code for offtopic. So essentially, you know, they voted in December to make gra MCAST not agraduation requirement. >> Kids know it doesn't matter. high school kids had to take it in March and May and knew it didn't matter and it was reflected because you saw a huge drop in the in the scores at the high school level >> and like they said they're trying to further you know just because the scores dropped doesn't mean the kids
037didn't care but then when they dig a little deeper and they say well what we saw was a huge increase in people that just didn't answer questions or their answer was considered completely off topic uh sort of that indication that that was there so uh which was good because I'll be honest with you what happens when they release this data to us slowly is you kind of get your preliminary results before they share any of the state averages. So when we're first looking at our preliminary results, my first reaction is, oh god, what's happening at the high school? And then you look at it and you realize, oh, it's the same thing that's happening across the state at the high school level because, you know, kids didn't uh kids didn't uh you know, they knew
038>> they disengaged. >> Yeah. You took the uh you took the carrot away, right? Or the stick, whichever one it was. So the uh um so that was that. So I tried to share that article with you. I tried to put some of our corresponding uh you know tried to put a chart here for you that has our local data. It kind of shows um you know some of the same comparisons that they made in their press release. I did another summary page for you for our accountability um the you know our accountability percentiles. There's a lot of stuff they do with accountability now where they look at your goals and progress towards goals and and they have an overall accountability percentile which is more of the um you know quantifiable. Um so at the
039uh at the high school our our accountability percentile um we're in the 23rd accountability percentile which actually an increase of three from last year. The middle school uh 27th accountability percentile which is actually a decrease from last year. And but the elementary school our accountability percentile is the 49th percentile. That was an increase of 11 percentage points. So uh M the uh the elementary school did really well. Um in their you know if you look at some of the other things their percentage of students in ELA at meeting and exceeding uh went up 17 percentage points in math it went up two. Um you know they had high growth up over 50. Uh this is where some of the story you know is lost. Like I said the you know some of the data that
040I pulled out like if you look at the high school the high school's math meeting and exceeding expectations went down 10 points but their growth was 59.8 which is really high growth if you get to I mean 60 is really 60 or better is considered high growth. So 59.8. So what that's showing you is like relative to how our students scored to how their peers concern scored they did they did a lot better. Um it just means overall the scores had dropped quite a bit. Um you know we had a little bit of a dip in the elementary at the middle school but not not huge. You know they tell you basically anything outside a plus or minus two window on most of those isn't even really statistically significant. So we got a couple threes
041uh fours. So we'll be uh you know it's it's okay. It was a you know new year where I think we're working on a lot of things a lot of things there. Um, so then I tried to print out a bunch of these things. You know, overall as a district, we're not requiring assistance or intervention. That's the the status. Uh, none of our schools are. Um, and I tried to print out all these pages that have all the different, you know, these are straight from the website. I'm not going to go through all these pages with you now. We will review this a little bit more at the um, uh, tri councsil meeting at the next meeting. When we have that, we'll talk a little bit about the accountability data again. Uh, but I wanted
042to share this with you to make sure you had it so you didn't have to go digging for it on the website or anything. And certainly if you have any questions, we can answer them going forward. Um, you know, I think overall, like I said, I think the uh the elementary school um really took some positive steps forward. Um, I think the the high school and the and the middle school kind of, you know, about the same. I think we just got to dig through the data to figure out where the where the positives were and where the areas of concern are. We'll continue to do that. So, Um any questions on that? All right. Uh the last topic I have is a building project. Um so the first thing is the building committee membership.
043So I did um I know that we kind of I think it was uh Jane and Matt were supposed to be the school committee reps and Bill is still a uh selectman rep. So I did reach out. that would give us we didn't actually make that change. That was one of the changes that we kind of lost in the shuffle because we had we put the facility subcommittee on the the list. Um but we know we want to to submit it to the MSBA. But that will give us when I checked with our attorneys that will give us a quorum. All right. Because it' be three people on there. >> Makes sense. >> So it's not unheard of. It's happened before. All it means is that we would basically have to at least just post
044that those meetings are also kind of like a partial meeting of the school community. Um yeah, you you don't even think I I think you don't even technically have to open your meeting. Um but at least has to be posted that you guys did have a quorum. um similar to kind of like when we do like a tri board meeting and sort of like the meeting might happen under one board's agenda uh formal agenda but the other boards at least have to post that they're there. Um so we can do that if we want to maintain that membership. Um or if anyone wants to if you if there were any other changes you you just let me know how you want to do it. So I'm fine sending it in. I have to we have
045to update the membership anyway. We do have a new member um on the permanent building committee. So, I've got to redo the membership to the MSBA. So, we'll be resubmitting that again. So, >> Steve, when do you need to lock it in by that you're sending it out? >> Uh I mean, I don't think there's a I don't think there's a huge time frame, but I think probably um you know, if we had sort of a direction of how you wanted to go by the probably by the end of the month maybe or something, you know, >> yeah, that'll give me opportunity to have a couple conversations. We'll figure it out. >> Yeah. Just figure out what you guys want to do and then uh >> you know, and like I said, it's not the
046end of the world. We can always just post it as a as a as a separate meeting and I can just get the exact wording from the attorneys on exactly how what they want us to post and what we have to do. And I'm sure we don't even really have to do minute. You know, the minutes might be please refer to the building committee minutes and just kind of put them up there. So, whatever we need to do. So, >> agenda needs to be posted as well, >> right? We'd have to post it, right? But I think we could probably if we could probably put just uh >> building committee >> the school committee on the same you put the title on the same agenda and just post it twice so it's under two committees
047>> and then Brendan and Tina could attend as well. >> Yeah, >> that's right. I mean then everyone could >> it would Yeah. It wouldn't preclude you from it. Yeah. >> I'm cons a little bit concerned about that whole process and I'd like to be reassured uh that simply posting it covers it. >> Yeah. >> Yes. I I've maintained an exemplary record that >> I I don't want any any uh >> public meeting violations on my record. >> All right. So, let me I will do that then. Next, what I will do >> I'll check the uh I'll double check on the mechanics for if we were going to keep it as double posting like how much do we really have to post in depth or is it fine just to sort of you know
048what we publish anyway now from the OPM. Can they just add a line that says, you know, meeting of the building committee and school committee and we're covered, you know, and then when it goes on the town website, it just goes under two two committees. So, uh, I can double check that. So, I double check procedure. All right. And then the last one is, uh, temporary baseball field. I should say, I guess only one. I don't need a plural, but uh, temporary baseball field. So, uh, we don't have obviously we've lost the middle school fields. Um, I know we've been doing, um, been out in the fields a couple times. I've been out there with, uh, Matt and Principal Surac and AD Golden. And we've had conversations with the baseball coach and the track coaches.
049And there's an area across the street kind of between the field hockey field and the soccer fields that I think what we'd like to do for this year is to cut in an infield. Um, and then we'd get a temporary cage to put behind there. And what that would allow us to do is that would allow us to let our middle school students practice here every day. Uh for games for this year, they would either play games at Fuller or um the varsity coach indicated to depending on the schedule, they might be able to play their games here and the varsity team would go to Fuller um to practice depending on what's going on just to make travel easier for the kids so we don't have to b because it's easy for the varsity to
050say, "Hey, practice down to Fuller." They're all going to make their way there. You say it to the eighth graders, they're half them are going to start walking. So, um, so the idea is to build a temporary field there. Um, will it be permanent? I don't know. I mean, I think that's one of those things where I think that's really the the place it can go where we're looking at it. It keeps it the same orientation as the varsity field. Uh, I think if we felt it was successful and people liked it, it could be the type of thing that we could look to say, hey, maybe we want to make this a permanent field. And that might be something that we try to either somehow connect to the building project when we get towards
051the end of the building project in terms of maybe putting the permanent fencing around um because it's kind of related to the building project that we're replacing the field that was gone. Um but what we're doing now is what we would like to do now is to use rental facility funds to pay for the infield project right now. Um so that we're not waiting for two years to see how that project ends up and then we would but I do think we probably wouldn't do anything permanent till we figured out how the project was ending up to see if we could do it with maybe some funds for the project. >> Steve, what the behind the plate should they want to hit up there? Are we are we thinking just like getting an additional bubble
052the same one that similar to what's down on the varsity field right now? Yes. >> Just on wheels. Just roll it up. >> Just be one on wheels. >> Tuck it in and then it won't if they hit it's going to hit right above it. >> So it should kind of contain all those. So that's why it wouldn't be set up for playing games. The infield would be fine for taking infield. >> Um there would be some there could be some con uh conflict with like where they throw jave and uh left field and that kind of stuff. Uh we met with the track coaches. Uh they were fine. They understood. So they were they said that they'll work so we'd have like a uh you know they wouldn't throw until a certain they they'd
053be done with throwing by a certain time and then they could uh you know move the they we have little stakes that we use for those sectors so we could move those stakes uh so that we know who's who's doing what so people aren't just accidentally catching a fly ball while there's javelins being thrown. Um, so I think it would be it, you know, right now it would certainly be a temporary solution and then I think what we would see is how it worked and then if it was going to become more permanent, we'd probably also be looking at um, do we find like a different spot to put the javelin sector uh, uh, you know, throwing area. So, >> Sure. Steve, I think the only other thing that's attached to this related but separate
054is um do we have should we be looking to get on the agenda of park and wreck to discuss coming out of the spring? Uh I know that the job had a two-year deal with park and wreck that I don't honestly believe that was super lucrative for for the town, but I think if there if we get ahead of that because we're probably going to need at least one more year, right? because one more year before we get to sort of the end just to ensure that you know we're prioritizing what the district needs moving forward from that and and I think we it's always great to be good partners with NOVA and I'm I'm happy to continue to do that in my opinion I just think we need to make sure that all voices
055are heard for what the needs are because this it's not like building in this middle school stool came out of left field I mean we knew this was coming so if we can just make sure we're ahead of the game on that conversation I'd feel a lot better about that >> yeah I think we can do that get working on uh getting polar down there. I know that, you know, ultimately with three baseball teams, it would be better to have more than one diamond on our campus. So, I think if that works, that's great. But you're right, at least securing Fuller gives us two playable fields all the time. >> Sure. >> Um, if we can work that out going forward and then we can see what we need to do moving forward if we
056say, you know, because it's possible we try that out for whatever reason, it's not successful and we need to rely more on Fuller going forward, which is fine. Um, but that's part of why I think it's a a wise move right now. I think I think the smart play right now is to try it this way sort of as a temporary field. We'll see how it works and then we can decide if we want to make it permanent as part of the building when we get down the road >> or is it something where it served its purpose for a few years and now we are going to really just use fuller more on a permanent basis and that's just going to just re repplant that. >> Yeah. Yeah. >> No, it's great. >> We're
057lucky to have the option. It's a >> I don't know if you guys want to I don't know if you guys are fine making like a motion to approve that or if you just are fine letting me do it or whatever. >> So move. >> Okay. >> Do you have an estimate? I was going to ask you later. >> I think it's about 20,000. But it'll come from the rental facilities. Yeah. And that'll be they'll cut the whole thing out. They saw it. If there's sprinkler heads that need to be moved, they move them. Uh they build up the mountain to regulation. So it really does everything. So it'll look like a baseball field. >> Awesome. >> Brian Brian got the quotes for me uh last year. Yeah, that's it. >> Is Bob at Diamond
058the one they went through? >> I'm not sure. I think I know we got a few. I'm not sure which one. >> Well, I'm sure we had to. Um, but yeah. Okay, that's great. >> All right, so we had a motion. >> Second. >> Any further discussion or questions? >> Okay. All in favor? >> I. >> Awesome. Thanks, Steve. >> Thank you. All right. >> Okay. Uh, as far as advisory committees, looks like we have dates outlined for all next meetings, which is good. It sounds like the you said uh policy just met anyway based upon the policies put in front of us today. >> Uh, any specific callouts for any of the subcommittees that the committee has any comments or thoughts on at this time? I know we won't have anything for negotiations because
059that's all done. Do we have anything under old business? >> Uh, anything under new business? >> Good. We're good. >> All right. I want a motion for adjournment. >> Second. >> Thank you all. Great.