001All right. Calls me to order with the Pledge of Allegiance. >> I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Welcome. First order of business is the adoption of the agenda. >> I move to adopt the agenda. >> Second. >> First, second, any discussion? All right, so all those in favor say I. >> I. >> Opposed? Okay, agenda is as presented. Next is public comment. Do we have anyone signed up today for public comment? No. Okay. So next we have the consent agenda. >> I move to approve the consent agenda. >> First. >> I'll second. >> Second, any discussion? >> I have one question. I didn't see this out, so if you
002don't have an answer, that's fine. But with the Sodexo, it's $2.30 per meal. Correct. Do you have any idea how many meals per year we Ooh. I'd be happy to be a fly on the wall when they answer all the questions. >> I mean, we're making claims of around 32,000 lunches a month. >> The next >> And then there's breakfast. Yeah, and the conversion for each meal is a little different cuz I I think the current rate is around 365 that we get reimbursed from the state per meal. Uh so there's it pays for our labor. >> It's a It's a significant amount. >> Yeah, I can give you that exact number. >> I'm I'm kind of curious now. >> It's a lot. >> Any other questions? >> Uh I was a little concerned on
003the academic calendar for 2027-2028. Why are we starting so late? Do you have any wiggle room there? Like why are we starting so late? >> It means that we go later in June. >> Cuz it was the 26th the year before. >> It does and what the teachers really appreciate and have asked for is that kind of the slow rolling start is you know so we have the three days before Labor Day which is 3 4 5. So we try to keep that 3 4 5 start. Um which is pretty popular with our staff and colleagues. >> It's very helpful for the youngest learners. >> Yeah and then our yeah and then our kiddos coming into having the first five is quite a push for our first graders too. Staff and students really like that.
004>> From year to year the actual start date is heavily influenced by when Labor Day falls. >> Right. >> And so that's kind of how that works. >> What are the other sides? >> The The good news the last day of school is the 14th. So that does give us at least two days plus a snow makeup day so three days just in case we have to push push it because of snow days. And some calendars already have that now. >> And the 2026-2027 had been previously approved but the only changes um after parent input changing graduation from May on a Saturday morning to Friday night so we just adjusted that office. >> Are we like following like the CWI grading body or do we get to make it up ourselves? >> So we have
005a committee that gets together with representatives from multiple parts of the district. And then I get we get CWI uh spring break dates, Christmas break dates, board dates and then we get regional dates, too. And we try to shoot for what we can in the middle of the committee kind of works it out. Some years, people are very consistent on their spring breaks. The last 2 years, they were all over the board. There were three different weeks around the region and that were all different. This year, we went with Squalid on the spring break, but we were off from Moses Lake Wenatchee. Next year, Moses Lake Wenatchee and Squalid a whole bunch of people doing it all the same first week of April. So, next year we'll write up a little bit more. But we
006just try to gather and when we have our committee, some districts have made their calendars and some have not. So, we do the best we can, but >> How much do you show back to your two years at a time? >> So, did we see a motion? >> Yeah. >> Oh, okay. So, the 2026-2027 was actually previously approved, but then the the next year we see if there's any tweaks that need to be made. And this year we needed to make the tweak of changing graduation from a Saturday daytime event to a Friday evening. And so, that's the only thing that changed from when 2026-2027 was approved previously. >> I think I was here. Shannon's comment does feel like a very late start. I don't really see the a mathematical difference between both years. Like
007the difference between August 26th next year versus next year. >> Yeah, also you're on the school board and this the twice a year schedule >> There's two other factors that come into when we start and end. One is the the teacher contract language of having two full weeks at Christmas. So, where Christmas falls in the makes a difference. And then we try to make the semester number of days in the semester even. And then we try what we can to make the numbers of the quarter also even. And so, sometimes you have to push a little bit one way or the other to make those times fall um legitimately at school. >> Shannon, the the 26 27, we start on the 26th. >> Yeah, you have full of Yeah, Half weeks. 1 2 3 and
008then Memorial, so it's It's the second, so it's 1 2 3 4 and then 5. It does fall on the 3rd, 4th, 5th. The Labor Day season. Labor Day is on the 2nd. I don't know. 26th to 29th. That was Remember again, sorry, the 7th. Yeah, because it's three Hey, but you have three days and then it's five and then Memorial Day Yeah. The other thing that we are sometimes not able to work around and sometimes are is if we go earlier, we run into a lot of people that have conflicts with the Grant County Fair. And sometimes we can wait and start after, sometimes we can't. So, next year there is a conflict with Fair, the year after there is not. When we start a little later. And that that impacts a lot of
009stuff. It's the fair. Yeah. And a lot of our We have such a We have such an involved FFA program that And most of that year it's the 17th to 18th and then that year it would be the 16th to 20th. And the 27th to the 26th that gives us three days of additional Sunday. The goodness of starts fair. This is the only vacant state. So, real quick, back to the December thing. It's a required minimum two weeks for Christmas time. And for the day that to have a full two weeks of vacation in the teacher contract. It could be more, but that would push the end of the year further cuz we have the required 150 days. We keep So, depending on where it falls and the other thing that impacts that is like
010if when Christmas Day and New Year's Day falls. So, like if New Year's Day falls on a Monday and then we would probably have to come back on a Tuesday. And we're trying to get the number of days and we're trying to get 45 45 to be equal to 90. So, we're trying to get to that perfect 90 first semester and then first and then and then 90 days in second semester, but also recognizing that spring 90 goes a lot faster because you have state testing and all the state competitions and things like that and spring sports. So, but I think you know, that's good feedback. I mean, that's something we can get in the future, I'm sure. >> And then the little numbers up in the corner just for you to know are the
011number of school days in that month. And then down at the bottom it says where the quarters are, so you can kind of see when we've gotten more perfect or less perfect honor distribution of those days. Some years that works out a little better than others. >> So, you said at the bottom it shows the number of quarters in the school year? >> Well, like in the across where there's like the dark green uh banner for the month, there's a little number on the right side of that banner. That's the number of school days in that month. >> Right. And then you >> Then down on the bottom it'll say end of first quarter, for example, of October 29th. So, then you could kind of know that if you added up September and October that
012gives you about how many days were in that quarter. >> Nice. >> You know, versus the next quarter. >> Thank you. Okay. >> There's a lot that goes into it. The group that works on it includes administrators, QEA representation, um you know, Brett Fincher to have the athletics perspective. Um they have a draft and then they go out and get feedback and then they come back and again. >> And feedback includes like parents or you? >> I don't think so. Not really. We've talked about it. >> All right. Well, thank you. >> Any other questions? >> No. >> All right. So, we do have a first, a second. All those in favor say I. >> I. >> Opposed? The consent agenda passes. Yes. Moving on to reports, we have a presentation by Gia for the
013Quincy School District budget. Thank you. >> Yes, you can put that up. >> She loves public >> I love public speaking. Um I wanted to present a little bit about the budget and where we're at as of April 30th. Um This is general fund income statement. It matches the the budget status report that is also on the consent agenda. Um We started the year with $5.9 million in reserves. Um so far we've received 70% of our revenues, our budgeted revenues, which is right here. And then we've um spent 67% of our budgeted expenditures. And then if we add in what we encumbered, which we've committed to for either purchasing items or payroll, we're at 95%, which I looked at last year's and we were at 97% at this point. So I think we're right on
014track. Um things are looking good. We've we've made a lot of adjustments in the past year that have made it so that we can kind of track all this. And then the other thing I want to say is that we um kind of changed the way we did some of our supplemental stipends so that we can have a more steady payroll every month. Um and we started some of them at the beginning of the month instead of paying them in June, which typically we'd have a lot larger payroll in June, but we've been paying them throughout the year so that we have a pretty steady, consistent payroll. Are there any questions on that? No. Okay. So um the expenditures by program, um this was also very similar to last year. Um this is basically where
01550% of our our expenditures for the year so far are in basic ed. Um vocational's 2.1. Um instructional support, which would be custodial, superintendent, district office, um uh tank, security is 5.9, transportation is 1.4, special ed is 4.7, and program funds, which would include LAP, title, migrants, TBIP is about 4.3. And then food services were at 1.5. >> Transportation, do you see us, even with fuel costs right now, staying within budget? For how far? >> How far over? >> Oh, we will be over. The interesting thing about transportation, and I'm not 100% sure how the efficiency rating happens, but transportation is funded based on the level of expenditures you had in the prior year and the efficiency rating you have. So, the more efficient we are, the more likely we will be funded at the
016level we spent the prior year if it's higher than what they allocated. I know it's really confusing, but um so, it was always kind of the because of our efficiency rating being, I think it was at 100% for many years. Pretty good. >> And do you want to explain the efficiency rating or you want me to? >> I like you to. I just heard efficient. >> Okay, I'm I'm I'm eating my desk, but I will address it. So, the state, they want us to be obviously as efficient as as possible, and they ding us every time, not every time, but really they don't want multiple buses on the same route. So, it's they they gauge our efficiency through our routing system. You know, of course we're going to have buses that are going to come
017down highway 28 and Adams and you know, the roads, but as far as the the routes uh they expect our buses to be on individual routes. So, we're not doing, you know, multiple buses picking up or in the same area, that's it. Um we operate hub buses here in town uh that uh that are within the 2-mi radius of walking. But, we do that because and we can do that because we have uh not only a major highway, but a rail a railroad. So, we can, you know, ensure that our kids are safely being transported across those two. So, you know, it's it's calculation that we have to monitor when we're doing our routing that our buses aren't crossing paths. And as a result, though, in this efficiency rating, my problem with it is it's
018not necessarily designed for districts that have 450 square miles. You know, it's really more designed for your I-5 corridor schools. And for us to maintain those efficiency numbers, we do have to pick some students up at 6:20 in the morning. Um and they get dropped off all close to 5:00 or 4:00. Um so, if that's that's one thing when we do talk to legislators about transportation, transportation funding, you know, we we do receive enough because we are 100% efficiency, but that efficiency model comes at a cost. So. >> Any more questions about this? Um our revenue by source, year to date, um 74% of it is state, which will be apportionment most likely, um and um our state programs, which would be uh our LAP or our um transitional bilingual program, and our highly capable
019program. Um and then our local funds are 19%, um which is primarily levy. And then the federal uh is 7%, which is our titles and our migrant and um Yeah, Aussie-ish. Yeah, Aussie. Uh so, yeah. And this is very similar to last year. Um this is So, I'm not sure if you remember in budget I I always come and I say this is how many FTE we're budgeting. It looks crazy, but we'll get it figured out. Um so, last year it was exceptionally crazy. Um mainly because we were kind of unsure how much federal funding we were going to get and receive. Um and so, this is This is what our funding is with basic ed and CTE funding. That's what we're funded for for staffing. Um and this is what I was budgeting because
020I if we don't get the federal funds paid for the staff we were committed to, we were going to have to use basic ed to do it or our our levy or our local dollars. So, that's why this was crazy. But as of now, this is where we're at. We've really gotten it honed in. We were able to um really focus our dollars to pay for the the services that were happening and make sure that we were covered. So, uh um Yeah, and then I wanted to kind of give an update uh In the past I've kind of given you a like a a graph about M socks and the difference between what we are funded for like for insurance for example and utilities versus what it costs us. And there's always been a huge
021gap and even with a little bit of increase in in funding, there was always this widening gap. Um Unfortunately, they've kind of buried the data. Um so, now the apportionment report does not detail out how much we're getting for the insurance and the utilities, so I can't pull that data out anymore. But, what I did find interesting was the way our title funding has has basically dropped over the last 5 years. We've gotten less and less title, but our enrollment hasn't necessarily gone, you know, the same direction. I mean, it's it's stabilized, but it hasn't it hasn't dropped. You'd almost think it would be the same the same pattern, but it's not. >> I have a question. >> Yeah. >> Um when you say like title, does that mean Like how how is it applied
022in this Is it >> So, in this one it would be our title one, our title two. Title one would uh I don't I every student It's our school wide program. >> Yeah. >> is it low income? Is it reading? >> Yeah, and it's off the our migrant funding. Then there's our title three. >> Yeah. >> But, it's it is strictly driven by low income. Correct? I mean >> Census data. >> Yes, it's changed. >> Mr. King, do you have a different >> different than the census data. It has actually interesting maybe not positively impacted our um I mean, there's not much we can do about that. But, the census data has really impacted our numbers and such. >> So, >> Yeah. >> And that sucks. It's changed a bit in the election. >> So,
023to See if I understand this this slide. So, the students who are coming coming in to PUSD are not title one or title students. >> All kiddos are considered title one in a school wide program, but the students that generate funding are gen the allocation is generated for the district by your census data and the poverty level. And so sometimes we would have expected we didn't think it went down, but the census information is different than the way we used to um used um poverty. >> So you're saying it shouldn't be called Title I funding, it's more like census data funding? >> In a way. >> The percentage for pop for for the poverty rate is the same. >> Title I just didn't get it. >> It's hugely and that's just one component. There is
024a formula and the way they generate your allocation by district is based on four different factors. It's pretty complex and one of the largest factors is related to social So it's it's quite complex. So we don't generate any impact on that formula. >> Well, no, we just need >> Yeah. >> But in our poverty >> in your metric >> But our poverty compared to 10 years ago, we're 10% lower than the free and reduced lunch than we were um you know, that's not not necessarily a bad thing. >> No. >> Um but but you know, >> It generates less >> it just generates less Title I funding. So then we have to make adjustments with staffing and how we make sure that staffing are you know, costs are are covered. Um You know, and then
025also some of the building demographics have changed. Uh so with Title you know, each building gets a rank order by their poverty rates and other factors. You know, traditionally George Elementary was one of our higher rated uh schools. Uh but now they're at neither our our as far as priority goes for Title for Title they're I I think our third as Pioneer's the first and then Mountain View. Am I right on that? And then George. Which George Elementary graphics have changed. And then with families in George we're seeing a change. It's more second third generation uh families that are they're choosing to live there the community um, and then but we're seeing a lot of movement coming to to Pioneer because there are some housing available to them. And lower income housing available. >> And
026that's adjusted every year in this department. I don't know those. >> And then we have to allocate those funds accordingly by their rank order to those schools. That's very auditable to us. So, we have to be really you know, really accurate with how those dollars are flowing to those schools because the operators will pull that out of the check. Um, that rank order make sure that they're very accurate. >> And then back to the budget again. >> But the good news is we're still getting federal dollars. So, >> Yeah, we are and it actually came through last year and we were I mean, that was one of the biggest grace I think we had. One of them. But yeah, so when you know, the highlight is, you know, out of everything that we just we
027went through last year worrying about not having federal funds and how we were going to make all that work. We have made a commitment to looking at every position before we fill and um, making sure that we make sure that they are the people that are doing the position are, you know, following and doing the things they're supposed to to be able to be funded in those positions. Um, we're looking for process efficiencies. Um, I know we are looking for ways to make, you know, even the onboarding process in in HR a lot easier and quicker and um, I I also believe, you know, we have stronger controls. It shows in our in our state audit and how um, we've had clean audits for the past few years um, and then recently our Moody's rating
028came back really good, stable. So, happy about that. So, Yeah. I uh, I feel like the budget is going very well this year considering I was very stressed last year not having a lot of unknowns, um but things are going really well and um I'm I'm I don't feel as um hesitant about next year which is awesome because we do have these controls and these processes in place. Any questions? No? >> Because of your conservative approach is really such a protection to our district and thank Thank you and your team. Yeah. >> Great. >> Yeah, absolutely. >> Some of this should be on She don't have one of the most stressful jobs in the entire district. >> Oh, it's my pleasure >> And she always sees school districts, you know, in the news and you
029know, not um We we actually certainly, but I have so much faith in Tia. I don't ever take the work that she does for granted. And I'm just very thankful for that and we do have a very conservative approach to budgeting um and that's paid off. And we're going to continue to be conservative. >> Our partnership in managing the federal funding and state funding we have what has happened with that partnership that we have allowing us to problem solve around that. So 13 million for transportation. Huge. >> Thank you very much. Um moving on to the QEA climate survey results. Um in case anyone else had an issue, I know the link wasn't linking to the right location until this afternoon, right before lunch probably, but uh I know for me it was my first
030time just looking at it, but >> So that went out the whole raw data from Chris. >> Right. >> Yes, so you would have got that. Uh we'll talk about it more at our leadership that is our leadership agenda, but that this will be on on agenda for 2 weeks. So review it. if you have any questions or or things that you want to you know bring up. It will be on our June 9th meeting as well. >> I was just going to ask before we do a further review on it is this PowerPoint presentation, was that what QEA submitted or is that the district's >> It's our presentation. It is what their members >> So, they provided the information. >> information during the building leadership team meeting. Yes. >> Mhm. >> Does that make
031sense? So, every every site has a building leadership team or building improvement team. >> And oh, the QEA sent it to them. >> Is that Yes, they're the members. So, yes, they've all seen the the survey. >> At the building level and they put together >> come up with what were their bright spots, what were their responses, and then they input next steps. >> Okay. Yeah, I mean, I appreciate both the raw data and the presentations. >> Yeah. >> Thank you for the opportunity to hear directly from our certificated staff. Any questions about that item? We are going to see it again at our next meeting. Okay. Um next item on our reports is the parent and family partnership update. That is also a written report. Any questions about that one? >> We have time
032if you have questions. I don't know if anybody does. >> Okay. This one's also two >> The written will be for 2 weeks for you guys. >> Okay. Hearing no questions. >> No, sorry. Not right now. >> No, you're good. Uh we'll move on to our student board representative report. Okay. All right. Hearing none, we're We miss them. Uh but we understand it's a busy busy season. Um we're going to go on to superintendent report. >> Yeah, just a few things. um Congratulations to the Quincy School District Board of Directors. You guys were awarded North Central ESD Board of the Year, so So, Dr. Michelle Price will be at our upcoming meeting in your last meeting in June to give you guys the award. It's just for your state leadership and budgeting, uh successful levy,
033and then just the work that we're doing. >> And then what was it? The North Central ESD? >> ESD. >> Yeah, so 171 is our region, uh Board of the Year. >> Board of the Year. >> Yeah. So, congratulations. Um Appreciate uh Casey and uh Shannon and Chad for the the Employee of the Year and Retiree Celebration. It was really great night, really fun. Uh we were able to celebrate our employees and then send off over 200 years of teacher experience. It's kind of crazy when you have all of the people that are retiring. Um we have so since students are here, I'll I will report on some student uh matters as well. Rio Boughton broke the 100 record, which students say is maybe two, I believe. Uh so, she gets to go to state
034this weekend. Uh our band won the gold standard medal at the Lilac Parade. Um Andres was a piece part of that. He's also in our band, concert band, and uh it's just so amazing to see. It was fun to see them at the marching parade with so much pride and bigger, and then to go to their um their concert and then play four really complete, complex concert pieces. It was just It's an amazing band, uh and do all those things as well. Uh it's pretty impressive. We have a migrant graduation celebration tomorrow at 6:00. Board members are welcome to attend. Uh those There's cele- There's a celebration with uh light dessert. Um it'll be a great time to celebrate about 24 migrant graduates, I believe. Um bond sales finger crossed that we get to do
035that on Thursday. Right now, our savings target is sitting at 4.12%. So, we're just a hair over what the better I did tomorrow and I'll communicate that out to you guys just kind of a quick text just to let you know where we're at tomorrow and if we're going to go forward or not. Uh scholarship night, Shannon has volunteered to represent the board on the 1st of June uh at 5:00 at the Performing Arts and Cultural Center. Uh UWT graduation, uh Casey and Diana will be representing the board and handing out flowers. If you could be in the auxiliary gym about 6:15, 6:20, that'd be great. Then we'll line up for the processional um and then back to the Friday Friday 7:00 graduation. It's going to be great. The weather's supposed to be beautiful. Um
036and then uh we have our student board rep posted. Uh we're searching for one. Applications are due the 8th of June. So, that's all I have. >> Thank you, Sam. >> Lot going on. You have an exciting 10 years. >> Yes. Um now for board leadership report, um sure you guys have all seen the notes. For board leadership, I also did attend the WASDA regional meeting. Um very interesting and I would say my takeaway is um maybe the consideration of this board for us to have our legislative priorities clearly listed before the session starts and maybe take our time to actually do that. Because Yeah, that was a theme of just really talking to our elected officials and it beyond our like state representative, how does like the board play with the district? How do
037we interact with the local city council, commissioners, all that. So, just really interesting um regional meeting. It was my first one. I don't know if you guys have ever been to one, but a lot of learning, a lot of writing, but that was okay. Uh would recommend it for your first one, but um otherwise, uh I also hope you guys did see the board retreat is being postponed for a later period. Um just makes sense to push it back. So, it's I do apologize for any inconvenience that might also provide. Do you want to add? So, that's it for board leadership report. Uh moving on to policy review and adoption, we do have a first reading for policy 3223 related to the freedom of assembly. This one's just discussion. I mean, I appreciate the clarifications.
038Right, we're we're uh one law to what we can look at, but like using the examples and things that are fine that the policy uh attendance policies are still being enforced. If there are no further discussion, uh this is This item is not up to vote for today, so we will move on to number seven. There's no unfinished business, no new business. Um something I did forget to mention related to board leadership and agenda item number nine was board request for future topics. Uh we did begin discussion related to how these items are added to this list, but more to come later. Just a something we can formalize cuz technically, it's a request to add something to the agenda, and the partial issue that require uh a form before it even gets onto this. So,
039something to think about we'll discuss later, but really interesting discussion. Any questions about that? Or a suggestion before we even change our process. That would be a good time. I would agree that I I would agree that we should at least agree on what we're going to talk about and then like cuz some of these things I'd rather not waste our time in a board meeting. >> Yeah, I think it's coming up striking a balance between making sure that everyone you know, has a chance to have you know, have be heard and and get the info they need but also making sure we're not overloading um our schedule with with the topics that can be addressed um >> I'll say >> through some other means or outside of the meeting. >> Yeah. Fair enough. Yeah.
040So, no changes as of yet but it was a really interesting discussion. Um moving on to board signature, please sign your official documents. We are going to enter in executive session >> to do a review of a book reading this evening. >> Thank you everybody for being here. We're officially going into executive session.