001Afternoon. I'd like to call the meeting to order. This time everyone, please stand for the pledge allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty to justice for all. >> All right, everyone's received a copy of today's agenda. Are there any proposed changes or amendments? >> I move to adopt the agenda. >> All right, have a motion to have a second. >> I second it. >> All right, all those in favor of adopting today's agenda, say I. >> I. >> Right. Uh, public comment. >> Nope. Didn't look like it. Uh consent agenda is the next thing on our agenda. Uh because routine motions can be approved in one motion. I'll entertain a motion to approve the consent
002agendas. >> I'm not the only one. >> No, thank you. >> You make me feel better. >> Yeah. >> I'm here for the emotional support. Um, do I have a second? Second. >> Okay. All those in favor of ads in the consu discussion. >> Oh, sorry. Any discussion or question? >> Thank you. Steps. >> We're getting there. >> Chad, I have a question. Um, there was a charge to Chad CPT for $8,43960, which was a lot more than what we usually see for those charges. Um, wonder if we could know what that's for. >> Uh, yeah. So, that one is uh out of our CTE department. Uh, and it was 26 annual licenses um at about $300 a pop plus tax uh for all of the CTE staff, both middle school and high school. >>
003And how are they how are they using that? >> So, primarily they're are using to design their frameworks and their framework is basically the scope and sequence of their curriculum. Uh they're also using it for unit lesson planning and uh to help design their assessments. That's the goal for this year. So they're one of the first departments to go all in on AI and especially CT is a little bit different because they don't have like a set curriculum necessary in all content areas. They have curricula, but it's it can be a little bit more open-ended, especially for some of the more um you know, NH curriculums or more uh uh curriculum. So like you know when you have uh occupational therapy you might have a handbook but if you have maybe uh or a textbook
004but you have maybe you're running two classes at once. Sometimes our CT teachers will have occupational the not excuse me sports med one sports med two. You know having AI to help design unit lessons for both groups at the same time can be really helpful. Um helping with hands-on project ideas especially in CTE can be really helpful. All right, >> question related to charge. What's it like for the record retention? How how do you capture that for programs? >> It is actually a very very tough thing to do because there is no centralized type of management for that from a personal use standpoint, but what they've actually purchased is a team use. So there's an actual admin side from there where you're able to collect some of that data and so forth from the back
005side of things. >> And can we track analytics too? >> They can track. >> Yeah. So that's something we can evaluate going into it how much it's being used. >> Yeah. Cool. Good. >> It's great. >> Yeah. I have one on I didn't I it's page but all I have down here for whatever reason is invoice 2127.0 zero. And most of the invoices were running a thousand, maybe a thousand and a half, couple over two, and one of the next highest was like um $4,080, but then we had an invoice for $11,842. Why the jump there was the same type of situation? >> Uh so this one is for a utility. Uh, the vendor is City of Quincy. Um, I'm not sure why it's so high. It does look abnormally high, but it looks like
006it's related to Mountain View. So, I can definitely look into that for you. >> And, oh, just an understanding, public records requests, some say rescended and some say closed. Does that mean they're refused if they're rescended? >> No, we we can't refuse a public record request. Uh what happens is sometimes they will resend. They'll say disregard my my request. So then they'll resend it. And then if it's closed, that means that we fulfilled it. >> Oh well, some of them say fulf. Okay. on our uh Red Rover contract. Do you really feel that this is necessary that we can't manage our own absences for less than $10,000? >> What this is is not just managing absences. It is also our automated substitute system that teacher and paras um so it's what contacts teachers in the
007morning. It's what brings our subs into open spots every day. It's a really comprehensive uh system that that we rely on and we couldn't get subs without it. >> And annual budget status. Okay. There's just some terms a capital project that's rainable or building a new school. >> Okay. The debt service. What's that? >> So debt service is what helps us. It's the fund that we use to pay back our our bonds. And we just have that. >> Yeah. So >> what funds that? >> So the fund the taxpayers do. So the the prop the property taxes and the bond the levies come in u from what is collected from taxpayers and it comes and it goes directly into our debt service and then it goes directly off. That's the only thing it's used for
008is the paying off those. >> Okay. >> Then excess revenues versus expenditures. Uh, it's my writing. What are the parentheses for >> It's a negative. >> Oh, okay. And GF expenditures, uh, professional development versus instructional support. Is that not the same thing? >> Um, so the way the the budget status in there works, it's kind of a canned report by our um by our software. um it kind of just uh I'm not exactly how to explain it. It it it looks at the activity of the account code and it lumps things that way instead of necessarily >> meaning the same thing as we do when we look at an account code but overall the expenditures >> are correct. >> Okay. I just I get that it's okay. Yeah. No question. >> That's it for me.
009We did have one personnel report question. Any movement on the cooks or assistant cooks? >> I saw it was posted in the >> mean hiring another. >> Yeah. >> Yes. We ended up filling one position. We still have uh one to go though. >> Yeah. Cool. >> And it's an indistrict transfer. It's not necessarily an outside. Yeah. >> At least eight. So yeah, the job that's important for Okay. >> Any other questions related to the consumption? Now, if there's no further questions, do I have a motion to person? >> Say, sorry. All those in favor of approving the consent agenda. I >> My term's almost over. >> And now we are on to >> honors your dinner board. >> Sure. >> Um, just thanks again everybody for your time today this morning. I just think
010it was really well spent having those open conversations with one another and look forward to a another one this fall. I think it would would be great. So looking forward to that. Just thank you. I know it's hard getting off work and spending time away from all the things you get going on, but just appreciate your dedication. Um few updates. Federal funding was restored last week. I emailed the board that on Thursday the federal funding, so our migrant funding, multilingual funding, some professional development funding uh has been restored. We're still waiting parameters from the federal government, but I I feel that that those funds aren't it's not to deviate too far from how we've been using it. So, um I'm just very thankful for that. Uh we have one last one less than one month
011of school uh or summer till school starts, excuse me. So, uh I can't Oh, Casey was talking about this. On the 27th, which is one month, we launched our back to school, um resource center. And, uh so, anything that our families need to know about what they need for back to school supply list, registering for sports, um uh school fees, uh the any kind of paperwork that they need to fill out is all in one place. So that launched and >> every grade >> for every grade K12. So every school, every grade um so just really uh I was you know it's the earliest that we've ever done it. I my told my kids about it. They weren't as thrilled. They didn't want to hear it. Um but >> so we are positioned to start
012the the year as far as communicating what our parents need uh to help their kiddos start. >> And that'll be through the district paper. >> It's it's on our well a couple formats. So this came over. So, every parent got a text and a link that goes right back to where all the resources are in one central place. Then about two to three weeks before school starts, they get the the back to school guide and that's paper. Everybody in the community will receive that as well. Um, and then every school kind of does an open house or an opportunity for parents to come in prior to school starting, too. So, we'll hit it in a couple different ways. Um, transportation interviews are scheduled for August 4th starting at 9:00. I would love to have a
013board representative sit on that interview. Um, so if you are interested, >> can it's it's August 4th from 9 to 4. So there'll be the interview panel. So I we'd be great to have one board member sit on that. Um and then we have a community meet and greet uh for staff and community and families from 5 to 6. So if you don't sit on the interview panel, you can come and and meet the candidates too. >> Real nice. >> I do. Yes. >> That's the same day we're doing parent meeting for reunification. Can you be the teaching? >> Yes. The fourth you can't >> I can't be there. >> Can you be there? >> Woods from 5 to 7. Yeah, I guess I could do interviews during the day. Uh, as long as I'm
014out soon enough for a parent meeting at 4. >> We actually will be done by 3:30. That's why schedule because I'll be there. Okay. GJ, you want to talk about the the process? >> Yeah. So, uh there's a a big uh procedure process that has been here before I was here, but we actually get a selection committee. We put it out. We have to we try to get at least three weeks, three, four weeks that it's out uh to the public. We also paper and we have different social media platforms that we take it out on. Then we get a pool. This year we got for this position we got seven candidates which was really highly competitive. We have one that has a degree from central actually in pupil transportation. >> Oh wow. >> Yeah.
015And she's a driver trainer. So she's really well versed candidate. Then we have two that are currently uh transportation directors which we usually typically it's hard to find a transportation director much less already doing that job >> and so the transition should be easier you know with any one of these three candidates. So great candidates we had seven brought the committee together and then we scale them. So we have our job posting what the preferred and what the required qualifications are and then we rate one to one to five on each section. Uh after that we tally everything up. We pick our top three. Uh in this case sometimes you can get up to four. But for this in particular because we had seven we drop brought it down to three. We'll go through a
016full interview process which is that's why it's 9 to 3:30. We have a meet and greet. Then we break up into three different um kind of their own schedule. One will stay here in the conference room with about a dozen u uh school district employees or representatives that'll make up the interview committee. Another one will go on a district tour and then another one will do a writing process. We really want to see how their communication skills are and kind of put them through some scenarios and see how they respond to that. They'll all go through all every uh one of those. We'll have lunch in between a couple of breaks. Then they'll get their time from 3:30 to 5:00 to kind of decompress, regroup or whatnot, and then come back at 5. We'll meet
017at the transportation department from 5 to 6. And that gives an opportunity for all the staff members to come through and meet and greet and get the community on board. It's a really big position, especially for our community. Um, the other piece is all of these interview questions and kind of how we crafted our job description was based on feedback from the drivers and transportation staff. It was really important for us to get their voice and make sure that it's going to be somebody that they um has qualities that they would like to see in the next director. So, kind of what they're hopeful for. But that is the whole process. It is a been a lot of work over the last three weeks, four weeks trying to get interviews and um seeing, you know,
018meeting with all of the transportation staff, but I think it's going to be well worth it. And it looks like we have some great candidates. >> Then there's a day too where it's a smaller interview with DJ and I and the two finalists. >> Yeah, we we'll narrow it down and then on the sixth bring them back in. That's right. Thank you, Nick. and they'll present us as a a 30 60 90 day plan what they hope to accomplish uh as director within those that time frame >> uh to us. Then we can ask more of a open dialogue around their plan and how is it integrating philosophy and with the district and then we hope >> have a probation u >> yeah period >> I mean with the director it always is it's kind
019of ongoing um but uh they're an at will employee they don't have a union but uh >> DJ is going to work closely with them and help them on board uh and be successful as possible we hope to have the the candidate at least um recommending to the board by we're hoping by the 9th the 8th that that next week we may need to call uh special board meeting to approve the hire but it'd be great to have a parent sit on the interview committee as a representative board or any board member that are any board members or any member >> I think it's open I have an I have not just made yesterday and I can't remember the time, >> but Shannon, you're willing to do that. >> Okay, I'll send the invite and
020bring it over to you. >> Okay. And then, okay, thank you. Any questions about the process or the position? >> You do a history background check. >> Oh, of course. And reference checks. And yeah, it's a very thorough process. >> Yeah, really good references so far. Yeah, we generally we do we'll do pre-reference calls all the candidates and then we'll we'll do offreerence calls as well. So we'll try to you know talk to these people who else should we talk to that maybe they haven't listed. So um uh and then also we have cabinet retreat. Um all administrators come back uh August 1st. So I will bring the full cabinet team, all the directors back on the 5th for a retreat and then our admin retreat is scheduled for August 8th. So we are up
021and running next week is going to be the next two weeks are going to be incredibly busy. Um we also on top of that this just isn't enough to to really kick us off. We're doing multi- agency drill on the 6th of August. Uh TJ's all recording that, but we're working with Grant County Sheriff's Hospital, EMS, uh helicopters going to land and touch down. Um we're simulating a bus accident. So just really appreciate all the players that have come around the table >> and we're not as directly involved. Um but the week after that or either the 14th or 15th of August uh QP QP QPD uh is they'll be conducting a active shooter drill within within either the high school or the middle school uh with u not live ammunition but rubber bullets uh
022I mean to be as realistic as possible. >> What date is that? They're targeting for that that uh 14th or 15th of August, but we will communicate that out to everyone once we get a firm date because when you have a bunch of police cars at one of our buildings, um same thing with the drill at the hospital and there'll be buses there. We'll make sure that the community knows that it's a drill that there isn't something actual happening. Um and then for WASDA, we booked we registered for the annual conference and booked hotels. So, every board member is registered. uh if you can make it, you know, I think it's great to have you there, but as soon as you know that you can't make it, let me know and we'll just cancel your
023registration and the kids are going with us, too. So, that is all I have. No student board today. Uh I don't think we've had any leadership report updates since the last time we got together. So, no policies on this agenda. Is there any unfinished business? No unofficial business. Uh any requests for future topics? >> Thanks. >> Okay. >> Uh then we're on to our work session. >> Are we staying right here? >> Yeah. What the heck? >> Thank you. >> Sorry, it's online too. >> You can make notes. So, I get to show you the um 2526 school district budget. Not really sure. You going to be my guide there? >> Yeah. See how it works. >> Um so, the very this is basically the same format that we've used in previous years. So, if
024I've gone over this with you before, then it it should be somewhat familiar. Um, basically go to the budget summary which is the next slide and that gives you a brief overview of all five of our funds. Um, as you remember we have general fund which is where we do most of our business. That's where um all payroll runs out of all of our um expenditures for the most part come out of for Mox and and like I said payroll um all of our aortment comes in there for revenue and um also our our levy money. Um the uh capital project fund is the money that we use for improvements on buildings and um like example would be the sale of our support services building. the proceeds of that sale go into there. So that
025would be the revenue. Um and then the expenditures would be any projects we have going on like uh we just finished up the well it's been finished up but the mechanical projects and improvements that we've done or re-roofing or something like that a boiler going um out or if we were to purchase pro property that would be where that would come out of. So, and then the debt service fund like I mentioned earlier was it's basically only used for the bond money from taxpayers coming in and then for payment of those bonds. >> So, um and then ASB is studentled money. So, that is completely driven by students from uh 7th grade to 12th grade. And then elementarymentaries, the principal are like the ASB adviserss, but most of our elementaryaries have kind of a little
026student uh advisory group that helps make decisions on how that money is used. Um, and most of it's fundraised money by those kiddos. Um, other than high school where they have gates at the athletic events and and drama productions, they sell tickets. So, that money goes into there as well. Um it's also where um the money for uh like the yearbooks when kids buy yearbooks the money goes into there the revenue does and then that's how the they're they're paid out of there as well. So >> fourth grade field trip all of that the spaghetti feed proceeds go in there and the expenditures come out of ASB as well that cover all the support uh for the most part. Yes. >> But you cover transportation and >> and coaching coaching. So ASB really covers uniforms,
027um, some supplies, but the bulk of the cost of athletics really comes out of district funds. >> Yeah, >> it's very expensive. >> All right, you're good. Does that include like the school uniform, the BE? >> Um, that's actually general fund because it's curricular. It's associated with a class. >> That's what I wanted. Yeah, it used to be ASV and then um probably 10 years ago uh the auditors decided it shouldn't live there and so we all had to make changes. So, but yeah, it was a lot easier when when people went to registration and they wrote one check because it was all in one fund and now we have a system that can divide it into two different funds with one check, but before we didn't have that. So, it was like, oh, I
028have to write a check for PE and I have to write a check for all the other ASB stuff. So, um it's it's kind of nice that it was allin-one, but I understand that it's tied to PE. So, um and then the last fund we have is transportation vehicle fund, which is um basically only buying buses. So, it only buys the yellow school buses and um the money that goes in there, the revenues are either transfers from the district that we would make um or the um depreciation revenues that we earn off of um our buses. So, >> you make that kind of a of a return on your depreciation. I was shocked at the amount. Yeah, we it's been between like 280 and 4 405 413. So yeah, >> it used to not be
029redirect. Uh I'd say eight nine years ago, we had very little money coming in on depreciation and we came up with a you know, we're pretty dedicated purchase cycle. >> Um you know, we prior to probably 2015, we we bought a bunch of used buses and those used buses, even though we had them on route, you couldn't count them towards your depreciation. So then we started with a a purchase cycle of 2 3 2 3 2 3 and over the last probably eight years we've caught up to now we are getting enough depreciation funds that will cover >> bus >> one bus the costs are getting a little higher >> but we also costs are getting higher doesn't go as far as it used to um but it it at least cover one and we
030still try to buy one to two like we're we're buying two new buses this year correct >> in 25 >> yeah 25 26 >> they have to be ordered >> yeah year prior So um yeah before so because it was that one bus >> that Yeah. And that was last year's >> Can you imagine? Yeah. >> But the pre0000 >> and that was a cheaper one. That was a better deal. >> We got a good deal because they they messed up. >> And so they called us back said, "Hey, you're supposed to order this kind of bus and we'll give it to you a cost if you want to take it." We took it. >> And that's a route bus, correct? >> It actually was bus. >> It was supposed to be a trip bus.
031They gave us a route bus or vice versa. and then they give it to us that that costs. >> Usually they're about 2 250 260 >> and that's without all the bel with I mean we like to get the the white roof because of >> I think it is with with the white with some of it. >> Yeah, once they'll paint the top white so it's not so hot for the kids and easier to cool off and it has AC and the cameras and once you get everything all done up nice it's pretty expensive. Maybe it is 280. >> Yeah, I don't know. Uh so I mean I I can go through all of these numbers with you if you want. Um the first column is revenues and then the next one is expenditures. I
032what you'll notice for general fund is I I budgeted a a balanced budget and that is our goal. It always is our goal um to spend the this year's money on this year's kids. Um and we're we're trying really hard. It's been rather tough things, you know, costs, Moxs, all the all the insurance, all the um labor costs, everything's going up and the funding isn't necessarily matching the increase. Um so we're working really hard. We've been trying to right size. When ESSER um funds went away, all that extra COVID money went away, um it it left a lot of districts in a really bad position. And I feel fortunate that we haven't been in position that many of them have been because we've had reserves. And so we've been trying to just um keep people
033whole and but keep us right sized. >> Yeah. >> And so we're going to continue doing that over the next couple years. So the goal is to have a balanced budget um at this point. >> And we are still, you know, doing internal trick. If the position comes open, we can do an internal transfer where it makes sense. We'll do that where there's opportunities to not fill a position. That's what we're doing. So, we're really looking hard at every position that comes open. Yeah. Um and then for capital, I have capacity in there to hopefully sell the old district office. I want to be able to sell that this year if we can. Um that would be the goal. And so that would um allow us to have capacity in there to make other purchases
034if we needed to make improvements or whatnot. Something goes wrong and we need to replace another boiler or chiller. Um we will have the money in there to do it. We do have um a fund a fund balance in there right now. Um but we still need to sell that uh that building. So if you know anybody, tell them. Uh, and then the debt service. That's basically I work with our um >> I don't care if this >> I don't know if is it a debt advisor or >> what is Corey? >> Corey player uh he works with Davidson. He's a district financial advisor. He sells bonds but also helps um advise uh districts on levy and and bond strategy. >> Yeah. So we work with him and uh he helps us compute what revenue
035we will be collecting and then I know what our um print principal and interest payments are going to be for the year. So that's basically all that is in debt service and then ASB like I said those are approved budgets by those um middle school and high school ASB groups and then also by the principles at the elementarymentaries and the transportation vehicle fund. Um the revenue is mainly the depreciation. I didn't budget a transfer from general fund into there this year. We haven't been able to make one in a couple years just just because of the situation. Um but uh and then 600,000 for expenditures is actually pretty high. I just wanted to make sure I had cushion in case something changed on some of the price quotes we got. They shouldn't, but um we
036have on order that should be arriving I think spring maybe. >> Mhm. hopefully >> um a trip and a road bus. So um we should be just fine there. Any questions on this page before I move on? >> I'm sure the trip versus bus the the trip buses they hold a little bit longer but they also have compartments underneath >> for all the the gear that you might need to take. They have a flat nose generally. So, >> okay. >> But do they do a morning route? >> What's that? >> Our trip buses, we'll use trip buses for >> sometimes. Yeah, but not we don't we have enough where we don't we don't need >> but it's nice to have extra buses too in case something happens break down. We'll use them. But yeah, sparingly.
037>> Is that what we Well, I think we did what I took to did we take >> that was a suburb. Um, >> but the trip buses are >> football games, football games, football, basketball, uh, >> club competitions. >> That's our yellow fleet. The suburbans are our white fleet. >> Yeah. Oh, okay. >> Yes. >> So, the next um slide is basically a breakdown percentage wise of our revenues and budgeted expenditures. Um so the revenues uh almost 8% is federal uh 15 and a half is local and states about 77%. And so out of that federal would be mainly just our grants and our food service. Um local would be our our levy and any any monies that we bring in locally for you know like lunch monies which we don't really charge but we
038do have all a cart so people can buy things if they wanted to. Um and then state would be mainly our aortionment and any of our state grants. >> So we automatically let them have it >> for free. >> We actually are funded through the state to do that. >> For what? >> For food. >> It's a program. I And I think if we hit a certain threshold of the poverty data, we didn't have a choice. We had to go there. >> Threshold. >> So we were above that threshold, so we had to move over to it. Um the next category is um the employee versus non-employee costs. Um currently the budget has us at uh just 84.69% um salaries and benefits which I feel is a little high and I know Nick agrees. We're
039working really hard on like you said um taking any open positions and moving people into that. So, it should eventually reduce that. Um, but we aren't the only ones in this situation. I mean, that's kind of happened with a lot of the negotiations and the and the way the funding hasn't necessarily matched the increases of everything else. So, um, >> just how does that moving chess pieces affect that overall cost just because you're eliminating position process? >> Yeah. >> Okay. >> Correct. So, position wouldn't be filled, right? So yeah, if we if we take a a a non instructional teacher and put them into a teaching position and don't fill that non, then it's just basically one less >> search staff that we're paying. >> Okay. >> So that's that's kind of the hope. Same
040thing with classified. I mean, we're we're doing the same thing with classified staff. >> Savings by consolidation. >> Yep. Correct. >> Yep. And attrition. >> And just one of the issues that we're we're facing is just increased cost of insurance in general. It is just is it that's a main about $13,000 per employee. >> No, it's 16. You're talking medical for per se >> for um employee benefits. So um we are required for every uh employee to provide full full benefits. um and we're funded for those benefits for those um those teachers and and staff that we are actually funded for. Well, we're we have a lot of staff that are paid through federal programs. So, that those programs have to absorb because we're not funded for those staff. Um so, it's it's a lot
041of money in in uh before we went to the SEB um medical insurance program at the state level. um we would give people benefits based on their FTE, which is common in in most places. So, if you were only a part-time employee, you got part-time benefits. >> Um but this is added to the cost. It's also made it very difficult for like um federal program budgeting because um you have to it's really the percentage of an employees benefits goes from 30% for someone who's a full-time to 85% for someone who's partial because you're having to add that 16 grand to to their total benefits. >> None employee rebated costs. So that would be m like uh materials, operational costs, utilities. Yeah. Our M socks basically. >> Okay. >> Insurance. >> Mhm. >> Yeah. So um
042and then the bottom the bottom uh graph is basically the expenditure by source. So uh the basic ed is about almost 50% of our um and levy is about 50% of our budget at this point. Federal is 4.3% vocational which can is some of that is federal is 5 and a half and then sped part of that is also federal is 10.4%. And support would be all the admin, all the um custodial, all the grounds, um a lot of district office staff, um secretaries at the buildings, um librarians, all of that fits into the support percentage, which is 29.9%. And it's not even just the personnel costs, it's also like the supplies and the utilities. So, and then just to look at it a different way, um the next slide goes over by program and
043that's more granular. It's kind of looking at the account code level. Um it's it's how how we report to the state um by program and activity. Um I don't know how much you want me to go into this >> line by line. line by line. So number I will I will transpose for you. No problem. >> Can you transition with kindergarten? Is it the same level that we currently have it is frozen? Yes. At the current level uh for the next two years and then they'll reevaluate it again. Um my hope is that there will be some other districts that might not put in for their grant and then they'll be able to expand the program to communities like ours who desperately need >> can expand >> uh preschool states. Yes. Correct. But we won't
044be able to expand for the next two years. >> And who the chairman? >> That was the state legislature. >> Oh >> yeah. Yeah. We have any questions on this one? >> And the next one is really exciting too because it's all that >> by program. >> Real quick, book the vocational middle school. Which programs is are going to fall under vocational? >> Uh that's all the CTE. So um they have like a >> pre-engineering woods. Uh they have a food health class. They have a um engineering. They have a medical premed exploration class. >> They have computer coding. >> Is computer science one of them? >> Computer science is one of them. Yep. >> Yeah. Sorry, just make sure I'm reading this right. Um our annual budget is around 60.5 million. >> Yep. and
045that is I every year um we we budget conservative on enrollment and that's what drives what our revenues are going to be. Um but knowing that we're being conservative and hoping for a bigger kindergarten class and hoping for new kids um I have always been advised to put in additional capacity. So in both revenue and in expenditures I put 1.5 million in. Um, last year I only put in a million um, and I came back to you guys and asked you for more. So, I'm hoping to not have to do that again. So, I put in 1.5 this year um, in both revenues and expenditures. And if if our enrollment doesn't come in um, higher or it doesn't come in as high as we projected, then that will not go into the budget to be
046spent. It just won't. So, >> that would be a good thing, right? >> Came and hired. that came and hired be awesome. >> Yeah. >> And if I had to come back and ask you for more because of that, I'd have no problem doing that. So, >> um, so then the next slide is, um, oh, I didn't go over revenues, did I? Or did I? >> No. >> Okay. So, revenues, it's broken down by the late the local, state, and federal, um, programs. So, uh, or sources. So next year we are expected to get 9 million in um levy which is higher than what we've had. I we've kind of beefed it up a little bit each year. Um and then you go down a little bit further and you can see where I put
047that $1.5 million in there for the extra capacity. Um our state aortionment is expected to be close to $32 million. >> Yeah. The donations is that straight cash donations or does that include in kind? >> Uh it's usually straight cash. >> Yeah. Uh we we tend to get a lot of donations uh from like Microsoft or for that aren't necessarily if they're ASB then they'll go into ASB, but um we've had a lot that have been for like the Yonder pouches. Um so I always try to make sure I have a little capacity in there because we've we've been blessed. Usually we have a lot more than the 15 that I put in there, but I'm trying to be conservative. So, um, but yeah, that's that's what that's with. It's the local donations we might
048get. >> Um, you can also notice that our state special ed and uh well, there's two lines of it. There's 902 and 5.1. Um, those are both uh actually a good increase from last year because the state came through and and increased that funding for special ed, which is awesome. >> Um, and the rest of the programs are pretty much status quo except for when you get down to federal. Um, our title one district improvement. It has gone down a little bit from last year. It has I don't know if you guys remember the slide we presented about how our title funds have been dwindling and they they have gone down what was it >> $50,000 this year but over the last two years it's around $300,000 that we've been declining in federal programs. So
049>> it was like 6% or something. Um but it's still a decrease. So that's disappointing. And then also in there is our AIE grants which are I don't remember what that stands for the office of student >> student success and improvement. >> Yeah. Um many of our our buildings have um received these grants um and they have changed that just as of this last week um how they're going to fund those. And so I believe that the number is still the same. It's just who it goes to and how much has changed. So, um, >> so we have a couple schools that identified for improvement. You know, they've told the state that we've we, you know, identified you for improvement back, you know, last year you would get dollars uh to help you with those
050improvement strategies. Well, the state has pulled back those dollars. Um, >> we were told through June that they were going to get this much, >> correct? Through uh only three schools receive funding now. Correct. Mhm. >> bigger amount of money, but it's then there's less school that are actually impacted on >> uh such as uh QM school of 7 students, they're not going to receive any approvement bucket next year improvement money to help improve even though they've been diagnosed with or been identified with middle school, >> but they're just not at the high threshold that some other middle schools are. So, they're pulling their but money back and giving it to other schools who make simple and I disagree with that. But >> who writes our grants? >> Um, Victoria for the for our federal
051grants uh with the exception of special education. Um, Sunshine does those. And these are not these aren't competitive grants. These are so you need to be right how you're going to allocate the funds, how they're going to be used um to receive the funds. Uh we don't apply for a lot of competitive grants because they're just they don't out there. >> Yeah, >> you have a note that says require stock disclosure. Who requires us to disclo the state? >> I have to correct. >> Yeah. In our in our budget presentation, I have to have Yeah. I have to put in there how much we're funded for MTO, how much we're going to use, and >> if there's excess money, how we're gonna use it. >> It's I I don't Sorry about that. >> Yeah, I
052realized it yesterday, so I added it. >> I obviously didn't print it. So >> that's okay. But if the state asks, I told you after my eyesight isn't that great up there, but what's the gap between the two.5? >> Yeah, it's a lot. >> It's more than what we're funded for, >> right? A lot. Um so then the next slide if you guys are done with revenues is the budgeted enrollment. Um I am budgeting uh basically the same number that we did last year. Uh we have high hopes that our kinder is going to come in higher than the um 215 that I that I have in there. But um we're just going to be conservative at this point. >> Registered right now. >> Uh 197 last check. That was in like June 30th I
053think I asked. So we're about 197. You know it it you just never know until really that second week, third week of school. Um you we still have we it's not uncommon to have families register till third week of September. Uh I think 215 is a conservative number. um which I would rather have in a budget than we come in and we have 240. I'd be really excited and happy about that. But I I don't anticipate it. I just don't. But we have had some families come to the district that have moved into the new um housing behind next to the high school to register their kids. So there are some families moving into the new housing which is great. >> It's promising. Question. What's with the8 of kids? Yeah, like 47.8. >> So like
054we might have students that aren't served for the full day. Like they might just come. I think we might have homeschool kids that come for PE or they might just come music or we have running start students that might not be full-time running start and they might pick a couple classes at the high school. So we do have some partial FTEs >> and every month you'll see that you'll see the the kind of the warm body count like how many >> the head count. >> Head count. Thank you. Head count and then you'll see the FTE. Call it warm body just >> Yeah, we do. Isn't that funny? >> So anyway, you see the world body count and then you have the FTE and the FT is what you're funded and our administrative assistants, they
055calculate to the minute each one of our kiddos are in school and then report that to TNT or reports that to the state and then we're funded on the average FTE for the year. So you might it might look great in the first three months, but if you trail off the second half, you so you still need a really you know we might have a boom in September, October, but we're still watching those numbers. Well, and the reason why it's nice to be conservative is they fund us based off of the budget through December and then in January they look at our average and start funding us off that. So January if we overbudgeted could look really bad. So um because they start taking money away from us and so I I don't want to
056be in that situation cash flow-wise. So that's that's why conservative enrollment is I think the best route to go. I also budgeted in here. You'll see a drop u the kiddos from 10th grade to oo to 21, but we that's when the kids have an >> tried to leave um have the option to go to running start. And so I always try to budget in there. the kids that go and we typically have about oh between 11th and 12th grade not any questions I'll go on um this slide is the uh the budgeted staffing versus the budgeted um what we'd be funded for in basic ed and CTE. Um there always is a gap at this point in the year for budget. Um and then I I believe we had 22. We were at a
057gap of 22 last year. I could be wrong. It would it was >> significant. It wasn't. And then um if you look down at actual, this is where we're at this year um for and this is only basic ed and vocational or CTE staff. Um we're only off by 3.7 from what we're funded. So, uh, we take a we put them in there and then we take federal funding and we start trying to layer that in there and braid the funding so that it fits what they're doing and and utilizes the funding the right ways. Then the next slide, if there's no further questions, is our our budgeted reserves. So, um, because I'm budgeting a balance or yeah, budgeting a balanced budget, uh, there really is no change to our what is in our fund
058balance other than, um, our minimum fund balance will change. It's all based off of, uh, it's 5% of whatever our budgeted expenditures are. So, that will always increase a little bit. Um and then to allow us to be able to um assign the fund balance so that it isn't unassigned and ready for negotiations to come take. We assign them to specific the we have a resolution from many years back that um allows me and Nick to assign it to specific projects that we may use it for if if we need to like buying a bus or so we would make a transfer to TVF and and uh make that bus purchase if we needed to. Is that a transfers in and out? >> Is it what? >> I saw the term transfers in and out
059on our I think accounts >> payable. I'm not real sure where I saw >> like page three or something. >> Okay. Um it Yeah, I'm not I'm not 100% sure what where was it on the budget? >> Budget. >> Oh, on here. >> Yeah. Sorry. Yes. Off of this. It's like my I just got it. Um yeah, so I um I if there had been a transfer in or out, I would have put it below it. I didn't budget for any inner fund transfers, which would be from one fund to another at this point. If we need to >> um I got it. We need to move around. >> I like the minimum fun. >> Is that something you'd recommend sticking with at 5% or would you recommend looking to >> No, I'm very conservative.
060So, I would prefer it to be 8%. Um, as of right now, I'm not sure if that's the time to change it. I don't know. I'm not sure timing wise. >> I think it's up to the board and >> absolutely, >> you know, I would be more comfortable with an 8% too. I think we're going to be possibly under eight or right at eight this year. You know, there's other there's other districts who have stairstepped it. So, you know, maybe for this year we go from five to six and then the next year depending on the budget you go from six to seven. Um, wasn't it? >> No, I think we talked about it. We talked about it. And I I mean when I every year when we get audited they they suggest two years
061or two months worth of payroll at least which can be anywhere between 8 to 12%. And so most districts are not there. They're between 8 and 10. >> Could we could we put it up to eight? >> We could. >> Yeah. Get back on. I I don't think it's a bad thing to make sure you have a minimum fund balance only because um expenses are growing. 5% doesn't get you very far. >> Absolutely. >> Be pulled at any time. >> Well, and that that >> right now we >> and that 5% that 5% on balance is one month of of sal. So that that depending on the month >> depending on the month. Yeah. Um, but on a general on a general month for all of our employees, it's about $3 million. >> One payroll
062sale. >> So, you know, 8% would give us a little bit of a month and a half probably. >> Yeah. I think that's something we can definitely keep talking about as a board. And I I think 8% is is >> I think it's a good goal. >> Great goal. Are we in a space right now to make a decision and change it now >> or does this have to officially wait? >> Well, we would have to do a resolution >> and we have a policy that we change, >> but it's not it's not a big deal to change. We can talk to our next port leadership about that and if come in then bring it back to the board, >> bring it back to just get through. >> Sure. >> Yep. We definitely can. So,
063any questions on this? >> Nothing. >> That's a good point. >> Okay. And then I just I just put this in here every year so that um so that you kind of have context of where we've been and where we're going. >> That was me. >> Oh, I thought I touched it again. Um anyway, so we in 1516 had a 20% fund balance and so we have been very fortunate to have that fund balance to get us through the past few years to be able to um come out of the esser fund cliff and to be able to um >> do you feel like we're out of that cliff now or beyond it or we still >> No, I feel like the end of the esser cliff brought on other issues like the MSOC and
064the sub the sub um issue where there's not enough funding 5% to 8% cuz like >> I think it was gradually going down. Is it time to go back up? >> Yeah. >> I I feel like it's okay to set it where you guys are more comfortable. Um and I think that needs to be our goal operationally to get us there. >> Oh, I see. >> But I think there's some there's some strategy. You know, it the timing is is of it. you know, we are still coming out of Esser. We are still, you know, making adjustments with staffing to accommodate, you know, the 2.3 million and then the insurance hikes that we've seen. Um, you know, we're going to do our best not to, you know, 7.2 is I hope we don't go below
065that. Um, but I still don't think 8% is a bad goal to have and I think we could >> What's the appearance of that to the staff >> I think >> that are getting moved around and adjusted and funding that's funding. >> Oh, but we're going to put three more% in our budget. >> I think that's some of the strategy to it and perception. Um, you know, then >> I'm going >> Yeah. But I think there's districts that have it at 12. >> Yeah. I don't >> I don't think it's a bad goal either. >> I don't think 8% is unreasonable and I think it's something that we should be working towards. >> So, can we put policy 6022 up for review? >> Yeah. >> Right now with the way things are going though, the
066stairstep uh method might be a really good idea to go six, seven, eight, and then you're working towards a goal but still allowing us to be able to make >> absorb it as >> certain decisions that are going to help us financially. I I would recommend our goals 8% but I think with the policy I think I would I would probably feel a bit more comfortable with the six seven and eight but as a full board knowing we're working towards 8% um with all our labor partners that they know that we're working towards 8%. >> Oh yeah. Oh yeah. If we can just put that policy for review and discuss it. >> Yeah. >> You bet. >> I agree. >> Because I don't think we're quite out of the woods yet. We're working to get
067out of the woods, but it's it's just if it was just ESER, it'd be easy. >> But it's ESSER, it's MOGS, it's the additional insurance cost, >> insurance, >> it's the paid family paid family medical leave where, >> you know, that we only get paid for sub days, >> but then you have people that can take paid family medical leave and we feel that staff are a little liberal in taking their their paid family leave. I think it's I don't think it's being used as how it was probably intended to be used. >> Yeah. >> What what caused do we know what I mean what caused the jump back in >> I don't know say the >> from 20 yeah when we went from 20145 to 1516 or back from 99 to bump back up
068by 034 to over 9%. >> What drove that? >> I don't remember. I feel like that's about when we had some of the bigger >> bigger um >> Yes, we had we had that too where we had our assessed values just we were told it was going to be 3% and it ended up being like eight of an increase value. >> It's kind of an unplanned windfall on >> Yeah. Um I also think we had um our big bubbles. >> Yeah. You also have an increase in the students. >> When you get when you start growing the students that revenue grows and all of a sudden you have more money left over >> that 16 17 that would have been when the county assessor turned over and they because we had our properties in Moses
069like were reassessed and we' almost doubled >> because they hadn't done assessments in so little >> they they kind of left status quo >> as a good old boy >> compensation. And I will say back then uh I mean I was very I did not have the experience in this and so I think me and John were both trying to figure things out. So we probably didn't have a handle on how that all went down um quite as well as we >> would have now. Um >> but I in in some ways I'm I feel very fortunate that we had it >> was a a good thing to have. So, >> but if you have if we get a a 100 kids for example over the next two years, that fund balance is going to
070grow because we're going to operate it the same, but two years have 100 more kids. I mean, it's going to be quite a bit of money, >> you know, and we are we have five small neighborhood schools. Uh in 201, you know, 15 16 we had really large elementary schools. We had one elementary school with 700 kids. So, you know, we could really absorb a lot of FTE and not pay for additional staff because you had them all in one space. >> Right? >> Now, we have five, you know, in essence, you know, kind of like George Elementary. George is unique. It's small and and it's great and, you know, the community really wanted a neighborhood school, that small elementary experience, and we're doing that, but it is costly, >> a more expensive model. We
071have enough space where we probably could I would never suggest this but you know we could probably have combined two elementary in town but I think the neighborhood schools people really really like to the kids it's safe it's a secure environment >> um >> it's just going to make it mortality >> to build a big reserve >> yeah because they fund a a school and and FTE based off of a 400k elementary school so we're not at 400 per >> so levy is back filling >> exactly So that's >> so if you had five schools and brought it down to two bigies are going to go way up. >> Yes. But yeah and at that same time when we when we did a reconfigure we already had that great enrollment gank. We were just going
072like crazy. >> We had 240 260 as our our kindergarten >> rejecting these elementary schools. If you're going off that trend we would eventually 325 350. We'd grow into that. So that's when you hear say right sizing is we're right sizing because we haven't grown into that 300 >> 350 ideal. That's really where you want to be. So we are cutting back sections. You know we are going to be looking at schedule this year at the elementary to make sure that we're maximizing our FTE um with our specialists with you. So it can be PUT steam um just growing in those buildings. But again, the optimist in me, and I know optimist, the optimism doesn't print money, but >> you know, we still have 500 homes coming in to our community. Uh, but, you know,
073it's it's all retrofunded. You know, you're not funded for what you think you're going to have. >> Uh, so that's why we are so conservative. But when I saw the family come in and register, I'm like, where are you moving? We're moving to new houses next to the high school. Um, I am hopeful that we're going to see NFT gain. I don't think it's going to be anything like we saw, you know, in 2014 and 2013. I don't think we're going to see that. >> Was that about the time Aaho? Really? >> That's in Aaho where they came in and people were moving in here. But see, we're just people aren't having families, large families. It's one or two kids. DJ and I did our part. We got four. Okay. So, moving on. The next
074slide is just specifically capital projects fund. So, um I'm hoping, like I said, that we can sell um the old district office. Um and then we are going to have I'm I'm thinking about $950,000. And so, these are the the projects right now. I mean, the roof is done, but we're holding on to retainage payments. So, we're we have to pay that out at some point. So, I needed to budget for it. And then this is kind of our miscellaneous projects as they come in. 500,000 of that is dependent on whether or not we sell that building or not, though. And then we have a um we have the retainage for the Mountain View and Pioneer mechanical upgrades that we did for boilers and chillers. So, both of these the projects are done, but we
075have to wait for all the state paperwork to come in so we can release their retainage. So, So, that one's pretty straightforward. And then debt service, like I mentioned, this is basically calculated straight off of um what bonds we are collecting or property taxes we're collecting from the taxpayers and then what we owe um on the bonds. And the bond rate um has about stayed the same or is projected to. Sometimes we get updates on that for 25. Um, but yeah, it it went from 106 and 23 to 96 cents per thousand and 24 and it's folding about the same in 25. >> Okay. Which is always nice to have easy. >> Yeah. Or easy. Yeah, >> we're pretty we're pretty blessed >> uh with when we passed the bond when we built the buildings.
076Um the timing really couldn't have been better. >> Yeah, for sure. Well, and our assessed value has has grown a ton. So, it's really helped out the taxpayers as well. So, well, unless they're assess value, but yeah. Do we have like a listing agent for the district office? >> Yeah. >> You own Jard? >> Uh we have in the past traditionally. >> So moving on, the next one is ASB. Um and I have the expenditures and the revenues by building. Um, and again, those were decided and there's board minutes and they went through a lot of like middle school this year went through a pretty lengthy process to just determine their budget for next year, which is pretty cool that they're getting them that involved. So there there is a good healthy fund balance in
077ASB and so um especially at the middle school because of all of their magazine sales over the years and so they are looking to to use it in some some really helpful ways. So >> do you guys still do the Christmas catalog handing wrapping paper one? >> Yeah, >> because I've had trouble with that one. I've had kids take my money but I never see products. We've had also cases of fraud too with with adding older students saying that they're going fundraising >> too. Um that happened one last year or two years ago >> like 19 year olds. They weren't even >> but it was a little kid that that might have not given your money. I think when that happens, call the schools. We're always uh we're willing to get refunds. But the middle
078school does a big they do wrapping magazines, but no one really reads magazines anymore. And it's more chos. Yeah. >> Chocolate, cookies, I think. >> Well, and they have an online avenue, too, where you can have it shipped to your home so you can you actually get it. So, you you might want to go that route. >> Yeah. Okay. But the kid still gets the >> Yeah. No, you actually they they give you their own little identified code and it gets that kid credit and >> um Yeah. >> Well, that works for me. >> It's nice because they can reach relatives that don't live in the area. All right. >> So, that was that was the thought process. So, >> do you have a question between the different elementary schools? there's such a wide variety.
079>> Um is that maybe related to like the size of the enrollment or just like I guess what is it? >> Um well for instance um monument we run the entire fourth grade spaghetti feed and field trip out of there. So all revenues doesn't matter where it was where it was gener which building it was generated out of goes into there and all the expenditures come out of there. So that we have one pot for that whole entire >> $3,000. Is that about 30 grand? >> It's about 30 grand now. >> Yeah. Um the other ones um have all done their different fundraisers to raise money. I mean Ancient Lakes is a relatively new elementary school. They didn't even have an established ASB. So when they first got established, all the elementary schools kind of
080donated some of their funds to for startups because it was all the other elementary kids that went there. So, um, they're still working on building it. Um, but they all do their own individual fundraisers other than the spaghetti feed and, um, so they that's kind of why they're a little different, >> but if you take out that 30, they're pretty close. >> Yeah. >> Other than Pioneer, but they have some phenomenal jogathons and um, >> yeah, >> and a catalog sale. I was shocked how much money they made off of those. So, >> I'm just thinking of equity just to make sure on the long term we're watching. I don't know what if that's school climate or something, but just >> keeping that in mind. Um, >> yeah, >> that our schools are equitable experiences
081for the kids and >> Absolutely. >> But at the end of the day, it really is their call to generate fun things or not. >> Yeah. Well, and I don't know. I know that when they reconfigured all of the um all the elementaryaries, I believe that they as principal got together and decided they you know they were all going to do a jogathon or some type of a a run type thing and then they could do another fundraiser. >> They try to stay off each other's schedule and then they've also identified every first grade will get this field trip, every second grade will get this field trip. And if the building wants to go above and beyond the minimum, they can. that there's at least one field trip per grade level that every kid will
082get to experience. >> Doesn't matter what elementary you go, get that same. >> So that was the equity was definitely a part of the conversation when when they reconfigured and I believe they've to also PBC's that fundraiser that >> absolutely >> aren't going to be reflected in that. >> Absolutely. And they actually help a lot because when they have the fundraisers, um, lots of times the PDCs will come in and they will either run it and help, you know, offset some of the costs or they will donate the prizes to the kids to promote it. And so it's been very helpful. Um, and then the last fund is transportation vehicle fund. And we did talk about this already a little bit. So the the main revenue in there is depreciation this year. Uh there won't
083be a transfer at this point in the game from general fund in there. Um and then we already have on order two school buses which will not equate to $600,000 unless something completely changes. It's more like $450, but I wanted to have a cushion. So it's probably a lot bigger cushion than it needs to be, but we have the capacity in there. So >> that is the district budget. >> Very poor. Is it like a begging fun or like beginning fun though? >> It's beginning. >> It does look like begging. And sometimes I feel like I'm begging, but yeah. >> Yeah, >> you guys have questions later on, let me know. There's a lot. >> All right, there's no further business. enjoying today's meeting. You want to go south?