001Good evening everybody. I call this meeting of the Quincy School District Board of Directors to order at this time. Please join me in the pledge of allegiance to the flag of the United States of America and to the republic for it stands nation under God indivisible and justice for all members of boards received a copy of tonight's agenda and any proposed changes or amendments off the agenda. All right. Just ask if there's any move to adopt the agenda. Any second? I second. Okay, we moved and seconded. Adopt the agenda. Are there any discussion on the agenda today? I would like to make an amendment on the agenda. Oh, okay. We can we can back up and make I just want business on hold business. It's basically just a statement. Okay. All right. We'll uh consider
002that when we get to unfinished business or that unfinished. Okay, we'll consider that unfinished business. All right, everybody agree with this or do we need to move make that motion discussion? So you can move I have a few questions that No, first we need to we need to move second your So does she make? Yeah. So, somebody else needs to make a motion for I'll make a motion to add to the agenda whatever reader wants to discuss and I'm in in unfinished business. Okay. And I I will second for you to read it. Uh now entertain a motion to approve the agenda as amended. All in favor or sorry. All in favor you said that would be all in favor. There's any discussion questions. Any discussion or questions on we already made at this point.
003Perfect. All in favor? I I thank you. Any public comments? No. Okay. On the my favorite part, the consent agenda. Next item on our agenda is consent agenda. The consent agenda includes routine matters that may be approved in one motion. I'll enterain a motion to approve the consent agenda. I move to adopt the or to approve the consent agenda. Second. And all in favor say my favorite part. Your favorite part. Yeah. Please any discussion? Look excited. I can't be right. I had a few questions. Please. Yes. Um in accounts payable, what kind of a settlement was Kevin Nagato? What what was needed or what was that for? So that was a result of a student that was injured um on the playground and that was the remaining balance. Was that the past year? No, that
004was that was last year. Oh, that Okay. That was instead of making an insurance card. And then I had uh on band five, what do we get for band that costs almost $10,000? Instruments. Do we buy their instrument? We don't they don't even keep it, but they rent rent instruments from us. So, and then we also buy drum line, which we generally I mean students generally don't purchase, you know, the big drum line drums. So it's it's a you know and really that could be about 10 instruments. So we do this every year. Um it all depends. They they have a but they do our band also has been growing quite a bit. So I think we'll see any kids next year. Now what is King County Director Association? bids on buyers cooperative is a
005cooperative that we are a part of it. They get they go out and they solicit for bids on our behalf so that we can get lower prices on many items mainly like school supplies. Okay. Well, I I wondered because it looked like we were buying a lot of supplies. Yeah. through them and I didn't know if they were just somebody that we hired and they needed an office space and we had to supply it all. Supply. Okay. And then a payroll account. Um on page five and six. Let's check. God, can I read my own handwriting? Oh, do we have uh on the last check? Oh, the last check probably on that. I've already forgotten what it is. I wrote for um we write it to ourselves the act of the AC. So it um
006it tells the county that we are processing a payment. I see. Okay. And then in the personnel, we're down nine parrots. We had two that we've hired, but I uh am really concerned about that again. I mean, we seem to be losing parents every single week. And how do we keep up with that? We I mean, it is challenging hiring classified staff. It's that way everywhere. Um, we hire and then we lose them. I mean, we're generally running about 90% 95%. Classified. Um, yeah. And it's it's, you know, especially with pairs, it can be more challenging when there isn't it's not full-time necessarily. So, I'd have to look at the specific situations. I know sound well there were some that had medical leave two of them it sounded like but it's a one day leave
007so why I don't know why because they're exhausted all their their leave so if they use all their bargain leave the leave that's allotted they have to ask for unpaid leave I see and then of course the one terminated is what we all discussed correct all right and on the amended calendar I just want to be gone um a little over three weeks. I'll miss both meetings, but I will try to get you guys soon. I don't want to take it too something so much space, huh? Okay, that's it for me. Any further discussion we cons any further discussion any questions we remember I'm trying to hold it together I'm just so glad you're here. Hey so do we need hearing no further questions advisory at all? Good. Would you like to take an advisory
008vote on approving consent agenda? Sure. Did you take the not as a yes? Yes. All right. There any no further discussions? All or uh this all in favor? I motion carries consent approved and we're on to reports. We have budget report to begin. The exciting stuff comes first, huh? Riveting. That's first. You want me up there or? Yes. Okay. Well, this is a good month to show you guys. Um I'm not sure if you had a chance to look at the budget status report. Um but that's kind of um where I'm going to start. So, just looking at general fund, um this is kind of where we're at at the end of April. So, um year to date, when we started the year, we had $5.8 8 million in reserves, uh, which is right around
00911%. Um, and then this was our budget revenues and expenditures. Oops. And then this is where we are. We're about 71% of our revenue we've received. 68% of our expenditures have been expended fully. And then we have about $17 million worth of um incumbrances, which puts us at a 98% of our overall budget of this $58 million. If we were to end the year right now, we'd have $7.5 million. We won't. Um I'm anticipating that we will hit our full uh expenditures. Um maybe even go a little bit over. We had talked about that at the beginning. I'm assuming we're going to hit into our um reserves a little bit which will probably put us around between 8 and 10%. Which is still very healthy. Um and I don't know do you guys want to
010go into the other funds or are you good with just looking at this because this is this is the major one. Yeah. You have any question about this? Yeah. I'm just ignorant when it comes to your accounting. It's amazing, Kimmy. You get through all this. But revenue, money taken in and your expenditures are exactly the same. No, that's just the budget. That's a break even budget. Um, no. So, we anticipate based off of enrollment and grants that we will get about five $58 million. Um, that is all kind of subject to the way things land. um and also costs and inflation. And then lots of times we're putting together a budget similar to what we're going to be doing this year without actual numbers from the feds and the state as to what what they
011plan to give us for those those those grants. So um it some of it's a little bit of a guesstimate but it based on previous years and enrollment and then expenditures um I try to give build capacity because basically what our budget is is you guys approving us to be able to spend that amount of money. It's an authorized amount. So if if I make it less then we don't have as much capacity to spend if we needed to or if we gained more revenues and needed to spend it or got another grant and wanted to spend it or more students enrolled than we anticipate. Exactly. Exactly. So we always try to add a little bit of padding on both ends and break even budgeting is about the easiest way to go. Plus if you
012if you budget to go into the red you get lots of questions. So yeah, just for for my clarity, the 71% that's we're still waiting for the rest of the state funds to come as we get the final accounts for the year. Yeah. So the revenues are a little um funny because it's not like I get a set amount every month for a portionment. Um they actually have a really wonky schedule. It's like 3% 3% 4 and a half% 5% 8% 5%. Every month's a little bit different. Um you get more towards the end. Um, and then the levy dollars come in like November, December, and April, May. So that's I mean that's when you're going to see these huge spikes in your in your revenues. Um, so it's really hard cash flow-wise. You really
013have to manage, you know, making sure you have enough in reserves during those times when you're not getting as much revenue, but you have steady, consistent expenditures, which is basic basically how it looks. Okay. Yeah. Um, and then similar to the way, um, I present the budget report in the beginning when I'm showing you what we're budgeting for the year, um, I broke down what our expenditures by program were, um, through April. So, right now, 51% is in basic ed, um, about $20 million. Vocational is the gray pie piece. And then instructional support, which would be um district office, it would be custodial, it would be um a lot of uh the support staff. Um and then program funds are 11%. Transportation is the teal. Food services is 4% the green. And um what did
014I miss? Orange special ed 11%. relative to our peers the like just because it's a hot topic in neighboring districts the 15% for for the instructional support so are we on average with our per districts or I mean I haven't really looked toeto toe and it also depends on how they code them um some some districts will code some of their support staff their district office staff out of basic edet as well and I don't I purely do instructional support just because it can be levy funded. It can also be basic ed state state funded. So, um I would have to really look at how they're they're coding it to see if we're apples to apples, but um I don't think we're out of the ballpark. And I don't mean to put you on concern,
015but I just I know it's a hot topic. Yeah. Yeah. And then revenues. Um our our local revenues are the darker green, the 20%, our state is 72% and then um federal is 8%. Which is just about what we I mean it looks very similar to what the budget look like. So it's staying on on par. And I'm going to put a little aster here. The scale here I just want to sorry it's okay. Big enough word just me this only goes up by five students. So, this zigzag did cause a little bit of confusion in one of our previous meetings. So, I want to make sure I point that out. This is only five kids, just so you know. But, um, this is basically looking at the sped funding versus expenditures. And so, the
016enrollment is the yellow. So, I mean, we really have stayed pretty even, but it doesn't look that way. But our expenses have gone up. And that doesn't show fun, our expend expenditures, you know, the cost of everything. A lot of it has to do with contracts. We can't seem to find the specialist to um to provide the services to to hire in house. So, we've had to go out and get contracts, which could be costly. So, um and then the next slide. Um yeah, so I added I know that Nick had shown this to you guys last year um when we were talking about going into the budget for this year um about the the gap there is between what we get funded for um materials supplies and operating costs or MSOCs. But in just
017comparing utilities and insurance, the funding has stayed relatively steady but the costs have inflated. So the gap has just grown even with we got a little we got a tad bit more this year like last year was 70 grand. I think this year's going to be 150. So but I don't think it's going to close that gap enough. So and and the the cost of insurance and utilities is it's blown way past inflation. Yeah. So, you know, the state's given factors or or, you know, you know, $20 per student, what what we're having to pay far exceeds that um with our insurance or operating costs. Yeah. And we have really tried hard to like not put claims in, not, you know, overuse insurance. Um we've taken some higher deductibles on stuff that we knew we
018we we could do um just to kind of save on the cost. But how does this compare to other districts? I think they're all kind of in the same boat. I mean, I I we hear that Grant Countyy's, you know, some of the cheapest utilities and yet we still have that huge gap. So, and then insurance alone is just skyrocketing. And I I mean, we did get good news that the renewal is supposed to be on the lowest end of of all all the raises they've got going on, but and in the past, we've been on the highest. So, A couple years ago, Casey, we were seeing insurance rates across the board. Some districts had a 50 to 60% increase. Some districts had a 30 to 35% increase. And it really all depended on, you
019know, what was the the valuation of your school, the insured value, you know, if you hadn't had your buildings looked at for a long time. Um, you know, and really what prompted this is there was a fire in u Almyra and then there was about a five million insurance gap uh that the state had to cut to pay for. So then the insurance company said well we probably need to chew that up and then natural disasters uh across the nation has just everybody in their personal insurance and then Washington state is a plaintiff uh favorable state. So, um, it's it's not a great spot for for us. It worked depending kind of case. So, all those factors have really led to insurance just going through the roof for us. Um, and some of the things
020I wanted to highlight, um, we have really worked on trying to like strengthen some of our controls within business services and throughout the district. One of the things we did was change the um time sheeting process which really has eliminated a bunch of extra time that was happening without pre-approval. Um I have heard many directors I mean maybe not everybody's on board but a lot of them have said they really like the idea that they're having that conversation with an employee before you know just getting a time sheet put in their face to sign. So, it has really made everybody look differently at the budget and and notice how many time sheets there really were. Um, we're also finding efficiencies in current processes. We um continue to try to find ways to um do things
021better um but with the same amount of people we have. Uh we are currently looking at some of the um staff onboarding and um hiring processes and trying to make those a little bit more streamlined and easier for for on oncoming um employees. Um the other thing that's really good is our kindergarten numbers for 2526 are actually looking really strong. Uh we I think we had 190 something. Yeah. uh last week and so that is higher I'm told than it's been in previous years. So that's a good sign. Um so that's that's hopeful for budget for next year. Uh and then I have been meeting with um uh principles regularly with their budgets. We discuss their oy grants. They have they some of them, not all of them, but uh have grants for their um
022school improvement planning and uh others just have their building budgets and we go over all of those things and and we try to come up with, you know, ways to use those dollars in in uh efficient ways to do what we're already doing or um enhance it. So, yeah. Um, the other thing I didn't mention on here is we're going to continue to do some of the budgeting um, strategies we did last year where we are um, not really hiring unless we absolutely need to. We are looking at every single contract, every single um, uh, position when someone leaves, what what do we need to do? How do we fill it? Do we move? Do we adjust? Um, we are also, um, so we're kind of looking at attrition, um, without having to, we don't,
023we do not want to go into a rough situation if we don't have to. We want to keep everybody employed, but we can. Um, and then we are really scrutinizing all expenses. All expenses. So, yeah. Did I miss anything? No. Do you guys have any questions for me? meeting. So, in case that wasn't said, I got to be at the introductory meeting for audit and they had nothing but blowing things to say about your general experience with you and our budgets and stuff. And then in the closing email we got, they had nothing again echoed good things about you. So, their experience here. Yeah, it was it was actually a really good experience this year. You're being recorded a good experience. Have it on record. Yeah. specifically on the on the entry one. They they
024were excited to work with you specifically. Yeah. Made it sound like you made the process. Thank you for handling that. Yeah, no problem. No problem. So, any other questions? Okay. Well, you'll see me again soon for more budget. Thank you so much, Tia. And now Victoria Victoria team tonight. Well, um, good evening. Um, as the director of support services, it is my pleasure to be sharing some updates along with Maria Bay. She's an important part of our team. She is the migra lead and um, our outreach coordinator for the school district. So, we're going to talk a little bit from communication to collaboration, strengthening our school community. We're very excited to share with you some great things that are happening in partnership. Next slide, please. So, tonight we're going to provide that update um on
025who really is a part of our team and as well as some very important critical partners. You don't do this alone. We also have a journey to share um from involvement to engagement to true partnership that that will help you to see where we're growing and where we're going. Um Maria is going to share a little bit more about the um current state of our our groups at the building level and the district level as well as highlighting some growing resources and training opportunities that we have. And then we're just going to close, pardon me, with u some reflection on what we're learning is our data is really listen and learning around the voice in our community and our families. And so how does that help us to inform our next steps? So that's what
026we're sharing this evening. Next slide, please. So our core partnership team is myself, um Jessica Alcarez was not able to join us tonight, but she's our parent engagement coordinator. um she does much of the trainings um and also works with some direct services for students and then Maria Bay our outreach coordinator. We don't do this as a leadership team alone. We have some very important critical partners. Um and these critical partners work with us for example um connecting like our parent leaison at the building level are critically important because they build bridges between our families and schools. And so as a partnership leadership group, we meet with them monthly. We be sure that we sure that they have tools to do this important work and training so that they are a breast of anything that's
027going on in the district to be sure that they're communicating with families in the best way possible. We also know that informing is really important and so we we work handinhand with digital and our communications team. Um Jessica Blancas has been amazing. I know you've heard from her. Um her position and what she has done to partner with us in communication is just extremely important and appreciated. Um they ensure our timely, clear and accessible communication. Um we also um have critical partners in other district places. Um Allison talks a lot about the partnership even in curriculum and assessment and about the voice of families. with Pauline who helps us so much in whole child and the penrest survey and heard Sunshine talk recently too about her growing engagement with our special education families. So lots
028of important critical partners there. We have a support team with migrant um our migrant graduation specialists, our whole migrant team, our social workers, gentto lazison. They're right in the field providing direct assistance and helping families with the resources that they need. And then we not to forget most importantly, we collaborate with our families. And they are co-creators in the educational experience. And we don't do that without an amazing community partnership. And I know Nick often highlights, I don't think there's a report he provides that doesn't talk about the amazing currency community um and how they provide resources, advocacy. Um they knocking on our doors often of how how can we help, how can we partner with you. So we're excited to share some of these details. Next, this shows a continuum, a family continuum. We
029start with involvement, and that's critically important, but it's really more of a one-way. And when we came out of the pandemic, a lot of what we were doing was informing. Um, and we did notifications. We still do that notification of events and meetings and activities, and those are critically important. But we what we know is that there is more to a partnership. And so we knew that as we move forward in 23 24 we really looked at how we were strengthening engagement that means two-way communication. So in this way this was asking families what did they think their feedback um we had we increased the number of surveys. We had empathy interviews. Um we initiated hacks parent advisory chances at committees at building and district levels. And so we really did want to hear voice
030and how we might be able to be stronger toward family partnership. And in this way, this is a continuum that we now feel deeply connected. Um they're more engaged and it's ongoing. So you've got a two-way communication that is more cyclic. You hear feedback, you listen, you learn, and um you do actions around that. So you co-create plans. So we are excited that in 2425 we're going to be sharing some of the ways that we've grown into active participation two-way engagement. We have uh more acronyms for you. You know family superintendent advisory council that is our group at the district level that um Dr. Bergman goes and hears families and we're going to have a slide about that. We have our building packs, parent advisory councils or committees that cocreate action plans. And we also
031have our migrant um pack, parent advisory council as well that really helped us to model some of these other parent groups because of the success that they had over years of time. So the next slides will be Maria talking about our packs and some of our resources. So I think a lot of you are familiar with what our packs are. In fact, I see I do see some of you that participate. Um so thank you for that. Um and our packs are right now we have a pack at all the buildings. Um so we really excited because when we started this work we were like how are we going to do this right? And um Jessica Alas joined the team um in around 2022 I believe. Mhm. And so when she came on board, she
032took on the responsibility of working with secondary and I continue to work with elementary and the migrant program. Um so uh some of the topics that we've uh had at our pack meetings was the social emotional safety and belonging and then we also talked about parent family engagement plans and data review. So when we meet with families, we're not just bringing them information. We we're also asking like what are some things that you guys want to learn? Um I know you guys love surveys. Everybody loves surveys, right? So um we do some surveys with families and we asked, you know, what are some things they would like to learn? I think this year we intentionally changed our survey a little bit to make it a little bit different because it feels like we've been using
033the same survey for the past few years and this year we were like we're going to add some more questions. So we partnered with uh Colleen and uh Jessica Blancas and we talked a little bit about what we could do to help us understand a little bit more about what the families wanted to hear about without it being because we had the same topics for a couple years and we're like we need to add more. So they um filled out their surveys and part of what we do with those surveys, we include it in the uh parent family engagement plan which is a requirement by the state and we also provide some information to the families um about what the plan is and what it looks like and then we get the feedback. Um and
034uh as far as data review, we partnered with Colleen to uh have the families look at the panorama survey before it went out. So, she was at one of the meetings with Dr. Bergman and they shared the information about the survey. Um, and I'm sure you'll be hearing more about the survey and stuff. Um, next slide. We also have the family and superintendent advisory committees. One thing that I've heard, I've been working with the state um and the ESD uh for multiple reasons and uh we've heard wonders about the um family and superintendent advisory committee because they're like, well, not very many districts are doing that. Not very many districts are allowing their families to meet with the superintendent. And we do have a a a formal format, but it's not necessarily super formal. I
035think parents really like having the opportunity to share their voice directly with Dr. Bergman and he's very approachable, very friendly. You all know him. So, um, families really enjoy that. So, um, the purpose of the EPSAC is for representatives from our parent advisory groups to meet quarterly. So, we meet three times per year. Um, they connect, they network, share celebrations and concerns. Um, I think this year I don't think we got very many concerns. I was very we were very pleased. Um there was a lot of celebration. Yeah, we were what was that? It's a parent pick up. Yeah, I absolutely agree with that. Yeah, but I feel like we I mean we've we've been doing a pretty good job, you know, listening to our families. When we first started, I felt like there was
036more and right now it just feels like they just want to share the good things they're doing. And so they provide a lot of feedback. they do actionable items. One of the uh things that I I really appreciate from Dr. Bergman, and I'm sure all parents do as well, is that he's, you know, he hears what families have to say, then he goes back and do some work and some things and comes back and always has an update for the families. So, I think when we talk about family engagement, I think that's where we uh we have grown a lot is we always come back and we share with the families what we're doing. We're not just doing a survey. we're not just sitting here listening to what you're telling us. We're also doing things
037to help improve some of the things that you're bringing to the table. And so I feel like that plays a big role. Um this year's topics were um artificial intelligence and the panorama survey updates. Uh we talked about uh the safety and uh we also had I think DJ was yeah he was the uh he presented the safety uh information and then uh we had the SSO from the middle school. We also have two SRO. So I know that came up in the survey. Parents really want to get to know the SRO. So next year that's something that we might um we we might do. And then um we talked about survey data and then Jessica shared an update about communication survey as well. So the best part about families being able to see uh
038survey data districtwide is that they can go back to their buildings and then kind of like look at the data that they heard from the district and look at the building data and just kind of uh check each one of them and see how they align. Um, so we're really excited to continue this work in the upcoming school year. And then if you can go to the next one. So the I'm probably talking really fast. I think so. Real quick question. Okay. Of the parent involvement that's happening. Is there a certain grade level that it's more activates? Is there a lot of parents just from elementary level or is there a lot of parent is there a what am I thinking? as far as numbers go, how many are showing up and and does it
039fall at a certain grade level? So, there's we don't really like to say it's about the numbers. I really think that it's important that now we have a pack at each building. At some point when we started, we didn't have all um the whole district representation. And at the family superintendent meetings, we've had 100% representation for the first time this year. So, we were really excited to see that. Um, when we talk about numbers, I think elementary, I'm sure you guys are aware elementary, you know, it's easier for parents to even the kids. And the kids are like, "Mom, you know, you need to go cuz they're going to be talking about this at the I have a secondary student and believe me, he does not care. He's like, "Mom, can you please not go?"
040Except he's going to be a senior. So, this year, I've noticed that he's gotten a lot better. like he's actually telling me, can you go to the banquest? You know, so I'm like, oh yes, he's coming. Schools have pretty good turnout this year, though. Yeah. Yes. I was just going to get to that point. I think all schools have gotten at least 15 parents, you know, at some point that have been to their pack meetings. So, we were really excited to see that. And um my favorite part is when they all come together at the air and they get to share, you know, what's going on at each one of the buildings. Um I think it's really cool when they're like, you know, we're doing this and this really works for us. One of my
041favorite ones is the one that they do at George U, which is the um the father dance and then the mother son dance. Those are really nice and they're very well attended. And so when others hear about that, they're like, "Well, we need to do something similar." So now we have almost all of our uh buildings have some type of event that um is driven by families, by parents. So we are really excited about that. I'm sure you guys have heard about the Di Mertos. You've heard about the family festival from Mountain View. So those are all uh events that have been brought up by parents and things that they want to do for for the school community. Um any other questions regarding thank you for your question. Um and then for the migrant parent
042advisory council uh this group is a little bit different. We do have representation from um K12 for our migrant parents and we are working really closely with the ESD. In this picture, you can see these two ladies from the ESD who came and shared about trauma uh aces of trauma at that meeting. And that was also the meeting where we had our first winter resource fair for families which was really well attended. We had over 100 participants. So we were really excited to see uh that we had a good turnout. And then Dr. Bergman is there. Um, so these are our parents that have been in the program for no one of them has been here for more than 10 years. Both of her kids graduated and she's still part of the program cuz she
043really values and is very passionate about the work that we do in the migrant program. Um, and then we have uh so they meet with the leadership team meets monthly and we do have some students that participate. So Mara is actually a student at QIA and she is um part of the pack. Um and then we have the general meetings which is every I don't want to say it's every three months but we do it three times a year not counting the family festival and then we have the family festival which is once uh once a year. So you might be asking like what do you guys do with general meetings? depending on what the parents want to hear about. It's the different topics that we bring. Uh this year's we talked about in the
044fall we talked a little bit about uh the ACES of trauma and we also had a partnership with the North Central Regional Libraries. Um sorry not Maces of trauma we talked about migrant supports. I'm sorry. Um and a lot of the migrant parents are not familiar with the um the student advocates or the uh graduation specialists and that would be Nubia Ramirez, Alicia Sanchez and um Johan Faras. So some some um parents are not familiar. So what we do is we try to bring them to at least one of the meetings to share information of what they do with the students. Um, and then in the winter one, that's where we did the resource fair and we have the ISIS of trauma. And then in the spring, we talked about the we we did the
045um the Oh, we're going to be doing the spring one. My bad. I'm so sorry. May I'm like, wait, we haven't done the spring, but we are going to be doing it. So, we have about 20 plus students who are going to be graduating, and this is the first year that we're going to do a graduation celebration for our migrant students. So that's where our spring pack is going to be. We're going to have a celebration for our migrant students May 30th. Feel free to come. You are invited. And then uh for the family festival this year, it was in April 27th and we had about 536 in attendance. Uh that's not just families, that included vendors and um that included volunteers. We had a good amount of uh volunteers. uh family, staff, community and
046so we had a really good turnout. Uh it was a very fun event and if you can go on to the next slide. So uh this is usually Jessica Alcaras presenting but she's not able to be here with us today. So, I am gonna have to look at my notes because um we work together a lot and I can probably give you, you know, a little bit of info about what each one of those programs is, especially strengthening families because I do uh I help um facilitate the program. Uh but ready for kinder uh it's a school readiness program that empowers parents and or guardians to succeed in the role of the children's first and most influential teachers uh sorry in the roles of as children's first and most influential influential teachers. Um so ready
047for kinder is a program that's offered uh for families. It's offered in in three sessions. They do a spring um fall and a winter. And this year they had 20 spots that were available and 15 of those were filled. Um the work the workshops are specifically for parents but in the last session this year uh the facilitator decided to bring the students so they could like learn and work together. What they do for ready for kinder is they provide a toolkit that has different activities. the parents get to take that home after learning how to use the toolkit with their with the facilitators and then they get to do that at home with the students. Um, and this program it's a good opportunity because not all kids have exposure to uh preschool for example. So
048then they can use these tools to learn at home. Um, and then strengthening families. Um this program we started doing strengthening families with the school district and Quincy partnership for youth. I believe last year was our first year and um this year we had the most families who graduated from the program. We had 16 families who graduated from the program and uh we say it's 16 families because we do enroll both the parents and the youth. So the parents who have youth of 10 to 14 years um they are a part of the program. They come together for 2 hours. It's a seven session program. Um the parents get to get to meet with a facilitator. The students get to meet with another facilitator in the first hour and then they come together as a
049family to practice the different things that they've learned uh during the time that they've been apart. Um, so I I'm very passionate about this program because I was able to uh attend the program with strengthening families before becoming a facilitator and it was very very life-changing for me and my son. Um, so that's why I was like we need to do this for more families and so um that is the strengthening families program and then we have love and logic. Love and Logic is similar to strengthening families, but with love and logic, the classes are offered for parents of all ages. And the classes allow parents to learn different discipline methods that allow their children to develop personal responsibility, self-control, and good decision making skills. And Zoa Castillo is the facilitator. And this year, um,
050they've been partnering with the, um, ready recruiter. So, I know that you're probably thinking, Jessica does both, but what Jessica does is she will have the love and logic classes offered during ready for kinder classes. So, she'll be like, you know, we're going to be offering these classes at this time and then she'll have parents registered during that time as opposed. So, she's using that as a as a technique to um get more parents to attend the love. Um and then she's also been partnering with um Colleen um to uh increase the amount of families who attend her different programs and different trainings. Um for example, for ready for kinder, one of the things that she's been doing is reaching out to Colleen for um the kids that don't qualify for TK for example. Then
051she change she gives that information to Jessica and then Jessica reaches out to those families so they can also have an opportunity to uh learn some of the techniques that their kids can use. And I believe that it on my part. Any questions for me? Thank you so much. Well, we'll just to summarize um lots to celebrate. um and looking forward to going forward. But maybe the biggest lesson learned is what what have we heard and what did we learn in here in 2024 25 because listening and learning does inform our next step. So we we learned that there were three areas that really came to the surface and one of those of course we highlighted tonight is safety. So the examples for example not only hearing voice but hearing about how could we improve
052it um not just parent pickup but crosswalk supervision seemed to also be on the minds. So um again a good example was Dr. Bergman came back and talked about how he was able to look at how that could be improved and supported so that parents feel um more comfortable around the supervision at the crosswalk. Um and secondly again that wondering about safety um when DJ presented earlier in the year many of those things that he shared parents didn't know all of the amazing things that have happened in Quincy to really improvements um the presence of safety um communication is probably a heart of everything we do. So again, gathering feedback through what we learned, gathering feedback through the Panorama family survey has really helped us to know how parents want to be informed, how they
053want to learn about information. Um, we have a pathway now through EPSAC to um share with families and we also have an a way to identify key areas to strengthen our communication between district, schools, and families. Um and lastly, we really want to are grateful about how we are able to target resources that parents are really looking for. So, uh an example is when parents, we really have wonders about pathways to graduation. It's complex. We've heard about that here in our in our room that have more experience and families really want to understand what those pathways are. So there's an event that's been created with partnership to really help students and families learn more. Um and again as Maria pointed out the resource fairs have been extremely valuable both the winter and the family festival
054that had over um over 30 or 40 doctors that came and I think that's what our celebration and are grateful that our community is knocking at doors saying how can we help and how can we share information that we have for families is something to be celebrated. So, as we close, we really um offer any questions that you might have, but we overall really are appreciative and grateful for the growing partnerships that we have with our staff, with our community, with our families. Um we're really excited to hear that u Colleen was sharing and she's going to share more from our surveys that one um theme that came out of the free responses was our families are grateful and thankful and that really came out very clearly and that is really a hopeful thing that
055we are continuing to grow and build um partnerships not only from involvement and engagement but from genuine partnerships with the community living. So, thank you so much for letting share. Do you have any more questions for us? I would like to just add one more thing real quick. We did have two focus groups with families outside of what we normally do uh with OFBI and then we were working with a a different focus group um for the Quincy Vision, 98 Freight Vision. And it was really nice to see that when we reached out to families, they were they felt safe coming into our buildings and sharing their thoughts and opinions. So I I believe that's a huge celebration uh that we could do as a district. You know, our families feel safe in our buildings
056and I believe that that's very important. So when we reach out to families, we always get a positive response from the relationship piece is huge. We had 10 families last week come in. will uh build the tables. Um and again that speaks to the power of the team in building those relationships and the community for our graduation that we hadn't ever had before. Um the team made a few calls and there were multiple people in the community said how can we help? We have now dessert. We have roses for parents. We have all kinds of um wonderful things because our community cares. Is that is that a five o'clock on Friday? I believe so. And that's at middle school. Oh, because they already booked. So, but thank you so much. Thank you. Awesome. Thank you,
057Right. the climate change surveys are written report. So, moving on to the superintendent report. Okay. I just have a few things. Uh, speaking of just people coming together to support and help, uh, we had our inclusive field day on Thursday and I want to thank Rotary and Drew Kim Foundation that, um, sponsored the event. They got really fun t-shirts for our kids and then meals for the eight district that attended and we had Rotary uh, Rotarians there uh, volunteering and it was well over 100 kids. It was so fun. U, one of my favorite days of the year. So, just thank you to this bed team that put that on. Uh, it was a lot of work, but it was a lot of fun. Uh, we wrapped up all fourth grade field trips. Everybody fourth
058grade field trip was very successful. No one got stranded five. That's kind of our marker of success that they all come home and uh we weren't stranded on I5. So, with with those two bars, it was a very successful and the kids had a great time. They came back exhausted and uh they had a good time. Student board rep interviews are tomorrow um at the high school two to four. You only have that on your calendar and I sent you guys questions. I think we about eight people are interviewing now. So, a lot of interest. So, that's going to be really cool. I did have a question. My uh my great niece I guess is has asked if so should I be a part of that? Maybe not that particular one, but I think you
059can sit on everyone else's and be part of the discussion. They're 15 minutes. So, I had mentioned her last year. I thought she'd be great at that. She decided to do it. No. Yeah. And that that shouldn't deter. Okay. Yeah. Well, we can talk about in there, too. So, um and then uh just a couple things coming. I mean, graduation is right down the road. Uh June 2nd we have scholarship night from 5:00 to 6:30. Thank you Shannon. You're going to be there represent uh the board and Rotary. So it's going to be a great night. Um then June 7th graduation is my favorite day of the year. Um Casey and Diana will represent the board if you can be there at 9:30 and we're generally done around noon. And then uh we Shannon did
060pass along the WASDA conference uh session proposal to me today and recommending that we do a presentation on AI and how the district is navigating AI and uh I think Camille's going to submit a uh a presentation. Um what is it? I forget the word. Yeah. Anyway, a proposal proposal. do ones that do like one of the sessions that also offer. So we'll see if the board gets if we get selected for that. That'd be kind of cool. And then um just a reminder or next board meeting noon and we'll have Bill will reach out to lunches too. So that's it. Awesome. Thank you sir. We move on to strength to get through it. Sorry. I can't take myself seriously. So, I'm hold my notebook. Okay. It's in 5 hours. I don't know what's going
061on. I'm a little concerned, but we have one of our last events, senior, which is our senior sunset, and our courtyard takeover, which is where we all go into the courtyard and spend the entire day day there. We'll have Mr. while making burgers, hot dogs, and we all have got games just to spend time together. Um, our last my last spirit week. Um, and then we have our last assembly this Friday on seniors. And for band, we will be attending music of the parks. It's a two-day event in Silverwood. Um, so I think the next couple weeks, the next week actually, well, for me personally, is a lot less calmer while I'm graduating. So, yeah. It's exciting. I'm very excited. Yeah. Yeah. And where are we? I know you can't tell, but I'm very excited.
062Well, I mean, where are we going to school? I'm officially committed to University of Oregon. Nice. Congrats. Thank you. Isn't that the D with the colors, too? Okay. Thank you so much. and leadership report. Um, we've just been using this time to continue to update what's going on with the state and title N. Um, we're current the state's currently under investigation by the federal government. That's kind of the end of said update. That's it. But yeah, that's we'll see what comes with this. The seems OSBI is going to dug their heels in along the rest of the state. So, we'll see where we go from there. But I think our wait and see stance has kind of been productive for us since none of our kids are currently impacted by any of the stuff that's
063going. So why stick our notes into it in the meantime? But there's nothing else to add. So uh policy review and adoption second reading that is an action policy action. Do we have any questions on either of the planes up for adoption today? We have policy 2230 transitional kindergarten revisions. Move. Yeah. Sorry. Any question to adopt? Do we do all three in one? Yeah. the two kind of two here. Any questions on the two before we make the motion? Okay, I'll uh request a motion to make a motion to adopt policy 2230 and policy 681 as recommended. I second it. All those in favor say I. I one more board reps. Oh, I'm sorry. Advisory. Advisory. Sorry. Thanks again, Case. All right. All those in favor say I. I. Okay. And then unfinished business. Freedom.
064I just wanted to make comment. I I just can't get past not standing with a group that does not prove that. Um, I don't tend to make friends with this statement, but I would at least like, and I have no desire to try and change your minds. You guys got to do what you've got to do, but I've got to do what I believe is right. And I just wanted on record that I oppose persuading. I think we need to make a stand. America is all about the people voicing what needs to be done for change, not the government telling us what to do. And that's where I stay. So your thought is to release a statement as to where we stand. Huh? Your thought is just to release a statement as to where we
065stand to what? Release a statement like what what what action are you? I know. I just simply wanted on record that I do not agree. I feel that we need to join the schools of Mar. I don't believe in it at all. I can't have that. It's just who I am. And like I said, I totally respect your positions, but I just want to run on record. But I do not agree. That was what I campaigned for. And so I feel it's very important that I make that statement. Absolutely. totally entitled to and that's all perfect and thank you very much for sharing and any new business we have none on there request for future topics or information I have a request yes sir um can can we at some point have Tom come in
066and talk about the work order process um and any ideas to streamline that and be able to provide periodic updates to orders uh that have been put in. Okay. Okay. I can spell we have a date for our retreat. So there are two dates. The 29th and the 31st are the two dates that are available. July. Yeah. We only have one meeting in July. So again, those two dates, four other board members are available those dates. So we'll add that to our board leadership agenda to flush that up. And you said 21st the 29th 31st. I'll follow up with you guys back. I'll add it to more leadership. Okay. All right. Right. So we have that future topics and then we go into a work session. Thanks. Yeah. Thanks for working. No, it's not work.