001excellent and we'll move immediately into our shs winter Sports and activities update e e e might be our first girls medal ever in history very cool good for awesome yeah that team's just getting stronger and stronger for sure thank you Kevin uh our next order of business our meeting minutes uh the approval of meeting minutes um from January 23rd and February 13th um I'll move that we approve those meeting minutes is there a second and are there any comments or questions about those minutes okay hearing none uh all those in favor of approving the regular meeting minutes from the 23rd and 13th signify with an i i opposed with an a extensions meeting minutes pass uh we're moving on now to number four which is um comments or suggestions from the audience are there any
002that have been sent to us or anybody in the audience that wishes to make a comment right uh we'll move on to the consent agenda as you can see it's fairly lengthy consent agenda um we have the human resources action sheet and payroll goods and services um Chris is there uh some uh items on there that you'd like to draw our attention to employ more drivers thank you um that's great uh retirement that I wanted to highlight on the list is Robin Gordy she's an administrative assistant at the high school uh in charge of ASB accounting and many other things and she has been here for several years and she's just done a wonderful job for the district big shoes to fill um her position has been filled internally but we are truly going to
003miss Robin she a wealth of information so she's been working on leaving a lot of notes for the next person coming in it's a big job so just wanted to congratulate her for moving on to the next chapter excellent and we we uh certainly recognize Robin's work as one of those people that makes the school work it makes it really run so uh best of luck to to Robin excellent the only thing that I was going to highlight in the payroll goods and services is um E3 Solutions and I'm not sure if everyone if you all know I think you do that we utilize u3 a lot when we do our um camera projects uh around safety and we have fortunately um done some pretty big projects one at the Middle School uh We've added
004some cameras up at Cy there's been blind spots there's been certain cameras that aren't that are old enough that they're not focusing in as well we also did a project at the high school in the lower lot didn't have much visibility down there uh when the kids are getting out of school and that kind of thing so we uh put in cameras down there in the lower lot so there's around safety a lot of camera projects going on we film pretty good about where we're at with that at this point but just wanted you to know that those are those that's what E3 Solutions is the vendor that we use for that work excellent thank you uh the next item on the consent agenda is a first reading of a number of policy updates um
005you can see uh policy 511 uh are policy updates and then there's um uh a uh um proposal to retire 3206 uh and 5011 along with 5012 Kevin could you maybe talk us through uh the um what's being asked with those policy updates I have to be honest that I've had to uh look at this and study it multiple times because it is uh first of all um not usual when uh retired policies come to you and uh it is a complex and it's um involves a lot of different things so first of all you are retiring policy and when policy is retired that means it's it's definitely out it's not impactful it's not valid it's not part of the policies anymore that govern the school district this is not only our school districts but
006all school districts in the state of Washington and more than like likely in many other states as well that they are that boards are doing the same type of thing of retiring certain policies so what what has happened here is I take you back to 2020 in 2020 there were some uh new updates to Title 9 policies okay those Title Nine policies were in place and they were in place which are our which were prior to this our current policies and procedures in 2024 uh the Biden Administration changed some policies okay with regards to Title Nine those eventually trickled down from the federal government into the state the state adopted those policies because at that time that was the law and so you as a school board adopted those based on 202 24 guidance in
0072025 in January 2025 I'm going to go back to my notes Here a federal court in January of 2025 uh determined that um the Biden administration had um exceeded their Authority in expanding those policies and so the court at that time determined uh to go back to the 2020 policies and so now we we had 2024 Title 9 policies for a very short period of time and now we're going to revert back to the 2020 policies all right is that clear as mud for all of you yep yep yes they do stay the same numbers and so why did that happen again uh the courts felt that the the administration overstepped uh their boundaries with regards to implementing those policies these do have to have to do with obviously discrimination sexual harassment uh gender identity
008sexual orientation all of those type of things as well so we're we're simply going to revert back to what we had in place starting in 2020 all the way up until we adopted the 2024 the 2024 goes away and we go back to 2020 Chad you work in these a lot do you have to anything to add to that yes uh that's exactly right you adopted policies for a few months and we we thought that that might happen but at the time that was the law of the land so asking the board to do that was appropriate it was really dependent on um the election and what would follow from that because we guessed that those would revert back and they did so um will we come back with you with additional change policies in
009the future uh who knows but I would not say that's out of the realm of possibilities but part of the urgency around some of this is starting December OCR Washington contacted all school districts to complete um basically an assessment audit of our policies procedures do we have a named compliance officer X Y and Z we submitted that off and we got the return from OCR and we were clean in that audit with two exceptions and those two exceptions were simply because what I submitted were the 2024 policies but by the time the audit was completed um those were no longer applicable so we have to resubmit um to them through their system with um the board's approval of the 2020 policies all right uh and this is a first reading of that and so we'll
010take a a vote on um the approval or adoption of that at a second reading at our next business meeting I understanding that correctly yeah the we we have just learned that in order to meet the requirements what Chad just shared with you with our Statewide requirements we're going to have to bring the second reading to you um at the study session in March in order to meet the compliance deadlines that they've established for us okay what's the difference between when we voted in right we didn't retire previous this one thanks for asking that question I just happen to have an answer all right I know so what did the 2024 rules do it first of all expanded the definition of sex to include gender identity and sexual orientation okay so when it went from
01120 to 24 it had expansions in that area it expand the definition of sexual harassment to include sex stereotyping gender identity and gender expression discrimination it changed procedural requirements for investigation and adjudicating complaints and so that's where Chad has a lot of involvement in that and then it extended jurisdiction to off-campus and international incidents all these things were part of the new 24 it clarified protections against discrimination based on pregnancy and parenting status all of those were new all of those are now not included in um the 2020 version of that and that's where the the courts felt that uh the Department of Education as well as the uh the the Biden um presidency overreached their ability so but it it's interesting that that instead of revising we're retiring yeah right so that's that's a
012somewhat different than very different you're used to the revision of policies with new law with new wording without dated wording and so forth but now you're actually retiring ones that are no longer in effect okay great questions or comments all right the uh item e under the thank you uh Kevin and um uh Chad under the consent agenda is a second reading and adoption if we vote uh for the consent agenda for uh policy 3424 opioid opioid related overdose reversal 3414 infectious diseases 3420 anaphylaxis prevention and response 6570 property and data management 6801 Capital assets and theft sensitive assets um uh Mr McKay is there anything uh we've had a chance to look at these as of uh this is our second reading is there anything that you want to add to um to this
013conversation before we vote on this no I don't have anything to add those are pretty straightforward okay great um our our next item on the consent agenda is the title one uh annual policy review so this is something we do yearly um which is policy 4130 uh part A which is parent and family engagement um and Christie I believe is prepared uh the document for that Christie is there anything that you uh want us to be aware of you can you can see this um uh on our PDF and it's on the website but um board directors can see the PDF is there anything we need to know specifically about this no there's nothing um nothing new it just wanted links and dates for the annual revisions and and and feedback from families included in
014that but it's essentially the um continuation of what we were doing uh previous to this yep great thank you any any questions for Christie about the annual policy review for title one part a parent and family engagement all right Christy you may be up for the second one as well which is the transitional bilingual instruction program or in your word world the tbip yes uh do you want to walk us through any of the changes to that or um explain what we're looking at so what we need um annually is an approval of our tbip programs and so um it is now on our June schedule to happen every June for the following year but we need to approve this year's and um or approve it for this year so um our tbip services students
015who are multilingual Learners so they have um a first or primary language other than English and so our primary program is dual and we enter all ml students at in Duel at Kinder if they are uh their primary language was Spanish and if not we leave that up to the parents of program um we enter everyone unless parents um do not want them there and so this year we do have one um but that's our primary uh primary program we also have supportive mainstream which is our alternate program so if they're not in duel we still are obligated to provide English language development services and we do that by providing an ml interventionist at each building as well as one or two Paras and they do push and support in their English um uh language
016classes and so uh they will provide um designated ELD time English language development time as well as providing either um one-on-one support with language scaffolds or co-planning with the mainstream teacher uh to provide that throughout the day and so that is how we run run mainstream and then we also have a newcomer program so if a student is new to our country within 12 months they are part of our newcomer program um we run that uh 6 through 12 and so uh they would have an extra hour of English language development mainly around the phonics um and learning how to read and so uh we do have that 6 through 12 our newcomers um grades K5 go straight into dual um unless they have interrupted formal language from their home country uh we may not
017put them in duel because that Spanish academic is language is is real rigorous at that third through fifth level so and you mentioned Spanish are there other languages that we're using uh um or that are the students are coming with to uh the seala school district we've had a few and usually it's one at a time and they and we've had some move in and out we've had a Vietnamese family uh with a cousin um relation so two two families of Vietnamese that were related and then Chinese Mandarin we've had we've also had Arabic and so we have had um a few other languages and they would be in support of mainstream great thank you and what's the population for six through 12 for newcomers newcomers actually districtwide right now we only have seven okay
018seven considered moving into the country or into our school system as their first um exposure to American school yeah great thank you any questions for Christie on the uh transitional bilingual instruction program thank you Christie uh our next item in the consent agenda is a donation this donation comes from extreme sports uh and it's uh especially appropriate today as we're talking about uh the wrestling program the extreme sports has donated a gift of $2,000 to purchase a wrestling mat for the uh Athletic program fantastic private donation we certainly thank uh them for that um uh item I is a surplus property declaration speaking of mats we have some mats to talk about I think if I'm correct Chris okay um yes we purchased uh as you know purchased new pole vault and high jump pits
019um our other mats were very old the ones that we're Surplus right now uh in working with Becky Gau up at the high school athletic director we talked about Surplus these sooner than our regular sale at the end of June because we need to get them out of the space so that we can have room to store our new mats so that's why this is coming to you before our June Surplus sale so we're recommending that you officially Surplus this property so that we can get letters out to our public and private schools to see who if any are interested in providing a bid excellent is is there I'm I'm I the mats could potentially be still used for their intended purpose or are they at such a state that somebody have to think of
020something else they can use them um but we want to be very clear with the other districts that it's they do need to be careful because is it the high jump or the pull Vault that actually you could literally hit the ground if you hit the mat just right but um they're still usable got they'd make deluxe dog beds right yes Doberman might like that yeah exactly all right uh our next item on the consent agenda is um three overnight travel requests as spring this is the sign of spring I think uh the HOSA which is a um Health Organization at the high school is heading to the state leadership conference FCCLA is also heading to the state leadership conference I think to the same is that the same conference or is the next one
021that's got the same they are the same location and they are different weeks though so Spokane's getting some uh High School action there it looks like and then the final one is the act region five conference uh and that is not a a student event that's for two of our instructors gash and yusin are going to go down there and present to that conference if uh if we approve those overnight travel requests um are there any questions or comments from the board about the overnight travel requests okay hearing none let's uh I move that we approve the consent agenda items a through J this time um is there a second second any comments or questions further excellent all those in favor the consent agenda signify with an i i all those osed with a nay
022and abstentions all right that passes the consent agenda we'll move on now to the administration um where we have a resolution I guess I would say a recommended action that the board of directors extend the current superintendent contract uh an additional year through June 30th 2028 and um we've done this now I think for two years in a row if I remember correctly um basically uh what's being requested uh is to um add an additional year or extend the contract by one more year so that superintendent McKay is under contract for the next three years without it he would be under contract for the next two years um and um I think the idea is to give us and superintendent McKay some sense of stability um and the whole District feeling like um this is
023a commitment that we're making uh and that the superintendent is making to us as well um are there uh anything do you want to add to that uh superintendent McKay other than the only purpose of this is is specific just to the years it doesn't have anything else to do with the contract itself only the the years of the contract superintendant can be under a contract for up to three years nothing longer than three years they can be on a one year a twoy year or a threee um my request uh is for the third year which would as as Mr Peters said all the way through uh 2028 but as far as the other components of the contract those are not under consideration by the board at this time they may be at some
024Future Point uh when there's a a time to sign or or make the contract formal uh that that might be something to consider yeah the contract will any change to the contract will need to be approved by the board uh when the uh when we do that in June at the June board meeting because the contracts run from July 1 to June 30th so any formal changes will take place at that time if there's any other changes at all you will although you don't see a new contract before you tonight you're not signing off or anything this is the the action uh that would lead to that in June and I want to note this comes after I believe our last study or our last business meeting um where we um provided the super intendent
025with a mid midyear uh review of um of uh uh of his superintendency um are there any uh should we do we formal motion for this and then a second since it is an action of item yeah you need to do that I'll move that we um extend the current super superintendent contract one year through Jour June 30th of 2028 is there a second for that all right heard Jo go first uh any comments or questions about the uh extension of the superintendent contract okay uh all those in favor of the um extension of the contract through June 30th 2028 signify with an i i all those opposed with an A and abstentions one abstention great well uh I I I will speak for myself and say I'm uh very thankful that uh um we're
026able to make that commitment uh Mr McKay um as we U have said I I think your leadership has been exceptional so thank you very much um for providing that for our district our next item the on the agenda under uh number six is the board meeting calendar and it's um somewhat like uh the uh bilingual instruction program and the title one parent um uh family engagement which is it's more or less a continuation of what had been currently um under uh under adoption for the 2024 25 school year it basically just updates the uh Board calendar continuing it meeting at the same time on the second Thursday of every month and the fourth Thursday of every month with the exception being November December and the summer months of July and August where we meet
027only once um are there any comments or oh well I guess I'll say I'll move to approve the draft board calendar for 2025 uh 26 school year as there a second for that thank you Jamie are there any comments or questions about the 2025 26 board meeting calendar okay uh then we will vote all those in favor of approving the draft this is draft right or do is this is this going to be final this will be final okay draft of the board calendar which we will take to be the final Board calendar all those in favor of uh adopting the calendar signify with an i i all those opposed and extensions great the 2025 26 Board calendar is approved approved we're moving on to item C under Administration um and this is a followup
028on what our study session was earlier this month which was about facilities projects um and I'll I'll read the recommended action that the board of directors approves moving forward with facilities projects for construction of the Wilbur rep Technical Center and Stadium Field and track improvements at the ca High School um after uh a a long awaited um period though we're we're considering moving forward with um replacement of the turf at the um especially the field I guess I would say at the stadium at the high school um and with moving forward with construction of uh an extension or um kind of a remodel a closing in of some areas at the high school with the generous donation from Wilbur reps estate um to include some classroom space some teaching space um that we don't currently
029have for technical education um are there I'll I'll move that we approve the uh moving forward with the facilities project for construction of the willber rep Technical Center and the uh Stadium project is there a second for that great and are there comments or questions about the approval of the facilities projects moving forward I just want to make a quick comment I had a couple people reach out to me who I know will probably watch this meeting afterwards um and I think what needs to be understood partially is that we're losing money by having that money just sit there not doing anything with it because we're earning one and a half percent inflation is well over that and we could have done this project several years ago at a significant discount and so personally I
030think this is the right time to get moving on that project something that needs to be done and quite frankly no one else has come up with another option on how to use that money but by having it sit there we're losing out so good point any other comments or questions it's exciting I mean that's my comment is um this is going to make uh our our our students experience uh better at the school uh at the high school in particular um and give all the students something to look forward to when they when they move to the high school so U uh part of the reason I guess uh for moving quickly is what Derek said and also if we approve this now it will'll start the wheels in motion so that the timeline
031of it at least we're hoping will be by the um appropriate time for students to move into it it's least disrupted to the school year um in the fall basically is the idea not this fall but in The Following fall uh for the rep 2027 for the rep center right yep okay all right all those in favor of um moving forward facilities project signify with an i i all those opposed and extensions all right excellent we'll move on now to the student board representative report and we have one student board representative with us it's a busy time of year and we're very glad to have Claire with us today Claire is there anything you'd like to uh report on this week um yeah so uh I mean we've had quite a few conversations these past
032um couple months but something that I'd like to highlight is this week at CA high school was um course promotion week so kind of promoting our CTE um all of our different Pathways so freshman through Juniors at CA High School got to like travel and see all of our course offerings and as someone who's gone to ca high school for three years we have a lot and even ones that I didn't know about so um I just think that's a really great opportunity for um our students throughout our whole entire District because we just have so many opportunities to um just get real life experience and work experience done um before they leave high school so that's really cool and I don't know if you guys had any like questions on anything we've been discussing
033lately or just anything I would love to answer well what didn't you know about when you were walking around well it's so it's like you go to um a certain like pathway room and you learn about like the classes that they have so one thing is they're just offering a bunch of new ones and then also a lot of our um like elective classes are worth like um like five college credits like just some like one trimester class you have opportunities to earn like so many um dual credit from and there's just so many different like opportunities like we now have a um a school like store to buy um T-shirts from so that was another cool opportunity where um students can take that class and learn how to run your own business and be
034part of that experience and also um there's work studies that you can do um and get dual high school credits while also earning money from a real job that's fantastic and is this the first time we've done course promotion week uh as far as you know or did you do it last year it's this is the second year so um I mean it was way better this year than I will say like last year was and so um how it works is like it's it's kind of our celebrate Su success schedule so all the seniors get to leave an hour early and then um we get to travel to um different classes and we've done got to travel to eight different um Pathways that we've got to learn about this week so are there any
035that you wish had started when you were freshman did make you jealous of any of them um not necessarily because um there was a few that were like oh like I'm I'm good I'm not really um taking part in that but we just have so many new cool opportunities for um students and there's really anything that you want to do we have that opportunity at C high school that's really cool uh questions for uh Claire and comments that sounds really cool Claire thank you very much all right we'll move on to our um executive director for Special Services report and we're doing it a little bit different this year there's a PDF that's available on board dos and also on the uh School website for the update for special education um and that's been uh
036prepared uh by bety there's is there anything I know we're not going to click through slides and do kind of the whole show this time is there anything in particular that um you want us to to make sure that we're aware of as a school district yeah so the structure of how I put it together was uh thinking about what are the areas uh kind of the big buckets of work and so that's what the categories are so Staffing family and staff collaboration um inclusionary practices and impact of a significantly complex students are sort of the big areas that special services are needing to focus on right now now and so there you'll see highlighted what are the challenges we're facing and what are our ongoing projects that are addressing those so kind of the
037key takeaways in that summary are that we've really worked hard in the last year to look at our program offerings for complex students and have done some really nice work at the high school and at CIS and we're seeing those programs really be successful with students and helping them be more with their um their age typical peers in learning environments so that's really awesome we've also um been able to maintain Staffing of hardto fill positions including our nurses and Subs so that's continuously stopped um and we continue to be a Statewide demonstration site for our inclusionary practices at preschool so that's a celebration and that that um continues to be um a model that is supported um by the state um so I highlighted some unknowns and potential impacts and then just gave you a
038reference of all of our numbers and counts so that you could kind of understand who we're talking about when we're talking about um the number of students um if when you dive into that you have specific questions let me know but that's just trying to give you a a big picture of who we're talking about and what types of plans are supported on and then what types of services they access I have a couple quick questions um the first is I see the potential dismantling of the federal education department and subsequent loss of funds could impact especially education funds in particular um do you have a sense of how the state is moving in special education funding during this session are things looking positive or are things looking status quo um there's some some positive
039highlights in the state of Washington we're lucky in that uh our state really supports spe special education so we don't rely as heavily as certain other states on federal funding but it still makes up about 133% of our operating budget for special Education Services um so it's already um the the thing about specialized Services is that we're legally obligated to provide certain services but the cost for us to be able to staff and access those for students is going up and so the amounts that we funded based off of our costs are just not matching and so that's out facing so any cut to our funding um presents a challenge of where do we where do we make up that that loss and be able to still fund the services students have outlined in their
040plans there was some hope that the state would increase the amount delegated for special education is that still The Hope yes the way they have um the current bills that are in uh the legislature right now are primarily uh relying on increasing the cap uh for special education so meaning the number percentage of students that a district um has identified as needing an IEP they are hoping that that will increase funds but the reality of our district is that our percentage of students who are on an IEP has um maintained pretty stable but the complexity of their needs has increased and so therefore the cost of their services has increased um because they just need more and more Specialized or more unique things um and that has a higher cost associated with it any other
041questions or comments I I have one more which is that under impact of significantly complex students I note that we are partnered with yakma Valley school and um we should know something more about the status of yakma Valley school soon or are we kind of waiting on that we're waiting so um it's in the proposed budget that's going through the legislature right now um and so at the end of the session we'll know whether that is accepted if it is uh Yakama Valley school would be closing by the end of year 27 um but but uh from my perspective that just moves the problem um and so instead of having students within an institution like Yakama Valley Schools most likely they would go into some sort of group home situation and there's nothing to say
042that that wouldn't still be in our um in our service area um so it will still present itself how urgent it would be would depend on where those um alternative placements would be right now the students that we serve from ybs um are in what's called their crisis hospitalization placements which means that they have lost um their their um home situation based off of something pretty significant and oftentimes they're coming from hospital placements um that were triaged and so they're extremely complex students um that have been in very traumatic situations for sometimes months um and so Staffing them and being able to provide them something um meaningful full has been a challenge and so that's where uh looking at our programming and the Continuum that we're offering at the high school was a big project
043that we took last year to try and make it a little bit more predictable for us and Staffing and also be uh realistic to what um the students that are coming into those placements are needing thank you any other questions for Patty or comments thank you so much for the report and for the work that you do for the district um it's it's one of those things I think that makes us very proud to be a public school district and to work uh for those students so thank you very much uh our next item on the agenda is the executive director for student learning uh and Hunter's here with us Hunter is there an update this month no major updates preview yeah um no major updates other than we are meeting right now we're uh
044with every school uh planning for next year master schedule drives everything we do in all of our schools so we're meeting with all the administrative teams now uh to prepare for that that's why High School is starting in registration mode Middle School is right on their heels and all of elementary schools are thinking about any changes because Staffing uh conversations are happening now too so that's a lot of the work we're doing these next few months uh that's all I had for today next time I'll be bringing um some data around growth data around academics um primarily for K through 8 we went over a few months ago what our initial beginning of your data look like and just to see the amount of growth that each of our buildings have made within content areas
045and then we'll be talking a little bit about um kind of rebranding the Viking promise the Viking promise 2.0 uh and just making um meaning of that and presenting that to you guys great thank you Hunter so just this is a hypothetical if if they do make cuts um to the federal department of education is there testing that we can get rid of I I don't know if I have an answer for that uh that would depend on whether or not that we're still require right now the um the the Smart Balance assessments are a state requirement that's tied to federal funds as well so we have to see what those cuts are and what um what exactly is is is tied to the cuts yeah because what I see is an opportunity for someone
046like me who looks at the numbers and says uh we're not doing a great job academically maybe that would provide us an opportunity to come up with something that we feel like is an accurate assessment of learning versus having those types of things pushed on us I'm goingon to add to that my assumption is that there would if if um if that mandate is taken away uh by the feds and left up to the states then that decision goes to the state legislature um and how they would respond to that would be very interesting uh to to watch that go forward I think you're going to get a lot of varying viewpoints on should we have a state-based uh assessment system or should we not and if we do what should it be so it
047it will be an interesting concept I know there are um a lot of uh lawmakers and I can probably speak for our superintendent of Public Instruction uh that is very frustrated with the federal uh mandate for Assessments in the way that it's done now it will be something what we'll continue to watch especially with uh with uh with the talk about the Department of Education and and that work uh there and and that's a possibility I think the other possibil is exactly what Betty was reported on uh is that how how if the Department of Education goes away uh does that mean the funds go away as well and uh 133% is a big deal for special education that that is a big deal um those dollars are directed for the for the benefit of
048students who have disabilities and 133% um would be challenging to to find another way to to use to find other dollars to replace that 133% so we may go back 30 years to the wasle I mean is it because we were ahead of the federal government I guess following Massachusetts lead we were ahead of the federal government in developing State tests but maybe the trend has moved away from that now I guess see see people nodding their heads public education is cyclical that's for sure and before wasle there was uh nothing really there was the wasel and the hisy MSP uh High School proficiency Middle School proficiency and then then SBA came um so my assumption is that there would be some iteration of some type of accountability measure that would come from the state
049uh because a lot of our um School Improvement indicators are based off of off of those SBA scores but it would be cical it would be so it' be some type of accountability which I think is needed right to not just uh give cart blanch to to all districts to be able to say you know we are providing um guaranteed and viable education for all of our students what that looks like is is hard to predict though um but I'm assuming there there will be some type of accountability measure which the the the grad grad rates and attendance rates as they've they've implemented the school Improvement monitoring they have fluctuated and given more Credence to some of those as kids get older because we found that our students are being super successful Beyond high school
050that was our last uh board meeting that we went over and how many how many credits are students earning and how students are being successful once they enter into college that doesn't match our SBA data and so um the state has already recognized that those uh carry more weight and they put more percentage into rating uh our school schools and school districts based off of those so I would assume it be some type of that kind of Matrix of putting different um measurements and and weights to different different measures 13% of funding for special ed fed that's pretty standard for non special about that 13% but we'd have le less flexibility with special education because those there are certain things you have to provide in special education so all right uh we'll move on thank
051you very much Hunter um we'll move on to number 10 which is the associate superintendent for District Operations report speaking of looking into the future uh we have enrollment and Staffing projections okay like we do every February uh with the school board we provide draft enrollment and Staffing projections to you so that you have the information we can um we'll show uh you how the enrollment projection is impacting our staffing allocations by building uh we will keep an eye on our enrollment through the remainder of the year but we're not seeing a lot of fluctuation month-to month so we probably are going to be fine with these projection but we will um definitely make changes before the final budget if we need to all right so on the first slide um you will see there
052it's just the last including next year five years of information on our enrollment data 2122 remember we saw a pretty sizable drop in from covid and then we fully recovered and now our enrollment is kind of floating down and the reason for that is we have smaller class sizes moving through the system um so we will continue to see some level of decline with that being known uh so as a reminder for the projection methods used for the enrollment uh we use a cohort survival method we look at it uh two different ways we look at a six-year cohort uh survival method which looks at the last six years equally waiting each year and we're looking at the survival rate of say first graders to second grade second graders to third grade so we look
053at it using a straight method and then we also look at it using using a weighted method which looks at the last four years most heavily waiting the most current year so um those two methods are defined here the on the this is the straight uh the next slide is the weighted what we do is we run it both ways and then we take a look at um other information that we know in the community if we have private schools and that type of thing and we make tweaks to the projection based on that which we don't really have any I think CA Covenant might be running very small program right now okay final enrollment so like I mentioned we look at those other factors and we meet uh with Kevin and then with our
054cabinet and we finalize a projection and then we roll that into Staffing projections so on this slide with a straight cohort that just gives you a picture of how the straight cohort works I won't go through all the detail but you'll see the cohort numbers throughout that spreadsheet that basically is the survival rate from one grade to the next the next worksheet is on the weighted cohort so you can see that how that works with the um last four years and how that drives into a projection for the following school year just kind of get into the meat of the information so this slide summarizes what our projection was for this current school year 2425 in blue and then our new projection being there in the middle in the tan column the other two columns
055to the left are the weighted and the straight projections lined out so you can see so basically we look at those side by side and then we look at where our enrollment is now and and uh basically just fine-tune the the projection looking at those numbers you'll see the difference there that our projection for next school year for 25 26 is going to be 80 FTE lower than our current year projection 2425 reminder right now in the middle of the 25 2425 school year we're eight FTE under projection so we're really close to our projection which is good but looking at these smaller class sizes rolling through we're looking at a projection that's 80 less for next school year so what does that mean um and the next slide basically just shows you where we're
056at with our enrollment right now which you're aware of so what that means is we take that those enrollment projections and we run those through the the formulas that we have to drive Staffing using the prototypical school model and then we meet with our building principles about what their projections are for the following year so um this just basically summarizes how the Staffing projection works now all of this is for our basic education Staffing so we also have Staffing that's funded by the categorical programs we have Staffing um so Christie's programs and Betty for sped so there's other funding that's involved with Staffing but this the enrollment specifically in this calculation is driving our basic Ed Staffing okay um this slide basically just outlines what the funding levels are for basic Ed and this is
057as we see it right now the legislative session when they end at the end of April we'll see if there's any modification to these formulas for the different grade bands so for instance K3 we we are funded at 17 to1 and so on and so forth there all right so this is the summary slide that shows how that enrollment projection drives um Staffing allocation for our building so you can see the projection there 80 is 80 less than what it is for 2425 I've dropped in the February 25 numbers so you can see how that um relates to the projection uh certified FTE so you can see what we are generating next year with that projection by building and then what our actual cert FTE is by building so on the far right column you'll
058see there that in total we're overstaffed by four for teachers for certificated staff members with this projection so the work that we do with our building principles is we have three rounds of Staffing conversations with our full cabinet um as well as our CTE director and um chrisy on the federal programs state and federal programs and we have really good conversation about what the principles would like to see in their schedules and how they can make the these reductions in their schedule or how they don't think they can make it based on the needs so we have a lot of collaboration there we figure out what the certificated final plan will look like like with their input and their interests because they know best for their building and then we you know have conversations like
059I said so that's the certificated uh projection the next slide is the classified projection um you can see that if we didn't have any Levy assistance with our class classified then we would be uh over by quite a bit we because of the duty needs at our individual buildings with the duties covering uh bus Duty and and lunch duty and recess and crosswalk and all the things at our elementary schools we don't drive enough Staffing to cover all of that with our basic Ed formula so what we do as a district is we look at what the needs are based on principal input and we say okay how much do we think that we can afford to to subsidize this out of our Levy and that's been something we've done for years some buildings require
060more CIS I'll just say it CIS the layout of CIS is crazy to supervise it takes 14 people to supervise bus Duty because of all the entrances and down below and um no fault of CIS Administration that's how the building's structured so we end up having to subsidize that building a little bit more for those reasons and not just for duties but coverage so that gives you an idea for the classified Staffing so we're not looking at actual reductions uh for classified across the district uh we're just looking at the certificated reductions the next slide shows the Caps if you can see that I can't really see that but so I'll look on my screen here um so we have as you know in the teachers contract there are enrollment caps per class so what
061happens with this is two times a year Chad pulls the data for these for all the core classes and any um classes that are over these caps drive a um overload pay for that particular teacher so that gets done twice a year and then plays out for the months in between and the budget timeline so you're familiar with this so I won't go through all the detail but like I said February every year we bring this information to the school board in March at the first regularly scheduled certificated staff meeting at each building then principes provide this information to the C staff and that is a requirement of the teachers contract so um like I mentioned our staffing collaboration sessions are ongoing as we speak we've finished most of the round two meetings at this
062point and we'll we'll be meeting with buildings again in March so we've really had some good conversations so far so hopefully get to a good point at the end of March where so that we know where we're going with our staffing plans and as you know attrition happens right now we're we're not getting much at all we don't expect we're going to see a lot of attrition um we have three retirements on the certified side two on the classified side one today okay so um that's normally how we satisfy our reductions we do it through attrition so we're still hopeful that that'll happen I think we'll get there um in the end just looking for an adopted budget we'll bring the draft budget to you in July and then um request the board to adopt
063that meeting but we'll be bringing information to you before that meeting too that was a quick overview of this but I wanted to just open it up for any questions Kevin did you want to add anything before we open it up for question just the the the most important thing of the whole presentation not to Discount all the work that Chris has done in putting together and all them numbers and so forth but 80 students less that that's a takeaway uh that we are budgeting for 80 students less 80 FTE that's significant um couple reasons the reality is we don't have as many students okay we're graduating more than we're bringing in and it also is a sign to you that we are very conservative in our approach to doing this we could we could
064not go 80 but that may not be the best thing to do next year when we don't have more students show up so very conservative approach to budgeting the reality is that 80 students anything to add Stephanie or the team anything from our team okay questions that that 80 students we think is coming from a a population decline in young students rather than choices that uh that students are making or families are making to take their students other places or is it it's kind of hard to tell that I think it's a little bit of everything I I think it's families choosing not to have larger families um I think that there may not be homes available uh and and or the ability to move into new homes or larger homes I think that's problematic
065um obviously the economic factors associated with all that um as well there's not as you probably well know there's not a lot of places for people to move to into our community and so that that becomes a challenge uh I although we don't have you know data that says that a lot of students are leaving to go to other places um I think that there's there's a number that contributes to um families that have made choices to um to homeschool their children or to send them to a different School District or to send them to a private school I mean though I would be crazy to not think that those things are are happening when parents get together and to make decisions um we do have students that reside within the boundaries of our school
066district that choose to go to Naes or East Valley or Yakama and and vice versa students who live in those other districts choose to come here so I I think it's a contribution of a lot of different variables and factors that we're facing and again we're not this is a trend across not only the state of Washington but Across the Nation as well especially the lower the lower uh enrollment in the lower grade levels a bit of a baby bust in uh demographically and we're hearing that from our colleagues in other districts in the valley as well they it comes up at all of our meetings we talk about where we're at with enrollment and most a lot of districts have are looking at lower enrollments for next year too other questions or comments for
067Chris on the budget timeline thank you for that work uh Chris and Stephanie we really appreciate all the effort that's going into making sure that as you say we take a conservative approach and that we're able to uh pay our bills and um have the best experience for our students our next uh item is uh also uh under associate superintendent for District Operations this is an enrollment update uh not looking into the future but looking into the present yes so Chris I think is going to give us an update sure real quick um so you saw in the and bardocks that we just saw a slight increase well not just I like seeing increases so increase of five from January to February so that's good and really resulting districtwide we're still down on our we're
068under projection at all of our buildings but with all the um Al and such we're we're right at eight under projection like I said if you know we ended I think last year nine nine under um we can add if we can land within 10 that's golden I mean that's really good so we're sitting at a good place we'll keep an eye on that through the rest of the year but um yeah uh from February uh 2024 to February 2025 we're down 39 ft all right step and now this is the financial status update Stephanie's gonna give to us thank you Stephanie Yep this is a financial status update for January we're 41 almost 42% away through the school year we received 34% or 37.4% of our revenues so we're lagging a little bit in
069our revenues which is standard this time of year because the apportionment payment schedule goes down to about 5% for the next couple months and then it'll pick back up over the summer and we get the majority of our funding um expenditures we've received 40% of our or spent 40% of our expenditures leaving us with the ending fund balance for January of 9.1 million uh the other funds on that second page not a lot to point out other than the transportation vehicle fund you'll see next month we did receive um or I guess it'll probably be March we are receiving our bus or just received our bus purchase so you'll see that come out another yeah and then um capital projects fund balance um $7.5 million sitting in there that we've discussed previous great thank you
070any questions or comments for Stephanie on the um financial status update good all right thank you again Stephanie and Chris uh our next item is a superintendent update uh Mr M do you have anything to uh update us on I do um last uh time we gathered uh you asked for some legislative updates uh with regards to that and so I I hope my um sending you the opportunity to read this week in Olympia um from the superintendent Association I do realize that that comes with uh the tone of a superintendent and you're reading it Through The Eyes of what they're promoting and so forth but it does give you a good information about what's going on within the legislature want to also call your attention and that wasda also offers something similar from a
071board member perspective of thinking you should look to and you can go out and find all kinds of different ways to go about seeing what's going on within the legislature and if you if you have a real interest you can find your way to the the tvw website and actually uh watch it in action which uh I've I've done recently uh to see what the discussions are within those committees and see what uh what people are bringing to those committees uh with regards to testimony and that so uh an important piece and if you read some of that you know that the bill cut off is an important step that no new legislation can be uh implemented um and there's a cut off date and that's important for the legislature that's because that's a big
072first step for them to not allow any new bills in that does not mean uh that uh there's not a significant amount of work to be done it just it starts to limit and narrow down what they're going to be focusing on uh the bills that are important uh to um school districts in general uh have to do with special education and we've seen uh bills from both the Senate and the house which are are somewhat similar um we've also seen uh bills with regards to Transportation may not rise to the top three within our school district but from the state it is a top three area and then um the other one as part of the big three that we kind of monitor which has to do with Material supplies and operating costs and
073that that's the one that's important to us in that um it our hope is that it covers some of the inflationary challenges that we faced with regards to insurance and utilities and any of the other operating costs so we continue to monitor those so the I kind of I kind of put this at this time of the year um it's a lot of either everything's going to be terrific and great and we're going to have money to do everything or it's Doom and Gloom and and this year it seems to be Doom and Gloom obviously the state's in a different uh place than they were in past years and so I do think the legislature itself is going to be in a very challenging time as the closer they move to to the end of
074the session because there isn't the resources that they've had available to them in the past uh I always prepare for um the worst case scenario and the worst case scenario are cuts um I used to really prep for the worst case scenario uh because that was before the McClary decision and the cuts at that time did have a great impact on on K12 education I I think that at this point in time you're hearing a lot of things that may lead you to believe that there may be some additional funds coming to us in the big three but I'm very skeptical when they're facing a b budget challenge that they are so I think we also have a have to have a dose of reality and not plan on anything significant coming to us um
075I I would I would be okay if they didn't cut and we just continue to operate knowing what are current things we also we also really worry about unfunded mandates and when there's not funds available then there still is policy things that want to be put in place but though many of those policy uh do have price tags attached to them and they feel like they're important to implement even if there's not funding that's going to go to assist in implementing them so always worry about unfunded mandates as well I'll continue to update you as I get as we get closer to really seeing where their focus areas are going to be and whether that's their agreements or disagreements uh then we'll get a clear picture of being able to advise you but for right
076now I I think that what what you can do as board members just is just read and study what's going on over there in the weekly updates so that's a a little bit of a legislative update um I do also want to call your attention and Hunter shared this earlier in that um our next study session which is on March 13th is that we're going to be presenting to you some some work that we want your involvement in with regards to the Viking promise Viking promise was implemented uh the work done in the Viking promise was done in 16 17 and 18 and then implemented in 19 and so it's 20125 and before we know it's going to be 26 and so we we do think that things look a little bit different in our
077district at that time and maybe some of the initiatives that were put in place uh are at different places within our system and so we're going to we're going to bring you some ideas but we want your input too and and in the in the next week or so I'll be sharing some stuff out with you that where you can do a little bit of a pre-work in that and get your thoughts on on where the district should be going because ultimately the PRI priorities of the district are set by you as the board and um we want we we want to make sure that we're we're all going the same direction that both entities the board and then the School District employees and our schools themselves are are going in the same direction and
078are we soliciting uh feedback from uh staff and uh students on that we have not done any of that yet right and and that may come um there are there are two ways to go about this and I I shared that with you Dan and Jamie about how to go about this with the long long way which was done when the Viking promise was initially implemented I think over a 2-year period of time is that fair to say you guys that I wasn't here at that time a lot of input was was provided over a long period of time that's one way to do it the other way to do it is take what you have try to figure out where you need to improve and what you don't need to maybe emphasize as much
079and move it forward in a much quicker pace so those those decisions um I think can be discussed when we get together at that study session okay the last thing I want to call to your attention as you know we've done the community forums um and and they've been um well attended and I've got some really good feedback on them not that we come out of there with all agreements and everything's just happy happy that's not the case that's not what they were designed for they're designed for to have some some opportunities to discuss and and share a variety of different viewpoints and a very a variety of different wants and needs coming from from parents and community members through the course of that we realize that that one of the the priority things from
080our parents and our communi is they want children to be safe in schools and um there uh and maybe it's just me in my background uh but um there is one thing that I think that we all would want to make sure that doesn't happen in our schools and community and that is the impact of gangs and uh the way to to ensure that that doesn't happen is to learn as much as possible possible about gangs and what gangs can do to communities and so um our County Partners yaka County Sheriff's Department um as well as our uh local pleach Chief as well as our SRO will be presenting to our community and parents about gang awareness and it's it's gang awareness about what's going on currently and what could be a benefit for parents
081and communities and what they are seeing from the law enforcement side that that we need to be aware Ware of because the like anything the gang the gang world is changing uh year to year if not month to month that will be on the 11th of uh of March again 6: pm at the middle school everybody is welcome um more than likely that'll take about an hour of the hour and a half and then the remaining time we'll we have other topics that have been provided to me that we'll discuss um as well well and that that will be that's number four and then number five I think I've got that scheduled for sometime in May and we'll go back to our normal um just send me topics and we'll we'll uh we'll discuss them
082openly that is my report thank you any questions or comments for uh Mr McKay all right we'll move on to item 13 exe oh nope sorry item 12 board Communications does any board members have any Communications for us this month at our business meeting all right hearing none we will um uh recess uh into an executive session um which will begin I should we you begin at 6 the executive session will begin and we'll schedule it for I'm I'm going to say a half an hour or maybe 45 minutes I would say that well you can start when when the the parties get here all right um and then I would say at least 45 minutes if not an hour would be worthy you can always adjourn early okay all right so uh we will
083be in uh recess until uh the uh parties arrive at which point we'll meet across the hallway in the professional development room thanks for coming what's that oh yeah God you stuck around well I thought it would go a little bit longer and then I could tell we had Goode I was trying to move fast yeah uh so notna you didn't know Mand how you going it was great on a area Cal and stuff it was awesome break I did there so I broke I got 91 there I got 88 at the second course and I shot 75 the third day wow should have stayed there I should be done for the year yeah my wife took a picture of my swing which I didn't know she was and it was like completely relaxed and
084balanced and stuff and I need play there for because you haven't seen me play here it's ugly e