001[Music] good evening everyone i'd like to call the june 7th meeting of the dartmouth school committee to order um i'd like to ask everyone to uh please rise for the pledge of allegiance of the united states of america and to the republic thank you everyone uh per governor baker's order suspending certain provisions of open meeting law glc 30a section 20. the public will not be allowed to physically access the school committee meeting members of the public can access the meeting via live stream at www.youtube.com dhs tv media in addition the event will be rebroadcast on dc tv channels 9 and on the following days wednesday and thursday at 5 pm friday at 6 a.m saturday at 8 a.m and sunday at 2 p.m the school committee reserves the right to implement additional remote participation procedures
002and will notify the public of these procedures as soon as practicable ms guenther can we have a roll call please shannon jenkins here mary waite here kathleen emerald here john news yep chris oliver here thank you everyone um at the beginning of our agenda we have time for public comment um comments are welcome uh from the public please email your comments to the ms gentler the recording secretary at kathleen genthner g-e-n-t-h-n-e-r at dartmouthschools.org ms genther do we have any public comments at this time we do not okay i will make a note to myself to come back around and ask you again at the end of the meeting if anyone from the public would like to comment on any of the items that are on our agenda for this evening they're welcome to do so
003during the meeting the next item on our agenda is the student representative report would you like to go ahead and share updates with us yes thank you so my name is evan garcia and i am here to give the update on dartmouth high school as we wrap up the school year much is happening here at dartmouth high the class of 2021 held its commencement exercises yesterday at dartmouth memorial stadium the 263 dartmouth graduates are matriculating to some of the best colleges and universities in the country entering the workforce and enlisting in the armed forces we are so proud of dhs's newest alumni who are faced challenges none of us could ever have imagined congratulations and best of luck to all of them in addition to graduation several other 21 for 21 events have taken place
004recently to honor the senior class the senior picnic was held last week as was scholarship and awards night with 90 seniors taking home scholarships and awards the class of also participated in the senior sunset at around hill on saturday evening on the eve of the graduation testing season is wrapping up most ap exams have now been completed while the freshman the freshman class takes biology mcas later this week best of luck to them summer reading signups are now open and students are encouraged to pick a book that interests them there are over 50 books to choose from across many different authors subjects and genres there truly is a book for everyone many of our sports teams are participating in spring tournaments this week and next week best of luck to all of our student athletes
005the dartmouth high school theater company is hard at work preparing for this spring show we will rock you with performances set for june 17th 18th and 19th tickets to stream the show are now available online this is my last school committee meeting of the year and i would like to take a moment and thank you all i have enjoyed giving my updates and i am so grateful to have had the opportunity to represent the student body here at school committee i hope that you all have a great summer and again thank you for your time thank you so much we appreciate hearing from you and your updates um would anyone like to say anything thank you very much thank you so much summer good luck to you have a great summer and of course you
006can obviously exit now and thank you so much thank you so much thank you all right so we're gonna skip down to the approval of the minutes um i'll entertain a motion to approve the regular session minutes from may 17 2021. so moved second all right so i have a motion by mr oliver a second by mr nunes any discussion hearing none all in favor aye aye opposed all right so that motion carries unanimously next i will entertain a motion to approve the executive session minutes of may 17 2021. so move madam chair with the stipulation that they be held until the matter for which they were intended is completed a second though thank you i have a motion by mr nunes a second by mr oliver any discussion the only thing i will i
007will say with respect not just to these is perhaps maybe it's time i don't know how when we go back and look about releasing but those stipulations that mr nunes always greatly ads for us that it may be time to go back and look to see which other ones we can not release yeah um so we might want to remember to do we have to put a whole meeting together just the release you saying that i just wanna it reminds me that we we'll maybe take all summer to get yeah summer's summer is a good time to do that right because we know the rest this year in particular has been very busy any further questions or discussion on the motion all right hearing none all in favor uh anyone opposed motion carries unanimously all
008right so next we're going to move on to the consent agenda um and mr kiley you're going to talk about the smack yes yes dr jenkins thank you so this spec lease includes a three percent increase in fee but more importantly it includes the addition of two classrooms at the quinn school to support our special needs population so i think dr gifford mentioned that to the committee that we were looking at that and uh so this will provide those two spaces for them um and you know we have the space in the building they were currently used for a classroom that had similar um you know similar needs being met this will just allow smack to be able to better serve our our student population so these funds are paid by smack to us and
009can be used to purchase things for our facilities maintain our facilities so they'll be i'll be happy to receive them and we'll help out the quinn school with any needs that they might have with those funds questions from the committee mr oliver thank you madam chair i would just ask can we just talk a little bit about uh the program that this is um replacing the in-house program whether it's the pals of the paths program and what's the reasoning behind that because i know that it's pro it's still fairly new it's three or four years old i want to say um so how did this come about sure yeah it is fairly new and uh you know we were excited when we when we instituted the program but what we found was that it was
010a challenge for us um the collaborative has a certain ability to provide education for kids that that we cannot in the public schools um and you know it is part of their core competency to you know to provide service um they have a lot of resources available to them that we may not be used to providing our enrollment was down to two students so it's a lot of staffing for two students what is the current what is the current staffing that we have in place there through the dartmouth public schools we had our teacher of course and then uh two assistants two assistants now but as you know it also uh requires this will relieve our speech our ot's all of the folks all related services and we all talked about it when we brought
011the program in we saw our teachers come forth and we're you know hesitant and everyone was anxious about it and like mr kylie said we gave it a shot but seeing the enrollment go down um and actually the potential for one of the two students in there with through the team process which is has been taking place with the parents um well there was a potential for that student uh to go somewhere else as already so we just decided it was the best course of action sure so i have two more follow-up questions so one being that the staff that are currently in there are they gonna are are we keeping them on on payroll here or are we looking at respect looking to maybe um hire them they'll they they are being absorbed within
012the school they are we are able to absorb them within the school okay and then the other thing that i think it's important to know is that by us leasing this classroom to smack um there there is that a ability for us to or for other students to go to that program as well not just dartmouth students correct exactly that's right exactly so i think that's great so thank you very much yeah i'm in favor of that other questions i don't have a question i just think um you know thank you for answering my questions i wasn't quite sure when we got them i was like is this because of colvin and maybe children are regressing and then dr gifford was very um clear about how we have you know we have some to clarify
013this is one i'm assuming this is one paths classroom and then a pals classroom correct this is i mean i mean i mean i'm sorry this is just the path just paths okay so okay thank you sorry clarify myself um but i think this is great in terms of just that continuity and then also the continuum because we weren't right now you know the way it was able to keep those students and then provide at higher levels the same sort of supports and services so this will allow them to be within that program and have some kind we just want to commend the staff that has been working in that room they have done a fabulous job trying really hard to meet the needs of those students um but like mr kiley said there were
014just some things that a collaborative can do differently as you know that than we can and um we just after we started having the conversation last year and then it just really came to um we said we've got to make that decision and i think this is a better better course i'm glad we did yeah yeah that's all other questions no miss wait no thank you okay so do we need a we need a motion to approve i will entertain said motion to approve this agreement i'll make a motion that we uh approve the lease request for this southeast massachusetts educational collaborative for fy22 i'll second okay so i have a motion by mr oliver a second by miss amaral is there any further discussion on the motion hearing none all in favor aye aye
015aye opposed any abstentions adam chair as the treasurer of smack i will abstain okay so that motion carries with four in favor and one abstention thank you mr nunes um next moving on to new business i'm gonna again turn it over to you mr kiley for some end-of-year authorizations thank you dr jenkins so each year at this time i seek your approval to transfer funds in order to make year-end adjustments from one budget area to another so we don't do that during the year without you know seeking your approval now this year as you can imagine has been particularly challenging and there's areas like field trips where obviously we weren't going on field trips there's there's quite a bit in the budget that didn't happen as expected some to the positive some to the negative
016uh we were fortunate that we had the grant funds or we would not this would have been a whole different year for everyone but financially but we're at the point now where we want to focus on specific needs that are tied to our strategic plan so things like textbooks classroom materials technology materials to make sure that we're supporting the schools in the best way and we do that by collaborating with each of the schools and departments and making sure that you know we have a plan it's it's strategic in the way that we do it and um so we're at that point and seeking your approval to be able to move forward thank you uh questions from the committee mr oliver thank you madam chair uh mr kylie i would just ask is it possible
017that you could in the next maybe but before the next meeting just share with the uh the committee where we're at budgeting wise whether it's whether some type of surplus or you know where we're at just overall i don't i don't personally need anything specific just kind of like you know where we're at our bottom lines certainly yeah i can give you a little a little bit of an idea now that um you know there's significant areas in the budget like i said like field trips particularly transportation where we were remote for a period and then you know rolling kids in gradually where there are savings in the budget and it's not the normal year where i you know spend everything down to the penny because we're that tight it's it's a different sort of
018year where there are significant uh some significant savings in some accounts sure some yeah so but yeah i'd be happy to be helpful sure other questions comments uh i have one of the comments that mr kylie had and i'm not going to ask you to answer this but i hope we can come back to it as the question of textbooks i say this because i just returned my son's u.s gopro textbook um i teach us government and politics and it is old um and that is not so much of a problem when you say teaching math it's a bigger problem when you're teaching about campaigns and elections and the most recent election referenced was 2008 so i but i also wonder as someone who teaches in this area our strategy around textbooks and particularly technology
019digital textbooks oer textbooks have become really big for us and so i'm wondering if maybe sometime this summer we can have a conversation about what we're doing around textbooks it is a very significant expenditure for us it is also an area where i know that we have struggled as a district to keep up with our textbook needs i've always gone into open house and there's at least one classroom where i am like how can the poor teachers continue to be using these textbooks so i would just like to maybe get a presentation um sometime this summer maybe about what our strategy is about textbooks um because i know again historically i'm looking at mr nunes mr nunes has been around for we had some textbook wars i think about whether or not they were capital
020expenditures or not yeah no they you know i mean one of the it's one of the things is they've always been a regular line item in the budget right you know by you know by department and that that type of deal i mean and and i i i laugh when you're sitting here talking about 2008 with an election and i remember years ago and that uh having a discussion you know there was a discussion and i don't remember what it was but it was something that again it was you know 10 or 15 years before and that was the textbook we were using but also too in retrospect of it back then funds were a lot tighter right that type of deal you know the bond had fallen out of everything so there were some
021things that you know as i always said do i buy a a box of pencils for a student or a mop for the for the custodian well you know what mr gus mr mrs custodian lean on the mop a little heavier a little hotter i got to buy the box of pencils so yeah i so that would be great i mean that's not to say we don't want to authorize that but i i would like for us to come back around to that um that issue because it is a significant expense um for us yeah and one of the one of the things too and i mean i can i'll say it now is mr kylie is once you know you get everything all closed out at the end of the year if you can
022just give us a report as to you know the dollar amounts that were transferred between line sure between categories not so much line items but categories as you eat that won't be for next meeting no no no no no that's that can be like and i totally realize that's august or september when things are closed now i'm good with that yeah okay you're still closing stuff out into july so i'm good but you know when it's all done all said and done okay so any other comments so i will entertain a motion to um transfer line item budget transfer authority to uh mr kylie yeah madam chair i'll make the motion that we authorize the assistant superintendent of budget and finance to make the necessary budget transfers uh for school year 2021 according to uh
023policy dbj thank you mr newness i have a second second all right so i have a motion uh by mr nunes a second by miss waite is there any further discussion on the issue hearing none all in favor aye aye opposed that motion carries unanimously okay so next i'm going to turn it over to dr gifford for the superintendent's evaluation presentation thank you thank you so um this will be a mid-cycle i think we got thrown off with the co-fit and everything else so um this will be a mid-cycle evaluation if you will and if you recall this will be i thought after tonight you won't have to fill out the documents if you recall the mid-cycle but you can have a conversation probably at the next meeting and that's what we've done in the
024past so let's see i think you'll you will kind of understand the no ordinary time uh reference and uh miss dr jenkins of course will being a history and government person will get that but um i thought that was appropriate um if you recall if you will note that i did provide you with all of these documents i'm hoping you were able to access them because everything's clickable and it made it nice and easy for you so i'll just kind of reference this this sheet before i go over just some highlights of what i want to highlight this year this grid um is clickable for i reference the agendas over the last two years you can click on those you know what they are but just to bring forth the idea that all of our
025work we do here and you're you you know it so you see what we've done and then under the standard one and two we put the goals there because although we uh touch upon the other standards as well they're kind of really very appropriate to standards one and two so that's there the and again as a review just to making sure you have everything in that drive i shared with you the three goals professional practice goal student learning goal and the district improvement goal all also have examples of documents that are all clickable just again samples of things that will show the work in those areas and then of course the highlighted summary narrative which is kind of what i'm going to go over right now so before i get into it i just wanted
026to bring forth the idea of the leadership that it took and the collaboration that it took throughout the last let's say year and a half because we really referenced that in this summary grid as well as the um three goals and looking at different things with leadership you think about all of these things that everyone in this business had to go through to to make sure that we were able to bring forth the team continue to enhance collaboration keeping the community on board being prepared you know with all the plans we had to make etc so obviously i'm not going to read this but we thought that this would be important to mention and i think the last one just remaining true to the cause that as we continued and i mentioned it yesterday actually
027at graduation the decisions that had to be made but always thinking how can we best serve the kids um as well as keeping our staff safe so some of our focus areas for the year as you can see you know them once again but i just wanted to make sure people were aware health and safety obviously became the first focus area that we had to deal with as we didn't know what was happening as the guidance began to come out as we first closed and where are we opening where we not opening and then how do we prepare our buildings and and prepare our buildings for everyone to come back as well as provide enough ppe et cetera for our staff um being prepared with covid responses what does the guidance say how do we
028collaborate with the director of public health our nursing department etc um mental health support we've all spoken about that throughout the year that's was very important to us and how do we make sure that folks felt safe and supported as they came back into schools effective communication of course weekly updates both from central office as well as the principals newsletters sent out the facebook page etc of course one of the major things was to maintain relationships and that was important as we continued to make sure teachers had connections to kids make sure we had enough technology that folks could access what was happening in the schools etcetera and as we know our tech department was fabulous to enhance that technology access and mr galesha was tired of receiving accolades over there the professional development that
029had to happen uh i i i cannot thank once again our its folks enough just to get us started and when teachers threw their hands up and so many it was so new to to everyone and um again preparedness how do we shift make those shifts not only when we immediately close what does that look like but then how did we how are we prepared to shift between models of education and really accommodate so many needs so many diverse needs with the virtual academies with ingenuity and then flipping in and out of those and how do we adjust kids grades or adjust the standards that they needed to act continue to learn about etc so so i'm just going to go through quickly each i broke it down to what were the actions taken under
030it's hard to break down these standards as you all know everything intertwined you do one thing in one and it overlaps in the other but try to put things into a little box i guess excuse me i'm getting a dry throat so under instructional leadership as i said the if you recall immediately we set up the extended learning site and that just continued to evolve as we remained close and and and tried to provide activities for students and and and provide information and resources on the various areas such as special needs such as the l um students and and all of that so that continued to take shape we would get input from teachers etc if you might you might recall towards the end of that we created an activities in action tab that was
031to be able to showcase some of the some of the work that the students were doing and of course we had to do the return to school plan and that took so much time to we immediately planned for a full return but that was impossible under the guidance so as you know we had the other two plans ready to go and we have switched between all of them obviously the three basic models of education for virtual and we all know about those but i would say like the elementary virtual academy that took think about it i mean hiring training new teachers making sure we had a space for them creating a big classroom for them working with parents not only through the tech department but also the teachers themselves as well as we gave a
032stipend for some folks to be like the coordinator of it to answer parents questions and and keep them um keep them engaged the ingenuity of course the high school did a great job with that and then tucker at the middle school after the bumpy start the the work that the guidance department as well as the teachers that set up various schedules various tutoring opportunities etc so we all know about our increased capacity with technology and as i said that also speaks to the professional development that had to take place to make sure our teachers were prepared just the simple thing we might think it's simple so many folks thought it was simple of having them for example have the computer there teaching a class but also knowing that so for them to bounce back and
033forth and then who was on the screen and who wasn't so it was a lot for our teachers to do as they were learning how to use the various technology tools um and then the shifting of the we call the pedagogy because again they used to sitting here with 25 or so students in front of them we immediately started with zoom if you recall switched over because of various things we wanted to make sure that what we were using was education supportive of education and all of that so the google classroom and the google meet we had teachers videotaping lessons to fill in where we didn't have enough staff etc they were just fabulous of course as i said before the continuation with all of these things we had to switch schedules for students to
034get their related services whether it was remote or not etc and then of course continuing to meet students needs by continuing to implement some of those programs that many districts did not for example the athletic music and various clubs of course management operations i don't think we have to talk too much about that but i'll go over these a little quick just again the technology that was just so crucial and important and the maintenance of it continuing to secure enough of it the um with remote it was it could be very easy to become disengaged with folks so continue those meetings with the various departments special ed department with beth and miss townsend and miss jodwin etc continuing to reach out for substitutes make sure they were ready to go and also the use of
035our tas when teachers were out so they were prepared at the various schools to take over the classrooms as people might have been out on covet leave the management of those leaves and and keeping records of that documenting all of that and of course maintaining our practices furnishing ppe all of that outdoor resources as time got closer and closer to the end of this school year the collaboration with public health we were on as you know meetings weekly with that department as well as our nurses our admin would come into those meetings and of course on the phone and other meetings as things arose obviously the nursing staff is to be thanked as well we had to do some schedule adjustments and as you know we added an extra nurse for the year as well
036to help with that some grants that we we secured to help with all of the costs plus the ones that we were given kind of thankfully use of that those code funds the strategic use of coveted funds not only throughout the last year but as we're looking forward to our budget of what kind of staff can we bring in with those sr3 monies etc and of course just keeping i think i made my last deci hotline call today i hope with two students it's ending on the 16th so i made one today i'm hoping that's it and of course the transportation and implementation which was a bear in the beginning as we were bringing in cohorts of students a b which cohort were they in where were they getting dropped off etc etc so family
037and community i think again everything overlaps not only the meetings with as i put here with various school districts across the state as well as department of vet to be able to provide families with updates on what was happening those communications as i said before via the principles as well as central office as well as our facebook and and um email blasts etcetera and we do have it right today mr today i said five thousand meals is five over five five hundred thousand meals so that community engagement which will continue this summer and um i can't say enough about the families and the um schools with again the virtual team meetings that now started which is now a good thing we think we can keep families more engaged by doing that etc and the tech
038department that continue to reach out personally delivering things even to their houses and last but not least on the four uh standards once again again the repeats of some of the things but the frequent meetings i'm showing folks that they were supported um the special ed this is just an example special ed staff lead teachers speech speech program we've been meeting with them as well um ensuring that teachers had the very updated tools technology to support we can't ask them to do what we asked them to do without making sure as professionals that they were provided with the appropriate tools and the focus on the social emotional same kind of thing diversity and inclusion that ongoing professional development support to support everything that we were doing the pedagogy even you think about the shifts in
039grading like at the high school or how it came about where it's okay to have kids take longer or be able to re relearn things if you will and how did we shift the grading and how did we shift the assessments more project based etc we had the creation of the dps professional development center and i i know one of the other things that isn't even here is the elementary newsletter that was created the curriculum newsletter that engaged all of the teachers in that work etc and of course as you know the um multiple negotiation sessions on that professional level with dea so that's kind of the highlights as i said you have much more detail in the documents that you received you can take take a peek at your leisure the the green on
040the summary grid was more started with like last year as we moved into this year we put the red because we thought again the closure and what we've done this whole year was really part of everything that's been going on um and that's that's it in a nutshell there's so much more when you start putting these things together you just can't even think about everything that you've done so that's it questions comments from the committee mr nunes yeah thank you madam chair thank you dr gifford for this uh yeah to say it's been an interesting year 15 months would be a total understatement uh i think we all go back to that friday in uh march of 2020 when you know everybody shot shut everything down uh it was going to be for a couple
041of weeks and then it ended up to april 26 or something of that nature and then it was the end of the you know it was the end of the school year and that and i remember being part of the negotiating team with everything that was going on and and such and then you get into the summer time and you know desi you know no disrespect became with all due respect became totally wish-washy you know they wanted one thing today and tomorrow they changed it to the point with the uh the three drafts that they wanted how you were going to do it and they wanted i don't know august 10th type of deal and they never even looked at them uh you know the the the pressure and the the work that our administration
042here and and and everyone across the commonwealth across the country yeah uh did is uh exemplary and i thank you for for all of that i mean we've i think we've all learned a lot this year i know i have and and i appreciate everything that administration top down you know to the to the custodians to the cafeteria workers to the security guards and everybody else did just to uh to and the students to get through this year and and make it one for the record books maybe but also you know they got through it and you know as was exemplified yesterday so thank you other comments questions mr oliver i'll just uh lead by saying uh thank you for the presentation dr gifford um and yeah there's there's so much i'm sure that you
043could fill up a hundred slides and there still would be more areas that you you didn't cover um but i will just take this opportunity since this is our last meeting um before school gets out officially because i think our next one's the 28th um just to think you know i i could go on and on and on about accolades and thanks but very simply thank you thank your staff thank the building administrators teachers all the support staff in the uh in the buildings um custodial secretarial right none of this would be possible um what we what we accomplished as a district this year without collaboration and teamwork right at the end of the day that's what it comes down to you needed to lean on each other in order for this to work you
044needed to support each other in order for this to work um because with if one person didn't follow through it would affect a lot of different other areas so i'll just simply leave it at um you know very simple thank you and thank all the uh the staff and faculty in the public schools you're absolutely right you had to lean on each other to lean on each other um i'll just say we will be circling back next week after you have a time some time to digest all this and the presence there's a lot there there is so thank you very much miss amarillo or miss waite yeah no i um they really said a lot but it's so true i think would we have thought we could have gotten through this had somebody said
045this is going to happen next year right no way and we did and and i really take pride i appreciate um you know central office dr gifford um mr kylie and and everyone um all the way down like like john said you know sitting at some of this stuff and hearing about on a statewide level i'm really proud of what we've done it hasn't been without hiccups and you know we certainly we we we would grow each time we you know we were able to we would keep growing and doing better but uh we've done really well as a district yes um we're really fortunate that although you know you know people aren't able to hear what they need to hear right we're just human we take in things bits and pieces and we might
046not hear something the first time it's spoken but we're really lucky as a committee to get all this information in a transparent way you know and it just shines through with your your your charts of all of the activity and although we've received all this all the way through you put it here so clearly for us to kind of dive in and remember when remember exactly so i appreciate that you know we really are lucky uh i don't know that everyone really can appreciate that sitting at home and all of that but um and to have the voices on this committee to speak you know our minds and and be able to sort of ask questions when we need to um i'm just really proud to be part of this committee in this district so
047thank you welcome i think i have to just you know echo you know certainly what my colleagues have said i mean it i think you know i came in into the middle of this and what a time to come in and i think again like the impression you know if we you know again looking at you know the charts and everything that you provided us with you know we didn't know there was so much that again when we're considering how we're going to plan out august we didn't know what december would look like we didn't know what i mean again we didn't know when we would have vaccines so you know i think you know this is a testament to people who you know really said okay i'm going to work in the moment with
048the information i have you know and i think that was so so important for everyone to understand i mean we we did listen to science we did you know have guidance you know from the board of health we did listen cdc and we were working with jesse and we're making you know the best calls we could for our kids and we kept our staff safe and we kept our kids safe so i think we have a lot um and again i think the leadership and the choices that were there i was really proud when i talked to other districts who said you know i know my you know friends they were a weekend you know two weeks out and i thought you know really the the choice that we made for the type of hybrid
049that we came up with as a district i really think it was the best service for our students and i'm so grateful that they're you know back now and me too and i think just sitting yesterday i felt like you know i think in some years you know maybe graduation is another very important check mark but yesterday felt really yeah significant and special i think you know there was a the community of kids coming together they felt you know this the meaning of this and how much you know so it was a beautiful event and again it was testimony to all that you guys have done so so thank you uh echo my colleagues commented i have to laugh miss amarillo said can you imagine if we had known this in march thank goodness we
050didn't know this last march because i think everyone would have quit if you told us this is what the next 15 months are going to look like we all want to stay close no thank you all right so maybe it was good we only learned a little bit at a time because that's all we could manage but i will agree you know i'm it's been a very difficult year for everyone um for parents for kids for teachers for administrators for all of our staff but i think we've done the best we could and you know i do see um some of my friends around the country whose kids have not been in person at all this year or who are still getting half days of school they've been getting half days of school all year
051um and you know i'm i am agree we're proud of what we've been able to do so thank you for your leadership um on that and we will come back to this next week um this is mid-cycle so we don't need to do the charts but remind me i'm drawing a blank i don't know why i tried to forget all the evaluations like it's so painful having to do this no offense it's so confusing i know right that i for like my it's almost like childbirth you forget what happened oh that again okay so um i i have no recollection of what we reproduce what we produce for the mid-year is just a letter i think it changed as well yeah yeah you didn't produce anything i think it's basically it it's this information and
052then a motion by you know approval by us of this report okay which you know she can dr gifford is then able to at the july meeting take those minutes that are approved and attach them to to this paperwork so that she has it in her record i i would think that's pretty much that's that's that's my recommendation you have to do all those nasty documents that is the the actual evaluation yeah that's the actual eval would okay the the power point exactly okay um so that's fine we'll come back to this everyone can look we can ask more questions we'll put that in the agenda for the next meeting um it it it might make sense i don't i mean the last time we did training on evaluation was i know before miss wake
053came here it was a long time ago if do we want to maybe try to schedule something like that a refresher course i would appreciate it just because again this is early next fall yeah i think that makes sense yeah that was fine because miss amarillo and i went to uh a session if you recall [Music] i know i think everything's covered i didn't think i don't think we had anything formal in-house by masc for quite a while i don't quite i don't quite remember i mean i go i'm thinking like on evaluation unevaluated i think in january we had a meeting with an masc january of 16 and then uh mr news doesn't have any of the same people and o'reilly was this we had a meeting one one night after a snow slump
054i remember that we did have a training though after that because when dr gifford first got here because i was not around for that so that was the last time maybe i don't know but it's been a while so i think we could do with a refresher yeah yeah we could do with a refresher from masc in the fall in advance of our officials i would appreciate that okay and then we will um we'll put this on the agenda yes gunther we make sure that has an agenda um for next and we'll um we can wrap it up because i mean i think we've even numerous times had made made the comment that you know no disrespect to the superintendent of mr kyle i mean you know it's they're not exemplary because at that point
055it's like they walking on no again no disrespect they're walking on water and doing they can't improve that type of deal so things of that nature is how this thing works out yep okay um so that's fine we'll we'll come back around to that next week after everyone has had a chance to to look at that further um we're going to come back to the recognition at our next meeting um we had a glitch so we'll we'll fix that for our next meeting just so you know um so that brings us to the superintendent's update and while we're at that why don't we have we haven't we have another matter also that we hadn't anticipated that we'd like to take up as well so why don't we do both those now okay uh other than
056wrapping up this school year a couple of things the middle school promotion as you know the 15th and 16th i think you know that that will also be on the field the national junior national honor society is at the middle school on the 9th the ninth yeah today's the eighth the ninth yes six o'clock and um i think we recorded that cushman they have been receiving they were feinstein leadership school they were named for their kindness and all of those actions they're taking and um i think we announced that they got the five thousand dollars well they just got another two thousand so justine's just going crazy with all of these wonderful things fantastic uh yeah that's right um we are planning we've asked for teacher mentors people that want to be um mentors to
057come forward we do need some more so that mentor our new teachers and that will be taking place in june a mentor kind of back to normal doing things that feel normal again and i did provide you you asked for so far what we have for any uh resignations or retirement so you have that and uh we are in the process of course we've been posting and many of our principals have been interviewing folks and shuffling teachers within the building so i think we're in pretty good shape with the candidates that we've been getting and continue to move along with that and with that i will leave it to mr kylie for the volleyball and fitness as he like i said did speak to um a.d um chris fulley thank you dr gifford so yeah
058we were very excited uh mr chris fully had identified that there was a need on the south coast for a volleyball camp so new bedford has actually run a very successful volleyball camp and they're not doing it we don't know for how long but they're definitely not doing it this year and so where better to run a volleyball camp than than here given you know our success with volleyball in recent years and so rachel lassie uh has put together a plan for a volleyball uh you know a volleyball camp here at dartmouth high school in the gym um and i think we provided you with the document with all of the information uh it will be limited capacity it'll be august 16th to the 20th there'll obviously be some health precautions in place although much
059of the covert guidance has been lifted for summer camps this will be indoors so um you know there will be precautions in place for sure and uh yeah it's expected to be uh in in high demand from what we understand so um we're hopeful that uh you will grant us approval the cost is 175 dollars per player uh and it's a comprehensive competitive high-end camp for age uh for grades nine through 12 students questions mr oliver thank you madam chair uh yes mr kyle i think this is great i know that my daughter who plays volleyball she was extremely disappointed to hear that the whalers volleyball camp it used to be i don't know if it's still run by coach macedo over there but it was not running this summer so the fact that as
060soon as she heard i guess it was circulating around that coach lassie was looking to put together a program um i think this will this will sell out rather quickly um based on the you know just the desire and the amount of uh south coast volleyball uh go players so i think this is great mr nunes yeah thank you madam madam quick question is as i look at the registration form and maybe it's just me but uh is there someplace on here that we should have a notation as to whether or not the student has been vaccinated for kova kovet just in case god forbid we have a problem we know what we're up against i'll make a note of that mr nunes and we can uh i just thought i apologize but i just
061thought of that as we were talking i know they were talking about having a screening you know process each uh you know each day as well but that's a good point i should let you know ahead of time i apologize no no problem at all that's actually a good point uh mr newton where are the public school systems at with you know i know there's been some guidance back and forth and pushed back about whether or not some colleges and universities but as far as in massachusetts i haven't heard anything about whether or not they're um they're allowing it or they're not going to allow schools to just to get that information about whether or not students have been vaccinated no we don't have there's been no guidance no guidance at all no okay thank
062you mr news another question and again i'm just reading this i've read it god knows how many times and then you look at it and something sticks up down on the bottom the last where it says application procedures it just says make checks payable to and there's nothing there maybe it was supposed to be a two-sided but that's funny that is important yeah yeah you know i mean you know like they can make them payable to me [Laughter] no i'm good thank you other questions or comments sounds great make a motion to approve the request for dig green volleyball at david high school from april 16th my fault august 16th august 20th second promotion by mr nunes a second by mr oliver's there any further discussion hearing none all in favor that's great opposed i
063think that motion carries unanimously uh do we need to next talk about the strength and conditioning yep just uh when will this go out just to the community is it very soon okay we need a quick turnaround i'm just thinking that there are probably some families who want to try to right yeah there's already a wait list [Laughter] so there's also a proposal um that you had in your packet for summer strength and conditioning program so that would run from june 28 through august 19th three times a week of training uh two to two and a half hours in the mornings and in the evenings there would be professional certified strength coaches who would be running this we would need the assistance of a outside entity to run this program and um so that you
064know have the ability to actually serve the needs of all the kids so we would be contracting with infinite fitness to do that um mr chris of fully's familiar with them and has had had discussions with them about the operation of the program it would be 120 per student and it would be like i said spread out throughout the summer and offer an opportunity for students to really improve their their fitness or and maintain it throughout questions miss wait so uh mr colleen is this simply for dartmouth students from dartmouth high school or dartmouth yes okay yes and and i would assume it also to follow up it doesn't stand here this is again high school school age students yes and i i'm sorry and a follow-up question is would students be expected to be
065present for the entire program or is it something that they could kind of jump in you know how would that work i believe the recognition you know the recognition would be that families would have plans over the summer and there would be you know vacations and different things but um you know it it is a long-term planning [Music] process for the kids so the hope is that they'll participate throughout the summer but you know being understanding that they can miss time when they need to that's great thank you miss ambrose you have questions mr newness yeah thank you madam chair uh mr kyle is this going to be here at the high school yes now is this did they run something of this nature in the uh football stadium last summer they did that's what
066they did yeah it was a little different um but yes yeah we tried to get some you know opportunities for kids to be active last summer too as well uh but we i think this format will is more of a longer term plan for these students than uh what we did last summer and and again if i'm assuming there's some type of health forms and permission forms that have to be filled out this is just a basic outline of the you know what the key points of the program would be good thank you i'm good madam chair mr oliver thank you so last summer mr colley was it done in-house or was it also done by this infinite fitness last time we did do it in-house and we used our own coaches primarily and other
067staff members to you know to do it i'm just curious as to the reasoning behind going out so outsourcing yeah well we really wanted to focus on professional strength coaches um you know that we found that that was an area of need and you know in-house we don't have that capacity so uh you know these folks are trained in nutrition and fitness for these for these kids so it's it's very reasonable yeah it's more specific whereas we had a variety of different social distanced activities uh last summer this is more focused just towards their personal fit no i think it's great thank you very much that's great that's all i have all right i'll entertain a motion to approve so moved all right so i have a motion for miss uh wait to approve the
068summer strength and conditioning program is that a second from miss amaral is there any further discussion hearing none all in favor aye aye opposed motion carries unanimously all right so um i do not really have a report um nothing to add does anyone else have any uh anything to report updates mr nunes no just a couple i know are evan talked about a little bit but just congratulations to the students that graduated yesterday and also the middle school graduation that's coming up you know next tuesday and wednesday night everybody please have a safe summer and be careful out there as they as they always say and you know our spring sports are getting into the tournaments the tournament season runs a little a little bit later this year just because of the way the seasons
069are running type of year so we you know wish them good luck that's all i have thank you uh miss ginther do we see receive any public comments during the meeting we have not thank you anyone else all right so our next meeting is now scheduled for june 28th push that out a week due to some scheduling conflicts so we'll be meeting at 5 00 p.m on the 28th uh we'll be meeting here yes it is still not clear to us whether that meeting will be open to the public or not the governor's executive orders expire on the 15th but he has asked for an extension of some aspects of it but we don't know which aspects he's asked so per normal pandemic operating procedure we have no idea until probably a day or two
070before um so we will let the public know when we probably when we post the agenda um whether or not they will be able to attend the meeting mill had it he was going to extend it to uh september yeah that's what i had heard yeah i've heard some rumors too i i don't i don't know yeah i mean we'll continue to meet here um the public can continue to provide comment from to miss gentler and we'll just keep doing what we do and until we hear otherwise um all right so um without having said i will entertain a motion to adjourn into executive session to conduct a level three grievance hearing filed by the dartmouth educators association and to hear updates about pending litigation not to adjourn into open session not to return to
071open session i'll make that motion all right i have a motion by mr nunes do i have a second second second by miss wait roll call please ms ganther yes thank you everybody [Music] there we go