001Good evening. I'll call to order the board of education regular meeting for Monday, June 9th, 2025. Kristen federal. Yep. Bridget here. Tracy here. Eric here. Mark here. Brian here. Ann here. And Aaron here. I'll verify that we have present. Please rise for the pledge of allegiance of the stand. Eric, would you read this school mission statement, please? Kristen, was public notice given? Public notice was given to the requesting news media. The agenda was posted in the school district buildings and on the district website. Are there any revisions to tonight's agenda? We would like you to consider moving number 18 after number nine. I would move that we agenda agenda item after agenda item. Motion by second by Brian to approve the published agenda with the following revision moving item 18 to follow item N. There
002any questions? All those in favor? Opposed. Uh we have no request for public input for tonight's published agenda. And we'll move into our first recognition item only. We have a number of donations to recognize tonight. $1,28848 from the an Alaska American Legion for supplies for the honorability program. $1,925 from Office Depot Supply for supplies for Northern Hills Elementary. 500 from Smith's bike shop toward the quad grant for bikes and helmets for purchase all kids all kids bike program sandwiches and coupons for district staff from Chick-fil-A on Alaska. And then um $250 from Keys Architecture for an Alaska High School English N classes. And lastly, $63759 from the Eagle Bluff Elementary for recess equipment at Eagle Block. Thank you. I think it's always so interesting and just very generous how various organizations and individuals choose to
003support our mission and recognize the the work that's done here in the district. So, thank you to all those. We'll move into now item number 18 and we'll turn to Kelly McMahon for a review on the 202526 pre kindergarten program contract. Hi everyone. Um I'll be referencing closure 18 titled prek. Um on the front the summary of important updates. I'm just going to highlight three of them. In section 4B, the curriculum and assessments section. We um updated some language there. We had a curriculum committee of um instructional coaches, directors at some of our partner sites, myself, some of our prek teachers all worked together last summer to create a um we call it a prek playbook, but it really just highlight what we believe are best practices for prek instruction. um just to bring some
004cohesusion between our community partner sites and our center or building sites and just the type of instruction we're offering there. So, it's bringing some cohesion there and just um a really good collaborative project. So, we updated that language to add that in there that we should all be following the playbook. And then in section 5A, the funding, um, after a conversation with our prek sites directors at our partner sites, um, it came to my attention that we as a district are the ones who require parent teacher conferences to be in person. So, we are adding in a little extra reimbursement pay from us so that they can pay their prek teachers the same um, prek teacher rate for all of their parent teacher conferences that they do for all of the students that are enrolled
005with us. So, it was one hour last year, but they do 20 minutes per students and some of the sites have up to 18 students. So, one hour didn't seem to be enough to kind of make sure that we're reimbursing enough. So, then our prek teachers at the sites get paid um that higher rate during those parent teacher conferences. So then by adding that extra pay in in section six, we just outlined some requirements around what the parent teacher conferences look like for family teacher conferences. So they need to be twice a year, 20 minutes per student. Um we added just some language in there around what they look like since we're paying more. Um and so those are kind of the three big things that we changed in the contract this year. Does anyone
006have questions at all for me? And then we're going to be offering up um partner or contracts to our partner sites. Uh Children's Treehouse, First Lutheran, Gentle Lambs, Northstar, and YMCA North. Um we are um Christian Chapel closed their site. So they're not just their partner site, but their whole childare centers closed, but they were our sixth one that we had last year. So we're down one from last year. both a comment and a question. So comment the thoughtfulness around the funding aspect and how you like outlined the requirements around a parent teacher conference. I I think that's really smart in terms of providing guidance under that expanded funding. And then the second question is is there any impact to just capacity at all with the other Um we have not seen much of an
007impact. Um they their their site just had been um they their site had been going down in numbers. So that was part of the reason that they closed. So they didn't have a a lot of students that they had to display. Any other questions for this does require I would move that we approve the 2526 prek partner contract document and to enter into agreements with the following partner for 256 school year motion by second by Tracy to approve 2526 pre kindergarten program contract and partners including children's treehouse first luary preschool general lambs northstar early learning center and north as detailed in closure and presented by any questions. All those in favor I Thank you. We will turn then back toformational discussion items with item number 10 and start just a couple of of mentions here.
008Um first just a um a thank to to Kelly McMahon and others too as we prepare for summer school as we get things in order. I know we have to wrap up grades and today I'd like to the counselors were a great help as we connected with families for those that were going to qualify their credit recovery to kind of get some kids caught up that that did make it um you know in terms of the credit acquisition. So a lot of phone calls a lot of connection with families. So, thanks for for that help and and storing those grades and making that happen in short order because next week we'll due to the power being cut at the high school, we will hopefully kick off everything as scheduled on Monday there um to get
009that going. And then in addition to that, certainly this past weekend with the state track and field and all that brings to our area and I'm really proud of the Alaska representation that we had not just in how they did but the sportsmanship how they performed and represent high school in many ways, in many positive ways. So, very proud of their performance. Over the middle school, we had a we had a very busy but a great uh last week and end of the school year. Um, we utilized our new gymnasium for our eighth grade recognition on Wednesday night. And even though the gym is rated for capacity of 900, we had standing room only. So, it was a fantastic show of support for our eighth grade class. Things went really well. It was really amazing
010to compile all of their accomplishments over the last three years into one ceremony. And this the group of kids, they've accomplished a lot. So, welld deserved recognition. And then they got to cut loose a little bit with the dance. Uh, which for some reason I was struggling to figure out how to turn off all the lights. Uh, I should know how to do that. I I think it was just not working. So, they were a little grumpy about that, but it's all good. Uh we had our we had field trips on the second to last day and those uh were we going all sorts of different places but um again they were great. Our kids were great. The community really represented us well. It was extremely hard for me to sit in Mount Olympus and
011do nothing for hours at a time. I'm not used to that. It was it was hard but that's the kind of hard that I'll take, you know. Um and then the last day we had our fun run and just a lot of other great celebrations wrapping up the year. a lot of a lot of great great ways too. And uh what was it? Challenging but overall a good year. I went on the go-karts once. Yep. Um at elementary just spent some time at the end of the year with each of our teams looking through some preliminary data to kind of inform next steps with our goals. And we're looking forward to having all three elementary guiding coalitions at first this summer at the end of July um to plan for next year. And then um
012like Ben said, all the end of the year fun activities. We had everything ranging from talent shows to student staff kickball games, um mascot Olympics, everything that you can imagine. So it was a lot of fun. Um and then we also capped it off with our fifth grade clap, which is always great on the last day of school. And then like uh Charlie said representing at the state track meet with Northern Hills and their um extracurricular choir for the victory singing the national anthem. Which of the mascots won? I saw some pictures on Facebook. So Rex won. He's our newest mascot. He's a dog and so he he was awarded um champion because he was voted by the kids as the you know the best mascot. as an addition to our reports and will provide
013an update on the four annual meeting. Thank you. Um I had the privilege of attending the um annual meeting just that it's a year with um representation from all 26 school districts that are within our area. of those 26 districts then we have 11 representatives on the board of people for pizza. So some of those elections were made at the meeting um some general business types of things and then um we had the opportunity to receive a presentation on uh a new program uh coming out of our SISA. Um for those of you who know or are familiar withas um many of to find a niche or a special project um or business model really they're going to specialize in it um it appears that our um jumping head into this program it's called liftoff
014learning innovations for teaching of facing students um it is a program that integrates AI artificial intelligence as a tier one instructional Um it was uh it was interesting presentation. Of course they kind of had to bottle the whole thing up into about 354 minutes. So um I left with lots of questions but it was interesting information for sure. um you know entering into that of AI is caution I believe um but right now they have piloted this program in 10 smaller more rural districts um in our area they of course had good things to say about it where it was much more personalized learning um it's a competency based program um so lots of questions out of the audience about um where's the data and how do you see growth and how do you measure
015all of that kind of stuff that we weren't able to get um but they um I left with a brochure um I put my email in for you know share information as it comes forward um but as I said they're not they haven't yet thought of but very interesting. They seem to be grasping it. The team they have assembled at CISA veryutable, very smart um happened to all five women um who I had the pleasure through my own work of attending some professional development about artificial intelligence from them. So it it was very interesting. Um following the presentation, we had they seated us um by county in the so um I had some opportunity a good conversation with the other schools in county. Um so that was always a good opportunity to network with people
016on um other boards. And then the meeting um closed with um Fisher's annual report. Um some of the things I just think it's important to highlight that CISA does um without any separate funding. They're not receiving taxpayer dollars separate. They're completely supported by the district with region. Um they have developed an alternative pathway to license to address the shortage. Um they have business services assistance. Um so in those instances where your business person is not available um they have some assistance programs there. They provide crisis prevention and intervention training to um I think they set up to 11 schools in our area. Um they provide itinerant services and we approved contract and heart of hearing teachers services that um we need um but just have a small need for our own people. uh library media
017specialists, multilingual programs. They put together each year for our care professionals to attend uh principal coaching, school improvement plan, multi level systems of support um that they're working in. So, um they're doing lots and lots of um good work there. Um like I said, it really was a privilege to attend represent at that meeting and then also kind of make those connections with our neighboring district. So appreciate the opportunity. Yeah. And thank you for attending. I know that we couldn't do what we have set out as a mission, high level of learning for all without the support of the organizations. Charlie, the state track meet, I don't know if you've seen that, but the Manny finished second at 402, which is unbelievable. But that video my daughter tells me on TikTok has over 30,000 likes
018and that because Manny finishes at 402 and the very first thing he does is run to that other guy which have the energy at 402 to still go run and he runs and he hugs him so he almost knocks him over. He gives him such a big hug. So Manny's exceptional in a lot of ways I think sportsmanship is almost typical. So the fact that it has 30,000 likes and really the the essence of it is finishing at that speed and then running over to hug the other guys. So just a really cool thing. you get the opportunity to see the I think it's like a minute and a half interview. I don't know what that specifically I think Scott or who it was, but it was from start to finish. It was just outstanding
019in the amount of sportsmanship that he had for it'll be his eventual teammate and the junior going that he'll be as a Badger eventually, but nonetheless so humble in so many ways. That's just too many. It's in front of the camera, but that's too many. And the video that you're referencing is on our Facebook page. And I had a question on the meeting. You mentioned there were smaller districts that have piloted the liftoff of um it was actually this whole thing was sort of initiated by um saying that right and Mike is from the white school district is from um so those two districts um piloted it really um this last uh this last year um they talk about um right now the focus the whole initiation of this was to address rural schools so
020um that's why in western Wisconsin, but they've had some inquiry from uh Green Bay school in that area. Um so it's very it's very interesting. Um and I you know would be happy to talk um about it more. I um I had a lot of questions about it to be honest. Um and to be completely transparent, I had a lot of questions as a teacher myself. um what does it look like? Is it curriculum? Is it um grade level specific? Is it a whole school? Is it So, they didn't really talk about those types of um bigger things. It was more like this is what we're doing. And um I mean it is really it's really incredible what AI can do is pretty fantastic. and the individual individual like learning piece of it is of
021course pretty fantastic but um I just have and and I will ask them questions I'm not critical of it I just you know I think there's a lot to learn about it um and it is very specific that it's tier one instruction so um how does that work and how they match that up with they go into like specific details They're going to support like local school districts if they chose to implement that program. You can purchase it from them from them. So yeah, they're um they have lots of information on their website. Um you know how it's working, what they're doing. They come in and do uh training at the beginning. There's monthly support as they're going through um and then a follow up at the end, you know, at the end of that
022year. Is it an ongoing thing or is it kind of like a you learn it and you implement it and then that's kind of it is it something that's ongoing that they like from grade level to um yeah I believe it could be um again right now it looks like you purchase it on an annual basis and what they're doing is they're already they're using an already established AI platform and then student from what I understand is working at their own pace, progressing through the competencies as they can for a portion of the time that they're with the teacher and then the other time allows the teacher to differentiate instruction based on what uh the teacher is out of the work that the student is doing. Um, so I I think it's got very positive
023reviews from some of the some of the districts that are doing it. It's still really new. Um, and like I said, right now it's and I see why the impact would be in those smaller areas that might have more difficult times getting teachers and might be a little larger. But I think it's got really fantastic potential. It just sounds really interesting. But I can also see why there'd be lots of questions. Yeah. So I did I know they ask if you want more information. So yeah. Thank you. Let's move into high school and middle school building. down at the end of the hallway. Sorry about that. Um, and you can see the gym locker room masonary progress there. individual shower stalls. Um the abatement piece that started in the in the basement um and then
024moved quickly um up the hallways has gone really well. Um the crews have done an outstanding job and very efficient as they move through. Can you just remind us we saw refurbishment of a bunch of the classrooms downstairs last summer. The balance of those are getting done this summer. Correct. Yep. That's where that the abatement crew started in that business um world language area and um the demo happened really quickly down there with walls coming down and one room that was kind of started. Bridget Hubard's room was already getting framed up and you'll see in some pictures below that they're moving quickly in the area and that was the first area of the abatement and now they were upstairs and down the hallway. So things are moving along quite nicely. Um you can see the
025demo job site. Lots of wires being pulled. I noticed as the year ended for different for the new camera system that's getting put in um along with other electrical as well. Moving to the next part, um the the fieldhouse bathroom as I used to call it, it completely has been gutted for a while now and will be ready for concrete. That will have to cure and set for about 30 days before they put everything in there. So, that should be happening soon. And Aaron, as you had mentioned, um the area that was debated there. The lower level framing in that resource room has begun. Um so that's going along really well. Um the gymnasium wall demon demo has begun um with the acoustical panels and one of the the um main wall panels will be
026coming down in the main fieldhouse. So crews are working in there. Um and I forgot to mention earlier thanks to Abby for allowing us to come over this week as we've taken over. It's been great making our way over there since there's no power. Um, but then as you can see there, the demo was super fast but loud. Um, but that's been looking to frame up the marketing and French room. Um, that wasn't touched yet. The basement is going up. Any regrets? No, this is day one and it went well. Just a few days ago. Yeah. So, we are entering a new phase of our construction which is the this second summer here and we've kind of just given over control during June and Johnson and their subs have uh first dibs on everything. So
027this right here is kind of the next thing that we'll have finished is going to be choir and actually orchestra as well as in this picture and their associated like offices and practice rooms and everything like that. So the rest of our music department is the next piece that'll be finished and so you can see they're starting the framing on that part. Um something that they started today was there we're adding a few windows in in the main office to be able to see into that hallway. We realized there's a bit of a blind spot um for our office staff just from the safety piece to be able to see everywhere all the all the comingings and goings of everything. So adding a few windows in there, that's what this work is. Uh this is
028the old gym and so you can see they got the color changed to the Boys and Girls Club blue. And so they're the last step here pretty much is just to put in the new floor. And so for right now they're still kind of staging some other equipment and materials for the rest of the project. This is that overhang that you see outside that new wing. And so they're pretty much done with that part underneath there. And there will be some bike racks and stuff there eventually by the time the next school year starts. This is some asbesus debatement. So they're they're pretty much done with that. This pictures from the last couple of weeks, but in all the old areas once we got out three weeks ago, they started going to town, getting rid
029of the asbestous, and then they've done a whole bunch of other demolition since um working on the outside walls as well. And then these next two pictures are there's some work being done in the kitchen. The dishwasher the dishwashing station um is being removed and replaced. So that's work that they needed a couple week window where we were going to need the kitchen. And so that's why June our summer school is not at the middle school. So but it'll be ready in time for us to have summer school on site in July. Same thing kitchen. So other than that, my um the only other thing I would say is that uh we we got kicked out of our parking lot because they're adding on to it and then they're doing putting the finishing touches on
030the parking lot and so we'll have even more parking eventually. And so that's that's great. They've been doing a lot of that site work outside, finishing the buildings and grounds type stuff as well as the the rest of the climbing equipments and basketball courses and the track as well outside in addition to the turf. Well, then driving by recently, it's an impressive looking building from the outside. I It's great on the inside, too. Now, especially now that we're 90% of the way there or 80, whatever it is. Yeah. Getting eighth grade was huge. Then we're going to stick with you for eighth grade promotion. Great. So, um, thank you for the opportunities, but we are pleased to share with the board that all 204 of our eighth grade students are being promoted to 9th grade.
031Um, I already talked a little bit about a lot of accomplishments that was shared during the recognition night last week, but we wish this class all the best as they enter high school. And first reading for the high school student handbook. Charlie on this time. All right. Um just our normal um changes with a few additions. Obviously final exam schedules and dates to remember get updated every year and then the final one there the new school calendar has been added. Um, but want to direct your attention to page 17, just some verbiage about the possibility of random testing at dances. And just to be clear, this isn't in reaction to student behavior being a concern or anyway. This is just came about with some conversations with neighboring school districts on ways to better promote even
032more better decision making with students. And we've had some preliminary conversation with administration office on how to that it's more of an incentive based thing. If students are coming doing the right thing, an opportunity to maybe earn earn, you know, a prize or a gift card or for, you know, some random pieces as they enter. Again, no details, no specific things out there. just lots of conversations with neighboring districts and some best practice things that other schools have been doing and we're looking into that possibility as we get our school next next year. And then lastly, just update to which you know we just brought to you not too long ago, the technology used in Chromebook insurance updates and clarifications for the things um that we questions on any of those. Do you have like
033a separate polic procedure for how you're going to possibly do random substance testing like yeah we don't I mean but like what some other schools have done they um like how they're going to like like random whether it was if they had a bag of like poker chips they would either win a prize or they would do a breathalyzer type of thing and or an opportunity to get you know a quick quick gift card or something to that sort. So it's completely random that way. It's more fun. It's more fun than it is like you want to get checked. Correct. Opportunities as you're coming in and then opportunities to win prizes and again at the end of the day continue to positive decisions that are that's a that's actually a pretty cool way to go
034about doing this because I think it takes a little bit of the stigma off of it too because it's like oh I want to come and get a prize. You could there are opportunities for that. So that that's our preliminary thinking. Again, just conversations at this point on how we might roll it out, but had lots of conversations with neighboring districts. It sounds very creative and very innovative. So, thank you for sharing that. Charlie, in terms of sequencing, would that policy that underpinning policy Tracy mentions about implementation? Would that be defined before a second reading and approval given say that again? I'm sorry. It says first reading and board consideration before there would be a second reading. Would that polic underpins execution be part of it. As far as what it is, no, we didn't
035have an exact plan on what that could be. Just the possibility of a random test at a dance would be something that we would ask for consideration, but we were not going to lay out like this is what how it would work, how it would work. Again, we we have knowledge of how other schools are doing it, but it was as I explained to Tracy, that's how some have done that. But just, you know, whether we, you know, our early indications were were positive in terms of conversations we had officer Blair and other principles in terms of what they've done, but um that wasn't going to strategic plan and start with. Thank you. Um, you might be wondering why pillar two before pillar one. Is there any order to these? And the date is in
036on pillar two. Pillar one you'll get to hear at the next board meeting on June 23rd. Um but the goal here to foster meaningful relationships among family, school and community to ensure access, representation and voice to foster to encourage something that's good, right? Um so how are we doing in meeting this goal? That's the purpose of this presentation. and and Franny, I being the observer of this work for the last seven months or so, can attest to the high level of thought, effort, and intentionality put into this cycle of continuous improvement. And thanks to pillar champions Lori and France uh and our building principles and their guiding coalitions for their efforts to attain andor sustain the target set for this goal. But as the team presents, I I want to emphasize that the important work
037will be this summer. I think uh Abby mentioned the guiding coalitions. That's where the analysis of the data that we have right here goes to those teams and they say what will be our moves this next year to uh attain or sustain with two questions being major drivers and this came from our work with stutter. What did you learn that worked? Keep going with that. And what would better look like? Those are two big questions and guiding coalition teams will be doing that. That's where the heart of this work lies. So, thanks for letting us present on this. Lori's gonna kick it off. Thanks for notice that the slides in the presentation are the summary slides, but in the enclosure with the board agenda, there's three different enclosures which includes all of the data, all
038of the information, the scorecard and the strategic and the updates that you all need to. So, first I'm going to talk about the family experience survey from the district summary perspective and then we're going to scaffold that piece of information down to each of the buildings and then it'll come back to me and I will talk about the results for the community survey that we completed which doesn't have the scaffolding the building like the family experience survey does. So, when we look at our family experience the second year in a row we've done it. We did move the timing of it. First year we did it was in the fall around parent teacher conferences. This past year we did it in the spring around parent teacher conferences which we decided is a better time especially
039for gathering the data now that we can use to develop goals and action steps going forward into next year. Um the survey itself has 17 questions and all but one of them are on a rating scale of one to four. One being strongly disagree and four being strongly agree. You don't have a medium. A lot of times people choose the three if there's scale of five. So that was kind of intentional. When you see all of those data results, anything three or higher really indicates agree or strongly agree when you collect all of that data and put it together. Our response rate to this family experience survey this year was was quite a bit lower than last year. Um we went from 718 total to 445 total. Again, there's five different surveys because they're specific
040to each of the buildings. Um, we talked about even though there were a lot of promotional efforts by our building principles to really get that information and um have the families take the survey, our response rate was pretty significantly lower than last year. So that makes us wonder questions and things like are we surveying are we giving our parents too many surveys or maybe too often that there's not enough time in between for us to really make some impact on some changes. So those are some of the things that that we're pondering. Um, we do ask some questions around demographics and really what we're trying to get at in those questions. As Roger mentioned, part of our objective in pillar 2 is equal access, representation, and voice. And so, how do we know that we're
041hearing from all of our families and making sure that they have equal access representation representation in voice? There's a high correlation between between students and the survey responders, which are typically parents or guardians in ethnicity and in home language. And so those are the questions that we ask. And the results show that we're still not um rep our our our our minority ethnic groups and our non-English-speaking families are not being represented as um as much as our student demographic information would show us there um there that we should have more income of our ethnic minority groups responding. So then the efforts are how do we make sure that we are reaching the families that aren't giving us the input that we're seeking and how are we making sure that their experience and their engagement is
042also um positive. Overall when you look at like individual questions from a district perspective most of the student or most of the questions were not significantly different from last year. um most of them went up just a just a hair, but pretty s pretty pretty solid consistent results in those in the survey. Um when you look at those individual questions, we do have one question that isn't a rating. It looks at what barriers are our families um experiencing and mental health, academic issues, and attendance at school continue to be the three top areas that families are saying they have struggled with um in the past year. And if you think about there have been many initiatives and programs and services and resources that we have talked about and put in place to address those. So
043tell tells us a couple of things. I think we're we definitely have the right focus for some of those areas, but also there still continues to be some need. And so going forward, again, we think about how are we making sure we're addressing all of those needs both the dis so there's two different measures on the district scorecard for the family experience survey. One is a collective total of all of the questions and then the other one there's a high lever question of recommending this school to a family that didn't doesn't currently attend. Both of those measures went up. Um, and if you go to the next slide, this shows our what will be on or is on our district scorecard. Those two measures, the high leverage question and then the overall family experience survey.
044Two years worth of data with our target for the high leverage question being a 3.5 or higher. We surpassed that with a 3.53 out of four. Um, so that's a celebration. And then our family experience survey overall was a went up just just a little bit from a 3.36 to a 3.38 with our goal our target goal at the end of the strategic plan to be again a 3.5 or higher. So, good positive um things to celebrate in our districtwide family experience survey results. Any questions before we move on to more building level reports? Just an overall question. Um does anyone know anybody in the room know roughly how many families are enrolled? I'm just wondering what percentage that 445 is. That's a that's a great question. So we calculated that out last year and
045to be totally transparent I don't remember how we did it but we had what we calculated it as our baseline was like 2300 students. So Kelly who was just here report or um here she is has become kind of a master of power school in the last year maybe not by choice but she has and so I asked her that I said could you figure out how many families we have. So, we can get like more of a percentage of our response rate and there's a lot of calculation that goes into it. It's more complicated than you think because families sometimes students aren't connected in power school. So, it might be one family, but it might be counted twice or some families aren't counted depending on the makeup of the family. Anyway, my point is
046she came up with about 1,800 student or families in her calculation. Well, we didn't lose 500 families over the year. So, I decided not to put the percentage of responsor because I don't think I'm hoping that maybe in our new student information system, we have a better way of being able to calculate that out. Powers school doesn't give us a great way to do that. But that's great. We had the same thought process. Well, and I will just add one thought before we move on. Um, I have a elementary and a middle. I did not realize that those were two separate surveys. So, we may have had situations too where we missed one or the other. Sure. Sure. Yep. Good point. Yep. Any other questions? And I think Aby's going to present for all three
047elementary schools on the next slide. So for all of our elementary schools, we had um common goals um to kind of move the needle around that high lever question. Um one of the things that we focused on was that we had grade level gatherings to connect families and build community. So this came through on our survey, but also in our um family focus groups that we held that families really want to connect with one another. So in addition to schoolwide events such as movie nights and reading nights and concerts and such really um hone in on grade level specific events. So we held those throughout the year and then at the end of the year in addition to the questions that we um gave on the the overall survey we as elementary added a question
048around um asking for feedback around those events and then also looking at um barriers that some families might have had in attending those schoolwide uh very specific events. And so um asked about like was the timing of the events a barrier um before school, after school, you know, weekends and if families couldn't attend the events, we asked why. So um there was kind of spread, right? So just a lot of variety on when um families are available and some of the barriers that um were most prevalent would be work, child care, and then sometimes transportation or timing of the event. So just the work that we'll do this summer will be to kind of look through that survey d more specifically to think about how we can continue to bring families together, meet the needs
049of our families, and then also just, you know, continue to bring them together with very little specific events. So, we did a lot of great things, just variety across the elementary school. We had um some donuts before school, some popsicles on the playground, some bounce houses, some um sharing of projects, a pet tip with Officer Blair and some of our grade levels. So, just a lot of variety to bring families together and have them connect. It's nice that you guys of times that you have things going on because it's hard to capture everybody. But if you have a little some variety, hopefully more people can attend. And we tried to cast a wide net and um just get a lot of ideas from some teachers, grade levels, and other staff members as to what we
050might be able to offer. I have a quick question. Has um thinking about the survey um for future, has there been any discussion about like the back to school reg school registration like because people have to register or re-register their kids like having that be one of like the mandatory things as they're clicking through? I don't know. I I that's just kind of what I was thinking of. I mean, if they're new, say like new family or whatever, but I don't know. That was just something I was just thinking of all the back to school stuff and you know this is all when Roger mentioned like pillar two is coming before pillar one. I think what we struggle with a little bit is like when when does data come in that you can use not
051just in reporting but actually looking at goals and action steps and that we switch the the survey for families from the fall to the spring so that we have now this year's data to look next year's goals and action steps. So like if we waited until August, we wouldn't have those results because like our data retreats are in the summer to be able to set those goals and action step. So it's it's all in a timing thing, but that's not a bad idea. Um I don't know more people. Yep. Yep. And we I like I said, the building principles really promoted it. I mean, we put signs up and it's at parent teacher conferences and we do um the bright arrow um sent out to families. We put it on our Facebook page. We do
052it it's there if people want to participate, but you just never know why why they choose not to. Um I think Ben is next. Yes. So you can see our score there on our high leverage question from last year and then this year. So a improvement there. So we were pleased with that. Um some of the things that were on our strategic plan for pillar 2 that we feel um at least in some part helped address this was we surveyed staff and families after our fall uh conferences and we took that feedback into account our guiding coalition and made a few changes to how we're doing conferences. Um there's a lot of desire from staff in terms of sixth grade to look a little bit different than seventh and eighth. It's first experience with middle
053school. A lot of things are different and so that made a lot of sense and so we made sure to you know talk through what exactly that would look like. Um we have continued to evolve our weekly grade level emails to all families based on her feedback. Had a number of parents had a lot of great things to say about that really know a few small suggestions here and to involve those uh emails throughout the year. And then we've kind of been keeping a running list of notes, things that we want to do next fall. We didn't get to do an open house this past year, but we like to do grade level specific open houses. There's certain things that sixth grade families need to know that seventh and eighth don't, right? There's certain things
054we'd like to share with eth graders and their families to let them know like we're counting on you. It's not a good example this year. And so, um that's You know, we're continuing to try to constantly have that pulse that come back and refine our practices. Oh, unless there's any questions for you can see our our score um you know went up a tick there as well. A couple of things, you know, trying to find more touch points on how we can connect with families. Um, not just through, you know, the many events that we have, but um, most recently we started implementation implementation of a three-week grade check getting pushed out to families just to I mean certainly they have access to power school at any moment and any time, but just to have
055that that benchmark of knowing, okay, this is when it's coming, you know, because sometimes there's more harm than good. sometimes when you're checking power school every single day. So I think having those benchmarks can be a positive way to kind of gauge and just you know help create that connection with school if there is something out there. Um and then the second one there, we've had a couple years now um of some successful tours of postsecary institution, not just with kids, but with a parent or a family member that really engages in great conversation with with students and universities and great questions about what's out there and what they um don't know what's out there has been really really positive. We've kind of coupled that around um parent teacher conferences which has been a good
056thing. And again, even though it's a smaller group of of of parents and students, you know, certainly not 900 um students going there, but how do we use that model to expand to other areas? And and we we're continuing to kind of throw that question around our guiding coalition. Um don't have that answer yet, but more things like that. How do we create those those opportunities for parents and families to to have those kind of high leverage conversations which were really really positive and rich in all of that? In addition, um, we kind of started some of the conversation with our last two guiding coalition meetings and looking at some of the data that's not specifically in here, but above and like what is one thing that we can focus on to improve because obviously
057we've all made the the mistake of doing too many and what what is that one thing? Um, we had a couple of conversations around a few of them, but that will be one of our goals this summer is to narrow in on on one again and how do we how do we move that that needle for that that one in particular. So, some great conversations and some great some great data that we've been kicking around for a while. question for Charlie. Then I think the next slide is just bringing us back to the scorecard with the data that I had already shared for those two data points that were we're looking at um through the scorecard and our target again. So we've met the target. Hopefully we maintain it. The idea is that we maintain
058it and then we're still moving in that direction for the total family experience survey results. So then I can go into the next um few slides, couple slides I think just have to do with the community engagement survey. So if you remember this was completely separate. Last year we sent it out through the community newsletter and we had a very pretty poor response. We had 42 people that responded still used the data and looked at the results and had a focus group meeting about it. Um this year one thing we did differently, well first of all we had 274 results which is much better but what we did this time differently is we did blast it out to all of our families which we didn't before. So they would have received it and could have
059participated in it through the community newsletter but this time we made a specific bright arrow message for the community survey to all of the parents. So when you what's a little confusing is when you look at the results, yes, we have significantly higher results as far as response rate, but 93% of those were from parents. So we're still, what that tells us is we're still not hitting the community members that are not parents in asking for their input, their satisfaction in the questions around the district. in these questions is it's only um seven questions in this survey and it's really big picture gives us some information about like academic performance of the district and then it asks are we are you satisfied with that or with the fiscal responsibility so kind of more big picture
060questions so like I said it's a little deceiving but um good information um one of the things that we ask is how is it best to communicate how How would you prefer to be communicated information from the district? Email and text continue to be those highest preferred means of communication. And one thing that we did um this year with the community newsletter, there was a linker and a QR code um and the message said if you would like to receive updates from the district, go on this link and put in your email address and then we will to you because otherwise we don't really have a means of communicating or sharing that information. First of all, they prefer email and text, but if we don't have their contact information. So, I checked with Nick um
061our communications director just or last week and he said we have 190 so far emails of community members. I don't know how many are parents, but community members that um are now receiving regular updates from that email list serve on um on what the district activities are. I was curious about that because I remember seeing the postcard come in the mail about that and the QR code and wow, this is really impressive. Yeah. Yeah. So hopefully that's one way that we can give an opportunity for people to sign up to receive those updates. Um, and not just I know one of the messages we've received is not just things that have happened but things that are going to happen so that they can choose to participate or attend if they want to. Just just one
062thing about that. Um, we're hoping that the people that get those monthly monthly blasts will tell their friends about how do you know that when I get this monthly thing from the school, right? We're hoping that that will build increase on and we'll keep asking people. Are those messages that are going out to those folks? Is that something? I feel like every message I get from Bright Arrow. So, I'm wondering if I'm something that I could be signed up for, too. Oh, that's a good question. I'm not sure. I don't know if they're going to parents as well. Nick sends them out, but so I'm not sure. I can find out and get back to you. And then I can't remember exactly what the postcard said, but in terms of what you just said, Fran,
063is there in the actual Are there instructions on how to scan a QR code? Oh, um, want to double check because there's a large population of PETA who do not know how to scan a QR code. We also put a link to like the actual link, not just the QR code. I remember. And we added um a phone contact if you didn't want to do either of those. Perfect. Thank you. Um, when we look at the the individual questions, all except one of the questions were rated higher this year than last year. The one that was a little lower, there's a question about attending um co-curricular activities and kind of your experience in it. And that one, not that it was significantly lower, it just wasn't higher than last year's. Um, but overall, when you
064look at the the scorecard measure that we use, um, From last year to this year, it went up pretty significantly. We're at Go to the next slide as the scorecard. We went from a 3.5 to I mean a 8.5. That's the only question that's on a 10point scale out of all of these surveys. So, um, we went from an 8.5 to an 8.8 out of 10. And our target for the end of strategic plan is 8.5 or better. So, that's pretty that's again something really um if you think that um you know the a rating of an 8.8 out of 10 is is pretty satisfactory. So good high rating um overall from the community surveys and there's always a small percentage of people or a certain percentage of people who will never give a 10
065because they say there's always something that could be improved upon. Is there some kind of followup or breakdown focus group to say like what would give what would make you choose 10? Yeah, we didn't do it this year, but we did do it last year and we got some information um about that and then we looked at themes. One thing we do have is there were a lot of comments too about just the feedback and so we can take a lot of the information from that too. There's an avenue to relay that information. Just one more thing to add to Lori in terms of numbers and the attempt to get more input. We did look back at the last referendum survey and at that time there was a,089 community members that responded to that survey.
066So it it begs the question why so many there? How many of those were staff? Uh parents uh that kind of thing. But it was more is it because it was a economic related question um don't know the answer to that but it was a greater number and a similar kind of thing a postcard sent asking to fill out the survey I think right or is it the survey itself they could either do it online or by paper I think but anyway a much greater turnout for that particular request so again all Kudos to everyone for that effort to to do exactly what the goal asked us to do and that is increase ensure access representation and voice. Any question? Just one one comment if you remember um when we were at the convention in
067January, we listened to Joe San Philippo and he said people remember you for what they experienced. And the more positive experiences we can give community members and parents, you know, um the better it's going to be in the long run. We're we're we're um teaching them what they need to know and hopefully when we ask the question later on they're going to say this is an awesome school district because so it's just a good good way to get them involved. Great information. I just want to thank her for holding hands with people who didn't know what they're doing. Thank you, Lori. We'll move on to the 2025 26 community service. When we adopt our original budget in October, October 27th of this year, there will be three separate components to that levy. We'll have the
068general operations fund levy. We'll have a debt service fund levy, which is the amount that we we levy to pay back all of the money that we borrowed. And then the third levy is the community service levy. That levy is separate because the the purpose of the levy is a little bit different in that it's serving those programs that are more community facing and community oriented. And in the attachment to the um to the agenda this evening, you will see the different programs that we are recommending. They are the same programs that we had this past year. all of the and and in the description is just a little you know what are each one of these programs about for the dollar amount for each of these program they're all staff related so for the
069boys and girls club after school programming that's for the staff that run the programs they're not our employees they are employed by the boys and girls club and we're um the dollar amount is increasing for that the this next year because our school will be done and we to be running a full scale program this next year. School resource officer and security is a program that we've had for school resource officer and um which is pretty self-explanatory and then crossing guards to help our little ones and medium-sized ones get to school and cross the streets um safely. So uh the reason for the increase oh one one thing I should have added with the school resource officer and security the reason that that number has increased um quite a bit is this year we paid
07060% and sometime back there was an agreement made that we would be eventually working our way up to 75% of the cost of the school resource officer. So, we're working our way up toward that and that's the reason for the increase. We wish it was at 5050, but it's not. It's it's requested to be at at 75%. So, that's the reason for the increase there. Is that amount then Janet the full 75% or you said we're still working our way. This this amount is the is the 75% based on the estimate which their contract their the city's on a calendar year basis we're on a fiscal year July 1 through June 30th so it crosses over but yes it is 75% so basically for the school year because then in the summer the officer is
071on patrol and doing the normal things that a police officer does for clarifying so this is just for information um I the reason that I wanted to bring it is there's so many to the budget. And if we bring them little by little, my hope is that it just helps you understand the pieces of the budget more easily without being overwhelming when we when we have it all together at once. Great idea related to third grade promotion and retention for adverse students. This is our first reading. Okay. So, thank you Karen. The 5411 is the third grade promotion and retention policy. It's something that we have to have um as required by act 20. It's supposed to be approved by the first of July for implementation in September. one of 2026. So what we did
072was um looked at a number of different policies that were um submitted to us. One by WSD, one by by DPI, we've looked at some other ones from other school districts. And this is the plan that we came up with. Um Aaron and and or Mark and and Eric and Tracy had a chance to take a look at it. We'll ask them to comment. What it does is it talks about what it takes to complete a personal reading plan and then and what you can do in terms of options as a school district when someone does not complete their personal learning plan by the end of third grade. So I maybe we can entertain questions or or any one of the board members can feel free to share a couple thoughts that I did share
073with Eric. Um you know and I think when act 20 first came out we were probably looking at this as kind of an overwhelming prospect but you know as it ends up I think that it's um it allows a lot of flexibility in how we deal with things. So, you know, and and I'm not sure that most of that we weren't already doing, just maybe more accountability, but I do like the wording changes in it. It gives it a much nicer tone. Um, you know, saying things like the need for reading support and targeting growth, target growth in identifying reading skills. And we decided that completed and exited. Completed just sounded better. I echo what Mark said as far as the way it's written. We're trying to be as positive as possible surrounding this that
074we recognize that it's a very stressful situation for families who may need to be or have their students on a personal reading plan. But we have lots of different things that are being taken into consideration should they um be in a situation where they're on a reading plan and they may not have completed their reading plan by the time it's um time to move on to the third grade. want to applaud the work done before it got to us. The problem with three people on the committee is now there's three voices that everyone has to hear from. Uh really good work though got to our point. I think at the point where we're completed versus exit that's just the perfect good enough and it tells you um how thoroughly it's prepped before it gets to
075us. So appreciate all the hard work from the team here and it's an easy policy to get through I think. So that's for first reading. Thank you. You want to have any questions for the policy team certainly ask them here or reach out donation cookies. cookies valued at $5,600 from the Girl Scouts of Wisconsin Badger for K5 students and staff. So hopefully everybody enjoyed the cookies. I know Todd did. He had a great big smile on his face. I'll make a motion to approve the donation of cookies valued at approximately $5,600 from the Girl Scouts of Wisconsin Badgerland for K5 students and staff. Second motion by Tracy, seconded by Brian to approve the donation from the Girl Scouts of Wisconsin $5,600. Just one comment. Don't Don't you want to know how they distributed all those
076cookies? I don't know. But I whispered over here and I said, "Did you get some of them cookies?" We had lots of different ways that we distributed them and it's the gift that keeps on giving. We still have some. I gave some to Liz this morning as she was driving the van. So, very appreciative of that donation in the timing, too. I can tell you from personal experience, they do freeze. Well, questions. All those in favor I appreciation. We'll move on to the first report. Are there any requests to remove items for separate consideration? We have two resation requests. Two teachers that are moving on from Eco Bluff. Isaac Origin and then Talia Newman is our counselor. Isaac has been with the district since 2014 and tallied it with 2015. Um so quite a years
077of experience. We wish them well. Um we are asking the board for creation of a custodian position at the middle school. Um we kind of shared this with the board earlier. This is the one where that the cost will be split with the boys and girls club with the larger school building. We'll need more support there. And then two resation notifications there. But I do want to point out the one Audrey Martin. She was one year shy of being considered a retiree. 14 years as a prek para. She is very does not want many people to know. So big um quiet shout out to her. I would move for approval of the personnel report as presented and detailed by second to approve the personnel report as presented by any questions. All those in favor? I
078Are there any requests to remove items from the consent agenda for separate consideration? Seeing none, I move that we consent agenda as presented by second by Eric to approve the consent agenda as presented. All those in favor? And before I say we don't have any further business, this is this is well we're still going to keep them through the end of the month, but it'll still be Fran's last meeting with offer a couple of words. Number one, thank you for We'll probably We'll probably say something to Roger, but for uh for coming back uh spending these months with us, for exemplifying uh the definition of a servant leader, right? I think we're all better for for your contributions. Over these last months, I've personally learned a lot. and just on behalf of I think a
079greatful district and community. Thank you very much. [Applause] You need to see the picture that Bridget sent Roger and I. Right. I've shared it with a couple people, but there I got a really good picture. I should send it to Kristen so she can put it in a weekly update, but We were leaving graduation and I was talking with somebody and I said, "I got to take a picture because Roger and Brian are just walking off into the to the sunset together. It's a nice view from the back." And I said, "Can you imagine the conversations going on?" But you're probably thinking, "Are we done this time for real or till next time?" It was good. It was great. Thank you for that. And we have second All those in Thank you everyone for your
080time tonight.