001all right you ready all right it is seven o'clock and we'll call this meeting to order has this meeting been posted ms midsick yes it has and roll call will show that all five board members are present um and so i ask you to stand and join me in the pledge of allegiance i pledge allegiance all right so is there communication that you'd like to share mr bidzick yes there is greendale schools is seeking feedback from the community on the strategic priorities developed by the strategic planning work team during its sessions on april 30th and may 1st a community survey was sent and opened through may 20th the survey link was emailed to families staff students in grades three 6-12 community notebook e-newsletter subscribers and the district's community leaders list in addition a postcard was
002sent to every greendale resident asking for input the survey link is found on the district website news and announcements page paper copies of the survey are available at the park and rec offices in the community learning center the pfizer bio bion tech covid 19 vaccine approved for emergency use authorization from the fda and the cdc provided guidance allowing the vaccine to be administered to individuals ages 12 to 15. with this new recommendation we are working with the greendale health department and hyatt pharmacy and offering a student vaccine clinic on may 18 and may 19th parents have registered students for the clinic and we are grateful to the greendale health department for their hard work and coordinating this effort i receive communication from six parents and one community member requesting changes to the mask requirement for
003students in schools the safety team continues to work with the greendale health department to interpret the changing guidelines from the centers for disease control during the update on learning plans report this evening administration will engage the board in a conversation about our ongoing safety measures in our schools i received communication from two parents asking about high school schedules for the 2021 school year schedules are not yet determined for next school year there are several factors impacting a potential schedule change again administration will consult the board as part of the update on learning plans greendale high school will hold prom this friday may 21st at western lakes country club the evening will include dinner and dancing masks will be required at this time dancing will be outdoors and students will be cohorted for the events of
004the evening prom goers will also model their attire at a grand march participants will be allowed two spectators in the gym and the event will be live streamed on the district's youtube channel for the community i have submitted my dissertation titled the role of equity and school improvement science to a committee of five professors i will defend my research the week of may 24th upon committee approval i will earn my phd and the title of doctor last weekend i participated in the university of wisconsin graduation ceremony at camp randall as a doctoral candidate greendale high school choirs and orchestra will represent the state of wisconsin in washington d.c in the spring of 2022 as part of a performance tour both greendale high school robotics teams had a fantastic end to their rookie seasons at the
005first tech challenge state tournament team graffiti finished in fifth place in robot matches graffiti won second place overall the inspire award which would have qualified them for the world championship if not for covig cancellations they also won second place connect and third place think awards megan vulcanum was selected as one of wisconsin's three first team first tech challenge dean's list finalists and will advance to the national selection level to honor mental health awareness month in may 5th grade students created an interactive bulletin board highlighting fun mindfulness activities students in all grades are able to view the board and select different strategies to promote ways to become more mindful activities include yoga poses deep breathing coloring desk sketches and journaling desk stretches sorry may is asian american and pacific islander heritage month and students in greendale
006schools are enriching their understanding of the cultures of their peers by learning from each other and special guest speakers recently college park students learned about thailand and its customs and cultures from mrs yang and mr bob who shared about his family background from the philippines summer school registration is in progress until may 21st at greendale high school in-person learning and or a combination of in-person and virtual learning safety protocols will be in place for the current school year additional information can be found on the district's website students in grades k-8 will have classes from june 21st through july 23rd grades k through three will be held at canterbury school and classes for grades four through eight will be held at greendale middle school all students will be off the week of july 5th the following
007donations were received by the district 100 from mr raymond kem of greendale in honor of tommy young to the theater department 60 and 84 cents to the theater department from digital theater llc show tickets for you and 250 dollars from jason dummert to the greendale high school garden to support the tree and sustainability project and finally i wanted to end communications tonight with a brief video featuring the greendale middle school and greendale high school students all year long our greendale choir teachers have been determined to find ways for students to connect with one another and in this case singing together [Music] is every day [Music] oh is walk through everyday [Music] there it is [Music] well we've had two and one yeah well we've had two in-person concert opportunities for individual choirs this was the
008first opportunity for our students at the middle school and high school to come together if you're looking for more music the high school choir concert will be live streamed monday may 24th at 7pm and that concludes my communications all right and i'd be remiss if i didn't congratulate you dr midsick congratulations on a lot of hard work i think our community is very grateful for your work so congratulations thank you [Applause] all right at this time i welcome anyone who would like to share some comments and please note that we welcome all those who will be speaking this evening we would like to remind you that the school board meetings are for the purpose of carrying on the business of the district and there are official meetings that are held in public through school board
009policy 186 the board allows citizens to make comments by scheduling two opportunities on the agenda to receive citizen comments in accordance with the intent of the opening meeting laws please be aware that although the board of education welcomes these comments from the public it cannot discuss or debate items brought up during public comments unless already on the agenda in order to hear from all citizens who wish to speak and to ensure that the official business of the district is addressed board policy sets a time limit for citizen comments and we'll be adhering to those time limits at tonight's meeting persons wishing to address the border asked to come to the podium in the microphone state their name and address for the record and comments are limited to one time individuals who will be speaking are
010limited to three minutes citizen comments are limited to a period not to exceed 30 minutes thank you good evening my name is continuing social justice warfare that contests our schools to the detriment of the nation and these old adage is that fish don't know when they are wet the case of society we often don't realize that we parent code words and phrases of the self-serving racial justice industry these words and phrases when called out become evident we suddenly notice how wet we have become words and phrases such as equity diversity inclusiveness people of color signal you are being subjected to racial social justice groupthink what they also signal is that the policy or plan in which they exist could be divisive and racist by racist i mean that we are identified by the color of
011our skin not by the content of our character considering how often these pet phrases appear in recent strategic survey new teacher project committees and counting expulsions by racial categories fortunately the good news is greendale so far has managed to avoid the toxic critical race theory quagmire that is dividing our country parents and state legislatures around the nation are rising up against this indoctrination in so many cases critical race theory was preceded by people of good conscience that dipped their toes into the equity racial justice waters they became fish not realizing how wet they were and that they could drown so keep your heads above water and beware the cold words that lead to the injustice and division thank you thank you this evening good evening mr sabrowski i think we're going to try to make
012sure it doesn't sound like it's working but i think we can hear you yes please i would ask that almost and almost would ask that they'd be more transparent and more to the point instead of asking a question but really not necessarily asking the question so i'm not sure who comes up with those but i would ask that you really work with your team on that make it more simplified i guess and just make it easier for the normal person to be able to understand and read the last thing the most important thing i come to ask to let the kids not have to wear a mask anymore in it i know we're here um pleased i want to hold disruptions down so i want to make sure that people have a chance to speak
013in in the last three weeks this is from our own greendale health department last week we had three coveted cases the week before was 10 the week before that was 7. it's obviously extremely down and to a point where we need to reconsider this i did talk to one of the school board members today and my original ask might be unrealistic even though there's 67 schools or districts that have done this already that are masked are optional at this point and they've done this in the last week or two i'm not necessarily going to ask of that of you today because it might be a lot to do with school for two weeks but i am going to ask that for summer school and then for next year it just needs to get ended now
014it's not okay anymore um i'm gonna just read a couple facts um to you guys and i'm sure you guys know a lot of stuff already but um 71 of greendale has already been vaccinated um 89 of those are seniors so majority of our communities already been vaccinated so anybody that was worried about covid or any concerns about kovid they have a vaccination and honestly you can go anywhere and get it you want to pick and save walgreens like literally anywhere and get that um am i up could i have like another 20 seconds possibly we did interrupt you so i'll let you finish your thought then okay thank you appreciate that um covet cases from november obviously we're way higher and what they are now um once they put the mask mandate that mask
015was supposed to help the cases come down it really hasn't if you really look at all the facts what really has helped the met the all this come down with the covid is the vaccine which everybody that has had the vaccine or can get it has had that chance to so i have quite a bit more but i will stop so i can let other people talk president croppitto could we take a vote on letting mr sabrowski finish we have a policy that speaks to it so um i'm not going to give given the fact that he has four children in the district as do i so we're going to continue but thank you jason i'll let others talk because we only have 30 minutes too so thank you guys i really appreciate it [Applause]
016good evening good evening mary congratulations on your win show you too kim kowalczyk 6200 highland lane apartment number three greendale wisconsin i'm going to elaborate on jason here i too feel that the mass mandate needs to end most of the people here have been vaccinated waukesha just did the other day a week ago i believe that they are the mask is optional i work in the healthcare profession our numbers are down where i am at the numbers continue to go down i don't think masks needs to be worn during summer school my child has hay fever and allergies during the summer and it is hard for him to breathe in the mask i have had him text me while i'm at work and him saying mom i can't breathe in this mask and if i
017have to sneeze the teachers get mad if i have to take my mask down to sneeze i don't think it's fair these kids are getting sicker my kid had to quarantine for 10 days because he thought he had strep throat i took him to the doctor we got a rapid strep test he had a cover test both things came back negative the doctor made us quarantine him for 10 days my child is also part of the 504 program i believe that this district has failed the kids who are in i who have ieps my kid had to leave eighth grade last year with a bad taste in his mouth because he had to pass fail he had to pass fail his first semester of his freshman year in high school he's a high school student
018he's been banned the kid is he's very intelligent he's very smart but when you close down the schools for a sniffle okay i don't think it's fair i don't think it's fair to any of the parents here they need to go to school five days a week they can't be you know we were given the option at the beginning of the year hybrid all virtual and it doesn't work it doesn't work for some of the kids especially the kids who have ieps they can't learn online my son learns better when he is in school so this district i hope to god because now my kid has my son has to go to summer school to do credit recovery so that he can pass ninth grade i don't think it's fair this district has failed our
019kids and as a parent of a child i moved to this district 10 years ago because of this district because of it being a very good district and i'm sorry i'm gonna i for what i'm about to say but i will be damned if i'm gonna let this school board be run by the fact that because you feel that you have the cdc guidelines we don't have a mass mandate here anymore teachers need to start caring about these kids i i i work a full-time job i'm a full-time employee i work part-time at cendex my husband works full-time i have to come home and try to teach him things that i can't i'm so tired at the end of the day because i did not go to school to become a teacher so i need
020this district to start hearing these people who have kids who are in ieps who have 504s who are struggling these kids are struggling they can't learn online it's not conducive to my child's learning so i hope and pray to god that you don't have mask next year you that it should be optional i i i don't know what else to say except for the fact that if you're not sick then you should be able to for the parents go and the attendance policy needs to be changed for that i believe fully that the attendance policy needs to be changed for that if i'm calling my kid in i shouldn't be getting a letter in the mail because he's been sick for four or five or six or seven days that needs to change i call
021my kid in thank you greendale maplewood drive greendale i am against any critical race teaching in schools it is socialism plain and simple i am against the wearing of masks breathing your own carbon monoxide and bacteria every minute is not healthy as we all know i am against shot the covet shot it is not a vaccine and is not approved by the fda public schools have become training camps for brainwashing and liberal government indoctrination no matter what degrees you have i do not support diversity training of any kind it promotes separatism and offends me as a person of mixed minority ancestry i support school choices in american freedom the average gpa is a shame for most public schools remember who you're working for and whose tax money you're spending on your note here you say
022your meetings build transparency and trust the next paragraph it says keep closed meeting discussion confidential respectfully good evening good evening my name is elizabeth i live on 6119 downing street i've been emailing you guys all week i sent you 16 articles kind of piggybacking off what everyone else is saying children pose little to no risk of getting sick or dying from kovid they're more likely to die in a car accident should we no longer bus our students we deserve to make the medical decisions best for our families not the cdc not the district we should have a choice let us sign a waiver whatever let's get the masks off the kids when will they come out when will they come off at what measuring point will you do this you keep trying to say to
023protect the kids and staff i don't accept that anymore we need to hold our district accountable and get back to life if you can sit down at a restaurant without a mask on why can't our children sit in their seats without a mask on we don't know the damage that robbing children have seen the faces of their peers will cause but we do know prolonged masking causes anxiety hypoxia increased heart rate acne fungal infections and then on a more personal note last week my son had an injury at school on the playground he hurt his face his lips split open his uh he has damage to his permanent tooth he will most likely need a root canal and i asked him why he didn't say anything to his teacher i didn't want to worry her
024now i don't blame his teacher for not realizing he was in pain because he she's not entrained to interpret body language through a face covering what else are these teachers missing though had the mask been eliminated she would have recognized the pain she would have seen the blood and immediately called someone to address and clean it is this this is backed by he sorry not to mention the blood-borne pathogens he could have he could have spread from his mask that's more at risk than a seven-year-old giving someone covid why aren't we allowing kids to take a break from masks outside i was told they don't have to wear him outside in this case he was wearing a mask in the fresh air why doesn't adults fear someone who is more than welcome to double mask
025if they believe in two barriers someone who has access to a vaccine to protect themselves mean that my kid has to suffer for a half a day in pain bleeding traumatized now at risk of losing a permanent tooth my child believed his mask provided him a protective barrier because that is what has been shoved down his throat all year maybe he didn't speak up because masks put people in a position of submission and for a child who already has trouble advocating for himself why wasn't a district employee that saw him hit his head advocate for him and check asked to check his mouth what is your protocol addressing and monitoring the whole child including parts of their face covered by a mask which is arguably the most important part of our kids that's their airway
026what if he bit his tongue what if he knocked out his tooth what if he choked on something should i send the district my child's dental bill when will this stop summer school is around the corner they've made masks mandatory without any parental consent what is going to happen when a child faints from dehydration or heat exhaustion because they are forced to cover their airways what you are doing is not in the best interest of our children then on 426 there was a motion to have in-person summer school with the current safety protocol in place was this was there a vote on this why didn't elementary families get surveys on the current protocols the current protocols are outdated every single district in the state is re reviewing this many have opted to make masking a
027personal choice i sure hope your plan isn't to keep the young kids who pose little to no risk of getting sick from covid in their masks since they are ineligible for a vaccine and think parents won't notice your agenda why is it even anyone's business what decisions our families make and for our children personal health information should be protected it should be confidential your teachers and all adults are eligible and they can get vaccinated i'm asking you to allow parents to choose the health interventions that best fit their child's needs thank you thank you danielle vorkovich 5684 gladstone lane i recently learned that the greendale high school is considering a schedule change for 2122 proposal 5.4 adding a mandatory resource period for all students instead of starting first hour at 7 50 like they have
028for over eight years all students would start first hour at 7 15 an ungodly hour and the resource period would be moved toward later in the day i was going to give you history of the resource period but i'm assuming all of you know this i communicated these concerns to the superintendent she tried to tell me that school would always started at 7 15 not completely true for the past eight years not including this current odd pandemic year the majority of students started at 7 50. 7 15 was for resource freshmen had to do it for the first quarter and then kids who had d's or f's had to do it in order to bring their grades up for the next quarter after those grades it made sense kids could go if they needed help
029kids who needed the help had to go it was a great system so now i'm being told they're going to change this the superintendent also told me that because of the atypical schedule this year the school didn't meet the required hours yeah most school districts didn't in this weird year and the resource period wasn't in place and that's why they didn't do it she told me that this shortened the day and now that they needed to you know re-evaluate the resource period why what are we re-evaluating the resource period for is it for more sel instruction the most recent parent survey the one that's going to be used for you guys to vote on this proposal actually addresses this but in such a deceptive and skewed question way that the results need to be tossed
030out it's a paragraph long question the second last part of it says uh each student would be assigned a dedicated you know super advisor for their sel and acp time will be available for independent study blah blah blah this time would replace the previous time for the resource period would you support a dedicated time to perform these to support these things for students not only is the question too long it's unclear and misleading nowhere in that question do you come out and say to parents are you okay with the school day beginning for everybody at 7 15. instead it asks parents if they want more supports which everybody's going to ask for and answer yes to parents who answered this question may not have realized that they answered yes to starting school for everybody at
03115 so you can move a resource period into a later period in the day that everybody has to go to where you have mandated social emotional learning presentations while i strongly believe the desire to help kids is real and proper why do all kids have to sit through mandated sel presentations if they all don't need it sel curriculum should be designed and delivered not with a one size fits all approach perhaps the district should invest more in counselors social workers therapists who could actually work one-on-one with students who need it most teenagers aren't going to share their deepest emotions traumas with teachers sometimes not even in a small group real therapy and mental health assistance occurs in individual meetings not in large classrooms those of us who actually teach teenagers like myself in a local
032high school like we're in the classrooms every day with them know that most of their personal and emotional conversations happen with their friends their siblings and their parents outside of the classroom schools should not force feed sel programming as it's being called on these teenagers and then starting the day earlier to do it next million dollar question i have is what is the curriculum that you're using in the required sel classes will parents have access to that curriculum will they be able to see it and approve it before it's presented to their kids they should be schools get in really sticky situations when they start thinking they can educate students morally socially and emotionally better than the parents if you don't think the parents are doing their jobs you can offer supports for the kids
033and offer supports to the parents who want them but you should never impose it on people who don't that is not choice please please please negate the most recent survey results send out a survey with questions that are transparent specific and direct in regards to what you really want to change and modify parents have a right to know what they're saying yes to and so do students why weren't they asked if you really care about their mental health you'd ask them the question are you willing to come 30 minutes earlier every day to sit through a 30-minute sel acp class period parents should be asking the same question ms vorkovich if you could finish up your comments i'm wrapping it up asking high school kids to get up earlier to fit mandatory sel does not
034have their mental health as a priority the cdc even supports teenagers need extra sleep more than younger children you ask any teen you know if they want to get up earlier to sit in a class that's going to talk to them about their emotional and social learning my guess is many would say no and it'd be the same for english or math i want to go to school earlier said no teenager ever an earlier start time disrupts the reality of a student's sleep schedule not to mention what's going to happen to the extracurriculars that take place before school swim band choir all that stuff kids are going to come earlier for that not for more instructional time if you really think about it authentic seoul production starts in the home and it's the primary job
035of parents and guardians it's not the job of a school to assume it isn't being taught at home or that it isn't being taught the right right way thank you redo your survey with the right questions be transparent thank you president caprido since since she was speaking about an agenda item uh anyone speaking about agenda are they allowed more time no we could we take a vote on that no that allows for that yeah you have to stay with kelsey you couldn't it was an agenda item i thought it might be in a different category good evening i am michelle persic i live at 6095 thorn apple drive there was a survey in the weekly from the high school on friday may 7th about the reopening next year originally the choices were fully virtual chosen
036by five percent of families and in person five days a week which was chosen by ninety five percent of families this new survey was for families like mine who chose five days a week to gauge our comfort level and having regular virtual days sprinkled into the schedule either once per month once every other week or once every week the fact that a four day a week school week was even on the table was disappointing i'm truly grateful for the way that greendale handled covid this year and the fact that our kids were lucky enough to be in the building four days a week this year that was a tremendous privilege given the situation but why would we repeat this next year our kids need to be in school five days a week mental health disorders
037in children's and teens have quadrupled over the past year largely in part to the isolation of virtual learning the inequities that exist in virtual learning and the frustration with the technology itself if we know something is bad for the mental health of our kids why would we propose that we do it sometimes that would be like telling kids smoking is bad for you but doing it once a week or once every two weeks or once a month won't hurt you ensure there are plenty of kids who can handle that regular virtual day but what about the ones who have developed depression or anxiety over it are we really okay with calling these kids collateral damage i am not okay with that the survey seems to have only been sent to parents of students who will
038be in seventh grade and older next year one could argue that these kids are old enough to stay home and learn virtually independently but what about the students that age with special needs can they really be expected to sit at a computer for up to 20 percent of their week without an adult at home to support them then there are the kids who don't qualify for a special education but school is just hard for them anyway what about the kids with adhd are the ones with a 504 plan is this fair to them then there are the kids who don't have any problem learning and just don't feel like turning on their cameras or participating in class discussions honestly there are just some kids who are not going to do the work unless the teacher
039is there standing over them are we really okay with these kids not engaging like they should be even once a week or once every other week is this equitable for families for children with a single parent or with two working parents since they don't have the option or the privilege of choosing to support their child's online learning during the school day i know a family who has to pay someone to come to their house while both parents are at work so that their child can access learning because the child could not do it on her own is that fair for the family to endure the hardship of that extra expense maybe it was a necessary evil this year during kovid and the unprecedented circumstances that came with it but i don't believe that there's a
040way to justify a four day a week school week next year please let our kids learn in the building every day five days a week next year thank you thank you good evening hi hi oh hi my name is skye persic at 6095 thorn apple drive i have never in my life enjoyed virtual one reason is that you can get disconnected but this happens i fall a little bit behind because sometimes people can't tell that i've been disconnected another reason is that it is harder if you need help because the teacher is aren't if the teacher is already helping someone you can't form a line and sooner or later it gets confusing i just want to say that i have one of the best teachers in the greendale district she's always tried to help me
041i also want to say that virtual is different for me it isn't it's in a negative way so so please let students go completely in person even if that means wearing a mask thank you for your time thank you very much for your comments [Applause] you did a very nice job good evening jodeen shook 50 50 storyline i'm here tonight to express my concern on two issues first being the survey that was sent to students of high school middle school last week which was buried in the principles weekly for parents and the second is being masks but i think i'm gonna um let other speak on that since you've already heard a little bit about that um i'm very disappointed in this in this district for serving students minors asking them how many virtual days
042they are interested in having next year since when do we ask miners what they prefer in their educational decisions a quote directly from the survey says 95 of parents voted to have their kids in school five days a week well in a district of approximately 2 682 students i know that's a rough number that is 2548 people who parents of people who want their kids in school five days a week five percent that did not choose five days a week is roughly 134 kids why are we asking why are you asking us yet again how many days we want our kids in school i think we have spoken the answer is clearly or i'm sorry how many days we want our kids virtual the answer is clearly zero ninety-five percent of parents have said we
043want our kids in school five days a week and more on a personal note my seventh grade daughter on her virtual wednesdays she's had at least half a dozen wednesdays where she said to get up to get in for attendance she's had no google meets no class work nothing to do an entire day so basically it was another day off for her it's not a virtual day that's a day off um i also want to address the early start time for next year my high school student has a job she goes to school she has a job then she has to come after her job and do homework sometimes she's up till 10 11 o'clock at night doing homework she can't get up any earlier than she already does to come to school please consider
044not having an early start time i piggyback on we don't need to have a forced sel curriculum for kids who don't need it and it's not going to be addressed as a one-size-fits-all so please consider these two things we want our kids in school five days a week no 7 15 start time thank you thank you [Applause] hello i'm kendra persic i live at 6095 thorne apple drive and i'm a student at the high school i will be talking about my thoughts on virtual school next year and just to be clear i would love to go five days a week in school in person but if we can't do that then these are this is my opinion um first let me say that i am totally against virtual school and all next year because of
045all the stress i've seen felt and some sometimes still think about next year i don't agree with having a day in every week be being fully virtual what you are seeing isn't even close to what we feel at home alone in our rooms at our screen tearing up because the screen hurts our eyes or everyone is going too fast or too slow etc second i personally am okay with having half a day once a week virtual like we are doing now it's less stress than a full virtual day and then if we haven't finished something we still have the second half of the day to finish up acer asynchronously or with a friend that will actually work with us unlike those awkward breakout rooms well where everyone has their cameras off and mike's muted seriously
046not once but multiple times i've asked a question or asked who asks who wants to do what and nobody has answered me only once in a blue wound will i get a group that will actually work as a group another reason we shouldn't have a fully virtual day every week is because again it's a lot of stress stress is good but not when you're stressed all day it's especially hard if your parents are at work and you have a younger sibling who needs help all day your stress and their stress of course i still agree that a family still need the all virtual option they should have that option i just know it isn't a good idea to make everyone go virtual for even one day each week it's just too difficult for so many
047people trust me because i am a student thank you thank you very much for your comments you did a very nice job so thank you for sharing your comments good evening hello i'm brittany robb i'm located at 7062 darnell lane i have two kids in the district right now and we actually i'm probably an enigma here but we actually started the school year virtual we were concerned you know we weren't totally sure there wasn't a whole lot of answers out there for us and being a family that owns a small business we thought that was the best option for our family we wanted to be virtual we just wanted to make sure that our business could stay afloat that we weren't bringing anything into our business because we were still running um that didn't last
048very long it it didn't work out sarah derrick was incredible and very diplomatic and helped us get back into an in-person learning environment which was absolutely phenomenal but now i guess what i'd like to address is the masks our my four-year-old is absolutely terrified now of taking her mask off because she is constantly conditioned pull it up pull it up make sure you have your mask up and now we go to see family and she puts this mask on she cries she doesn't want to take it off and quite frankly i'm really concerned about what it's going to be like next year when she goes into a full day of kindergarten she has to have this covering on her face and she's gonna just kind of close off and become in this shell and that's
049that's very scary for me because i'm very social i'm very out there and very open and to see my child kind of just close off from the world is it's concerning especially for a four-year-old then my first grader is in person full day and i just honestly so many of these parents that do have their children full day right now they're having play dates they are still doing tons of sports and our family business is altius gymnastics in franklin so our kids are there and we're actually dropping our mask mandate there as well so we feel that enough of our staff is vaccinated at this point and we're given the opportunity to be vaccinated and the children aren't spreading it there i mean that the facts are out there and now that we have more
050information we're able to do that we're able to offer that to to the people in in our business and we have 1300 kids currently enrolled at alts gymnastics and our numbers have dropped off as well and we actually do track it just to to kind of have an idea so that we can you know well if this class has one you know positive case we want to make sure that we inform those families and let them know so we have been doing our best to be socially responsible here as well but we're just at the point now that we need to remove the masks and i'm not asking for you to do it this school year let's finish the school year that's fine the kids are used to it at this point but please please
051please let's drop this for summer school and do not require it for the next school year i mean we need to find a way to get out of this constant holding pattern like no one wants to step out and say anything everyone is so fearful of you know some kind of i you know i'm i'm fearful in coming forward and being like hey we're ready we're ready to start taking this away because someone might call you uh you know you don't believe in science you don't do this well my bachelor's degree is in science and actually in epidemiology as well so it's time thank you for your comment [Applause] mr curpido you have reached 30 minutes for public comment all right outlet mr mcfaul will be the last speaker president could we take a vote
052on it since there's so many people that came here to speak you know again this is policy ms grogan where we set the policy and i think i mentioned it at the beginning of the the speech so robby i'll be quick mary no i'm thinking about all the other people who haven't had context mine is totally different so i i just want to let you know i see that we're gonna that on one of the items here is proving the name you know the greendale middle school gymnasium for mr bergner um i urge you guys and i hopefully you'll vote yes on this um he's a wonderful he was a wonderful teacher a wonderful man a mentor to a lot of people um in this village and again i can't say enough about this man
053and i hope again i hope you guys vote yes on this matter and get this done for the family the bergner family thank you all right thank you robbie joe [Applause] could i make a motion that we suspend that rule and let the that's the solid that's the policy we're not posted we're not posted to change that policy tonight i will say thank you for coming out this evening thank you for sharing your candid feedback your comments this is why greendale schools and this is why the community is so great is because people really care about what's happening within the community what's happening within our schools so i think you know we we heard the passion we we heard the concern for students so thank you for coming out this evening we will be discussing
054the reopening plans we've had conversations about reopenings a couple of times this year there were a few comments or questions about virtual some of that was in response to some of the comments and feedback that we had received earlier you know that doesn't negate some of the earlier conversation that doesn't negate some of the earlier discussion that we've had about going back in person in in the fall you know that that is the desire things are changing uh rapidly i mean i think we're all aware of the cdc making some changes just last week some of that's still being digested some of that's still being understood to say okay how does that impact schools what does that mean for students that aren't eligible for vaccines but we will be talking about the reopening plans later
055in this evening some of the conversations about the earlier start times i think we've gotten off track a little bit and we'll probably talk about that a little bit but not everything that was discussed or brought up is accurate information i'm looking but we'll talk about that later as well president i'm sorry to interrupt you again president but i just wanted to let anyone here who still wanted to speak that additional comments on and or questions from visitors are allowed at the end of the meeting as well so if anyone wanted to come back or you know watch at home and then come back and those comments are limited to five minutes thanks to a typo on the agenda all right all right thanks then um we will continue with the next step on an
056agenda is the um approval of the regular meeting minutes so is there a motion to approve the last meeting minute of may 3rd i move to approve the regular meeting minutes of may 3rd as outlined in agenda item 1. i second there's been a motion a second to approve the regular meeting minutes any further discussion then the car will look for we'll call vote yes yes yes yes and i am yes motion carries um continuing financial reports um for checks and disperse jonathan anything that you'd like to share included in the updated information revenues through the end of april 2021 of 60.17 that compared with the prior year of 61.32 on the expenditure side we were at budgeted expenditures of 62.31 that compares with 60.83 percent in the prior year we also identified an update
057regarding federal stimulus money at the sr-1 federal stimulus funding we were at 95 percent of that allocation being spent or committed at this point and for sr2 we were at 29 or 319 thousand dollars spent or committed at this point we're still waiting for the final allocation for the third round of federal stimulus but we still anticipate that to be at or slightly above 2 million for our coved response plan all right any other questions otherwise i'm looking for a motion to approve this month's checks and disbursements i just said a question regarding us or three is there a deadline by which those funds have to be spent is that able to go into next year uh yes it even will extend beyond that yes we will have it for next year i think it's
058was it 2022 for s for the first round 2023 for the second 2024 for the third i think is the i recall correctly yes sr3 will go all the way until september 30th of 2024 that'll be the last day to commit those dollars thank you all right then is there a motion a motion to approve checks and disbursements in the amount of two million seventy nine dollars seventy nine thousand six hundred fifths let me try that again two million seventy nine thousand six hundred sixty six hundred and fifty six dollars and sixty two cents as outlined in agenda item two point two a second there's been a motion a second to approve checks and disbursements as outlined in agenda item 2.2 any further discussion when they call for a roll call vote yes yes yes
059yes and i am yes motion carries continuing on agenda item 4.1 personnel we have approval of a teacher appointment and an approval of the school psychologist resignation so anything more from administration any questions otherwise i'm looking for a motion to approve personnel motion to approve personnel action approved teacher appointment and accept uh school psychologist resignation request as outlined in agenda item 4.1 second there's been a motion a second to approve personnel any further discussion can they call for a roll call vote yes yes yes yes and i am yes motion carry next item on the agenda so we heard about this last meeting and you heard mr mcfaul talk about naming of the greendale middle school gymnasium after a former teacher so we just we this was presented an ad hoc committee did review this
060request and made the recommendation based on our policy to move forward with this naming so any any additional comments from the administration or any questions from the board no we recommend approval all right so then i'm looking for a motion to approve the greendale middle school gymnasium after former teacher and coach mr richard bergner i moved to approve the naming of the greendale middle school gymnasium to richard j is it bergner mr bergner as a outlined in agenda item 4.2 second there's been a motion a second to approve the greendale middle school gymnasium after former turn coach mr richard bergner any further discussion and they call for a roll call vote a resounding yes yes yes yes and i am yes motion carry congratulations to uh the bergner family [Applause] i will work with the
061bergner family on a ceremony unveiling the new name excellent all right next item on the agenda this is an annual approval this is approval of the 2021-2022 season one contract so greendale is a school district when within the sisa one and ceases cooperative educational services agency of the state is divided into twelve thesis so greendale participates in the csa get some services from it and then we contract with cs01 for some very specific um special education services based on student need so typically those are for roles where we we don't have either the capacity or we don't have the number of students involved with those levels of support so we contract with sisa to provide those yes it's a cs is intended to increase efficiency of our tax dollars so that we can maximize impact
062and minimize cost i move to approve action item 4.3 approving the 2122 cesa 1 contract second there's been a motion a second to approve the season 1 contract any further discussion can i call for a roll call vote yes yes yes yes and i am yes motion carries next item on the agenda is motion to approve a student field trip to germany so again based on board policy any field trips that are outside of the country require coming to the board for approval and we all receive this as part of our package then and these field trips are the costs are borne by the families so this is not a a district expense these are all born by the families so any discussion i see mr lotus is back there but any questions i believe
063this is a field trip that has taken place every couple of years i i know with the last you know with the pandemic the past year and a half there's been some changes but this is scheduled to run again then i just had a question regarding it looks like we're extending this potentially to greenfield students is that correct if yes that we would sorry he doesn't have a microphone um we would um extend it to greenfield if we do not have sufficient numbers to run the trip so my question just comes down to like a student handbook and so forth do the students at greenfield have to sign on that they're following the greenfield greendale handbook or how how does that work there would be uh guidelines within the field trip approval and they would
064be accountable to their school district and but in terms of the permission slip there would be a set of um requirements that the student would follow within the permission slip and that would follow our our permission slip resources you are posted to take action on this but we did not bring this forward two weeks in advance so you could choose to take action on it tonight or if you needed more time to consider it you could table it i guess from my perspective this is a this is not a new field trip yes and i don't know if you also saw that this would be summer school credit and a language immersion experience so so i'm okay to move forward if there's a motion to approve i'll move to approve uh action item 4.4 approving
065the student field trip to germany well second there's been a motion a second to approve adjacent item 4.4 for the student field trip to germany any further discussion can i call for a roll call vote yes yes yes yes i'm yes motion carries continuing on under new business then tonight we are here to like to recommend uh reordering to bring 5.5 to the front of the new business thank you kim um yes so is there a motion to reorder the agenda so that agenda item 5.5 comes before the rest of the new business i motion that we changed the agenda to move 5.5 ahead of the rest i second sorry there's been a motion a second any further discussion and call for roll call vote yes yes yes yes and i am yes motion carries
066okay then moving on to agenda item 5.5 we are here to we will receive tonight's third trimester reports one from mr gallante regarding athletics and one from ms schweitzer regarding the park and recreation and one from kitty goya regarding communications i'm overlooked that when i'm sorry thank you unless she wants to skip if um we'll have you guys if you in order to speak julie can you share your microphone and they can be jonathan mitchell for this who's first up okay all right good evening jared does jared know that we reordered okay jared we have your presentation up on the board and we're not hearing you if you're speaking yet was that my green light i'm sorry i'm on the delay from youtube okay we now have you thank you that sounds good then we
067can move right into that first slide for athletics so as we take a look at uh the way the athletics and activities department played out this year we did see a variety of changes but i think we did our best as far as we could to make the most out of an unusual situation this year i feel like we did our best we were able to get all of our athletic seasons in this year some of them reshuffled into different times of the year but overall everything actually worked itself out um we've been able to see some definitely upticks in attendance and normalcy here as we head into our spring sports um so overall things have been pretty well i'm going to report here in the next slide taking a look at our participation rates
068so this year we had 71 of our student body engaged in one or more activities um traditionally we're looking in the high 70s maybe right around 80. so we're down a little bit but i think that would have been as expected with with a lot of the different things going on here at the start of the year a lot of our clubs did not have the opportunity to resurrect things this year but a number of our clubs were able to make things work here as we moved into in-person learning in the second semester our other big criteria that we always try to look at obviously one or more activities is exciting but two or more is a better parameter for our kids being actively involved so we always try to look at that two or
069more number our goal is to try to keep that around 50 percent this year we were at 43 so just slightly again under kind of where our averages would be um but it's something again wasn't a surprise to us we kind of had that understanding um and we want to make sure that we can improve these numbers now moving forward so i think our big goal for next year is going to be kind of making a big splash with having our especially the lower level kids understand all the opportunities that we have here at greendale that they can always find their homes somewhere outside of the school day in a variety of options whether it be through our sports our clubs our performing arts our musical arts we have so many different directions that a
070child can go so we want to make sure they understand all that we have to offer right when they get here currently we've been able to make uh slides and we've had different videos a little snippets explaining all the clubs that we have here to offer at greendale we've sent that to our lower level students in the seventh and eighth grade so they can see what's going on we'll be sharing it again as students arrive here next year and right at the start of the school year hoping that we can get an uptick right away we want kids to get involved as soon as i walk to the door here at greendale and our goal is to get those younger student students and student athletes to continue to participate here for the rest of their
071career as they're here at greendale obviously what they do in the classroom is unbelievably important but we also feel like the more we get them to stick around either coming early for school or sticking around after school um the more we get them to really feel like greendale is a home for them that's kind of our main goal as our athletics and activities department goes so overall we were down a little bit i do have those numbers spelt out a little bit better for you based on freshman sophomore junior senior classes in in your board packet um but if you have any questions for me please feel free to ask all right thank you jared i think we have a couple of questions maybe so jared can you hear me okay yep um so i'm
072looking at the 29 for no participation and it's not a surprise given a covid year in the pandemic how does that number compare to last year or to our typical years so i would say even last year was a little strange though because we didn't have a spring sports season if you look at the four years prior to that that number is usually going to hover around 20. so i think between 18 to 22 would be something that's pretty expected um so obviously we want to get that back to where it was having 20 of our students are a little over being virtual this year obviously that plays into it a little bit more um but not outrageous i thought i was really expecting that numbers will be a little bit more skewed than they
073were so i feel like we were at least within the parameters that we would have expected in a traditional year jared out of curiosity was did you see a discrepancy on the virtual students versus the in-person students on this data yeah we're still working on breaking that aspect of it down it was a little tougher to get those exact numbers through our current system of breaking it down i do know that there are definitely virtual students who were full um as far as participating in clubs or activities a number of athletes were fully virtual students so i don't think it totally plays into it but i do believe that there's a good chunk of that and we're still working to kind of finalize what that looks like and to have a better handle of what
074our barriers will be as we enter into next school year one additional question jared do we do any comparison between like districts um to see where their numbers are at um and not just this year but in the past have we looked at other districts to see where their participation levels are yeah i know once a year at our uh we meet monthly for the woodland conference so that's 14 schools within our area um and we always kind of compare contrast what that looks like i know our numbers are right near the top as far as participation rates but i will say when you add into the factor of the amount of clubs we have which is a lot more than most schools and marching band being a portion of that our marching band numbers
075are so high i think that's really kind of excels us right away um but as far as when we compare numbers just purely sports to sports we are within the top four within those 14 um so we definitely feel good i know a lot of schools are looking for having that one or more participation be above 50 and try to have their two or more be above 30 percent so we are dramatically above that number if we feel good that we can keep raising our bar and hope that we kind of set a new standard thank you all right thank you jared and then thank you kitty are you going next or jackie jackie will go next all right thank you good evening jackie again hello and is this on yep okay good um we
076have been pursuing the district's um goal around service excellence but looking at the financial sustainability hopefully this will be the last report on financial sustainability as presented in march during our second cycle reporting it was clear that financial sustainability is crucial in our operation the department continues to evaluate the areas of the fema grant submittal the decision to not rehire the recreation supervisory youth sports position this fiscal year and the importance of continued programming for the community most recently what we've worked on this time is our summer 2021 registration we reported next slide thank you oh i lied jonathan is doing a good job we reported in march that the department revenue collection was at 373 115 and 47 cents through february we're really pleased to note that the revenue collected now through april is
077at 438 hundred sixty dollars and seventeen cents however this is still under the same period last year which was at seven hundred ninety eight thousand six hundred fifty dollars and eighteen cents and that was just as we were starting to have to make those fifty thousand dollar refunds as well so um the current fiscal situation is still reflecting that we will end our budget year in a net situation but it should not be as strong as it was last year and so we've we've worked on that the summer 2021 brochure was on schedule delivered to the printer on april 29 on april 19th mailed out to all greendale residents on april 29th and we feel it offers great choices for the community from traditional summer programs but we've also added some new opportunities the greendale
078fire department is back for teaching cpr the department is working with the newly opened field workshop in the village on sewing and crocheting type classes the reader circle book discussion they're excited to be feeling comfortable to come back we have a preschool teacher who has some great ideas for four to six six-year-olds greendale school district new face teacher amy vita has been a wealth of information and is willing to teach several children in adult cooking classes and game classes so we're excited about that you've heard me talk about the pumpkin chucking class that we tried to do last year so trying to be creative i went to summer school so it is going to be for summer school credit this year and mr price at the middle school is going to teach it he is
079really excited so we're really excited hope we get kids to sign up for it mari kart tournament we're going to run that again with derrick don levy who used to work with us we've got boys and girls basketball camps and much more you would also notice in the new brochure that came out that our youth section is a little larger this summer because the greendale summer school is changing their format slightly and so they were offering a few less enrichment classes so we capitalized on that and tried to put a few more programs in the department we had to work with the high school pe staff to coordinate pool time due to the change of instructional delivery this summer for their program and then how we would have to deliver ours i'm just excited to
080say that we have a solid gazebo schedule on sunday nights we've been working with athletic director mr gallante and working with that class community it's kind of like a gofundme fundraising thing that the school district has used and we're hoping to put that out there to generate about 3 for our summer season of paid entertainment on sunday nights so we think we can be successful with that we begin our online registration this saturday at 8 a.m and we anticipate based on the calls that we've received at the office that registration should be very strong and we're looking forward to turning around our fiscal situation i had noted in your written report that at the time i had written it our summer adventure club which is our summer child care program as of last tuesday when
081i had to finish that there were 65 children registered at that time i am really excited to tell you that as of today leaving the office there are now 101 and the initial deadline is this friday so i think parents as i said in my report are just feeling more comfortable back to work looking for that alternative we will continue though to follow guidance from the health department and the school board on how that will look but we did it last summer i feel if we got through last summer we can do anything so um i just put together a collage i did not miss gates in my office put together a picture collage of the kinds of things that we've done and i think if you look you can just see it's a variety
082and this covers last summer through winter spring 2021 that we're just completing and it's hard to see many smiles off of these pictures but we did accomplish a whole lot by using the aid of a mask in social distancing we were able to provide lots of opportunities for families and we appreciated their support of registering their children for us so i want to thank you for this opportunity to provide our third trimester short cycle information and i'm didn't know superintendent amidzic was going to play a little presentation but i have our bloom and girl presentation that i would like um i think jonathan can key that up and um it's a slideshow it's only two minutes everybody so um but it shows our youngest learners our three-year-olds in our bloom and grow program and this
083was put together by our bloom and growth staff lisa corrigan and denise burnett program any questions about those specific topics all right then we are going to turn it over to kitty to finish up the third of the trimester reports for communications all right thank you jonathan you can go all the way past the title slide so this year we were auditing taking a close look at the tools that we use to communicate with our parents and guardians the parents and guardians of our greendale school students and in this particular short cycle we were able to engage with families and community directly to get some feedback on communication and some of those tactics jonathan please advance we had the fortunate opportunity to gain that feedback through the strategic planning work through the community visioning sessions
084and the listening sessions and got some authentic feedback where people told us exactly what they thought about how we were communicating to them this feedback really helped us to understand that we have work that we can always be doing in general people are satisfied with the communication from the district but there are some tools that we could be using ways we could be engaging differently including harnessing the social media that we use harnessing that power of our social media and also the mainstream communication tools that we use which would be more of our print or our direct platforms that we manage like our website and also our social media pages that we use to share the stories with the stakeholders jonathan the next slide please so some of the next steps those ways that we
085can improve things that we're thinking about are developing some key communicator networks um perhaps developing some podcasts and i say perhaps because all of these need to be flushed out for their effectiveness and for in finding out you know how how we can ensure that the people who um we're targeting will find what they need from these we're considering some lunchtime zoom meet and greets with family members and also definitely looking at ways to increase the translation materials that we have available for our english learner families does anybody have any questions for me i just have one kitty what is it what do you mean by short cycle the short cycles are the way that we are reporting our continuous improvement process this is something that we have been working on all year long um
086the district administrative team divides that short cycle into three three trimesters and we start at the beginning the year getting our baseline data our baseline information and then through the second and third trimester reports we report to you the board and to the community where we're at in achieving those goals and you have heard from me and you've heard from the other members of the administrative team jared and jackie and you'll also hear from the schools from the principles of our three elementaries the middle school and the high school in the coming weeks on what their short cycle resort reports are and also i think tim is is left to report based on the people thank you sure and the other side i also heard congratulations are in order because i believe you're receiving an
087award sometime this week um yes uh tim on wednesday the president or vice president of the wisconsin school public relations association is coming to greendale to give us an award that we earned from the organization for the media relations campaign for the rose parade so we did not have a whisper wisconsin school pr association meeting last year because of covid but so our cycle was a little bit longer for when you could submit those entries so we submitted that media relations campaign and won an award of excellence so i'm pretty excited for that that was one of the one of the items of that pieces of that particular project was one of my most exciting days in many many years as a communicator to watch we had a media day where we invited all of
088the media from the milwaukee area to come here to school and watch the band perform as they were getting ready to go to the rose parade and it was amazing to watch we had like four cameras going and we had some print reporters and it was so much fun to see all of those pieces fall together and our students were excited and the media was excited and then we all went into the auditorium and heard the band perform and it was it was an awesome day so i'm excited that the district is being recognized for that thanks congratulations thank you i was just going to comment a piece of feedback i received from some residents as well as from one of the village trustees that they really appreciate the youtube coverage that that has been
089taking place with our meetings and in particular one of the village trustees did mention the acoustics and how well the sound is that they're able so i know there's a lot of work including our students that have been behind that but i just wanted to let you know that it has not gone unnoticed thank you thank you i will um give all the credit to our students to jonathan and also to our amazing tech department and to the taxpayers who provided us with this outstanding facility um that we have the equipment that we need to make sure that that our stakeholders can hear and understand what's going on in our meetings all right very good thank you all right thank you and then there um like kitty said you know we do have these short
090cycle updates and we'll have a final one and an upcoming meeting for the rest of the departments that have not shared out their short cycle review yes so then jumping back to agenda in 5.1 at our new business we're hearing a recommendation to issue taxable general obligation refunding bonds in an amount of 1.75 million dollars so jonathan i think you've got maybe some guests that are going to be joining i do i have eric cass of pma financial that will be joining for the conversation this evening and this is an update to the board about a year ago so in may 2020 the district took action the board took action to prepay 800 000 of our wisconsin retirement system debt obligation which is fund 38 debt so when you have that fund 38 non-referendum debt
091under the revenue limit those are dollars that aren't available for operations and so the conversation that the team had at that time was trying to create create flexibility not knowing what was going to happen with the state budget we lived in very uncertain times of what was going to happen with state revenues and not certain what we might see in terms of any additional federal funding and so the action the board took did two things one was prepayment of that debt lowered interest cost that we would need to pay on that debt we were able to refinance it and those dollars we paid down we then wouldn't be accruing any interest on second was created that flexibility within the budget to navigate this year so that we had sufficient resources to get into the classroom
092for what we needed to do to operate in a hybrid environment so we are at a point where we've seen the landscape change financially we've seen more information at the state level of those dollars that are going to be available for this next biennium we don't know for certain where those dollars are going to land but we know a lot more about what's available and we know more about what's available at the federal level to support education so we feel like now is the appropriate time to revisit that prepayment and look at what the district wants to do now as that second step of this process going forward so eric do i have you here yes can you hear me yep yep so i will let eric drive through uh this recommendation and then we'll
093take any questions good evening thank you for the opportunity to kind of walk through this funding that jonathan alluded to this has actually been on radar for probably three or four months in collaboration with jonathan and f as well as robert w baird helping to understand the rates and things like that this is really a conversation by one of the positives of the pandemic if i can call it that which very low interest rates so you have outstanding debt that is able to be able to be refunded and take advantage of historically low interest rates am i driving oh okay here we go does that mean are you there we go so as you see here on this chart this is looking going back to may of 2016. 2016 and it looks at the volatility
094of interest rates for a taxable issue which this is unfortunately required to be taxable because as jonathan said it is part of the pension liability from the wisconsin retirement system that the school district had to take on when they joined that program many years ago so what you're looking at here is a five-year history and the point of this chart is if you let your eyes focus on the dotted line that was the rate at the end of or sorry last thursday when this chart was ran by robert w baird and it just goes to show you that over that five year time period the majority of the interest rates are above that line we did see a dip in that box from may of all the way through today we really kind of pressed
095pause a little bit in march when you saw that uptick in the taxable rates which have now settled back down if we go to the next slide understanding the opportunity is really centered around the interest rate environment but the recommendation is to refund roughly 1.7 1.8 million of outstanding taxable general obligation bonds that were associated with that pension liability um we just talked about the continuation of historically low interest rates in both the tax exempt and taxable municipal bond market and really when we were looking at this over the last few months there were a couple of things that we tried to identify for key outcomes of this refund number one is we wanted to restructure principal and interest payments to create a level annual expense to jonathan's point and you'll see this a little
096bit further on the next slide when we show the current structure of the debt there's some volatility in terms of the budget resources necessary to meet the current obligations of principle and interest and so one thing jonathan spoke with us about is was their ability to kind of smooth that out so you didn't need to compete for resources on an annual basis number two of course is a key metric we want to maximize interest savings which we believe we have a solution to achieve that and we wanted to continue to have prepayment flexibility which which is why we're looking at and recommending a direct placement with a bank using robert w baird as the placement agent for identifying the best bank with the lowest rate for that you go to the next one what we
097see here on this slide is a side by side we call this a before and after so the recommendation is to take the debt on the left and i'll talk a little bit more specifically about that and refund it to the right which is the after refinancing kind of that bluish screen so on the left before we're financing those are your actual payments from 2021 through 2026 which is the last year that green box means that they're all callable so we can do this without having to set up a diffusance or do any prepayment that would cost additional funds and we're able to smooth that out so if you see and under that green box before refinancing under the total fun 38 levy see how it bounces around a little bit where it's at 300
098000 goes to 86 and then an additional 500 now part of this plan as we drift to the right side of this page is to utilize 233 000 of what i believe jonathan jump in here is unidentified budget dollars for this year to help smooth out the refunding so we kept so over on the right the after refinancing box you can see that the only maturity that's left is the 10 000 because that was already paid in in march of this year march 1st of 2021 and then the rest go to zero and then you see the new principal schedule there under the header 1 million 750 taxable g over funding bonds dated august 2nd 2021 and you see that we really targeted the opportunity to smooth this out smooth this out right at that
099three hundred dollar three hundred thousand dollar high water mark you see the interest drops then um to one point nine percent where currently it's 2.25 all the way up to 3.15 that is an all-inclusive rate so that is all fees legal fees our fee every fee associated with this transaction and just wanted to mention that and then over on the far right you'll see the estimated annual debt service savings because of the use of the 233 000 of levy funds it is a little bit hard to understand that but if you go to the bottom right the two key metrics from an interest rate cost perspective are gross savings and then present value savings so the gross savings on an annual basis total just under 90 000 with this assumed interest rate of 1.9 percent
100and we do a present value calculation based on you know interest rates today to draw that back to 61 799. the present value savings is a little bit over three percent and we really look at three percent as kind of the minimum sometimes it'll drop down to 2.5 but right around three percent is really the minimum present value savings that we try to target in order for a recommendation like this to move forward from us to a client such as the green day greendale school district so with that be happy to answer any questions that may come up or share any other information that you might find necessary so i think eric to help bring the conversation around when we did this we prepaid eight hundred thousand dollars for the 2021 calendar year and 2022
101calendar year and so specifically we were trying to create near-term flexibility and so by the time you get to the 2023 calendar year your levy amount for fun 38 would jump up and so the conversation we had with the board at the beginning of this school year was don't use all of that 400 000 towards educational purposes this year if at all possible keep that as another tool that you can have if costs are running in a way that you need to keep operations but it created that flexibility with the idea we could come back to address this so we don't create that gap because if fun 38 jumps up in short if 138 jumps up four hundred thousand dollars two years from now that's the year you have to find 400 000 in operations
102to reduce all things being equal so eric you can correct me if i'm explaining that um that wrong but i think that's the essence of this and why we have to come back to to address it exactly yep so the the proposal is to smooth smooth that out now that we know we don't need 400 000 as that backdrop right now we're looking at a new state biennium cycle with the anticipation of some revenue and then as we mentioned we have esser dollars that are supporting our mitigation procedures within the district so we can address this to lower costs but do it over uh do a smoothing of that over the years that are remaining question one last thing you would still again retain the prepayment flexibility to have these conversations or if there were
103additional funds who knows what a year or two from now may look like you do have the ability to continue to pay this debt off quicker which is that bank loan feature that would always be available in the market which i think is valuable to the school district as well that was my first question so thank you for answering that uh my second question is you know as we look at the end of the school year i know there's still a lot of unknowns um you know i think this was a really great idea for us to be considering and something that we ended up acting on um that you brought to our attention jonathan last year is there an opportunity to continue to put some funds towards this to buy down some of those
104one-time areas to open up even more and if we did that does that still i mean obviously to save 60 some thousand dollars at a net present value seems kind of like a no-brainer um but is it you know is it still feasible if we would pay down an additional debt right now obviously would drop our potential savings in my mind without doing all the math here so the the question is can we identify additional operational dollars throughout the budget to put towards the prepayment yeah so we we set aside a poor a portion of that 000 savings so we would be looking back and crunching the numbers as we get closer to try and put that same amount back but i would not anticipate a large amount of other dollars because we know we
105know what the additional costs were that we're covet related and we're not running substantially below on that budget at this point so it's not an anticipation i would have at this point okay and i think we'll see some of that in the next agenda item where we talk about the preliminary budgets as to where we are at um and then where we anticipate to be for next year i had a question then for 2022 our our amount that would go to the levy would increase to 319 000 um have we identified where that additional 233 thousand dollars would come from then yeah so it would not be a change since we essentially levied additional dollars and fund 10 and then kept them aside to put into fund 38 we won't notice a jump in the
106fund 38 tax levy beyond what's in the preliminary budget so we've used these numbers as an estimate for what that fund 38 would be we won't feel it we won't feel the change because we kept those dollars aside in fun 10 this year and didn't have to dip into them based on the other budget navigation we did this year so then so that won't impact the 21 the 21 22 budget but we'll see some relief then starting in 2023 versus where we would have been prior to taking action yes originally before the board took action um in may of 2020 we would have had a total levy of just over five hundred thousand dollars okay all right any other questions or comments i'd just like to comment that um i wanted to thank jonathan because
107the explanation was very clear and thank you for being so preemptive with the finances here for the school district it's a really good point because i think this this now sets us up well um and the other thing i think the community should understand is that this wras wrs debt will be paid off then in 2026 so we're within five years of completing that that that debt so tonight was an agenda item for information for new business we'll bring this item back at the next meeting to approve it and then when will we go to market for uh to issue these um general obligation bonds yeah i would let eric speak to that anticipated timeline of how we would want to proceed on that um so the intention would be to actually go to the
108market and have all of the final numbers for what i believe is your next board meeting on june 21st june 7. so the intention would be um the market rates would come in like the thursday or friday before and then legal council would update appropriate resolutions and all the numbers would be finalized for your review at your board meeting on the 21st with an opportunity for you to approve a resolution to lock in the rates and the savings associated with what we receive again that thursday or friday before so we do our next board meeting is june 7th so we would would we take action at that board meeting we would be able to wait until the the following board meeting this will not be time sensitive because it won't need to happen within this
109current um fiscal year okay it could happen outside of the um wait um uh i want to make sure i get that right eric no it'll it will fit within the fiscal year yes it will happen within this fiscal year you'll time it just after that meeting because those additional operational dollars that we've set aside will go towards that prepayment so it would happen before the end of june 30 correct correct yep that's the intent is there any reason to expedite that for interest rates or do we feel pretty confident yeah when does the fed be next the the 21st is so then will we do anything at our next board meeting then we we would not have this as an agenda item and then we would take action at the june 21st board meeting
110yeah eric i think the board's question is would you recommend them expediting to the first meeting in june which would be june 7th in terms of interest rate risk we could be subject to we're not posted now um trying to lock in rates um as i sit here today we're three out with a holiday in there i would just want to circle back with jonathan see if that's achievable legal counsel to meet that timeline will jonathan we'll leave it at your discretion as to whether to bring it back at the june 7th or the june 21st meeting knowing that we have flexibility and that um it seems you know around the table that there is support for for this um for this um refinancing a refunding okay all right thank you very much then uh
111continuing on then we were hearing the proposed 2021-2022 preliminary budget so again for school districts our budgets run from july 1st through june 30th so we are coming up on uh needing to approve a preliminary budget that we will then operate with until further dollar and further amounts are known from the at the state level and then we continue through the end to actually approve tax levies but the first step there is to actually approve a preliminary budget so jonathan you want to share yeah so beyond what was in the written report i wanted to highlight a few items as we continue our work in developing the preliminary budget so thinking through our budgetary principles our process the development thinking through some of our long-range planning and then what the outlook is and next steps
112on the the budget so we always want to reiterate our budgetary principles so these are those guiding ideas that help us make difficult decisions when we're thinking about fixed amounts of resources that we want to align as best as possible to make a difference for kids so we're thinking about being proactive positive and putting students first we want to recommend budgetary decisions that are driven by data we're going to invest in programs that are in line with our district goals and priorities and that's important as we think about our new strategic plan and being able to pivot to match that we want to prioritize resources for our tier one our universal instruction support strategies we're going to maintain flexibility with the following class size targets that we're working to achieve we're working to ensure equality
113and equity and how resources are allocated we're going to recommend and invest in programming that can be sustained in the long term we want to allocate sufficient resources to fulfill the reasonable needs of the curriculum review process we're going to be transparent about what is being funded in the budget and utilize possibilities thinking and finding alternative solutions to budgetary challenges and so hopefully the the last conversation that we had underscore some of those things that we're trying to do to navigate um as best as possible to find those resources that we need and we i take this to kind of the 10 000 foot view so what does it look like as we're working through that budgetary process so we have that needs identification and we work purposefully to work on identifying student needs before
114we look at what those revenue limits are we want to know we don't want our conversations to be limited on the forefront we want to understand emerging student needs and then work to meet those as best as possible number two projecting that revenue allocation is a challenging part right now because we don't have finality to the new state biennium budget as that information comes in it'll be much easier for us to project what those final revenue numbers will be for next school year then step three we're working to prioritize those investments within the dollars that are available so that we have a balanced budget and so we work to refine it and so we're going to work around those guiding principles here we we show with our vision 2020 and now with our new work
115around strategic planning we'll fold that in as well and make that the center of our work in building the budget in terms of timeline as soon as we're finished with setting a tax levy at the end of october we're already getting going with setting up our budgetary process for the next year so here you see from november to march we're working on that needs identification then in january we begin having that conversation with the board on what those revenue projections look like that gives us the time period between february and may to do our work and prioritization of the budget based on the information we've got available and then in may and june we have this conversation with the board regarding the preliminary budget and have that approved at the second meeting in june and
116then october 15th we have our final budget um the last three pieces of information that we get there um last two the student count at the end of september and then our state general aide in the middle of october we provided a couple links in the presentation just talking through some of those internal budget review steps what are we doing to have conversations with our team members about the needs within the the school district and then what are the steps that we utilize to build the budget and how does that look when we look at this 12-month time frame of starting need discussion of needs identification all the way through that final refinement and proposing a tax levy to be approved by the board any questions so far so then as we look forward a
117big project that we've been working on for the last year and a half i mean most of the time that i've i've worked in the the district i'm finishing up my second year right now is identifying some long-range capital plans so as it's important as we come to the end of a referendum project and we were able to complete that on time and on budget and have a limited amount of dollars that are available for contingency projects making sure that we have a solid list of what are the things that we need to do and invest in from a capital and programming perspective in the long term so you see some examples here whether it's roofing or hvac or our technology infrastructure having those conversations and laying things out over a five to ten year
118period identifying those emerging costs that we'll have to keep our infrastructure at a high level so here you'll see a snapshot of some of that work that we're doing with a third party called sitelogic who's come in and done a full inventory of hvac equipment in our district identified ages identified current condition of that work and starting the process with us of doing commissioning following the end of our referendum and being able to do that district-wide so you see just one one snapshot as an example of the work that we're doing to inventory and then here being able to identify what is the current age and what is going to be the upcoming status and priority of replacement so financially we would be able to peg that in the one to three year three to
119five or five to ten year period what might be coming up for additional capital work another example would be a key document that we work on within technology and so this is something that ryan jonas and i have worked on identifying what are going to be those capital investments if we have wireless access points that feed internet into our classrooms those will last a set amount of time and then you'll want to build that over seven seven to ten year time frame you're gonna have to have that within the budget you're also gonna have to identify when leases are gonna come up on hardware devices when you're going to have projectors replaced when you're going to have battery backups needing to be done when you're going to have phone systems replaced or servers replaced and
120you want to stagger all those items in a way that you can build it into a recurring budget and you don't create deferred maintenance or deferred repair deferred replacement within that tech budget you don't want to stretch those things too far we want to be very efficient in what we buy so that we're getting good value we also want to be prepared as those things come up for replacement that we've been thoughtful of putting them in a cycle so we can anticipate what's coming up so that's some of the long range planning work that we're going to continue to do and we'll continue to update the board as some of those lists and priority levels are refined and we can give additional detail for the preliminary budget i want to highlight the overall revenues and
121expenses within the operating budget so what is proposed is revenues and expenses of 34 million 262 thousand and three dollars we're using a couple assumptions here regarding membership of students of 501 a hundred dollar per pupil revenue limit increase so that would be projected we'd make an estimate right now within the state budget and then we are projecting a low special education aid revenue reimbursement we haven't factored in any additional increase the state might make to that sum of money and that's something that the board has discussed and the board has advocated in budget hearings it is currently set as 30 percent but it's said as a fixed a fixed dollar amount within the the state budget and based on increasing needs of school districts across the state with that fixed dollar figure that percentage
122is not going to reach 30 percent this year and if there are not additional funds added if it's 28 um this year we would anticipate it will also fall next year if additional dollars aren't added so that's been an important topic at this point we haven't built that in to ensuring that we can cover our operational costs but as we get more info we'll be able to take a look at that within the budget so jonathan one of the key things here is your second bullet point that 100 per pupil revenue limit increase that's projected that's what we're using in this budget i think in some other slides you and you've got to know on the bottom that the state has not finalized their biennium budget um i think the governor has proposed as a
123200 or 250 but i think we're being conservative by by building the budget based on a 100 per people revenue limit increase uh that's incorrect if i'm wrong john that's in line with what we've seen the past couple years from the state is that true or yeah two the the two hundred dollars that's being proposed by the governor is not not out of line i think i'm saying the 100 that we are using yeah the 100 is more conservative i think than what we have seen in recent budgets and so i think a couple slides ahead in terms of surplus and deficit as we look at that per pupil increase we identified that that 100 adds about 252 000 to our revenue limit dollars available and so if we were to go from a hundred
124dollars down to zero if the state were to say we're not able to add additional dollars then that leaves us with about 252 000 that we would have to identify somewhere else to balance the budget whereas if it went the other way and they matched the governor's proposal of 200 then there would be an additional 000 that we could identify in the budget thank you and then in terms of the preliminary projections so we discussed with the board in january a deficit balance at that time of 840 so we've identified here some of the cost changes significant cost changes are around those uh annual those costs that we built in in response to delivering instruction in a hybrid environment so having additional costs for digital teaching staff to support virtually while at the same time
125providing that in-person instruction in small cohort sizes related to that as well would be wisconsin virtual tuition that we supported at the high school and building sub-budget that we increased substantially so that we could keep building level subs at the buildings and then keep those individuals from moving between buildings and so within this budget were able to identify that 840 000 deficit from january assuming the 100 per pupil would be added to the revenue limit and can you help us or at least help me the additional revenue from open enrollment is that based on increased funding or an increased number of open enrollment seats that we would offer can you help help me understand that that would have to do with the open enrollment seats the board took action on at the end of january
126and we would make the assumption at this point that we would be able to fill those seats that were approved so do you recall how many we're losing and how many we've approved for the new school year or [Music] we approved 14 i don't know 19 that's what i thought that's where the difference is that we are losing open enrollment through graduation fewer seats than what we're gaining or what we've already approved so within within the report we identified that we would have 205 returning students and so that preliminary projection was based on that the board approved an additional 14 seats and so the additional revenue that's listed reflects going to 219 seats for next year and the additional dollars assumed so joe we may have graduated more open enrollment students than we brought in
127but the projections that gave you a deficit balance did not consider any new open enrollment seats that only considered the loss of the this is based okay this takes us from the the original draft budget that was presented correct okay thank you yep that's why that number is 116 000 right okay another important piece and we touched on this briefly in the financial update was the budgeting outlook for our three levels of federal stimulus funding so sr1 which was that first round of funding in spring of 2020 was 232 000 of the amount was dedicated for us at the public k-12 level we've spent or committed 95 of that and then you see for the second round there was a little over a million dollars 319 000 has been spent or committed there which would
128be 29 and then sr3 we're waiting for that information i think a natural question from the board would be okay we looked at a revenue limit of a hundred dollars per student if that does come in at zero is there the possibility of looking at support through those esser dollars and so that's where we would need to take a look at the budget to ensure that those costs really were in line with that sr2 and sr3 funding but we would be working to identify a deficit if it was coming from the fact that the state was not providing any new any new dollars to k-12 education that we would work to identify any deficit from those those remaining dollars of which at current the current time there's about 750 000 from sr2 and we anticipate
129about 2 million from sr3 so we would be trying to navigate those federal federal dollars to uh cover that deficit if that were if that were to occur jonathan if we didn't have that issue as you just described could we use any of the money for any other type of funds such as i'm thinking of park and rack who took a loss this year or food lunch who also took a loss this year is that defined as part of the esser funds is something that they we could utilize it for there is conversation that you can have within esser i'm in some limited capacity we haven't had those conversations at this point we do have fund balance within our lunch program okay and so that that will that we anticipate will cover the deficit we
130will have for this year and within fund 80 on a one-time basis the board increased the tax levy this year within fund 80 the community service fund itself to try to help offset the reduced revenues we knew would come in while we were still trying to maintain a wide breadth of programming within the limited numbers we had available okay thank you i'm sorry i had that kind of the same question as nick as uh noelle is there anything that the esser funds cannot and what are they earmarked for anything specifically are we able to use them as we need them we not for anything that we need they need to fit within the parameters of that program so where we're utilizing dollars right now or on things like hvac or additional nursing support in the
131buildings or protective equipment and barriers or additional staff members to meet our cohort sizes so we're identifying items that are very much in response to the pandemic and given our budget situation if we were going into next year without without new state revenues we would continue to be able to identify things that we need operationally to respond to the pandemic and what we anticipate next year so they're only earmarked for coveted mitigation efforts in schools anything that kind of falls in that category and what if what what what if there's extra funds or do you not anticipate any extra us or funds when you say extra meaning you know we we don't need the money we don't need the money for masks or sanitizer or then where does the money go well we're not anticipating
132that at this point and so we identified that those dollars are available over multiple years we'll have larger projects from an hvac standpoint that we'll come back with of those dollars that are remaining we're also looking at that read that learning recovery of students and looking at additional investments in staffing that would support the learning needs of our students based on the data that we're seeing as we're testing our students this spring and identifying gaps that we have in learning that we're going to want to work to support those students and close those gaps as quick as possible i'll be addressing some of those in the update on learning oh okay thank you sorry i think that maybe i'm echoing um uh secretary vincent's question about how long the esser fund can be used did
133you say that earlier 2025 was it 2024 for sr3 2023 september for sr2 and 2022 for sr1 september okay thank you and their esr one and two are already in hand but sr3 is not yet and they're still finalizing things so like for example today the last thing i heard was that they're going to put a 20 requirement potentially from the state of wisconsin run learning loss maybe that's old news but i just learned about it today but things like that are still happening or changing so there's not like a definitive list on s or three yet there's kind of a more a lot there's more or less a list and then there's a growing faq as districts have questions around things that they can or can't use those funds for so that's a good
134point sr-3 is funded at the federal level but the federal government provides it to the states the federal government has its own set of criteria and then correct them wrong but then each state as they determine how to allocate it may add on top certain requirements or certain criteria so so that's where you know some of it is known at the federal level because the money's been sent out the allocations have not been determined and any additional requirements or criteria from the state level have not been decided yet yeah and i just have one more kind of basic question as far as those esr funds so where does the accountability come in do you have to submit receipts proving that you used and who do they get submitted to yeah so you have to build
135a specific budget so you're going to have to identify by line items so there's digitally there's a portal where you're submitting a grant budget online and that's reviewed by the department of public instruction and they've assigned staff that are familiar with the rules and regulations and can support us in questions to make sure that as we budget those things are in alignment with what's allowable in the grant and then they will request in from financial information to support those expenditures and then beyond that it will be to our district auditors to come through and and do audit work to verify that we're in compliance with those federal programs thank you yes to go off one of those questions in terms of if we were to not have mass or like sanitation and the funding going
136towards that in the next coming years you talked about um that extra money or the additional funding that is currently being used would go towards ways into recovery for learning for students what does that specifically look like and does that involve hiring other more permanent professionals for example such as counselors for students i know that mental health was talked about especially in the middle stages of the pandemic and how it's affecting students so yeah a couple of things one is um we i don't know if tim can pull it up off the top of his head um we did take a look at all of our people services team and reallocate and move around so we've increased special education staffing and we have adjusted and increased our people services staffing in the form of school
137psychologist counseling services so that's already happening for next school year and then we'll be looking at um some upstream measures so when you think about mental health um the more we can be proactive in that work the better off we are so in the update on learning i have a couple things that we'll talk about in terms of learning loss and hiring additional temporary staff to accelerate our efforts at learning loss and then also around social and emotional supports that we'd be looking at okay thank you so learning recovery does extend beyond the the summer then we're looking at what we're going to do during we're looking at what we're going to do during the school year to support students yep through their losses okay and one one thing just to think about or to
138be cognizant of too is the one-time expense versus the reoccurring expenses by using sr funds because we could accidentally set ourselves up in a massive cliff if we fund reoccurring expenses and then we don't have any funds you know post whenever the funds run out um so just something to be cognizant of as we're looking at the allocation of those funds which i know the district administration team is already thinking about yeah that's a really good point because you're right i think historically as either state or federal money has become available we've tended to say we're not going to fund a program unless we can then continue that funding longer term because you're right we don't want to fund something for one and done now there are types of support that have that look and
139feel because we want those you know one year to get us over the hump and we'll talk about that but you're right we we wouldn't look to or historically we have not looked for outside money to fund something unless we think we can find a way to fund it long term yeah jonathan is really he started this presentation with his budget principles and they are the budget principles to which the administrative team is faithful and we review them at the beginning of every conversation about the budget so budget principle number seven recommend and invest in programming that can be sustained in the long term that is one of our budget principles sustained was the word i was looking for when when will we find out maybe you said this already about when do we find
140out the allocation for sr3 we have not gotten a specific date and i know that they're working on that as quickly as possible but as soon as we know we will provide that update to the the board and then communications we have here at one of our next board meetings is it do you have any like projections is it going to be higher than i mean obviously more than s or one i'm assuming but um you had something up there didn't you yeah we have a projection of two million dollars based on the federal funding and the allocations from previous i did see that yeah if we reinterpret the formula okay that's our that's our estimate so we had good news on the health insurance front so when we provided preliminary budget discussion in 2020
141we were at 109.92 percent of our health insurance premiums through march of 2020 so that's as we were building the current year budget and that provided challenges that we needed to navigate as we got to renewal of our insurance plan now that we have made a switch to wea we were just recently provided an update that we are at 73.07 of premiums for this year and so we had built within the preliminary budget an increase of our health insurance of 5 in the conversations that we've had with our consultants for r and r they believe that that would be a high number um based on the information that they had to date things can change as they get additional information but it was certainly putting us in a much better spot for insurance renewal proposal
142for this this next year our insurance consultants have also investigated the idea of self-insuring the the district for health insurance and so we're gathering that information and we're going to provide that information as we get it to our district budget team and have some of those conversations as we look forward so some of our next steps i talked about some of the conversations with staff and as we're gathering some of these additional figures the final esser numbers the final state budget numbers and some of our health insurance our goal is to come back together with our district budget team but also our citizen finance team because they provide good input on how we're aligning the budget we talked about the finalization of health care the state budget the sr3 grant awards and the development and
143refinement of our long-range capital plan and then ensuring that how we're aligning those dollars is also helping to support our new district strategic plan i thank you very much jonathan for your thorough explanation you know budget seems to be an ongoing process throughout the year so thank you for tonight's update continuing on then with the agenda gen item 5.3 the next item is building and grounds reports so i think we've got steve here this evening as well so welcome good evening hi steve welcome steve welcome hey i'm steve coombs uh the buildings and grounds director i believe i met you all um but if not uh nice to meet you and look forward to meeting uh working with you so first off we'll start off with can everybody hear all right yeah okay we'll start
144off with some building information here um so this is the current um square footage of our buildings after the renovations so the high school is at 317 050 square feet that is up 950 square feet from before renovation greendale middle schools at 109 627 there was no change there canterbury is currently 51 052 square feet that is up hundred seventeen square feet um college park forty eight thousand five hundred thirty four square feet that is up five thousand three hundred and forty one square feet from before construction and highland view comes in at 71 230 square feet um with the largest addition at 19 830 square feet um and then just some acreages at jc park um 3.75 acres and 84th and grange at 12.5 acres and steve just to make sure that everyone's we
145list jc park and 84th and grange because those are school district property whereas the community center lions park some of the other areas those are owned by the village correct are the tennis courts by college park are they owned by us that is village that's so so what is that north of college park north of college avenue that is all village property as well steve i was just curious as to the canterbury um acreage i know you don't have it on there um are the part of the woods there is is part of the school district correct correct yeah i couldn't find any updated um information on acreage for canterbury um i can definitely sure it's not a big continue to look for that and provide that i just wanted to sir steve were you
146just listing that as shared meaning the middle school and canterbury correct let's share correct yes that's one site that's right continuous congruent what's the word i'm looking for congruent congruent yeah all right so that is shared um i don't know if that takes in consideration all that wood's area next slide um so the next three slides john i think i kind of uh flip through those are detailed lists of our buildings buildings and ground staff so per building it'll list the name and their position i'll just briefly outline it summarize it so we have five full-time day custodians we have eight full-time night custodians two part-time night custodians um between the high school and middle school we have seven eight hour contracted cleaners we have one six-hour cleaner at highland view we have two full-time
147maintenance employees one full-time bus driver slash maintenance employee one part-time maintenance employee and one time part-time district transportation employee so he's our uh lunch and mail delivery guy so when you look at that previous slide the expansion of highland view there was a need to extend the help there so that's where we with the new expansion we added an additional six hours per night at that school and that's a contracted cleaner next slide so this is uh i think um jonathan's been updating on the work order ticketing system so up to date we have from november 310 work orders completed you can see in november december started off real slow as we got the the system up and running um january february and march um were huge increases april was a little lower um maintenance
148department had to um fill in and help on out on some student transport needs in the morning um so we lost some hours there and also the spring sports season started so a lot of the guys are outside um getting those areas uh ready for sports to to start um so we weren't in the buildings as much next slide um jonathan kind of touched on long-range capital projects this is a list i mean the list is much bigger than this i just pulled off some examples um to give to the board so this is a long-range capital plan it's compromised of a 10-year facilities plan so this plan is a living document and will provide a general direction to the board on how we can best invest in our facilities moving forward so you can
149see there's a variety of things parking lots exterior doors roof drains new key system led fixtures in the auditorium [Music] so you might ask how do we get to this list so jonathan and i set up tours at each building with the principal and head custodians and we walked through the buildings inside and out and kind of looked around and see the current needs and some future needs that they might need both on the educational administrative side and then with the head custodian more on the building facilities side and we thought it was really important to involve them in this in this process and get their input so the next step would be now that we have these tours done we'll start by making building specific lists that will be shared with the principal and
150outside professionals if needed and then we'll start to prioritize the items on the list and then ultimately getting two budgetary numbers on each item completed or in pro progress or process tests since uh february 15th i just put february 15th that was the day i started in my new position here so we implemented the work order ticketing system that's an ongoing process we started a process of inventorying all our hvac equipment for future installation of a planned maintenance agreement so that would be a district-wide hvac like pm program on all equipment that would include filter changes belts motors grease bearings monitor voltage and amp draw across the motors adjustment of damper linkages to ensure proper function and proper air flow to spaces we did a boiler treatment program where we installed chemical pot feeders and
151filtration on our boilers district wide and that's checked monthly installation of makeup water meters on all our hot water systems we did a boiler pump survey inventory um all our heat pumps by pbs and that was district-wide partnered with interstate roofing as our new roofing consultant they are currently doing a roof study of all our buildings partnered with tartan supply for custodial and cleaning and sanitizing procedures and training i'm hiring of one new maintenance person to fill my position my vacant position and that's tom from the middle school and then the hiring of a head custodian to filth tom spot at the middle school and his name is nicholas rump tom actually started in the maintenance department this morning was his first day on nicholas started on um the 10th and worked a week with
152tom at the middle school to shadow him um and his today was his first day solo there also next slide please uh just some more completed or in progress tests since the 15th college part asphalt project um this we were able to partner with the dpw who is in the process of a village-wide um asphalt project this summer so we were able to make an addition to their plan and to their and to include college park in the scope of their work and under their contracted price [Music] there's a new playground going in at college park this summer in mid-june hvac control merge jci to train gsd ventilation assessment um that was touched on by jonathan that was the assessment done by sitelogic we're moving from the current maintenance direct ticketing system to a school
153duty essentials system they're phasing out the maintenance direct so that'll be happening this summer hvac filter replacement program that's a plan where we are making sure we have the current documentation on filter replacements district wide and that it's in line with the ashrae standards district weather hazard plan so when the horns sound everybody knows where they're going in the designated rooms safe rooms and a maintenance program for all custodial equipment that would be maintenance of your scrubbers your swing machines carpet machines um that type of stuff we'll wait for the next slide here's kind of uh just a little piece of what the filter program list looks like on the left hand side would be your building and the next one is your hvac unit so every piece of hvac equipment in the district would
154be listed on this on this spreadsheet it'll list how many filters go in there for this example is canterbury we'll say room 202 it's a unevent so there's only one filter it's a ten and a half by fifty eight by one we're using more of 13s the filter racks look good first filter change second filter change third filter change and then so on and that's for every piece of equipment we have an ongoing custodial training program so i've been meeting with john devery from tartan supply weekly with the custodial staffs around the district for proper use of chemical supplies and cleaning techniques so we we start off in very simple like setting up the custodial carts in custodial closets so all the carts have the the equipment you need the chemicals you need to do
155your task and the uh there'll be pictures posted of the carts and there's pictures posted for the proper setup of custodial closets um the next style so a picture of that proper use of ppe for the chemical that we are using um the setup of the hillyard custodial management suite i'll talk about that coming up shortly [Music] we teach the proper cleaning and sanitizing procedures for high contact areas and then come back and make sure that they are getting clean um and then teach proper cleaning sanitizing procedures for restroom locker rooms and revisit that also we created job cards with cleaning tasks for individual areas and training for proper use of custodial equipment so that the custodians feel comfortable using the scrub machines you know the ride-on scrubbers floor machines vacuums that type of stuff
156so this next slide is a uh a picture of a close custodial closet and we all know how closets get over the years filled up with stuff and this is an actual huge improvement of what all our closets here at the high school looked at looked like before we started this program so basically went in pulled everything out of there cleaned it all painted and then just restocked it with the the material that the custodian needs to complete their tasks so you know you'll have your paper goods you'll have your chemical mop bucket floor signs um brooms so on so forth steve this is the after picture this is the after this is the after i should have took it beforehand so the next slide this is kind of just a summary of the hillary
157uh custodial management the website on software we use so it kind of comes in three three parts here you analyze manage and train so in the analyze phase this is like your facility data so this is where you enter like your spaces is it a classroom a gym locker room and then you you type in your flooring is a carpet hardwood tile furniture meaning you know 30 student desk a teacher's desk so you enter that all in then you enter your building cleaning staff you know your full-time part-time your cleaning hours the supplies you're going to need to clean those areas and the equipment you're going to use vacuums floor machine scrubbers and then this program manages this in it under the task manager tab you can manage staff workloads and this is where you
158actually start assigning classrooms to employees and creating routes for them to do in the school and then there's a report generator where you can generate reports that communicate department effectiveness and auto automatically create cleaning procedures in department manuals the training is ongoing it's online training tool for both the cleaning staff and the supervisors and kind of the overview for this system is the system establishes a baseline cleaning program and then optimizes it to deliver better cleaning results this is kind of just a uh an example of one of the cleaning cards i have i have some over there i can show you but um there'll be one for each area so the one we have up there right now is for classroom cleaning so there's actually six of them there's classroom hallway cafeteria restroom office
159and locker room so on this card if you look on the left hand side it'll say the tasks that are assigned to each one of those rooms the next tab over is the product that you're going to use to complete that task here mainly we're using the number 24 which is the qt plus for sanitizing how you're going to apply that down in the uh right hand corner is going to be your equipment needs so to clean this room according to this task card you'll need your cart a dust mop lobby broom lobby dust pan damp mop vacuum cleaner so on and so forth so you get the idea but every card has that um thing so i don't know if you want to so we like that idea it's kind of a professional thing
160each cart will have that on there for each custodian um on their cleaning cart so you know it's if somebody asks you know how's my room getting clean you know you can pull the cart out and say this is what we're doing exactly this is the chemical we're using and it also is a great tool for us to go back and look at that card and inspect the room after they cleaned it to me you know to make sure that it's getting done according to that card these are really impressive are these new since you took over yeah we've been working on this yes job cards yeah so i assume staff if they want want to um if staff want to know like when their filters are changed or whatever you have that right in
161the system so they can just simply ask right correct yep yep it's a document that's updated yeah nice jonathan and steve have been working to define processes that increase our efficiencies across the board and give us opportunities to continue to improve our time and our efficiency and therefore our cost yeah jonathan's been a great help like i said i worked for the district for 28 years but more as the worker in the maintenance custodial department and now you know doing this with all the procedures and stuff it's been great to have you know him help me out so with the contract because we do have some contracted services that come in do the night custodians oversee that or how does that get like who checks in on them for the most part um the night
162custodial will get them going with their cart and send them to their areas to clean they do have a a supervisor on site that if something comes up um that supervisor is in the district that can come here and uh you know relay what what we need um i forgot to mention i also do have those cards in spanish for some of our contracted cleaning and they correlate exactly with that so i think to add to that point the the training that we talk about that's happening on a weekly basis on tuesdays we've extended that all year to that contracted cleaning staff they're part of the team and so we should be working as one team and ensuring the consistency of those procedures and so steve's done a really good job of following up to
163make sure that they're supported with all those procedures and also making sure that their site supervisor from the contracted cleaning company is visible i mean in the buildings and making sure that they don't have questions make sure that they don't have any needs for supplies you saw our custodial closets we got things organized they can find the things that they need during the night but we want to make sure for as important as it is to be thorough and cleaning every night and detailed and cleaning every night that everyone's got those resources we got a really good uh cleaning staff um contracted cleaners um both at middle school um in high school and highland view so um really good cleaners i'd like i'd like to publicly thank the custodians and you mentioned the bus drivers
164earlier that's two very critical parts of running a school and they often go unthanked and especially this year obviously the custodians have have doubled tripled their work so just wanted to publicly thank them i had one question for you about the hvac systems i noticed i i don't know if i read somewhere that merck the is that's a pretty high high yeah that's about as high filter as you can get right in unless you're in a surgical you know unless you're in surgery somewhere um and so could you just it and and if you i'm sorry because i'm you know i'm asking you off the cuff so maybe you won't know but um the air quality then using those filters is what what would i mean how do you describe the air quality well the
165merv 13 is going to pick up more of the smaller microns of the you know air so obviously the air coming out of a merv 13 filter is cleaner than a different filter say a merv 8 or um lower is the merv 13 john that's right around hepa right how about you're going to be at merv 17 or higher you can go you can go higher you have to um gauge the equipment itself and what is appropriate because the you're reducing air level that's passing through as you go up in merv rating and so there is only a certain height that you can go to and it can still be safe for the equipment so we've made sure that we maximized what we can go to while being safe for the equipment right and so
166most all of the equipment in the districts at that merv 13. most is merv 13 we do have some some areas with older um equip equipment that are at the merv 8 level just because they can't they can't sustain that higher sure it's like an old furnace or something exactly yeah does the was the merv 8 sort of our pre-covered status and correct merv 13 you said is our new is our higher status and is merv 13 in where are the merv 8 i guess left is merv 13 sort of the standard now in our buildings or yeah that's what we have currently in okay yeah i would say most of our most of our filters right now in the district are marv 13. they've been changed to merv 13. you will find you will
167find merv 8 on the universe at highland view events based on their age right there's one air handler at highland view because of its age but i think most um most of the other schools and i can get you that information oh no i can't pull it off yeah no i'm just trying to make the point obviously the air quality has improved thanks to kovad um and thanks to our you know that's one silver lining it's the the air is cleaner and then where um you said that highland view is the only mervate is that in a classroom is that in the lunchroom where is the universe in the classroom oh in the classrooms in the classroom and i believe the unit that supplies the gym in the gym okay i just had a question
168uh regarding staff and students so especially this year giving covid were staff at all being asked to use chemicals to wipe down between classes and and i'm assuming students not at all would be touching chemicals but um has there been anything like that that's going on um staff has been um we've had bottles of the uh the qt plus in the teacher's lounge for this for the uh teachers to grab um with rags and they would do wipe downs between classes um and the teachers do that not the students right right is that correct steve teachers were doing the the white people the spraying and wiping it harris says yes yes so that would be very simple those will be part of inter intermittent cleaning procedure so the cdc has had guidance on if you
169have more than one individual using the same space like they're sharing the same desk that you would provide a cleaning or disinfecting procedure and so there is a disinfectant that's been provided we've provided the safety data sheet to all staff and engaged in that conversation if there's questions but the gentleman that steve's talking about john devry of tartan supply has that direct connection with the chemists that work for that company and as we've had specific questions from staff and rightfully so like trying to ensure their own safety we've gone into those conversations with hillyard which is the chemical provider where we're getting those disinfecting chemicals to get specific responses and so staff want to know what's in here and what are the potential hazards of this and i think when thor and i went to
170the high school a couple months ago we saw that as as the students you know came in and out at the high school level particularly we saw the the staff you know spray and wipe down the desks thank you very much so just in closing i just want to you know our goal in the buildings and grounds department is to provide a healthy and safe learning environment for all staff and students thank you for your role and thank you for coming tonight and steve thank you all right continuing on then 5.4 so um we are scheduled to hear a dpi instructional hours waiver yes the department of public instruction mandates a number of instructional hours per school year they used to require a number of days and a number of hours but about three to
171four years ago they shifted away from the days requirement and just have an hours of instruction requirement at the elementary level there are 1050 hours of instruction required and at the 7th through 12th grade level there is 1 137 hours required of instruction on an annual basis the school board approves the calendar for the school year and it's the responsibility of administration to ensure that the school day schedule and the length of the school day is sufficient to meet those minimum hours based on the calendar that is approved by the board so this year we've made adjustments to the school day when the board approved the calendar for the 2021 school year there were sufficient hours within the scheduled school day to exceed the minimum hours of instruction for the department of public instruction however
172based on covid we had to make some modifications to our schedule and to our school day for safety reasons and for mental health reasons in terms of the length of an online virtual day so the elimination of the resource period at the beginning of the day was done for three reasons one was the reducing the amount of contact that students had the groups that with which students were cohorted cohorted two is that evidence during the 2019-2020 school year determined that the resource period was not having a significant or any impact on student learning and student outcomes which you'll hear a little bit more about the next presentation and so the elimination of resource and the virtual learning wednesdays and the number of days that we needed to transition to virtual we have fewer hours than
173that minimum requirement for the department of public instruction this year due to covid they are allowing waivers from that instruction we did have a hearing and approve a waiver from hours of instruction for the 1920 school year based on the revisions and we are required to have a hearing and the board has to take action to request a waiver from the hours of instruction at the department of public instruction so we are close but we are still short hours and we thought instead of adding four or five days to the end of the school year to make that up that we would request a waiver so this may be a simplistic analogy but the way i can think of it is we may have had snow days where we had scheduled in the calendar to
174be in attendance on those days something happened the weather the inclement weather caused us to close those days we did not teach in those days so we had to make those up at the end of the school year so is that a fair analogy that's a fair analogy and it's happened 30 minutes at a time rather than full days at a time but yes and rather than make that up we're still being held accountable for student outcomes and we'll talk a little bit about what we're doing there and where we're at but we were not able to meet minimum hours because of safety protocols for covid so dr amidsic i'm gonna start practicing um in a memo from um hr and uh it says a public hearing will be held on 517 2021 to allow
175for community input and feedback regarding approval of this waiver request is that public hearing right now today yeah so during citizen comments this is an area on which people can comment so so that they haven't commented which we haven't heard any comment on the department the hours for the 21 20 21 school year um at the end of the meeting during citizen comments they can comment on the instructional hours waiver and then we would bring this back to you for a vote okay so president caprido i just want to clear that's that's why i was hoping to let more people speak because this was cited as an agenda item um and it was supposed to be a public hearing um so just obviously that this isn't going to happen this is for the 2021 school
176year and the cut the citizen comments were related to the 21 25 oh okay okay so you're so i'm yeah to break this into small pieces then you're you're asking for board approval to petition dpi to waive the minutes for the 2021 school year correct so that's one part the current school year right this current school year okay so again my analogy was it's as if we had more snow days this year you know less teacher contact hours and now need to petition for a waiver um but that's exactly right okay and so we are um we will be posted to vote on this at our next meeting then that's correct okay and and our vote all that will do is that will allow administration to submit a waiver to dpi now dpi has indicated
177that they will be i don't want to say lenient but they they will grant waivers for just this purposes just because we've been in you know the past two years and and this is similar to what happened for the 2019-2020 school year when if you recall back last march march of 2020 you know the schools went virtual and again at that time we fell below the the minutes threshold so the dpi said we can petition for a waiver and we did so at that time so we're doing what we did last year that's that's the idea okay this school year the department of public instruction listed well over a hundred state mandated requirements that a district could apply for a waiver and in order to apply for a waiver you need to hold a public
178hearing and the board has to recommend that we apply for a waiver we have applied for one waiver this school year and that was a waiver from educator effectiveness as we discussed at that time we are still providing teachers with feedback but not the burdensome um paperwork of educator effectiveness and so this is the second waiver and we do not anticipate needing to apply for any additional waivers this school year so of the 100 plus available we are seeking to apply for a second one and that will be our total and to put it in perspective the virtual day is still counted as student contact time so do you have any idea like maybe you said it before so there's two things that happen with the virtual time virtual wednesdays at the elementary level the
179way that specials were worked out it was a shortened school day for them because of the time on task and the the screen time and at our middle school and high school we also shortened the school day of live video in many cases students were assigned additional assignments after the live synchronous instruction happened however it was not universal across the board and therefore we did not choose to count that as instructional minutes because we could not guarantee that every student had a full day of independent learning activities so anyone who opposed this waiver could come to the the june 7th meeting and make a public comment about it because that's the meaning we would be voting on the waiver yeah public hearing but they could certainly make comments at a future meeting now if we
180choose not to move forward with this waiver we would then have to add minutes you would then need to take action to amend the calendar and add days to the school year the day before the 2020 2021 the last day of school right yeah no i'm just trying to clarify that that the the waiver has nothing to do with 21 22. correct it only has to do with this current school year correct we're discussing it today we'll be voting on it on june 6th 7th june 7th yes and correct me if i'm wrong but dpi rarely signals that they're going to signal that they're going to do a waiver this is because of the global pandemic i just want to like underline that yes right they're not likely to deny it no they're affording us
181grace because of the impact of but to maggie's point previously it wasn't a just just ask and we'll give it to you previously if there was an expectation that school districts added days at the end of their calendar whether it was a full day or you added you saw some districts including greendale added 10 minutes a day between now and june 10th or whatever the day was at the at the penalty of funding um and i don't know if we're going to talk about this later during the reopening but is there a correlation between becoming below the minutes today or this year and the discussion of starting earlier no because i think that would that was some of the con yes so there's three components and so when we talk about um rec suggestions about
182adjustments to the high school school day um we will we'll kind of address that triangulation of why why we're considering some of the things we're considering which is not starting at 7 15. yeah so let's think let's keep that in mind is that because we're below the minutes this year doesn't mean because i think there was some insinuation that well that's why you're going to start confusion i think there's been there was some confusion [Music] okay any other questions regarding this waiver otherwise we will bring it back at the next board meeting okay then continuing on with the general 5.6 to get an update on the learning plan for the 2021 2022 school year yes so students and families in the greendale schools across the state of wisconsin and throughout the united states have experienced
183a collective and prolonged trauma known as a global pandemic the 2021 school year was focused on safely reopening our schools and adjusting practices to continue learning with physical safety protocols in place to minimize the spread of covid19 you can go to the next slide jonathan this school year was unpredictable we were facing a lot of unknowns throughout the school year and the procedures and protocols and the methods of learning were unfamiliar and somewhat uncomfortable for our staff and our students and we needed to make a lot of adjustments throughout the school year now with the ongoing expansion of effective and approved vaccines increasing rights of vaccination and declining infection rates we turn our attention to recovery as we plan for the 2021 school year and we are looking at both an academic recovery and social
184emotional supports in terms of recovery from the impact of pandemic learning next slide we have surveyed parents and students four times this school year the first survey was done in july of uh 2020 where we just asked about what it looked like for reopening and we used that survey data to make some decisions on our reopening plans we surveyed again in october to ask students and families how it was going what was working and what wasn't working for them we surveyed again in january thinking about our return to learning following the spike in outcomes and asking about some changes to instructional delivery at the high school level and we surveyed in march again to ask students how it was going that was the pulse survey in the january and the march survey there were a
185number of open-ended comments that became a theme the two themes that we saw in the survey in terms of open-ended comments was gosh even though i want to go back to school five days a week i really do like that one day a week for virtual learning and so we wondered is that is that theme of comments which numbered at least 20 is that pervasive or is that just a few people really enjoying their time at home with their family and so we wanted to find out more how's that looking the second thing that came up is we're really struggling from a mental health perspective and we need the school to do more to support us we saw that in the form of a letter from students at the december meeting where they talked about
186what we could do differently and how we could support them differently and we wanted to understand a little bit more about what that looked like and what they were considering so the survey that was sent to students and families about a week ago was really a survey for clarification on previous feedback that we had received it was not to signal a direction that we were taking or anticipating taking it was not to secretly get support for some change in the school day it was truly seeking to clarify what we heard in the previous surveys before we made decisions about how to make adjustments to the future school years we did not ask the questions at the elementary level because we had not seen that level of pervasive comments and given the number of students that
187we have in wednesday virtual care and wednesday child care and the um the structure of how virtual days run at the elementary there was not a need to ask because it did not come out as a theme in our survey and it was obvious from the use of our child care that we didn't that that was not a consideration for the majority of our families although we did see in other places people comment that they liked the day at home but that's not going to continue so um maybe asking the questions in a survey led to some confusion and people were misled that we were going down a path that we weren't it was truly for clarification you can go to the next slide jonathan you think kim if i could just add do you
188think it maybe in the future just explaining what you just said on the survey this is the purpose of why we're doing this survey with that you know some of the criticism of the survey questions is that we said too much and really we said that to explain why we were asking we surveyed you we got some feedback we want to understand where you're at and so i think it was stated in the survey but because some people were trying to interpret it as something that it wasn't it may have led to some speculation that was inaccurate about it so one of the things that we also saw themes in um conversation and based on some emails was around cdc safety guidelines and throughout the pandemic we have followed the cdc recommendations and worked with
189the greendale health department to interpret those recommendations so one area that we wanted to understand was as we move forward as we consider the changing guidelines that are happening from the cdc do you want us to continue to follow the guidelines administrators and teachers are highly trained and highly skilled at providing instruction and supporting students learning growth and development but we recognize that we are not experts in public health nor epidemiology and so we have turned to our partners at the greendale health department and school nurse to provide guidance on interpreting the current best practices and recommendations from the cdc and the wisconsin health department to date and i'm going to go to the next slide they have advised on mask wearing quarantine guidelines contact tracing procedures and maintaining distance through limiting capacities last thursday
190the centers for disease control updated guidance on masks for vaccinated individuals this signaled confidence in the effectiveness of the vaccine to prevent transmission of covid19 at the same time the cdc further clarified that masks continue to be recommended at least through the end of the school year because over 95 percent of our student population is not eligible or is only recently eligible for vaccine access leaving the majority of students who spend seven hours in our buildings not fully vaccinated for unvaccinated individuals masking continues to be the most effective tool to reduce the transmission of covid19 current rates of coven 19 transmission in greendale are very low um and that reflects both the high rates of vaccination among adults there are 72 percent of adults are vaccinated which translates to 56 of the total population of
191greendale i think there was some statistics quoted that said 72 percent of the community is vaccinated but in fact it's 56 of the community 72 percent of adults which is a very high vaccination rate and it also reflects the masking requirements in schools so on tuesday a significant number of our 12 to 15 year olds i'm going to go ahead and go next slide one of the things that we discussed with the health department is we were trying to understand the impact of masks because there's been a suggestion that we leave masking to the family to protect their own health and what we see from the studies that have been documented by the cdc my mask protects you more than it protects me so the idea that leaving it up to the choice of the
192individual student there are students who may choose to wear a mask but they're still at high risk if there's an asymptomatic carrier who chooses not to wear a mask secondly there is um there there's levels of peer pressure that students whose families ask them to wear a mask at school their peers might say you don't have to wear that why are you wearing that resulting in some family's wishes not being honored because of pressure that students feel to unmask at school so on tuesday um the a significant number of our 12 to 15 year old students have registered for a vaccine clinic the students who are who get their first dose tomorrow and wednesday will be considered won't be considered fully vaccinated until at least june 22nd the cdc has signaled that they will are
193continuing to review data and plan to update guidance for schools before summer but until that guidance is shared administration recommends completing the school year with the current safety protocols including masks we will revise our safety practices in conjunction with updated guidance and in collaboration with the greendale health department as quickly as possible after that guidance is released and we are anticipating that the guidance will be based on community vaccination rights and community transmission rights as well as access to vaccines by the student population so there is a possibility that we could revisit this before summer school begins and make some changes to our masking expectations all right next slide we are planning to return with the five-day in-person typical class sizes next year which means that our specials teachers math i mean music um art
194spanish and physical education will return to their normal schedules and their normal teaching assignments in addition some of our interventionists and specialists will return to their original support positions so that's important to note that is what we are planning for the 21 22 school year so class sizes will go back to our recommended sites to our recommended class size targets um that mean yes so the other thing that we will continue to do is um you can go to the next slide is continue our hand hygiene i mean why not that's really just a good practice about anything you don't need a pandemic to practice good hand washing and so we'll keep all of our hand washing tools in place and make sure that kids are repeatedly taking care of that hand hygiene to reduce
195the spread of germs of any kind so that is what we're looking at with regards to safety protocols we had the board has you can go back to the the board has not specifically taken a vote on whether or not we should require masks in school at any point during this school year it has been discussed as part of handbook and so just like you don't have a conversation about whether or not we should require shoes or whether or not we should consider whether or not kids can wear hats to class it's the same with masking it's a safety measure and so we've discussed it and you've approved it in the staff handbook because as part of the staff handbook you've also approved it as part of the student handbook but we have we do
196not typically take action on safety protocols of that nature as a board if you'd like that to change please let me know but that leads to a slippery slope of you know who do i call on snow days when i need to decide if the roads are traversable for kids to get to school so i part of what we're doing in this presentation is consulting with the board so that we can make decisions and so if you would like to provide direction i would welcome a discussion about any of the safety protocols um so that we can review it with our team so i just want to open that up here uh dr dr amidsic um but the board does set policy and so if president crepitto did ask for masks to be on the
197agenda the board could vote on on that as a policy mask we could have a coveted policy such as uh policy 453.31 on hiv aids there's a policy so the last time there was a public health crisis that affected the schools it was hiv i think we can all all of us in this room can remember how scary that was when that first came out so so the school board set a policy in october of 2004 on hiv aids so if school board president crepetto felt that it was important to have a covid policy which would likely involve just to clarify i think it's a discussion that we as a board will have i i don't think it's a decision that i will make but i think that's as a board you're the as the
198president you would set the agenda with dr amidsic and once it's on the agenda we we could vote on it and discuss it so i i just want to add one more thing um in the as far as masks go um in in the you know the when someone registers to be a student here in greendale public schools they fill out a lot of forms one of the forms they fill out is a student immunization form and i'm just going to read the first paragraph the following are the minimum required immunizations for each age and grade level according to the wisconsin student immunization law these requirements can be waived for health religious or personal conviction reasons additional immunizations may be recommended for your child depending on his or her age please contact your doctor or
199local health department to determine if your knee your child needs additional immunizations so there is a precedent that's set with with waivers in school districts so if someone felt very strongly that wearing a mask or getting a covert vaccination went against their uh their their medical health their religious beliefs or their personal convictions um they would sign a waiver and and they are i'm sure there are waivers if the school nurse was here she would she could tell us there are students who who have not been vaccinated for dtap or polio or hepatitis because they've signed a waiver so i just want to bring that up as a discussion point that waivers might be the compromise um to this debate so there's a couple of things that i think are important to know about this
200school year related to the pandemic specifically during the registration process there were five safety protocols that every parent signed off that they would abide by one of which was wearing face covering throughout the school day that was agreed to unless a medical waiver was acquired and we do have procedures in place for students to get medical waivers they may collect they may get documentation from their doctor and we do have a number of medical waivers for mask requirements this school year they submit it to the school nurse and the school nurse reviews it and authorizes a mask exemption in some districts that results in isolation but in our district we have not isolated students we have left them within their classroom with their typically developing peers with a medical exemption to the mask requirement secondly
201i want to be clear that we are not requiring the covin-19 vaccine of anyone and that the vaccination requirements is based on wisconsin law from the department of health services we as a school district and you as a board have not taken action on any vaccination requirements that is not in policy that is coming from state law and we do accept uh waivers from that as you stipulated but i want to be very clear we have not and will not independently require covered vaccination that would have to come from the department of health services and be written into wisconsin state law thank you i appreciate you clarifying that um and i just want to add and i'll i'll tip my hat to mr lotus um because i did do a quick review of all the
202student handbooks parent handbooks and uh the high school handbook was the only one that had a covet addendum and i'll just read the face coverings into the record by choosing to attend greendale high school students and families understand that it is mandatory to wear face coverings while at school and on the bus unless eating drinking or engaging in physical activity which i think would include recess for the younger students unless medical documentation is submitted to the district nurse refusal to adhere to this policy policy will be result will result in an out of school suspension for the remainder of the day repeated instances of refusing to wear or fully wear a mask covering may result in the student being removed from the hybrid learning for the remainder of the semester so obviously that was very
203strong language said in the beginning of the school year it was in the high school handbook it was not in any of the other handbooks and obviously it's it's a concern in the community there the room was full filled here tonight with people can i ask a question please i think we're talking about next year at least that's where i thought we were headed with this i didn't think you were talking about this year because i think if we follow cdc guidelines cc guidelines and what i heard from the community tonight is they're fine with the rest of this year we're just looking at summer school and we're looking at next year so i'm i'm not going to look at what's what's set right now because we're going to have a new handbook and a
204new um student handbook and a new staff handbook for next year that will have different guidelines most likely for next whatever is established for next year am i correct correct and i am anticipating that we will get revised guide guidance based on my conversations with the health department um by june so given that and the question is does the board want us to continue to follow cdc guidelines or um not well we'd that would have to be on the agenda and we'd have to it's on the opening tonight but for information it's not possible we're talking about it tonight okay i think the question is right now the decisions that administration are making are based on cdc guidance along with the state department of health guidance along with consultation with the greendale health department correct
205do we want them to continue that process or do we get our own guidelines for when and where and how and which guidelines to follow correct so so i think can we have a little bit of discussion on that right now is do we continue down the path using that process the current process of cdc guidelines department of health and greendale health department to set you know to set operational decisions or is there something else we are looking for administration to do well so will the will the cdc or health department have guidance prior to summer school i guess that's the question what we're getting is a signal that within the next couple of weeks that they will be reviewing and revising the recommendations for schools okay they've been very clear in signaling that they
206want us to maintain uh the current masking in schools through the end of the 2021 school year and there is an expectation from public health in general that the cdc will have new guidance on school masking within a couple of weeks i'm personally comfortable with us remaining the way we are through the end of this school year not only because it was a handbook issued thing at the beginning of the year but it's the guidance that we really have from the professionals at this point and i know we heard from several people tonight that maybe are even in different professions and what have you but this is the the best information that we've been getting from the cdc in the health department to help guide these decisions and i i think that the summer school
207i think that does beg the question you know is this our opportunity to try that and see um you know it could be a total flop if we do it and then where are we at for next fall you know based on that i guess that's another discussion we have to have but i i cannot see changing for the last two weeks of the school year with the idea that you know these un unvaccinated individuals now are going to be at more risk and i mean you know do we really upset the last two weeks of the school year for that and then what about going forward then do we want administration to continue that same path or or do we want to give them a different direction to do something differently for the 21
20822 school year in summer school for that matter right any any thoughts on that i mean i'm trying to wait and let other people see yeah i'd like to hear from thor but i do have a few more comments when they're done so any kathy anything so then going forward so going forward again i i think it's important to hear from the experts what what is the best solution i'm definitely more open to considering summer school for the reason that our numbers are probably going to be lower than they currently are with numbers of students in classrooms and many of our summer school offerings i think are even outside so you know so that i do understand and i also understand allergies very well because i have them myself and it has been hard wearing
209a mask but at the same extent you know the the safety issues i guess come to mind so i'm open to summer school being i don't want to say a trial and error but i think it's it's our opportunity to gradually move move to the next steps for what we need to do as a district okay so her and noel i want to make sure that everyone gets a chance to so i think um i think we've heard from even the folks that were here tonight about the rest of the school year not being necessarily the issue and i agree with that because i think ultimately what that would do is create a an issue on the other side of the fence if we did change it for anyone who felt the opposite and then
210wanted to switch to a virtual environment for a couple weeks of school and i could just imagine that being an administration nightmare uh and more so than even just the nightmare on yourself the nightmare on the students that uh parents want them to to transition so i don't think that that makes sense um in to me in any any shape form or fashion just because it's a couple weeks out to finish the school year when they signed up to go to one model or the other there were they were informed that they'd be wearing face coverings finish out the school year make sure that they're we're in the face coverings um i'm i'm open as well to kind of what happens as we move forward i do think that you know if i'm a betting
211man uh based on what's been happening already with the cdc and everything else that i think the guidance that's going to come out and based on the numbers that we're seeing within our community from immunization that they're probably going to you know transition that fairly quickly to a similar policy that you're seeing in a lot of different places like going to target now you don't have to wear a mask if you're you know so on and so forth like all these things are happening very quickly just because what happened on thursday um so the reality is that it will probably have a lot more information in a very short order from the health departments and health officials which i think is going to also lead into what you were just talking about kathy and what
212we heard from the community which is the likelihood of some requirements from the health department in the fall are probably pretty low for sure and probably you know in the next couple weeks i think you're gonna hear some guidance around not being required for even summer school so i'm i'm open to that i think the going back to the piece that you mentioned before and we've had a protocol in place that seems to make sense and and working with our health officials on this and having those conversations they're part of our community um and leaning into them and then listening to what the parents want and you know ultimately what's best for students and making sure that if there is some kind of issue where people are having with that in the summer school that
213we can you know take advantage of of kind of listening to them with the smaller quantities and figuring out what we can do to to best support student learning so thank you no no well um i'm in it pretty much in agreement with kathy and thor um keep it for the rest of the school year and go along with the cdc guidelines i i'm not really a betting woman i have a feeling the cdc is going to lighten up on the masks for summer school and for school next year and i i really hope that they do because i think that's what we need but i i'm in agreement with kathy and thor at this point so one of the things that could happen is that they could come out with linking recommendations for masks
214on vaccination rates in the community and they could come out and link it to case rates within the community if that is what they come out with and our community is below vaccination rate thresholds or our community has case rates that are above a certain threshold do we disregard that cdc recommendation and just move forward without masking or do we abide by that and adjust mask wearing based on data within the community when you say the community you're including students being vaccinated then or because well we could reach um we could reach a threshold that the cdc sets on herd immunity in an area with just adult vaccinations if we have sufficient levels of vaccination within the community we could reach it by having 12 to if we have 85 percent of our community of
215our adult population vaccinated that might reach a level that passes it so it doesn't they may or may not say that you have to have access to the vaccine at all levels it may have to do with the protection of the herd may be sufficient that they do it i am speculating based on conversations that i had with the health department i'm just seeking clarity for when we are faced with decisions on summer school and we don't have a board meeting to come back and discuss it because the guidance comes out after your next board meeting but before summer school starts what what would you um advise that we do that we follow the cdc guidelines to the letter or we have some flexibility and we disregard some of the rigidity of cdc guidance and
216make changes so that's what i'm looking for in terms of direction because what i'm hearing is i think the cdc is going to reduce it following them yeah let me see what it is let me summarize what i think i've heard and then let me summarize what i think i've heard from everyone and i certainly want people to react with is i think what i'm hearing is for the remainder of the school year continue with the the protocols that have been in place by administration from the beginning because everyone's aware that people signed up either virtual or in person based on that i'm hearing from a summer school perspective let's follow cdc guidelines but let me lean into it and maybe let's take it if if it comes back and says you know what it
217has to be this it's very rigid and we don't meet that i'm hearing that we may want to lean into it and say you know what let's use summer school as an opportunity to see maybe where we have some flexibility where could we do things that maybe aren't following the cdc protocol word for word because we want to use it as an opportunity similar to what we did last summer with the day care program and with the park and rec to see what can we do how can we do this so it looks i'll say normal where students aren't masked and where students aren't you know um you know socially distanced so giving you the flexibility that yes let's follow cdc guidelines but let's lean into a little bit if they are very rigid and
218we don't qualify and try to find ways to to get back to normal and then for the fall again you know it sounds yes we want you to use cdc guidelines but we really want you to take a look at what's happening within greendale and understanding what's happening with vaccination rates with with infection rates with things like that and again depending on how stringent the guidelines are if we're seeing things differently perhaps the local health department would say you know what here are the guidelines but based on this that we're seeing locally it sounds as if we would be comfortable with making a local decision rather than relying on something at a cdc level that's how does that help you and is that consistent with what you're seeing or are you guys i just want
219to i just want to piggyback on that and thank you uh president carpenter we didn't hear your personal opinion although i'm maybe you summarize my summary okay is consistent with what okay thank you so um so i just just want to reiterate since there were you know several emails and the room was was pretty full here tonight um that if people do have a medical religious or personal conviction reason for a mask waiver that you that is being allowed right now what the handbook says is that there's a medical waiver and you submit documentation to the school nurse for review and then she grants the medical exception we do not have any other waivers besides medical currently okay how many waivers have we received this year i mean are you talking about this do you
220have any idea are we talking dozens are we talking yeah um somewhere between 10 and 20 like less than one percent okay so the the policy is that you're only accepting medical waivers even though that contradicts your immunization there is not a policy it's a practice it's a it's a protocol that we established as part of the the return to in-person learning so it's not documented in policy it is a protocol okay and i'm just clarifying and then the consequence for not wearing a mask at the high school at least it's in print is what is you you return to hybrid learning i think i read was that it repeated refusal would be a conversation to um progressive discipline or transition to a virtual learning environment if possible okay and then i just wanted to
221mention um policy 458 called student health nutrition and wellness and it's a pretty long policy at several pages there's a section here that says public involvement greendale school district student health and wellness team the district will invite a diverse group of stakeholders from the list below to participate in the development implementation and periodic review and update of a policy as part of the greendell school district student health and wellness so i think student health and wellness would encompass mask wearing sel and the people that are supposed to be included are district food service parent community representative a student representative a staff member administrative representative a phy ed health teacher the school nurse the communications director and a village health department representative so maybe in the reopening schools team okay so they're already meeting we had
22235 members we met weekly over the course of summer and it has tapered off we have met less frequently however the safety team which includes a subsection of that team has met weekly and meeting every monday afternoon so we did meet today and consult with the health department on some of the revised guidelines okay so some of the parents that were so concerned tonight wanted to attend some of these meetings where are they posted or the team is there it's not posted because it is um are there minutes available yep it's about a 40-page running agenda okay and where would i'm just asking for the good of the group here that was here tonight where could they find those minutes or how all of those minutes have been summarized in the monthly update on learning
223reports that we give to the board so every time that we update the board it is based on conversations at those meetings and pulled from the notes within those meetings so we have publicly presented 10 times this year okay so and does that turn the other policy that i think is relevant mary if we're checking policies is we have policy 453.3 which is communicable diseases and there's some specific requirements around that that are applicable and have been applied for pan for this specific pandemic i was going to say this i was just going to mention something to that i didn't know about the policy but um this is a very different situation than just a typical health i guess it's it's a pandemic and so i think um i think it was health and nutrition
224so it had to do more with school lunches the types of food being brought into for you know celebrations things like that but that being said i i did attend a number of those meetings that kim referenced um that the the team has been meeting all year and um they have been very thoughtful and very meticulous about the work that has gone into this um so again i know we're talking about the last two weeks of the school year here i'm a hundred percent confident that if we continue on the path we are for these next two weeks that i don't see any great detriment to anyone at this point for these last two weeks of the school year um but again i'll just echo that i i think summer school would be our opportunity
225to um possibly transition so i agree with that based on um based on community input um jonathan can you go back a couple of slides to the circle graph it says safety planning so we sought out next one there we go so we did seek out input on how much do you want us to follow the centers for disease control and 65 percent of respondents said yes follow all the cdc guidelines um so in addition to those in the room tonight there are some that say no don't follow them at all we sought to bring in additional voices of parents and students in terms of what would make them feel safe and comfortable so what i'm hearing is that the administration should take into consideration some of the the concerns around mask wearing in collab
226in conjunction with revised cdc guidelines and if we're close that we should err on the side of masks optional yes i think that's what i heard okay thank you for that direction point of clarification too kim um so so it was the middle school and high schools uh parents that took these surveys or was it elementary also middle and high school and and do we have a sense for like what percentage or demographics that we receive these uh survey results from uh it's about 50 50 students and families but just to clarify so you talked about we've done the surveys about four or five times we've done four previous surveys that included 4k through 12. it was just this this last one this last one was just requesting clarification on some of the open-ended comments
227that we had gotten in previous ones this was not an end-all be-all survey by any stretch you have been getting a a good sampling of parents it hasn't been like this is only 10 or 20 percent right we at we asked specific questions on mask wearing last summer and it is obvious that based on the changing conditions and the new learning that some people who would have said that they recommended face coverings at the beginning of the year would no longer say that um based on their understanding of the pandemic and so then the question becomes at what level do we follow cdc and health department and at what level do we go away from that and i think i understand that if it's close er on the side of um i'll just also mention
228optional yes this summer i mean if if pet palooza was any example for what we're looking at for summer activities in greendale and so forth people are transitioning and um i i'm assuming i mean if jackie were here she could talk about some of the events that are going to be taking place but i'm guessing that those guidelines with masking are going to come down for those events as well yeah i mean we wouldn't be having this conversation if there was vaccine access for all of our students right because vaccinated fully vaccinated people the recommendation is that you can go unmasked in our schools the population of those who are eligible for full vaccination right now is limited to those 16 and older and approaching 12 and up and i don't you know i i
229know writing survey questions is really difficult and and gathering the data but i i think people were asking for more you know very clear short um easier to interpret um survey questions so whoever it is that is writing the surveys if they could keep that guidance in mind and i don't know dr mitzik if we're if you're we're just sort of wrapping everything up but i wanted to make sure that um some of the other public comments were honored we're going to take a look at that next okay that was just safety protocol so we're going to take a look now at learning environments yeah so so do you have the direction that you're looking for i think yeah thank you is everyone comfortable with what's the guidance that we provided yep thank you all
230right great jonathan you can go to slide 10. so as we've reported in our school short cycle reports reading and math proficiency rates are lower than in previous years and this is a graph of where we were in the 2019-2020 school year so the first two bars are pre-pandemic and the second two bars are post-pandemic for reading across the district the impact of remote learning without live video instruction in the final months of 2019-2020 school year coupled with the challenges of students moving in and out of quarantine in the fall has impacted student performance this is not to say that students haven't learned this year students have continued learning and they've learned more than just their academic skills they've learned resilience and they've gained academic knowledge and skills through continued engagement and quality instruction we
231recognize that some students have not recovered from the gaps or have struggled with the impact of the pandemic trauma when measured against the standardized learning outcomes that were calibrated under normal conditions to ensure that students continue to achieve at high levels next slide the greendale schools is looking to add temporary instructional support specialists at the elementary and middle school levels using some of the funded funding allocated for learning loss in sr3 these positions have been posted and these teacher leaders will serve to build classroom teacher capacity to scaffold instruction to provide access to grade level learning and accelerate moving towards an integrated comprehensive service delivery within the classroom the purpose of these roles is to co-plan and co-serve with classroom teachers to build capacity in the effective and efficient delivery of universal instruction that's instruction
232for everyone and targeted instructional supports that's what do you need in order to meet the standards how do you get equal equitable access to the learning for student growth in the classroom environment teachers in these temporary roles will provide instructional support and model delivery of interventions to students in the classroom environment when you say teachers these will be licensed teachers correct and the idea is that they would come from i mean we've posted this internally so is a thought that they would come from our existing staff yes we've posted both internally and externally simultaneously so as we look at uh internal we are if they move out of the classroom then we would replace them in the classroom but they would be ongoing in their position okay to help okay that makes sense thank you
233um a question just to clarify so um when you said there's gonna be five-day in-person learning that's initially what's the plan for next year does that mean that there will no longer be an option for virtual learning there will be an option for virtual learning it is a very small number it is 40 students district-wide and so we're working on a specific virtual program that would meet their needs it is likely not going to be live video instruction all day every day for those students it will be some combination of learning vehicles for those students who select that it is a very small number of students who are selecting that right now i want to go next slide um so one of the things that will support academic recovery is to have proactive supports for
234social and emotional needs i know paris asked and there's been some questions from citizen comments around adding additional people services for mental health and counseling that is not what we're referring to when we talk about social and emotional needs we're talking about proactive supports that avoid mental health and that is having consistency and avoiding secondary trauma knowing that students have been traumatized by the pandemic and strategies to manage stress it may come in the form of sources of strength where the focus is on hope help and strength and identifying the eight areas that support our individual resilience so a strong instruction to proactively prepare students for acute or prolonged trauma can reduce the likelihood and the number of students requiring interventions for mental health if you hear our people services team talk about this they
235are talking about going upstream and preventing students from falling into severe mental health needs that would require the support of a counselor and i will turn to my team if you want to add anything to that okay question yeah we've talked previously about implementing community-based mental health um can can you share me just where we are up because i don't see that up here but that's that's kind of been a component that we've discussed in the past yep absolutely and we'll have that in place the pandemic obviously threw a bit of a monkey wrench into being able to acquire and have access to those services many of our community-based agencies are currently understaffed in terms of providing services at this point we we will have that lined up and ready to go for the start
236of next school year to be able to provide those services at the high school level first and then looking to trickle down that service down to our middle school potentially within the same school year but the following year and then had trying to head all the way down to the elementary level to have that community-based mental health available to all we should keep that in mind as we talk about some of the things that we're talking about here all right thank you yeah and i think also we just want to say that we want to be to kim's point proactive around we don't want to wait until there is a mental health crisis that we need community based not that that's not a great act not a great resource for our families and students but
237our goal is as educators to give kids tools to be successful and tools to manage their emotions tools to work together as a team tools to understand their emotions so that's what um that emotional social emotional needs is it's around preventing mental health um crisis from happening i'll go ahead noah is there one of the comments made tonight was that we're forcing the kids to do the social emotional learning with that i'm gonna let steve speak to that when he comes up he's been waiting a long time but i'm gonna let him speak to that in terms of what it looks like at the secondary level um we are already um doing this by altering schedules so on a regular basis once every week once every other week we're saying oh today's a different schedule
238we're going to do acp today so in order to get that lesson in we're going to change the schedule so we're already doing that naacp stands for academic career planning correct and sel stands for social emotional learning correct uh the sel um is there a curriculum that you're following or what kind of where are the lessons we're getting ahead of ourselves yeah let's speak to that we're on the last couple of slides here okay go ahead and go to the next slide jonathan and then we'll come back to that um the one of the questions we asked because there were enough comments that said hey i really like having a day a week or some regular virtual learning so i'm prepared to transition in our responses 50 percent supported a virtual day weekly 15 percent
239said every other week 28 percent said no way please don't do that to me ever again um so given the range of responses we are not anticipating a weekly virtual day um that was clearly some ideas from some people but not representative of the group as a whole and we'll continue to evaluate instructional hours and potentially use a virtual day of instruction periodically to ensure that because we only have one snow day built in if there's multiple inclement weather days we may turn to virtual instruction to not have to add on to the end of the school year just to clarify kim there will not be any option for parents to opt for virtual at all no there will be an option for people to opt for virtual it but given our original projections we're
240talking about 40 students k-12 and so we're going to review and design and speak directly with those parents about what it looks like it will not we will not be able to afford or provide the live video instruction from the beginning of the school day until the end of the school day it will be some modified version of virtual instruction and i wonder on behalf of those 40 students and perhaps some more who did enjoy the virtual learning i know it was the minority but thank you for offering that because those families might otherwise choose wisconsin connections academy or homeschooling or some other learning environment so thank you for uh trying to make learning a very expensive loss so and kim this question was asked of the families or the students both okay and i
241think you know there was a comment about you know asking students i i certainly you know we're not going to be making decisions based on student feedback which is why we also ask the families but i think we've done uh as a district we've always included student voice you know which is why paris sits at this table to to get that so i don't think it was unusual that we surveyed students because that's we've always done those types of surveys so i'm um in at in the middle of last school year during the 2019-2020 school year mr lotus and the high school staff had been reviewing and discussing um [Music] some of their data around grades and some of their work around increasing the number of students who are getting a 2.8 gpa or higher
242we talked about a lot of these things and they were seeing some trends in the data that showed that resource was not having the impact that was desired they had made some changes to it over the years that it had been implemented and they were considering making uh some additional changes but with the pandemic that was put aside and we did not run resource this year because of some of those findings and because of covid prevention planning so um the high school staff revisited some of that data as they were considering what they learned from the pandemic what innovations came about during the course of the pandemic that would prompt us to make some changes and improvements to our instructional programming when we return to a fully in-person environment and i'm going to let mr
243lotus share with you some of the work that was done there this is the final section you can go to the next slide jonathan [Music] good evening good evening almost good morning the next 50 i mean uh please be mindful of your time mr lotus we uh um i was i i was doing much more than i normally do um over this last three and a half hours making notes to what i thought i was going to say i want to be really clear about some things there's been a lot of different things said and uh and clarified so um i'm just going to make sure that i'm that i'm fairly complete here and i'll probably read a little bit more than i normally do when i when i when i do present but the
244discussion around the high school is not solely around starting times or ending times it's about how we can best maximize the impact of our daily instructional time with our kids and uh once we decide that how do we efficiently and appropriately operationalize it within our programming a little bit of history that the kind of expounding on what kim just said and this was the spring of 2013 i presented to the board um and we felt that implementing the am resource period would best support our students who are academically struggling at the time we studied different iterations of programs like this at different schools nationally also and we implemented it and we kept looking back at our data like we normally do we keep asking the question is this the best use of our time because
245we made a significant um you know we put a significant amount of time a half an hour a day to this and so we found out that it wasn't and uh so we took a continuous improvement approach into it and tried to incrementally you know improve it what are some of the issues what can we do to make this better and we found after after a time we found there was no overall lasting impact on the grades it was evidenced by no real consistent improvement of students with no classes at the d plus or lower level even with the supportive resource period in place we did find some value in it and we had teachers that were using this time flexibly um to work with and access students and provide not only academic interventions that
246it was planned for uh but also enrichment opportunities like study groups and act practice and uh in some club meetings so um but in totality being at the beginning of the day and not all the students are in school it was deemed not to be the best use of our instructional time so we had a scheduling team that began working in earnest in 2017-18 1819 um and had um had some some some proposals to start to to uh bring out and then covet hit and uh and so with that uh kim already mentioned that you know the school year to mitigate the risk of all the students that were in the school at the beginning of the year um we didn't make resource period um mandatory for anyone and we started at uh at 7
24750. some details around tonight's discussion include the high school school day has been 7 15 to 2 35 for many years we just didn't make resource period mandatory for everyone to meet the instructional minutes is mandated by dpi we have we have to have an average of seven hours and five minutes of daily instructional time so this would create i acknowledge that not all of our students are used to be in school at 7 50 but but some are and uh do you have a sense for what is the percentage there i mean are we talking twenty percent uh it fluctuated um uh joe about kind of a range might be you know as time of the year and uh and and so but it was roughly i would say um it was mentioned by
248somebody accurately earlier that we had all of our freshmen in and we used that for a transitional resource period for the first six or 12 weeks depending on the year um and i would say the academic resource period that side of it generally would have somewhere between 25 and 40 percent maybe 20 and 30 of the students here but kids could also choose to come in and ask their teachers to come in so any given day there could have been you know a number of students but you know i would guess you know 50 of the students were starting at 7.50 7 15. 7.50 50 percent okay yep and uh so you know to you know this would create the filing options for for a high school instructional day if we no longer had the
249resource period back at the beginning of the day with the minutes with the minutes we could uh we could go 7 30 to 2 35 as an option 235 has always been a parameter of our school day and it's contingent upon the current um busing schedule um at a cost we could add additional buses so we're not tied to that time and have examples of school days 7 50 to 255 805 to 310 so there are a variety of different um things that that we could start to explore but as i mentioned this discussion is not solely around our starting or ending times it's about how we can best maximize the impact of our daily instructional time with kids slide two nope you're right you're good go back thank you um one option is to
250distribute that 30 minutes from the resource period into the school day basically adding about four minutes to each of the classes but we are very interested in creating an advisory period five days per week during our school day that would allow time and opportunity for academic and social emotional and operational which i'll show you on the last slide supports and enrichment it's all aimed at increasing student achievement and positive engagement within our school it's a variety of uses it's not a daily sel lesson and i'll strive to talk about how we would could use that time there's a lot of research and reasons why we might want to add an advisory at the high school and i'll just i'll cite a few of those in a groundbreaking book called visible learning professor john hattie set
251out to identify which strategies and innovations have the greatest impact on student achievement synthesizing over 50 000 educational research studies he ranked these from largest effect the smallest effect and among the top interventions in the findings was facilitating improved teacher-student relationships yielded almost two years of academic or academic achievement and achievement growth over one year so doubled it and this is really increasing the amount of trusted adults in the students schedule during the school day and i think you have seen a lot of the social media things around our sources of strength and uh trusted adults was one of the campaigns that we use so so having adults that students can work with and have have relationships with does increase student achievement aside from the academic intervention piece an advisory period would create time and
252space for social and emotional learning activities that address castles that's the collaborative for academic social and emotional learning their five core competencies which have been proven to increase student academic performance by 11 percentile points compared to students who did not receive any instruction in such sel programs and there's additional research from castle shows that students participating in evidence-based sel programs also showed improved classroom behavior and increased ability to manage stress and depression and had better attitudes about themselves their classmates and the school the middle school and the elementary schools they have time built into their schedules to address these objectives during their school day and you know each time as mr mitzik talked about the high school wants to do a community circle when we want to do an academic and career planning day if
253we want to facilitate a class counselor visit to the classroom or grade level meeting um or do a safety drill we have to take away from academic time in our classrooms and create uh and disrupt our typical daily bell schedule and so it's not unusual for a high school to have an advisory period whatever they call it and name it to deliver academic social emotional and also kind of just operational supports to what you need to do within a school so an advisory period would allow the high school the time in the space again to create and implement the systematic approach to support student academics and enrich student experience through activities and experiences that would foster our goals would be resiliency engagement and social emotional wellness next slide to better explain this because it has
254been uh it's been mentioned many times tonight as you listen to this i think everyone understands academic interventions but the acronym sel and its ability to help a school attain the clear research gains in student achievement still might need a little bit of explaining so when we think about what it means to promote sel for students we recognize really three ways that sel can be implemented in a school it's not a one-size-fits-all approach this three-legged stool graphic from castle highlights how all three of these areas are essential to building sel skills and supports for our students each of these legs has a specific role to play and ensuring that students both acquire and apply social and emotional learning competencies the first one one of the legs is creating a supportive classroom and school environment that's
255essential to foster these skills and make sure students feel heard seen and respected examples at ghs include restorative practices community circles sources of strength for that leg of the stool the other leg of the school scl isn't a one out just a one hour curriculum it's also how the skills we teach students are used and integrated throughout the instruction that students see each day in every class examples at ghs and how we've been implementing this is we learned about and we try to model the three signature sel practices that should be present in every lesson teachers the three things are a welcoming ritual it's where a teacher would establish a safe inclusive classroom and frame out that day's learning objectives engaging teaching practices with a sense of with a focus on sense making and providing
256clear tasks and learning communication for all the students with a good dose of executive functioning how to be a good student in my classroom and and how to achieve and then each class has an optimistic closure these are reflections on the day's learning and helping students look for connections for the future learning so the three signature sel practices um are something that uh sometimes are just kind of intuitive for teachers but it's also a model to be um to be taught and um and i think we're seeing more and more of that when we're in the classrooms um so trying to answer um you know the teachers are trying to answer the so what kind of of each lesson and are fostering a feeling of being connected students can be connected to what they are
257learning and they can see themselves in their lives um in what they're learning and so that's one of the ways that the high school is is um addressing the other leg of the stool and then the last one the third leg is explicit instruction and that's it's pretty straightforward these are tier two um interventions that come from evidence-based that will come from an evidence-based curriculum but also can be skills that are explicitly taught in the moment for example um so it's kind of going on to the it's not a one-size-fits-all approach if a student's showing that um he or she needs help to gain and to learn and to use positive academic behaviors you know we'll always first assume that each student is trying his or her best but when it's obviously not working we
258have the ability to give explicit instruction on how to communicate with teachers how to advocate for help how to meet deadlines and all of those behaviors that uh that make a student successful and we can do that um during this time so another use of of the time and an advisory would be to have people services working with students and uh and teaching some of these explicit skills um that will help them be more successful next page or next slide please kim mr midzig snuck this one in on me but really it says that uh um that the youth risk behavior survey which we give indicated the 40 to 60 percent of the students experience some level of anxiety or depression um are you can you support a dedicated time to provide these supports to
259students and so it's really uh with with the 600 responses there i believe this is a student-only uh portion of this no there was this was students and families it's about um 60 40 yep students parents already on yes i could support this um within the school day and last slide so some of the things that we can do um within within this time it's not a five day a week sel curriculum has has been mentioned it's a variety of different things can go in go into that enrichment activities um intervention activities the skill-based tier 2 support groups that i talked about there can yes the social emotional curriculum during that time but also a lot of other things that that help make a school go um and they're in in some of the examples
260are are in that chart right there so it would allow the high school a way to have a systematic approach to support academics but also to enrich our students experience um and hopefully that will foster resiliency engagement and also more social emotional wellness and so um that is some discussion on the advisory and then what we and what we're basing that some of our information on i think one of the points of confusion was that it's social emotional learning equals early start time and that is not the case what we were looking was to recapture an ineffective instructional strategy that the data was telling us the evidence was not supporting it being an effective use of instructional time paris is nodding your head that it's not useful um and so we were trying to figure
261out how to reallocate that time we know part of the reason that we have um the buses drop off at the high school at 7 10 in the morning is for from a cost perspective stacking the buses so that the same bus transports the middle school the high school and the elementary school is the most efficient way to bus so given the number of hours require instructional hours required by the state and the efficiency of busing mr lotus has always worked within the parameters that in order to use the same buses my school day has to end by 2 35 so the buses can get to the middle school by 3 and get to the elementary school by 3 30. we don't have to do that so one thing we can do is start the
262school day at 7 30 and stay within that stacked busing schedule no cost changes we could begin the school day at 50 and end the school day at 2 55. if we were to do that we would need to run a second set of buses concurrent to the middle school start and end times and mr mitchell ran some numbers on what that added cost would be and it would cost an extra 125 000 annually to transport high school kids at the same time that we're transporting middle school kids so we would have an option to start the school day at the high school at the same time or within five minutes of the middle school start time and do it that way mr lotus also mentioned going past eight o'clock but that would bring the
263high school to start and end between the middle school and the elementary school and would make some adjustments to that school day and the high school could go 8 10 to 3 somewhere in that range so we have not decided what the school day would be board policy 322 says that the school day it's the responsibility of administration to ensure that we have enough hours of instruction based on the calendar that the board approves to ensure that we meet the minimum dpi required hours one of the things that we're seeking feedback on is do we reallocate that 30 minute time to four minutes per class period do we consider some dedicated consistent scheduled time to do sel activities that's one aspect that we're looking for some feedback on before i send mr lotus and the
264high school team back to really design the schedule for next year and the second piece is does the board want us to make adjustments to the school's start time at the high school that would result in an increased cost so when we bring you a budget because that is an area that you vote do you want us to bring you a budget with increased transportation costs to accommodate a 750 start time and just a clarification what i think i heard kim is one of the alternatives was a 7 30 start date one of the comments that was shared earlier during the public was a 7 15 start date so can you clarify are we looking at 7 15 are we looking at 7 30 so in terms of instructional hours 7 15 was dictated because
265we only had resource four days a week and so with a start time consistently five days a week we would have sufficient number of hours between the start and the end of the school day if we started at 7 30 and ended the school day at 2 35 the buses would be slightly earlier it would drop students off 10 to 15 minutes before school started but the start of the school day could be 7 30 and meet the instructional hours so so so that's important as we have the conversation yeah um before there's discussion about those questions i just wanted to reiterate the plan for social emotional learning i think is extremely important and it's actually making me very excited that this has been an um a choice and an option i've been in acp
266for three years now and it's almost coming to the point where i resent it because i know what we're going to be doing every single time and that most likely relates to career planning or college planning and i know that there is so much more to life than just simply education and we are in an educational institution but what comes with education is also things outside of what you simply learn from books and that includes what you guys were all mentioning throughout the program that's um hopefully going to be implemented in our school so yeah i think that's very pertinent to this conversation so thank you for sharing that at that perspective i have a question about the start time too so if the high school always started at 7 then were you were you
267within the dpis minutes even though 50 of the students weren't showing up at 7 15. well we never yeah i mean we've never had to change anything that that's been our submitted minutes for since 2014. so so then why would we have to change now to meet dpi we what we think is important to change is that we eliminate the resource period can you go back to three slides four slides so it's not necessarily tied to dpi min i mean that you have to keep that in mind obviously when you we need to we need to keep the we need to have a school day that is seven hours and five minutes based on the calendar that you that the board approved in november for the 21 22 school year we need to have um
268there's 175 instructional days we need to have a school day that lasts seven hours and five minutes so in 19 in 1920 when it started at 7 15 and only 50 percent of the people came for resource hours were you still meeting the dpi guidelines for instructional time yes based on the instructional expectation that students are attending is starting at 7 15. but mr lotus just said about 50 of the students didn't attend at 50 at 7 15. so they weren't all marked absent were they i mean i think that that's part of why the resource wasn't working is because it wasn't meeting the instructional needs of all of the students in the school and that's why we're looking at making the change well was it needs or minutes i mean because those are all
269different things we need to have a certain number of instructional minutes we were counting the resource time with about with less than 50 percent of the students in attendance as part of those hours of instruction and so we were meeting dpi as we look at instructional hours and we've been considering waivers and we've been looking at the impact of instruction and we've had parents concerned that their kids are not getting enough instruction and that their they need some more support we need to make some changes because the what we have been doing has not been impacting so the resource has had not had the impact on student grades on student outcomes on student achievement that we think it should have to devote 30 minutes of instruction daily to it and so the high school has
270come to us and said look we're looking at the data and we thought this was going to work and we made some changes to try and make it work but it's not working it's not having the desired impact and we're not maximizing our instructional minutes so we need to make a change to the structure of our school day to increase the academic results that our students are getting from their instruction so that is that is what the high school team has brought forward if that is if we want to continue an ineffective practice because we're concerned about 50 percent of the students we can do it in one of two ways we can either shift the school day and invest more money in the budget to be able to transport students at a later time
271so that we can honor the 750 start time that we've built that we've created an accustomedness to over the last six or seven years or we can adjust the time to 7 30. the bottom line is the recommendation is to reallocate the resource minutes because that use of time has not been as effective as it needs to be when the school start time is is also something that we can adjust and make changes to we have a choice of 7 30 to 2 35 and that would be within the existing budget that jonathan is presented as a balanced budget we could make the school start time 750 and end the school day at 2 55 and set a school schedule that accommodates instructional minutes for students and that would add we would need to bring
272forward a budget that added and twenty five thousand dollars annually and transportation costs or we could consider some later start time um after eight o'clock that would shift the high school start time behind the middle school i know that they've looked at surrounding districts um a lot of our benchmark districts their start time is 7 20. so if you look at muskego new berlin franklin pewaukee we're looking at 7 20 to 7 30 start times thank you i appreciate that clarification did um so in an old-fashioned term for this i mean resource period is very common in high school schedules um it you know when you that other side was very helpful so it's not just sel um it's all kinds of things you know people may have you know an old school term for
273it would be homeroom when you were to be you yeah there's just a time to sort of um does it have to be in the beginning of the school day are you sort of locked into that time frame from your master schedule standpoint i mean i think we would let the administration determine where that advisory period shows up i think the question that we're trying to discuss is are we comfortable with a 7 30 start times and then we would not have to make any changes to the transportation budget or do we look at that and say you know what let's stay with a 750 start time and add the additional cost to the budget what would have to come off the table to acquire that 125 000 because we're obviously not necessarily getting an
274additional 125 looked at it 000 would have to go into the budget and consider where to reallocate resources another option which probably doesn't make any sense but it also messes up everything else is you could modify all this stuff and then also when it goes initiative for getting to work just you know even later in those other areas so i think you're i mean there's only so much room to wiggle i'm trying to think back and uh my wife and me over here she remembers her to start with that was seven eight uh i do not remember what my start time was um but uh i don't think it was an odd number like that but i'm sure it was early you were 7 25 to 250. we have time to serve to do one
275more just very simple like what's the thing i'm wondering if the survey was a mistake that caused confusion and i'm not sure that i mean you heard a parent say i want to start earlier said no student ever um they're not going to want to really start time the question but um students are going to pick the option that but you as a board are responsible for um fiscal responsibility of taxpayer dollars and so you can assume the later the better for all high school students i mean i i guess i heard a concern around 7 15 start time 7 30 seems to be compromised a compromise and you know my oldest son started at 7 20 because he was here before the resource period was introduced back in 2014. so you know it wasn't
276that long ago where some of these students older siblings started at 7 20 and now we're saying let's start at 7 30 that doesn't seem out of line to me um and so that we would then stay with the current transportation budget and then we would let the administration look to see where does this advisory period fit in does it start to get data to start somewhere else but that's my thoughts i want everyone else to kind of weigh in on something earlier when we were talking earlier today um some of the um not that we plan everything around our reporting events and so forth but the ways coordinate them takes place if we put it much later in the day that they're end up having a lot of students missing a portion of their
277day of economics correct bus times for athletic presenters day four right you do start running into practices jb game time start earlier varsity games so that is that is a concern um with with moving it to like an eight o'clock time one of the other some well you can finish this for comments before we know that the resource period didn't kind of meet our expectations so we're switching to this advisory period and i'm assuming we have some very specific expectations there are some different things that you laid out like three different areas resiliency engagement and social emotional wellness you know so obviously we'll assuming they'll be looking at data to kind of help the parties that are doing something actually is having an impact like it's just really called a different man we you know
278supplements around you know i like i like the fact that we are working with this improvement and not afraid to kind of call it out if it's not impacting the students you know why waste anyone's time on something that's not like the effective so not to say it was a weight but there's a lot of tangential benefits but it wasn't getting you know the focus of what we were looking at as resources so that was another kind of common question on this has nothing to do with 730 versus 715 versus 750 but it's all to do with you know we're going to reshuffle this and redesign this and then how does this become an opportunity that really kind of leans in heavily to making sure i mean our option is three to four minutes per
279class period extra three days per week adding in an advisory five days per week adding an advisory or no advisory and just adjusting the schedule every time we have a school ride activity that needs to happen so that that is um and that's what was happening it sounds like right you were starting and everything yes so when we were captured during someone's last time when there was a recognition of watford's honor it happened during those it's not like we're trying to do less and less you know it's always more and more and there's like obviously there are new challenges in front of us that's what's happened over the last year and a half and uh i would like thor was just about on top of the comment but it was uh you know the first
280resource period it was academic resource period for the most part and so yes you get some benefit of relationships of working with the student but it wasn't specific targeted you know it was he was academic and uh and to sort of had to add um the social emotional learning piece and some of the other you know even though paris doesn't sound like he's a huge fan of acp but i think we think we could be doing it better and uh and not repeating things um so i just think there's so much there's a whole nother half there one other side to how we could use that time if it's in our schedule than what that old resource period was so it'd be really good mix of academics and wellness you know one of the other
281things that really came out clear in all the surveys before was the need for consistency of schedule for kids for families for staff that was consistently said consistently um but so i think this would also bring that consistency to everyone and that predictability is so important for kids especially when life's right now that's really about the things that we unpredictable about there from our character development standpoint that's the center for regional attributes and ultimately a lot of persons look at and talk about characters all those components are kind of tied into these things we're talking about here there's been a lot of conversations and that increases into belongings and strength um programs like design your life that we talked about in the classroom advisory that they do have a resource at the middle school yeah
282there's a little block there's a literally so you know for example if mr weiss over there wants to put in you know any type of programming he has a spot during the day that's not attacking him not for the classes he also has a friday i've just one more thing about this is it's something new um and i have a lot of hearings um just that there'd be a lot of communication about what what type of seo curriculum or activities that you can leave so that parents are aware and have some input on that because i think there's some anxiety about that um that we heard expressed during public comments so it's a good thing i think what might be helpful as we talked about this advising period to share that grid that great is
283very helpful yeah this is this that will serve as a team hc206 this is what the advisory period is intended to do because you're right i think i think we focus on seo what's your curriculum what are you expecting and that's not going to work and really definitely component of everything else that's happening during this period so our next steps with this and i'm still not clear i've heard a couple people say burning a budget without increasing for transportation but does anyone want us to put to bring you a budget with increased transportation costs to start to school day at 7.50 i mean it might be worth at least looking at right just as an option since we have the summer you know you don't have to make the decision today right you know so
284all this go through the budget we're approving the budget oh whoops okay right it wouldn't be too much work i would be interested in seeing it but i don't that doesn't make these buses as cubic buses and be used but sustainability budget principle number seven i'm not right that's a one-time cross so you get that that would be used to offset that or and try to understand what we're looking for well i think that that will make it concrete right if we say oh sure we can start at 750 but there'll be no more such and such then i think once that is on the table it makes it easier to say no we can't cut that we've got to start at 7 30 you know starting 750 means we have to cut this from
285the budget and we don't really know what that is you take a look at it it's going to hurt someone i mean to me to look at it but for me to look at it from somewhere that looks like you know two classroom teachers or that looks like you'll kind of kind of give them a perspective so what is the 12500 fund it funds you know two classroom teachers it funds one psychologist but you know to kind of get a so rather than identifying if we do this this is what we're going to have to cut let's say you know 155 invest in these types of things and i think it becomes a well my concern is it becomes almost the problem that someone was playing on the last question basically pitted two things against
286each other right but do you want seo or do you not want to start you know that um that was that was so are we by putting this forward as an exercise you know we created this yeah recruiting is like well you can either have a band next year you can start it so it's like yeah i don't know like high schoolers beat the bus are there a well it's only 125 000 because we could get away with three buses as opposed to the five that we need typically so we would only have to stack an additional three so uh jonathan has counts based on who registered for the bus this year and audits that happened monthly about feedback is there i mean the only thing i can see is any alternative i'm not going
287to say 7 30 start time as you said i think most of the districts are not every district starts before 7 30 around getting unfamiliar with um and so that would actually be one of the latest districts there are two districts that start later than us that would start later but the latest start time is 7 55. um west alaska milwaukee starts their um high school at 7 47 and elm and um sherwood might start later as well but it's tough to tell because they've had an online presents so their their school start times and nine times off um but the home broke starts at 7 55 and ends at 309 but their middle school starts at 7 or 5. [Music] the only way that really makes sense they don't think 125 000 expense makes
288sense would be to reshuffle all of our schedules well there is some educational research i'm sure the educators in the room have read that say that the high schoolers should be starting later because they're basically later the cdc studies say after 8 30 and in the united states about two percent of schools start after high school start after 8 30 so that is not the common practice even though that's the research says you know the research says so i'm going to move this along there are three things that we need to do for our next steps in the decision greendale high school staff will reflect on the input from students staff and families to consider changes to the school day and the school schedule beginning for the 21-22 school year we will evaluate the cost
289impact and bring you some information on that when we follow up at the during the seo report on duty seven the safety team will continue to monitor cdc dhs and greenville health department guidance and make changes based on those updated recommendations airing on the side of the if we're close on mask or masks optional and then a recovery team at the elementary and secondary level will need to plan for instructional strategies and proactive measures to support student healthy recovery and processing of the pandemic impact with academic supports with us our funds being used to support that so those are our next steps as we look to the 21-22 school year and we will communicate those we will communicate additional information to families in the coming weeks if i could just comment i i do appreciate
290that we've had um parents involvement and um in the open session tonight as well as people reaching out to us i think it's really important that all members of the community go to the source when they have questions um because i believe there was a lot of misinformation that got people a little bit more hyped up than what made it and there were assumptions that were being made so i do appreciate the in-depth discussions [Music] so in terms of people who have to stay up late and then get up early mr lotus will be the first one here tomorrow morning at 6 00 p.m even though the school start time is not until 7 50. what i would say is i know you both have personally followed up with many um parents and family members
291asking what's happening i'm seeing this on social media so thank you for um for reacting and responding to a lot of that i mean it just goes to show that our community does find itself on the education and i think you know the reception and thanking for being here for like tonight to share some of the in-depth you know what what's your name bringing to the nuts and bolts of what this all means so thank you so much that's very helpful thank you very much all right that typically we would talk about um board member professional development founder review committee reports legislative updates anything that is present that needs to be discussed or shared tonight there the legislative update will probably be outdated um seminar on handling public comments fights which is very helpful and
292that actually was a repeat from october of 2019 so it was it was a nice refresher to see that we are getting yeah and school boards aren't obligated i was surprised to hear that that school boards aren't obligated to have a public comment session so i'm glad that we have them and we actually have two and then like i said earlier some of the teachers will think a couple years ago is that these are board meetings held in public so this is the purpose of these attendees you know i want the public to know that we can't always respond at that moment because it's not necessarily a posted item and um sometimes it feels really challenging as a board member to sit here and not be able to i mean you can empathize with people
293by listening and looking into their eyes as they say things but it is hard when we sit up here and we can't yeah so any additional comments from visitors this evening you know kim i am going to try to say this but i'm not going to make it very long i just wanna you're limited one [Music] but i just wanted to make sure that you guys know that i think i agree with the 7 30 start time i think that would be beneficial and that um i hope that you guys do look into the fact of ending the mass mandate because i just want to let you know that breaking news that both whitefish bay and shorewood has ended their mass mandate it's now going to be an optional thing and while the toaster will
294be voting tomorrow on theirs so i hope the board takes that into consideration for the summer school if we don't if we go to the end of the year that's fine okay so taking an excursion and listening to what the parents are saying because that's that's what we're here for thank you all right um on monday june 7th