10-25-2021 School Board Meeting

001oh okay [Music] i'm doing okay [Music] to start yet or not we started seven o'clock perfect all right very good i'm gonna stick by here for a second all right [Music] all right thank you sir all right it is now seven o'clock and i'm looking to call this meeting to order there will be an opportunity for public comments excuse me as i said it's now seven o'clock we are looking to call this meeting to order just go ahead and start this is a school board meeting we are going to begin the meeting tonight there will be an opportunity to share public comments in the agenda but we will conduct tonight's meeting in accordance with our normal protocols [Music] roll call will show that all five board members are present as well as one of our

002student board members excuse me can i ask the audience to please can i ask the audience to please quiet down so that we can begin our meeting we do have a board the other student board member is present online can we thank you sir can we have some quiet so we can begin our meeting there will be an opportunity we are looking to begin our meeting there will be an opportunity for public comment and we will listen to public comment thank you roll call will show that all five board members are present one of our student board members is here and i believe our other student board member paris is joining us virtually correct okay has this meeting been posted mr doctor midsection yes it has all right um i invite you to stand and

003join me in the pledge of allegiance [Music] i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all all right there is a an agenda that has been posted there have been some paper copies that are on the table out there uh next item on the agenda is communication so dr mitzik are there communications you'd like to share with the board tonight yes there have been an increased number of racial incidents reported in our schools during the 2021-2022 school year this shows us that more students believe their voices will be heard and that they are comfortable speaking to trusted adults about this these events we want to share in general terms how the greendale schools

004is responding to these reports the first step to eradicate racism is to address it in the moment it happens when an incident of bullying or hate speech is reported our school staff takes these action steps administration begins promptly by and by promptly investigating the incident and contacts the families contacts the family of those involved a student who is found to have engaged in bullying or hate speech issued consequences which may range from documented warning to a suspension based on the nature of the incident and is assigned a restorative project that addresses their actions or words this project has three important parts education acknowledgement and reflection the student or person who is harmed is offered an opportunity to participate in a restorative conversation with the person who caused harm those involved have the option to participate

005if one of those involved is not willing to engage voluntarily then it does not happen more often than not those involved choose to participate in an effort to restore harm the school communicates in a timely manner to those closest to the incident and the district reports on incidents in general in the quarterly equity updates we protect the confidentiality of the students while not re-traumatizing them avoiding public shaming and creating a safe space for students to learn from their mistakes recently a parent expressed concern about an expired product being served during school lunch the director of food services and the director of business services investigated the matter and communicated with families regarding safe food practices in addition procedures for product inventory with at all five school sites were reviewed with staff a community member shared concerns

006over the district's covid safety plans during citizen comments in early october including anti-microbial products alcohol-based hand sanitizer and masks the two anti-microbial products being used are not classified for physical or health hazards under osha standards the district continues to use alcohol-based hand sanitizer as recommended by the cdc when hand washing is not available and the district continues to provide disposable masks at each building and has extra disposable masks in each classroom medical kit so that they are readily available for students as needed a power outage at canterbury forced to school closure this morning we energies is still on site removing the they did remove the large tree and recently restored power to the building greendale schools with the support of the health department and hyatt pharmacy requested approval from the wisconsin department of health services

007to pilot a test to stay k-12 protesting program in our schools this opt-in targeted surveillance testing opportunity is designed to decrease the amount of time students spend away from the classroom following an in-school copin 19 exposure greendell's test to stay program would offer coronavi coronavirus surveillance testing to the population of students in grades kindergarten through 12 who are identified as a school-based close contact to a positive case of copen19 families would elect to participate in the program in lieu of completing their quarantine period at home or may still choose to complete the required public health quarantine period at home if the department of health services does not respond to this request the board may choose to take action to approve this use of the surveillance testing program from the state greendale's elementary and middle schools

008were included in the newly created ranking of k-38 schools by the state and by the u.s news and world report the information was released in mid-october the publication has created individual state rankings and posted data on more than 80 thousand public elementary and middle schools across the united states among elementary schools in wisconsin college park was ranked 53 canterbury 123 and highland view 271. greendale middle school is ranked 108 among middle schools and greendale high school is 912 by the magazine in the national rankings greendale schools has launched a new video series called panther tales which was published to the community and promoted on social media in early october this regular feature hosted by me is to open windows into our classrooms for our community to see staff and students in action the first episode

009focuses on early literacy and had 150 views in the first week interested viewers can watch it on the district's youtube channel energy transfer was a topic of study for seventh grade scientists at the middle school earlier this month the students investigated energy transfer between objects using a basketball and a racquetball and a pendulum and air molecules classroom news from our school our district schools is shared in the spotlight on the school district's website and through our social media platforms on facebook twitter and instagram at a wasb meeting last week kathleen weed vincent was recognized for achieving level three member and noelle joyce yanish was recognized for achieving level one recognition these recognitions indicate a level of commitment to participation in ongoing professional development as a board member and engagement in committees and learning opportunities through

010the wisconsin association of school boards and finally an anonymous donation of one thousand dollars was received for the reading buddies program that concludes my communications all right thank you dr mitzik at this time i invite public comments so anyone that would like to speak is invited up to the podium and let me just explain a little bit about our ground rules persons wishing to address the board will address the full board we ask that they state their name and address for the record and persons wishing to address the board are limited to one comment per meeting and a total of three meetings per comment so at this time i invite you up to the board i'm sorry up to the podium good evening dee no not yet and if i could ask the the audience

011to maintain some quiet so we can hear people we want to make sure that we're respectful and we hear all voices tonight all right thank you dee thank you all right i'm here um to address a lot of the racist incidents that's been happening here in greendale and the community we have since you know have so many people that say racism doesn't exist however we have an equity director we have new policies that deal with hate speech so to say that it doesn't exist it's not okay we have the equity director who says if a person is called a racial slur that she's going to give them tools to deal with it we have a restorative justice that if they want to participate in they can or cannot this is not okay we had a

012a black child who was attacked by five white students from greendale bloody nose a child and we still want to say that racism doesn't exist we have kathleen vincent who works in kenosha outwit signs to say i back the badge did she ask this child what happened did she ask what happened or did she do the same thing she did for my daughter when it happened to her it must be in her it couldn't be the police it couldn't be the police it had to be somebody else didn't even get the benefit of the didn't even talk to the people she said they're my friends okay that's a problem and that's the problem here in greendale is that you look at these black students and they have to be a victim when you have somebody

013on the board out here with a back the badge when you have the village president out here with back the badge but when all these racism acts happened where were they because they weren't standing up here so this tells people that greendale is not a place that is safe for bypass families that's what it says it said if you're a black family you're not going to be treated fairly we've had several people come to our group to say how they were treated because they don't feel that the school is doing their job or the community is doing their job and then we hire one or two black people and say are we doing something no you ain't doing nothing if you can't do your job maggie step down because you're hurting people here step down

014let a black person come in here who's going to actually do something kathleen if you don't like black people and you work with black population step down walk away this problem isn't going away it's not going away it's getting worse and guess what we're not we're going to be heard thank you for your comments we hear you and you are right dee it is unacceptable for racism to exist and it's unacceptable for people to be treated that way we continue to work hard we're not at an end game but we continue to work hard and we continue kathleen i'm not going to i'm not going to address specific situations is there anyone else [Music] you're right we were never going to get there um but we have to work harder next next speaker please hi

015my name is jessie machambo can we please quiet down uh mr chalgo is trying to speak and i want to hear her voice can we please can we please my friends actually go to cedarburg school district but i live in milwaukee and i've been watching greendale for a while now this community has a problem when a school board member backs racist ideologies and the village president backs raci racist ideologies and when the school board continues to say they're doing the right thing for bypoc students but are not actually showing with their actions that they are you guys have a problem wake up because these kids cannot continue to be they they can't continue to live this way how do you expect bipac students to succeed in life when they are being harassed on a daily

016basis in your school how do you expect that to happen you guys want to be a good school district but you're not showing it with your actions words don't mean anything anything it's the actions that matter so wake up because the rest of the surrounding milwaukee area is watching you we are watching you and you guys do not look good what do you want to say say it i don't know no peace there you go thank you good evening sir yeah y'all know me i don't even come to greendale bro i stay in milwaukee but yeah the police i'm sorry can you stay in address i said i said milwaukee but the police right there the one who got this hand up on this on this on this shirt he slammed my nephew like he's

017tackling him like he was a football player and yet and still he still he he never get it got off his knees he's still he's still on duty everything the officer the officer the officer right there with his hands just up on this shirt he's he slammed my nephew right here i don't know his name i don't i don't know his name but yeah that's the one who slammed right now to tackle him like he was a football player now if five black kids jumped on the on the right kid it would have been a whole lot different if five black kids dropped a one black or one white kid y'all had a whole area but stephanie just was a black kid y'all just said forget it just everything's okay man you're lucky i wasn't

018out there you lucky i would i want to make sure that we can hear the speakers so we're going to ask people to please respect the speakers sir is there anything more that you have to say are there any other comments are there any other i want to make sure that we're respectful of everyone who wants to speak this evening i have signed up all right so if you could state your name and address for the record please my name is chocolate goddess warrior excuse me it is hard to it is don't worry about that i can't hear you don't calm down over there i just want you to know that because there are people being aggressive but i want to be able to hear your voice and i can't hear you you can hear

019me you just heard me you just responded to what i was saying i can't understand okay all i just all i wanted to say was that again this person right here we wouldn't even came here had it not been for her coming out and antagonizing us we had a peaceful protest today there was no problems there was a media event set up a press conference for these families to speak to the media about the abuse that their children endured and this lady right here decided to be across the street with a a group of people with back the badge and all that type of stuff blue lives matter we're across the street where black lives matter what is that solving what kind of difference is that making here in this community for you to be

020out there the police don't need your support they go home every day after they abuse people and they still got a paycheck these people these innocent children they need your support and if you're some person who sits on boards [Music] and this type of reaction will continue in your community the entire i have a minute and 12 seconds 11. this is addressing the entire community look at what you're what's happening right here look at what's happening it doesn't have to be this way if you all address the issues and get rid of people who cause these problems we wouldn't even get to this point but she came out there and i should think about that what type of person do you have to be to come out and say you support people that abuse children

021think about that that's serious this child was beat up by other children and then when the police responded they put him in handcuffs and gave him a concussion without even getting the whole situation and she came out to support that that's serious get back to humanity because black people brown people we are human beings we have emotional responses due to trauma this right here is an emotional response to trauma you can't continue to push people so far and not expect retaliation and that's what's happening right now so if y'all continue in this community with the same type of mo the same routine people just don't keep showing up are there any other comments this evening and i want the audience to know it's very difficult and you are missing out on some very excuse me

022we have another we have another we have another woman that would like to speak this evening as very difficult to hear her voice when we have all these side conversations and all this arguing going on so i invite you to state your name and address and then please speak my name is angelica laurent my nephew was the one that was assaulted my son also was the one that was tackled by the police the reason why i'm mainly here is because as a school board as you all as officials i feel like you guys need to get inside these schools and figure out talk to the teachers have the teachers talk to the students especially one about racism and try to also maybe even help the police do their job and also helping trying to find

023out who these individuals were that attacked my nephew i'm just only here for that as as all of you that's all on this board as of right now get inside these schools try to figure out what's going on because you hold everything you're over everything get inside these schools talk to the teachers have the teachers talk to students i don't know have them start having a listening ear and try to figure out especially with this situation what happened to my nephew and to try to help the police do their job thank you thank you for your comments [Applause] good evening you are pitiful disgusting people beautiful especially you kathleen you got the audacity the audacity can i get this mic turned up the audacity to count come out there stand up back the badge sign

024the audacity you came to my protest george floyd each and every one of you came out there hey great thing you're doing hey and disappeared now in your own town in your own community a kid was slammed on the ground and you want to stand across the streets are you kidding me you got the audacity and you're going to talk about some oh why can't i be both are you kidding me you got the privilege the privilege to do that we don't have the privilege she doesn't have the privilege he doesn't have the privilege to do that you have the audacity to sit there on that board every year you won i will be here like this every year each and every one of you each and every one of you you know eat you

025know me you know me and you know what i stand for i'm gonna be here each and every meeting i don't care if i gotta quit my job to be here i will be here because y'all can't do what you're supposed to do you got police officers who can't even do what they're supposed to do in this building this lady put our hands on two people in here you got the audacity to talk about some calm down it's too loud are you serious we loud enough ain't loud enough too much is going on in the green day it has to stop now it has to stop now you have to talk about race it has to happen it is not going to go away we do not understand we cannot sugarcoat waste we cannot we

026cannot sit down and hold hands and talk about how we belong are you kidding me it's not working talk about race talk about the real problems i will be here i will do your job give me your title i will do it for you because none of y'all are doing your job none of you kathleen at all got the nerd to stand there and smile where's jason get the nerve i'll be into the next one i will be there you best believe i will be there got the nerve i don't care if this time runs out cause you're gonna hear me today i'm not even done yet y'all gonna from other people we have done nothing wrong y'all haven't talked about the mass man they had all these people here were cops here no but

027when black people stepped on the scene y'all want to call cops we got karen these people around the corner talking all kinds of nonsense she's standing behind the police they're protecting her ass who's protecting us who protect him nobody's protecting him that's our audacity senator we are listening to you for three minutes no three minutes ask if there are any other comments [Applause] are there any other comments this evening [Applause] one more time are there any other comments otherwise we will continue on with the agenda bye all right we are going to listen to the next speaker hi oh no i just wanted to get up here so you all could keep going no no can you can you please state your name and address for the record yield my time so that way they

028can keep going my name is keon lewis of greenfield wisconsin i yield my time so we can have the next no we don't yield time so if you if you have anything to i yield my time but like you know them we will move along with the agenda [Applause] [Music] we are going to president on motion to recess [Applause] you know i am going to call it recess until we can get some decorum and continue with the agenda is there a motion to recess emotion to recess is there a second second i'm going to call um excuse me sir can you please stop talking about me we're taking a vote please stop talking for a minute stop talking for a minute we are going to take a 10 minute recess at this y'all gonna stay

029in here and sit until i get done talking my speech we we are recessed no roll is staying [Applause] down police is racist police is racist my brother got jumped by fire boys [Music] please i don't care if y'all let them go just let them go the young man's got an issue that's what you're here for let him go just let him go that way i don't care i don't care [Applause] i'd like to be able to hear what he has to do no no no no no no no no no no [Applause] hello [Music] oh [Music] oh [Music] i mean this is what's on the agenda okay yes [Music] um like i just me she's [Music] uh oh thank you hello everybody because as long as there's no video evidence and no witnesses i've

030not committed a crime [Music] excuse me everybody well [Music] okay so the third reason we're here today cause my brother got jumped by five boys his nose was bloody okay i can't hear bloody please speak his chin was bloody his shirt was bloody his shoes was bloody now when we come back later the police got him on the ground tight handcuffs got him in the police car with the white jacket on he on the ground with a busted nose again then it was that same police officer right there buddy right there and i really want to talk my piece to you i ain't gonna save it i'ma save it now this school it should be shut down now now for later police are racist now people all care young man thank you for your comments

031if you'd like to take a moment and sir we already heard you we already heard your comments young man it was five black bullies jumped out of white one person y'all would've had this whole island surround it the demon taking over your body now who else right somebody people is racist police are racist now greendale it should be shut down now it is a problem now it is a big problem my brother got drunk i'm just letting him talk all right thank you for your comments and again if you can now [Applause] hello good evening if you can state your name and address please my name is elijah davis we ain't gonna tell you my our address please all right i got something to say to you please please share your comments young man one

032more thing she should be fired hold the black live madison you know what young man i want to hear from the others i don't care i i got something to say to y'all i already know my hair today because and look i got one thing to tell y'all black look white folks don't care about black folks ain't talking about y'all just out here today with us but some of these white cops the cops out here they killing black folks because i don't know for what but they out here killing black folks over some stupid stuff over the stuff they do y'all out here shooting people killing people only because we black but that's about it all right thank you we are going we have 30 minutes set aside for public comments we will hear one

033more person who would like to speak is there anyone that else would like to speak otherwise we'll continue on with your agenda [Applause] good evening my name is i'm a member of the community i'm here because we have to stand with young folks as they fight for their lives because of the conditions that y'all have made in this community right that's a shame that is a serious shame that we even have to be here right so you all should really recognize the fact that you reap what you sow this protest began over a city hall right and then there was a counter protest including several of y'all's leadership in the community right including members of your board and of course the president of the village right so we started off by going to the police

034department to have some sort of accountability but because of the fact that your police refused to have accountability and conversation where did this end up we ended up right here where we are right now right so y'all need to recognize you reap what you sow right we're here to stand against white supremacy right we need to understand this is not just a individual action this is a systemic phenomenon right which we can find down from the police system to the school system to the medical system right this is the air that we breathe and we have to deal with this every day living here right and i know y'all are really concerned with the rules and the regulations but at the end of the day y'all care more about respectability politics than about these children's

035lives right so i know it's been rowdy i understand it's been rowdy but y'all haven't really seen rowdy yet right so if y'all think this is bad you got to understand what happens when a problem that is rotting to the core continues and continues to develop right in the computer's community's reaction is visceral natural and immediate and that's what we see right here today we see the people standing with our future our young folks because their lives are threatened by the police and by the systems of this society including the school board right this wouldn't be a problem we wouldn't be here if one of your school board met school board members was not in a counter protest right which essentially means supporting police brutality supporting violence against these children right right and i'm not

036let's have a let's have a quick spanish lesson before i wrap it off right your spanish word of the day is you should be ashamed right the fact that you are on this board alongside these races you don't do anything about it the fact that your police and your first president are white supremacists and you ever do anything about it so do something about it do something about it now [Applause] thank you all right we are going to continue on with our agenda i we hear you we are listening and i invite anyone who is part of greendale to be part all right thank you that's that's good all right we are going to continue on with our agenda i appreciate everyone coming out and sharing their feedback moving on with the agenda we will

037move to approve our board meeting minutes of last meeting on october 4th is there any questions or discussion otherwise i'm looking for a motion to approve i move to approve agenda item 1.1 the regular meeting minutes of october 4th 2021. there's been a motion a second to approve the regular board meeting minutes any further discussion can i call for a roll call vote yes yes yes yes and i'm yes motion carries uh next item on the agenda the financial report and approval for the checks and disbursements any discussion about the financial report otherwise they look for i call for a motion to approve i moved to approve checks in the amount of one million twelve thousand eight hundred thirty eight dollars fifty seven cents disbursements in the amount of 2 million 926 thousand 301.98 or

038total amount of checks and disbursements of 3 million 939 thousand 140 55 cents is outlined in agenda item 2.2 a second there's been a motion a second to approve checks and disbursements totaling 3 million 939 140 and 55 cents any further discussion can i call for a roll call vote yes yes yes yes and i am yes motion carries so next under a new business agenda item 4.1 uh memorandum of understanding for mental health services so this is something we've talked about uh for a little bit and we have an mou that's being presented to approve anything from administration that you'd like to share yes um i'm going to turn it over to rachel ledesma who's going to share some history and some information on the purpose of community based mental health programming and respond

039to questions before you take a motion all right good afternoon everyone so what we're bringing before you is the mou for approval of a community-based mental health program this work was started with my predecessor a little over a year ago he works with the representative team to put forth the rfp and we'll start with jonathan giving us a little bit of a background then i'll talk through a quick program description the impact it'll have on our district how we can access the program in the future upon approval of the mou and then next steps related to it so if we flip to the next slide this just lays out steps to date so going back just over a year so as rachel stated in summer of 2020 we did a request for a proposal for

040outpatient counseling clinics and so those were proposals were received and reviewed and there was a team along with mr lemke that took a look at those proposals and then came up with a recommendation and then as a result of that the kettle marine consulta counseling rfp was accepted and since then we've been working on a memorandum of understanding that would lay out the contractual agreement for providing those services on site okay we can advance to the next slide so basically the mou really outlines what this partnership between the school district and kettle moraine counseling will look like we just want to highlight a couple of things around what the program will offer um you all did receive a memo in your district update so basically if i can ask for minimum i'm sorry rachel if

041i can please ask for the for quiet we are hearing a board report um for director of pupil services um and it's about an on-site mental health services so this is important to the community i ask you to make sure that i'm sorry rachel for interrupting please continue that's okay so um about the program basically what the program will offer is kettle moraine counseling would bring two professional therapists on site they would offer the opportunity for students to participate in individual therapy sessions during the school day the program will be housed within our high school and our goal would be to expand to the elementary and middle schools during the and 2023 school year um the services will be provided in a confidential on-site therapy space and one thing to note is we do have

042the sfap program currently in our district in comparison to that program this program will work through private insurance approval and we can move forward to the next side slide we did have trish kelpin who was going to co-present with her but i'm standing in her place so bear with me as i move through these next slides so when we talk about the impact to the district it will be available to all students i talked a little bit about our current program the sfap program which is that free program that offers tele service for therapy where any family in the district and actually community family members so students or families of students will be able to access that program and they can have up to six sessions so in comparison to that program this will offer

043longer term therapeutic relationships and the opportunity for us to build those with therapists on site within our district we believe that by bringing this program to our district it will help remove some barriers for families potentially some of those barriers come in the form of please i'm going to have to ask you to leave if we cannot continue to have these conversations rachel i have a question um how is this uh program different from what's currently in place yes so when you say what's currently in place i can talk a little bit to the sfap program so that's kind of like what many people will experience through their employer eap program but we're offering that for our students and families so basically a family could contact sfap they could access access that therapy free of

044charge um in a normal year a non-coveter and pre-covet times they will be able to actually access that in person but right now sfap they're providing that over the phone so tell a service they can go for up to six sessions and then once they've went through those six sessions for one particular issue it would be referred out to a longer term therapeutic therapy organization like kettle moraine counseling so when we think about that other one think short term free easy access to therapy services whereas our on-site program will be there to develop longer-term therapy services it is provided through insurance but the benefit is we will be providing that on-site and potentially removing barriers for some families so some families may have challenges or very barriers related to transportation there are oftentimes long wait

045lists for therapy and accessing that so by having it on site we would be able to help some families overcome those barriers thank you uh rachel is this take the place of the eap program that we now have in place it does not take the place of it actually the programs will run or work in tandem so i've had conversations already with with sfap and kettle moraine counseling about how we could work together so maybe a family would start with sfap because it's easy quick access but eventually they want to continue on with our on-site programming we would work together to see how we can make that happen for families and students thank you rachel a question i had is do we have um facilities like do we have available facilities for this um in

046each i know it's starting at the high school but do we have a place for that we do have an on-site confidential space for the therapy to take place so we've identified that already we've started the process of getting that set up okay thank you all right so we can move forward to the next slide um so as far as program access goes we will take referrals in a number of ways and i can barely see the site but a number of ways will make this program available to families so we'll have a student referral so if a student wanted to refer their self and access the program they would be able to do that we would have an option for families and then we will also have one for our staff members who may

047want to refer someone to the program once we receive that referral no matter how it comes through we will go through a bit of a triage process through our people services so that referral is right now we're using a google form when we when this goes live that will go to our pupil services staff they will process that referral kind of in parallel to our existing processes within the district and then eventually once we've been we've had the opportunity to make contact a parent contact with parents once we've had the opportunity to um get a release of information then we will forward that on to kettle moraine council and then kettle moraine counseling will go through an insurance approval process and then we will be able to begin services and then for the final slide

048before we move for approval what we would be looking to do as next steps is once we do have that approval and we're able to officially start the program with cattle marine counseling we would continue to collect and analyze data along the way to just make sure that number one we're meeting the need that we have in our district and that it is effective but then our goal will ultimately be to expand this to our elementary and middle school students um within the 2022 school year so when you kind of ask a question about space that's where we'll have to have a more in-depth conversation about space in the future to kind of house those on-site clinics at the elementary and middle level and then you would um expect from us coming back to provide

049an annual report on the program in the future so just to kind of walk through basically when someone is referred whether it be a self-referral or from staff or from a parent it then goes to your department for kind of triaging if you will you may say oh sfap might be the right choice or you might say no you should go to the on-site therapy depending on what's going on and that's when you then engage with the parent and guardian to kind of recommend whatever you think is the right approach for for that students um to take a little bit so um kind of so basically we get the referral right we know that they're they're actually requesting access to this kind of longer term program okay there might be a situation where we might

050say hey you know you can access sfap net for now maybe they need like some quick support um but they will be actually putting in a referral for this program so when i said that it runs parallel with our existing processes that's more or less um kind of that triage process what we would hate to do is kind of overlook an emergency situation and kind of hold an application where maybe there are things that we need to be doing internally kind of as a school and so it's a it's a parallel process how does the sfap program work from a standpoint of people getting access to that i guess maybe that's something i should know but i don't it's relatively easy to get access to the program we have information on the website number one

051under the people services section but then we also have brochures and flyers to be able to help people gain access but typically is making a phone call explaining that you're either a student or family member from greendale schools and then you would start the process of being able to speak to a therapist okay does it make part of me is just want to make sure that we're not accidentally confusing people that are trying to get through into the program so even on that forum when they're going to you know assuming this moves forward but if this is now a new service that's being offered and someone's maybe looking for the sfap program but they stumble onto this form and they're filling this out on accident or vice versa is there a way to kind of

052maybe say hey this is what this is for and if you're looking for more in-depth resources this might be the route you want to take and vice versa if you're looking for some kind of something a little bit quicker or more immediate you might want to consider going through the sfap absolutely absolutely if we like flip back a slide we have our pupil services staff will get that referral so that would be an opportunity for them to get a good understanding of exactly kind of what they're requesting support for but then also to be able to share information we can also clarify that when we provide information to the community that the program is in place but if you're familiar with an employee assistance program our sfap is the equivalent of an employee assistance program

053in fact our sfap is the greendale schools employee assistance program extended to students and families and so if you would call the employee assistance program that's s-fap if you would call the doctor for medical services that's going to be our mental health services on site from kettle moraine so think of it in the same way that the nurse practitioner is in our quick clinic that's in our schools that's what this mental health facility will be is a quick care or an on-site office that's an extension of an existing counseling service and essentially our the district costs are essentially the space because the rest of it goes through insurance so there's not an additional cost for having this services provided to our students it's just making it more convenient for them to do that and also

054have that in inside the inside the schools that's correct i had a question earlier today when i spoke with kim and maybe just for some clarification there's a lot of legal language in the mou in terms of liability that there is liability insurance or whatever for the actual provider so the district is not necessarily or are we covering that as well i i was a little confused as to that yeah jonathan might want to jump in but i would say that item b they're required to obtain that liability insurance and then provide us with a certificate of insurance okay so we've reviewed the mlu with our liability carrier community insurance and as rachel mentioned we've identified what those lines of coverage need to be to provide that program so the the kettle marine is going

055to provide liability coverage for the services okay and then they they go through the um background checks and all that that regular staff or adults have to go through right we they are not employed by us they are employed by cattle marine counseling services and so they're in they that's why they do the background checks that's why they do that and so that's within the con that's within the mou that they're responsible for doing that work it so it sounds like rachel this is a level a little bit deeper than the school counselor or social worker for for students or families that would want uh more professional therapy during the school day is that fair to say or i like the way that kim described it like we still have our people services support but

056this is really about bringing this clinic on site and kind of removing barriers for families so these families potentially would be pursuing this therapy sure after school or an evening yeah so it's just more convenient yes it reduces their time out of school and ensures that they have access to the service to the medical care and i think one other important piece is with releases of information and everything like that we will be able to co-manage with that provider so it opens up the lines of communication as well a lot easier than maybe if it were off-site sure thank you well i moved to approve the mou mental health services as outlined in item 4.1 of the agenda a second there's been a motion and two seconds any further discussion any further questions i just

057want to thank you guys for putting all the work into making this possible we've been talking about mental health services for quite a few years now and it's really nice that we have an extension for our students so thank you for the work i just want to say that i think this is a really good addition i think that i've definitely heard issues among students about things such as mental health and like inability to access services for it and i think making this easier for students to be able to get a hold of is definitely something that will be beneficial for everyone and i think it's a really positive change thanks wes any other comments can i call for a role call vote mary yes yes yes yes and i'm yes motion carries so thank

058you again for your work on this rachel and jonathan next item on the agenda is approval of our 2021-2022 budget as well as the tax levy so you'll recall that back in may we approved the budget so that we could start doing the accounting for it as of july 1st then in september we had a advisory vote by the public and now at the end of october this is when all the numbers are finalized all the counts are finalized we've gotten final information from dpi and we are presenting it tonight to approve the budget for this 2021-2022 school year as well as the tax levy so with that i'll turn it over to jonathan so i've put together a couple slides to summarize what is posted in the board background document and if you'd like

059to pull up this slide if you're watching the board meeting this evening it's on our business services website so just to review how we build our budget this was something that we discussed at our annual meeting so our four steps were always thinking about needs identification first when we're developing a budget and then we get revenue allocation projections and that requires us to prioritize those investments and that needs identification process to figure out what's going to have the greatest impact on students so we can refine the budget and present one that is balanced and that is what we're providing to the board this evening is a balanced budget that meets the educational needs that we have as a district so at the center we want to make sure that we're looking through the lens of

060our mission and vision of the district as well mr capital mentioned that we have our final information for our pupil count and state aid so we had a decrease of 37 full-time equivalent students so we used that acronym fte between 2021 and 21-22 we have a separate report for district enrollment this evening and then that report you see some of those declines particularly at the first through eighth grade level this year so we did have a decrease but we'll see in the next slide that as we look at the last decade we have increased significantly in student enrollment overall we receive a three-year average of 2506 fte for our revenue limit and our state general aid we received an increase of 5.45 or 946 000 for the 21 22 school year so here is that

061three-year membership average that's what gets plugged into the revenue limit and you see that steep increase really in the last five years but also across the last 10 that we've been growing as a community in resident enrollment and this year we are closer to being flat on that three-year trend with that slight decline in enrollment so we will look at this data further at those grade levels where we did have a decrease and utilize updated projections for the 2223 school year as we plan for staffing and educational services i want to pause for a second here and blend this with the information report that's coming later but as you see an increasing trend it's important to remember we're a landlocked community and so the number of housing units that we have in the community is

062limited there's not a lot of new space for construction although we have seen some apartment complexes at the southridge property but with a landlocked community the only way you see this kind of growth is the turnover in homes and so we've been seeing a turnover of homes in our community for some time and that shows that that's why we have this this growth trend and so we may be plateauing at this point and that is going to be important for the board in future discussions and planning about budgets and funding schools and where that's at for this year you saw that we had if you go back a slide you saw that we have an increase in state aid of 5.45 percent but students if we flatten out or begin a decline that could present

063a change in how we plan for future budgets and so that's something that we'll need to think about and the other piece of this is you can go back to the um there we go the other piece to to think about with this is that this is resident enrollment and open enrollment allows us to stabilize our enrollment over the long term and that's why your strategic priority around maintaining innovation to ensure that we're a district of destination or that students are choosing our schools is important because that is how we will maintain stable programming for our resident students thanks kim i think it's important that i'm sorry if you can go back to the previous slide that number 2506 that is a three-year average so the three-year average is used for different calculations and one

064of the reasons we take the average is to kind of smooth out some you know anomalies you know this year we did see a decline in enrollment right that we declined by 37 ftes correct and i shouldn't say declining enrollment but a decline in ftes um we smoothed it out a little bit because we take a three year average but if we continue to decline that that three year average is going to have an impact so we need to be aware of that and like you said jonathan just kind of continue to monitor that because that will have an impact on on our staffing and our budget being in on our state aid so as we look across the state in the last couple of years we've been one of the highest growing districts which

065is also impressive being a landlocked community and other communities are seeing large numbers of construction new construction subdivisions that we would have some of the fastest growth in enrollment which is what you see from about 2016 to 2021 in terms of that that speed of growth and this year what you see is declines and we have this less than half of a percent decline in resident enrollment and there's other communities that are experiencing declines of five to ten percent so we are not declining in the way that some other uh public schools are seeing declines in enrollment which is really remarkable after these two pandemic school years so it's impressive we have 2444 students just to read that into the record and the mill rate went down yeah so i'll let jonathan continue but i

066just wanted to to stop there because the the trend in membership data is a future thing that we'll need to think about so as you have more resident students in your community your level of state aid will increase general aid to districts and so the blue line follows that same trajectory over the last decade so as those number of students are increasing the amount of aid that's being provided by the state is increasing and here you see that the total tax levy has stayed flat to declining overall when we look at that 10-year time frame so for the 21 22 school year we are proposing a tax levy of 15 560 8 334 dollars which would be a mill rate of 10 and 22 cents a mil rate reflecting your individual household property valuation and

067that divided by the total tax levy so that is a 2.8 percent projected decrease based on increasing property valuation versus the total property tax decrease of 0.65 percent so here we show the the variance assuming that you have a property between 150 000 and 350 000 in the community and with that projected mill rate that could be the related estimated school tax levy so if i was at 150 000 it would be 1533 dollars if my home valuation was at 350 000 it would be at three thousand five hundred and seventy seven dollars so that would be the school portion of the tax levy um and then we know when we provide that to the village and that is finalized there's also the addition of tiffs within the community and so the final number will

068vary based on that but this would represent the school portion of that tax levy that's shown we provide an update on our fund 39 which is our referendum debt levy and so the the district has the ability to tax for the debt payments so principal and interest payments on debt for referendums as of june 30th of 2021 the total principal for all of our referendum debt was 37 million 965 000 and one of those issues which was related to the 2007 referendum is callable in march of 2022 meaning that the district can pay down that debt early at that point and refinance that debt so the the district has the ability to levy additional dollars to be able to reduce future property tax levies through prepayment of debt and also defeasants so defeasants when you

069don't have the ability to refinance but you set those dollars aside through an intermediary who will pay down that debt when those call dates come due so within the fund 39 debt levy included in there is 1 million 414 000 in debt defeasants and then as we look at the 2007 referendum debt that last payment would be in 2027. it's callable in march of 2022 and so refinancing or defeasants are options for the board and we're discussing that with our consultants at pma financial and beard on the models that could be utilized to achieve savings both through interest rate reduction as well as utilizing the aid formula since we are positively aided because we have a growing number of resident students that we can achieve additional aid in the future by making prepayments on that

070debt so this chart then just revisits the total tax levy and that mill rate i'm showing a decline from 1920 and 2021 that the mill rate would be at 10 and 22 cents as proposed and then finally we provided a comparison from the annual meeting to today and there the general fund tax levy is slightly more based on our revised aid estimate with our revised enrollment numbers and so we've adjusted the referendum debt service fund by that amount to match what was voted on and approved as an advisory vote at the annual meeting so this matches in total a school tax levy i'm exactly what was presented about a month ago and then just revisiting key dates so the budget was presented to the community september 20th this is the presentation for property tax levy

071which the board needs to certify by november 1st and then we put in place an original budget for the 21 22 school year and then once that is complete we really start in earnest in november and december the process of 2022-23 budget development and so those same four steps that we started with we start that needs assessment and revenue projection all over again as we prepare for next year all right thank you jonathan for outlining the process as well as going into the details and then i think it was also important to show the the changes from our annual meeting back in september versus tonight and really those changes were the result of now now that we have the actual numbers rather than some of the the assumptions that we were using prior previously any

072other discussion or questions all right then i'm looking for a roll call vote i'm sorry then i'm looking for a motion to approve both the 2021-22 budget and the 2021-22 levy let's go ahead the motion to approve the budget as presented an agenda item 4.2 and a motion also to approve tax levy in the amount of 15 million five hundred sixty eight thousand three hundred thirty four dollars i'll second there's been a motion and a second to approve the 2021-2022 budget and the 2021-2022 levy as outlining agenda in 4.2 any further discussion can i call for a world call vote yes yes yes yes and i'm yes motion carries thank you jonathan for you and the team for preparing and presenting a balanced budget and the second thing is for um as uh mary noted

073earlier this is a budget where our mill rate is decreasing all right continuing on then we are here to talk about the public policy priorities so this is something that we reviewed at our last board meeting it's coming up tonight again for approval so anything kim that you'd like to highlight or talk about i'd like to point out one thing which is under the transparency and accountability we actually have a duplication there's one that says include a broader set of data from on the state report card which was um how we worded it on the last one and then there was discussion to reward it to redevelop state report cards to simplify and focus on college career and life readiness indicators excuse me um and so i think we can delete the second bullet point

074but everything else should reflect the conversations that you had at the last meeting all right any questions otherwise as dr mitzik said these are things that we reviewed at our last board meeting so any discussion there was something on the first bullet i'm just reading it again here when i read it the first time it just seemed duplicative as well numbers reimbursement rate should be a sufficient basis keep in mind yeah i was just wondering if we could just combine those first two sentences to be keep up with the need of inflation and increasing needs each year you know or something so you don't have to you can make it a little bit even tighter yep we can do that and i like the pullback to what's going on in the midwest and kind of

075where we sit you know kind of showcasing that there's room for improvement in our state so i think the purpose of using that terminology of some sufficient is because that percentage that is currently approved is on a some certain basis and so you have a certain number of dollars if special education costs are increasing i know that you've got the word inflation in there but as they're increasing that percentage that's approved on some certain basis isn't keeping up with those needs so i think that that language is intentional because that's the language used by the legislature to define how they're funding special education and ell got it so could we just put it on the back end of at least 50 of the costs on some sufficient basis for special education yes all right any

076other discussion or questions i'd just like to read into the record for those listening here in the audience and at home because this is a unique public policy priority and i think a reflection of the pandemic times that we've all been through allow school districts to enroll students in a virtual learning environment through open enrollment and other choice options without requiring districts to apply for charter status we had a long discussion about that and i think that's really i really hope we live to see that day and i think it's just worth noting all right any other comments or questions then i'm looking for a motion to approve the public policy priorities including the the edit to the finance bullet point number one as well as the deletion under transparency and accountability to the duplicative

077priority i'll move to approve action item 4.3 on the agenda the public policy priorities as amended um through the discussion here tonight and is there a second second there's been a motion a second to approve any further discussion they call for a roll call vote yes yes yes yes and i'm yes motion carries next on the agenda on a new business is a shared services agreement for the woodland conference cooperative so we have a number of shared services agreements both with other schools districts as well as with the village and and i think it's important it reflects a desire to work cooperatively with with other entities and oftentimes as a way to have efficiencies and reduced costs so that's not necessarily the case tonight but tonight we are seeing a a 66.0301 shared service agreement

078for the woodland conference cooperative so is there anything that you want to highlight jonathan that this is coming about based on a changeover in the commissioner for the woodland conference and so they there's a need to revisit the financial practices as that individual retired and so the the greendale district is the lead for the woodland conference and 2122 so as part of that work identified procedures if we were to bring those funds that each member district pays in to share in costs for the the conference we took a look at what that would take to bring those in-house and so we have put together a 660-301 agreement and have an approved budget that matches up with those dues that each member school would pay and so we would then become the facilitator of this through

079a fun 99 account as a cooperative so we're the intermediary for paying for the commissioner and paying for fees for conference events medals and other items to facilitate that is there any risks associated with being the facilitator on this i always think about when you go out to dinner with a bunch of people and then you hope that the bill gets split up evenly and whoever's the actual person paying sometimes has to pay a little bit extra is that is that ever an issue with something like this so so the the budget that is attached has been matched up to our general ledger so that we can monitor as requests for payments are coming in so the commissioner may be going into a contract for these medals for the conference tournament or this hosting site

080and so we would match up as those invoices come in that that's within the budget if there were to be an issue that would have to be dealt with amongst the member schools to make adjustments to the budget or to a future budget to cover those costs but i i know that the conference commissioner takes that work seriously in terms of the management of the budget and i know that they've accounted for down to the dollar here what it is that they have available to spend so that's being monitored closely and the expectation is that the other districts that are involved with this this service agreement would also approve it and in their approval yeah it notes the payments that they are expected to contribute as well correct so they've been given this agreement and

081an invoice so once they approve they will sign off and send us a check and then the district will sign off a copy of that 6603 and is there maybe this is outlined here but i missed it but is there a fee or something that they're paying us as part of this and part of the reason i ask is just knowing that i think what we had some folks come out of your department we didn't rehire for those positions and is this an opportunity to maybe find some additional funds to get some additional support in your area so right now we've agreed to do that without any administrative fee [Music] there are other districts within this cooperative or in the area that take on expertise to run a cooperative that we participate in so there

082is um you know this should be just about the the greater good of helping to facilitate if we have that infrastructure but depending on the amount of time that this takes because we have reduced staff within the business office this year depending on the amount of time that this takes at the end of this year we've decided that we would re-evaluate on that structure going forward i think that's good i think that's probably healthy to keep that open dialogue it's good to take it on if we can do it and if we determine that as we're doing it that it's more than we anticipated to maybe let someone else take that on the next year the only question i had was um i think with cesa's the maybe it's not sisa but somewhere where another

083program that the person or the district that was facilitating actually got a discounted rate i know it's not that big of a rate but is that that's nothing that we would have with this woodland conference because of the time and manpower that goes into doing this i'm going to invite you to come negotiate for rates for next year okay help me out no i'm sorry that was a joke i got it we will i think to thor's point as well we will look at that again depending on the amount of administrative time that this takes to manage since it was not something that was being handled internally by another district there wasn't a simple way to gauge what that amount of time was going to take so i think it's fair for us to reevaluate

084because we'll have a way to quantify right how much time overall it's not a large budget compared to what our operational budget is so really it'll come down to logistically between accounting and accounts payable to pay invoices as they're coming in what is that what does that timing look like okay thank you jonathan this is a selfish question because i'm treasurer is there extra work for me there is there is because there will be additional checks and invoices that will come forward that are specific to woodland conference in the in comparison to what we run operationally it'll be a very small percentage but if you approve this which i hope you do it will be a little bit more work okay all right good good discussion any additional comments or questions we'll let noel make

085promotion then that i'm looking for a motion to approve i move approval of the action item 4.4 shared services agreement for the woodland conference cooperative as outlined in agenda item 4-4 is there a second a second there's been a motion to approve the shared service agreement of 66.0301 for the woodland conference cooperative any further discussion can i call for a roll call vote i i mean yes sorry yes yes yes and i am yes motion carries um continuing on now under new business we are going to hear an update on esser funds so these are funds that the federal government has provided to school districts and they have come along in three different funding categories and so we are here to listen to a report on what we've spent to date and on what so

086i'm going to bring up that i'll bring up that presentation here in a second but just to follow on our monthly financial review we are sharing each month with the board where we are in terms of our expenditures that have been committed or spent to date for the three distributions of esser s are one two and three so as part of that ongoing work we wanted to have a dedicated conversation to update the board on that work so to reiterate this is one time federal stimulus funds so we would not target this for recurring annual costs that we will have structurally passed the pandemic and so those are things that we have to consider in alignment with our budgetary priorities these are funds that are prioritized to respond and for recovery from cobit 19. our

087share of allocations for the three rounds of esser so the first round 232 thousand one million eighty two thousand for the second round and two million four hundred and thirty one 000 or sr3 so these are very large um one-time allocations that were being given um to respond to coven 19. is sr3 in hand yet or is that still coming up here we are sr3 we have received some of the final guidance from the dpi in the last week and so they've given us the tools now to have additional conversations with the community and so i think we'll talk about that in a couple of slides i'm here coming up the program timelines so our sr1 grant goes through september of 2022 and then we see that go one year out for each subsequent round

088so sr2 goes through september of 2023 and then september 2024 for sr 3. allocations and spending as of june 30th of 2021 so our unaudited figures that are that our audit team's been assisting us with so here we see that allocation of those allocations we had spent about 95 percent of the s or one dollars and then um about 35 of sr2 funds as of june 30th 2021 and here this is reflecting the allocation for sr3 but since we were not able to finalize the budget for those funds those had not been committed so some examples of how those dollars have been prioritized the first round of esther funds child care staffing during closures so both are wednesdays where we had students that were virtual and we provided full low-cost child care programming for students

089at the lower elementary levels so providing staffing to cover that programming as well as when we had full school closures and full move to virtual from the november time period into january custodial cleaning supplies and chemicals personnel protective equipment for staff and students we've made sure that we have sufficient medical staffing in our health rooms so medical assistance staffing through a contracted provider last year classroom technology and hot spots for students hot spots being for internet access for families that were either did not have access at home or didn't have sufficient access for the number of individuals in the home we're trying to get on the internet for their their student curriculum so the second round of sr funding digital hvac control sort heating ventilation and air conditioning ensuring that we are upgrading those systems

090so that we can monitor and control the settings for air ventilation as much as possible when that equipment is able to handle those controls we invested in furniture for social distancing when we changed at the middle school level from having students and cohorts two days a week to four days a week with distancing in those rooms we moved from two-person tables to individual desks to finish out the last school year we invested funds in expanded summer school learning opportunities personal protective equipment physical barrier supplies that we had in our our buildings health room staffing and classroom technology so that's some samples of the biggest items that we've spent to date on sr2 funding when we look at sr3 funding some of the largest items are targeting funds for unit event replacement at highland view and

091so when we did additional hvac study last fall that was an area that was identified as one of the highest priorities in the district and so we've done additional maintenance on all that equipment with the target that as funding came through on the third round of esser that we would target a substantial amount to be able to replace unit vents in those classrooms we have five positions for instructional support specialists with the goal of having those positions over a two-year time period those are not permanent positions so they match up with the one-time nature of the covet funds heating and ventilation maintenance and other replacement and then the the one of the other items which is required under sr3 is allowing that additional community input so we will have an additional hearing on sr3 but

092we are looking for feedback and as we're interacting with different school and community groups asking those questions on where those investments may be important and needed with sr3 there's a 20 percent minimum reservation to address learning loss within the the school buildings and using that through research-based methods and so those instructional support specialists are going to take up beyond that 20 minimum threshold as we target strategies to help our students catch up we will have a community hearing as part of our regular school board meeting on december 6th to talk about this further but we thought it was important to do an overview of all three of the essr programs and allow the board to ask questions tonight but as part of finalizing our application for sr3 to finalize the budget we will do a

093community hearing at an upcoming meeting and then in terms of the budget that was approved this evening there was 500 000 that was budgeted amongst those sr1 and sr2 funds to ensure staffing personal protective equipment nursing and health room staff and hvac that budget will increase with the final sr3 plan implementation and so as we make that change we will bring that budget update back to the board any questions that i can answer about this presentation or the background document um in the sr funds i we kind of talked about it this afternoon a little bit jonathan but uh is our time for learning program which is a charter program is that included in esser funds or would that be considered separate funds from the asset fund yep so um as we update our applications

094we'll make sure to separate out anything that is time for learning just for accountability reasons um but we have been providing some of our universal precautions on a site-based level so there would not be an easy way to separate out time for learning when we're talking about physical barriers or hand sanitizer or the disinfecting within the buildings but we'll ensure that as we we go forward with our applications that we are adjusting any expenses if we need to separate that out for time for learning and then my other question is programs like the after school program for bridge for kids or bloom and grow because they're especially bluebengal which might be a more of a learning program would they be subject to assert funds because of the because of how they're because of their programming

095yep again for universal safety precautions we're going to cover any one that would be in our building in terms of having additional ppe available cleaning heat ventilation that we're doing within the buildings we wouldn't be able to narrow that down to one particular program but if there were significant investments from an educational standpoint that were being requested we would do that that checking if it was at those community service program levels because there are specific components of esser that target community services so we would just make sure it aligned with that portion of the grant okay thank you one comment that i know we've talked about in the past but just something to be considering or continuing to think through is that cliff you know because these are one-time funds and so obviously depending on

096how we invest those if we invest them on something that we want to continue or to maintain or it requires continuous maintenance however you know making sure that we're planning ahead and thinking about what that looks like after the funds no longer exist if it's things that aren't necessarily needed to continue after the funds are being uh are spent obviously that makes life a lot easier from a budgeting standpoint because you know we won't have those increases or we don't you know proceed to have those increases long term and that also gets to so that kind of works on both sides one is if we're investing in something that is going to have a potential reoccurring how are we kind of moving forward with you know managing that as we move forward and then the

097opposite side you know what are those one-time expenses that we could lean into from a district's perspective that would actually put us in front of where we are today and not only provide us the benefits as we're exiting um the last of the stimulus packages that we have and entering into the kind of the future state of our school district so i think those improvements on the building and the facilities and the hvac i mean those provide things that have long-term benefit that obviously also have real cost to us as a district if we wouldn't do those through this because we'd have to figure out how to replace unit ventilators without you know with the budgets that we have so those are just more commentary around things that you already know but just something that

098i'm cognizant of and want to continue to kind of push on or what are those one-time costs that we can keep leaning into to kind of set ourselves up for success and avoid that potential cliff at the end of our essar funding thank you jonathan for all the detailed reporting on thing i think the answer funds are confusing to some people they're just a one-time three installments and once they're gone they're gone right there's no s or four i think i don't anticipate that passing at the federal level but i think that the challenge that um districts throughout wisconsin will have is in a year that second year of a biennium that there is not a revenue limit increase is to hold steadfast to that idea that they are one-time funds and so thor is

099right in terms of his commentary that we have to be reflective on all the things that we've invested in and i i would say the entire administrative team has been very thoughtful in those things that we've discussed and brought forward to think through that lens because we always want to bring forward a budget that is both sustainable and balanced and it will that the next one that's coming up will be a challenge because we are working through the guidance that those should not be for recurring costs i think the key to me is one of the slides where you showed that we um we expect to have about 20 of our sr3 funds reserved for learning loss so i think that's key is that not only are we investing in our hvac systems and personal

100protective equipment in real costs we've had as part of the pandemic but we want to make sure that we focus on student learning and make sure that some of those investments help get us help us close the gap there and make sure that we address any learning loss that has happened over the past you know 20 months or so all right um so this is something that we will have a public hearing at our december meeting and will continue to be very transparent with how we are spending this and one other clarification that i think we've heard from the communities there is there is there is information from esther funding and from the dpi that says what what can be spent on and the time frame it can be spent on but there's no contingencies

101that say in order to access this fund you need to take these actions or take make these changes or anything like that there's no contingency that way it's really more of what it can be spent on and when it needs to be spent by is that correct okay there's no there's no um rules on what we have to just what policy we have to enact sure yeah if that's in reference to like our safety local safety plan yes and what that looks like it is not tied to that but there is the need to have interactive conversation around sr3 and that 20 percent minimum reservation for learning loss we believe we will far exceed that number but those are requirements in sr3 there's some requirements on what needs to be spent and how much can

102be spent on different items and how you decide what to spend okay all right thank you very much then continuing on we talked a little bit earlier about district enrollments we've got an update on that under new business included in your packet agenda item 5.2 is the district enrollment update as we mentioned in the budget update when we look at comparisons of the 2021 year versus 21 22 year there was a decline overall in the number of students that did not match our previous projection so i would point out in particular at grades one through five and we projected 790 resident students and the actual third friday count was 771 students so a variance of 19 and at grade 6 through eight there was a projection of 597 resident students and the actual third friday

103was 568. we did have other variations to the positive we look at grades 9 through 12 that enrollment [Music] was increased by i'm sorry was projected at 815 and there were actually 804 students that were enrolled at grades 9 through 12. so we've provided an update in terms of our resident students open enrollment seats i mean those that were approved as well as our 4k time for learning where we did see a significant increase from last year so we had 76 students last year and we had 102 and 21 22. and so came back to what would be a more typical enrollment cohort at 4k since we didn't provide a virtual option and based on that being optional for families to participate we anticipated that would just be a one year change that we saw

104in enrollment at the 4k level and the numbers came back even stronger than they were two years ago one of the things that we talk about is having that balance we had last year we had 218 open enrollment students there were graduates that were open enrollment students and this year you approved open enrollment seats so our open enrollment this year increased substantially which overall is part of why we were able to level out i see too that we have 259 students coming into greendale from other districts and we have 84 greendale students going out to other districts so then our net is 175. am i interpreting that correctly our net open enrollment uh we're a net positive on open enrollment correct 175 yep and then i had a question too of just i'm i'm nothing

105more interesting than enrollment to a teacher um canterbury has 340 students you have the most students are at canterbury that tiny school it's not that tiny it's isn't it the smallest footprint though it's not okay college park is smaller okay so um so when you're saying the most students residents i guess i'm saying the elementary level yeah elementary level so 366 students at canterbury and 266 at college park and oh i guess 370 highland view has the most island view and canterbury are about the same are they okay so that's at the k5 level if you're thinking about operations at highland view you have to remember time for learning so you would also add those 4k numbers to that total okay it's actually bigger it would yeah it would be substantially bigger so it'd be

106about 106 seats students more um 4k is a half day program so they aren't all all there all day long um but you're supporting more than a hundred more students so that is our biggest elementary school highlander total attendance highland view i love view though it looks so much bigger too than canterbury just saying [Music] can you explain a little bit about where um where we're seeing the sections and like a kindergarten first grade two and a half at kindergarten for highland view and three and a half at first grade at highland view so how does that half section work where are you seeing that so i'm seeing that in the attachment are you looking at the third friday enrollment count third friday enrollment count as of september 17th yep so the top line there

107i'm assuming those are the number of sections yes there is a co-teacher at the in those classrooms based there is a co-teacher in some of those classrooms based on special education population and so it's a special education teacher who is co-teaching in the classroom and that's why it's being credited as half time so actually i'm sorry i'm wondering if that is residual and needs to be corrected from last year because those numbers look like last year's numbers or the sections the enrollments are correct but the sections look like last year's counts okay yeah if we can just get an update i will verify that and provide an update at the next meeting uh julie did the report and so so you're right last year we did have split level classes particularly but not this year

108yes okay i will check with julie i think that she updated the numbers but did not modify the sections overall though enrollment looks good it's all positive and i think that's important you know as we talked about the budget earlier we did see some trends tapering off and i think that's important to continue to be aware of that and understand you know how we're doing because we've been a very favorable position increased enrollment gives our eases up our budget eases up our state aid due to some of the formulas if that starts plateauing or declining or decreasing that's where it's going to get tougher so i don't want to be all doom and gloom but i just want to make sure that we we keep that in front of us and i think this is

109a good report and marry your comments that you know it's good to see that classes or student levels continue to increase and again these are resident enrollments we're able to moderate some of the declines by bringing in open enrollments because greendale still is a destination destructiveness mary alluded to we still have a fair number of students coming into the district not even talking about the families that are applying for it and we don't have space for them but we are a destination district that has more open enrollment students than actually go to another district maybe to elaborate on that two questions i had to run that piece of the puzzle so one was there was some open enrollment students that didn't accept our offer i think if i'm correct and maybe i'm wrong in this

110is that in the years past we've had maybe a little bit more time where we've been able to offer that to than others we offered the earliest as possible on that um jonathan you might have to help me out here but um we offer it as early as possible because there's timelines by the state and so you cannot open new seats until after the seats are offered from the first open enrollment period so you approve seats in january and then the process begins february through april applications are collected there's timelines for us to process applications and we have to offer seats the first week of june between that january approval and those first seats being offered you cannot approve new seats and so you approved new seats at the earliest possible time which was the

111middle of june and as we went through there were kids who in that ninth grade level had made commitments um in that june before that june open enrollment was offered and so that's where we kept going down the wait list and as you move down the waitlist if you're if you had to wait a 10-day cycle for someone to decline and then it's there then it starts to get further and further down where they've committed to other schools in the in the past we've had pretty we've been pretty accurate with our projection software this year it seems like we were the farthest off that i can recollect at least with what we were anticipating versus what actually was happening i don't know if that's what everyone else has been seeing or just us or if

112there's other things to explore to make sure that we're not having that yeah the projection software works on a five-year history and what you saw on that graph was a five-year history of a steep incline of almost a linear progression and then you see a that that graph point is down it's not following the trend line and so that that shift in the trend line is going to need to be taken into consideration as we project for next year and consider some other projection um estimates beyond what is generated in the flat the straight trend line projection that we were using i know there's a pop i mean from a population perspective you know there's a decreasing number of of young people in our country in general and we're seeing that issue i know when

113i was working in higher ed it was a major issue where there's massive cliffs that are coming or that have already come to higher ed uh from a standpoint of young people so i think also just being cognizant of that we've been thinking good fortune as you mentioned before where as soon as the house becomes available there's a family with four kids that are moving in or whatever it might be versus someone who's lived in that house for 65 years um and i know that that's kind of how i got to where i was right it's like i bought it from the people who built it uh and i snuck in before anyone else found out about it so i could get second movement all word of mouth but and so we're compared to other

114districts you're in a really good shape i mean there's some districts that have had 10 percent loss of enrollment so the small number like the very small number of students that we've lost compared to districts throughout the milwaukee county and the country were in a really good shape and that's where i was curious too because when when do we get data from our neighboring districts to kind of compare two for this third friday numbers i mean do we have that yet or is that coming later because it would be good to have before we do our initial open enrollment numbers to also look at that as part of the trend yeah that information is shared by the dpi and so some of the area districts in southeastern wisconsin will typically work together on creating some

115of those dashboards or spreadsheets so that we can just collaborate rather than everybody individually trying to do those calculations and we provided data like that last year because there were the significant drops everyone was seeing at the earlier part of the pandemic so we will work on that as well share with the board and incorporate that and our first enrollment projections for next school year are in january so we'll have that conversation then and then there was nine additional students that open enrolled this year compared to last year which obviously is what what it is but i'm just kind of curious too and many of the ones that seem to be open enrolled and historically have been for virtual school i know that that's one of our public policy priorities to think through how we

116can provide options for our students are there other things that we're exploring with the students have chosen to go elsewhere just to understand why they're choosing to go elsewhere yeah we actually saw a decline in those that were choosing milwaukee and those are typically magnet schools or they were residents of milwaukee and started in an elementary school that they was a good fit for them and so they remained in milwaukee as open enrollment rather than coming to us so they might have never been our students that is sometimes we were for a period of time seeing some students who are open and rolling out for full-time 4k from a cost perspective and then sometimes we lost them long term for elementary school because that 4k fit was was um part of the the picture but

117when you look on a percentage basis it's nine students a lot of which is a very small percentage so we do want to continue to innovate and make sure that we can offer choices and options within our system but we might not always meet the needs and so as long as we're bringing in more than we can then are choosing to leave us then we put ourselves in good position and so there's no necessary trend of where those extra nine went yeah and i think i mean there were people that left over the mask issue we know that we we got emails about that and i think sometimes parents just choose um what's a better schedule you know there might be parents that are working in other districts so it's easier to just drop their

118kids you know be closer to their kids during the day and i was more just you know curious on instead of the assumptions if there's anything that we do to connect with them as we move into next year and start planning because i think there's options or opportunities to also educate parents around the opportunities that are in front of them and they can participate in so i just not not something we had to do today just something that was kind of interesting some of them communicate with us and uh some of them were alternative open enrollment and so we get an explanation on the form as to their reasoning and there was no particular trend that we could identify within that feedback mary kind of touched on it but do we have a number of

119students that left us because of the masks do we have any idea of how many that might have been to the best of my knowledge based on the information we have five and i think some of it lays out so if you look at that at the first page of the report let me just look here it talks about which which districts yeah it talks about which districts students are going to to you know so we did see an increase from 84 to 93 you know we heard some of the waukesha county districts but when you look at that chart those numbers are relatively flat you know we didn't see 20 more students in a new berlin school district or even muskegon norway we saw two more students in muskegon norway so potentially that's why

120we lost them but again we're not seeing big numbers of fluctuation there that might tell us a little bit but to thor's point it might be helpful to to interview or find get as much information we have because as i mentioned earlier enrollment is going to be key going forward and again is this just one year where we saw some blips as we come out of the pandemic or or is this a tip of a new trend well and as dr admisik um amidzic said earlier um a lot of times families move but they choose to leave their children in whatever school district they started so that's another i'm sure big factor yeah all right then i'm going to move the discussion along thank you for this annual report next item on the agenda is

121agenda item 5.3 early college credit program approvals for spring of 2022. so this provides some information where our students are i'll say dual enrolled so they are at their greendale students but they're also taking classes at maybe a waukesha county technical college or at matc and they are getting college-level course credit that is correct um and i'm actually really excited that we had an increase of three students even though we did have the pandemic last year which i think is really great and our guidance counselors and mr lotus and really work hard chris mench is the coordinator and he works hard to talk to kids and get them the information they need even though we said they need to do it so by october 1st many of these kids have made those decisions last spring

122um something else i wanted to highlight is that we did have 11 students over the summer take a cna course as well so um on the second page of the information it has all the different applications and how many kids are participating and we have kids doing um activities from abnormal psychology to welding to fire science to tool and die um which i we have four of our students doing that so that's really exciting getting those trades um and um and if i know uh thor you like to go on deep dive so there's lots of clicking to see of all the different um attachments of what um comes with those different academies through matc and wctc and can i just ask for clarification this report does not include cap classes so we have students

123that are that take classes here in greendale but they receive credit at the college level nor does it include like a project lead the way where again they can get credit at an msoe or ap classes so this and what's the distinction that's a great question so these are classes that actually leave our campus to go take so that's kind of the biggest distinction cap classes happen during the day and that goes through uw oshklash and then ap classes also happen during the day and depending on their assessment scores they can get college credit and then project lead the way classes as well are in our school and they um that happens during the actual school day where dual enrollment some of our students they'll have off the entire morning to go to science uh

124fire science and um so then they actually go to matc and take those classes and we also have some students that that is um they set up their whole schedule in order to be able to access those classes the most important distinction is who provides the teacher and whether or not we pay tuition so in these dual enrollments the teacher is provided by the university or the technical college whereas cap the teacher is provided by greendale schools and paid by greendale schools and so even though like cap is offered on site and there's tuition paid for the credit the teacher is provided and paid for by greendale schools and is an adjunct professor at the university whereas these the professors provided by the university and we pay tuition to the university or the technical college

125these are formerly called youth option programs this is formerly youth options and you changed the policy about three years ago and that the board no longer approves these the board provides policy direction and authorizes administration to approve but we continue to report for information and a lot of it is legislative there are there are some legislative requirements that you you know yes we are approving them but it's based on what the legislative requires us to approve correct correct but we also expand offerings that dual enrollment academy and promoting it um to get to the levels that we're at is because we not only are complying but also promoting because it's good for students and as we get more as our students do more of their career pathway work and they're identifying you know a career

126in fire services we can then turn them on to some of these alternatives right so all right um so for the uh dual enrollment classes i mentioned you said that greendale high school pays the tuition and uh so for things like ap classes and cap classes students have to pay from their own money to take things like assessments like the ap test and for cap classes i think it's a hundred dollars per credit so with these dual enrollment classes is any of the money fall on the students to pay for no it the way the law is written that is uh they do not have to pay so the early college credit program and the way that it works there are requirements that we don't offer a comparable course on site and that is a

127component of it um in the decision making process and so in an early college credit where you're going off-site to take the course there is no student responsibility in our on-site courses the cap credits and the ap testing there is support for those who are financially unable to pay in that they can apply for discounted tuition or waive tuition and we so for cap if if there's a financial need and you qualify for fee waivers in the school then you can qualify for reduced or free tuition for cap and ap also offers an economic need-based waiver of fees for testing and then also to wes if you had taken ap calculus all the way through we don't have a math class that high um we would have to pay for that person to go to

128uwm or marquette to take that class so it's something that we all these classes are something that we don't offer in person does that make sense yeah and i think we saw that there are students taking the advanced calculus class both at uw-milwaukee and um through a uw independent learning uh yeah i'm actually one of the uh i don't have to self-identify but you don't have to tell us your record i was just i was just curious how all that worked i didn't want to bust you out [Laughter] all right uh thank you very much for that report um next item on the agenda student board member update west anything that you want to share at this time uh yeah i do actually here i have it perfect i have a couple notes um so

129for sports um so there were a couple of season endings in sports uh that happened uh the past few days the girls volleyball boys volleyball and boys soccer season ended and for cross country although greendale did lose on the tiebreaker for boys and girls to franklin they sent sticks six student athletes to state and there's junior conferences which you can schedule and you have to do so by december 20th and the winter online store for things such as spirit wear closes tomorrow and they're doing it early this year to make sure all of your items are delivered before winter break all right excellent thank you for sharing and the boy the football team plays this thursday or friday friday friday i believe okay great wish them continued success um all right uh next item on

130the agenda legislative update so kathy yeah so i actually asked jonathan i sent you the link for that um for the legislative update the wasb at the fall regional meeting did a really nice job recapping everything so i was going to just have him play that for us just so we can understand what bills there are what the position of wasb is so is that okay i'd like to share it that way tonight he's pulling it up okay welcome to tonight's regional meeting we hope you're enjoying the program i'm dan ross miller and i'm joined by chris culo thanks dan for tonight's legislative update we will take a look at a few of the bills that are moving through the legislative process that would impact school boards and the first one we will start with

131tonight actually deals with reading readiness assessments citing wisconsin's falling ranks and reading proficiency compared to other states a number of state legislative republicans have proposed a massive overhaul of the reading readiness program including a list of new state mandates relating to screening assessments interventions parental notifications and reporting requirements we oppose this bill because it is a very prescriptive new assessment scheme that would require districts to scrap their current efforts no matter how much promise and or results they may be achieving we are open to continuing discussion about improving reading in wisconsin schools and look forward to bringing stakeholders together to come up with a comprehensive plan hopefully everyone can get behind thanks chris the next bill we want to make you aware of requires the posting of learning materials on school district websites this bill

132would require each school board to post learning materials and educational activities used in pupil instruction and any board policy or procedure that applies to the approval of such materials or activities online under the bill each school board would be required to update its list of learning materials and educational activities at least twice per school year before the school term starts and before january 15 and must notify parents and guardians each time the list is updated the list has to be kept for five years and the bill would allow a school district resident to sue the school district claiming that materials that should have been posted were not posted and it would allow the award of attorneys fees of up to fifteen thousand dollars to that district resident if they prevail we oppose this bill on

133local control grounds and we have concerns about the litigious aspect of the bill and whether that encourages lawsuits against districts thanks stan the next bill deals with anti-racism and anti-sexism instruction and training commonly referred to in the media and by authors of the bill as the critical race theory bill so under this bill a school board is prohibited from allowing a teacher to teach pupils race or sex stereotyping and those are kind of laid out specifically what the concepts are in the bill language and also school board is prohibited from requiring an employee to attend a training that promotes race or sex stereotype the bill provides that the state superintendent of public instruction must withhold 10 percent of state aid distributions from a school board that violates these prohibitions the bill also provides that a

134parent or guardian of a student may bring a claim against the school district for violation of the prohibitions the bill also requires similar to the last bill that each school board posts all curricula online and upon request provide a printed copy at no cost and there is also unlike the previous bill that dan talked about no exception for copyrighted material we did oppose this bill but more more so for the aid penalty which would not be equal across school districts and the lawsuit provisions including no no exception for for copyright law we agree and i think we all agree that teaching as fact that a race or gender is inherently superior or inferior is not appropriate thanks chris another bill we want to make you aware of would require the reporting of credit recovery courses

135those are courses that a student takes because they have not passed the course and want to earn graduation credit for the course so the bill would require a school board annually to report to the dpi on the number of pupils who attended a credit recovery course during the school year and for each people the pupils grade level and the subject of the recovery course dpi would be required to compile and submit that information to the appropriate standing committees of the legislature wsb has not taken a position on the bill but we are monitoring it closely it is our understanding that the dpi may be able to pull this information from the student information system so that no additional work will be required by school districts we're unsure however how policy makers plan to use this

136information so the last bill we wanted to cover tonight relates to civics education uh this bill would require one half credit of civics for high school graduation uh that is included under uh the three social studies credits that are currently required for graduation it requires the dpi to develop a model civics curriculum that must address certain topics as laid out in the bill and requires legislative approval of said curriculum through the rulemaking process school boards must then adopt a curriculum that conforms to that model we are certainly supportive of highlighting the importance of civics instruction and we are glad that this bill is is highlighting that discussion at the state level but we do have some concerns with how the model curriculum has to be approved by the legislature and if that would set a

137precedent for for future curricula and the requirement that school boards adopt that curriculum based on local control grounds thanks chris this is certainly not a list of all the k-12 education bills currently moving in the legislature if you're interested in more information you can find a list of all the k-12 bills we are tracking on our website under the bill tracking chart tab look uh for advocacy and government relations and then the bill tracking chart tab please follow our legislative update blog on our website for more information about current events in madison and as always feel free to contact us if ever you have any questions you can find our contact information on the website wasb.org thank you again for joining us tonight and thank you for all you do for the kids in your

138communities all right thanks everybody jonathan um and just as a clarification i think it was apparent the recommendations the supporting and not supporting that was at wasb that that we have not taken a position on any item right i was going to clarify that too and also the fact that there are many more bills but these are kind of the top ones okay great thank you um then continuing on uh any board committee updates anything that's happening is any of the board committees that we might bring to the board tonight just the policies and resolutions we've had our second meeting we'll be having our third meeting next friday night from seven till nine and um there are only five resolutions that came before the policies and resolutions committee this year so they still will accept

139ones that can be voted on the floor but yeah that's the only thing going on with that okay very good um next item on the agenda calendar review anything i know wes you shared some things that are happening here at the high school so thank you very much um anything else that we should be aware of i know in november we have the high school play coming up yes november 4th 5th and 6th tickets are available for clue at this time is it online i don't know but they are available i don't know when they're selling them i'll take a look at that but if there should be information online under the theater website miss scarlett with the wrench in which room the library yeah there you go very good um all right any professional

140development uh that we need to share any any classes or um webinars that anyone has attended i think the last one was the summer leadership but i think we talked did we talk we went to the regional meeting last week and the regional meeting last week yes anything else about the regional meeting that you want to have later there is right now because of the mass mandate there's kind of a divide in wasb so the attendance was actually quite low because they had kovid restrictions in place they wanted us wearing masks and so forth but um i thought the meeting was very well done i don't know mary of what you thought but i was very informative and we did an activity that well i don't know if you want to talk about it but

141it was it was basically just getting an understanding of how districts have been handling things you know and maybe this is a good time to note the on the national level how the national school boards retracted their comment about parents as domestic terrorists so parents any parents listening where we welcome you and your comments at any time all right very good then we are at the end of our agenda any additional comments from visitors this evening i just wanted to say one thing there's no more i just want it since we had such a lively opening anyone who's still listening or or watches this at a later time there is a press release by the greendale police department available on their website explaining the facts around the incident and that was spoken about so loudly

142today all right thank you mary any other comments seeing no comments we are adjourned and our next board meeting is a week from today on monday november 1st thank you