001Praise God. Heat. Heat. Heat. Heat. Right. I'd like to call to order the special meeting of the board of education at 5 o'clock. Mrs. Ma, can we please have the role? Frame >> here. >> Henchel >> here. >> Labyrinth >> here. >> Maine here. Oliver >> panel >> here. >> Motor here. Uh, we have all seven board members here. So, we have a quorum. Um, prior to getting started with our discussion, let's take a moment of silence and say the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay. So, we are uh have our special meeting today to talk about the community survey analysis. Um prior to uh for those
002who are watching um we are I had a question and we are going to be receiving a comment analysis uh for board members to be able to review as well as um the information that was shared at our last board meeting um is in board docs for uh people in the community to review that presentation if you'd like to. So from that Mr. Steinbart? >> Absolutely. So, as we go through this for the board members, you'll recognize a lot of the things that start out. Um, but this really is a chance for you to have some conversation and to guide us in the direction that we want to move as well as look at a possible uh question that would go on the ballot in April. And I do have Mr. Gerlock, Miss Lombardo, and
003Miss Soska here as well that obviously with us. If you have a question for any of us, feel free to ask it and we'll hopefully be able to answer it the best way possible. But really, we're looking for some direction. We'll give you some of our insight on where we're at and you may ask questions on where we came up with some of the numbers and we'll be able to help you with that then as well. Okay. Um, first and foremost, as you had saw the last time with Brian here, the survey survey results pretty much came in saying that the 7.5 million referendum amount would be the most logical one that we would be able to pursue and have an opportunity of actually getting um with our taxpayer results on this. the weighted support.
004And again to remind you, they do 75% is the community and 25% would be the staff as well as parents that live in the district. And so there'd be a 53.8% probability of us being able to get that 7.5 million in a referendum question. Along with that, the only question that really came out as an outlier in terms of something that the community, parents, staff would be able to support was the exploring closing of a school. And I think that is something we can have a little bit more conversation with at this meeting. Um, but I'll keep continuing until we get to another spot for you to ask more questions regarding that as well. But that is really the biggest one with that 6.38. As you remember on the presentation last time, that was the
005only one in red that designated a a something that we need to consider. The advice that was given and I know there's only two things here and again for viewing audience, it's listed this way because every single person got to pick their three things that they thought were most important to focus on. And of those three things they said which ones were voted on the most. The three being the most was the transparent about decision-m the recruiting retaining highquality staff as well as the school safety and security. Those were the three highest vote getters. And so I think those are the three things we really need to consider as we we move forward and what what those all mean. being transparent about decision-m the recruiting and retaining highquality staff because as we do look at
006a potential referendum we believe that one of those those things is their wages and benefits um is a big reason to be able to recruit and retain as well as just the the normal work that they are doing on a day in dayout basis. So really just again to kind of go over those three things again, the survey was well represented by our non-parent non-staff residents who are age 65 plus which is a a good thing. We have that's a high voter turnout. Um and then the three things again in terms of the priorities that we need to be considering. There also was the support though for the expense expense reductions and that was the particularly with the school closings. So, our recommendations to the board, one that we'd really do consider, and I know
007the board at the last meeting had said they they were in favor of this as well, but really consider the 7.5 non-recurring operational referendum for the next four years. The second recommendation is recruit and retain high quality staff. So, the priority for staff, parents, non-parents, and non-staff groups. This is the piece that I think as we get into it, people don't understand as as great as we would like sometimes, but the inflationary increases on staff compensation as well as the benefits is one of those things why we are looking for this referendum to go through. Um, as we look at again inflation, we know that it's going to cost more to keep our highquality staff and to retain them. So, that's something we need to be considering when we think about how we're going to
008spend if the referendum would pass. the 7.5 million continue. We're going to continue to evaluate all expenses. So, prioritizing educational programs based off of student needs, including the staffing. Um, and also continued the essential maintenance of facilities to avoid that emergency expense that you can't really plan on. So that's that's as I've stated, I'm looking at this not only for next year, but three, four, five years down the road that we need to continue making adjustments to be able to fit the needs that we have for our students. The fourth one is that I want to really consider and you'll notice it says here school building closure or closures. Um there is depending on what direction we want to go and the cost savings we want in different areas to provide for other things we
009may want that will be school closings or multiple school closings. This is the one that I think will be the biggest talking point for all of you which is recommendation five. So, as we look at things in order to improve school safety and security, um we're thinking 4 million of that as we'd want to try to get started on that as early as possible. And that would be um elementary and middle schools, 1.5 to 2 million on camera coverage at each building. As well as at the high school, 2 to 2.5 million, which would be updating cameras, door sensors, as well as a restructured entrance. We don't know if we would be able to accomplish entrances, but we think we could possibly do an entrance with that amount in that range a little bit. And
010then the ballot language, which is a really one of the biggest highest priorities of this meeting to see if the board I know you had gotten feedback from the last one that people didn't maybe understand what they were voting for or against. So, I want you to take a second, and I'm not going to read it to you because it's best for all of you to read it and tell me what issues you may or may not have with the language if this is what it said or things that would maybe want to change. >> Is this your proposal? >> Yes. I I believe that voters understand security. Um and they understand uh they will not understand as well educational programming uh sta staff compensation they can definitely understand but when you're asking somebody to
011endorse 7.5 um I would re change the order and I'd put security first uh instead instead of last and per chance be more explicit about educational programming. Uh because when we looked at um let me find it on on my own notes just just a minute. Okay. on page 19 of what was sent um why people did not >> support >> taxes was reason number one. Reason number two is they do not trust the process and to me that says they don't trust it because they don't fully understand it. It also means once we decide we must completely follow through because in one of our listening sessions they said well why didn't you go through on all of the security what I assumed you were going to do that so I believe it really needs
012to be more finite in explanation than than education speak or global uh communication even though it's difficult to put it in that amount. I don't know how many words were allowed. Um, but I think we need to work on that. >> Well, if I may, Mrs. Mo, Mrs. Panau, uh, this draft language, uh, we work with with Corals and Brady who you've worked with on all the pre boards worked on all the previous referendums. I mean, they handle ballot language and bond counsel and so this is a draft. So, to your point, Mrs. panel it can be modified. Um the issue with ballot language is you're trying to be clear but there are there's limiting factors. For example um if you're very specific then that is the specific limit. So there are I mean you
013can see a lot of different ballot language that says for example we if a community is wanting a very particular school building or a a particular capital project um and when that usually that's where you would limit that by using broad language that it's hard to quantify all the operational pieces of a public school district. And so you use broad terms like educational programs and programming or you use things like staff compensation, but we certainly if you feel better, more specific language needs to be added. It there's no rule that says you cannot. It's just I think Quarl and Brady would probably counsel us to say you might have some limitations because you could be challenged on what you use those funds for. >> Yeah. Well, Quarl is full of lawyers. I completely understand. But
014that's the feedback we need to hear. I I absolutely Matt and I can go back and say, "All right, >> what what is the procon of >> different language?" They can words smmith a lot of things, >> but this was a first draft. So maybe I'm not being very clear. It is a first draft and we need to know that you feel it needs to be more specific for what the funds are being used for on the ballot at the ballot box. Are you willing to take some written suggestions from any one of us? >> Yes, >> absolutely. That's what we're here for. >> Um, we'll take I have to think about it, but I sure will give you some written suggestions. >> Yeah, we will. We've we work with quarrels. We'll send them as
015soon as you you can email them directly to Matt and myself and we will send them on to um Allison Buchanan, the attorney we work with. >> That's Allison Buchanan. >> Yes. But we we we work directly with her. She >> Yeah. So, I'm not going to talk, but I just know somebody at Corals that I would like to talk to. >> So, then um uh Mr. Henchel and then Mrs. Me. >> Um I was just going to throw out there. I know Wan had uh actually some of the ballots we had last year I thought wording wise was better than ours, you know, as far as some of it. Um couple suggestions I had on you know instead of uh including educational program I had maintain educational programming you know uh because including does
016that mean we're adding you know um that way and then the other you know I just liked how some of them were written I think they were easier saying we're not adding it's more just to keep us afloat. The other one was staff instead of staff compensation, I'd say staff retention and attraction. You know, knowing compensation probably part of that, right? But all of a sudden they're like, "Oh, this is to pay the staff more, you know, uh the uneducated, you know, public where it's like, yeah, this is for staff retention and, you know, attraction or then you're like, oh, okay, so this is to invest in keeping what we have and things like that." So yeah, those are two suggestions I have is just wording differently uh where people may interpret this differently, you
017know, than what it's really meant to, you know. Um I we we understand it, but the average >> Joe, you know, or the average person might not understand it if you're not in education every day. Um, and I think that was something that even Oakfield and Wan I think Won had it worded similar to that. Hey, maintained current programming, you know, >> and my only fear with maintain is and I'm just we're not going to be able to m even with again remember we were hoping that 9.5 would have came back >> as something that would have been >> a possibility. >> We're not going to be able to maintain some things >> right >> moving forward. No, >> with the 7.5 that we already know that we won't be able to maintain. So, if
018you put the word maintain, and then we come around and say, "Well, by the way, this isn't going to be offered," they're going to say, "Well, I thought you were going to maintain." And again, I think the biggest thing that we will begin working through after we get some of the language is what what things are we going to have to >> cut and what decisions are going to have to be made. Um, and there's going to be a number of things in the next four years that we're going to have to really dig into. you know, may maybe get rid of the including then just operational maintenance expenses, educational programming, you know, staff retention and attraction and security upgrades just and simplify it, >> you know, just in because all of a sudden you
019say including now I don't know just my first interpretation of that is oh they're going to increase educational programming, you know. >> So just my two cents. >> Thank you. >> I I just wanted to piggyback on Joan. Are we Can you send that to us so that we can look at it if if you want like she said we can maybe reward it because for me to look at it right now I I need time to process. >> Yeah, absolutely. I mean it's a it's a draft folks and and to Mr. Henchel your point I think >> you could look across I mean out of the 421 school districts and the overwhelming majority have gone to operational referendum questions. It it's so it's really it you got to kind of quantify what you're at.
020You're looking for an operational referendum. You need to at a base level quantify what is probably and most certainly going to be included in it and be clear. That's that's a huge step in transparency. And you're right, Mr. Ranchel, those districts were asking to maintain and they're going to be held to that by the public. And so that's that's a transparency thing that's really important to them. And so if that and we're not, as Matt said, we're not suggesting that that really is is really probably a possibility. So we we would probably say we need to be careful about saying words like maintain. And at this point, we can share that. Absolutely. It's in draft. I'll probably get it in a draft. I'll put draft on the watermark so that you have it so that
021it isn't circulating. >> I was just going to say I was going to say draft or even include uh attorney on the email then it's really or doesn't >> this is a public meeting. I would say I'm not concerned about draft language being out there in any stretch. We just want to >> you want you know there are people that would probably say well I thought it was going to say this and that without coming into our meeting. So that's why >> simple simplified is better you know then people understand it the way I look at it and like I said there I think there is an art to writing it. >> There's there's meaning in the words. >> Yeah. Um, that's I was just looking at the art of it and look at the
022schools that passed it and say, "All right, how did they do word?" Because I didn't think ours was worded that great last time. >> So, um, off of that, how many is there a certain number of words that are recommended? >> I don't know that. I'd have to get our council to say I don't believe so. It's a question and it has to be part of the hardest part is you see it has to be phrased as a question. Shall the district do such in question mark? There's no way around that. I can tell you that with >> so like that first up to like when I read this um if you go through um from the beginning shall the final act through Wisconsin statutes by 7,500,000 per year for four years beginning da da
023da da da through 2029 2030 school year like that has to stay >> and then so what is that next line after it that we can maybe clarify right >> so one thing that's true Mrs. motor. You also there is dis nonrecurring. That's why you're seeing the years and we haven't talked at length about the differences between recurring and non-recurring because we're not recommending a recurring. Um recurring is you asked for seven and a half million once and it's in your formula forever and we had this at a lengthy discussion with the board last year. At this time, the districts are running into with significant declining enrollment. It's really not advisable because they they run out. They run out too soon. You want the option of a limited term. It's not forever. You want the
024option of going back in four years and re-evaluating all your expenses. Recurring referendums were really popular probably about 10 years ago. You saw districts saying, "Well, I'm going to ask for it once and my community is done." and then they had to go back in year three, year four and say, "Well, we misestimated because our enrollment declined so poorly." So, we're recommend we're just really pushing hard that it's non-recurring, meaning it's it comes off at >> and we agreed on that, didn't I? I believe we all agreed on that. So, I don't think we're questioning that. So, sorry for non-recurring purposes. And then like that's that last area there that we would um and then my questioning because we can't include everything in a question right so then >> just as uh important I think
025as well as the question is what is our plan to communicate and ensure which because number one question was transparency regarding decision-m then how do we break down what does it mean when we say operational and maintenance expenses is d like we can't do it in the question right but how we communicate that as well as educational programming that we are not looking to add new programming however we also you know like just I'm thinking about what's the next step as we communicate all of these like when you gave that slide regarding the security upgrades that was pretty complete I mean I know we can get more into it but it was like this is what we're looking at and I think you said this before Mrs. P now it's like they want to know
026if this is what we're voting for, this is what we're getting. And so like that security upgrade, it might not be what everybody wants, but it is clear that this is what they're getting. >> Um what we're talking about is what you start I think you said was our communication going forward. And so I'm trying to think about what we did last time which was a lot of listening sessions. I know Mark Yes. did yman's duty on on that. I'm trying to think how do we uh hit a broader audience to the point of perhaps having a listening session here and broadcasting it or televising it, but also could we get something in writing and uh what our goals are and what our expectations are and somehow communicate that either with everything from a flyer
027to a in grocery store or something to um to newspapers to some other I'd have to think about it more than I am right now but >> uh somehow it's got to be communicated and even the understanding of non-recurring versus recurring written out because that that will have an impact on people's understanding significant getting back and and I think some of that we can you know borrow from other districts too. You know Won had a good one. I think the biggest thing last year is um we were behind the eightball when we actually got this out. We were in in flux with you know bringing a new superintendent in and who was going to you know go out and do what and unfortunately I wish that you know we could have had Matt on board
028two months earlier. I think that would have gave us a and that's the advantage we have now is we have the people in place to get out in the public two months earlier than what we did last year. I was going to say when you look at the voting population I would look at the let's meet people you know who are in those areas one being the biggest 65 and older we need to get in front of the senior centers we didn't do that last year we didn't have time you know we went in front of the bigger audiences that we could get in front of uh as quickly as we could uh we didn't have the opportunity to sit with the smaller organizations if it's the senior centers um if it's at the W
029you know other people hosting things we can do it at PAC I didn't we didn't do anything at the other than during parent teachers conferences >> we sat and talked with people there but uh an bigger opening you know that um the door for people to come in and talk and >> and I think as we talk about that >> we have to realize that the people that will come into our school buildings are the parents >> that are already saying we we know how they're going to vote so when we talk about going to the YMCA and at least just being there as people come in and out. Being able to answer questions of people will be I think huge. So that's that's another piece of this that we're going to have to get
030into. Where are we going to be? How are we going to get the message out? And what is it going to look like? And I think again when we kind of go back I just want when this is the recruiting and retaining high quality staff that's going to be if we believe that we need to give our staff raises that's a significant portion of that 7.5 million along with the the safety and security. If we look four years down the road, we're already looking at, and I've said this, 2.5 million deficit in year three most likely and 4.5 in year four, even with a $7.5 million referendum that would pass. So, I just want as we talk about transparency, I want the community to understand that yes, we're going to make additional cuts and we're
031going to make things so that doesn't happen. But if we kept things as is right now, we would be seeing a deficit even with the 7.5 million or an expected deficit. as long as our projections are right with reduced enrollment, inflation, and all of those things, we'd be looking at a deficit within three years already. >> Yeah. I I think that piece and you know, when we were talking about closing school, we still even with the referendum and people talking in the community, I believe even with that, we still have the right size district. There's no question about it. I mean, and that >> and that's the transparency we need the community to understand that we know we're going to have to do that even if this would pass. And I don't want people to
032be surprised when that conversation comes out >> that we're going to close a school and they say, "Well, wait, we passed the 7.5 million. Why are you closing my neighborhood school right now?" That is something we have to do with or without. >> Regardless, >> it gives us a little bit more time to get there and to try to do some things through attrition. um actually have better planning to make sure that we know what things are going to look like. It gives us that planning process a little bit more and doesn't make some of the cuts happen as quickly as they will if a referendum doesn't pass. >> Yeah. But just time. >> So going back to the question, if we clarify the the question, right? So, we're saying, and I know people still
033want time, so I'm not saying we shouldn't have that non-reoccurring purposes consisting of operational maintenance expenses, educational programming, staff. I don't know um if we use compensation or we put retention um and and security upgrades, but then breaking down each one of those and like Joan's idea like in writing, what does that mean? keeping in mind um what you just said, right? That eventually we will need to close the school um and and this would be the the the time layout if we if the referendum went through or not through, but like almost like a one pager of what does this question mean? But like one page, >> we are going to plan and we already have had conversations about some things. We we would like to present with all to all of you probably
034before the end of January even. Here's what things could look like. This is our suggestion only. Doesn't mean you have to listen to us and follow it. But based off of what we are seeing with projections if the referendum passes, these would be the things we'd want to do. These would be the things that are in question. These are the things we wouldn't touch because we think there's going to be a severe negative impact on student learning if we have to go this route. as well as if the referendum doesn't pass. This is how it these are the things that are front of mind to us right now. But we also want to hear from you. What things do you think we should be considering so that we make that list as robust and as
035purposeful for you to be able to vote? Because ultimately I can give you as many recommendations as as I want. You have to be the ones that vote on that you approve of that recommendation um moving forward as well. So, I want to make sure with you and the people that you listen to in the community that we're we're following your your lead in what you want us to propose to you. But we will have a proposal to you with both things in place. Um what that potentially could look like. I I think that's great and I think that uh as Katie said one page and if we put it in bullet points I and in order to cover the blanket the city churches to hand if they'll pass it out businesses uh real estate
036agents libraries uh give me neighborhood flyers I'll canvas my neighborhood and put it in every mailbox >> we've And uh I think that that type of a blanket covering is what we're going to need. And and even at the end of a uh maybe uh flyer uh come to the listening session and even if we could get a larger hall, we could do verbal presentation as well. So, um, that being said, thinking about that and looking at this question because when we come back together in January, one of the first things we'll be doing is voting on the question. So, I just want to make sure that we can give as much feedback as we can to Mr. Steinbart and his team so that we don't come together in January and start from scratch again.
037So, um I know you had said Wapani had some good examples. >> Well, I thought Wan's Yeah, I thought Wan's language. I think it was Wan and Oakville, you know, how sustaining or whatever quality, you know, maybe that's the, you know, for me recommendation, mine's simple. I would say including education program. I would say, you know, um get rid of including, you know, if you want to say quality educational programming. you know that that just little word like that kind of you know um and then I would instead of compensation I would change that to staff retention you know >> and then uh Mr. Oliver. Um, I'm going to put my microphone down by you. >> Um, I agree with a lot of things that John has to say here, uh, overall, particularly about the
038order of, uh, of what's included in the that we be doing the 7.5 billion. I think security is paramount from my perspective. For question, we're two weeks out from the end of the year. Is there a deadline that this question >> needs to be decided on because all our ballots are paper ballots and they have to go to a printer. So >> what is the dead the deadline that we have to have all this information together and prepared so it can get on the ballot properly in a timely manner? >> Do we have deadline? >> Go ahead. >> Thank you Mr. Oliver. This is Mr. Gerlac. Uh the >> uh it must be acted on adopt the board must adopt and file a resolution uh by January 27th 2026 in order to be make the
039April 7th 2026 election. So >> So January 27th Tom >> January 27th. So I mean boards do this all the time. They in the past the prior boards have held special meetings like this simply for the purpose of acting on ballot resolutions. So um you would just have to have coordination of that no later than the 27th. >> And are we proposing and I may have trying to listen but there's a lot of information coming at me. proposing that we're going to list off regardless of whether this 7.5 million referendum passes what's going to go away as well as what's going to stay. >> Yes. >> So, we have to kind of fish or cut bait here on some of these questions now because we are we're not going to have another meeting I guess
040until January. So, you know, we're we're really that will leave us three and a half weeks, but roughly four weeks to get everything in order. So, I'm wondering how soon we can get that list in front of us in order to, you know, in order to uh better uh I don't know the word digestive, I guess. >> Yep. for why we have to vote these lists together. >> Yeah, that's a great question, Mr. Oliver. I'm I'm hoping we can do a vote on our January 12th. And I wonder I know your team has been already working, Mr. Steinbart. I wonder if we can get a um like a draft of your thinking ahead of that January 12th and somehow we can set in time in that meeting to go through the things Mr. Oliver just
041talked about um and and like you've probably been working on this all year. So, is it reasonable to uh be able to vote on the 12th as well as ask to have a draft of the proposal regarding if we get it, if we don't get it, what shouldn't we touch? And then I don't know what type of format of meeting we have where we discuss those things. Um did I get that correctly, Mr. Oliver? >> Yes, that that's correct. You got it. And we did get an email that to meet with us individually to get ideas from from Matt if you look in your email today. It's my update >> within within a next week or two. So if each of us can >> you know meet with them between now and the end of
042the year, right? Is what your goal >> I'll be able to do is get your take from that. Yep. >> Which will then let us develop what you're asking for for the 12th possibly. Yep. to have a a better understanding of I don't like this, I do like this >> and it Yes, that's what that's for. >> Yeah. >> Thank you. I'm sorry I didn't You're fine. >> So, the biggest thing is connect with you and try to figure out a time to come in and kind of get ideas. So, >> and then I know that we've had you know things better than um our community members have, you know, that share that they have ideas and so forth. And so, um I'm it's it'll be interesting to see what we get. I mean, the
043survey was great. It gave us information. I'm glad that we're getting um the um comment analysis, too. Um because sometimes, um you know, there are more ideas that >> Mhm. >> when you're living in the space, you don't see. >> And what you'll see from a lot of the comments is with anything, you have some that want this way, half that way, >> some that want this. And >> even, you know, I I think about this referendum potentially going forward and We need to make cuts and we need to rightsize. In order to rightsize, staffing is a huge piece of that. So that means we're not retaining some staff and or not giving the benefits and wages increases that we'd like to. So it a lot of the things that you're going to see contradict
044what we're trying to do as well. Um, and that's the hardest part that we've even been been looking at as they want transparency. And I get that. And with transparency, as soon as something comes up that affects that person, that's that's where the problem comes into it. Whether it was transparent or not, they want to talk about it more and have more conversation about it. And when we're talking potentially 7 and a half if the referendum doesn't go through, that's a that's a large sum of money to try to come up with. I guess one of my questions, and again, this is the first time you saw it, so I'm we're willing to work with it. Does this look like something you'd like us to stay in the parameters of? Again, knowing even with staying
045in these parameters in year three, if the referendum passes, we are looking at a deficit and making larger cuts or would you like us to see this number increased reduced knowing that then you the the cuts or lack of cuts will follow that as well. >> So with that question um if because one of the top were um was close the school. >> So closing a school would reduce one of those numbers I'm hoping. Right. And then um Right. So, I'm just if if we're looking at we've lost what I'm just thinking from when I was a director, which was about seven years ago, I think we've lost like 1,200 students. I remember it was close to 8,000. >> When I saw the population, we've lost about 1,200. >> Yeah. It was like 7700 when
046the school when the high school was open and now we're at 62. >> Yeah. >> So, in the last 20 years, we lost, you know, 1,500 almost. >> Yeah. We we would expect to probably be below 6,000 for sure in the next 5 years. >> Wow. >> Which means unfortunately closing probably more than one school. And so I'm just thinking about um as we're looking at the upgrades, do we also I mean keep that in are are all these upgrades for school safety and security that you have on here are you thinking in year one? >> Not necessarily. It it really depends. Um it >> I I think to answer that, Mrs. Motor, um we would like we think probably the priority is Fond High School now, but that's that's administration. You're the board and
047and it wouldn't have to be. But anytime you do something of a project like this, we believe it's important that the public see the results soon. I would not recommend that you say, "Well, we'll get to the high school in year four." Um, part of that that that's problematic because >> I think our goal would be if you desire any level of security upgrades, we'd have those done in years one and two. >> Good. Yeah, >> I agree. >> And then that gives us time as well if we need to close a school because it just so the public hears this. I find it very improbable that we'd be able to get all that planning done this year for next year. It would be the following year that we would be able to have that
048plan in place. Think about where students are going. Re reszone the entire district. And I know we might say it's one school, but that then does have a domino effect across the district of where students are going. It's not just one school that is affected. It's multiple schools with that. And that is what we would then be charged with and we would start working with to make sure that that was was done. But yes, the positive I guess if we say we're going to close one, two, three schools, whatever that decision is, we would make sure that we'd have a plan in place knowing what schools those were so that we did not invest money into those schools because that would not be prudent and smart at all. And so we would want to make
049sure we have have those components. We will have for you the schools what what closing of different schools would potentially save us so that you'll have those in front of you. So you'll be able to look at that and make that decision. And again, a lot of those those costs are are positions that don't have to be filled. our teaching positions. Most likely, if you move students, we're going to need our teaching positions to fill those spots because it's additional students. Um, and we've said that from the beginning, but there are savings with closing a school, and I'll use this as administration as a perfect example. You would not need a principal at a school that is closed. um and to move that person might not be something we would need to to do at
050that point, especially after next year when the administrative contracts do expire at that point. So, that's something that we'd be able to potentially save money on as well. And that's just one, and I'm saying it because I'm an administrator, so I don't want to put any other positions out there right now, but that is where a cost savings could end up happening. Um, all of this is so very very important and communication here and to the public is critical. I nobody really wants a bunch of special meetings on one hand. On the other hand, if there's a I think the board would be willing to meet prior to the 12th of January, uh maybe I'm putting my foot in my mouth here, but um I think we're going to need more than the scheduled meetings
051allow. >> And like I said, I will be here for you to have that conversation whenever you need to. It's it's really all of you that we just need to make sure we have a quorum that we can have the discussions on. >> So, just to clarify, um, prior to and like I said, I'm reading the email. So, prior to December 22nd, is that correct? You'd like to meet with each what I if at all possible. >> If possible, I think it'd be good for us to be able to meet and start having so I have a better idea from your perspective for us to be able to plan. And then I'm thinking I want to be respectful knowing that this takes time as well for you to take this information as as you put
052it in yours. >> We will be ready. >> Okay. So, uh, that being said, like my wondering is, um, do we plan off of what Joan said, a 12th, a 19th, and a 26th and have three in January just ready, set to go, >> or do you have one before the 12th, I think, is what Joan was saying as well. >> Yeah, because then then you'd be looking at the 5th, probably. >> Yeah, I was trying not to look at the fifth. >> Well, it doesn't have to be a Monday either. >> We can. It doesn't have to be. >> It's it's it's okay. >> Yeah. >> Because the 19th is a holiday. So >> Oh, I'm sorry. Yes. Thank you. >> Good call. Good catch, Joe. >> I I also won't be here the
05319th. >> Yeah. >> So, am I hearing we would like to do the 5th and the 12th? I would >> Mrs. May. >> Yeah, I I agree with Joan on this. I And I think too with transparency even having the community see that we are doing these meetings and having these discussions is huge because um you know that second one trusting the planning process. they want to make sure that we are in, you know, constantly talking about this in the meetings to figure this out. Um, I think that shows a lot to the community and all the hopefully the communications that we're going to be having with them on top of that. So, um, yeah, I think if we meet be on the 5th or that week sometime, I think that would be good to
054just so we can discuss this more before just in case we do have changes to that question or whatever. We want to be sure we nail down that question well >> um, and get it before the deadline. >> The other piece with it as well is if you did it on the 5th and you're set, you could cancel the 12th if if you needed to as well, but >> I don't think we'll Yeah. Well, the 12th is our regular meeting, I guess. So, >> right. So, should we plan on the 5th, the 12th, the 26th, and that each of us are going to meet with Mr. Steinbart prior, if at all possible, prior to December 22nd, so sometime the 12th, okay, can or the 5th. If you can meet with me before the 5th, I
055think we'll be in good shape even. >> Um, and I'm okay with that because I know again with the holidays, I respect all of those components with all of you. Um, and I want to make sure that you enjoy your family and friends and do all those things. But if we can meet before then, that would be good. >> Okay. So, um, just >> I don't know if what your plans are, but before the 29th, if that were needed. >> Yes, >> I can make it work. >> Okay. >> So, board meeting on >> So, we have a Yep. a board meeting on January 5th. >> Yep. January 12th. in January uh 26th and prior to January 5th at if at all sometime this week um meet with Mr. Steinbart um so you can give
056them any feedback you're thinking and any questions um so can I just have like a head nod or a yes if it Mrs. Maine works works for you Mr. Lyren Mr. Oliver yes Mrs. Panau yeah Mr. Henchel and Mr. frame. Okay. It sounds like um then we have three meetings set and a personal meeting >> and then I just want to come back to this pie as well >> because this is part of that planning process. If these numbers look okay to you then we will be able to let you know a little bit closer of what that would be in the schools so that you have an idea of what what could happen or couldn't happen. And just to throw it out there I believe and Mike you might know Mr. Gerlock, sorry. More
057so last year when we were looking at this the high school that was for two entrances as well as complete camera system upgrade as well as a door sensors as well as everything and that number was much higher than the two and 2.5 million. >> Correct. >> Yeah. And you know I I think we've got a lot of great feedback. Um we we absolutely you know we've been drafting and working also a comm a a pretty robust communication plan that will include three mailings um which it corresponds with what you saw in the survey which is that's the way that's how you blanket >> the the information they people want that physical mailing as well. We did that last spring too. So, we know we have to do additional pieces, but I think the feedback
058of what you get for the money is really great feedback. And so, that's what I think, you know, Matt, pardon me, Mr. Steinbart is saying with this slide, what do you want to get for the security if you want a security project? And to that point, you're right. The very robust allin design was going to put nearly $4 million or more just alone at Fond High School. We are suggesting a possible addressing elsewhere >> and that would have been with a $10 million referendum for four years. So $40 million >> y >> versus >> So because we would if we're going to put on those flyers, this is what you get for $4 million worth of security. We believe you can do $4 million worth of security work in years one and two with a
059$7.5 million operational referendum, but it will also mean in years three, four, you're you're right sizing, making some some expense reductions. Uh I have questions. um the 1.5 to two uh covering all cameras in ex each school now or are we estimating the possibility of one or two of those two schools uh site elementary or middle um being a possibility of having less >> if I may Mrs. But now what you would see if you recall from last spring is a picture map pointing out the camera arcs and wings or views. And so what we would say is if the district is enga it's it's going to be a a a dynamic process in the sense of perhaps there you know we would focus on your priorities being fondac high school go back down to
060the middle schools and then sort of a base level of coverage in the elementarymentaries and you would visually be able to see what we would get at what it's not going to do and what we don't believe we can do is to have every square inch of interior and exterior covered at that level at maybe you can kind of explain but we do think we can we can get some level of coverage and that that we need to understand from you if where you're >> how you feel >> and the original plan had been the door sensors at every school and as Mr. Gerlock said inside and outside every square inch of every elementary, every middle. I know I spoke frequently to all of you about we want the entryways to the elementary schools. We
061want the playgrounds to the elementary schools. We'd like maybe the main hallway and the the hallway where the students do come in for playgrounds, those areas to be covered at the elementary level and then a little bit more robust at the middle school. And then making sure the high school is even more robust. Making sure that sensor is at every because elementary students don't go outdoors unless a teacher's right there with them. Middle school teacher or middle school students don't get to go out a door because they're in a classroom. The passing periods, the lunches, the open campus that is currently what the high school is creates that extra layer. So that's where we understand that piece. We on there we put 1.522 million because we set this up not knowing would that be one
062school less, two schools less, three schools less. That will be a significant amount of money depending on how many schools we're actually trying to accomplish. So, we didn't want to say we're going to spend this much specifically knowing that it might not take that and trying to get more from you as a a board as well of what level of camera view do we want at each of the levels as well. >> So, if I'm correct, your camera coverage at each building for elementary and middle is front entrance and >> for elementary in my head, this is just my head right now. we can that can adjust. It'd be the front entryway, the playgrounds, and then that potential for a very strategically placed spot where you'd be able to see some hallway coverage at the
063middle school. In my head, again, that would be the entryways. Um, I know most of the middle schools have their side door from a from a um cafeteria where they do let the kids go outside and get some fresh air between lunch. I'd like that area covered as well. And the again the entryways that they would be going into and much more so the hallways. Um there's an extra level of need at a middle school level just because of the age of the student um that you don't need at the elementary level I believe because they do usually travel from one class to the next with their teacher. Um, and then at the high school, making sure again that we have the door sensors that would trigger when a door is opened so that you
064see the exact location of that student. And a lot of this, just so you know, a lot of the cost actually isn't in the cameras as much as the software of being able to monitor the cameras. So, I think people feel it's the cameras. It's actually the the software that accompanies the use of all the cameras that are in place. I'm going to reiterate again. Elementary and middle, you were talking main entrance, playground, and some hallways. Correct or incorrect? >> Elementary specifically. >> Middle school would be that plus additional hallway coverage. >> Okay. high school would be updated cameras, door sensors for all 50 or 60, however many there are, and restructuring an entrance. I would put an S on restructuring entrances because I think that both of the pre-planned entrances are necessary. Um, the
065one I keep referring to is the one that was given to us in 11 of 24. And I I I know Hie has a an email of it. So, if you don't know what that is, you can access it by asking Ally to send you the email giving you all of the large sheet that I carry around from a November of 24. And I think this is um the high school is very important. I think your point about the the uh public would need us if assuming it's passed the public would need to see and I think the high school would be most visible. Um you know what happened this weekend uh with Brown they had it came out in the media that they have no cameras and many colleges do not because they are
066protecting privacy of individuals. Um, well, the they're not they're having to answer questions as to as to um I don't want to answer questions saying asking me about why we did not do something. >> And um that's what they're being faced with doing. and it doesn't sound very good because we're protecting kids privacy um today. So, we need to we're not but the point is >> I don't want to answer questions. Why didn't you put in both entrances in the high school at once? When you do it at once, it's going to be less than doing it in staggered year steps and there's no continuity then of the purchase of the construction. By doing that, if that is what the board wants us to do, that means we will have to make additional cuts to
067other things that the community also wants us to have. And that's going to be the hardest part with this because this is saying about 4 million. If we do two entrances, we're looking at six to six and a half million, which means we need to make additional cuts then than what is out there due to where we are going with reduced student enrollment as well as the inflation. >> So when you look at restructure entry, you're talking the front entrance. So people don't have the free once they enter that first set of doors that they have free will to go where they want. It's going to be more of a chneled secured entrance coming in the front. We would not do the back one. >> Correct. Well, that's what the question would be. And I
068think >> Yeah. >> Because I've heard a lot from the community, why didn't we do the safety upgrades when we said we were going to? And I'm going to make sure I say this so people, >> we did that security upgrade at every single school in our district right now. the safe and secure entryway, the changing of where the office is located. All of those things were done with the previous facilities referendum. Those things were done except for the high school because as we played it out and people will remember during CO prices skyrocketed. So that's even with this this is a a projection. Okay. >> But as prices go up, we don't know where that money is going to go. But we do know that we're facing a deficit in year three and four
069right now, even at whatever level. If that's 2.5 and 4.5 or if that's 4.5 and 4.5 because of adding on additional components, that's that's a direction we'll take from the board. But we want you to be aware of that if that's the decision that is made. >> So we restructure the front and we do it like because the way it is structured right now is terrible, you know, and we put that in place. We still going to have cameras and sensors on the back door. I mean, we're still going to have security in the other locations. It's just this what protects the free will coming >> and we're going to have to change what is currently allowed at times of that you do go out the door >> that is closest to your car. It's
070going to have to be and I know I think Joan you asked this as well at one point with me. What is >> what is the consequence I guess of students not listening to what our expectations are to keep everyone safe? And that's that's a piece as well. So Mark, to go along with you, if you have one entryway, guess what? If you parked in the back and go to lunch, don't plan on parking there on the way back because you're not going to get in that back door. You're going to have to come in the safe and secure entryway. I get at the beginning of the day that you may be opening, the door might be open with administrators there watching kids walk in, but that's that's the reality of what we are seeing.
071Now, with that, could you say the front parking lot is only for juniors and seniors to be able to park in that have um release because then they are able to get back into those doors or do you say we're only going to put a entryway into the back area? Th those are the questions that we're battling with because I do know that you have our students that are in ACE park by teched. You have the students and go in that door. You have the students that are in the music will park by music and go in those doors. What we're saying isn't only the safe and secure entry things that we're going to be able to physically put in place. We're going to have to change a lot of what we have allowed up
072to this point in terms of students entering and exiting doors. >> Wait until you get those phone calls from parents and from students. >> Well, um and out in the community there are oftentimes we go to places you have to go in a certain door, right? And so, um, I think the suggestions you just gave gave of some examples of how it's not >> maybe easiest, but it might be safest. >> Um, I guess also, uh, I'm sure you've spoken with Dave >> and what his concerns are. I don't know what they are. Um, also what would the sacrifices if we only put in the front entrance be? I I think in order to make those decisions, we need to know that >> and the sacrifices are the ease of entering the that's >> No,
073I meant you said other things because it would add another two million. Uh I I'm guessing >> uh what what other cuts would have to be made >> uh in order to give 2 million to the uh back entrance >> which could be staff. So then it's like are we cutting 2 million? I'm just right. So we said that's where our biggest funds are, right? So, I think it's the um we have the the entrance in the front where they need to come back in once the day has started versus the number of staff that are supporting kids in I'm not sure of what areas. I mean, one of one of um we said educational programming. So, I think there are just we're weighing all these pieces, right? And so what might be inconvenient for
074a high schooler to come in a certain door versus having educators in front of kids when I'm thinking about that second entrance. I think that I love that you're having meetings with each of us individually because I think we all are looking at things right and so it'll be good to get all that information together. >> And when I look at that so educational programming we look at best practices for teachers. What is the best practice for them to provide education to those kids? Right? So, let's look at when we look at security, what's best best practices for kids to entering the building. Best practice is you go in the front door. Um, you know, we have to and like you said, Katie, when you go to other buildings that like I look at the
075county building, you go there, you have to go in one door and then you have to do security check, right? So, um, at least we're not having that yet, right? But I don't see that eventually it's not going to be an inconvenience for those kids. Like, when we change it, those seniors and juniors are going to be like, >> but eventually those freshmen when they get up there, >> it's just going to be normal for them. >> So, I'm going to play a little devil's advocate on that one. So there's no parking in the front for how many kids are out there at the high school and they come back and they park in the back and we have the day like we just had at -20° and they got to park in the back
076and walk all the way around the that big of a school out in that cold. >> You want to get that call from the parent? I mean I'm just I'm just saying >> I have a I have a child there as well. >> Yeah. I'm just saying >> she's not going to like me saying this out loud, but she also doesn't have to go to lunch. >> Yep. That is true. So if they if she's planning >> Yeah. >> and she doesn't want to walk out in that cold, she better pack a lunch or she's eating hot lunch that day. >> Good point. >> I I I'm not I'm devil's advocate. >> I know. And I >> My kid's gone next year. >> That's And I get it. I mean, I've lived it. I see
077it. >> I just I'm I'm chuckling because I know what's coming. >> I know what's coming. >> Well, and I remember back in the day when we It was closed campus. When it first opened, it was closed campus. We didn't allow kids to go and and I'm not saying we have to go back to that. I'm just saying, you know, that could be that could happen, too. So, they don't have to worry about that. >> There are schools that are doing that as well, >> right? And that adds to the safety. You know, you got kids leaving for lunch and then what happens if they get in an accident or whatever or come back with somebody, I don't know. It just it that adds more to it. So we could say, "Hey, we're getting into
078a closed campus." And then it's not a problem, not an issue. that doesn't safety is one of our in our strategic plan. >> So I think um just so thank you everyone. We have the question that we're going to short up um and then we've shared some information regarding um our thoughts regarding the school safety and security. You're going to be putting together a couple different plans and taking our feedback in that. Then once we get those plans, we review them. We come together in January and then we continue open conversation because we want to be transparent in the decisions that we're making. Is there any other information, Mr. starting bar you and your team need from us for those next steps. >> I don't believe so. I mean because even when we talked about
079this question if if the board comes back and says that they want 6.5 to be spent that they believe that's what needs to happen then we will have those additional cuts that are possible to make that a potential reality. And and that's where as that's where you have to wrestle with and I'm just going to say it and Joan, you're absolutely right. It's safety is one of our our pillars and what you're going to find out is that each thing that we're going to have to talk about and wrestle with goes against our pillars >> is our pillar. Yeah. >> That's that's the part that really stinks about this. And that's that's the difference of 10 million last year or $40 million versus 30 million moving forward in the next four years. $10 million does
080a lot of things. They wouldn't even be a question right now. Um even if we would have said that we'd be able to go forward with the two million, it wouldn't be a question that we're pondering. But as as we've had just discussions right now, the options of cutting are not great options. When when we say a school, it's easy to say a school. It's going to be much harder when we say the name of a school or the name of schools. And then when you have the pictures and the knowing the staff that that's affecting, knowing the longevity that people have had in those buildings, um that's where that's where it really hits and that's where it's not fun. And I I just more than anything I want this board to understand that the
081decisions that are going to be in front of you are not going to be fun decisions no matter what. And I will use the snow day as an example as I had a number of people not happy with that decision made and I also had a number of people that reached out that were very thankful for that decision as well. These are the the decisions that all of us in a leadership role that we will end up having to make and it will cause a lot of people a lot of anger because it affects them personally and that's how they get to think because they get to think about it how it affects them individually where we have to think about it from the district lens of how it's going to affect the district and
082I want to make sure staff, parents, the community understands these are not decisions that I want to make. These are not decisions that you as a board want to make. But I look at Oshkosh right now and I think Brian Davis said it perfectly. People can say take more time, take more time. $6 million is $6 million. Those are not easy cuts. That is not programming. Those are not consultants. Those are not not patching up a parking lot. Those are huge school buildings, staff and people that we support and we want to be supporting and it ends up being the burden on them and on all of us as well. Um >> and have taken lightly at all >> and problem is we don't have the luxury of taking more time. I mean because of
083the fun funding mechanisms and the shortfalls happen now you know and and that that's the unfortunate we don't have the oh take it you know don't make rash we we aren't making rash decisions these have been discussed over time and we don't have the luxury of taking another year to mle it over or whatever and think through it >> our luxury unfortunately >> will be if we if I mean this is this is where we are people the luxury will be that we they have four years to start making additional cuts knowing that bigger cuts are coming in year three, four, five, and six unless something changes significantly. That's that's the luxury that we're dealing with. It's like a a weight loss program where we have to lose 30 pounds or 60 pounds in the
084next year. Probably not going to be fun either direction we go in, but one is going to be give us a little bit of extra time to actually get there and actually maybe make it happen. That's what we're looking at though. >> Yeah, >> it's significant changes that are going to be lifealtering. >> I wonder Mr. Steinbirth because um Mrs. Panawa has brought up uh both entrances. Um could you get an approximate cost on what it would be with the one entrance or both entrances at the high school and what that would mean just so that it's an option to see what those different realities are >> and the consequences of what would have to be possible. Right. Exactly. Yeah. And the other thing about timing is um we were talking about the jail and
085that coming in front of the public and I and before before the meeting um we need to get this done because according to Mark this is that happens tomorrow that's >> that meeting is tomorrow but it isn't the timing on that isn't I you said for like three years. Well, no. I don't take my word. You know, I'm I'm assuming tomorrow is just to pass the if they can get an architect to draw a design up for it. I mean, then you got to get, you know, that fund that. Then you gota I think uh County Executive Sam Kaufman actually had a really he spelled it out really well, >> you know. I thought I was like, "Oh, this is interesting." I mean, the way he spelled it out was very educational. So, if anybody
086wants to go on Facebook and look at his, I don't I don't see this being, oh, they're going to start breaking ground next year. I mean, before they break ground, I I my gut is going to tell me it's it's a couple years out before they break ground on that. And there's going to be a lot of meetings before that happen. So, >> and they didn't they got to pass it. >> Yeah, that was one thing I was going to bring up, too. Uh, I think that's going to be our biggest hurdle because there's a lot of misinformation even about that county jail. um saying that like it's guaranteed it's going to be $400 million where it's not guaranteed that it's going to be $400 million. Um, honestly, I think that's going to be our
087biggest hurdle because I mean, sure, they're not going to may not um be voting on passing on it, but it's going to be lingering over there and people are going to be thinking about that when they go to vote in April. >> That in taxes, and I know you've said that for a long time now and people are getting them and yeah, >> it's hard on our community. >> I was going to say that too, the property taxes. >> Um, I don't think you can write that out is uh Byron and Tida and Town of Fondelac and Empire etc. all got hit in 2024. >> Correct. >> And the difference between the 2024 and 25 is nothing there. They didn't you know it it it leveled out and in some cases went down in those
088areas. Uh is my understanding. So unfortunately the city >> the city >> just got >> this burden put upon them in 25. >> Yeah. And um I ran into my neighbor the other night at festival and she was hot about the jail and her taxes going up and then she's like and now we're going to have a referendum and I'm like okay and she was I'm like I gotta go see but just it's all of it. >> Yeah. >> And it's a lot and I get that. So, I think what I'm going to do is >> just want I do want to make a comment there on Sam's, if you go into the comments area, there's a gentleman that actually did a five-year growth of tax tax levy over the uh county, city, school district,
089Marine Park. You know, they're kind of expressing that the county is only 1.9% growth over five years. You know, basically, hey, we're managing taxes. I really like the school district one is 0.5. And I I took a screenshot of it because I'm like this is good information over a fiveyear growth. We're not increasing our taxes at the school district level really. You know when we look at the fiveyear growth per period of it now the city of Felik yeah it's 5%. You know annual growth. So the city's not helping our situation obviously and being able to dissect that and pull it apart and say all right what is that looking like? I unfortunately people just look at the bottom line they see that increase and that's what they feel because that's what they got to
090pay >> and there was some massive increases in the city of Felike. I do know that. >> So thank you. Why don't we um I think we've got our conversation. We talked about um your recommendations. We have a plan of moving forward as well as the questions. So um with that seeing we have another couple meetings coming up. Uh, can I have a motion to adjurnn? >> I have a motion to adjourn the special board meeting. >> Second. >> We have a motion by Mr. Frame, a second by Mr. Henshel. >> Can we please have the role? >> Frame? >> Yes. >> Henchel, >> yes. >> Ly, >> yes. >> Maine, yes. Oliver, >> yes. >> Panel, >> yes. >> Motor, >> yes. Motion carries 70. We are adjourned at 6:15. Thank you.