Regular Meeting 7/22/2025

001What's that? >> No, because >> it was the fire >> never knew that it was different. So, I'm glad because I don't know some of those community things, but they don't tell me. >> Well, and I like Facebook. I'm like, where are you going? And then she asked for people to come and help move them and things >> and then I saw that they went to Ohio. So that's how I know otherwise I know nothing. >> Hi. >> Hello Vicki. How are you ma'am? How's your summer going? >> It's fine. >> Yeah. [Music] >> What? Okay. We're live. >> Oh yeah. >> I told you this. Was it didn't I just see Joe? >> Oh yeah. >> Dropped his stuff and I think he rushes. Hey, I know. I'm like every >> I just need

002one. Yeah. And I think Joe does. >> Well, hello everyone. Welcome to our board music. You are too much. >> Hi. >> Hey, how are you? >> Good. >> See, you just text me. >> Text me. I was like, >> last week he text me like I'm going to be a little late. I was like >> getting in my calendar for the last >> Yeah. The first when I first read it, I was like, >> for what? >> Yeah. And then it dawned on me. It's Tuesday and I bet he thinks it's >> Yeah, I was checking the calendar. Am I supposed to be somewhere? >> I got my way home. >> I'm in German Town. >> They listen to you. They listen to us. >> Oh, hi Bill and Susie. [Laughter] >> I don't

003know anybody else. So, I'll learn all their names and then I'll say greet them all. >> There's something mattered with me. I told my granddaughter. [Laughter] >> Hey, I did not confirm I agree nor did I agree. >> I'm glad it's not just me. >> I'd like to call the meeting of Ser Lake Salem Joint One School District to order. Please stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation indivisible with liberty and justice for all. >> Roll call. Mrs. Gallich >> here. >> Mrs. Reger >> here. >> Mr. Hurst >> present. >> Mr. Gentiel >> here. >> I am here. >> Open mean compliance check. >> Yes, it was posted last week. >> All right. Public comments.

004I did not see anyone signed up. I know Mr. Jeb are speaking a little bit later on. Is there anyone else I would like to do public comments? All right. Um, moving on to the consent agenda items. >> Are there any questions on consent agenda items? >> Okay. >> Make a motion to approve. >> Motion by Mrs. Gallich. Is there a second? >> Second by Mr. Hurst. All those in favor? >> I. Motion carries. Um, two things. I'd like to um ask the board to move item F for board approval further to now so that um if you have any questions, our representative from the organization or the company that we're um recommending we go with for the furniture is here. And the other thing I want to do is introduce Miss Younglood. She is

005our new sped director. So, just making sure everybody knows who she is. I kind of forgot that not everybody has seen your face. And Sean Higgs is in the back. She is taking minutes for us. She is our new administrative assistant. >> Very nice. >> So, um, do you guys want to just quick introduce yourselves because I don't know if Sean knows everybody. >> Uh, Joe Hurst, Mike Gentiel, >> Brian Hopkins, >> Amy Ragnner, Vicky Gallowage. >> Nice to meet. >> You'll have to remember them all. So >> by the end of the night, >> is there a motion to move 8F in front of reports? >> I'll move that. >> Motion by Mrs. Gallich. >> Second by Mrs. Ragnar. All those in favor? I >> I opposed. Motion carries. >> Um furniture vendor. >>

006So we um I asked Brent Brener to come to our meeting tonight in case there was any questions. Um, we are as part of the referendum, you as you know, it was included in the referendum to get new furniture. I've removed that from PSI's juris jurisdiction, so to speak, and am doing that. We're doing that ourselves to um not have to have the markup that PSI has. So, in order to do that, we met with I contacted three um vendors. We had two of those vendors come in and do a presentation to a small group of people including board member, staff member and admin. And um then we we talked after the committee meeting and decided to choose um Brent Brener and um Jodie Hart. Is that right? Um from Complete Office furniture to do

007the work. Um there are they have state bids and bids. It doesn't really matter what company you're going with because they have state contracts and things that kind of um what do you want to say? Level the playing field in terms of cost. So, it was really about who do we want to work for with, how are we going to educate our staff on the products and selections that we want to choose? Um how are we going to get students involved and who did we think was going to work the best with the that committee that will be coming together. Um I did check with area DAS and um computer or complete office furniture has worked with uh like Wesa for instance. So I was comfortable with the recommendation as well and our committee spoke

008with them like I said and heard their spiel um and we're satisfied with that as well. I don't know Vicki was there and Mike Gentiel was there. I don't know if you want to speak to that and if you have any questions that's why Brent is here. I just um don't have a particular comment about either one of the vendors although they both did a very good presentation but when it comes to uh asking for proposals what I would ask is that all vendors receive the same information and they're also afforded the same opportunity to meet with staff uh and tour uh the pertinent areas of the school that will be um >> credible >> dealt with. Um and not just this one, but all that bids that we're cutting coming out with. And if

009if there could be like a a check sheet so that when we as a board ask, we're comfortable to know that everyone was given the same opportunity. Whether they took us up on it or not, that's another thing. But that's also helpful to know uh whether they had an interest to see what we were what we needed, what we were offering. I think that's an important part of uh the bidding or the requisition process, but I'm comfortable with uh the recommendation >> as am I. >> Okay. >> Do we have a process for how we like secure bids so they're consistent for all vendors? Yeah, typically um PSI is doing that, remember? And they're bringing the bids to me this time because I was handling it. Um we did it a little differently. So the

010both vendors were given the same thing at different times. The one vendor came in the fall and and toured the building and met with some staff members. So they had information from that time period. Um Brent's um Brent and Jody came, you know, recently. Um the other vendor had done some markups on it and um had already because I thought at one point we were going to go with furniture earlier and then we decided to wait till the referendum. So um I think that they were afforded it but maybe not in the same time period. So, if I had to do it again, maybe I would have them come out again. Um, I did think though that the other vendor could have been a little bit more force. Like, if she needed more information, she

011could have said that to me or said, "Can I come out a second time?" But I think in the future, I would just say, "Hey, we're going to offer you this again. If you want to come back out, come back out." Um so typically it's trying to get apples to apples giving the same access but also the same um scope to the work and we're asking for PSI to do that as well. >> Okay. >> Thank you Kim. >> Yep. Thanks Vicki for >> any other questions. >> Anybody have any questions for Brent? The one thing I guess I will add for the board is that uh the complete office furniture is offering with the f type of furniture that they're presenting it's a lifetime warranty >> whereas um with forward there was some that

012was a 20-year warranty but nothing that they presented to us was a lifetime warranty. So um I mean obviously are we going to keep the same colors came for the lifetime? Who knows? But anyway, I just thought that was a that was a nice little caveat to this. Also, >> lifetime in what regards? Like what does it cover when you see it? >> A lifetime warranty. What does that cover? >> It varies on on different furniture. Um, for example, a chair that you sit in where after a while it goes bad or the magatic lip goes bad. Manufacturer that we work with, um, it's a lifetime warranty. So, uh, DA's office in Kenosha called me up. There's they have one that's almost 20 years old. We got a new pneumatic clip for it. Um it's

013covering the warranty. >> Okay. >> So whether we install it or they do, you know, we could charge something to install it, but for that it's simple just popping one up or no one in. Um so it's going to vary, >> okay, >> with with furniture, but we do more K12 furniture than anybody in the Midwest. So we work with vendors um like Wisconsin Bench um uh Palmer Hamilton who does the laundry tables you have Wisconsin companies like that and we deal with a lot with Han which is a manufacturer out of Iowa who owns the market K12 furniture and they're the ones that have the best warranties on everything. So, we deal with schools every day, so we know what um the laminate on the corner of the tables or the desk get pulled

014up or you know those type of things and they're all covered. >> Just so it's not deliberate damage, you know. >> Yeah. Yeah. >> I'll make a >> Yeah. >> Oh, sure. Go ahead. Um, one of the things that all vendors can do this as far as furniture can go to the same manufacturing furniture and things. What we um are different than than most is the design and that's why we talked about one of the first things we talked about is is performance charging um design time and layout and f layout and things like that. That's all included in what we do. So people can go to the same get use the same W state contract on furniture. Every time you get the same price, but where the difference is they're going to charge for

015design time for every rendering they do for you for all these miscellaneous things. Um not just because I want to make sure my taxes stay low, but uh just because we that's how we deal with all schools. We're racing unified right now. Um I think we saved them almost $30,000 in just design work. Um, so that's always included what we do. >> Yeah. I don't think they know how much he's going to be on I don't think you know how much I'll be talking to you about that. >> She's going to he's going to regret that because I one of the things I was really important to me is that our staff was informed about how to select um furniture and it was very intentionally selected um for color for um meeting our values. And

016so that's one of the things that I really appreciated is the amount of time that we're going to take to get because we had the time because really most of the furniture is not going to be installed until next summer, right? Because we can't be doing that in the middle of the year. And so we know we have the time to really be deliberate about it and make sure that our resources are matching what the community said in our strategic planning. >> Great. I'd like to make a motion to approve complete office furniture of Wisconsin as the vendor for the purchase of classroom and school furniture. >> Motion by Mrs. Gallow. >> I will second that motion. >> Second by Mrs. Ragnar. All those in favor? >> I I opposed. Motion carries. >> On to

017the DA report. >> Thank you, Brent. I appreciate you're welcome to stay obviously. >> Thank you. >> So, first thing, celebrations always. So, um I I should have really celebrated this last um month, but if you look up in the right um corner is, um something I love about um Riverview is the tradition of painting those blocks. And so, um there's if you get a chance, I'm sure some of you have been there, there's a whole new um section of our hallway filled with the new blocks that our kids did. And they really take the time on that. Michelle does an awesome job of getting them because, you know, you can't >> they would look they could look really sloppy if there wasn't an art teacher behind that helping them and getting them to think

018because, you know, and they really take their time and sometimes they're redoing things and making sure that they're really what they want and representative of themselves. So, it's so cool. Um, it's not something I've seen in other schools. So, I really like that. So, I just wanted to celebrate that and celebrate you, Michelle, too, because um I know if I was doing it, what they would look like. Um and then, um just, you know, we're in the midst of summer school and um we've had a lot of fun classes, great attendance. I think Jenny, what did you want to say about um summer school? >> Um it's going really well. The kids are all very engaged. If you go around in the room, they're all the various rooms, they're all doing something like hands-on. They're

019working in groups. They're building something. They're constructing. So, it's a lot of interactive classes and building a lot of those skills that they might not necessarily get in like a regular school setting, but it all being built in and the kids are super excited to be here. So, >> yeah. So, it's been very it's been a very smooth um summer school session. Um so, just wanted to update I asked Brian to come. Um Joe has also been at some meetings um update you on where we are in the referendum. There's a few pieces of the referendum that I've taken out from PSI. Centiggics, our crisis alert system is one of them. So, we had our third meeting today. Brian was a part of that. Um, it was pretty brief. I thought it was going to

020be a little bit more in depth um about when the um all the materials are here to put up, how that's going to, you know, how they're going to get access to the building, when that's going to happen. We don't have an install date right now, but we've also Julie's been a part of some of them um some of the meetings and so has um Compunet. So, the materials are here. Our visitor management system, I believe, was installed tonight by Payton. Um and our front desk will be trained on that um I think next week. So, um that's going well. We just have to wait for the date of the install and then the admin team will get trained and then it's time to train the staff. So, it's moving along. Um they've been very

021responsive and um we're getting all the things filled out for them that they need to make sure that it's a smooth transition. Um some of the other things that are happening currently is our FOB system got installed today. So, you may remember me um either saying in an update or maybe I said it in a board meeting that our FOB system of course went down like at the end of the school year. >> Um and I was unsure if we were going to have to use manual keys like the old days or if um we couldn't do the FOB system before our front vestibial was done. So, um Great Lakes won the bid for that. Um and they're who we work with anyway. They're so great >> and and just like so helpful. Um, so

022they were working yesterday and today and they're coming back again to install um or to make sure the fobs are working. Um, and with that came um a camera that is going to be on the outside now so that this year already we have that outside door locked um and that camera so that Patty can see who's coming in. So that's been um you know that's been one of the biggest things that have moved really quickly. The fence um is set to be put in in early August. That bid was approved. Um our gym floor, the install is August 1. >> What was the cost for the fence? >> Well, we don't have the final cost because PSI hasn't given us. That's one of the things Joe and I talked to them about. The raw

023number was 12,000, but that doesn't include all of the things that go into what PSI's work was done. Do you know what I'm saying? like there's a markup that will happen based on that. That was the raw bid. >> And so PSI is when it accepts the bids. >> I accept the bids. PSI gathers the bids, presents them to in this case they presented them to Brian. Brian and I and um and then we tell them I mean they give us a recommendation, right? >> Um based on that they had to pull a permit. The permit I think has been pulled. That's your understanding too. Um, and Brian, I think there was some like things around Brian wanted to make sure that the fence was exactly where it should be, right? And that kind of

024thing, but it's set to be in early August. >> And so, we're much going to be even with the markups less than the original $60,000 that >> so far we're coming in under budget on every item. >> Okay. >> Um, but um I've asked >> what's it? >> She knocked on what I said I was thinking. >> I know. Um I am asking them to there's a lot of emails going back and forth and a lot of various communication. It's hard for me to like you know what email do I have to look back on that. So I created a spreadsheet for them that I want them to put all the bids in all everything in one place because if I have to look back in two years and plus it's a longevity thing for

025the district. to create some history of why we chose what we did. And um so I asked our uh project manager to utilize that document to make sure it's all in one place for me so that I can keep things straight because it's really like this telephone debacle that we're in right now. You know, you can't remember like was it that bid or was it this bid and there's just too many emails going back and forth. So when they place it in your spreadsheet, are they putting down what the bid is and then what their like administrative fee for lack of a better term? >> That will be something else. So what they're going to do is I asked them to put the the vendor names link all the bids. >> Okay. >> In one

026spot, the bid that won. Y >> and any notes that we have to have. Um so that I would be able to say at any time if someone had a question I could pull it up. >> Okay. >> Um Joe was at our last meeting and asked them and he said he was going to be getting that to us. Um because one of the things that PSI said is like well we're going to wait because we're going to put some of all of these things together um so that we're not peacemealing every little project with all the markups. And Joe, you can speak to it if you want to. And we both said, well, Joe basically said, you know, about how much you're going to charge us, so just can you put that in there?

027>> Yeah. I mean, and and and they said that they would. It's not something that they typically do. >> Um, >> which is not uncommon. A lot of contractors don't put their markup on each individual bid. They throw that in at the end of the project. That's not how I do them. uh we do what we call open book markups so our customer knows what our markup is with each scope of work and so we asked them to do that and they have >> said that they would be willing to do that >> I think it's for me the reason it's really important is that I have to manage our funds that are in um like that we have in cash and if they're withdrawing funds I have to know what the costs are so

028that I don't withdraw. I don't want to end a bond early, right? And if I'm paying Centiggics and I don't know what they're going to pull from our account, I have to know, do I have the money for Centiggics? Does that make sense to you? >> Or I have to ask Ciix to wait. So, I can't wait for them to tell me what it's going to be in in a couple months because some of our CDEs and bonds won't it won't be matured then. So, because I'm managing some of it, I felt like it was important for me to know like, okay, what are these polls going to be and how much is that going to be so I know how much is left over and then when if there's other things we need to

029allocate money to, we know exactly how much we're going to have. >> And PSI should give us a good idea of what those are going to be, what those are going to be. It's not going to be we pay each time we have a project, right? They'll they'll be what they call draws, which is there's an estimation for the total cost of the project. Depending on what percentage PSI determines that we're at in completion of that 100%, they'll bill on what on a draw, whatever that percentage of project completion is. >> Yep. >> Okay. Um the doors, um Brian, did you want to speak to that because I know you brought the >> Yeah, I mean today they dropped off some colors. We're going to go with the blue that matches the rest of the

030doors. They're going to be fiberglass aluminum frames. Um they're put on order now and they're thinking six to 10 weeks. Probably will be during the school year where we'll just have to rope that area off and work around. It won't take that long, but you know, we can deal with it. So, they're in the works and they'll be in when they get here and we'll be good. >> How many doors are we doing? >> Six. >> Yeah. So the three on both sides of the gym. >> Depending on the size of their crew, they should be able to do about a door a day. >> Yeah. So I guess the big thing is is tearing out the old frames that are all rusty. >> So >> Well, and it's like anything when you're remodeling, you

031you don't know what's behind taken out. So you know, there's a potential for can of worms. But >> but if everything's standard, it should be about a day per door. >> And they're going to be fiberglass. They won't rust like the old ones are >> with the aluminum frames as well. Yeah. So, >> okay. And I'm gonna let Brian talk about the boilers, duct works, and controls. We did approve the bid with Helm. Um and um we did have that one rooftop unit going out. So, there was extensive conversation about that as well because we didn't want to order it and then or repair it, right, and spend $5,000 to repair it only to replace it later. So, there was some of that conversation. So, >> yeah, it's the rooftop unit too that takes care

032of the library, the art room, part of the office. Um, we decided or you guys decided to go ahead and get that going far as on order because it was on the on the dock to take care of next summer. So, it's ordered and um when it gets here, we'll work around it far as installing it, taking old one off, putting a new one on. So, >> and the boilers are started. Boilers are demolition of the old ones is in the next two weeks. Guy was here yesterday measuring. Um they'll tear out the old ones. They'll pour some cement for the new ones because the new ones are giants, I guess. Um so we're going from um three boilers to two, but they need to pour some cement for a pad. Um within the next

033three weeks, they are thinking they're going to be putting the new ones in. So >> awesome. >> Should be good. controls duct work is happening. >> Yeah, right now they so they measured the duct work that's on the rooftop. Um that's kind of a vinyl base right now. Um they measured that all with laser measures last week and now they'll go back to their shop and produce the metal ones that should have been done like that originally and um they'll take care of that as soon as those are all made and ready to be installed. So, >> okay. Um, telephones, PAS, and clocks. Um, so that's called all one unit. We took out the clocks because it was um Brian just said, "I'll do it." And he saved us about $5,000 because he ordered them.

034So, that was a great savings. Um, and uh after much to do around the telephones, we the bid that won was Munger. Um, and their uh local company, I have personally worked with them before. really they've bid on our if you remember our M MSP services they did not win that but Compunet has worked with Munger before so I have a call in the next two days with them to get them out um and um so that will be done um by the we don't have a date yet but by the end of the or by the yeah by the end of summer um and then the lighting um we are still waiting on bids so we had a bid come through um and I talked to PSI I I think they were, you know,

035asking that, well, that there's only so many people that can bid and I said, I, you know, I need to take two, I need to see two to three bids so that we are sure that we're getting the best price. So, that's coming as well. Um the rest of the things that are you know sort of major um we met about we met in um with admin and depending on who it was affecting the office team was there um to talk about some of these other areas playground furniture office science lab and courtyard very high level um Brian was there as well basically we talked about the things that we needed um they had some renderings we sent them back with more ideas, they have to price it out, right? Because, you know, you're asking

036for the Taj Mahal and then they come back and you're like, well, I guess we don't really need that. So, um that's part of what they're doing now. So, that will be happening more in the fall. Um the playground and the furniture is um going to be more like a committee work um with parents and kids and staff so that we're getting ideas and um everybody feels invested. I will say um to to Brian, Brian's been excellent, really taking the ball with this and handling a lot of it. I really appreciate it. Um lots of responding to contractors. Um I'm asking to meet with him. Um on top of all the cleaning and other things that he's doing. It's been it's been really great to have him on our side and with all the history

037that is in the building being able to say that and sort of weigh in. So I really appreciate it, Brian. >> Thank you. you've definitely gone above and beyond. Um, and it was very helpful to have Joe there because um, Joe can really speak the language and I don't think I think when you have someone that knows what they're talking about and can really ask hard questions, it's been really good. Bruce has also been very pivotal in helping with the phones. Um, again, it's a whole, you know, Vo system, it's going to the cloud, all of that. So, he's really weighed in and pushed back a lot on um some of the bidding and and some asked some of the hard questions. So, I feel like we've gotten to a really good place where it's

038apples to apples and we've asked some hard questions so that hopefully we don't and hindsight's always 2020, but so that we get the best now that's going to have longevity for uh the school. I' I'd actually like to just throw in here and and give Bruce some credit as well because he he dug into some language, some stuff with the phone systems that I don't know that any any of us here would have had the capacity to understand uh and and got some answers for us to help us make a really well-informed decision on the phone system. >> Yeah. So, Joe had a conversation with him about that specifically. So, um, and he's done a lot of the leg work with, um, a couple of these companies and, um, so it's, yeah, it's I feel

039really confident about that. >> Question for you, Kim, on um, you know, looking at like the gym stuff, are we looking at replacing like the sound system, like a kind of a facelift, some of that stuff in there? >> I think the board will have to decide at as we get closer, where are our funds? are things still coming in under what is the money that's left and here are the list of things and you know what what are we going to prioritize because I think that's a really big piece of it um and I guess you never know what's going to happen in the next year or you know 18 months so I didn't know the FOD system was going to go right and so just I think the answer is we have to

040wait and see what else can be done with those funds >> do we kind of have our running So at the 9th hour when it's this is people have been coming to me like are we doing this? >> Well, you never said that to me when when I was asking for things. >> Um so yes, we do have a running list. >> Okay. >> Well, which is a big which is a big plus and a big change because one of the things that that we were missing in previous years is is that we did not have a good account of where our systems were at when we needed to be replaced. And so now we've made that a point of emphasis to not only understand where our systems are at, but also plan for when

041their life expectancy is done and what we're going to do to replace those in staged periods as opposed to like we're at now everything all at once. >> In terms of the gym floor, I know we talked about, you know, it's being replaced or being replaced now um in August. Are we investing in like new chairs that have bottoms? Are we putting processes in place? So kids are >> We'll have new bottoms as of today. >> Yeah, they're done. So yeah, we ordered them and took care of them. So >> awesome. >> All new tips on them. >> Great. >> So as like we're talking about furniture, Brian brought up the um doors and colors. Do we have a big >> and what? >> Like Brian just brought up like we're going colors. >> Colors

042of the doors. >> Oh, colors. >> I was like colors. What is covers? >> No. Do we have like a big So rather than attacking every little thing as it comes up, do we have a big picture of what we're kind of thinking? So as we're talking furniture, what we expect these the theme to be around the school >> like our branding kind of. >> Yeah. So it's all cohesive and it's not >> same font, same color, some of that stuff. >> Yeah. So Julie and I worked a lot on that. The fonts, the colors. We have something that's in our um drive that has all of those things that's part of the some of the things that I that we did right um when we came in. So you'll see even on our um

043the website but on all of our um powerpoints and things all of that is cohesive um in that and part of what Brent's team's going to do is help us match that as well. >> Okay. >> Yeah. So it's not peace meal, right? >> Yes. Yeah, you don't want it to look junky. Yes, I know. And we have a lot of really good people on our staff with great eyes. Julie is really good at that. Jenny's really good at that. Michelle's really good at that. And making sure that it's all coming together. >> Okay. Any other questions on the referendum? >> I saw the west of the eye post. >> Oh, good. I forgot to say that. So, we did do a press release. Uh I sent it to them last week. So, the press

044release went out. Julie is going to post it. Have you posted it yet? Post it on social media media and it is on our um website as well. Um just an update about where we are in the referendum similar to what I did tonight. Um and we are doing a community newsletter. Julie and I are working on that right now. Um some of it has the budget updates and um I we're thinking about how can we get a little bit more of the referendum in there as well. So, that newsletter we're hoping to go out mid August. Um I when we start to get things that we can take a picture of, I will do that as well. Right now, there's just not much to take picture of. Awesome. Okay. Um budget updates. So, um

045notice our friend is back, Tim. Um so, um I'm going to speak to some things. He's going to go over some things. Um I'm I I I've been um sharing some things with you. Thanks Brent for coming. You're >> welcome. >> Um some things with you in um the board updates and I'm sure that you've been watching the bienial budget. So um wanted to just highlight some things and talk about a little bit about the impact of it. I'm trying to do that in the community newsletter as well. Um there's no per pupil um change or state equalization aid. So what that means really is the the the um legislators have not given us more money in that in that regards. And so it disproportionately will place more tax burden on on um taxpayers because

046usually state equalization aid and per pupil um funding goes up. And because that's not happening, we still have the same amount, but the amount the taxpayers pay is going to be a little bit higher or and we're not exactly sure because state equalization aid amounts come out in mid-occtober or October 1st, Tim, which I get those mixed up. >> Beginning of the property value. >> Yeah. >> Um October 1st. >> Okay. So, we'll know more about that then. Um I think one of the biggest things that um came out is that there'll be a increase in special ed aid. So currently I think we're So currently we're in a and and will be some certain which means there's a big pot of money and and Tim speak up if I don't say it correctly. There's

047a big pot of money and they're estimating last year that we would get 30% reimbursement for all of our categorical um spending. If there is more spending by districts that may fluctuate because there's only this big pot of money, right? So then maybe you get 29% or you maybe get a little bit more 31 if districts under spend. So what this um what we were asking for is that it wouldn't be some certain um so that if if it said 30% we would get 30%. That's what we were that's what um the school districts were lobbying for. it states some certain. So that means um if school districts if there's a lot of spending even though they said in the first year it's going up to 42%. It may we may only get reimbursed at

048like 40%. Okay. So it's a little bit shaky. We're the likelihood of us getting reimbured at 30%. That's not going to happen but it's not exactly 42. So that's a little bit misleading I think sometimes for the public. So what um the first year they said it's going to go up to 42%, second year 45%. Remember we were asking for 60%. So it came in lower but it is an increase. Um I budgeted we budgeted conservatively at 37%. So um right now that is showing an impact on our budget of about 66,000 but if we get more it could mean up to $112,000. Does that make sense to you guys? >> Um, high cost, which is also associated with um, special ed, um, went from 19.2% to 50% in next year and then up to

04990% in um, the school year or fiscal year um, 2027. It really, it sounds like, again, it's a little misleading like, oh, look at they're getting this huge increase. It really depends on your claims. And this year, for example, we had $11,800 in claims, right? So, it's not like we're getting another $100,000 added to our budget. Um, and it's hard to know exactly how much that's going to be because it depends on the needs of our students and what we can claim. >> Do do we have like for that instance, do we have any one-on-one pair of professionals ba for behavior? >> We have. So last year, Tim and Angie worked very hard to look at all of the Yes. the one-on- ons, all of the the different things that you can claim in there

050um to make sure that we were getting the most that we could out of the high cost spending. >> So we are any of those aids salaries coming out of the high cost? Then >> there is you. Okay. So partial, right? Because high cost is a percentage above 30,000. you know that, but not everybody does. So, first you have to reach $30,000 threshold for a student and then if let's say they reach 35,000, you get this year 19% back of that 5,000, not of the 35,000. >> That's what over whatever's over the 30,000. And that that and that holds true for 25 or 26 and 27 as well. >> Yes. And so the answer to you is yes, but most of our paraprofessionals don't make more than 30,000. But what happens is when you put

051paraprofessionals in with speech, with OT, with PT, it starts to build up. And then if you're claiming Medicaid, you can't also claim high cost. That's double dipping. So there's there's a whole bunch of moving parts. So again, happy that we were granted um an increase, but the impact isn't as great as it seems when you see it going from 19 to 50 to 90. >> Um >> but is that figure cumulative or is it just like per student? >> It's per year per student. Am I saying that right, Tim? >> Yes. >> Okay. Per year per student. So if one student has what you said all the different factors involved and then that total amount goes over the 30,000 then you get a percentage back the above 30,000 >> per Okay. >> So if it

052was 40,000 you'd get this year uh 19.2% back of >> $10,000. >> I got that. I just wanted to make understand it's per student. >> It's tricky. >> Okay. >> But I have I got that. Yeah, it's I know it's tricky. That's why Tim is good at I it's good that I'm saying it because then Tim can say yes, I'm saying it um correctly so that you're hearing it the right way. Um the other thing that's going to impact our budget is um right now um although today there was a little bit of a change. Uh the federal government is withholding um is putting on hold. I wouldn't say I shouldn't have said withholding. They've had it like embargoed our title two and title four funds. Um I did get a memo today that said

053that they've now released Title 4. Um and so both of those um things obviously we depend on it would be if both of those did not occur it'd be about a $17,000 negative impact on our budget. Um and then the other big thing that happened was open enrollment cost. Well, open enrollment reimbursement went up and you can see um what it was this year, what it's going to be next year. and then F FY27. So, we're in good shape because we have more open enrollment coming in than going out, but for some districts, it's going to really hurt because they have more going out than coming in. So, um it both helped us, but also our the cost that we have associated with kids that are going to other districts also went up obviously and

054that impacted that'll impact our budget as well. Um Tim, do you want to talk now or do you want me to go through projections for 2526? >> Why don't you do projections? Okay. That would give us a little bit better perspective. >> Um so again, no per pupil chain, no per pupil aid or state equalization change um in the bianual budget, low revenue ceiling stays the same. That doesn't really affect us because we're above that. Um right now our estimated projection of o uh open enrollment coming in is about 900,000. um and going out is about 700,000. Um we're that is changing daily as well. Um every day Andrea is coming to me like I have another student or this these people change their mind. They actually do want to come. So there's some changing

055that's kind of a moving target. Um we are looking at Courtney is looking at possible transfer of service for a couple of students that are coming in. Um which will impact our budget. Transfer of service allows us to um in increase our tax levy um if the student coming in requires additional things that we would have to hire for. So we have to hire an aid because a student is coming in or we have to hire a teacher. So we're looking at the what we can do in terms of that um and possibly hiring some additional staff. >> Tim, can you raise that and not hire? >> Say again. Can you still like take the transfer service but not hire like still take the increase? >> That is correct. Okay. If you know that you

056or you intend to hire but you can't find um you you can't find a person at in September to take that position, you can still uh apply for transfer of service. Great question. >> Yeah. >> But do you have to try? >> Yes. I mean, we if they come there and audit, >> you have to show that you made a good faith >> uh um try at trying to find that position. >> What if you don't? >> You don't hire >> Yeah. >> Um you still it would be approved at the end of September and you would be able to um add that on to your levy. And um the only thing you can't do is do it again the next year. But um I worked with a district two years ago that needed three

057onetoone special ed aids and at the start of the year they couldn't find three uh um three candidates that would that would be acceptable and they ended up hiring I think two out of three um before I left the district at the end of the budget cycle in October november mber but you are right that um it it's good to identify that's midepptember the other district that they're coming from or the other government agency um would have to then confirm and then um that would be approved by DPI in the third >> and that increase in the levy is forever right it will never drop off >> so if we had I'll I'll make up numbers if we hired two um uh one to one aids at $50,000 each. That would be a h 100,000.

058Um we would add that to our levy this coming year and then that would go into the average that that never goes away um even though the kid >> kid or kids could go away or go to another district in the meantime. So, uh, Courtney, um, Courtney, um, Andrea and I are meeting this week to look at staffing and where we are with class sizes and, um, projections and where we are with needs within the building. Um, so we probably, um, if we have to hire, we'll have to have a special board meeting because we will want to >> um, get those things posted and hired in hopefully early August. Um so preliminary um preliminary e estimates right now $156,000 deficit for next year. However, there's a lot of moving parts and so it's very

059preliminary. Um third Friday count will impact that. Uh property values that we just talked about, the state equalization aid, uh federal aid, right? If we get some of that back and if there's any increase in that. um post-employment benefit decisions we have still yet to make. Um remember we're reconvening in the fall and then um if we do any hiring >> for that third Friday count are you you allowed to like incentivize that day for kids to come like giant pizza party something. >> Yeah. So I used to do that >> you do it on like picture retake day. >> Yeah. Yeah. We used to do that too. Um we don't typically have a lot of like I'm always surprised like well how many kids are and they're like seven like seven >> and we

060always know exactly like okay those seven kids they were here or they they had >> as long as they're here within the next Yes. They were either here how many days before or after. So >> we don't typically a three-day window. >> Yeah. We don't Yeah. It's not like if they're not there that day they can't come. And if if for some reason um they were gone um for an extended period of time like vacation, you can have that adjusted. You just contact DPI. It's adjusted, but you're just not paid, you know, you're paid later in the year for that. >> Okay. Um Okay, I'll go through this and then I'll put up the >> Okay, >> the other one. So, um just a quick update on 2425. We're, you know, it's we're still haven't

061been um completed our audit. Um I did Tim and I spoke with Baron yesterday. Um so preliminarily, this is what it looks like for our um expense wins. You can see moving to health insurance was a great win for us. Um there is some question about whether that can be um looked at as a win this 2425 budget year or 2526. So that's going to impact and swing whether we we're going to end in a surplus, not in a deficit as we had projected. So that's a great swing, but how much that surplus is will swing based on what the auditor says we can do with that 60,000. Um but you see where some of the other wins are coming in um where we went over in expenses um with retirees, right? Uh we had

062our custodial uh one of our head custodians retire and then we had two other retirees that um you know we did a an agreement with. And then you can see that in revenues we underbudgeted and came in higher both in um in interest open enrollment in common school fund and we we knew that the mental health grant was going to come in. We just never know when it's going to come in. So the other thing in the budget for 252 yeah 2526 is they increased the mental health pot of money that they will allocate for um schools. This year we got about $13,000. I budgeted for $13,000 next year. The likelihood of that will be that it will increase. However, for 2627 that number will go down. So what they did is let's just I

063can't remember exact numbers. Let's just say it was 600,000 total money that they allocated for two years. The first year they're giving us 400,000. The next year they're giving us 200,000. So they didn't increase the pot of money that they're allocating. They just shifted it. So we'll receive less money in the 26 27th school year. >> Question as you um go over the budget and you'd also mentioned you guys are looking at class sizes and where we may have to hire. What is what are your focus areas right now that you guys are keeping an eye on? >> Kindergarten and first grade. >> Okay. >> Um but we also have a few students that are coming in that are requiring high medical support. >> Um and so we're also looking at that and what makes

064sense. Does it make sense to hire a teacher? Does it make sense to hire paras? Um you know where where are those areas? And also, um, Courtney is really is really looking at this week, how are we using our current EAS? Do we have movement in can they spend some time in first grade classes or kindergarten classes? That kind of thing. >> Our other classes are fine. It's really those two. And what what's happening is, oh yeah, we're fine right now. And then, oh, I have a tour. Two more are coming in. And it just shifts it. >> So, that's kind of what we're looking at. >> Okay. Um, so the other thing we wanted to um just share with you is um now I have to make sure I can do this right. Get

065oh here is um a format that you have seen before. Um we've shared this a few times and so Tim's going to go over this is sort of what Tim and I use when we're talking about and and we're doing some sort of checks for outliers, right? So, we look at all the funds and say, are we within budget? Are is there an outlier? Do I have to be concerned about that? And if there is an outlier, is there a reason? Did we have to replace something? Right? And so, knowing those things. So, Tim's going to talk you through a little bit of that um because one of the things that he is sort of advocating for is that this is the format we use going forward starting in January, right? because it doesn't make

066a lot of sense to do a lot of that updating too early because not much is spent or and not much revenue is coming in. >> This would be my excuse me my recommended format um for the budgeted option that we get to in October and it's also the format that I used when I was full-time director of business services in Wan about 10 years ago and I liked it. Um, there's more information here. When I was on the school board in Westbend, they did not use this format and I was a little frustrated that uh that I didn't see a little bit more details. I don't need to know every line item, but I would like to know, okay, how are you monitoring and uh where are we? So, I have really two goals,

067actually three. The first one is is not to go too long on explaining this. The second one is is to give you insight on how we're monitoring um budget versus actual. And then of course um I'll call it a pilot program. I would suggest that we try to do this and maybe even supplement it with uh some quick um explanations of how school finance works. It's a little bit different than keeping your checkbook where um you have a a balance and then you get revenues in and you write checks and now you know how much you still have. Uh hopefully everyone is doing that. So, uh here here's my here's my start. And um >> are you using a laser? >> I thought I was using it, but maybe I could I'll I'll go up

068here. Okay. just so that I can >> because I can move it for you. >> Right. So, um as you can see here, um our budget is going to be in this column. We did our first uh review in January. We were looking for outliers. Um not paying attention to the exact number. Um we did another one in March and we did another one in May and now I've done another one at the end of July. But keep in mind not all the expenses and not all the revenues are still in taxes basically. Um you can see here at the end of May this is what we had for tax revenue and u which is surprising sometimes for school business managers is is the rest of it. This difference right here of maybe $800,000 really

069doesn't come to the district until August. That's called an August settlement. So you have to you record it as a revenue in the year just finished but yet you don't get the monies >> and that's because we don't make our final payment until July. So they do that final reconiliation in August. That's a great comment that um what used to be it used to be where you could use that as a >> um as a tax deduction. I would pay everything in dis by December 31st personally in Westbend and then that monies would come to the district in January. Some people choose the so-called 5050 where you pay in half in January and then you pay the other half in July. So a month later you would get those. And uh every district that I've

070been in, no 14. Uh I used to think that is there a consistency of would every district get 35% in January, 35% in February and then uh the 30% in August and the answer is no. It's all over the board. >> It's based on what's actually paid in. >> Absolutely. >> Only because I used to help with that reconciliation. So, it really is based upon which taxpayers pay it when and then they do the reconciliation and that's when the districts receive their money. >> Right here is um here's one win right here um which would be the number 280 interest on investments. We were very conservative saying we're going to earn $30,000 on investments um last year about this time and then as we got closer uh to the election, we had no idea of

071if the Fed was going to lower rates. So we went with 30 and we actually have 42,000 that we earned in interest. And I believe as I speak, we have one more um um one more interest payment earned uh to record. Uh in the next section right here, this 927,000 we this is open enrollment in. So other districts are paying us for students that are are coming in and our actual number was 927,000. Okay. will take that win. Keep in mind if we have two students that pull out during the year at 10,000, I'll use round numbers each. That would lower this by 20,000 and now we would show a short deficit. So, um my recommendation to districts is always be conservative on this number. uh as we go down here where you can see

072here's our budget in green for state equalization aid and then um I have put that we're going to receive it all they actually did a hold back DPI every year gives us almost all of that money except for they hold back maybe I don't know two or 3% and try to make some adjustments uh at the end. This is really interesting because it doesn't come one 12th each month but rather we get 15% of this total of this uh 2,480,000 maybe I shouldn't touch sorry uh we get 15% and then the next payment that we get from the state is at the beginning of December that is why fund balance a certain amount and fund balance is critical. Otherwise, the district would have to short-term borrow borrow to get through um what I would call

073the first bottleneck. But, uh pretty much I think here we're going to be uh pretty much on budget. This right here um can't remember without looking at my notes, but we didn't expect any money here. That might have been might have been mental health. >> It is a mental health grant. I was just going to say that. Yep. >> Okay. And going down further uh on revenues in the next section, these are um primarily grants. And the number to point out would be this 188,000. We had budgeted 40. And the reason that that uh figure is much larger than what we budgeted is we spent a grant differently. Normally you would spend it all the money in special education and we decided we would spend it on this um person. And when we chose that

074we had to record it in fun 10 rather than special education. fund 10 being the general uh fund. And then uh going down to this to the sum total. Uh notice right here um this is our total 6,255 and um I believe it was 6,166. So, we're we're ahead of budget here for revenue. Let's go to expenses. I like this chart personally as a business manager and as a board uh member so that I can have some uh comparisons. For example, um undifferentiated curriculum. Most teachers our budget is 2,350,000 and our actual expenses so far are 2,241. So we're about $100,000 ahead. I can explain some of that. And that is is typically we would we would do a health insurance payment of 60 $65,000 each month. And uh Sue Shields before um she took

075a well-deserved vacation said I recorded it on July 1st. I'm not sure as I speak. Um that would be my strategy. So this could be a little bit less. But we can tell um these would be the middle school students. Uh 140,000 would be by ed um 160,000 would be uh co-curricular and uh and then we get into uh some of the leadership like uh pupil services would be school counselors uh would be uh special education directors. um some um uh OT, occupational therapist, PT. Um 220 um is going to be uh curriculum and instruction. Usually there's a director there. Uh general administration. Um uh my pencil is back up there, but we meet the general administration. That's the board of education and the district administrator. But uh we we did okay there. Um maybe

076the easy one in this district, we have one person in um district or school administration, the principal. So this is pretty close to budget. >> Um business administration. Here's one to look at a little bit. We budgeted 801,000. we came under about 80,000. How did we do that? Uh first of all, um we changed custodial uh the custodial team and that saved on salary and benefits about 30 $34,000. Our busing was a little bit less. Um I don't think the consultant is in there. uh consultant is actually in uh general administration. So um I believe we beat this budget by a little bit as well. Um and then you have insurance, debt services and then other services. So um just couple more lines. Um if you could scroll down please. >> Um this would be

077the transfer amount from fund 10 to fund 27. Fund 10 is the general fund. Fund 27 of special education. Every district in Wisconsin runs a deficit in the special education fund. So at the end of the fiscal year, you must make a transfer. You cannot have a fund balance or deficit. And um my best guess as of a week ago is um we will beat budget um by maybe 30,000 but we still have some expenses to report. And then four on 430 the this total right here is open enrollment out. Again we were conservative and we beat budget by about uh $40,000. But again, if you have students moving around, they start in the district, then they move out. Um, you want to be conservative. So, we're at 6,90. And if we considering um on

078this chart right now we're probably plus 125ish even though we projected a deficit but we've had a couple of wins and um um we're pretty happy and I'd have to say that uh district administrator Taylor has really paid attention to the line items from my experience. It's good to be in a district more than one year. That's my disadvantage is I I don't know uh the institutional history of how we were spending money. I have one advantage and some of the new people have one advantage is I can always go why are you doing that if you're the brand new person? And uh sometimes it's because we've always done that >> and sometimes maybe that's not the best strategy to spend money. Um we'll go really quickly here. Uh fund 21 is um student activities.

079Not too much to say. We'll go up for a little bit further. Here's the fund balance cannot be zero or has to be zero in fund 27. Uh keep going. We have a couple numbers I have in orange that will probably still change a little bit. Um and then expenses fun 27. Um we were under a little bit from uh the budget and we don't have our budget number here but >> um in any case let's keep going. Um debt service that would be our energy efficiency Here are our revenues and expenses. We have some admin expenses and uh we'll have a new fund right here, fund 39. That will be that will be the referendum uh monies. And then we'll actually put another one in fund 46 that you'll vote on a little bit

080later. And then uh food service. food service maybe just to point out and the ending fund balance is not here but it was about 188,000 DPI said has told several districts stop you can have three months fund balance not sure personally if I agree with that but you can have three months fund balance and we had maybe six or seven so they're expecting us us meaning Silver Lake to spend it down and then one more fund we will add fund 80 and uh we've had several strategic discussions one being middle school athletics if you make it open to all the kids in the districts that could be fund 80 rather than in fund 10 so that could be a small win already for next year this is the format that I would propose that we

081show you maybe as soon as the next meeting. And instead of all of these numbers, we'll show you audited 2324. We'll show you our budget for the year just finished. We'll show you year to date and then we'll show you the new budget. So you have a little bit of a comparison and you can ask specific questions. Hey, what about what about this? And what I'm interested in in reviewing with with uh Kim is if we had 200,000 in our expense budget and this year we've only got 70, I would expect to know what's causing that $130,000 savings. And um uh I I I like this because you're looking for outliers every time, but it gives you a little bit bigger picture. So that's that's my proposal. If you think that this would be helpful

082as a board, um then we'll we'll start giving you an update uh every month. >> Questions? >> I don't have a question, but I have couple comments. One, I'd like to commend you. I like this format. It's easy to read, easy to understand. My only comment, other comment that I would make is I would just like to see a column to show what the balance is so I don't have to figure it out. Do you know what I'm saying? Because I like to be treated like, you know, I don't know how in balance. >> No. Well, you know, like if you have your budget >> Yes. and you have your year-to-ate expense, then I would like to see what the runningal >> on obligated expense money is or revenue is >> just so I don't

083have to figure it out and it's it's just makes it just one more column for me would help. But Jim, I'd like to thank you for this. This is really a good format. >> The other thing that I did that you don't see, >> right? Um, the last one that we did, I'll use food service. I eliminated these three. So, here was the budget I was comparing to. And then I had numbers here and I put one more >> column in with percentage. >> Oh, >> so if we're at um say January and you look at expenses for salary and benefits, you would expect 50%. From my experience, we're probably going to be at 54 because you have summer payrolls and the payrolls come in very regularly, but we spend all our supplies at the

084beginning of the year. So, we're going to be over a little bit, but I I personally like this as a board member and um as a business manager. So, the last few times we've shared it with you, I've shared that percentage for you. Um, because, you know, we were, this is year end, so we're just closer to 100% in every area unless we're really under or over. Um, but be prior to that, there was a column and it was in red and it had percentages. >> I'd echo Vickiy's comments. This is uh very easy to digest and it gives you basically a map of finding the outliers like you said. I mean it's all right there in front of you. You can see it. This is much more easily digestible than what we've seen in

085the past. >> The other I only have one more suggestion and I would make this when I was on the board of education in Westbend the other six board members I made the offer. Would you like to meet one on-one or one on two so we don't have a quorum and talk about how does school finance work? Really basics for what I would consider for board members and district administrators. How does the revenue limit work? Um how do I calculate the mill rate? Is the mill rate really the factor or is it the net levy? Yes. Uh, and if if you as a board decide you want to do that, um, I would I would be glad to we could even make it, I don't know, 45 minutes, 60 minutes if if you're interested. That

086would just frame it also a little bit different as to how some of the formulas work against each other. >> Okay. Tim, are you going to stay or are you going to go? >> I'm going to stay. >> Okay. because um we're going to have a discussion about fun 46 and so um if there's additional questions um you know between Tim and I we probably can handle it. Any other thoughts or questions? >> Thank you. Very thorough. >> Thank you. So >> okay. So now um Jenny's gonna I asked Jenny well she actually volunteered so um so I didn't I mean it was kind of mutual. Um she is going to talk a little bit about our family and student surveys that were conducted this past year um and take you through uh a highle

087look at where the results landed. >> Right? So both student and families were given surveys at the end of the year. They were not the same survey for the students and same survey for the family. They had different questions tailored to the two groups. Um this the survey was very similar to the survey that went out the previous year. we could compare year-over-year data for it. Um, the staff not this year, the year before created the survey and there were a couple tweaks for it. This year, um, the family survey said 16 questions, the students had 17. We divided the family survey into three areas. The questions into like culture, teaching, and communications where the student survey were divided more into like the values like that circle of all our values you see over culture

088is not one here at the moment. >> Yeah. Autonomy, collaboration. Yes. >> Autonomy, collaboration, perseverance, respect, communication, love of learning. So then we can compare the results from last year to this this year and see what areas we did better in, if we did worse in any areas, and then what might attribute that. Um, so I guess so one of the questions that was just on the parent survey was it was very open-ended. What three words would you use to describe your review? And we didn't put like a choice of it because we wanted to see what parents would say. And there were certain trends throughout it. The most common words used were family, welcoming, fun, caring, small. And then the next two were equal, uh, safe, excellent, and community, helpful, friend, helpful, happy, friendly,

089and engaging. So those are they're all super positive words and they all kind of maintain kind of feeling of of her culture. Uh so this was the parent the family survey results. Uh 2024 is in blue and 2025 is in yellow and the questions that related to culture were stuffs about do their kids feel safe at school? Are there enough extracurricular activities? Are your kids happy? Do they feel welcome? etc. And there was a definite increase from last year to this year in the culture of the school which is really positive in the right direction. Um the teaching and learning questions were related to are there enough academic supports? Um the classrooms are up todate. The class sizes are appropriate. My child can understand what they're learning. And that area we did go down in.

090And then when we get to it, the next slide kind of explains why we might have saw that. And then the last one was communication. And there are questions like I understand my child's report card. Parent concerns are handled appropriately. I feel comfortable talking to the school. Um, the Riverview's communication keeps me informed and that was just slightly better this year but pretty pretty pretty comparable. So the culture score was an increase um when I then analyzed the questions further to look at which question had the biggest increase from last year to this year. The question was there are enough after school activities in place for my child and we added a gaming club this year that Mrs. McGarvey spe spe spe spe spe spe spe spe spe spe spe spe spe spe spe spe

091spe spe spe spe spearheaded and that was very popular. Um we had bigger battle of the books teams. There was a comic book club and then there was we've had always drama backstage every year but there was a lot of fifth graders who did it this year and previously those students were not able to participate in that so it was new to them even though the activity wasn't new. So that was positive. Um the teaching and learning score as you saw in the other graph went down the most. And the question that by far was for the result of that was rearview has up-to-date classrooms that support modern learning which makes sense. We know we went to the referendum we got it passed. We need to upgrade things and that was reflected very much in

092the service of that question by far was the reason that overall category went down. And then the communication which was pretty stable from last year to this year slightly improved. Um we've improved the website. We've improved our social media presence. There are family newsletters that go out monthly and we have the bianual community newsletters that go out to everyone in the area whether or not you have schools I mean whether or not you have children at the school. So that accounted for the increase in that area. Um the next one was then the student surveys and the students were given the survey in tech class. So they were all administered by Mrs. Straer in the same way. uh the kid wouldn't need to worry about like oh my gosh when my teacher looks at what

093I'm filling out you know what will they think there was none of that um they were given in May they'll be given again next year and just like the family surveys they were created by staff and these were just divided into our values so again 2024 is blue and 2025 is yellowish orange and as you can see unlike the family survey where we did go down in one area we consistently went up in like everything across the board speaker. So, that's very good. Um, the autonomy was questions like, I know what I'm learning about. I can pay attention. Sorry, >> that's okay. >> Uh, collaboration, pretty self-explanatory. Perseverance, I haven't if something is hard, I have time to work through it. And that like teachers explain things. I thought that was interesting. um communication, love

094of learning and then respect was also included like feeling accepted and about teachers showing respect to all students not necessarily just them. Um the biggest increase was in the area of autonomy and it was under for the question I can understand and explain what I'm doing and with the older grades switching to more of a PBL focused students are taking more ownership of their learning. They're working on projects that are important to them. they're being made to explain it to others. So they have a much deeper understanding and they're much more excited to do these projects. So that was reflected in the score there. And then the communication area also went up and that was largely due to the question of that my teachers communicate to me about when assignments are due and stuff like

095that. And with the PBL, they're getting regular check-ins. They're breaking down, you're not just doing this giant project. We're going to do this step first. We're going to check in. We're going to do this step first. Evaluate a check-in. So they're getting constant feedback which and then the next steps are because K2 did not take the student survey because well they can't read and even if you read it to them it's very difficult. So looking making a question a survey that might have questions with pictures like that perhaps or something along those lines where they would just choose like yep it's great it's okay it's bad instead of a fivepoint scale maybe a three-point scale. um make rewarding the questions. So the gist of the questions are the same but it's focusing more on the

096words of our values. So instead of saying teamwork like I we use teamwork in my classroom, we do collaborating in our classroom. So they're hearing those same values over and over again and then making sure teachers are using those words when they're working with students like, "Oh, wow. You're really persevering on this task versus you're trying very hard." And then we also brought this information to the sale conference that we went to in beginning of June. And some of the questions as well as the values are being incorporated into our adult learning frameworks. So again for consistency throughout the school and throughout the building. >> Are we surprised by the participant drop off? >> I was going to ask something similar >> like what do we think the cause of that is? I don't think

097it was like last year it was new so everyone wanted to do it and I don't feel this year that as nearly as many people saw it >> and I think >> how was it sent out and how often was it? Yeah, Julie and I actually talked quite a bit about this and again, we're inferencing. I don't know. We We thought because we had it Julie had it set up at What did we have it set up at, Julie? The >> um what's that? >> Hoops and hot dogs. Yeah. And a couple of other things. We We think that what may have impacted it is all of the referendum stuff that was coming at people. I was kind of wondering >> and I wonder if it was like overload in in things that they had

098to look at, do be a part of. >> These were in the mail, too. >> No, these were not mailed. They were um but we did email them. We did >> we I thought there was going to be an increase because we had it at Hoops and Hot Dogs, right? And we hadn't done it the year before that way. But I think just with all the communication coming at our parents, they missed it or it didn't it didn't get to them because we sent emails. Uh Julie, did you do text and phone calls, too? >> We did text. Yeah. When we didn't do phone calls, it was text. >> Okay. And social media. >> Um so we did a lot of the same things >> because it was what, like half? >> Yes, it was

099a lot less. >> Um >> I will acknowledge I'm guilty. I saw the email and then lost it in all my emails and forgot to tell you. >> There was just at the same time we were doing this, you know, it was sort of like the >> You two set the example. >> I was going to say, >> how do we focused on the referendum >> obviously with the referendum being passed and like is there something we can do differently? Have you guys talked about that as a group to to to get more engagement? because it's, you know, it's hard when you look at 115 responses one year, 58 the next year and we're saying we improved or we dropped but we're not looking at the same you know the numbers are skewed >> and

100it's also like only two years right so right like patterns are going to happen over three four years so it's like you don't want to celebrate or get too bunched up about any of it I think um there are definitely tactics that we can use I think we need to see what next year h what happens with next year if that rate still drops or if it really was the referendum or if we get increase. Um, one of the things that I've done in the past is really take take note of who's taken the survey, not matching it with the survey so that I can reach out specific to specific families and say it just takes a lot of time to do that, right? Because then I'm taking paper copies to them and saying, "Can

101you do this?" if they're not going on their phone. There's definite ways to get the results up. I don't know that I want to react to the low amount so quickly until I know our where our families just inundated. >> I think you're right because after a while it is just a lot. >> Yeah. >> Um does everybody go into Skyward? So it could be attached somewhere in Skyward. >> Not the younger grades. Not too much. grades do. >> I'm sorry, I didn't >> The lower grades don't use Skyward the same way that the older grades do. So, there's really no reason to pay. >> It's not uniform. >> Curiosity out of ignorance. Can we send these home with kids? >> We can do paper copies. The thing is is once you start doing that,

102you need to track who's taken the survey and who hasn't so that you're not getting multiple surveys by the same person. >> So, it's like the same thing as getting permission slips for a field trip essentially, right? >> Right. but they're not putting their names on it. >> They're anonymous. >> So, when I started at previous schools, I've done that, but I had a tracking form that said whether parents took it or not. Again, it didn't say what, you know, like I didn't know to attribute the parent to the survey, which survey, but I just knew that they took it. Um, and we did not employ that because we didn't think we needed it having it at Hoops and Hot Dogs and and but it takes a lot more management and resources to do that.

103What if we even just incentivize like yeah the kid the class with the most amount of surveys gets an ice cream party and then parents are more like apt to be like hey >> I mean I I guess the reason I asked is because obviously the more surveys you get the better data you get you know and and again not to panic but >> go 58 to 29. I mean, Julie and I discussed that because we were I was like, "What? What?" >> She's like, "I've been sending it out. >> What if they get a a raffle ticket for hoops and hot dogs?" >> Well, yeah. >> Something like that. >> We could do it at Hoops and Hot Dogs. That would be one thing. >> Other events that set it up at too. >>

104The other thing is um parent teacher conferences are in our second parent teach. We could change the timing of when the survey is. We could do a survey at with parents at the first parent teacher conferences, but >> October, November, >> but that's October, >> right? So >> because the second ones aren't as rec required, so there's not big turnout there. So yeah, so there starts >> I think if you send it home and they bring it back completed at Hoops and Hot Dogs, they get a free raffle. I think you're going to get a lot. >> So that >> and that's more towards that. We still keep it anonymous that way because we just take the survey and throw it in the pile. We just know that the kid handed it in and they

105take home a hoop and hot dog. >> That's a lot more labor intensive because now you have to enter all of those results >> manually. So the first way you want to do it is always electronic. You want to >> Don't we get like a you successfully completed and it's like if they show us a picture then you get a raffle ticket. >> Yeah. And I've taken surveys, not through Google, but like if you want to be entered into the raffle now, add your email address. It's not associated with your survey. I don't know company that you do them, but >> but the only option they get to enter in that email is if they complete the survey. >> Yeah. So link in the community letter that goes out. >> There was Okay, thank you.

106>> I just Yeah, I think I tack. a lot going on and a lot of interviewers believe that they could do it electronic and then like the trainings you complete, right? >> Well, there was a lot of people were definitely overwhelmed. I mean, there was something new in the email or the mailbox. I know >> almost every day for six months. >> Hey, they voted yes. We'll take the yes over the survey this year. >> Agreed. >> Okay. Um so, two shout outs. One is to Julie for um she really gets it orchestrated on the front end. make sure that everything is um you know sort of gets all the teacher I mean all the students in there um and also did work on tweaking the um survey for us um on the back end.

107Then I sort of looked at it I was like oh we need to have the words of our values in there so that kids are hearing it and are recognizing some of those things and and teachers are doing that as well. So that's the one tweak and then Jenny on the back end took a lot of time to analyze that for for us and create the graphs and and do comparisons. That's definitely a strength of Jenny's. So I really appreciate you coming tonight and then spending the time doing that. Julie really appreciate all the work you do um in a lot of areas but in making sure that these surveys are done the way that they should be. >> Thank you to both of you. Thank you. >> Okay. board celebrations anything this month. Okay.

108Well, let's celebrate us all being here and having some >> we just I mean I think as a board we just like to tell Brian how much we do appreciate him helping with all the referendum things because I'm sure it's a big uh help for Kim. So that's appreciated. And for me, Tim, you coming here and presenting the budget information, that for me in itself is a great celebration because it's easy to read. And it's I think our one of our biggest priorities as a board is to make sure that our budget, we're fiscally sound, and we're doing what we're supposed to do. So, thank you for putting it in easy terms for us so we're able to do our jobs that well. Well, I'd also like to commend the administration uh and the staff

109uh with everything we have going on, all the new committees, everybody has really dedicated a lot more time and energy towards moving uh in a unified direction and it's noticeable and I think it should be commended. I appreciate it. >> I agree. >> Um I just also I know I'm not part of the board but um Tim gives up some weekends with me. I mean I you know it' be fun to be spending the weekends with me but um uh we often meet at my house his house or Panera and so my husband my son get to meet Tim I get to meet his wife but we we talk budget and I'm sure they're all like what are you doing on a Saturday or Sunday? So I really appreciate that Tim because the week is

110busy sometimes so it's great to be able to spend some of my weekend with Tim. >> You really celebrate that. >> Yeah. And Brian I didn't tell you this. This is all about celebrations, but I I had I've had a couple of staff members say like, "Brian is doing just an excellent job." So, it's noticeable, Brian, not only by me and and the board, but by some staff members who have privately told me that. So, I meant to tell you today, forgot. So, >> thanks. >> Yeah. Um, okay. Crisis handbook. >> We'll make a motion to approve. >> Sorry, I did have a couple questions. Um, for the intruder drills, did we say we're going to do those quarterly? >> We're doing it three times a year. >> Um, and but the it it will

111equal to about four times because the first drill, remember, is get is teaching them where the evacuation site is. >> Okay. >> And then um >> it and when we discuss then we say we're doing it quarterly. So what like it's happening basically every season if you will or every quarter. >> Well >> that is basically quarterly as the beginning of the year you're explaining where to go. >> Can we explain it ask the question? >> So we're doing it I mean it is basically quarterly because we're doing it four times a year not in June. So then right you're doing it in September. I mean how many times are you thinking quarterly is I guess because I feel like that's four times a year. >> Yeah that's fine. and just says three times a

112year. >> Well, okay, because the first one is so I wasn't we're not doing an Alice drill like a lockdown drill in September, but I'm counting that as a drill because we're going to the site. It's like the evacuation part of it. >> Okay, >> does that make sense? >> Yep. >> So, sorry about that. I now I am understanding I didn't understand why you were like I so yes, thank you. >> Okay. Um and that just to back up on that the there is a committee working on the crisis curriculum. So it will be more in the teachers and the students will be getting more information every month. >> I'm meeting with that team. Patty, you scheduled that >> August 5th. >> Okay. Yep. To review it. >> Okay. Um, one thought is, do

113we want to add the sharing center possibly to the e emergency numbers in the event of clothes needed food, some of those things >> in the are you talking about in the >> Yep. It would just says like, you know, >> in the beginning. >> Yeah, you don't have to. Just something to think about. I know like Dman's on there. >> Yep. >> Rally points just in the event of >> Yeah, we need it. >> Um, and then I know we talked about this last year. Did do you guys as DAS or principles like alto together talk about um I know some schools had moved to not evacuating immediately on fire drills and I know >> we had that conversation and I I feel like I feel like it's like the phone system for me.

114It's going back and forth consistently. I don't I think we I we landed on we weren't do we were having the teachers come out look quick but we weren't doing a huge pause and and we landed on that in talking to the fire chief >> and we yeah so we were talk we talked to the fire chief and um the two SRO's about it >> and they said like the go look in the hallway then go out is they think with this age group is a good idea Because again, we talked like you're training kids here, but also for something happens at home. And so we talked a lot about like if we're saying to a kid, hunker down until an adult tells you to leave, but you're at home >> and you're 13 and

115you're watching your 9-year-old and fire start. You know what I'm saying? So like we talked a lot about it's just different when it's little kids because whatever you do here, they do at home, too. So um but we are meeting August again for a like the county building. So all the schools are meeting again in August, middle of August. So if anything 13th >> Yeah. If anything changes like I'll bring that to you. >> Awesome. Thank you for your work on it. >> And then um Vicki let me know. I I need to find out a different number for the Baptist church. So I'll work on who it is that I could call if we need to go there. Typically though, we do really stress with the kids about going to the community building um

116like the community center. So, I didn't want to we don't want to tell them too many places to run. So, um I'm not as concerned about not having that number. >> Good. >> Thank you. >> I'll make a motion to approve the 2526 crisis management handbook as presented. >> Motion by Mr. Hurst. Is there a second? I'll second. >> Second by Mr. Gentiel. All those in favor? I >> I opposed. Motion carries. >> Next is the Neola policies. Any questions on these? >> Okay. I'll make a motion to approve the above Nola policies as presented. >> I'll second. >> Motion by Hopkins, second by Gallich. All those in favor? I >> I opposed. Motion carries. Uh next is the staff handbook. Any questions here? Oh, >> okay. Is there a motion? >> I'll make a

117motion to approve the handbook. >> Motion presented. Mrs. Gallich. Is there a second? >> I or I'll second. >> Second by Mrs. Rgnner. All those in favor. >> I opposed. Motion carries. The procurement cards. >> I'm just met. Sean, are you keeping up? >> Mr. or President Hopkins goes fast. >> If not, Vicki and I take It was the employee handbook was >> we have a lot of people taking notes. So >> Gayla made the motion. >> I'm taking a live stream to go back to >> Okay, good. I was just watching her like Okay. >> She probably remembering all your >> All right. The procurement cards. Any questions on these? >> Is that a motion? I'll make a motion to approve the resolution. >> Motion by Mrs. Gallich. >> I'll second. >> Second by

118Mr. Hurst. All those in favor? >> I I >> opposed. Motion carries. >> Fun 46 deposit. >> Um so just speak to it a little bit. Um Tim and I met with Bayard yesterday. We are recommending that we put $1,000 in for now, not knowing exactly where the budget's going to be for next year. And that remember that $60,000 swing. Um we want to start the time clock on fund 46. >> Five years, right? And so that that starts the time clock we get moving and then we may bring to the board later depending on how things go um with our two budgets. We could put more in. We don't want to lock up those funds right now. And it does not impact the biggest thing I was concerned about was it impact impacting our

119aid and it doesn't really impact our aid no matter what we put away >> the amount that we put away or the total amount that we have or both >> the amount. So if the our aid is based on um what we are spending and because we're going to have a surplus Tim and I were concerned that that might negatively impact how much state aid we get. We didn't want that to to happen because then that places the burden on the taxpayers. >> So it it didn't matter if we put $60,000 away or $1,000. It really doesn't have an impact on on that. So because of that, we're going to play it we're recommending and we play it very conservatively. >> But I guess my question is is we're talking about funding this additionally potentially

120in the future and it gets to a certain amount in those funds. Does that play like let's say for the next five years we put in uh $1,000 this year, 2,000 next year, 3,000 the following year, and eventually we're sitting in a spot where we've got $25,000 in there. Does that have a negative impact on any of it? >> No. No. And and that's a really good comment. Basically, when we put it in fund 46, it counts as money spent. So interest >> the year that we we would put any any of that $1,000 or if we would put $50,000 in, it would count as money spent in the formula for state aid. And that's far too um sophisticated to talk too much there, but >> it could potentially increase the state aid then if

121that was the case based on the amount of funding spent to it >> depending upon if you're one of two categories uh for districts uh Marshall School District up near Sun Prairie for every dollar they spend they get about 28 cents on that dollar in additional state aid. The next year for Silver Lake, we're negative 1%ish. So for every dollar we spend, we give up one cent on state aid that we would be getting. So there's a little bit of an incentive maybe to show a surplus. >> I don't want to get too far into the weeds on this. I know it's not technically on agenda here, but uh what what makes up that difference? What what represents the difference between Marshall and Silver Lake? >> Um usually usually property values per full-time equivalent of

122students. >> Okay. And maybe a good example, if you take Geneva nearby or if you take Big Green Lake in the village of Green Lake near my hometown, they get very little state aid in the secondary, the second pot or tertiary. In fact, they're paying um if they spend a dollar, they might end up forfeiting maybe 70 cents. Is this because is and so just to make sure I understand which side of the coin that lands on is because the property values are higher there. So Marshall, it's not as high, >> right? Marshall is >> considerably lower. >> The property value per full-time equivalent or per member of stu per I hate to use the word student, but for full-time equivalent of a student, yeah, their Marshall is is much lower. If if we take

123the number of students 900 property value divide by 900 we'll get a number and silver lakes is going to have a >> so that basically is essentially the equation the property value total divided by the number of members. >> Okay. Thank you. >> Any other questions? >> I'll make a motion to approve $1,000 deposit from 2425 budget to fund 46. I'll second. >> Motion by Mr. Hurst, second by Mr. Gentiel. All those in favor? >> I I opposed. Motion carries. Our next meeting is August 26, 2025, unless we have to have a special board meeting, which we probably will. Um, at this point, we make a motion to move into executive session and discuss items listed above in accordance with Wisconsin state statutes. >> Motion by Hopkins, second by Mr. Hurst. All those in favor?

124I >> I opposed. >> Motion carries. Thank you for coming everybody. >> Thank you. Thanks, Brian. Thanks, Tim. >> Um, we need Chromebooks for >> uh you maybe do >> mine. I can put it on the It'll be all right. I'll put it on the screen. I just got to let the Thank you so much. >> We're still just telling Need to run.