2025-3-17 Board of Education meeting

001I'd like to call the German toown School District Board of Education meeting to order March 17th at 7 p.m. if you're able to stand please do so and join us in the pledge of allegiance to the flag of the United States of America and to the Republic for it stands one nation under God indivisible with liy and justice for all item 1A official meeting notification Dr reer thank you public notice of all meetings has been given by communication from the superintendent's office to the public to those news media who have requested such notices and to the Milwaukee Journal Sentinel Northwest now Express News and Westbend Daily News public notice has also been posted in schools throughout the district and on the Germantown School District website thank you item b roll call Mr Barney here here

002Brown here Barney's here Lo here here take B here and Med absent excused item two thank you item two approval of agenda here a motion the agenda Mr P with a motion M Tak bathroom with the second any discussion hearing none all in favor I any opposed hearing none that passes item three reports a district administrator updator Dr Chris reuer thank you Mr eward I have a few items tonight uh first I have a a short presentation sharing some data from a recent survey that was sent out to all Germantown School District families uh related to um our strategic planning efforts and uh parents academic satisfaction so I wanted to share that information it's in your packet um but just quickly go through that information tonight which is um part of our first phase of

003gathering quantitative information we've also in the survey um one of the key questions was would you be willing to participate in Focus Group which will take place after spring break tomorrow we'll be sending out a community survey that will be posted uh sent through Skyward to all of our families posted on our Facebook account as well as um our website and then for any uh community members that would like a paper copy there'll be directions on how to um get that information from Melissa at district office so want to go through the data tonight it's very favorable um it's a testament to our staff this board and administration the work they've done the last few years uh without a strategic plan but to be focused on key priorities that we know this community and parents

004want for their students so uh this is the statement that was sent out um to parents explaining the purpose of the survey and how we're going to use that information to use to um set a baseline of overall satisfaction towards um the quality of programming and school experience that uh the children of Germantown have that attend all six of us our schools um you can see the response rate was astronomical almost 50% of families that received it filled it out we had a response rate of 767 um respondents that's more than 20% Which is a sample size uh more than statistically significant you can see the breakdown here uh by school and um how they filled that out um if families have kids at multiple schools they selected all schools that their children intend um

005all questions were set up on a fourpoint ler scale strongly disagree disagree agree or strongly agree um and so it's been broken down from agree disagree standpoint so you can see that and so you look at uh the response rate of 767 respondents um we're well over 600 feel that they are proud to attend our schools they feel welcome at school they like school and they feel like they belong and then um this was a agree or disagree only um over almost the major the majority but almost unanimously um parents feel that we provide a safe learning space for students and they do not feel like we have issues with violence or theft so when you think about first and foremost um there are 3,900 kids roughly every day that come into our buildings our

006main job immediately is to make sure they're safe and they feel welcome and uh information we got back here is reiterating that belief um we also asked about the following statements about being uh how they feel when their child is safe at school they feel safe going to and from school we have to remind that um transportation they're still our student they're our priority whe once they get on that bus at their bus stop as well as once they get off that bus that they bust up at the end of the day um they feel safe at co-curricular events so safe at school spons events and other activities that are held at our school and you can see the uh data is overwhelmingly in agreement with that and then we look at the quality of

007overall academic programming at your child's school and this is where that fourpoint lered scale gids comes to play so um over 80% of um families responded either strongly agree or agree that they are satisfied with the quality of Academic Program um the next question related to curriculum and we've made some really concerted efforts in the last three years related to the science of reading middle school programming um High School programming related to a curriculum review process that is um teacher L with feedback and focus as well as alignment to standards you can see again over 80% of families either agree or strongly agree that our curriculum is mean their academic needs which doesn't mean we don't have always room for improv Improvement that's why we go through a curriculum review process um but that's really

008great data to see and hear that response from again 767 families um engagement kids are at school for long periods of their their day um so the question is my child is engaged and interested in the academic programming provided by the school again over 80% of families responded that they feel their child is engaged in what they're doing during those eight hours there in our school buildings uh as well as it's not only they're engaged but what's challenge right we want to always try to exceed kids potential and help them see that they they're more than what they may even believe they are um so again over 80% of families agree or strongly agree that our curriculum is rig rigorous and challenging and it encourages their child to do their best every single day technology

009heard this evening through finance committee um more purchase for Chromebooks at our lower elementary level and again you can see again over 80% of families agree or strongly agree that we are effectively integrating technology into their child's learning experience I'm sorry I Heather are you advancing those slides thank you very much Heather got too many buttons up here um and then uh communication always something we can improve on any organization can I know that um there are many forms of communication many ways to communicate and communication is a two-way stream you can see here again over 80% of families that took the survey responded that they feel that the school keeps them informed about their child's academic progress either strongly agree or agree um but that's something we're very have a very concerted effort to

010always improve upon and then um talking about our teaching staff and their approachability and how they are able to answer questions or concerns about uh their your their child's progress again over 80% um of respondents said that they feel that our teaching staff are approachable and responsive to the needs when they have them about their child and then um understanding adequate information how to support their child at home we can see that that's one of our lower areas still again almost 80% of families agree or uh strongly agree but an area that we can think about um improving in our strategic planning efforts on how to build communication and support So when uh someone's child comes home parents know how to support the learn continue the learning that took place during that academic day and

011then um another piece that we forget about often but we do put a lot of emphasis in but it's great to measure here as well again 85% agree or strongly agree about extracurricular activities and enrichment activities um to complement our academic Pro program and you've heard before in uh presentations I've given or Dr nerle has given that when we know when students are involved out outside of the academic experience in school whether it's a sport or a club there's a higher likelihood that they're going to excel academically and right now we're seeing that about 80% of high school kids are involved in some type of co-curricular and as we as we plan over the next few years we think about how do we tear that down through middle and elementary we have things like Destination

012Imagination and some of our our Sports and clubs at the middle school but how do we build that to be more robust and pertinent to what kids want to want to do beyond the uh school day as well and then my child has access to opportunities that Foster creativity critical thinking and problem solving so you think about some of the cour work that's been brought forward for approval and how we look at um Jake looks at our curriculum review process to make sure that um whether it's a Elementary program or middle or High School programming how we're establishing um a basis for creativity critical thinking and problem solving again above 80% of satisfaction um this question here School effectively supports students with special education needs um it's an area that we can always improve on

013I know that working with uh Katie you approved tonight through finance committee the mental health Grant which is going to be um helpful when it comes to students not only with special education needs but all students and some of the work she's done this year to uh Revitalize our special education department um around compliance but also expectations um I I expect to see these numbers increase as we Benchmark this in future years and then school provides adequate opportunities for advanced Learners to excel so as we think about the work that's coming out of teaching and learning how do we work to not only meet kids where they're at but help them exceed where they're at and help students that might already be there continue to grow and learn over time and I think that's that's

014a going to be a caveat through future curriculum review processes as well uh the academic programming prepares my child well for future academic or Career Success you can see 83% of people believe that after their child will graduate from Germantown High School they'll be ready for a future in either postsecondary or a career right out of here and we've seen that with a lot of our CTE programming um our start or our um at for employment plan sore work that's come out of academic career planning work that's coming out of the high school and we're working to scaffold down to the elementary level that'll only over time will be an area that we will we we will see these numbers improve and uh kids spend a lot of time at school so they better love

015learning right so we got to make the environment a place where kids want to be but also hold them to high standards and accountability and support them to get there so again you can see almost 80% of families believe that uh we as a school district encourage a level learning for their childhood and they believe over 80% again believe that their child is receiving a high quality education which aligns directly with our mission and vision to become a to be the premier District in the state of Wisconsin and then would they recommend someone to move to Germantown to uh to join our school district again um 80% almost a little over 80% would recommend someone um to join our school district um as I said our next step will be the community survey followed by

016focus groups with uh interested parents from the academic survey as well as um community group um focus groups we're going to reach out through our connection as a chamber member and my my uh position on the chamber board to work with some of our local businesses to see what the local businesses are looking for specifically um for postsecondary and careers within this community like we talk about retaining Workforce retaining our graduates to stay in the community and and be citizens that can contribute as well as understand and from parents we'll dive into some of these questions a little deeper um with some qualitative questions to kind of look for themes of um what parents where we might see areas that we can improve and what parent feedback we'd have which then will be compiled into

017information that will allow us um to build some strategic goals for the next three years so I thought it was important not just to send this out or post it on our website but to walk through each question tonight um be proud as a school board as a school district these are amazing numbers numbers in my opinion but that does not mean we don't have room for improvement um to either maintain or exceed what um uh we what I shared this evening so I'll open that up for any questions you have any questions you already pretty much answered it as far as getting the focus group together because obviously it's it's important that we know that we're doing really well but what are those things that are causing the ones and twos in some of

018these categories so look forward to as well as why do we have threes and fours right what are the bright spots and how do we use what we did well in one area to improve in the areas that maybe we need to lift up yeah I'm hopeful that some of the people who answered one and two in a majority of those questions volunteered for the focus groups yeah and I I don't know I didn't desegregate and it's an anonymous survey but you had to put your name in for a focus group and contact information but yeah hopefully that yields out to your point Mr Barney because that's going to be that's the point of qualitative work I think the percentage of respondents 767 households responded to this yeah to me that's an amazing number at

019surve it's somewhat ridiculous like from an amazing standpoint I think and as a board I think we lean into parental input right and it shows that our parents are there and involved so um thank them for that yeah we and I think we had it open for two weeks and and we had over 600 uh responses within the first week so it was I got it that means they're reading what I send out and then they're also responding to it which is good that explains that communication yeah yeah exactly exactly any other questions thank you Dr I have uh two more items for my report tonight as well uh the second one being uh update for the board with uh our work with MD roers and our a study on um future enrollment projections our

020extensive data file was sent to them they received it they made uh sure that they knew what we had received it um I want to thank a lot of people at district office I won't go through every name but it was a a team effort to put together information dating back to 2015 um from uh capacity in buildings to square footage of parcels of land to enrollment from 2015 in various areas and a couple key dates so that the board is aware of this and the general public because I know this is a conversation tonight at the village board meeting is um a few trustees and um The Village um executive director reached out to me asking information about MD roers um on April 3rd MD roer's team will send Representatives here to Germantown to

021meet with Village representatives to um discuss future expansion current expansion um demographic information I did share share as part of our data set which was not asked for but I took our video feed from the uh March losing the date 11 11th board meeting um though it was a 4-Hour board meeting I gave them specific time stamps to look at and and view based on presentations from Steve klau myself and comments from multiple board members so they have that as reference to um some information and then on April 8th um MD raer team will be meeting with the village of field to discuss that area of German Town School boundaries and expansion I've asked that post both those meetings they connect with myself and miss altendorf so that we're able to get a feel of

022what those conversations were and fill in any gaps if needly any questions about do we know are they meeting with any other municipalities that we represent yeah this time that's what they've shared I I do have a follow-up email I sent today asking about pul C those are Jackson yeah I mean I think most of the development is coming in Richfield Germantown but I know Jackson is building housing to the southern end which is where we come into point for sure so I had a follow-up email this afternoon I have not heard back as of today thank you and then the last thing um I know the board has received some questions regarding Federal funding and um the status of some of our federal dollars and how that's playing out and what's being cut um

023I just just reiterate that nothing from the federal government has been brought to the Department of Public Instruction or local school districts relating anything that will impact our current operating budget you'll see in our board packet under uh District administrator update there's a table that breaks down all of our federal dollars for the 2425 school year and as of this evening we have not received any information that there will be any cuts to next year's funding there are many rumors out there um and miss altorf and I have talked about this that as we pivot into the next fiscal year with a couple unknowns if there will be any um changes to Federal funding as well as we do not have a banal budget that sounds like it won't be approved by July 1 um

024we've been advised by uh our our Collective associations that will be operating off last year this current fiscal Year's numbers until a state budget is approved and again nothing has been cut in the federal funding other than conversations or news media reporting something could happen so we're we're ready if something is reduced to Pivot and use our dollars um to its maximum potential and if anyone watched our board meeting from last Tuesday night I think um I've reiterated that clearly that we utilize every penny to its fullest potential without trying to over tax at the locals um municipality and we'll we'll work and keep the board informed if there are changes at the federal Andor state level so one of the rumors I hear often is special education's going away and that's not true it's

025it won't go away and funding will not go away in fact as as we've said at this table Mr eward myself and Mr Barney uh and Mr mizak sat at the table Dan canot and said advocated for more specialized funding from a state level yeah we've had a couple of ongoing conversations in regards to funding and the state process um as well as and I meet every Monday and we do discuss what's new in the world of federal the federal education plan if we call it that um I just think as a board we're ready to receive that information when it's factual it needs to require that action and then it'll be an agenda item here um and we'll take the appropriate actions then but as a staff and an Administration your team is doing

026that work consistently and keeping us updated as needed so prepared for that um and and we'll we'll make that action when it when it is required if it's required but as of right now it doesn't I would agree with you it doesn't look like we have any imminent funding loss so if everybody could just take a breath that would be fantastic nothing has changed for this fiscal year so sorry thank you I didn't mean to hijack your report no you're no that's good I think it's and that's why it was part of tonight's report because I know the board has received multiple emails and I have as well um stating things that just aren't true related to Federal funding thank you anything further I think that's it I'm going to turn it over to our

027student repres uh reports 3B student representative report thank you for coming of course hello my name is Uma gadia so for Amy Bell read Across America we kicked off Monday March 3rd and they participated in fun dress up days we they also welcomed author Alex Willian for an inperson author visit on Wednesday March 5th this is a fantastic opportunity for students to connect with an author and gain insight into the creative process behind their favorite books additionally our first to third grade students are diving into their new book series through series Showdown during their Library time they are being introduced to different series and each time they read a book from one they can collect special trading cards we hope this inspires students to explore new characters settings and Adventures while strengthening their reading habits

028for County Line March has been a month of Celebration and growth our staff and students continue to excel with teachers effectively utilizing the Wonders curriculum to align instruction with Wisconsin State Standards professional development remains centered on science-based literacy instruction enhancing our teaching practices and small group instruction we are also strengthening Community Partnerships through engaging family events such as PTA bingo The sastic Book bear read Across America week and dare in collaboration with the Germantown Police Department thank you for your continued support in making County line a place where every comment thrives MacArthur is gearing up for spring and they're excited to welcome their warmer months with lots of learning and growth our teachers have been increasing their knowledge of literacy the professional development day in March was geared towards interactive read alouds and solid understanding

029of the progression of Standards our oldest Scholars visited the Middle School to watch the band and choir perform it is always a wonderful site to watch our Scholars realize the wonderful things they can look forward to in the future the PTA did an amazing job and bringing to fuan our biggest fundraisers the M Carnival many efforts went into getting sponsors and making the event a memorable one for our Scholars and we appreciate all our PTA does for our school MacArthur welcomed the first district literacy information night into our doors at the end of February it was great for the reading Specialists and members of the administrative teams to connect with families on how to best help our Scholars with foundational reading skills students at Rockfield are having an exciting month already Learners were able ble

030to experience the annual Fitness Day event which was filled with lots of fun activities and a picnic lunch on blankets in the cafeteria thank you to all the volunteers and Miss reies for your hard work in helping to put on the special day each year in addition our Learners received a visit on March 12th from the KMS seventh grade band students finally we wrapped up our Rockfield Battle of the books the students all did a great job reading the books and answering questions one fourth grade team the bookworms even went on to compete at the online state competition at the end of February great job readers at Kennedy Middle School there are lots of happenings lately in the evening of February 5th they had a great guest speaker for our families and parents he presented

031on adolescent brain development and its impact on decision-making emotions and risk-taking generously supported by Germantown youth Futures and Freer monomin Falls hospital we had parent teacher conferences this month KMS wanted to take a moment to Express gratitude for the incredible partnership between our parents teachers and students your support and collaboration make all the difference in creating a thriving learning environment for our students on March 6th we had our Junior Achievement career day for our seventh graders we spent the morning in sessions from over 20 different career presenters student took notes on a typical day education needed and Etc thank you to miss Whitman and our wonderful presenters and volunteers career day is a part of our academic and career planning it is a process all students engage in from 6th through 12th grade ACP allows

032students to thoughtfully developed their post-secondary plans through lessons around employability skills interest exploration goal setting and so much more at ghs we recently hosted over 60 different professionals from a variety of different career Pathways for ghs career day students had the opportunity to listen to three different speakers of their choosing to gain insight and exposure to different career interests this was our second year running this event and we have received great feedback from everyone involved ghs continues to expand their academic and career planning work working with cisa we offer multiple regionally approved career Pathways including but not limited to business and finance Advanced manufacturing digital technology patient care and Education and Training we want to thank the variety of guest speakers that come to our school on a regular basis ghs is grateful to have

033so much Community Support with an abundance of professionals willing to come into classes to speak with our students and connect with our curriculum finally freshmen and sophomores are about to engage in the pre act while Juniors prefer the act all of which is taking place tomorrow Tuesday March 18th we will continue to use the data from these assessments along with other information to help guide and support student growth thank you thank you you uh it's it's always a great time to have you come and give us that information I think it helps the community understand what the experience is within the building so I appreciate you being the one willing to stand up and give that uh long report for us thank you and a reminder to high schools get a good night's sleep uh

034we will go to 3D JP cullin p c sorry C Kennedy Middle School presentation Miss Garen and student team I believe and Brandon hold please is it okay if I take this you she'll she'll yell at us in the back if just yeah this way I can can do my dance moves more easily okay line up right here all right my name is Jessica Garen and I'm here to present and show off our brand new future City Club here we've got our entire Club here from K KMS and if you just keep going the slides you can see these pictures of them holding their trophies with their full project I know we have part of the project here there it is there it is all right so it's a Hands-On cross-curricular educational program that brings

035stem so science technology engineering and math of life for students 6th through 8th who are people they were in a competition in January and it was msoe and they competed against many many other teams at the annual future city competition and this this club future city has been around for a while but this is our first time getting involved the task was to design a floating city using an engineering design create a solution to Ocean levels and Implement futuristic features that address City infastructure energy energy Transportation etc etc so as a team they had to conduct research on how cities are designed to meet the needs of their population and then they had to figure out zoning construction materials food health and the theme overall above the current because it's a floating city so they

036created Europa City and they're going to talk about it in a little bit but the good news is that the first time out they got 16th Place out of 50 teams and I think that is pretty amazing here are our staff here are our staff members here are members of our club and they're going to talk a little bit about what they experienced hi I'm James uh I thought future city was an amazing experience we liked being able to talk to professionals like engineers and what it was like to be one hi my name is is Taha future city helped us communicate our ideas to our from our individual research to our team we worked together to create the model from our own Vision as we learn to compromise it was fun to think what

037a city could be like in the future hi my name hi my name is Elijah and future city is a team Center thing we enjoy being able to work with other students from other grades you we didn't just problem solve but we worked together to accomplish our goal while building friendship hi my name is Grayson LNO we enjoyed the creative aspect of the competition from the essay to the presentation skit and model we had a blast we look forward to next year's new theme and challenge hi my name is Asher with uh future city helped us learn and grow as a group we learn skills that we can use in the future my name is Mrs Garen and I'm very proud of for the first time to be um get 16th Place in out of

03850 teams do you have any questions for this these young Engineers sorry Mike a floating city you guys familiar with the Jetson me yeah I ask you perod grandar yeah so the city was floating on water I take it yes so like it the model wasn't flowing in water but we planned ways that like if it had been a real City it would have been floating water and we thought of like different things that would make it able to float uh what did you guys find as the biggest challenge working together not like agreeing and compromising because it's like we're all at different ideas yeah mostly just getting all the ideas to work together yeah that's really it yeah well fantastic we appreciate that I'm not sure if you have more presentation but students fantastic

039uh public speaking I know it's not easy to come in front of a room thank you for sharing the project with us uh I think you'll find the biggest portion it's that question that Dr Ryder just asked right that how do we get our collaborative ideas together and pulling in One Direction and I think you guys did a great job working yourself to 16th Place should be very proud of yourselves and the parents should be proud of you as well thank you for uh bringing them as well for us to uh see this presentation and I would be remiss if I did not point out this final slide where they got a special award for best use of recreational space this is their claque right here from the American Society of civil engineers it's very

040very cool I know that Miss Beford who is the club adviser said that they kept coming back and coming back and coming back to see their whole project so their whole project is that entire thing so the most important thing we have to do now right now is figure out where we're going to display it but it's that whole thing and this is just part of it do you does anybody want to talk about the recreational space real so the recreational um space is full of like um like stuff like recreational things we have like seven Flags which is um better than six flags and we made and we made our own sport called Chuck the cheese it's where you um Chuck Cheese at people and um after you um it's the game's done you

041get free cheese and each match it's a different kind of cheese and there's a bunch of other things like uh like laser tag parachuting uh Etc is there parks and rec member taking notes only in Wisconsin yeah so we had like a central location full of recreational stuff which is like that and then we also had like other stuff spread throughout the city like parks and stuff yeah we really appreciate the time to come in front of you and just share this great great Club hopefully we'll be able to come in front of you some other time and it will be doubled and tripled because I know a lot of people are interested in being this club after these three six um initiated it for us fantastic good thank you okay thank you again for

042coming uh item three now we'll move on to the JP cullin P facilities condition report um Good Luck tapping the recreation so I'd like to welcome our guests tonight from JP Cullen Shannon mxin Jason burka and Katie mood and then from P Devin KAC and Nick Kent uh they have the long awaited uh presentation this evening on the work they've been doing the last several months to uh look at as they said to me a couple weeks ago look under every ceiling tile every nook and cranny in this District to um help us shape our future and again tying back to my original report our strategic efforts and our financial efforts as a school district to make sure um our our spaces and our sites are of quality so uh we continue of the high

043performance and um recommendations that we saw in our parent survey so I'll turn it over Shannon right yes all right thank you um so uh we'll get going here next slide just want to talk about the core team that helped us through this process uh from PR side Nick Kent dein KAC are here tonight Melissa Thompson and Heidi Kramer and then from our uh Team uh myself Jason Burke and Ryan CS did a lot of the heavy lifting and then Katie Muth really helped with Gathering all the information putting it together as well as a lot of other people which will walk through so what we were asked to do is really step one create a facilities condition assessment uh look at a ranking system that can help uh identify what should be done and

044in a time a rough timeline when that should be done look at your Building Systems uh life expectancies and then a summary of each of your buildings um and then also doing educational adequacy looking at capacity educational accuracy and Visionary spaces which P will talk about a little bit further in our presentation um as we look at the Timeline uh November December and January is when we did the facility condition assessment uh just want to thank Frank and his team team um working with Jason and his team to get in all the buildings whether it be before or after school hours a lot of the work was done during school breaks um then in January we did a mechanical and uh site civil assessment and uh think uh it was nice to not have all

045the snow on the ground so we were able to actually look at some of the pavement and some of the green spaces and make those assessments and then we worked on the educational space adequacy assessment um February we did a draft report to uh to the administration team and we're here to do a final report and then in May we'll actually uh have the enrollment projections for you as part of this process so from a facilities condition assessment uh one it it uh involved building tours of all the information we'll walk through those and documenting that wanted to really look at from a Safety and Security standpoint Ada of course was a big part of what we did and then really looking at your systems uh working with uh MSA on some of those uh

046mechanical uh Electrical Plumbing items and then really prior prioritizing that maintenance list going forward um so uh just wanted to to show this uh right here this is a matter Port that we did in each building so uh Dr roer says we went in every building every any lifted tiles we actually were able to take photos and um It's A system that we've been able to use and it allows uh we turned it over to Frank so we can use it in in the future but as we did those tours during off hours or over break um this is what it really looks like and we can actually go down walk through the building from a virtual standpoint um really allowed us to take pictures of maybe uh a maintenance item that need to be

047corrected but then we can go back and let's say it's wall tile we could actually go in that room from our office zoom in on that show that wall we could actually take measurements from it so it's a really nice tool going forward to be able to do that um and then to be able to share with the district um other team members we we had a lot of our superintendent come through and and look at uh those corrective items that needed to be done point of Beginnings uh we worked with them brought them on board to look at the green space and the sites and then MSA I mentioned had done the mechanical electrical Plumbing assessment along with p u walking through as well so from uh a maintenance list pricing standpoint I think

048the big thing here um is we really looked at it and it represents the Baseline need of the next 10 plus years we broke it down level one two and three which I'll explain a little more detail here shortly um and then the other big thing is all the estimates uh assumed at 2026 construction and are not bid numbers again we we provided budgets for each one of these and it's more like a smor sport because um you know we have a 1100 page document of all these items pictures so we kind of had to budget it from a standpoint of not knowing what the district may or may not take in the future so again they're all items individually um and as you guys uh if you determine to do any of that work

049all that work would have to be reassessed from a pricing standpoint but this will give you a really good snapshot of what the items cost next slide please um so how we looked at it uh priority level one um Zer to two years we looked at it uh as Devon coined it safe warm and dry how to make sure those are the the critical items that we wanted to look at and things that you could look at doing um in the next uh two years priority two uh again two to 5 years um condition assessment a lot of it was interior um uh materials that were starting to fail nothing that you would have to do today necessarily they weren't a safety concern and then priority level three uh is really things that didn't need

050any immediate work but there's some things you you want to observe make sure you're keep them L of Maintenance so they don't become issues down the road um and then from a category standpoint again accessibility was a big one as we walk through looking at that we looked at your site the exterior interior and then Safety and Security then your systems which would be your mechanical electrical Plumbing technology and Fire Protection Systems so that's how we broke that up and you'll see that uh how we were able to do that going forward um we wanted to give you uh just a a snapshot of life expectancy of typical uh products just you know roofs 12 to 25 years again as you maintain them and a lot of as we walk through buildings we've you guys

051done a great job maintaining some of these so they are you are getting their full life expectancy of a lot of systems the other one uh as and we'll talk a little bit about it but air handy units boilers those have that life expectancy of that 25 to 30 years in some buildings you're either at or past that life expectancy so that's where some of those costs came into play um and doors and windows just some standard things going there uh that we just wanted um you guys to understand what a typical life expectancy of those products would be so uh here's where we uh gathered up all the cost and we have all seven buildings there for you uh as you can see across the top level one level two level three and then

052a total um you can see uh level one for everything would be you know $365 million if you guys were to do everything everything1 18 million for level two and 16 million for level three for a total of 71 million um worth of work that we had looked at we also just wanted to put a square foot cost on all all levels again just to give you kind of a uh a baseline of what uh each school would look at and I I think if we really looked at this it it would tie back to um back in your last referendum which schools you you did a fair amount of work to and then that square foot cost would be a little less ones that weren't done uh a lot of work to those are

053a little higher and a lot of that driving that is more or less the mechanical systems and and the uh site improvements that would be needed uh in the upcoming years um so we looked at in in themes in general across schools and I'll just kind of highlight a few of these um throughout this uh what's written here biggest thing elementary schools uh site work is a big deal uh asphalt concrete starting to uh crack um starting to have some issues of failure so that's a big part of it Ada standards on most of the uh uh elementary schools and that's really more a hardware function door handles are a big part of that um interior maintenance just uh again across all schools you start getting uh case work sealing tile flooring that's starting to

054crack starting to show signs of wear um is a pretty uh standard theme across it and then of course your mechanical electrical Plumbing Systems um for the Middle School uh big part of that is just the poor asphalt throughout um again some some just some interior maintenance items casew work ceiling tile flooring and then uh Ada uh again just just more Hardware specific and then aging mechanical systems at the middle school the high school very similar some some Hardware uh issues with Ada several of the air handy units uh makeup air units are have exceeded or near their full life expectancy so that's a big part of the cost um we had put on their updating uh entire building to what digital controls would allow Frank and his team just to uh allow those buildings

055to be more efficient uh versus pneumatic systems which are just an older system now um and then site work again is is a major uh component of the high school so we created a sheet for each one of the buildings each one of the schools um one of the things we wanted to share is just overall your site size your building square footage and then the age of the building when it was built and then all the renovations that go with it we thought would be uh good data to have going in the future and then to the right uh we created these pie charts so uh just looking at the bottom pie chart first that just gives you a quick little snapshot you know here 20% of the cost for this building um would

056be level one um again maybe 15% would be level two and then a big portion of this is level three at Amy Bell um so it gives you that snap snapshot and then up above you can kind of look where most of the cost are so we broke it up to those uh you know your mechanical electrical Plumbing uh Ada site exterior and interior here uh HVAC is probably uh interior is just a lot of um finish upgrades case work flooring ceiling tile um again that's not all level one stuff a lot of that is probably two and three at Amy Bell HVAC your biggest component is um some of the piping again is just getting to be at a point where it's going to need some work to it um so we put that

057all together for you and we've done this for each school just high level want to walk through these um from County Line very similar this one level one would probably be in that 35% range uh biggest component here as you can see up above is your HVAC that's really your boilers and your vavs are at or near their their useful life uh so that's something you should be considering and then the site again is a is a big proponent there and that's uh mainly asphalt uh MacArthur very similar again um just the amount of Renovations and additions over the years um here be classroom uh in cafeteria air handling unit is at or near its uh end of its useful life asphalt's another issue uh the boilers here uh again big part of HVAC the

058boilers are from 2009 so again it's that life expectancy thing that uh should start to be considered in the near future Rockville Elementary um same thing a big portion of this is level one uh major component again classroom office air handing unit the gym air handing unit is at or near its useful life boilers are in a similar situation and then pavement uh with the site being 20% of those costs again another uh concern that we saw um in that point of beginning saw in their analysis k Middle School uh again very similar band classroom uh cafeteria air handy units um this one actually at Kennedy uh the dust collector is well past its useful life so that's something that should be looked at getting replaced uh and then Paving being again 25% of the

059cost uh from down below High School um a big part of this is pavement um there's there's a fair amount of work that needs to be done in from a pavement standpoint uh 41% of it is sight um and then uh the HVAC being 27% again air hand units it's just it's kind of a common theme there with as those airand units and boilers uh get up in age it's just something uh that should be considered for uh replacement and then the uh the district office uh lot of ones there again age of the building 1991 um a lot of mechanical work needs to be done with that and then that the site um should all be looked at a lot of cracking in the asphalt parking lot um concrete um sidewalks Etc um so

060that's a quick snapshot again there's a lot of detail that Dr reuer will be H that has uh to look at all those invidual items of what all those components are made out of um and the detail can be provided in that report and now I'd like to turn it over to p with part two to as as Shannon said I have a very thick read from PR p and JP Cullen that I'll be Distributing to each board member um that deep dives into every one of these for you to review and um possibly have these groups back for future questions and and information there but for the basis of tonight that wasn't part of the presentation so I don't know if you guys have questions for JP cullin before we switch to the P

061portion the Ada items there seems to be a little sliver on every slide is it mostly around door knobs versus a door handles is that mostly the issue a lot of it is as the door handles and then it's like a pole side uh approach clearance where your entrance in your classrooms it doesn't allow for an ADA access in some instances that was the common theme across most of it and there's a few things that bleed into like uh drinking fountains and so on and so forth not having the high low options available okay thank you so is that is that just like a recess door approach that you'd have to push the door out or how does that yeah when you come in you have to have certain clearances off the handles in order

062to be able to get in there for proper Ada access sure um just the numbers obviously they're big numbers there 71 million when you're budgeting that out for uh uh a parking lot you're I'm assuming you're budgeting to the max of a full tear out right y sub replacement versus more of a maintenance based approach yes for this exercise we did and then does any of that number take into account what's already in the fiveyear capital no that did not that's okay and I'm assuming it wasn't I'm just there questions I know we're going to receive $71 million is a lot money um and I think it's important to note that some of that is already being worked on throughout the capital improvment but this process actually helps strengthen his process around that as far

063as prioritization goes um so I think that number in reality is smaller for as far as an unanticipated cost um going forward I it's an important thing but thank you I'm looking forward well I don't know if I'm looking forward to but we'll be read it'll be interesting to see the actual break down of all this so that side of it I'm interested all right now we'll turn this way and listen to Nick and Devin as they share um their findings with the work with educational space adequacy that will then fold into the work that I spoke about with MD rockers this spring as well great thank you so the second piece of the work was looking at educational space adequacy so this is where we turn our attention away from the call the nuts

064and bolts of Maintenance which is very important of course to to look at and anticipate now we're going to look at how do these buildings function how do they support the reason they exist in the first place which is tools for the Educators and for the students and the community to use so if you want to flip the slide there are a few things that we start looking at when we dive into these buildings and I'll I'll start maybe with the end first it's maybe no surprise um your buildings in general have a lot of really good things going on in them uh the district the community have invested a lot over the years in bringing these buildings up improving them expanding them so we found a lot of really good um spaces working well

065today we had the opportunity to walk every building with Dr reuer and the principal of each one of these facilities and really we actually did a second walk and looked at from through a different lens how every space um every program is functioning in inside these buildings and of course there have been changes since the last uh construction projects were were done um at these schools we're really looking at three fundamental questions when we look at uh educational uh adequacy the first is a numerical analysis that's the capacity so how many kids can each one of these facilities serve and we'll talk about how we determine that capacity in in the next slide um the second piece we're looking at is do we have any space deficiencies have things ch changed have things grown shrunk

066are we do we have the right space um so the first one is looking at do we have enough space the second question is looking at do we have the right space uh in our facilities and then the third question is a little bit more uh long reaching so we know things are always changing growing um different different different things are happening within the walls of our schools what is the vision what are things that may not yet be in the schools but we anticipate coming uh down the road these are kind of our three fundamental questions that we're looking at we'll start with a numerical one um and sometimes this is maybe the easier part to look at what is the capacity now sometimes we think well there must be a absolute number for

067capacity in a building and from a life safety standpoint a code standpoint there is but that's a very different number from the functional capacity of the building so the functional capacity of the building is its ability to adequately meet the needs of the number of students and staff that come through the door every day and those numbers are really based on three primary variables and those variables can change over time the first is what is the student teacher ratio how many students are we planning to put in each one of our teaching stations in the building and of course that can change based on board action enrollment what what may happen within those spaces the second one is really more of a fixed number and it's an uh National operational efficiency rate so we know

068that there is theoretic Al a perfect school if you filled up every single room every single teaching station exactly to the maximum that's your theoretical perfect school we know that that probably has never happened in the history of schools so when we are designing and determining a functional capacity to building there are actually National Norms so for an elementary school we back down to 90% of that theoretical perfect School a middle school is about 85% and when we get to high school we've got a lot of moving Parts a lot of different scheduling complex ities so we actually back that down to 80% so we'll see what that looks like uh for each of our schools moving forward and then the last one and this is important here in Germantown especially the number of learning

069spaces available so what does that mean that means that over time the way spaces are used in buildings can change that can be in response to a number of students that are actually in a school that can be in response to changing programming um here in Germantown of particular importance is the addition of 4K uh to these buildings which was not uh in place when the last round of expansion happened so it changed the actual calculated capacity in our elementary schools this is a quick snapshot uh looking at where your enrollment is uh for this school year against a 10-year high and then where where our Target capacity is and our Target capacity is that number that takes into account those operational efficiencies it's not the the theoretical maximum it's where you would Target from

070a planning purpose so you can see the enrollment today with all but the exception of MacArthur is sitting a little bit below where your high water mark over the last decade has been when we get the rawers projections we'll update those numbers looking forward so you'll get an update to these numbers uh once we have those projections up next we like to look also at the themes for the elementary schools um we see a theme of support um we have a bullet point list of basically of the images that you're seeing on the screen not only do we want to look at the words and what they mean but what do the spaces actually look like what what kind of resources or what kind of support can they provide to the school appropriately sized rooms

071with adequate space for toileting for 4K and 5K there there are many different examples that are uh supported throughout the district dedicated and appropriately sized uh special education rooms to support for full section schools as Nick mentioned as these buildings their capacity changes with the enrollment that's in them um if a few of them have full section schools where we might have every um that almost more of that Ideal school then we're going to be start pushing out some of those special ed um support that many kids need these days uh differentiated learning spaces collaborative areas in small group rooms we heard a little bit about small group rooms a little bit earlier from I think from the the staff or the students that were here um we want to make sure that we're able

072to provide um intervention or collaboration closer to classrooms and cutting down on transition time providing more time for instruction staff resources and support for daily function private meeting space conference room toileting as well as professional work areas and then consider adding additional space um to best accommodate uh student wraparound care how can we support the whole family that's coming to our building so just like uh the Colin team we like to look at a snapshot but here what you're seeing the differences right the grade level um at the building so all the elementary schools are operating at a 4K through fifth grade first we like to look at though how are the students arriving and how are they departing the school day as Dr reuer mentioned earlier in your survey right there ours until they

073get on that bus um we want to make sure that they're received appropriately um and in a safe manner so here we begin to highlight you know the existing School building how are students arriving in District provided transportation in our eight buses at Amy Bell how are the parents going and dropping things off is the drop off separate from play areas or is it able to be separated when needed next slide then we jump in and had a great conversation uh with the principal here so the building what we do is we tour we talk um and and we walk uh the whole thing we better understand how all of the spaces are being utilized as Nick mentioned before this is a snapshot in time for how the building is being utilized today or this

074Academic Year right it will it will change it has changed um and it will continue to change again based on programming or just the number of students um the darker colored rooms those are uh special ed a little bit lighter ones those are core classrooms right second first Etc um and then the the lightest blue those are 4K and 5K rooms right that was a new addition into these buildings and then you see some of the support spaces in purple green and also kind of in Orange so what was mentioned before is the core capacity is based on the number of classrooms that is present in the building during this snapshot in time so 18 classrooms here at Amy Bell and before I get into the graph what I want to do is point out

075you see this dash line right in the middle um so that is when the district um changed their boundary so you're seeing this this drastic change well the change there was intentional um by the the school board to better allocate or properly align students to the the availability of capacity within these buildings um as you all know better than I do right um otherwise the the the main organizational areas on this slide is yellow is the maximum capacity so that's that perfect School Blue is the target capacity as Nick mentioned again that's 90% And then what we really want to see right now is the gray line so the solid Gray Line That's the actual enrollment so uh third Friday uh DPI counts today we're sitting at 349 students and then there's an overall trend

076line so you just see that kind of faint little dash line so just there's there's a steady decline but that's over 10 years right and we've done some adjustments with boundaries and stuff there's a whole bunch of caveats on the side so we'll go through this but otherwise Amy Bell uh Max Capacity about almost 470 with Target about 421 and we're operating well within that over at County Line as I mentioned all the buildings elementaries are are operating with the same grade levels next slide um county line is is a little unique um because here you're seeing well there's two site plans right why do we have two well there's a different drop off versus pickup procedure um part of this has to do with and and all school buildings uh work with this as

077a challenge how do we line up all of our buses where do they line up how can we make sure that students and staff and parents again are safe and separate so here we're just seeing and we want to make sure that we understand how these um sites are being utilized again from District provided transportation to parents next slide again County Line um marked with the main entrance um you can see the the office there right has a secure entry sequence we talked about security just briefly earlier in the presentation by uh with Colin um and you can begin to see how the building is organized um buildings evolve over time in their organization here we have 4K in the front and 5K in the back right that might be due to the space available

078and what's needed for students we can also see our fourth grade and fifth grade um new addition over on the right hand side that's supported by uh collaborative breakout space next slide here at County Line um we have a higher maximum capacity than Amy Bell we' got um because we have 22 classrooms now so 18 to 22 so 565 about uh Target capacity just over 500 here we're operating closer to that 90% at 490 with the current enrollment not quite as much of a jump here with uh re redistricting at MacArthur MacArthur same thing right building has been supported well over the years with all those additions Renovations that are noted there um many of the buildings have uh many many uh have been touched many many times um as as growth has occurred within

079the district boundaries here at MacArthur um Mr Gonzalez has set up a uh a unique um parent drop off sequence but one that works for the school and that's important and it's to work for the school and again to U maintain the safety of students arriving and departing here are buses on the left side and and parents on the right so it's a good good layout um here at MacArthur we're seeing a similar addition with collaborative space uh for the newest edition and we're seeing the repurposing of spaces here I'll point out one one core classroom uh that's being used as storage right now because they don't have um students enough to fill it or the need for the additional teaching staff um but here we are we do have 23 core classrooms in this

080building next slide um so MacArthur um more closely aligned with uh County Line um but one more classroom so we're seeing the numbers just jump up a little bit more and then current enrollment is 487 students again we're operating um well below the the 90% threshold so we're feeling real comfortable here you're seeing the growth um at the school building whether it's supported with building addition with just people moving in to this area of the district um but look at that trend line right that's different than the the two that we've seen previous um so something to take note of um the final Elementary School that we visited uh was Rockfield again supported with many additions over time next slide big site big site night North and South a little more challenged um right as

081we look at the pickup and drop off sequence uh the same thing to start the day to end the day um but uh just a little bit less room uh perhaps to do it in next slide this building is also unique right we're supported by multiple floors right so where are those specials um that I talked about right here we're looking at them on the ground floor intervention um does occur on multiple levels uh but special education is largely dedicated on that first floor and again you can see how the building's been organized um kind of over time you're seeing thickened walls um that represent where building additions have been put on next if we look at rockfields capacity um this one is is much more consistent um right but only 16 classrooms that we're

082looking at right now so the maximum capacity reduces from what we've seen in the past the target capacity as well um here we're only about 34 33 students away from uh the target capacity with our current enrollment so that sums up the elementary schools um Nick's going to go through the themes for the secondary schools and um hang on it's going to be fun it's going to be great all right taking a look over at our secondary schools our middle school and high school so some of the key themes that we saw here it's probably no surprise we're familiar uh the high school the building we're in now uh received a lot of of change um over recent years the Middle School uh received a bit a bit less uh change so common to both

083uh we're looking at uh potentially finding more spaces for differentiated learning more collaborative areas and and more small group rooms to address uh some of the different learning styles learning modalities that are going on uh within these buildings today uh multip multiple teaching modalities I just mentioned that's also supported with flexible Furniture so we have areas um in these buildings that are still um still supporting some some older older furniture that is um it moves uh but it is not as flexible as seamless as some of the newer furn furniture that are in our buildings uh over at the middle school really looking at the curricular alignment and the offerings that are in that building and how they might align better with all the amazing things that are happening over here at the high school

084right so when we look particular particularly at um at stem and CTE spaces uh there is a very rich robust programming offering here in the high school we look at the Middle School uh there are programs there but we do not see the spaces that are commencing it uh with where those kids will go uh when they make the jump up here to the high school uh lifelong Wellness right again that's an evolution of what uh physical education is and how is the space at the middle school really aligning and preparing kids for what they will experience here at the high school when they matriculate up and then pupil Services again at the middle school kind of no surprise pupil Services is really kind of at the farthest end of the building uh that you

085could put them and there in spaces that are that are not uh the most supportive for all the important work that happens um in that area and they are very far away from the main entrance to the building and the administrative offices at the front entrance uh and the last piece this is really at the high school uh but does also apply to the Middle School reinv visioned Athletic Complex one of the biggest pieces we know is the softball fields are for the high school student uh competition are at the middle school we really want to look at ways to bring all of our high school sports over here to the high school campus C and improve offerings here at this campus at the same time the middle school does have a very nice site

086and a very nice piece of land with some facilities that are in less than Stellar shape so there are there's a tremendous amount of opportunity um over at the Kennedy Middle School site to improve uh those offerings so taking a look quickly at uh Kennedy so like some of our other schools it has seen a lot of interventions um over its over its lifetime of course we are serving grades 6 through 8 uh here at the middle school and if we look at our site plan um on the right you can start to see again this is a nice site and you look at where our softball fields are at the North a track if we can it's an oval uh up there uh it it's um seen better days but that is a wonderful

087piece of land and a wonderful piece of um area that we can look to improve uh the approach to the building is is a bit challenging we've heard we had a lot of conversation around how uh people who visit the building building and are not familiar with the front door uh get lost from time to time we know that the front entrance to this building is well one there's kind of two of them one of them is actually the front entrance uh and it it's kind of tucked around uh back in the notch of this building we also don't really have visitor parking uh near the front entrance to the building so the overall site layout and traffic flow uh should be should be looked at how can we improve this um oh yeah there

088we go here's a zoom in how we can improve this um in the future our buses are off on the left side um again if you were a visitor um signage would go a long way uh just to helping find that front door much like the elementary schools uh We've cataloged how every space uh in this building is used and this building in particular and we'll see what the capacity calculations uh look like in a minute there are quite a few spaces within this building that are um underutilized so there is additional capacity should it be needed that we could start to look at bringing back online the last major projects of course in this building uh Focus primarily uh along the sixth grade uh Wing that's that southern uh portion of the building and

089creating those those pods those learning pods the seventh and eighth grade areas in the building were largely untouched so we do have uh a very A variation in the types of spaces and experiences the students uh will encounter as they make their way through three years um at this building we also have a large area in the middle called the courtyard that's unusable there is that too yes so taking a look at capacity so here again uh this is now using 85% not 90 like the elementary schools to get to our Target capacity so the calculated number here is about 991 students maximum with a target of 842 So currently we're operating slightly over that Target and that's not really a point of concern it's okay uh if you're within that wiggle room that's kind

090of what that planning variable is for but it is something to to keep an eye on should enrollment start to tick up uh at the middle school we would probably need to start looking at some of the existing spaces first that are within that building to capture back some additional teaching stations uh and after that start to look at are there any reconfigurations that might be required uh if enrollment continues to grow again rawers will help us get a better picture of that uh over here at the high school uh not quite as many modifications uh over its lifetime dating back to 1968 of course a traditional 9 through2 building a very good siiz site at just under 73 Acres click the slide taking a look at at where we are we heard earlier about

091uh the large Paving number at this building that's partially due to the large amount of pavine that exists at this building so in discussing how uh flow around the building has been has been working uh we heard it has been working generally well uh traffic flow is is separated it's well organized uh and the parking counts uh do seem to be serving the needs of the community again a lot of change happened at this building um over the last uh the last several years so you're starting to see uh the same type of mapping looking at every one of these these classrooms and of course many of them uh have been addressed fairly recently and are in good shape uh the green areas represents uh the significant investment uh in extracurriculars and Athletics and physical

092education spaces uh we have our main entrance uh that was largely expanded renovated and modernized through the last project the greatly expanded student Commons immediately behind it uh the purple areas are our specials we are sitting in one of those primary pieces that is an excellent uh piece of this building and touring it's it's it's wonderful just to hear and learn what has actually happened and how things have been working well uh since there was so much investment in this facility uh an area a couple of areas of Interest here uh the classrooms particularly the science wing while it is it is still functioning well we have quite a bit of capacity in it it is starting to be more of a dated portion of the building and it was not touched uh during the

093last renovation so while it is still well-sized a lot of capacity a lot of great features it is a bit different than other areas of the school looking at capacity um here amazingly uh you'll see our our trend lines we go down to 80% and again that is because we have the most complex the most variable schedule uh happening here at the high school so that is again that National planning uh figure so our Max Capacity is just over 1,600 students our Target 1284 and we're sitting almost spot on at that Target uh 1288 so that is an incredibly efficiently uh run building at this point and utilizing spaces uh really to their maximum so that Delta does give us uh some some wiggle room for additional programming for additional changes and should the capacity

094change its trajectory you'll see over the last 10 years it's trended downward um you do have space available here at the building so this is kind of the conclusion slide key takeaways and I started this by saying the community and the district have invested a lot in these buildings over years and it and it is shown much like what we heard earlier uh today uh with the community survey there is room for improvements uh in some areas so what is going well building security uh has been very well thought out very well maintained and has continually been reviewed building additions um have brought additional opportunities to each school I'm sure you're all aware of it um the community has been um enjoying those uh for a few years now uh Elementary School Furniture is is

095is wonderful it exemplifies uh the flexibility and the variability that we are looking for uh in uh adaptable uh multi-purpose spaces today areas for consideration in the future as you think about how can we do even better uh with these facilities uh those themes of support that we've brought up um those are really looking at a lot of areas surrounding the Core Curriculum we talked about at the middle school what are those uh stem programs how can we better align what's happening at the middle school with what's uh happening up here at the high school and then really over at the high school here uh at the athletic complex bringing all of our Sports back on campus and really maximizing the the blessing of land and the facilities that you you do have here for

096the students that's you Shannon so uh again just want to take us back to where it started and what the ask was the facility condition assessment and then doing the educational adequacy in the report that we shared tonight uh that concludes our report for this evening question Mr bney love the presentation great data um I look forward to seeing the what was it 1100 pages of detail um certainly the first thing I saw was the sticker shock um but I think probably everyone on the board did 71 million that's that's a pretty big number but um as was already mentioned some of that's already in our forecasted capital Improvement plan so hopefully uh it won't be nearly that bad for us that 80% utilization number here at the high school yeah just what exactly is

097that 20% it effectively is is unused capacity right so um when we look at and and any principal who has put together a high school schedule can probably attest to when you start to look at the diversity of course offerings across um a number of periods across two semesters in a year there's inherent planning inefficiency that happens right so you may offer a course that has 16 students in it but that classroom could accommodate 27 so that's where that 80% comes in it's trying to capture the realities of a high school schedule okay thank you yeah so inefficiency is not in a negative way it's just a matter of corre that's the reality that that class isn't full but we're not going to not offer it if cor have enough interest yeah it's not a

098negative thing it's really a tool for planning and a reality of what a high school curriculum looks like so in that scenario do you see uh reconfiguration of the schedule that allows us to bump that 1288 number up or is this what you're saying the building is currently suited for it's based on the the curriculum and schedule that operate today so yes that is one of those variables if curricular offerings changed if class sizes changed if um schedule changes right so we've seen this in high schools that may move to like a block schedule that's a fundamentally different way of using time and space that will change that number so the simple answer is yes you could change the schedule and the course offerings and increase the capacity of the building however what students enroll

099in will drive what schedu so we could change a schedule and then I think right there's a lot of variables there that it like we're working through our Master our staffing plan which is would approved tonight and that's based on for the high schools 100% based on what kids enrolled in and what we offer and then we have to use those variables of are we going to run a course of 14 in an elective versus 30 in an English class right I think I just look at it from a community standpoint if we see 1604 why are we 300 20 whatever short there's realities of planning that affect that that bring it down to that 1288 correct and if and all of you that have had high school students when you sit down to pull

100out your course schedule and it's almost like an 1100 page document to look at all of our offerings which are all just and valid but that then is a major player and that capacity p any other questions now or are we reserving them for more thought I look forward toel truck is delivering lat I think a big key component you mentioned this a couple of times is that rocker report that's going to drive some of this data as well and we appreciate you're taking that swing back around once we have that information absolutely um in the community we have a lot of discussion around school capacity going on right now or potential for school capacity and I think the combination of those reports that you coming back to us another time with some updated numbers

101is really going to help that conversation so thank you thank you guys okay thank Youk you thank you speaking of that conversation 3E Village German Town Le on reports U Miss higen bath inform me the economic development commit did not meet since our last meeting they just voted on a couple um contracts for the um for the program that if you want like the $25,000 for new business small business okay nothing I would right um Mr poock on Parks and wck yeah I I had a conflict uh during the February meeting but just to give an update that that I received and reviewed uh they had talked about the Fourth of July discussion since then it's been determined that the park and wreck department will be running or in charge of the Fourth of July

102parade and the fireworks my understanding that there will not be any activities at the park during at firemen's Park during the day um couple other topics that were discussed was land swap at Blackstone golf course or potential land swap for at Blackstone uh also discussed and this was approved was a transfer F land from Goldendale to winess park um also the summer 2025 program fees were approved as well um there is a meeting tomorrow at 5:30 uh items on that particular agenda is Germantown soccer club excavation at friedenfeld uh a sign recognizing David J Frank Park and wck at large commission spot or uh yeah commission spot and a discussion around possibility of changing the day in time uh to ensure uh Quorum is achieved as often as possible okay thank you um one of

103those discussions will work its way into uh my report um the Planning Commission met March 10th this last Monday or previous Monday um at 6:30 at the germon Village Hall many discussions around development uh first was a zoning change uh this this is to align better with State statutes enacted in 23 with a request that more compliances leaned into in 2025 um that is regarding the U density of zoning change or change in zoning density um from a three quarters um to a more simple majority vote to make a partial board dense or an area more dense and a going to a simple majority to a 3/4 majority make it less dense that's in direct opposite of what it currently was prior to the state statutes it sounds like developer lobbyists um back in the

104late teens and early 20s affected that change at the state level uh and the village is looking to align more closely with that um it does play into uh items B and C of the discussions we had there b was the Village Center as many of you are aware we and and participated in and what I thought was very very productive meeting on the 11th that we held in in um cooperation with some of the village members um specifically The Village administrator and the president um that project is on their agenda again this evening uh we'll see what comes of that um as far as what the village goes uh in Direction with that they did touch on the Blackstone golf course um with some map in and some light um renderings as to what

105that could potentially look like that is uh current contract conversation or negotiations U between the village and the owners of the Blackstone golf course um where a land swap would be in place or potentially at play to um give the owners of the golf course more buildable land in the old recycling center that is at the end of Main Street West End of Main Street and um some of the existing Park not to include the baseball fields but the pickle ball courts and I believe there's like a skateboard park along along Main Street there uh the village would receive um a larger swath of land Wetland area for Park usage to the north of what that development would ultimately be and some Waterway access um from that end of it um that project it seems

106like it's coming forward with more mixed use similar to The Village Center project um commercial potentials along with residential potential expansion so we'll continue to monitor those obviously in our meeting on the 11th in a collaborative effort we did Issue a resolution to the village that you're all aware of and I just kind of want to ground it back in that opening statement um as we move forward in our continued discussions with them uh this resolution is on the full board board agenda for this evening but I do want to just revisit that opening statement in there the where as German home school board is committed to a strong working relationship with the village of German toown to assist both in strategic planning to achieve the best possible outcomes of the village residents of for

107the village residents and the students of the germatown school district um I think that was really a well written um precedent center for the uh center for the rest of that resolution I appreciate the board's work on that and some of the editing that took place um that is on their agenda at the end of that meeting there was some statements made and I don't know if they were misstated or just were unclear on what took place as far as the um advancement of tid tid potential for that Village Center um it looks like when they stated the public notice was already issued and there was a a clock ticking as far as process go around it uh that Village uh public notice did not occur until this Saturday and um it was not supported

108by Village action at our meeting on the 11th it was stated the land purchases and action on TI were voted on uh that's the village uh February 17th meeting a review of that looks as if it was only a land purchase so they've added a item after reviewing our resolution this evening on their agenda agenda to address um maybe that inade inadequacies in action um taken by the village so we'll see how that plays out um and we'll continue to work on that partnership and build out that understanding p and Cullen along with rawers are going to drive a lot of that information we can provide them and we we'll continue down that path uh at this time I don't have anything else we do have an agenda item later on this evening we can

109get into some more of the details if anyone doesn't have if anyone has questions for me okay I have citizen comment uh we have one U we just ask that you keep it to three minutes I'm not going to read the whole the whole statement here um please stay away from comments that may are interest to any District Personnel or citizens that that are present uh and that is Todd Schneider GAA rep I believe excuse me yeah my name is Tod Schneider here representing the GAA I'm also a Germantown resident if you have any questions for me I'm here to answer thank you thank you that is item four we will move on to five consent agenda 5A approval of February 17 2025 meeting minutes B approval March 11 2025 meeting minutes C approval of

110teacher resignations D approval of teacher contracts and E approval of donations approval of consent agenda items a through e second Mr Barney with the motion Miss hicken batham with the second any discussion I'd be happy to read off our donations this evening uh I say usually we get we get that request so please do I'd love to hear those thank you uh this evening it looks like we have four different donations the first being from the Milwaukee School of Engineering $500 towards our high school robotics team Kennedy Middle School PTA Don donated $2,250 to six 7th and eighth grade science classrooms uh for purchase of supplies and Germantown athletic booster club donated $2,947 76 for awards and athletic tape for uh ghs Athletics and activities and 3 and2 booster club uh donated $1,531 65 for

111uniform jackets for our boys High School varsity baseball team coaches awesome any further discussion hearing none all in favor I any opposed hearing none consent Anda passes six Personnel committee Mr Brown okay we have kind of a full meeting tonight so I'll make this uh very brief in the interest of time and just touch on some highlights as usual in the March 3D meeting it was open to the public it was broadcast live and you can find uh replays of the meeting on the YouTube channel go to the German toown School District website select School Board then halfway down the page it says meetings recordings and select videos uh under the reports and updates we covered the usual teacher contracts and Staffing updates we also covered a brief uh update on the support staff compensation

112study which is moving along his schedule uh with the revised model anticipated to be brought forward for review and possible approval next month new business consisted of the preliminary 2025 2026 teacher Staffing plan which there was discussion and charts regarding the process so if you're interested watch that video there's a lot of good information on that uh the discussion culminated with the motion that we brought forward to the full board for recommendation would you like to hear that now uh you have a positive recommendation yes yes absolutely comes forward with a positive recommendation to the full board to approve the proposed Staffing plan for 2526 school year and to issue 276 regular full-time teaching contracts and up to 10 part-time teaching contracts comes forward with a positive recommendation does not require second any discussion hearing

113none my U I guess I'll add my guess is there might be some some adjustment to that throughout the process but early on this is what we're looking at correct this is preliminary in nature and as um in enrollment changes um from now really into uh probably August September there's the potential for change thank you uh any other discussion hearing none all in favor any opposed hearing none that passes the last item of business is we discussed the spring coaching contracts and we brought forward a a motion with that a positive recommendation for the full board to approve Germantown High School and count Middle School spring spring coaching contracts that comes forward the positive recommendation as require second any discussion hearing none all in favor any opposed hearing none that passes Mike would you like

114to add anything or we're good good okay personel committe taking care of item seven teaching and learning committee taking bath okay the teaching and learning committee met on March 3rd 2025 um Jake was able to give us an update on the progress the district is making on act 20 specifically how it pertains to wonders um we currently do have students that are on the plan um uh being below 25 percentile in literacy that was identified through am web and then NWA reading fluency we're currently halfway through that first round of personalized plans and we're already seeing progress in some students who are meeting the CER that would you know be able to exit them so that's positive news um once they do if they do reach those benchmarks we are still um students are not

115exiting that program they continue to stay in the program through the whole um through their whole uh reading program um once they do exit that reading plan we still will continue to progress monitor these students to ensure that they continue to progress um along with the reading program we've already met compliance for ACT 20 training all of our teachers have started the training um through Cox campus with plans of completion by the end of next school year um the district is also providing um professional development and resources that connect what they're learning through the Cox campus and aligning it with wonders Germantown School District also had its first literac literacy night was held at February 25th at MacArthur parents were given information about how understanding the foundational skills of reading which will help them once

116their students come home um to keep the instructional strategies going to help them progress um the committee also discussed um will be reviewing resources for AP Chemistry AP Physics and AP stats um that is in line with the AP curriculum requirement that dictates that we have um updated textbooks within the last 10 years so Jake and his team will be will be reviewing multiple textbooks and then bringing those um to to the uh teaching and learning committee for approval so we thank them in advance for all the time that will they will be spending reviewing um textbooks um finally there are two items that were passed on to the finance committee we heard about both those tonight the 240 touchscreen Chromebooks and the charging um cards and then also Katie Cole's commitment to our mental

117health Grant um looking forward to updates on those as those progress um so we will anticipate in finance committee to see how those turned out for us so with that I will you on you sent some positive recommendations over to finance regarding those topics correct I hear about that y right now M eight finance committee okay yes the finance committee met earlier this evening here at the PAC 6:15 p.m. that's video so to get the whole thing can see that in uh just a day or so online we will do the Cliff's Notes version here uh in respect of time this evening so full board item 8A finance committee meeting updates uh we did consent of alers with Britney answering a few questions for us more updates uh we went through uh Britney's uh variance

118report spending is up but uh revenues are also up there's $7.3 million in fund balance but uh some is reserved for uh some items so we don't really have that much money in the bank just so you know every penny is utilized right um we had Britney did a also an updates a school fees report and it turns out that uh we are in line with State statutes and uh DPI reviewed our school fees back in 2022 so we are good on that account excuse me full board item 8B uh 2024 2025 uh budget adjustment um this always happens because we don't always know the exact numbers when uh we approve the budget at the annual meeting so we bring forward to the Board of Education with a positive recommendation to approve the 2024 2025

119budget adjustments comes forward with a positive recommendation does not require second any discussion hearing none all in favor I I any opposed hearing none that passes okay full board item um HC mental health Grant plan Katie Katie Cole went through that for us in finance in great detail uh the training that she was talking about will be at the WellPoint facility off Capital Drive and we bring a motion with a positive recommendation from the teaching and learning committee to the finance committee to approve 12 staff members to take trauma sensitive schools training train the trainer for day professional development through WellPoint Care Network in the amount not to exceed $33,000 funded by school mental health State funding Grant coming forward with a positive recommendation does it require a second any discussion hearing none all in

120favor I any opposed hearing none that passes okay full board item 8D 2024 2025 cesa contract amendments one contract adjustments for an increase in vision and orientation and Mobility Services in the amount of 8,328 funded out of the idea individuals with disabilities Education Act flow through Grant coming forward with the Positive recommendation doesn't require a second any discussion hearing none all in favor I any opposed hearing none that passes okay full board item 8 Chromebook purchase this will be 240 Asus uh computers and they are for the uh younger students K through grade two um motion with a positive recommendation to the full board with a positive recommendation from the finance committee to approve the purchase of 240 touchscreen Chromebooks corresponding Google licenses and eight cards from bdj tech for an amount not to exceed

121$888,888 using common School library Aid coming forward with a positive recommendation does not require a second any discussion just one quick the library Aid that's a flow through correct it's dictated by what it can be spent on oh yes okay um any further discussion hearing none all in favor I any opposed hearing none that passes okay full board item 8f kenned Middle School kitchen equipment purchase there's a number of hot and cold carts included in this I was rather impressed that our old equipment for serving students is 29 years old so it seems like we got our use out of that equipment anyway um this was uh this material was gone over by Jill seel from food and nutrition for the finance committee um motion to bring forward to the Board of Education with a

122positive recommendation from the finance committee to approve the purchase for Kennedy Middle School kitchen equipment as presented and described using Bolter food service design in NCO electric for an amount not to exceed $ 84,85 2.77 unless electrical code violations are discovered during install coming forward with the pass recommendation does not require a second any discussion hearing none all in favor I I any opposed hearing none that passes and that was it we adjourned at 6:52 p.m. thank you you're welcome item 9A new business dis a is discussion action to approve the voting status of Germantown School District regarding the village of Germantown tax increment District Number proposal uh that is myself uh that is currently up for discussion at the Village uh meeting that's happening congruent with us so exactly sure where they're lining up

123with it but in order um given email communication we've received about potential dates in Need for meetings for the joint review board and we thought it was pertinent to have it on this agenda um otherwise we'd be calling potentially an emergency meeting to continue that discussion obviously we were all there uh Tuesday in regards to the t uh to the development discussion for the Village Center which is the center of the potential tid proposal coming um at this point the village has presented us at that meeting with quite a bit of information regarding tids and their process uh this one is unique in that it would include and begin with residential uh that's something we have not seen in this Village um this will be a first of its kind and we've just talked uh

124through the effects of that on this district and what the needs for some of these studies to come back um to help continue that discussion I would open it up for discussion or a potential motion um no Mr Barney yeah I guess since we won't meet as a full board regularly or nothing scheduled until after the March 31st joint review board I think we have to make an up or down decision tonight so that our representative going to that meeting knows which way this board wants them to vote um I'm hopeful that the village takes action tonight to put things on hold but we won't know that before we make a decision here tonight um if they do put it on hold obviously then we will have some time to get our information back from

125the MD Rafer study who knows it might turn out that MD raer says our enrollment is going to fall off a cliff we may go back to the village and say hey we want you to accelerate this thing but we don't know because we don't have the results of those of that study yet so I'm in favor of definitely moving forward with a vote um I'll wait for the rest of the discussion but um I think we definitely have to come up with a decision tonight on the tid okay I don't disagree with that um just to ensure business flow for the district and the village it might be obstructive if we don't right I mean whatever decision we make tonight we may revisit it a month from now once we have more information because

126that may change our minds could be addressed in the motion motion three um any further discussion regarding the tid 10 potentially I would just throw out there the the fact that why this is important to this body is because we are one of the taxing authorities and uh because of that we we get the one vote at the Joint review board so the discussion last week the discussion we're about to have tonight uh is important for those people in our district that we represent Mr most tids are industrial that's what the village has been doing I checked with one of our neighbors neighboring communities and in in that instance most tids were also industrial sometimes the tids were uh in a blighted area which is what they are supposed to be for uh sometimes uh

127they are in a green field area which I believe is legal by Wisconsin state law but uh not preferred in my opinion um anyways uh Germantown has done uh both uh bladed area tids and Greenfield tids so in a very similar fashion uh what is rare is a tid for housing and the reason for that is is uh it's the the school district portion of the taxes that pay for the tid when it's industrial we don't particularly get a lot of extra students from an industrial tid unless workers that work in that Industrial Park decide to uh move to Germantown because the schools are so great and I I don't say that humorously either I'm serious but um typically uh a tid does not is not there for housing uh like uh you know apartment

128buildings uh where we would gain students but uh our portion of the tax uh would go to pay for the improvements to the land and so on for the apartments we wouldn't get the benefit of you know of the taxes for the students that we're receiving so the school district could be in trouble if we gain a lot of students uh without gaining the revenue well and I think this T sets precedent around presid IAL use for kids right right and and to your point on the taxation side and the revenue side what we don't receive is if we have multiple students move into that t it takes a certain amount of local taxing Revenue to help support their educational process uh we receive funding from the state we'll still receive that state aid but

129that doesn't make the funding for that student whole so now we'd have students coming into our district in an underfunded capacity um until the tid would um I want use the word expire but until it would close um and at that point we would then receive the appropriate amount of funding however the numbers we were seeing were 27 years potential on the tid closure and that's enough years and then some for kids to start in 4k and be gone and a new group to come in uh and that that means we're losing the totality of that expense um um which given some of the information we heard this evening could be detrimental to our budgetary process and it it really is about making sure those kids have the adequate space for the adequate experience and

130our staff has the adequate space to not be overburdened by over capacity classes um so they can provide that right educational environment this is to me it's a less uh uh the the stand on a tid in general but when it comes to residential that really heightens the Imp into the school district I think that was the point you were daging at right um obviously there's there's some history here the village is going to continue we have that lingering they have their meeting going on right now and for all we know is they've they've listened to our um uh resolution and and accepted it and are placing things on hold we'll find out here shortly how that goes um we know several trustees have reached out and asked more questions the administrators that reached out

131and asked more questions for clarification we all both sides I think understand the need for these data points that we were asking for that hold um but reality is if their vote was to move forward tonight we need to prepare Our member uh with a vote any further discussion seeing none I would take a motion make a motion to in instruct the School District representative to vote no on the proposed tid 10 and the school district May reconsider this motion if new information requires we change our position or at least discuss our position okay uh Mr Barney with a motion Mr Pollock with the second uh we'll move into the discussion portion then um I think that's a great approach obviously we don't know there could be uh what their their U action is going

132to be tonight so to have that motion include the ability to come back to the table and adjust while providing a vote Andor potential information we receive whether it's from the village or um our study partners uh I think that's a great way to proceed with the advisement of the vote any other discussion yeah I guess for me it just comes down down to the the lack of complete information on what the enrollment could look like from 400 or more units The Villages had two different competing numbers they have one that says you get Z2 students per unit which would end up with maybe six to eight students across the entire Village Center area but then another report presented to Planning Commission last week showed there could be 100 more students across 400 units quite

133a big difference going from eight on one end 100 on the other end I'm hoping the MD raer report gives us a little more clarity on that I think kind of had a piggyback on that too the initial um numbers they were giving us is based off phase one of the project so it should be noted subsequent phases will add more residential than that first phase which I believe was three to 500 depending on what a developer would come into choose to build um the other is the the land capacity there on a study that would talk about multif family homes being 02 versus 0.5 on a single family the amount of single family homes you could fit in that land well probably not a desirable place to put single family homes um is greatly

134reduced compared to the amount of vertical apartment um units you can build in that so while yes the per unit number is lower the unit number number is drastically higher that would come into impact I think in this scenario you also kind of line it with um the the Blackstone project that's coming up um and there's been some information involved in that those conversations that there's interest potentially in tid in a similar development in that area which would mean more dense impact residential um The Village Center would impact um Mac and um as as our borders reside right now um black the Blackstone project would impact County Line uh the initial thought in the village that actually reached out and and asked about what's is it we able to move those lines and the answer

135is of course we can but the one that would make sense to move that to would be Rockfield which we actually saw given its small capacity where already there uh in one that the elementaries don't carry as much flexibility as what we saw in the middle school and in the high school um there's a third project not supported or not should not supported but not involving the village that may impact um Amy Bell um off the intersection of County Line in Lannon so that's also not an feasible place to then move some of this students for capacity use because if that project comes forward solely funded by the developers uh we might be using that space we saw tonight that is available in that building um so realistically I look at it is I know

136we're talking about tid 10 specifically but we have to think about the domino effect of these decisions as the packs the totality of the village moving forward I think the third Domino of it is um we represent more municipalities than just the village so the village is um discussing and potentially moving forward with things that are going to cause our district some Financial uh uh I call Strife but decisions that need to be made and we may be asking citizens of Richfield in Jackson and pulk and the town of German Town right our surrounding communities our impacted communities to help with that Financial load and they aren't actually going to receive the benefits of this potential tid because it's a German Town Centric scenario so we do have to look out for those constituents it's

137it's a multi-layered conversation I think this board's taken a great approach and conversation to it um The Villages come to the table those aren't easy situations to get out I'm glad that that worked out we were able to um at this time I I have to be a no I can't I can't come to a conclusion where this would make sense without the totality of the information to support the decision so for now I know and if those facts change maybe that changes with it and I appreciate the motion carrying the ability to do that so when I looked at this I obviously I tried to have my Schoolboard blinders on uh Focus solely on how it may how this tid 10 may impact our school district uh some of these are going to be

138a little bit of a repeat that's already been mentioned but I I can't help but highlight some of these items the reality is uh when we look at these items as well as a couple of items that that we have to uh to address like school safety and some other things in many ways you have to look at it from the worst case scenario because that way you can be most prepared for that if it's anything short of a worst case scenario at least we planned appropriately but the reality of it is if this tid involves residential housing no matter what that looks like it has the potential to divert funds from the schools period That's the reality um it doesn't matter if it's 02 kids per unit or something else uh the fact is

139is that if a residential housing complex goes out we will have the potential for higher enrollment which means uh and it's important to point out it's already been pointed out that this sort of tid is very different than a commercial or IND T Mr Lo pointed that out too where when it when it comes to residential pieces it's a totally different calculus than it is for a commercial or industrial piece or industrial tip the fact is is that if we have higher enrollment and without those NE necessary taxes that also come in from it there's a chance we have to cut programs there's a chance that we have to increase class size there's a chance that we need to we talked about this earlier with the 70 potential obviously very large number of 71 million

140we may have to De defer necessary improvements there's a long-term ramifications 20 up to 27 years uh where we could actually have a couple of cycles of kids coming through um as we've seen the past several years during the summer months we see enrollment change and as Dr reuter correctly has pointed out it's because of a transient population it's not the people who' lived in the same apartments for years and years transient is those people who are here for short-term periods it could be a single man living in an apartment that moves out and now a small family moves into that same apartment that's a transient situation um same thing with a small family leaving and someone without a child coming in that's an example of a trans situation we've seen it before we're going

141to see it again this Summer that we have to work with and while it may not seem to be a big deal to have one or two extra kids here and there coming in the class size may go from 25 to 27 and that puts an additional burden on that teacher because he or she now has couple extra kids that they need to manage that they need to make sure they're paying attention to that they're getting questions or situations addressed with those one or two extra kids may not necessarily seem like a big deal because it's only one or two kids but it is a big deal um as you could probably tell I will be voting no for this sure I can actually provide some fact around what you were discussing about the transitory

142nature of an apartment situation uh one other question we received from a trustee was is how many students do we have in Saxony Village and I think that's a it's a good interesting question because that that's a development that's happened coule more recently but it's 300 plus units uh and initially we had believe it was 25 and I think in the next this week or next week we're going to add two more so we're at 27 and and that's not something we can't accommodate but sometimes those students come in depending on what school district they're coming from with greater need to catch up and support that we have to provide and we do every time and our staff does every time but that's that added stress to that classroom to ensure that this new student

143is assimilating and and being provided those supports uh similarly we can have a scenario where they move out in the middle of the school year and now we're overstaffed in situations and that that's a real staff concern we've heard that from from our staff we've heard that through our our uh little bit in the comp study uh we've planned with that on setting policy around class size to help stabilize and normalize those situations but but that is to me that's a a Crux of some of this is in our staff consideration side right how we build this out and make this a successful place to have a career uh and really is does single family housing allow for more stability and predictability I think that answer is yes um given what we see real time

144every year and then this is one situation right with a couple students coming in mid school year or late in the school year at this point um but the reality is that happens throughout the school year for these staff um and it is a it is a an adjustment and a juggle for them to to to take on uh so we we we have to consider that side of it um I guess I don't have much more to say on it if anyone else does or we can Mo vote uh in this scenario I think the last day we called for a roll call vote so I would do that again here um sorry I forgot to run that one by roll call vote no I I can keep going but I want to clarify

145the motion was to vote no oh sorry yeah my vote will be yes to vote no correct we have to do ative yes okay so eward is a yes yes Brown yes Barney yes both yes po yes think about yes six to zero one absent okay that passes in the as the recommendation um B discussion and and sorry nine new business B discussion and possible action to amend the 2425 Board of Education meeting schedule uh that's myself I think there was one scenario that I saw uh where we may be in meetings and due to uh potential board member abente I might have to sit in for the Committees on that so I would just ask as that date comes it aligns with a Planning Commission meeting I will have to be at regarding everything

146we've just discussed um are we flexible to have a different member sit in for that correct okay so it doesn't have to be me correct do we have any other overlapping I don't believe so I think um part of the discussion was based on at the last meeting the April 28th meeting um and again committees do not have to be run on the nights that are published they're just recommended nights for the community um and they're subject to open meetings a lot for committees so we just have to have 24-hour notice and we've done this before we've run committees on other nights as long as there's a quorum of the committee so and I know this was on the agenda for the 11th as well um and we were waiting it was put to this

147a week later to this meeting just to see if Chang Village and we know right now to Mr Barney's motion that um it is planned from the village to proposed vote on the 31st so this would give us um if need be we could call a meeting prior to the 31st if things change do we see any we have an election coming do we see any need to ensure the next time this full body meets the results of that election will be in we'll need um potential numbers sworn in or Le sworn in will that take place before a full board meeting at any date that it can take place and our practice uh between M Timberman and I have been to swear newly elected in at district office not as a at a board

148meeting and do we anticipate that happening before committee meetings um at the beginning of that month because that's a very close window or would it be post the committee meeting go ahead I can I believe the term would start on the third Monday so if we have committee meetings early in go ahead the term starts on April or yeah April 28th that is the day that the the new member can start we swear that mean usually three to seven days before that date to make sure that they're sworn in by the day that they take office but they do not take office until that Monday the 28th so they they will not serve new board member would not serve until po 28th or later correct so we don't need to move anything correct because our

149board meeting is on the 2 believe that's why we have it's not on the third Thursday because of our election cycle okay or third Monday I'm sorry not third Thursday third Monday obviously we will update the community if any of this changes between now and then given Village action tonight it may there may need be need to call another board meeting similar to what we did last week but our scheduled approved board agenda will stay as is right I appreciate the flexibility in keeping the uh District's work at hand and um in a timely manner U I'd ask the community understand that and understand the approach and why we're taking some of that action uh once again the the committee meetings can be moved a little easier than the full board meetings um and we'll

150continue down that process so to ensure we can meet all of our obligations I don't think any any decision or um motion has to come forward regarding that so I can move on to see if there's no further discussion hearing none we'll go to C discussion and action to approve early college credit program and start college now applications Mr miac good evening again this is the second batch of eccp and Star College now applications that I'm bringing to you uh the summer fall applications creates Kind of a Funny window for us so that's why they come in two batches so we had an additional um five applications that were submitted for eccp students applied for courses in I'm sorry there were seven additional ones there were students who applied for courses in German Economic and

151Business statistics software engineering and foundations of philosophy uh for these applications these are all being submitted for the fall eccp and all paperwork was submitted before the March 1st deadline and then for our start college now now students in addition to the applications that I brought in February which was 12 applications Germantown High School had six students submit paperwork to attend Wisconsin technical colleges in this um spring one student submitted for social media marketing and five students submitted for the um certified nursing assistant program again all paperwork was submitted by the March 1st deadline um I would include thanks Mr mic I'd include based on our conversation earlier about these are courses that we cannot charge students fees for under statute and we pay the cost um we do get a percentage reimbursement from the

152state but we do not say you can only take an early college credit course or start college now if you pay X doll any this uh I'll take a motion sorry motion approve the early college credit program and the start college now request as presented second St with the motion mingle bath with the second we'll open up for discussion if we're hearing none take a vote all in favor I any opposed hearing none that passes 9d discussion action approve overnight travel training request Dr reuer with another one thank you we have h four overnight travel requests this evening and um we've gone about this a little different and in the past where we lumped them all into one versus multiple new business items so you'll see four trips of one for our ghs students for

153uh students and an advisor to go to the HOSA International Leadership Conference in Nashville Tennessee from June 17th 22nd of 2025 our second trip is two students and one adviser from the high school to attend skillsusa National leadership conference in Atlanta Georgia excuse me from July 23rd to the 27th of 2025 uh a third trip for 41 students and three advisers from the high school to attend the FBLA State leadership conference and competition in Green Bay from March 31st through April 1st of 2025 and the final one is three students and one advisor from the high school to attend the national Deca competition in Orlando Florida from April 25th through the 30th of 2025 so we're looking to approve all overnight travels for each of those groups thank you Mr reuer uh I'll CH a

154motion sorry Dr W i' like to make a motion to approve the overnight travel request for ghs HOSA ghs skills USA ghs fpla and ghs deca I'll second Mr P with a motion Mr Brown with the second any discussion I like the new format Consolidated trying to you know it's it's already 911 and I wish them the best of luck any further discussion good luck every everybody all in favor I any opposed hearing none that passes U Mr Brown asked me to Circle back to one item and I think it's just he would like to acknowledge something correct please please with that speaking of order I miss this in the consent agenda we did have uh three teachers retired that we'd like to say thank you for your service to and that's Tom Lang who

155began his service in Geron School District in August of 24 uh he was special technology education teacher at Kenny Middle School School Marian Sergeant who began her teaching career in Germantown in August of 24 um was the special education teacher at Germantown High School and we have Mr Paul Ericson who began his teaching career in 2022 as an English teacher in Germantown High School thank you for your service yes thank you I apologize I was moving fast through through the consent agenda after donations uh with that we will move on to item 10 closed session I do believe we will reconvene it to open after this so if you'd like please stick around uh close session a motion enter to close session pursu to Wisconsin State Statute one 19.85% [Music] Mr P with the motion

156he by a second roll call yes Brown yes ARS Lo yes PA yes take about yes3 uh we will be enclosed at 9:13 uh if you don't feel like sticking around please drive home safe otherwise we shall be back shortly [Music] we convene back into Open session at 939 March 17th and I'm the agenda I'll make a motion sorry Tom's got the motion for us motion to approve the early retirement agreement for Carla Beerman second Mr Bary with a motion Miss hien bath with a second any discussion hearing none all in favor I I any opposed hearing none that passes congratulations on your retirement Miss Beerman and I will hear one more motion move Jour second Mr Bary with the motion Mr P with the second any discussion hearing none all in favor I I

157any opposed that passes we are adjourned at 9:40 p.m.