001Good evening. It's time to call this meeting to order. Tuesday, August 26, 2025, Mason County Board of Education regular business meeting agenda number 25-05 here at the Mason County Board of Education office at 6:00 p.m. We have four members present with Mr. Scho on the phone. At this time, we'll stand for pledge led by Mr. Bergus. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All righty. Delegations, we have none. Reports 401 Roosevelt Elementary Project. Christian Riviera, McKinley, Architecture and Engineering. Christian I just want to give you guys these items. You're good. I imagine I'm talking to the mic. >> All righty. Um, first I want to thank you guys for having
002me. I'm excited about this project. Excited about Mason County Journal. Uh, I have a couple friends in here. So it was very exciting when I got transferred into this project. So first I'll just go by explaining all the documents I gave you and then once I explain them I'll go through them and explain them even further detail. But the first three documents that are on the 8 and 1 half by 11s are three different estimates. The first estimate that just said schematic design estimate was our SBA submitt estimate. So that was something we presented to them during our SD submission. The second one with the highlighted yellow that's a schematic design estimate layout that is for the layout I proposed what we proposed as McKinley architect engineer to spring and farmer moving the classroom to
003the outside to the northwest portion of the campus and then the last one is just combined estimate of the two so you can see the comparables right next to each other you'll see at the top square foot the totals and totals the two totals are combined and then on the larger 11 by 17. The first two sheets is the site plan as well as the floor layout plan that we submitted to the SBA for our SD submitt. The next two sheets are from the original needs application. The next one is or was a proposed layout moving the elevator creating a corridor forward as well. And then lastly is the updated layout with the reworking of the interior of those four classrooms as well as the classroom off to that northeast portion of the building. So
004that's just a quick walk of the drawings and go into further detail into the map. So this all started after we submitted these drawings into our to the SBA for our SD submittals. So we'll start with the site plan. So this was our current layout after discussing with Cam as well as Superintendent Farmer of moving that addition from where it was in the original need submission to the front of the building. And this plan was proposed because there was a lot of access, a lot of flat land. It was an easy addition to the building at first off. But one of the issues that we saw with this was it was reducing your guys' parking for that school. you were losing about nine spots and trying to relocate those nine spots became a challenge and
005that's something that we wanted to bring up in let you guys know as well as just you look at the next plan. If you look at classroom 305 in the northeast corner of the plant, something that department has brought up to us is moving the elevator over to that portion of the building because it currently was inside. I'll explain that a little bit further, but we moved that elevator to the outside of the building in that northeast corridor. But the department of ed's biggest concern with that and moving the elevator up there is we had to create that cor for that classroom. That brought the total square footage for that classroom down to the allowable amount for a traditional classroom. It was brought from about 698 ft to 570 as you see there. And the
006minimum standard for the department of ed was 630. So moving the elevator there was a viable option. So that is where we stood and this is where a lot of these changes started to come about and then I'll explain now the original need submissions and what was the thought there and we'll go through the rest of these changes. So with the Google Earth floor, you know, floor plan, you will see that the original plan was to put that two class with the quarter on the outside of the building on the west window of that side. And this was something that was proposed as a potential solution without a lot of detail into it. This was something that we just submit to the SBA's needs and it is a rough project narrative as well as an
007estimate. There was a further detail and we get into that further detail once you work through the project as we're doing currently right now. But some of the woes with this plan was if you move over to that next side or that next slide, next piece of paper you'll see on a 102 moving that classroom edition. We modified it. presented that as option two as we presented five options to the superintendent farmer in the past was moving that two classroom out there would create some complications as there is a road where that class would be taking up so you would have no rear access going to your sewage plant there's a sewage treatment plant on the back side of that school adding that two classroom addition there would block off that road and create no
008access into there's potential of building a road going down that depressed land if you familiar with the site there is that grassy land off to that west side of the campus but creating that road can create some more problems when it comes to there is that overhead electric if you guys are familiar with that as well and then there's a underground electric running on that pathway to the rear of the school so and then additionally with the inside of the building we would be taking a classroom through the gymnasium as that double door is the gymnasium you get into those classes we thought that a viable option and we believe that we presented that to to farmer that wasn't a viable option that's why we pivoted from the original heat submission and then if you
009remember when we talked about the biggest that bed had was the corridor in classroom 305 putting that corridor there reduced that total square footage for that class to 570. So we ended up doing a very funky shape just to what it would be like to maintain the correct amount of square footage for all those classrooms with the corridor so it could show what it would be like to put the elevator out to that side of the building. And while we're on this topic, the reasoning for moving the elevator from the inside of the building to the outside of the building is you'll see right in the center of those four classrooms three small dots and those are all columns. So the goal was potentially to put the elevator with those columns and after further investigation
010with our structural engineer with modifying those columns and breaking through each of that first to second floor without existing drawings could create a lot of unknowns in the construction process. So even estimating that from from a architecture engineering standpoint as well as a contractor standpoint there's a lot of unknowns with that. So, we didn't think it was a viable option to potentially put that elevator in there after further investigation. Looking inside, popping in, there's a hard ceiling there. There's no way to see what is there. So, that's why we ended up moving that elevator from the interior of the school to the exterior because building on the exterior of the school would allow for an easier addition rather than demoing and constructing. You would just be constructing with building that elevator on the outside of
011the school. That was one of the main reasons why we shifted from the interior of the building to the exterior of the building. And then I'll move on to the last sheet A52. This is our proposed plan on the new layout that we believe solves a lot of your school's problems and it is moving that classroom from the front of the school where we're creating a lot of transportation loads and a lot of issue when it comes to parking and moving it over into norththeast side of campus. And as you can see we are also doing a little bit of renovation at the interior of the school as all those classrooms have just stud walls. So those can be easily downloaded and relocated to create a corridor that aligns with these columns. So that we
012create that corridor, increase classroom space to the traditional 720 size because currently they are undersized at 698 as well as move the classroom to the outside and the elevator to the outside. And this also allows for I know with the coming of Newore and Fel the population growth is ever growing a great Not only for increased enrollment, it also provides you guys with a future expansion option where if you do need another two class in the future, it fits into that slot right there seamlessly. So those are the plans and I'll kind of talk through the estimate now as well in further detail to explain it. So like I said, the first estimate was the SD sub. So that would be the traditional package which is the first layout that we went over that was
013ultimately to keep you guys under cost for $180,000 all-encompassing but that is not completely rework potentially for the elevator on the exterior and then reducing that classroom size to quote the department of ed's non negotiables on classroom sizes. The next estimate, like I said, the schematic design estimate, new layout, is the estimate for plan A502, and I've highlighted the key areas of where the cost increases are with that project. So, in division 9, it's highlighted for an increase cost of $211,000. And that is mostly with the renovation on the interior of the school, removing those stud walls, repurposing those, creating new spaces, bigger spaces for your students to have. So that's is one one of the cost increases as well as the electrical. As you take down stud walls, there are outlets in them. There's
014lights in them, there's switches in them. So as as you take down those stud walls, you're going to have to replace those switches, lights, outlets as well. So that's why you see an increase in your electrical as well. And then the last cost major cost increase that we see would be earthwork utilities and site improvement. And that is because on that far side there is just some more grassy area compared to the front of the tool where there is pavement. And then the last like I said is the comparable cost. You can see using the comparable cost by moving from the original SD submission we had which was $60,000 for your finishes you increase it to 211,000 which like I said is mostly on the interior of that existing building with demoing those step walls
015and then reconstructing them to create bigger and larger spaces as well as the floor for the elevator and like I said the increase in electrical goes from 80,000 to 11 and then the work from 40 to So that is pretty much all encompassing of where we stand, what we had to do when in regards to the SBA, Department of Ed, and what the proposed solution we have to all those problems that or questions we have from the Department of Ed. And the major complication was that the budget increase of this would then put you guys over budget. $170,000 compared to your original of under budget 184. >> Is there any direct questions? >> Yes. So from us, what are you asking? So we need to come up with $170,000 to get this project completed. Is
016that what you're saying? >> Uh there is there's still some other solution that we could explore, but we believe that this proposing option on that northwest portion of the school would provide you with future growth easily future growth as we as we know that new course coming along coming along there just continues to increase so this would be the best solution to keep in mind the future not just solve currently >> so there's local funding so that would be our part and then we would have Yes, you guys are committing 241,000 based on the grant and then the additional over budget costs would have to be assumed by the county. >> So, superintendent Farmer be all right $400,000 we're able to go through with this. Is there a time frame that we have any idea
017that this just went on and on? It seems like we get hit up a lot about it. Would it be pretty quick to start next year or how would this work? >> So, our our original goal was to have this thing bid at the first quarter of 2026. Obviously, we had a little bit of delay, probably a month, a month and a half of delays with just going back and forth. Superintendent Farmer going back and forth to the Department of Ed. I think a reasonable goal would be to bid March 2026 with the goal of that A502 with us doing work in the interior school having that work completed before school starts. So you can still construct your addition to the building throughout that 2026 2027 school year but making sure that we phase the
018interior work for the summer. get it done so it doesn't affect your guys um school calendar. >> Yeah, I'm just looking. I mean, I'm never good with floor plans, but just so we're clear. I think there are probably some staff members from that school watching. This proposed plan puts us at the if I'm looking at the front of Roosevelt toward the far right, that area that kind of goes down over the hill. >> Yeah. So that was the area I thought we first picked when we first met last summer, but we were told that something with the ground and getting equipment in there and all of that that was the least feasible options. We were what last June. >> So I'm just a little confused, I guess, how now we're back there. This is the
019most feasible. >> Well, we have we've had a switch in architects and so with the front of the building was the parking lot. So Once Christian came on, we had talked about moving dirt, extend the parking lot. Um, we're going to lose nine spaces up front. So, we know we're going to have to extend that parking lot. And then there's some issues, and correct me if I'm wrong, with the roof when you're >> with in addition to the front, there's some issues. And so, all that's going to increase cost. So, the elevator as well, >> we were thinking the elevator was going to go on the inside at that time. The elevator can't go on the inside. So, the elevator has to go to the exterior. So, when you're thinking when they're trying to look
020at the least invasive way and the best way to get these two classrooms and the elevator because we had to scrap the two classrooms up front, you still have to put the elevator on the exterior of the building somewhere. So, >> yeah. I just want to make sure I was on the same because I remember that location was our first choice >> and the out front was like our that was our second best option because >> on the end wasn't going to work because of the dirt, the ground, but getting in there. Yes. >> Things like that. So I was just wondering how I guess we got back to this is what we actually decided last what June. >> Okay. So So none of that's an issue now then I like as far as getting
021right. >> That is that is our concern. That's probably Our major concern that is the construction entrance, >> but we've worked with our civil engineer. It would come right on the rear side of the playground going down the hill into there. But with that construction, if you move it to the front, it would attend your school in a lot of other ways as well. So I think it's almost lack of better terms being the lesser of the evil. This is one of interesting schools where you have school at one elevation on one side and then a different elevation on one side and the site shifting in all different directions. So that was a concern. I think revisiting it, especially the department of events concerns with having that corridor in that classroom or reducing that classroom
022space, there would really be a no plus or minus gain there. It was going to be you gain two classroom in the front of the school, but then you're also going to lose technically to the classroom on the rear of your school. So this opens up the rear with all those corridors, gives each classroom more space on the first and second floor, as well as it gives you the classroom on that side. I like that location. I just want to make sure. I just felt like we were told there were reasons we couldn't have it there. So, I was confused. >> Yes, for sure. >> What they said was parts of the old school, >> right? or not foundation parts of the building back here stuff. So we have so they have looked at every
023avenue before going back there because like you said every every option we're running into so many issues um because there's no perfect way um because you need a two stop elevator and you're going to put on the exterior it's going to consume somebody's space on the inside. So, um, we have explored, he gave us five options and all of those options have been explored to the point now we're back to the original. Like, like you said, putting it out front was solid ground because there was issues and concerns about it being out back. Um, there's not a lot of room back there to even get equipment. U, access back there is limited. Uh so there's been so many just back and forth of where is the best option because of the logistics of the school
024and then like I said the elevator the original plan was to put inside the building and that was going to be okay but that's not even an option for us. >> So go ahead >> one thing to add I think that's your her concern I think that's Dale on the phone. >> Yes. >> His concern is the soil compaction. Something that we didn't do just because we haven't got clear checks. We do want to nail down that plan as a geotech report so that will then let us know they're going to trail about 18 in into the ground even further usually about 4T to then understand what kind of soil is in there because that will tell you if that ground but I don't believe in the past we had did geotech warrants for that
025location. >> I don't think they did that. I think because we found out, you know, old foundation was buried there from the original school, things like that. And so it was this was our first choice, but it was written off because of that ground and what was underneath it. I just was trying to make sure >> or I guess understand how that wasn't an issue >> and get getting clear for that's something that we'll investigate because that is part of the design process is understanding what's there and those geotech will determine what kind of foundation you need, but they also let you know if that error is even constructable or not. But that's something we haven't done. Is that incur cost and we didn't want to be >> yeah that's we know the cost is
026going up. So the elevator really the only option if you look at where the elevator's at the only option truly is to put it behind the school >> because you can't the WBDE has already stopped the one where he's going to go in by the stairwell they don't want that to happen because they're going to consume plaster square footage. So now the elevator, there's really no other option but to put it in the exterior out back because you can't put it inside the building like it was originally planned and you can't put it to the side where the stairwell is and you can't get to the other side of the building to do anything because logistically the way the building sits. >> So what happens if you do run into some problem then what do
027something to tackle to get there. So that is >> the other plans that isn't ideal 400. >> I guess that's my question too. We're looking at So we are now short 170. What are we looking at? I mean for that and then do we need to figure out where that extra 170 is coming from to get the green light to do the geotech? >> Geotech would be we could definitely do the geotech for not 100. The geotech would probably be about $15,000. So we could definitely do those steps before we keep getting further and further into the design because right now we would then be quotequote restarting going back to the drawing table re-engaging with our civil doing those geotech warrants to understand if that is still but based on our current he believes it
028is >> that's something that we will cover >> the geotech usually that's owner >> it's listed here under the soft calls for 11 >> so is it 11 or It's an allowance depending on how many do you if we do three it's typically for an addition you see two or three if those will come back we'll probably do additional ones and that would increase the cost to confirm that >> estimated >> yeah that's an allowance >> anything else >> okay >> what is it we need to do or we need to figure out where the extra almost 200 is coming from. >> Yes. And that you know I think the point is that we want to move forward. I think that's a decision we have to make and it sounds like too do um I
029mean moving forward go ahead and allow them to do the soil testing see what that comes back as. My biggest concern is if it doesn't pass you know the elevator where we the elevator then can we still put the elevator out back and move to the original like put the classrooms up front go to the side to the original plan and still put that elevator out back >> I think the best thing if that still doesn't work to be would be to go back out front but I think it would cause a lot of interior renovations to that side of the building because that is our main concern is when you put when you are putting this elevator off that norththeast portion of the building you create a weird If we go back to A101,
030that was the option on doing a 90° corridor and you would see that classroom 305 that would be trying to minimize all but we could definitely get creative on building stud walls, building new walls to create a real academic base rather than 305 being a random. So we could get more creative when it comes to that and that is still a possibility. But as you can see, there is there's still a lot of intensive interior work if we were to keep that elevator there without the addition being there as well. >> All right. Thanks, Christian. We thank you and I'm sure we'll be in touch. >> Thank you. >> And if there's any questions come out after you guys, I'm always happy to you have was a farmer and that you'll relay those to me
031as well. >> Thank you. >> All righty. Forward to instructional updates, curriculum department, Mr. Reigns. >> Thank you. Good evening. Pleasure to always be able to address the board of education. Just have a few brief little items here uh to discuss this evening. First of all, when I came aboard uh last month, our high schools were in the midst of uh credit recovery programs each of their sites. Um happy to say that uh there were a total of 38 students who passed 48 courses over the summer to help them get back on track to graduate on time. Uh item number two is uh virtual instruction and this year we had 22 students who enrolled in our county virtual program ranging from grades 1 through 11. Proximity is the name of the virtual program service that
032we are again using this year. I was not familiar with it uh until I took this job last month. But I will say just from the design of it um it looks to me like a very solid program. I like it because it um makes kids uh maintain a rigid schedule of attending classes at the same times every day Monday through Friday. just like uh if they were in a physical building. So, it's not kind of like a a free-for-all or anything like that. It is a very rigid schedule for these kids and it keeps them in a routine. Uh finally, the I Ready uh beginning of the year diagnostic window opened yesterday. It runs through September 5th. And uh I should say that kindergarten uh they have not started yet. That will begin for
033them in the coming days. But uh this will supply us with uh what we think will be a solid uh beginning of the year benchmark um so that we can uh of course look at places uh within our academic programs where we need uh growth in different subjects. grade levels. And finally, the last thing is uh when talking to the secondary principles uh here in the last few days, they have said that uh they feel like they've gotten off to great starts at their respective schools this year and um I think they have really good attitudes about starting the school year and uh to me that's that's a great start to any school year when you can get uh positive vibes like that. Any questions? >> No. We thank you for the job you're doing
034and we look forward to many more of these. >> All right. Appreciate it. >> 403 updates from the superintendent. >> I give you guys an enrollment. Mrs. L had prepared this uh spreadsheet for you. If you look at the top, you have Bill. That was the beginning of the school year last year, the end of the school year. And then the beginning of the year this year, you can see the enrollment numbers to the right. We have some schools that have went up seeing an increase in enrollment. We're looking at right now um is where we set with enrollment right now. So the past few years we have been trending um losing more enrollment. This year we're seems like we've you know we have on an average lost about 100 students over the past two
035or three years. This past year we did not see that big of a decrease. >> Not to interrupt you but where we at on the home school numbers >> I have those. Do you have exactly how many that we have? >> I do not have the exact count. We've had several homeschool students who have enrolled in back into public school. Um, so I think our last count was in the 300 >> and it's probably down just a little bit. >> We had a combination I want to say like 320 for with hope and home school >> school started last week. Go ahead. But do we have a number? I mean just out of curiosity of like the adult program or how many we finished with last year programs I know at one point. So at
036the career center adult programs so Mr. Richardson say we had like how many last year? >> 60 students total last year. >> Okay. >> We already have more than 30 students signed up for the first step this year. So we are on track to triple that. >> So last year we talked you had 11. Did you mention 11 last year? >> We have 30. So just we got school started just normal um things beginning of the year. Um but we are you know our schools are up and running. had a few issues with some of our buildings. Um, Mr. Moffett has already started his walkthroughs with correspondence today. Um, so we're just looking for Mr. Rank said for financial report. Mr. Charles Fish, >> you got a hand out in front of you there. We've
037got the the budget transfers, budget supplements, and budget carryover. Um, they're very small right now because we're just we're still rolling over to get all the expenditures from the last year in so we can do the get finish up the financial statements. Uh but once we get those uh expenditures and everything in uh we these will increase next month. So the first one there there's a budget transfer. Um there's quite a few there that when rolled over it it put it into the wrong code. It should have been like some of them should have been like O1. It rolled over, put it in O2 or O. So there was adjustment there and moved into the correct location code. That's what that's what majority of those internal transfers are is just moving into the correct location
038code. The budget supplements um There's been several grants there that's come in. They want to be ablehead and put them in to get it started. Um there was a on that last one there, there's a governor's office. They had the governor's office approved point live. They received a camera for the point live program. Um so we went ahead and got that in there. go ahead and get that ordered and get that get that process going for the for the high school for that. Um, we went ahead and carried over the uh child nutrition matching. They sent us an award for that. So, we went ahead and got that set up so they could go ahead and start ordering stuff forward for the beginning of the school year. they can get things in the process, get
039things going, and that way we don't miss a beat. Like I said, we're still continue to work on the uh financial statements. It it's it's a process. It's step by step. Can't do this step till you get this step finished. So, so I'm still working on those. And I didn't I got to the for the board to review by the last board meeting in September. So have everything ready to go for your review and everything by the by that last board meeting without having submitted by September 29th to the state department. >> Thank you Mr. You're welcome. Thank you. >> All right. 501 recommend the board approve the regular business meeting agenda number 25-05 of the Mason County Board of Education August 26, 2025 at the Mesa County Board of Education office, Point Pleasant, West
040Virginia for the purpose of conducting regular business. I'll make a motion. this phone cutter items to pull. We'll need to pull 7078 what I need to add in 905 Mr. I wanted just to kind of describe or explain what that's needed. That's the necessary purchase. Then just to recap the items 70708 we're going to have to add a 905 1201 1202. All in favor say I. >> Opposed. Motion passes 5. 707 recommend the board approve the transfer of Tabitha Chapman LDB ID teacher school for success to LBD DD ID teacher. Mohamad Junior Senior High job number 001-097-I. I'll make a motion. >> Second discussion or the what we're going to have to amend is to say the effective date. So add the effective date August 28th, 2025. So we're just adding that date so August
04128, 2025 will be effective date. So I want to make a motion that we add that a second to add that Mr. Burgers. All in favor to add that effective date say I. >> Opposed. Motion passes 50. So the main motion again we just added the date which will be effective August 28th 2025. All in favor say I. >> Motion passes 5. >> I recommend 708. recommend the board approve the following substitute teachers for the 2526 school years. Elizabeth Ciders, Teresa Miller, Lori Lumis, Wedge, Dylan Collier, John Robinson, Michael Morero, Richard Hanley, Helen Laneir, Lois Concade, Rosanna Anthony, Cassie Stamper, Ashley Acres, Brenda Holland, Laura Anderson, Nancy Finickham, Larissa Mazize, Terry Rollins, Paige Lewis, Diana Stewart, Janette S, and Nathaniel. motion. Second, Miss Carson. We need to I'm going to make a motion that we
042add Jeffrey Fowler. So, making a motion we add Jeffrey Fowler. Second. All in favor to add Jeffrey Fowler. Scott. >> Opposed. Motion passes 5. Make a motion. We've just added Jeffrey Fowler. So, all in favor say I. >> Motion passes 5. >> All right. I'm going to make a motion that we Item 9005 and that item would read recommend the board approve the placement of Zachary Sarah athletic assistant job number 502-161-S Point Pleasant Junior Senior High effective 2526 school year this is an unpaid position all in favor to add that item say I motion passes 50 so the main motion now with that item on there is what we'll be voting on Zachary S as a athletic assistant. All in favor say I. >> Opposed. Motion passes. 5 Z. 10:01. Recommend the board discuss and
043take possible action on policy number 5136 personal electronic devices. I'll make a motion. >> Second by discussion superintendent. >> In the original policy, we had um how super taken a look at it. you know interpret read interpret law two different ways. You have the the actual version that we are going that you're going to vote on. That's um the one that has the highlighted areas. Then you also have a document that I've given you that revisions to policy 5136. Um I give you in bold what what I have changed and the reasoning that's the explanation that you're given is not my explanation. That is the attorney that looked at this uh our policy. Um it's just language um replacing personal belongings with backpack. I gave a big explanation of why he feels that we should
044it should say backpack. Um including um talked about field trips part of our policy mentioned that there was a what it says in there that possibly the chaperons could allow and prohib allow them to use their phones. He's saying that that's still considered instructional time when you make an exemption being specific who they make their request to. Um he feels that stretch trying to address extracurricular activities, transportation and stretching that this bill was strictly written to protect instructional the instructional day. So we took a lot of that language out. So >> right here is here's the that's how the that's how our version will read. We took out um the extracurricular section, the transportation section violations. He his suggestion was that our student code of conduct would address illegal conduct and behavior. So there was
045no reason to address that in it. >> Just to recap, we were a couple or make a motion that we uh make these changes. So the the one is uh we originally had students with personal belongings or locker. So we've struck out personal belongings because he's stating that personal belongings could be your pants. There could be several different things could get us into a lot of different uh situations. So as We strike that some be striking personal belongings and it will either it'll be students uh store away with their backpack or locker. So backpack or locker. This will all be one motion. Let's see. The exemptions like I said that that goes uh request to the building level principal. All that goes to the at the building level for the violations. Um we do have
046the grace period which was 10 days but on our previous one we had nothing that stated what the punishment would be which our punishment intention was more of a warning. So we needed language gender for that. So the language will be adding will be using devices will be prohibited prohibited during this time but there will be no detention modified recess or in school suspension or any consequence that will impose until the 11th day. So it's just language of letting know if you're caught. We're just trying to let you uh learn as more of a warning kind of thing. There's no consequence of it until the 11th day. So we didn't have that in there. >> Yes. I guess it just be from the beginning of it. So this will be what day now >> the
047school year. >> Yeah. So we are currently today what the fifth day of school. So we have so would be there's still no no kind of consequence until the 11th day. >> Okay. tonight that don't add 11 more days to Howard Sufer actually said in there that this the bill actually took was in effect July 9th that we didn't even have to give the grace period. So that was something that as a board that you guys wanted to do and offer to the students and families. Um that was his concern because with the original bill they were prohibited um alto together. So the grace period was just given as a county to our students and families. So it doesn't have to start over because that's ours. That's what we put in there. That's what you
048guys put in there. >> So he's suggesting on that note um can you explain to me what he's suggesting for the grace period? >> He says the grace period the bill does not that is not in the bill to give a grace period. The actual um bill or law went into effect July 9th. The grace period, he felt that we could put in there that they could have um less like a less harsh punishment, but they're still prohibited from using their phones because that's what the bill put in place, the state put in place that the phones were prohibited. Um, but we could as you as a board could say we could offer less punishment or less consequence during the grace period, but they're still prohibited from using the problem was we just word a
049grace period consequences for during something to that less punishment. We left the grace period in there, but we put using devices will still will be prohibited during this time. We're not saying that during this grace period that students are allowed to use their devices. He says that the law prohibits that. We just need to be more specific on what we're doing during this grace period. No detention modified recess, ISS, or any consequence will be imposed on. >> Yes. The phone can be confiscated, but we cannot be giving kids any kind of consequence or putting anything into weakness or doing any kind of discipline referral. >> Yeah. >> Then on the first offense, which will go both with elementary and middle school, uh the device will be confiscated. First, we had uh and returned to parent
050or guardian. He said we needed to change that and that the may retrieve the device at the end of the day because it's not our job to track them down and return it. We said we would be a mess. >> Yeah. So, we're just taking u return the parent guarding and we don't he said you don't need no conference uh with the parent at the first offense either. He said that's all they're going to get done. So, the first offense would just read the device will be confiscated and the parent may retrieve at the end of the school day. Then the second offense is the same thing. Parent will may retrieve device at the end of the school day. Third offense, they may retrieve it at the end of school day. See >> and that's
051for elementary. Yeah. >> Detention. >> Yeah. Two days. >> Then when it get to subsequent that's where the conference feels needs to be held. So we'll be adding that. Oh, and also we had a person who discovers a student using the PED in violation of this policy is required to report violation to the building principal. A person could be a student. He said you don't need students going in and doing all that. So we've changed student to employee. That would be >> No. So that's why he said change the first employee. I'll >> change something. >> All right. So, we have a motion. Miss Bone Cutter second. I don't favor the >> voting on just adding this or we're back to voting on the whole >> this just adding these changes then we'll do the
052main motion. >> So, this just changing the changes and getting it on the table. So, all in favor say I motion pass 5. So the main motion which will have all these changes that's what we voting on now. So all in favor of the main motion say I or the I opposed >> motion passes 40 or 41 with cost to say that or voting that. All right, it brings us to 1201. I recommend the board approve the purchase of two 15 ton unitary split system indoor units, one 7.5 ton unitary split system indoor unit, two 15 ton unitary split system outdoor units, and one 7 12 ton unit to replace the cooling units at the central office from Train Technologies. At the cost of $43,459, the county funds will be funding source. >> Quot discussion.
053>> Yeah. I just wanted to I didn't know if we could get before I don't want to vote on this until I get I guess an HBAC update for school buildings. Like I know we still had some issues with some of our buildings not having air. And then of course I was hit up like crazy because it looks like, hey, we're buying new units from the board office and schools are still without. I just didn't I don't want to vote on this unless until I have like an update on where we're at school building wise. Yes. >> Um I can give you So Roosevelt train is working on the unit of Roosevelt. Um our technicians were unable to fix that. So Train has actually been working on that unit out there. Parts have been ordered.
054That was as of last week. And there are three units right now. one for the junior high at Point Pleasant, one order for the high school, and one order for the kitchen. And we've had the WBD in at Hannon and at New Haven checking humidity levels. We know the needs there for humidity sensors, those kinds of things. Um, so those are the pressing issues that I've been made aware of. Other than that, I don't have updates for the other schools. Um, unless I'm missing something, >> but everything to be clear, parts have been ordered or units have been ordered for all of our school buildings that are having issues. >> Yes. Train. I asked Cameron actually last week about Roosevelt and he's had train out there looking at that unit and they ordered parts for
055it and we expect that to be fixed within the next week or two as soon as they get this part. New units have been ordered for the high school. A couple different places up there. What we're running into, some of these units are 20 plus years old. Um just like the unit here at the board office. Um parts, we can't order parts for it. So it's actually my end of the office. So my office has been about 82 for the last two months. Um so we've done everything we could try to getated for years. Any more discussion? All in favor say I. Oppos. Motion passes 5. 122 recommend the board approve the purchase of a 22 2022 GMC terrain to be purchased from John Sack Ford Lincoln at the cost of $27,000. This purchase is
056for the safety director's use. Counties funds will be the funding source. >> I'll second discussion. >> I just I said earlier just to kind of explain to people watching or I've just I've also I'm sure all of you have gotten some messages because we hear well that could pay for a part-time staff or you know things like that. So just can you explain why it's actually needed? So um Mr. Chapman is here but as a safety director he has equipment he's has trauma kits he has weapons. He has so many things that he has to that he needs to have in his possession. So when we think about leaving here and going to a high school, there's a perpetrator, something going on, um he needs to have access to his equipment. If there's a bus
057accident, he's our first responder. He's going to be able to get our students before anybody. If something happens at Leon, he's going to be the first person to be on site. He does not want to um put certain weapons and things in a county car or, you know, so this vehicle will be marked. it will be marked for Mason County, you know, school security. He will be able to put everything that he needs to make sure he's a first responder that he can um show up as law enforcement. Also, if um our campuses are shut down due to um something happening, we have to be we have to have either crisis team on our badge, evolve, change a light, or they won't even let any of us on campus. So, he would be person that
058would be there be allowed on campus. So, we felt that it was impossible to put that burden on him without making sure he has the equipment and and the the ability to actually truly serve as our first responder and security director at the capital. >> Further discussion. >> All in favor say I. opposed. Motion passes 5501 recommend the board adjourn the regular business meeting agenda number 25-05 August 26 2025 Mesa County Board of Education held the Mesa County Board of Education Office Point Pleasant West Virginia. I heard Mr. Motion second. All favor say motion pass 657. Byebye Dan.