001Call the meeting of County Board of Education for Tuesday, July 15, 2025 and all members are present. First move is the pledge of allegiance To the flag [Music] to the republic. Number three on the agenda is delegations. If I have not number four is recognitions you have anything Dr. Williams recognition >> okay school improvement updates updates on progress at Pon County High School central office reliance progress Dr. Right. In your folder, I have a list of I think it's your last page. >> Last page, >> the last pages section that we have and this is a tab showing you the prioritized to-do list of county high school and all the things that have accomplished. uh voted over and since I have arrived, everything that has been stripped out is completed, which brings us up to
002the July round three, which is the July round priority round three, July 21. So, I met with the ladies the other day and declined to talk about the progress. We have officially sent all of the schedules home. They have been mailed out and sent to the students with the scheduling schedule change process. With that um we have all of the uh juniors completed in transcription and evaluating all of their transcripts and make sure they're correct. The course codes are aligning. Then we have the sophomores that are about half finished and the freshman coming up should be correct. Um that class will be finished by the end of this week. Um and then working on their comprehensive counseling plan and they will have that to me by August the 8th. So that we are moving along
003and progressing. um very nicely at the high school and giving all of our fingers a college that we needed to do to move up stage. There are some renovations and stuff about the consent. >> Yes, sir. >> Consent agenda items from the June 1st of 2025 meeting and approval of the agenda. I have a motion second. Any addition or corrections to the minutes for the agenda hearing? None. All those in favor by saying I motion carries. And this down is payment of bills subject to addition deletions or other changes prior to the board meeting. Payment of listings for 40,7821. Payment of one government purchasing card 162,49126 June 27 2025 is clean up 327647 July the 3rd 2025 employee pay 2549813 public summary of schedule of revenue expenses cash basis for the month of ending in
004June 2025 budget transfers and sub sub additions deletions or other prior meeting. Do I have a motion? Motion. Do I have a second? Second. Any questions on these? None. All those in favor saying number seven, which is personnel matters. Discussion of county schools personal person involved is provided by West Virginia code 698 plus 42A personnel exemption or a 6-8 9846 privacy exemption the board must vote action but we're just going to first matters we don't have so do I have a motion that is made motion do I have a Second >> second. Second. Now you're the >> first time >> the professional recommendations resation of Emily Taylor followed by the appointment of Dwayne Williams teacher of fifth grade Marlington Elementary School effective the 25.6 6 school year for 200 days and shall be 200 days
005each year thereafter. This is kind of a duplicate and I wanted to explain that with the new format we had put on the agenda before the requested transfer of dares so that we can follow the transfer and keep up on the personal matters. We have at tonight the transfer of J Wagner and then the requested transfer of darling to fill that position of teacher of CTE business administration and management county high school. But thank you for the 25 to 26 school year service recommendations. Uh again this is a repeat because of making sure we have this in the minutes and the way we need to do it to follow. Resignation retirement of Scott Kelly. Requested transfer of Alan Taylor and Scott Kelly both run. Resignation retirement of Valerie Lambert and the requested transfer of Loretta
006Wayne from secretary to account to cook 3 middle school effective for the 2526 school year. Extraular recommendations would involvement of Charlie as instructional schedules for the summer school effective July 1st, 2025 through July 30th, 2021. The other recommendations is the resignation of Peggy Owens as fifth grade teacher at Arlington Elementary School effective August the 1st, 25, 2025. And then we have the posted unfilled positions. We have a strike group director of personnel has not been hired yet. The start date director of special education will be start date pending with a successful back Christian over and then the assistant principal. We do not have a hire in that position. >> Any questions? position. We have somebody saying Mrs. M's job. >> Yes. In the process. >> Thanks. >> There was a secretary. >> Yes. Shannon is
007half secretary at halft time. >> The only other question I have I think this is for Mr. Gibson. Did Alan decide to take that? >> Yes. He's talking. Any other questions? >> Hearing none. All those in favor of saying I. Uh carefully. >> Uh number eight, superintendent updates, summer training schedule. Jim Flor, Mr. Gibson, and open school plans. >> Okay. So, the open school plans and the summer training updates are kind of going to be the same thing. Um, yes, >> we need a motion on that. >> I think we need a motion. Do I have a second? >> This is a letter that I sent out to the principles, the administrative staff on opening school and kind of let them know what to anticipate and what our school is going to look like. So
008on July 31st and first there's an SCSC regional training to a principal that we will have um we have a leadership plan uh academy plan for August the 11th through the 13th from 9 to 3:30. Um, it's required training because at that briefing we will have our special bond training brief and areas that are out of compliance for each school and countywide to start planning our um interventions and uh discuss how we are going to meet compliance. We will then have a teachers academy um August the 19th through the 21st and more information will be provided to the teachers. I just wanted to make sure the principles let them know those dates. But on the specific dates, August the 21st will be special education training, the monitoring, debrief, and addressing areas of concern. On August
00925th here at office from 9 to 11, we will have new staff orientation for all of our staff in the county that are new. August 28th, we will have our county open at the Pocahas County High School Auditorium. And then August 29th, we still work the schedule, but we will have every employee in the county will receive some sort of customized training to help them improve their job performance or student services on August 29th. There may be some additional trainings that we will add in there, but so far that's the plans that we have laid out through August for the staff and that's the letter that I've sent to all the principles. I will get a letter out to the entire staff in the community um the end this week or next week, but I
010wanted to make sure that you knew what plans are in place and how we are addressing issues. Questions plans are they inclusive of all those ones that says we have to have Yes. for when they have school trainings, we will put all of our required trainings on vector and that will be something that they will come through at their school site on vector to address those. So some of those have to be at the beginning of the year and then some of those has to be throughout the year. And what a good model for that I think is if we have a smoke day and we say work from home then that is a day that our staff can get on there and do their regular trainings and still allow us the professional development. So
011long you don't have any sports on >> no because this is this is the professional this school only >> but we can get the sports calendar for you what are what are already completed for you the next news No. Okay. So, I'm going to talk a little bit about gym floor updates. Um, would you mind holding up a presentation? And I've asked Mr. Gibson to come and uh be Vanna, so to speak, and I'll be sure. Um, >> huh. >> So, next slide, Jamie. >> So, this is the gym floor. >> Okay. Well, they did come in two weeks ago on a Monday, start taking a gym floor out. Two days it was gone. I would have liked to had a little further notice. We probably could had community members would like to had some
012of that, but u we didn't have the time. They knocked it down two days. Third day they came in. We're sweeping the floor and clean it up after, you know, taking it out. Um projected date for starting to put it back in um is around first part of September. We're hoping to have it finished in early October and that's the best I mean I talked to the uh installer which is final floor which there's a sample of it laying right there. I'll mention that here in a minute. I talked to him at the conference I went to last week and I was even trying to back it up a month. He said I can't get the product this organic. So he's already he's one of the biggest distributors of that product in in the country.
013He said he could expect first rock and roll basketball season and while I was talking to him I said that's the exception of the spatial you want to be 34 16. That's exactly who makes a solar system. [Music] That's actually thing rather than like say only 3/4 because of our concrete versus the hole. That's nothing like >> I got I got pulled some pieces out. It's like really it's like 2 in thick. I'll be right back. I mean, it's just nailed down on that. >> I mean, what else? Looks like >> that plywood underneath it. >> This is years ago between wherever that was getting the drawings for you guys for you. Mr. that we access to that and I just haven't logged in that because I wasn't last standing extra on this astronomical price
014just for that. One thing else that we are wondering given the fact we've had problems figured I need treat oh my god I should have never for some reason for the top there. But where the earth gets area down there >> and I don't think they eat blood say that treated it some of the wood. It's kind of hard to chew them. You drive everything out of back in the midse. What was it? Was it for price on that new floor? >> You know, you came back a lot of money. That was a good time. We had everything quick. >> How about the electrical? >> They haven't started it yet. Um they did bring some equipment in some of them in case they got some down same >> yeah construction got they're out of area
015and they contract with this guy he's 504 they contract Anyway, >> okay. So, opening a scope. I have two presenters playing for this. I'm in the process of getting their quotes. The first presenter's name is Larry Bell. Larry Bell talks about relationships and how relationships are the foundation of learning. Um his dad a custodian and about how his dad mentored students in the school that differences are. It's very inspirational. when they talks about academic power words and how vocabulary is the access to learning and how we have to really work on that. So it's for every every employee in the staff here hearing bells from the cooks to the bus drivers to the custodians because everybody has a role and responsibility in mentoring our students and giving them those high levels of performance and achievement.
016In the afternoon, I am going to attend to Patrick Mu. Michael Mu is a special state and he's a behavior specialist and he really talks about how to deescalate situations, how to uh motivate students to perform better and just about how we address various types of uh identified disabilities and um that again that will be for every staff in the county. I would like to talk to the directors about to have at lunch maybe have um some games or something for fellowship so that people that never get to see each other and never have other schools can visit with each other. So that's my progress on opening school plans right now and it will be at the auditorium. I've already gone up and viewed the auditorium and I have to say I love it. It
017is beautiful. All those [Music] old business. >> All right. Item number 10 is new business. It's a discussion review possible action on facility facilities work at PCHS. Dr. Williams and Mr. Gibson. Discussion possible action on central office renotification. Discussion possible action on painting gym RFPs. Discussions of posible action on for contacted services by by DA education. Discussion possible action on utilizing Doug Clemens with education consult LLC for clerk of the works and monitor system for Patrick Gibson. Presentation, discussion, actions on JOTC program permission to post and park for summer grounds keep. Do I have a motion? Mr. made a motion. Do I have a second? >> Yeah. I thought that all right. Item number G is permission to post for summer workers to assist painting and groundskeeping and legislative updates. Dr. >> Thank you, sir.
018One of these separately or package deal. uh >> okay Mrs. Holl for a second. Okay. The first item we're going to vote on is discussion review and call action facilities work at CHS Dr. Williams and Mr. >> Do I have a motion? >> No. No. All those in favor signify by staying. >> Okay. >> Talk about Oh, now we can talk about individual. >> Okay. >> We'll discuss each other and then we'll vote on each other. >> Mr. Would you mind pulling our presentation back? So, one of the things that has been in working with the county on the state of emergency is working with the high school, please. >> There's pictures up here. >> Full screen. So on the bottom on July 3rd, I went up and toured the high school with Miss Klein
019and Mr. Gibson and this is our bathrooms at our high school. They need a complete um faceelift. So what we have planned for this, and I'm going to let Mr. Gon chime in as well. We would like to take out all the sink caps, replace the sinks, paint the bath with the base color, have the yellow and warrior red uh stripe on the top. Um take out the yellow benches. We don't need those anymore. A little table in the side for the the girls. And um make just just give it a facelift. change the mirrors for a client. All bathrooms need uh a facelift because I believe can do better. And um then I have spoken with the school principles about uh they have machine where they out the school for school branding. That's something
020that I think it's important and the National Honor Society and I believe the student got inspirational quotes or other for the students so that when they come back they have a different environment they're coming back to and I can't remember what else Mr. when we're going to take out all the outlets that are in those bathrooms, too. Ground fault circuits, but after we talk, we decide to take those out as well. Um, probably wall mounted sinks on all of them. At least everything would be matching again. I noticed the door hanging off on this. Those doors been screwed shut. You know, you can go and find whoever. They didn't need storage in those bathrooms, but that happened in the last week of school by asking for us what happened to that. And he says, "Last
021week or something." So anyway, it's it's time for a facelift on those. I didn't realize they were as bad as they were, especially the girls restrooms, but I don't go there very often. So, >> and in fairness, this is mostly pictures of the girls restrooms. >> Well, there's pictures of all of them, but the divorce ones are the girls. So then some other renovations that I think of this is a complete renovation of the office at the high school. It was something that amended on our list of improvements for facilities. In the office when you come through there's an old paneling wall and then the car office is actually um down um >> yes and it's it's very dirty. I mean, the carpet is very dirty. So, what we want to do is completely pull
022everything out of the office. Um, we're going to put a new land of the office where we have the paneling drive, put the school's logo on there, their mascot. Um, there's no count. You come into the office like a traditional type of office. You walk in, there's a counter. They have like a little swinging door on it. Put that on there. check with a school specialty about doing that. We just we have the funds to make our facilities shine and we really want to, you know, when people come back visit county high school, we wanted it to be a wow moment and to say look, look at the condition of the high school and have pride facilities. >> I% mean you got some I I like this. You got some kind of cost analysis. She
023has some kind of number. >> That's why I had Mr. Gibson here. We we've done some yards of paint and did some like uh some of it we want to we want the contract out because we also I don't know this but we do not have any blinds in our classrooms like window we don't have window coverings. So we would like to lines for the window coverings and I'll let Mr. Gibson talk to that. Yeah, I think he's he has actually reached out to a few people. We would like to contract that service out. We would like to um contract out we're going to do all the backs and I have a summary slide. We're going to do all the office work with the exception of the counter and the door. Um maybe look at
024somebody putting down hardwood floor for us or that laminate flooring is what we're going to do. There's already land going lined up. I believe in the media center. So, we're going to match everything up moving forward. And we are looking at if you haven't been in the high school lately, like each of the door frames, um painted a color like one might be yellow, one might be red, might be gray, one might be black. So, we really want to paint those door frames as we start redoing this to match the trim that's along the wall on the bottom. Just that attention to detail makes the facility more presentable. So, we did talk about and um Mr. Gibson is a master of measuring for yards of paint or square footage of paint. So, I won't even
025talk about that. But um we do have one other thing that like to do there. Um the special education room needs to be relocated from the art room moved to put a self special education room in. But that special education really needs to be in the flow of traffic with their regular peers. So, we're finding another location for that and we're going to move the art room back to the art room rather than try to move the kiln and all the art equipment to another place. We found a new home for the special education room and we'll have to do some renovations on that. So, cost and looking into cost Mr. I guess we'll talk about >> right now the number approaching I guess trying to reach out to some of the contractors around um
026as far as maybe doing some of the renovations we're looking at. Um I just need to have time to really sit down and look at materials and see what's going to cost us to do it just a little bit whenever I have an opportunity we'll have to hurry up and get it done. >> And I did not mention this one Mr. Gibson. This is uh asbestous tile. >> This go ahead. >> Say this this is in between the gym like you're going out that hallway. It's been used for storage for years going toward the math wing. Uh since the gym and floor is taken out. Right now is the prime time to try to get that excessive protection out of there. Um a lot of the tiles gone and has been for years. Um pieces
027have been coming up. I guess they probably just been tossed, you know, thrown away along the way. Um anyway, I've reached out to a couple companies about it. I'm going to have to get probably three bids on it. But I've got one company that can probably do it pretty soon. Another let me do it like the last week of which they done before that before staff gets back in there. So it's just another work in progress. We got a bunch of works in progress right now. >> Yeah. >> Have you like for your payment and all that have you got to Denmark? Well, we supply material again just recently. >> I'm going out tomorrow. >> Okay. I received an email secondhand today from Denver. I had told them about a week ago, maybe two weeks
028ago, and ask them about, you know, summer help for us. And at that time, they said probably not because they had two crews. One of them was working with highways in Greenber County and one was at focus. And whenever they're working at the Department of Highway 3, they're reinforcing or something. We could sometimes get the state road crew on Friday because the state road sometimes I don't know how they work for >> uh like someone I know we can give it to on Friday because a couple times we got on the weekends for weekend because that say that doesn't make sense to me because what they told me the first first meeting I was at one get out they said we're not going to come and spend day after day after day after day what
029you're telling me sounds like day after day after they didn't set up two days a couple days u the other thing that's crossing my We do have students we talk about on the agenda. We have to coordinate each of every >> number side things right now. still got a lot of estimating things to look at but >> yeah a lot of projects any other questions >> so I mean before we get into what's your status on our our maintenance one talk this week on vacation >> we also had four other schools to take care of besides the possible. We're looking at trying to contract some stuff out because we don't have enough people and manower. >> All three of our guys have tools and truck can work. >> Yes. >> Any other discussion? >> All
030those in favor signify by saying I. Motion carries. Item number eight, discussion and possible action on central office notifications. Do I have >> discussion? This was also um on the the email from Miss Klein that I handed out to you. And if we can go to the next slide, we kind of walked through and did an archaic drawing of this. Um, but >> disclaimer, lots of skating, >> but um, I'm going to let u Mr. Gibson explain what the plan is and what it looks like. We would probably put this out on to to get it done, but Mr. Gibson, will you go ahead and talk about it, please? >> I I sketched this out. I guess it was probably Monday evening or something. It was just sort of quick. Um, you know, we're looking
031at, you know, hiring a couple people here, needing some office space. So, basically, we're looking at maybe trying to create small office area right out here in the corner of the lobby, across from where Mrs. Barker sits. And then another one over here where we're sort of have a work area. Um, one would be like 8' 7 by 10, give or take, so like roughly an 8 by10. This would be like a 7 by 14. But uh we're also looking at like when you come in the front door trying to put some glass in because >> we want the open look that way you know from you know Julie through back here in the back and see all the way through the office if somebody comes in. So we're looking to putting in like glass
032along top of this wall because there's knee walls already there. Building walls here with the doors you know create office space. >> So glass here door glass on like above the knee wall here. Same thing here and glass in these two areas. uh with blinds. That way if somebody needs privacy, they can pull the blinds down. Um same thing here. Um I'm thinking probably put the door over here and put glass along this wall. That way somebody sitting in here could also have a view of the office. They don't feel isolated. This one I'm not sure. Probably probably glass on this back wall back here. Um because we'll probably have an equipment along this one. to be a full probably just framed up sheetrock wall like everything else here and I don't have false crunch
033on this either favorite material for one office but I haven't had a chance to crunch the numbers for anything else so we're looking at creating two office spaces and sort of including these with glass that you can see through and have a little bit of privacy as answer. One has a better idea to any of these renovations, but they need to be the last. >> We have to get the other the schools taken care of. Yes. >> Yes. And we're going to tour the schools. We have another day. Are we on Thursday, Mr. Gibson? >> Yes. >> Mr. Gibson and I and Miss Klein are going to visit all the other four schools and see what other needs assessments we have there for the facilities. And that was my plan to look at it and
034say, you know, what kind of little faceelift do we need so that when our staff and our students come back? Only problem with not starting this is that when we have two new directors, they will not both have an office. Um, this takes a long time. So, we could do the schools and have the RFP out. I just I I think it's g a bad look on here when there are things that need to be done in the schools. >> Exactly. the food comes >> and I'm disincent [Music] that's like 25 grand. So we got a lot. Let's get that done first. How much sir? >> Yeah. How much money can we >> We will be able to do some renovation. >> Have to do a little >> We've got to do what the state
035is asking. Yes. Do not want an alter. >> Well, what is these things? >> Are these things? >> Yes. They were recommended by this thing. Also keep cautious. We will have all our bids in place. We will do absolutely we're willing to be cost effective but to do it right. We don't set corners and have something that we're have to reach for years. >> Well, I agree. But we had we would know we have >> we have um your question is do we have the funds to do this? >> Yeah. >> And the answer is we have over $5 million in unrestricted funding. I think we can afford a couple hundred,000 worth of renovations. It cost that much. >> Well, let's just Sarah has about to look down quite yet. No, we are we process
036here moving forward. If we say yes tonight, is this going to happen or we just going to do it or we will come back and approve a plan? What's your >> saying this tonight? I want to put it out for an RFP and then we'll get three proposals and then when we bring those proposals back to do it this stuff we put these contracts out. Do we have any time frame on them? >> Well, some of them had times the office would have a lot of live. That's what we thought. We got don't do it. We got >> we need we have there's been things that have been let for years many years. >> Yeah. >> So it's it's time to come ahead. We need to take care of some things. >> There's issues you
037know all around the county. We had an issue with HDC auditorium and staffing. We had to order a pressure for it. Um I called this morning said, "Hey, we got a boiler leak in the hills." So I went down and looked and there's a boiler study that heats the gym area. It's got a leak in it. It's 21 years old. It's probably tight and it won't be cheap. We can't let go. We can't just put a 21 years old. It was put in remember the exact date was 04 2004 times lost the name of it to go by was free and Tommy over his tractor. >> I had black hair. [Laughter] Yeah. Get away from me. You don't realize any other discussion. >> Well, my last I want to make sure. Can we get some
038not going to be riffing anybody to do this or anything like that? >> Okay. Hopefully we're fixing this stuff up. Hopefully they'll take a little bit more pride into it. Hopefully our staff be disciplined >> if they catch I would hope if they catch tearing stuff up. Yeah. >> Any other discussion? All those in favor signify by saying I. >> Motion carries. Item discussion public action on pain gym rpchs. >> So I wanted to read this up just as a consideration. You do not have to do this but have the new gym up. Um, Mr. Cheney Cheney, >> can you go back, please? I'll tell you when to get where. I'm back. I'm back. I'm back. One more. Okay. Right there. So, you can't see it here, but we're putting a brand new gym floor
039in, and the walls are not clean. It's kind of It looks kind of dy. So, if you're going to repaint and you're getting a beautiful new floor, now would the time to consider repainting the gym. Um, so I wanted to bring that up. Uh, we talked about the logo. There's a logo there. And when you What is >> Oh, the mural that's on the the office end of it. I said, "Yeah, we don't want to take that off." But >> you get professional. they can take that off and paint it up. I think it will be a glaring eye sort of being honest. If you have brand new floor and it's glowing and then you don't have clean gym walls. So I that's something that I feel needs done. But if you don't want to
040do it have to, but I wanted to put it out there for discussion because we need to get something out for that if we're going to do it. >> That's not that big of a 10 gallon of paint. It's about 11,000 square feet of paint. That's if you did all the gym. I'm even looking at it in here, you know, back in space. If you're doing it, this will do it all. And then also, and that's going into the locker rooms that needs paint as long as with it. We don't have to do the locker rooms, but the entrances need painted to the inside. Anything you can see. So, I calculated that in. So, it's a little better than 11,000 ft. >> And that's still paint. If you get someone to paint either special prime
041paint latex will pop over here because probably she said they are professionals. They know a little more than you. >> But part of me I change from oil based to latex. You just have to use a specific primer to do that. But Jim has never changed. >> Is that is that the original is that the original paint? at least twice. It takes about 300 hours. >> I agree. Said they will do what the contract says instead. >> Yeah. >> They don't specify what it do. I think everything should be specified and put a time >> the RFP I've probably written 100 of them in my Braxton County >> RF what's the RFP for proposal >> request for proposal it's the policy 8200 >> any other discussion so So we do this in conjunction with our
042added work to pull out of our emergency system. This won't help. >> I mean it'll look better, but this isn't part of that. This is something that as as your superintendent, I went in and said we're getting a new gym floor. These gym walls it >> it looks it'll help it. We've got to do something to change the community and students as our schools and the more we shine them up the more hopefully we start taking pride back into it the community starts taking pride if we don't start with that we're not getting things I see schools all the time um we I'm just worried about the money That's where I'm at. I want to make sure we got everything else taken care of. Here's the problem. Here's here's the problem. Nobody telling we are
043we got around 950 kids. We got 100 kids being homeschooled or virtual learners. If we get them kids back into school, it gives us their money by fixing this stuff up. And if we got a good community and schools person, you know, and they go out and they talk with these parents, you're not. But you go and talk some parents and say, "You've seen our schools lately. You know, we it's a good job. You might get 15 of them. 20 >> usund 50. That's ridiculous. >> Yes. 15 years ago. I mean, you got to have someone constantly pushing, constantly fixing. He did that. And he did that summer. what we want to do as a son and 15 years. He said if you wanted the community involved you have a good football and a good
044he told me that he said you got to have a good football you want the parents involved >> told me that all the time >> aesthetically facilities I when I walk into a school system or into a school I want to be proud that I'm there >> I want to walk through as their superintendent and know that I'm doing everything I can to make this the best possible school environment for our students and I feel like um what your surroundings like it impacts everything from your attitude towards your school from your academic achievement to the community perception to our culture. So I just really feel like this is a big facility. >> Any other discussions? Hearing none all those in favor signify by saying I. Okay. D is discussion and possible action for contracted services
045for Lydia Lydia Young for special education discussion. So we have received our monitoring back on countywide monitoring. I want to go back and our countywide monitoring and we have uh quite a few areas of non-compliance that includes uh meeting aid timelines, meeting 30-day timelines, the writing of goals that align with data, making sure that our code models are strong, making sure that our IEPs are written well and written correctly. Those are among the the the issues that we have and they're systemic and pervasive in the county. Um I reached out to Lydia Young who uh still contracts with the West Virginia Department of Education some facilitated IEPs. Um, she's a retired special education director from Nicholas County. And I emailed the executive director of special ed, the West Virginia Department of Education. And I spoke
046with the assistant superintendent of the Department of Education, um, Mr. Jeff Kelly. And I proposed the plan to them that I would use, um, Mrs. John to do trainings for our staff, a training for the principles, a training for all the teachers, a training for all of the special education teachers separate from the general education teachers, and contract hours with her to review our monitoring report on compliance items and do a audit of special education records at each school. uh so we can start the process of cleaning up the problems that we have in our monitoring report. Those initial corrections are due the beginning of October. Um the hours that I want to contract with her is 4 days at uh for eight hours and four days at 4 hours a day for a half
047day and uh 40 hours of remote work for virtual consultation work. The total price tag on what I've asked her to do so at this point is $9,200. It is well below it's below micro threshold services. In addition to that, I have also spoken to our attorney, Mr. Jason Long and Mr. Cath Mary Katherine Tuckwhiler to come and do the updates that I'm going to talk about later in the legislative updates. Talk about the law IA law and policy 2019. So, it's a pervasive and systematic correction um of a knowledge gap for our staff to make sure that we are giving our students the best poss. >> We do. We have we need to use this lady. We have to we have to do this. It's another thing we have to do. >> We want
048a state take over. >> I don't want to say something. I wasn't going to say that that is correct. >> That's the way the ball bounces. We've got she wrote the plan and they kind of agreed. Yes. Go along. All those in favor sign by saying I discuss and possible action utilizing Doug and education cost team LLC for work at the work monitoring assistant for Patrick Gibson. >> So I'm going to briefly talk about this and then I'm going ask Mr. Gibson to chime in and really utilize Mr. Gibson tonight because he Mr. Gibson's had to spend a lot of time with me lately next week. and he can spend the rest of the week with me >> and then and then he's going to get a break and I'll move on to another area
049but um it's kind of a nesting thing. So Mr. Gibson come to me and at my very first board me meeting when I accepted my contract um that we decided to forgo the clerk works and Mr. Gibson was going to take on the clerk of the works responsibilities. However, he's never been clerk of the works. So, he so he didn't really know what that meant. Um, so he comes to me as the superintendent and he said, "This is kind of overwhelming. I need a little assistance with this." So, I reached out to Dave Mccclure. We're we're contracting mentoring services for Sarah and he said that he does have someone that's clerk works um for Frankfurt Elementary in Greenberg County which is a contingent county and um I spoke to Mr. Clemens and he would be
050willing he cannot um be our clerk to the word of the words but he can come and help Mr. Gibson and facilitate some of the paperwork. Mr. Maybe you want to add anything to that or expand upon that? >> Well, what I was looking at with all the renovations and things we're trying to do, it's all over here and I feel like I'm just sometimes I set a little frantic just trying to get things done. It's a lot. So there's close numbers out there put in day to be there every day. If I'm working all day if they're working in the evenings, I'm not going to be there 1:00 in the morning trying to make sure stuff's going on. I got to have a life too. I just want to try to simplify as much
051as I can. So some assistance for some you know somebody saying this you need the hand that would be beneficial for me or the SBA 3A did three of those because that's how many days they were on slave but when they start to be a lot to take care of I'm just going to pl service is $50. >> So he's going to So he's not going to site. He's going to come here and help you with >> That's incorrect. He is going to go on site. He will serve to go on site sometimes and then he will serve to assist uh Mr. Gibson. So, he has a com I talked to him about doing both as much as he could, but he can't be full-time clerking the works for us because he's already serving in
052Green and I think they're building a new Frank any other question. All those in favor by saying I carries. All right. Presentation, discussion, action on JOTC program. Okay. So I spoke with Mr. Gibson board member Mr. Gibson and he expressed his interest in looking into JPC program and I am familiar with the JRTC program. Both of my children went through it at Gilbury East High School. Was completed with Major Pig and Ball. It had a huge effect on my oldest child. Um Major P is also a wrestling coach over there and just a great mentor to the students. >> Thank you so much. >> But he really I really feel like this program when Mr. Gibson approached me about it. I feel like it is something that offers a way for our students that want
053to go on to college or one another option. It gives them that and it teaches them discipline, how frequently they're learnademically, but I didn't want to just I wanted you to know exactly what the program looks like, what the commitment is. So in order to have the program the minimum requirements is you have to have 1% of the students. That means we would have to do a needs assessment of community and of the students to see what the interest level would be. Um if want the program we have to submit the program by September 15th of this year to be considered for the fall of next year. So you would not get the program this year. it will be a year out and possibly two years out. So this is like pre-planning for three years
054down the road. >> It's a long to think about if you want it. And then roughly half the salary of the first teacher would be about 28700 $28,700. And then you have a second teacher together that equals about $56,400. So you get one teacher because they pay half the salary of each teacher. So one teacher is our responsibility. I mean if you're looking at it economically and then one teacher would be offset half the cost of the other salary. Now there are other are other um types of program other's junior reserve officer training corpse. Um there's the leadership uh part that you can also look into for student officers, but I feel like we're just discussing JTC and we wanted to start the needs assessment and start exploring this and get something in by September
05515th for down the road. It doesn't mean you have to go in. It means that you're improving looking at it right now. and I have spoken with the school principal and let her know that we were working on this as well. >> I probably the first board meeting it's a great program >> and I talked to a lot about >> and really is we have the numbers >> I think you'll be surprised how many kids would be influenced. We can really do a needs assessment and see if we have the numbers and if we don't touch the kids only you see that's their special leads they're not >> you're exactly right it's an alternative for Mississippi. >> It is a lot of kids sitting out here in the military. >> All those in favor sign
056by saying I >> I hear permission permission to har to post our summer grounds keepers. So, this should say keepers. I don't know if it'll be one or two, but um schoolification and the outside of our facilities being maintained and mulched and our flower beds cleaned up. I feel like our schools should be the pinnacle point of our communities. And when folks drive by them, it's it's a place you want to be. And when the lawn is catched and uh there's weeds in the in between and the grubs aren't trimmed, it doesn't look good on us. It cost a minimum amount of money to get big bang for your buck from the community. Um and I spoke with Mr. Gibson about getting a schedule for rotating through the schools in the county office. and we'll
057just do that till the summer and this will only be until school starts and then we can go back to our regular maintenance duties. But I feel like our school should shine. Um they should they should really they should know that you as elected board members and superintendent care about what our schools look like. >> I agree. >> Yeah, we have enough grass. We they just got to cut grass every day. You need to be a rotation just all those in favor signify by saying I caris >> do what now? GG >> G permission to host and hire student workers to assess with painting and groundskeeping. >> So I feel like >> if we could hire some student workers to help with our painting in our schools to help with groundkeeping, we build that capacity
058within our student body. They have more um pride in what they're doing. They monitor and regulate their peers and it's an excellent opportunity for students to earn some money in a community that has limited job opportunities. Um, and we're we're trying to give back to our community by supporting kids having something to do in summer that keeps them engaged and not a little unmonitored or left for. Do they not have any of the program they don't resources >> always? >> Yes, we've done it before. That is how many number come to us and we said the family resource network has kids she's to get to work to work. >> Have you met Becky? >> I have been attendance. >> I met somebody that doesn't >> she for the board. I she >> No, I don't
059think I have. >> No, I thought she said she had >> she was on the board for a long time and and worked together with the family resource network and Mossworth is absolutely right. She will know. >> She will know. >> And the family sometimes kids are leaving for kids. She does. >> She does work for us. >> Work for us. >> Um, in this situation, um, I would have our work directly with a staff member so that they're supervised. I'm not talking about unsupervised work. supervised work, monitoring work and certainly that we could post them and she could have them or you suggesting that we just go to her and not post. So I would first contact her. >> Okay. >> I think you would have to post but if she's we're going to
060do that and and she's going to pay them then we don't have to post. But if we're going to pay then we must >> then we have absolutely >> so it's it's the motion that you're going to make to check with her first and then if they're not available >> I don't think we have motion for that. I think we can just approve but then you check you don't need to post then you >> want you to talk >> and if we decide to post I would talk some high school teachers and vocational teachers they might have suggestions kids they know that would be >> yes you get something for your money >> well I like >> really have a dog. >> So references would be that All those in favor signify by saying I.
061Now we're at legislative update Dr. >> All right. So I handed out legislative updates and I did not know if everyone had um seen all the updates. So I thought it would be important for us to just quickly review those tonight and know what but there will be some county responsibilities and policies for coming. So starting off uh Senate Bill sexual orientation department public schools that's uh um West Virginia code-5-29 and we have all the parameters there that we will be training our staff on for implementation of this Senate Bill 199 relate to elementary behavior intervention safety that's 18-51 we have some county responsibilities there we have to adopt policy which I need to get prepared. We have to involve schools in maintenance of school discipline, promote teaching and learning environment that are free of
062substantial classroom disruptions require tiered policy for teacher input and a framework for student behavior punishments. When we have our academy with the principles, we will review and count by discipline matrix and make sure that that is a clear system. include an appeal process whereby the appeal to the superintendent if the school principal refuses to allow the exclusion of a student from class. um incorporate and implement in schools a benefit discipline program which may include responsible student involvement program and we shall provide any service for training for teachers and principles related to the certificates of procedures and conflict resolutions that will cover at ouries that we're having that will be part of that agenda item principal responsibilities are to support the teacher and discipline and is proper Under schoolwide discipline policy, teachers may not re be
063represented for actions. Under this policy, if the actions are illegal in the county board's policy, disrupted students at all grades, there's a lit of things there and and means that means also have to do. Um, I'm not going to read all of that to you because you have it because this gets longer and longer. talks about behavioral support plans and functional behavior assessments, which was something from our monitoring that we have not been successfully doing correctly. Um, if we turn on to page four, um, the next bill is Senate Bill 275, approve uh requirements for schools and post to have a high school diploma or equivalent. When they do test for a job, they don't no longer have to do that. We can test them if they do not have a high school diploma. Senate
064Bill 280 displays the official US motto in public schools. I actually received that that motto is a bodily trust with the with the flag, the US flag. There is somebody that's supposed to be purchasing that and sending that to us. We cannot spend any county or federal funds for that. It has to be a voluntary organization. It is my understanding that someone from Texas is going to supply that for all of the state of West Virginia. But if we have any community members that wants it to be bigger, um, we do that as well. We will probably post that in the front of our school. All our schools said that it's out there publicly. Senate Bill 282 modify retired teachers. Um, I don't know if Sarah wants to mention a little bit on this one
065because this is they have to wait for a certain period of time if they're retired before they can we're saying something about that. Retired teachers have to be 60 days retired. They have to be a complete retirement and break from the calendar before we can have them come back or if they choose to come back. Used to be the retire and then you get on the sub list and you'd sub and enjoy. You can't do that now. everybody congratulations that we have to follow and I think we don't there's some very stiff repercussions on the retirey and and us for doing so >> now that's just for teachers now you can't come back and coach you can't anything beat your child what's going on it's like sherry she retired or she retired June 30th. So
066her retirement date by the retiring board will be the following first day of the next month. So be July 1st. She's sick. This goes into effect August 1st. As we retire July 1, I would be August 1 deadline and we be out. >> Yeah. So we have a little bit of flexibility and we're watching that. Yes. >> 60 days. You can't say the box if you'd like calendar days working all kinds of stipulations. Well, they just >> kind of and I think that's for all state employees, not just educators that for all state employees. >> So, Senate Bill 282, modifying provisions for no, Senate Bill 283, expanding the grade level for personal finance course required uh requirements needed for graduation. We are going to have to look at our credit policy and make sure that
067that's updated to uh specify where this course will be offered and where the kids will earn as um Senate Bill 449 permitting compressed air and rim rifle shooting teams in public schools. Obviously that's just self-explanatory have that Senate Bill 581 relating to school attendance and school participation in 4 activities. Basically that counts of education elsewhere and we doesn't count against our chronic absentee rate. Senate bill 650 related full-time in terms full-time interventions manganese repat requirements and ser classrooms part-time does not apply. This does not apply to the K or one grade classrooms. Senate Bill 652 expanding cardiac arrest provisions to be applicable to elementary schools. Um Senate Bill 765 establishing troops to teachers program developed by the WDE given hiring preferences. So that just means if you're a retired military that you can get some
068hiring preference to be an educator. um Senate Bill 912 relating to student growth assessments and this is talking about benchmarks. we have to give a first benchmark of all of our students upon the first 30 days they're back at school at mid year around Christmas and again in um February or around the end of the year your GSA or your SAT school that you can count us at but it's only for grades 3 through 8 but we will probably look something for 9 through 12 as well because our um high school math and reading scores are not where we want them to be so we need to have some kind of benchmark assessment there as well Senate Bill 914 related testing attendance requirements for private parochial and uh church schools. Superintendent can request the private
069schools must furnish a list of students and addresses of all enrolled students ages 7 to 16. So if we have a student we I can request their attendance and who's enrolled in their school to be sure that everything is aligned. House Bill 2129 create parents bill rights and we're really talking about fura training and making sure that all those provisions are understood. House Bill 2164 to allow public private schools in West Virginia to employ security personnel. Um, I think this was just a bill that was expanded upon, but it's recommended trainings and qualifi qualifications for school state security offers such as standards may include relevant state and federal laws, school personnel liability issues, security awareness in the school environment, mediation of conflict resolutions, including deescalation techniques such as physical altercations and restraints. Some schools have
070a lot of physical altercations in your school and need assistance with that. disaster and emergency response and working with students with disabilities. House Bill 2411 providing change graduation requirements and change duties relating to academic content standards. I'm going to read that one because the next one is really important. This is House Bill 2429 training course for principles and public schools informing teachers of their rights to and protections. The IEP format. This is what I am going to ask um Mr. Long and Mrs. uh Tuck Willer from Denver Associates >> um associates. So we're going to make sure that we understand the least restrictive environment which was something in our monitoring student discipline procedures and requirements parents rights and due process safeguards. Um, maximum class size for instructional. I've had a lot of questions from your
071principal since I've got here. Making sure that they understand policy 2419 and what that looks like. Extenduating circumstances for submitting a wave request when student numbers exceed staff ratios. Teacher rights for advocating for students, procedural right documentation and all set forth in the law. classroom teacher rights and protections that they may not be recommended for advocacy for their students and information related to local advocacy agencies and the lo local United States Department of Education funded advocacy agencies. So all of these things are are are not just new law that they have to be trained on, but there's things we need to brush up on from our monitoring. And that's why I highlighted that yellow. And then House Bill 3125 to remove restrictions from teachers receiving permanent teaching license. If have a bachelor's degree in teaching
072in 10 years of no out of satisfactory evaluations, you can get your permanent teaching now, which I think is I think that's pretty good. House Bill 3166 requires school safety map data and it shall be created by September of 2026. And I was going to ask Mr. Gibson if he wanted to say something about this one as well. We all place last week. The state would give us about $3400 I think it is per school to take care of this. Tell companies what they're what they're doing with crisis response BMS services. They're wanting maps of each school. We're already in the north. It's they're taking a military approach to it. That way any instal photographs then they'll do overlays school floor plans. They'll locate fire extinguishers, a anything you want to put in electrical shut
073offs, water shut offs, anything you want to help they put in situations. So we'll have to get three close on those. I said we should be reimbured in full basically have to be doing what I want to get soon. >> So we should be compliant before 2026. We are >> half such a subjective funding grants available for 45 $4500 >> per school and I think we're getting about 34. Is that what you just said? >> Yeah. It's one of the starting schools in every hour meeting. What happens if the parents refuse to because it does happen? >> Yeah, you can have parents and I meetings you can have them participate via phone call via a team meeting or virtual or physically. Um, so I think we have to reach out so many times for those
074IEP meetings. So we do have to have them. Well, and I realize they have to sign up for but if you can do it just by phone call. Yes. and not because the parents I'm talking about will not be so >> from my time as a principal I do remember those difficult parts of getting participation extremely bad. Um, so there's definitely >> I'm excited about these things we're talking about. Glad we're looking forward making improvements, worried about the money, but I think we have that. It sounds like so ready. Thank you, Mr. M. Where where do we stand on positions that need to be filled before we get started? >> There's several. There are and in our new agenda we didn't have a I was out of town but on our next agenda we will
075have all the vacancies listed and then if we don't have surveill out and be able to see where we have our vacancies and where we get next once twice whatever whatever wise where are we at coaches we have all coaches assistant coaches and all that stuff in place >> we posted for the volleyball coaches today that had a basketball coach has been hired. Uh we have an agency at the assistant basketball coach. Is there any the football coaches main coaches have already certification for the new year? >> Yes. >> Still working on the athletic limited athletic trainer. That recommendation has been sent to the principal and she >> we still don't have an athletic director at the hospital or assistant. >> We do not have an assistant principal. We do not have three applicants that
076manage the qualifications on the posting and when you don't have three qualified applicants then you can repost. We are going to encourage the the the folks that applied to uh move towards qualifications and to reapply. But we are going to repost it again to see if we can get qualified applicants. As far as the athletic director, she also um Campbell also makes those recommend. >> Yes. Yes, sir. Uh what's the hold up with this system? What's the what's the catching point with the assistant principles? What's it seem like to is it the special ed clause on that? >> There's a couple things. So, we want an assistant principal that has administrative experience and we want an assistant principal that has a special ed endorsement because the high school in their state of emergency. They were
077not being tidy lines for re-evaluation in their 80 and their 30 days. They also had teachers that were scheduled in co-eing class situations and they were not in there when they were observed for the monitoring. So we need uh gate and it cannot be the services if you do not have the knowledge to monitor that program and oversee it. So that's that's the caveat. We have to have somebody that can do the job. >> So thanks >> that was part of it. And the other one then anybody that had actually served as an assistant principal. >> So we had two candidates by they could be viable but they didn't meet the qualifications of the post thank you and your staff that I I'm very happy. Looks to me like turned around and we got planned
078and we're going to make it happen and I want you. Thank you. How many thousand? We'll send it to you. I'll send you the new >> and we'll post to the schedule. Yes, it was mailed to them and I've asked every personally Sarah all out personally. They brought them over. We still stamped them and put them in the mail as every student struggle has been held up. >> Thank you. >> You're welcome. That's all. >> I think I will, you know, say thank you. >> Charles >> and I just like to say Dr. did a great job. >> She had she had the basis >> definitely covered whenever we got there and she done an outstanding job telling everybody how remarkable Pocahontas County could be. So we all we certainly do and thank you. >>
079Thank you for being so supportive. All right. >> Next board of education meeting will be held Tuesday August 5th 2025 beginning at 6 p.m. at the board of education conference room. We are injured.