Pocahontas County Schools Board Meeting 4.1.25

001e wait till Sue gets me on yes we could okay I'd like call the County Board of Education regular meeting for Tuesday April the first item on the agenda is the members four of us are present Mr is absent stand and approval of amend from Education meeting held on March the 11 2025 do I have a motion call made the motion you have a second second has everybody had a chance to look over the minutes from the last meeting any question hearing none all those in favor say I motion carries number two is the approval of the agenda do I have a motion Mr mcc's made a motion do I have a second Mr Gibson second any additions or corrections to the agenda sence will also be any other hearing none all those in favor

002motion carries delegations we have [Music] one last month I got the opportunity to go watch something very talented Engineers uh work on a variety of really difficult problems and there were Hardware problems and there was a software component and hardare people the software people were causing problems softare people the harder people were causing problems there were documentation issues there were things that were working right in production that or sorry working wrong in production that work just fine when you tested them on the bench and any who's had a car making a noise and mean and it works just fine you know what that feels like and it was it was really good it was amazing and as I left it back you forgive me for thinking I was talking about work the observatory and these

003are exactly the same sorts of things you see every day Hardware people software people mechanics technitions doing complicated difficult complex work but what I'm talking about is robotics team from pchs last month did competion I am so so proud of this kids it was so fun to see them just like working the problem stuff and it really was a microcog of exactly what my job go like every day it was just it was exactly the same and I want you guys to know how good those kids and I want you to know how good those teachers were because none of that would have happened without the PC faculty and the volunteer coaches being there and helping those kids along the way and making them move past where they thought they could go pushing them better

004helping them with problems it was just fantastic and I want to make sure you guys know that not just because two my K to be on team but because it was just it was it was great it was another example of pchs my CL way above anything that they small Fant I had no doubt in my that some of those kids are from robotics team and do amazing things all of them have and the reason mathematics from high scho and I don't know what the reasons behind I don't I'm not sure if you as board MERS I want to be told Crystal clearer is that before we make any decisions before you make vote on any positions or any changes that are difficult or impossible to reverse did you know the full implications of what's

005going on there's a concept called opportunity cost comes up a lot in economics and investing it basically means if I spend something on one thing I can't else so the reason I'm not hanging out right now on watching videos my kids if you get rid of a position the high school there opportunity us and I want to be totally clear I want be Community totally clear about what we might lose what programs are going to be what classes are we not going to be able to offer what opportunities are we going to be able to do with and again I don't know the answer this question they're not on the agenda we haven't been communicated with as Community I don't know I hope that you do but if you don't you're not totally totally clear

006about might be losing that's a robotics team if that's math fi if that's a science player if that's a teacher or position that helps kids become the best versions of themselves you best know what that opportunity you got if you can't decide or you don't know right now then we shouldn't be making the decision so I'm enormously proud of my high school I'm enormously proud of myid I'm enormously proud of every member of that team and I enormously enormously proud of every teacher work there and I see day in and day out how much they put into our kids how much they put into our school and how much that comes back to so please don't do anything rash postp week or a month two months this one is something we don't have to rush

007and I'll say one final thing is that the State Board of Education it mention specifically communication was one of our big that's and feel like I had the same version of this conv over and over let's communicate thanks your thank superintendent repor special recognition Young Writers and honor band and Science and so we're start with the Young Writers and I'm going to have Stephanie Burns who is English language arts instructional coach as well as Federal program coordinator and she also coordinates many of our extra activities so that first I'm me give you an overview of the Young Writers contest all students are encouraged to participate in the Young Writers this year was a little more difficult than normal because of so many SES normally the teachers work with the students as a whole group they

008um complete their essays within the class Day this year was a little more difficult so didn't have many submissions but uh we still had some tough competition and we ended up having um a total of five judges because we what I do is organizing them in the grade levels we have one two that compete with each other three four five six so on and um I give those essays to the judges with no names they have no idea who they belong to and they R and we had a couple grade levels that were Tau so then I have to go to the fourth judge and then I had to go to the fifth judge so was some tough competition so I want to congratulate all of the participants whether they're here or not um they

009did a wonderful job and I also want to thank the parents for supporting your children and for um having that passion of writing thank you with that being said for first and second grade we had some tough competition with W that's it you like Theodore Elliot s bridge is written hat [Music] you don't realize how many times different ways we can spell m ISAC Brown k e syy he our who is busy competing and supporting right now spells her name differently Hardy [Music] Callie Davis who is not here tonight Joseph and we have some participants move on to the state level which they are invited to attend the state event May 2nd so if your parents are here for the first place winners for the county please meet with me out in the hallway and

010I'll give you documentation for the May 2nd event okay for here for first second we have that is written house marks who is not here Kai e Fanny k cut and J stand up this next teacher at back in November I was asked to nominate is for the Region 8 Middle School onor band so the Region 8 band District serves about eight eight counties and our area of West Virginia um the band was going to be about 60 kids large and we had three kids who were going from Mar mdle school um but this event was scheduled to Happ was scheduled to happen in February which um as with the riters was difficult we were up early in the morning just hoping that we happen um but ultimately we weren't able to have the EV

011um but we still wanted to recognize the kids who were selected to go um it doesn't look like any of those kids were able to make it tonight um but those students were full shter are wonderful students to have in my band and I hope that I have them and honored that I get to have them at the high school as well that's one of the things I really like about um my current position um because I get to MD school I also get to see them up they but I'm proud of this I'm proud of these kids um I really wish they would have been able to make that event honor bands like these are wonderful experiences um is to be in an ensemble um just with the resources that an honor band can

012provide um that I may not be able toide or any individual schol may not be a but thank you Middle School Mr to join us he could make April so's come in [Music] May next we have Wonder partnership with the green B service and this is Sarah and you are the Educators at the observatory and would you mind telling them a little bit about to just understand yes uh so I work as a stem educator at the green Bank Observatory the main part of my job is education Outreach whether that is with our overnight programing teaching students that use our telescopes at are on site as well as working pretty closely with our local County schools which I'm super excited and happy to be able to do they're many times that I have just walked

013over s green B from where I am or biked over from my office over the science center and so as part of my position I started in 2022 I am the county coordinator for the science fair here that means that I work very closely with the science teachers at the Five County schools and after they hold a science fair or their students um work on science fair projects we will then host students that did the best within their classes to compete against each other in different categories so when I started um we hadn't had the science fair in a couple of years due to the pandemic and prior to that the green Bank Observatory have been facilitating this science fair throughout the county um but since then I have worked to expand it from three

014different categories now 12 so that we are in line with the West State science and engineering fair and we are now fully in line with their rubrics using what they have their paperwork that ensure streamlining and fairness with other counties and so it has grown which is really great we F the county science fair in usually January or February because the state science fair is in March and regir Is Us in February Bri count and we get a whole event for our students we have them come over to the Science Center and only do they present to judges emplo The Observatory um but also local Partners like folks from the forest service or nurses and our students are able to present to them but also they are able to explore the science center we usually

015have at least one engineering challenge where they can compete against each other in a fun Hands-On way and they build something that they can make and take with them this year we made Little Brush so little robots that they were able to design and decorate and they took home with them and so I'm very priv to be able to work with this schools um in preparation for science fair we will send mentors from The Observatory myself included to work with those students in their class with science teachers it's usually two visits I will go with students and we will run through an experiment how we come up with a question how we go about trying to answer it and so it is how I have been able to meet and work with so many students

016in this County which I'm very grateful for and they're so creative um something our judges said this year was this was the most original year for ideas so many of the projects they came up with none of us had even thought to try and answer those questions and so I don't think any of the students uh were able to make it today but we had 74 projects e this year we had over 100 students at the county science fair it's an event that lasts all day eight to two so they're out of school the whole and then from those 74 projects over 100 students the top in each category in division and then go to the Regional Fair so we had 11 projects go to the Regional Fair this year greenb County that's up from

0172023 when we had about seven and we did have five projects that advaned to the state science fa this year yeah and we've had I think five the year prior and seven the year before has been wonderful to be able to send our little County students to Charleston to compete mine Rous is in here she's actually going to the state SCI she actually won first place three years ago and so very excited to see what she comes every year always go you know check in on her project but I'm here to not only recognize all of the students that worked really hard on their project this year um but specifically students who won judge's choice so not only do we grade students using this rubric they're given a numerical grade 0 to 100 but we

018award two projects judges SP one in elementary one in middle and this is across all the divisions where judges feel like a certain project maybe it wasn't done in the correct method or maybe it was but it's very original creative and something astounding and so with the first project was Candy chomatography by F Mar is not here but she also want something for um Young Riders she is really nice to hear her name I love heing all these students but succeeding in all areas um but she not only won judge's Choice she won first place in her category and Division in chemistry so she was able to compete at the Regional Fair and then in our middle division we had a group of three Miss Ivy Moore J MC Brewer and Sky McQueen for their

019project do clowns or spiders scare people more which thought and our Jud very interested they were so we have here for them but thank you all so much for your time and for encouraging your students to do science and be curious we really appreciate it I'm families and students want to stay for the board meeting you're more than welcome see I remember did you say I play I play I'll yeah she she's in the B she plays which is not a not not a tun instrument to have in a in a band program um but she's been playing for a couple years so I have a little bit of experience with so one of the upat you you know retiring excuse me so we met together as a music team and I did Apologize one

020of the ones we head this meeting we did spend a couple hour just talking about when our music program is today and where we would like to speak and how we can build that music program we also bring some ideas how to recruit students into the program career in technology education recruits we feel that the music prog will be recruiting as well then I think it was Mr humel had the idea of going to the colleges that have a music program and possible you know graduates coming out that we could go and speak to them possibly take some students as well to talk to those poge students about coming to pah County so we are thinking to just braining right now and we're that a stage of even using the three music teachers in the

021county and how we may make that look a little that discussion stage anything you to um U so I I uh interviewed here last year um and um after after my interview I of high school and uh I just want to say that I was very surprised with the facilities for because for the excisive school um that you have I think you have a very very nice band and Auditorium facility um in my as I was in college I worked with um Park High School over on the other side of of the state you know they have you know four or five times as many kids but they don't have nearly as nice of band and they don't have an auditorium so that was something that I was really excited about because it tells me

022that PO Town cares about um music and that's something that I'm excited to um keep working at in the years to comeing quot on system so that we can end up working because it's not only utilized by our students and staff for school but also for Community EV and I it's a audit that I think we should be using more so excited about so do you spend most of your time at the high school what's what's your what's your date right now what's your schedule like my day today schedule I do two classes at the middle school I teach varsity band which is seventh and eighth grade and then I teach uh sixth grade band for three days a week and then uh sixth grade General music for two days a week and then I

023go up to the high school where I teach guitar music appreciation and Bandu so probably equal time pchs um I'm at the middle school for two hours um thank you good ition I hav doing this may be interested what we're doing with our princi when we have our meetings and we also have weekly we call them Tuesday talks every Tuesday at 9:30 we meet with our administrators central office staff can also join and it's just because we found that the monthly meetings a lot gets lost um we all get busy you know our notes get put aside and we just need Refreshers reminders and also things come up that we need to answer before that me so every like say every Tuesday at 9:30 you can join us if you would like uh we do

024it on teams so they don't have to come on and we Tred to 30 minutes because we know all this in schools so that's our goal always 30 minutes thoughts um but also at the last meeting which was March 18th M strural Coach K presentation on data and how to use data also Stephanie Burns who just coaching transitions a requirements and the letter training which is I think you all mentioned at the last meeting yes and the second um the second registration closed yesterday so we should be getting a list of names soon for who's going to be in that second group to take that and then there'll be one more group that can register for the third which will start as a so it's it's great like I'm taking the administrator's part and we

025are learning so much and we would like to get the group of teachers that we have taking that training together we just just haven't worked on time that we can all meet up to talk about what everybody's learning process so we also watched a recording from with Von Rudy Von Rudy testing at the West Department of Education and when I was looking at the agenda because I pay attention to now ear again but I noticed that he was going to talk about the new assessment results important for students and parents so I reached out to them and I said you made another presentation that we show or just watch the recordings of that which is what we did was very informational we are all thrilled and I know parents will be as well because you

026know we take that assessment the general so of assessment normally we had to wait till the fall to really get the results well now within they said 24 hours parents will be able to see their child's results now he did mention that the ELA Arts may be a little delay because of the writing grading but other than the other subjects they should be to see within 24 hours so we're excited too because that gives us data quickly to make make decisions for student we of course the other directors talked about the very things and we've been spending some time on our strategic plan our next meeting which is in towards the end of April have a lot of times spent on strategic plan as well as we have a guest coming name he's gonna come

027and talk about Behavior program established in the state and also we talked about the Snowshoe um Perks program that's for students and staff so we've been working how to just really make it easier for parents to take students their children to Snowshoe get ski free as well as our staff so we're working on how to ID those students for the snow Sho staff so you know they reached out we're definitely working we want to get this so wonderful per yes and that's something that we talked about even bringing up when we do our posting for the music position I think this was one of your suggestions Alex was to go yeah um because obviously to to is a beautiful area and I driving from the Middle School to the high school every day I now

028now that it's getting warmer you know I'm start to see people out the riv um so if there's you know someone who's a very outdoorsy person this would be a great area for them to come teach and if they're here then this would be a great thing for to let people know that um this is the thing because like that's not something that I about one when I so that may be you know just a little cherry on top of getting here so when I used to go out to recruit at colleges and I would take a screen and show program show website and I would have more students come over just because they saw you know the activities you know but they were always excited to see what we offered fish so also wanted

029to give a shout out to our treasurer um we had our audit review and we did she did a wonderful job and I just wanted to recognize her publicly for the hard work that she did and um she has just worked the auditor she has made a program for checks and balances making sure is up to date from all five schools and um yeah I just wanted to give her a I was at that meeting we' ever seen sure you done a great job congrat for a few minutes like job well and also wanted toy here M County Schools do you want to talk about what we did yes um that's all my list of things talk about we did do that donation drive for McDow County and and I took all the down yesterday

030we collected a huge amount between the schools the community umn was one one group that brought a bunch of stuff we had Lois and Suburban pack she could not even see off the back I had no place for my feet we had water cases of water they were so appreciative they were just over the moon that we had we had done that for them um and then Marl middle school and the high school both conducted Penny drives I don't know the amount that they collected but those will be donated um to Something in McDow County as well so I also got to see their Board office which is just a couple years old and it is very nice and they have a new elementary school going in right across the road from their Board office

031so it was it was a it was a good trip and we were excited to to do so we do thank everybody that donated and all the community members businesses anybody that had a hand in that it was it turned out really great it's great that we could pay it forward as we all know in this County we have received lots of support from others during times of blood so it was nice you can see the you can still see a lot of damage and they were you know they were SS had washed out and things I mean it was it was it was a little scary sometimes in that Suburban I Amanda our friend work PR she said um we don't have a road that been tou by the flood and I was saying

032that to Mrs Wong and she's like uh only the others are yeah and I appreciate you so next we're going to have an update from our consultant M evening I appreciate the opportunity to speak to you again we um are working hard here at the board office and also at school and of course you bear witness all the time as I to the beautiful things going on in schools all of those things are made possible by the employees who serve those children and as I said the last time I gave you an update you all don't have people problem you have a process protocol and paper work problem and we are working hard to make those things right and when I say working hard I I want to compliment very sincerely if things aren't good

033I don't sh sh something that's not true I don't put a Rosy Glow on something that is bleach but at the same time I want to tell the truth without being disingenuous and I will tell you that you have hardworking leadership and employees in service to children in this County thank you it's absolutely true teachers custodians just everybody I'm is working hard and that willingness and that work ethic means so much the superintendent and her team here at the central office is doing everything they're asked plus a lot of things they haven't been asked to do and and trying to support this Improvement effort so I want you to know that very sincerely uh Miss tro I thought this weekend if she and I loved it don't get me wrong I loved it but I

034thought if that she she's like she's young enough to be a child with me I said if that child sends one woman I tell her she's got to go to bed she and I say that being silly but it's true the communication flow is is amazing all around with all these people and at the at the school to to say that Miss Christine Campbell your acting principal and Miss Cassandra Griffin your uh the of students to use the word tirelessly and to describe how they are working is not enough but it's their reality tireless absolutely giving every effort that they possibly can they those those two women and the whole stamp up there again to use that word willing you know when people are willing to improve and they see a need and they they

035go for that that's happier and there is strong decisive leadership in that school and I'm pleased to see that they are collaborative the teachers don't have any problem talking to miss griffth or Miss P you know on the on the run which is a teacher's life a lot of times and definitely the life of Miss Campbell and Miss Griffin but also they they come to the office they are accessible leadership and the staff is willing to communicate I would say that their leadership is child centered but employee stive and I think that's the way the teachers function as well they seem to be child centered now would there be exceptions to that generalization of course but but very few very far between I gave you and Miss tro put them on your on your um

036at your place there and I have plent care you if anybody wants this and this is not anything very formal or fancy that's not I operate unless I'm going to school building but but I will say to you this is just a working list of progress we have a a to-do list that gets updated and revised and looked at all the time at the school l and at the county level we actually had a a status meeting this morning between the central office and the school and myself very productive they always are but we stay on txk at the central office and at the school level daily all day working for the betterment of the school so I'm not the good news is I'm not going to read this whole lit of progress to you

037but I do want to use that word again GL because this has gr to this level and this many and this one page of 11 font in the last three weeks that's amazing and the things on here are things that take tremendous time tremendous creativity tremendous energy tremendous thought again you got willing people but I do want to highlight some things all of them are big deals to use a word that the kids might use these days but it's a big deal all of them when I look at them I was really having trouble deciding which ones to highlight for you because they all matter but some of the ones that that are really at the Forefront first bahas County High School is being monitored I don't know if it's a part of the emergency

038declaration or not but the State Testing system is coming in to monitor that school on Sat school day test day which is April the 9th now if that to use a sports analogy sat school day test is the Super Bowl at a school it just is especially at a high school because there's only one grade letter the 11th grade that is actually meur measured excuse me measured for accreditation so it truly is like Super Bowl but let me tell you what Miss Campbell and Miss Griffith are doing on that day they are not just testing those sat 11th graders they are also doing what's called the PSAT which is like a practice SAT test for the ninth grade and the 10th grade on April the 9th so the whole school will be tested on that

039day ladies and gentlemen that's phenomenal that's strong solid leadership that is working to improve the quality of Education because we've Ed the data don't be superintendent POS don't we mistre and so those that matters and they're not just testing for test sake that data that's yielded from those ninth grade and 10th grade tests will give those teachers their strengths in their curriculum their weaknesses or challenges in their curriculum it will show them where they need to grow and what teaching needs to be altered changed or enhanced so it's valuable I don't know another school around there could be some but I don't know of another school that puts that effort in it and pulls those kids together all for one one for all on April the 9th like that that's huge and I I was

040really I didn't know that until I went there and I'm very impressed with that there ready too another thing skipping down just to the next one they had started we we we talked about it we came up with I'm a for person I like documentation I think it matters I keep think it keeps our our projects and our work it holds that ability together so to speak but I also think it's relevant because sometimes you need the documentation so miss Campbell and Miss Griffith and Miss WI your communities and schools facilitator they are literally meeting with every child and I don't care if they're 18 you know getting married in June they're children they're our children while they're with us but they are meeting with every child who has a d or an f and

041I'm going to call them at risk academically that would inhibit them from going to the next grade L if they don't pass the class they are meeting personally Miss will spearheading that with every single child we made a form to document even has talking points on it to keep us all one beat one sound on the same track literally on the same page they even ran it off on green paper which I love easy reference find your paper and Miss then they meet with them they talk about the child's efforts they talk about what the child needs to do to bring them that grade up they help the child with credit recovery as needed and then they go that extra step and they make contact and they they can't some parents you know are at

042work they're difficult to get a hold of but they're driv they're calling every family if they don't get a hold of them they will at least mail that green form home to that child's family I'm thrilled with that wonder One communication with each child and they're doing that with Miss Miss grii has already done that with the seniors anybody that was in danger of graduating I a small number but miss has 50 kids she has spent all every day she she sure has and miss griffi spearheaded the seniors because those were the most need of Tri if that makes sense I literally watched Miss griffth with lots of help and support from the central office and the system save the child now not not physically but emotionally and academically and they've made a way for

043this child to graduate and I told her cuz she's young and I'm old hold that right here honey you'll need that the rest of your career and that's what's going on up there at that school that kind of thing Miss Wilfong I just went in she you know in the media center where open visible but private and I went in there that's where she brings some kids to meet with them she got all those windows and everything it's perfect bur and I went in there and asked her how it was going and she told me a story of of a child who was failing the class and she met with him and she went through the the expectations with him and such she goes to his teacher you know she's going that extra mile getting

044his assignments that he needs to make up and she gave him to him one day well by the next day at 7:30 p he had all those assignments done he's now in good shape in that class that's the kind of meaningful quality contact that's going on with kids also skipping down senior Credit Recovery there are literally students who probably would not have graduated if Miss Griffith and Miss Campbell had not quote unquote gotten a hold of them we found things when we did that extremely thorough transcript review his gri jumped on it are we in pretty good shape now and been keeping a close eye on it keeping me updated that's what we want and and those kids they're not getting anything given to them don't don't miss don't missar it they are earning what

045they should have earned to begin with they're getting their second and sometimes third chance but they're earning it and that's when that's when the good stuff happens so to speak in education also um the family school communication survey Miss Campbell created that that was pushed out by the central office yesterday evening about 5:00 and when Miss Campbell was leaving she was telling me she'd already received over 50 responses on that the community and the families are reaching out and giving comments and some of them are you know critical but a lot of them are positive and offering suggestion and encouragement and that matters um Miss there had been no staff box that we could find no staff observations or evaluations had gone on much at all this year so I'm going to be honest with

046you when Jeff Kelly was here to meet with you all last time I reached out to him and I said assistant superintendent Kelly you know Miss Campbell and she has so much on her plate right now is there any way to get a waiver for her on the evaluation process just for this year he just said no no but I try and so we we've kind of rallied together a little bit and it's a priority like I do lunch duty and Miss gri comes in and makees sure I'm properly doing lunch Dy everything that's great those kids are so good and U so she can be out more you know and she'll say I'm going I'm going observe it and she'll go and and and Miss prit knows send any issues to me or miss

047Griffith you know we don't get her unless and we haven't get it to so far and she's had time and she's she's getting real close to completion of those that's a big deal in a school system it really is to jump in as a leader and make that happen that quickly and that efficiently I'm impressed and I don't get impressed much after all these 37 years um skipping down there we are we are we have a meeting set for April the 7th with Clinton bur he is the assistant superintendent at the department of egg for division of prek and adult instruction and career engagement he does a lot of wears a lot of hats but one of his primary hats is Career and Technical education we got to grow that CT we've got to grow

048their numbers possibly this is something you all would have to do in the future but even the offerings you know to be in line with how we can get those kids in line to get jobs that are impactful meaningful well pay and that would be suit suited to them so we were meeting with him that was actually miss Campbell Miss G's idea and we talked about it because we wanted to know what all we asking completer numbers we want to know where we fit you know at the C te we have this many kids what's our good expectation for how many kids we share completing how are other schools doing it what are they recruiting successfully we don't want to reinvent the wheel every day so we we want to learn from other's success and

049he you know he stayed home for that so he will let us know those things so that's just the first step in growth at so we're happy about that it was quick to give not so we're we're thrilled about that um also the principal down at the bottom there's three here that kind of go together they're working on that master schedule which any High School any year any time that is a big production and Miss Campbell and and Miss Griffith are working on that they have collaborated with teachers about bail schedule I just sat there sometimes and I think I told you all this last me and they've had some sense just listening they just listen to the teachers now they're not going to be able to make everybody happy and if you're doing that

050as a leader you're probably not lead you're selling ice cream or something you know but at the same time they try they do listen and they have sought help from the central office outside sources that's coming together they have also collaborated with teachers regarding course off offerings Miss grith could probably work in some regard for the FBI she's found course codes that weren't right she's found course uh standards that that we will be bringing to you all for hopeful adoption you know on and on and not when I say it's a team effort it's a team effort but the leadership at that High School initiate a lot of this and so the master schedule is in process the goal is to have teachers know what they're teaching on paper and in thoughts before they leave

051for the summer and children to know what they're scheduling do next fall so that there's that element of predictability there's that element of sustainability there's that element of Happiness if we can create I my goal form is May 15th we'll see right Miss but we're working on it and I stand behind them with my list and my smile and my willingness to get resource that they need and I it's it's it's working well it's working well I can't thank you all enough for this opportunity I don't know if there's any cheap land for sale up here let me know my he would move to cah and raise cows although he anything like that your area is beautiful but most the beauty that I'm finding are people and those kids I was in cafeteria the other

052day and then I'll hush I was in the cafeteria the other day and I was watching them and I was thinking what is it about these kids and I told Miss I said they're mellow these kids are mellow now if you think that's the case everywhere you haven't been in a school in while it is a case in a school where kids car and never now then somebody will draw this and have a fight that's high school that's school but generally these kids are melow and they know their car I love being out there I really do thank you and and I will be glad to answer any questions talk with you individually about this list and this list will grow you will see I I got a question yes sir we have a seven

053period schedule for on SC High School right correctly yes okay how come we're not blocking forry and carpentry and things like that into a three hour class instead of saying you know instead of saying introduction to for p one and the instructor we are open we are with science in the what we have done at Miss campell's suggestion I reached out to Clinton bur we had several T several models from comprehensive high schools around the state some of them do that kind of blocking some of them don't but we are trying our best and that's one of the areas that gives us concern but we are trying trying their best to make that a POS not just possibility but a reality I don't know how successful it's going to be I don't make promises I

054can't keep but we're working on that and we're using the successes of other Comprehensive High School and I'm surpris how many there are there are several Comprehensive High Schools but that is a Jew to have that Career and Technical Center for Education said right there on site is amazing kids in W County from Westside High School where I live over on the literally the west side of the county they ride a bus 40 minutes now you think you lose 40 minutes of instruction every day to get to that Central Center over you went right by in time and then the kids on the east side they R it 20 minutes so the equity there is an issue I say all that to say this what we have up there is a bu and what we

055want to do whether we do it next year or progressing that's one of the reasons we're starting this C CTE growth in tax force is to make it better and better and better a school and a school system never stops growing and evolving and if it does it starts to die so that's what we that's what we're working on well five or six years ago I through the fourth gret program po came high school did you really yeah and in 1976 75 and 76 first one I think first one in the stat at that time and BL that was a block class Juni and seniors in the afternoon Sher was there with she was but and that worked very well because we could go through we could go we had time to do things and

056the same way with the carpentry class they got built buildings for people they you know I had that discussion with Mr Garber and and you know and he's very concerned about you I girl I'm but what a what a wonderful program to have up in this Lal so we're working on we're not there but we are working when did I change I have no idea because block I had block the block SCH I guess when they changed it back to seven period block I was in the 70s electricity was blocked and then I worked there 31 years and it went to block scheduling 81 it was there I don't know if there's anybody in system that could now that can answer that question I don't know there are very degrees of D classes that are

057blocked it just gives them some much more time oh yes to do an introduction to 4 431 and 432 and then you lose C am of kids do plans better to make sure that students aren't feeling like they're forced to choose one thing or the other in and a p plan is personalized education plan that every child does starting in middle school and we are we're not just revamping that system we've almost too and and the whole central office has been involved with that so we're making strikes but one of the things that we want to do eventually I have I'm I'm really impatient person I like things and I have to learn to be patient and one of the things that needs done is to be more involving of middle school students in that

058Career and Technical education when I taught high school for 15 years I thought the sun rose and sat in high school then I went to being a middle school principal and I was there for seven years and I saw Middle School is where it's at in terms of helping kids have hope for their future it's where they they don't necessarily even they don't overtly articulate it but and I'm not sure they actually subconsciously articulate it but I think they do that's where they decide I'm staying in this school business or I'm getting out as soon as I can that happens in Middle School it plays out the second month of the 10th grade generally that's when they quit and drop out but Middle School is where those decisions are made so the more hope that

059you can pedal in Middle School the better for children so we're working on that element as well okay thank you now that's all eventual so back to the back to the state of emergency and the reason they're here which is important when you when you leave when you when you finish your work we will have a set of procedures down where gu we'll proed right and we docent tell us four or five years we going through this we have C Mrs kle knows this we have counties in West Virginia that about every four or five years they're back under yeah and we don't we won't want to do that we want to be you have any kind of timeline when you expect to wrap this wrap it up and present to the state or what's

060what's the what's what's what's our test here we do a formal presentation Jeff Kelly speex here the last time and I present to the State Board in August in a yeah and they I guess that's their decision Mak I never been through this process either I just active superintendent back July but that's what they told now with the progress I'm seeing I feel real good about everything there's still a lot of work to be done that to-do list is is is two pages shorter but they're still but at the same time with these people in leadership yeah and with the staff that you have up there and these people here working like they are it's coming together I mean every time we meet every week There's a new list with more things checked off and

061I check it off till it's done and um and miss miss Griffith is is the guard dog on that too she's very authentic and so okay I I think it's possible but I don't know that you you don't you don't make that decision I don't make that decision okay all right thank you I appreciate your kind words about our staff it's true I believe it's not just it's not just platitudes it's not just graciousness it's it's your reality you're right thank you thank thank you all information report acemic and update student representative Joseph B um I'll keep it short and sweet tonight stting with she was young but she also won a bronze medal in skills USA for job intervie um I got to the 10 skills USA this year um and in the snow

062days we got very on our preparation um and none of us but comp this year and we were up against a lot of wealthy technical centers I I have to say we're pretty lucky to have CP program right at our own school because a lot of kids we competing with they have to travel a long ways CV two hours there in the morning and go back schools and they have le but um we're pretty grateful to have those opportunities that were in school um and we had a Washington DC trip um English they got to go and I think to honors class for nth graders we got to tour um thean Museum the Communist Museum and the Holocaust Museum they were very educational and we got to experience very culturally different things and experience ourself

063to other things outside of B County um grateful for the opportunity from the see the White House and um and she T hard on test and very prepared um also I found out today because I did talk to CHR H after our one of our meetings this morning about you know the phone calls that you all are making and like the reminders that we wanted to do before the test and would you one of you all explain what you've been doing so far with like the calls to the yeah so hum has been working our PR could not find better one and she has been pushing out honestly for the last month different tips of SAT teest prep or just the mindfulness because a lot of their SAT test me get get there um and

064then presenting a lot of information about just physically this is how you study for a test so her and I worked pretty well on that this cand has been leading her a lot too um and we plan to keep reminding people this is when the testing is make sure you get a good night that's your best guess and make sure the devices are do Chris been doing a wonderful job of just providing for us and we say I need and she says give me five minutes quite literally she told me that three different give me five minutes and box um and so students I feel are getting more prepared with the test and also they're getting some of their anxieties what computer Char anymore they're getting ahead of time and Miss Campbell has been very

065diligent I need parents to hear this thing on this day and this thing on this day so idea things Lear class material for the strategies like or using the calculator they provide you use Desmos which you can prct practically put any math problem in there and like tells you the answer you just have to know how to use the calculator um know what to expect on each module of that test and I can say that I've been in a couple classrooms up there and they are practicing using that desmo yeah um i' never even heard of it until I was in high school in some classes and the teachers are practicing with the students using that calculator so that they know on that that yeah that's that's a big that's the big what you're doing

066Mr update got five minutes um a couple updates about PR so Friday 2 and we talked about the curriculum adoption we have a couple that we are very interested in um the teachers are taking one of those curriculums and they're going back and they're going to teach a couple lessons from that curriculum just to see how it flows to see if it's something they you know would like to use for the next several years um we did get some quotes on the two of their topics and there's not that much difference in the cost so we were glad to know that either one of those are good options for us um we also once we once they teach some of the lessons from that come back together and then we will start completing the um

067on the app of the department the required documents that we have to complete for them and then we'll take it to the core team and talk to the core team about this is the curriculum here's the non-negotiable form that the teachers have completed and we'll have to get the prek cour teams approval before we move forward with adopting that and then it will come to you all for that they also the pre staff also participated in PBIS training with Sarah W and she is the Early Childhood Behavior support specialist for the West Virginia Behavior mental and health technical assistance center at Marshall and Amanda Shelton was here this week as well last week as well and she's our Region's coaching specialist so she assisted Sarah in presenting um prek had asked for this training back

068in the fall and we've been trying to get a out in snow days we've had it scheduled snow days came along and so they finally were able to get that training Stephanie and I need to meet to see what our next step is and how we're going to move forward with that more three step um and one thing that I do want to say about you guys it's free it does not cost us any M so they come here for free and they don't charge anything so we we like free yeah sometimes they will have to go somewhere and then C some some but um we are also I was coming down the road the other morning and I was thinking man how can we get information out about our prek staff because a lot

069of times people don't know pre staff and I thought it would be good if maybe we could have each um teacher and support Personnel do a little blurb about who they are where they're from how long they've been in education whatever and then we could post it on our prek page and post it out on our sites because they're getting ready to have open houses in our prek classrooms because they finish up in May earlier than everybody else so they can have open houses and do home visits so I didn't know how they would feel if we would like to take their pictures put them on our page but they were all on board with it so we've already that Christin is going to work I've been sending her the little words that I've been

070getting and we're going to out take some pictures of the staff with the students and things and put those out so that people can become familiar with you are pre all of our sites so they were all excited about that I was I was good it was good we have collected all the prepay applications um they are actually in a my office the pre 14 will meet on Monday April 7th to start our placement process where we will fill out the criteria and everything and so we hope to have all of that done by the end of April and get these list out to our staff so they can start getting their letters out and and doing those things how many do you have I don't know the number no it's a it's a St

071so uh Social Studies textbook adoption social studies secondary studies staff will be coming together on Friday here we are going to talk about the textbook adoption which ones they are interested in um I'm going to get a quote from one um tomorrow I'm going to email them so we'll be coming together to talk about that and they're going to be working on planning for next year Stephanie will be working on Elementary Social Studies textbook adoption the donation Drive I've already talked about that really want to thank our community our families our students our staffs for donating all the items that we collected to take down to McDow summer planning we are having a meeting on April 3rd at 1 o' I have already sent the um link out to everybody we are going to get

072together we did this last year and it's a it's a combination of you tell um I just I'm going to send it to Sarah over there different people so that we can put together a flyer and let parents know EX L what's going on in our for the summer um Parson wck is included so we will we will be getting information out after this meeting we're also going to partner with the libraries this year we have talked to him and he applied for a grant so we're going to try to partner with him as much as possible in Maron and so that we can some kits um we will be having special we in the county the department depart be near monitoring special ucation we are excited about that there's always room for improvement and

073we are thankful for all their support through everything that we're going through this year and speaking of monitoring we also Child Nutrition in the county they're just hting as busy week next so it's you know hav't sent out the schedule to the schools yet but I will by the of the week um but they will be in every single school I will be um here on Wednesday working with the Department of speech pathologist and we are going to be going through speech files and looking at minutes and looking at schedules and just you know everything so I had to upload a bunch of stuff for them I did that um a week ago they they will be here next week in the county um we also have appli are applying for a couple grants um

074we did submit the title one competitive Grant so it's worth 25,000 we can get up to 25,000 and it will assist with some of our some of school um expenses we have budgeted money for summer school but we can always use extra and we can carry over certain percentage in federal program so if we can get this grant to help that we can may you know have money to carry over for next year um Stephanie and I are also working on the 21st century Grant we are going to apply for that I believe that that was one of the grants that's funded around for school programs in the past which we have a big need for um we would like to get some of those after school programs back up and running in our middle

075schools and our high school to help students get some extra tearing for school and things so that is open we put in for telling them that we interested um we can get up to 250,000 if you know if they can I think she said today on the meeting I was on their budget has been cut a little bit so we may not get that much but every little bit helps for that um there were two secondary transition grants one was due yesterday I opted not to apply for it um I talked to my secondary transition team and we just felt like we have a lot on our plates right now and adding one more new thing and we have to spend the money by the end of September and it just we just felt like

076it was going to be too much so there will be another one open and then we going to look at apping for that one um but so we have some grants that we will be applying for you know to help with some costs but that's all the energy Express we do and um had she was she's on the list for the summer planning committee but she had contacted Miss Bon and said that we won't be having energy Express they have to have a certified teacher for that program and they they have certified teachers but you cannot miss anybody they' already you know have scheduled a vacation they cannot um yes Miss messo was very very distraught when I talked were we talked about the mentors that they have the student mentors and we can utilize

077those program she's G look into that any more question this R you got five minutes so I was asked to provide the amount of money we spent received in our grant funds for Co and I'm going to give it to you your scho P I broke it out so was a total of 8 940,000 $ 78063 gr that's all Co M and I have listed it by projects so the athletic program received $14,100 and I have told provided you how it was spread out and then the years which was 21 and 22 and that went to the high school the next project that I have listed is the 12 which was technology 15 that was to help purchase some of our first equipment schols like the sanitizing equipment that was our technology and it then

078we received project 5246 was which an but it was in 202 SP that $2500 which was for training to send somebody 5329 was a special P pre gr that we received in 2223 was spent in salaries and supplies that was $ 6,662 project 5226 which was $155,000 was for supplies 52121 which a technology Grant and it was 192432 we purchased used 18974 in equipment and then we did take an indirect which was in count funds back in then we had a special a reward of $7,950 and that was the he of salaries I believe was all 49 231 was a grant 5,478 and it was used for salaries travel and supplies and that's 2223 the big gr was the 52011 well I shouldn't say B the but it was the SR one that's when we

079started our big money and it divided now when I put salaries in here that is salaries and many different forms it could have been cooked it could have been part of a bus dri it could have been a lot of the salaries and I don't think it this one but this is where and Subs out of it because that was Co time that's when everybody was out of our school system so that's generally where that was but it's all in postage we paid a postage because we were having stuff out to our students um that was all spent in 21 and and you'll see there was nurses supplies of custodian supplies there which was 56,000 that's a lot our chemicals ET P 8976 to to whatever and we used 55020 and cost but you'll see

080in 22 take um 25485 by that was one of the items I forgot to take off uh in equipment was C and appreciate it out that's one the audience has to come back off and I missed that so that's the4 that I had to take back and then we went to the project 5 2112 which was our covid-19 fund [Music] and we spend it 21 22 and 23 of 1, 29 and it is also separated out there and you'll see a big chunk of that technology during not this grant but the next Grant so again this is where we bought some of our custodial equipment that's probably worry about those machines that are still in our schools being used to clean floors we bought uh a lunch trailer that's at 2,840 we had indirect cost

081which helped cover some of our supplies we got General suppli to use as we need General General supplies excuse me we also used the big chump in this for technology that was where we B our devices that's for that we used some of the money for supplies for nurses supplies custodial we all some of lunch program supplies and classroom the project 5215 was our summer uh sold summer school funds and it was 8,416 and we used it starting 21 through 24 we also had a portion of the 52160 that had to be used in summer school and it was divided by three phases we could use our hbac was General funds we could use we used it for just went um was the betterment of her students sounds like you're doing a pretty good job

082from memory uh addressing loss so there was certain dollar amounts we had to spend 5 216 three categories you had to spend at least that much and then everything else then we could use and that is the pl of money that put our we use used it for supplies but what we saved in supplies we used our Le funds to put hbac system and green M School in Mar to Middle School which was a little over $2 million yeah so we used our money WIS we did not hire a bunch of people and well you know we tried put out this three times trying to get HB system using this 5216 we couldn't get anybody to take it so window came back and we were able window energies and we were able to work with

083the state department reallocate our funds to salaries these were salaries that we people that we had hired at that time that we may have to let go we used anybody except for office directors anybody over a 200 day contract so 220 25s and 261's those days over that 200 day contract we covered part of their salaries not all of it but over the 200 days we used some of it for one or two years and then I realized that I didn't need to use all those so we just continue to use salary base what we need to cover those persons that we were covering earlier and there's they're still in systems and they're working but we're trying to keep that and working so and we also do other and I ,000 in indirect cost which

084then comes fact our 11 fund to cover need expenses we also had $13,500 for another invest project and that was done in 25 was first travel for yes and then 522 61 which was a $50,000 you got so that helped we had two coaches that P started 23 24 and a little bit 25 that helped intervention in our smaller classroom smaller grades and then we had a h brand of 53 that we was able to become some homeless students homeless means they can be with grandparents they can be living in campers and Etc but they have to be designated in our school system uh as such so we were able to help some of their students with special need or needs for supplies and some of Might bad SE any questions on that thank you

085Shar I mean that if I would it we kind of glad you broke it down long and the other thing was the budget this is a rough dra it will change because many things have already changed and I start long time we or will be moving around uh our insurance has went up that's a 14% increase which is not included in here there's legisl legisl out there that race may occur don't know when that will be so we'll probably have a budget May 22nd when you say workers con or p% and I think that's why to another to help the employee with their portion but our is also going out 14% which is not this calculation the state has not given me any amount which is for us that's what say so so the first

086piece Sor I have everything in the first section is all of your revenues the 11 funds is our general count which is State a and what we have to cover from our in property taxes do want me keep going um yeah the 61 fund all of those are special project accounts when you see the revenue here when you turn over back through here those Revenue have to match what have expenses so in our 61 accounts this state or fed will give us funds for truancy alt Ed our communities and schools special educations they provide State and then there's Federal for regular special and preschool and then we have our p programs we get money for Title One title two title four and Title Five and we also have our food our lunch program we get

087some of this funds from the state where we have the free and reduced lunches the monies in some of it is from teachers or students get their second meal is covered in this but you will see I have $558,500 in a transfer account that has to come from our general fund to cover our lunch last year I think it was 300 our lunch prices have went up and I'm probably don't have to make an adjustment to do money this year because I don't think I'm going to have enough to cover it there have been a few years that we were able not to have in 10 something, but cost prices continue salaries continue to increase we've had to increase that and then the donated Foods some of the monies that we get back of the

088um from Commodities yeah we have to pay the shipping fee everything on is given to us we have to make a manual adjustment in there as a two and from and then starting at the bottom where it says expenditures we start with our teachers and then I have broken It Out by each grade or each School I've provided you the number of staff so the when you see the teachers and the a I have it all defined in here the insurance the O is another part of our insurance that we have to pay back to the state we have a Social Security retirement workers C so any of our regular employees we have to cover that so all the way down through there it tests us we have coaches for ELA that we [Music] pay

089the state gives us some of the substitute money for professional substitutes and our AIDS we cover our homebound salaries out of that our CTE substitutes but that won't I mean that's part of County funds and part of what the state gives us for our I try to cover that and then the service and then we have miscellaneous payroll is down through there which is where we have pay our people for they go on a trip during the weekend for a conference and they are being paid that to cover that or it may pay for something that they are working on I'm trying to think of would you pay somebody chrisy lot of things this is just covered 11 but she covers a lot of out of her title five for professional develop Title Five for

090professional development the group that's working our principles Ando we have a PO of money in there for mentorship which is $142,000 which will cover our mentors for our state it also will cover people that's [Music] working with plans that go to conferences that that we have plan so when you have that in there saying that so many people need to attend certain things to make our school system better then we can pay for those out of that program we just have to be careful they don't get any retirement out that because that was one of the legislators things that can't get retirement they paying all those Mentor funds but you know if we have new teachers that come in they have mentors that's where that money is coming from and and we're Us in County

091we're used County where we can okay we have $144,000 in virtual schools and I have to pay out of our a173 Charter so last year the state had 315 million PID charter school this is for Charter not vir corre this is that's what's coming for that's in Direction don't in we have students who may be attended virtual school but we will spend $200,000 $300,000 Charter and understand is anybody actually check to see if these kids is going to a virtual school if they are on our Pro yes we you know we're constantly monitoring to make sure they're making progress and then if they're not we have an agreement to come back you this the other question I have about these homeschool children have we ever check with them is there any accountability on our part

092to check on them [Music] that um Miss shiplet reaches out to them now whether or not we get a response what I'm referring to btic we all heard about the case in boom County and you know I don't know whether it's our job to check on them or whether it's the DHHR uh you know somebody has to have responsibility for these children responsibility Li right I just want if we had that person to go out to these homes and say hey you all know what a good place po county is go SCH well you know I realize things have changed me and Sher didn't have a choice when we went to school it was get up in the mornings and go it's a little different now but I just wondered if anybody checks on these

093children that's you know back up these and we all live in with the legislator because all you well they got be testing [Music] come [Music] responsib I know it's weird that's somebody responsibility because they should be used to be yeah they're children and but there isn't any you know parents sign them out it's awful too thank you so thought money s away no a money and attendance and then below that is our guidance and each of our schools I have money set aside for our School nurses LPN Librarians your all salaries your social your School Board Association Etc I've also put money in here for grant writer our Audits and legal services our Executive Admin our contracts with we have Neola and other contracts where we there's many of them that we for well you

094have NE like that's our policy that's our policy so just we have to pay them technology repairs we have to there superintendent travel and stuff there we have my salary director Finance our secretary of payroll central office admin part of their salaries is in there technology I cover technology out of 11 fund regular and I also do step 7 a and step 7 B salaries we principal salaries under next custodial services in our five schools and then there supplies will be next substitutes are in there where we pay the water sewage electricity I may even have to cover Elric here we're using more um when their rates went went up heating oil prices are continuing to rise Fire Marshal inspections we have summer custodial help in summer which is about 10 days for each School

095seven to 10 days of summer health they all have the supply line item and then our main uh staff and then there are supply line line items Transportation cost for our drivers their extra trips are in there the substitutes Mechanics for our transportation department and then their supplies then we go into our special ed this is for for each of the school that have teachers and AIDS that we're covering and it's mostly teachers that we cover out of we try to cover AIDS out of the special ed which keeps our numbers down in our the count that we're over in state a formula we also have other Professional Services if we need extra we've got and then our [Music] preschool Beach pathologist that we have on staff vocation Department it's their salaries alted which is

096just a portion rest of it's covered under special ed and it's only at the high school we have the coaches that we cover all the schools and then this is a salaries of recovering out of Step seven you'll see most everything if it's not salary from this point forward is in reserves that allows the directors to put those funds where the union and we only cover the salaries at this point they have a governor GPS system which they have to go in for the FED program rooms and put those budgets and they have to be approved of the state and they're putting everything in their name yes I have special ad funds in there and then all my federal programs is in there andol as well so all of my stuff is in DPS and

097we have to go through we security how much we pay for each thing for every staff member and then I submit it and then um the superintendent and charity have to approve it and then it goes to the state then they have to approve it and if there's problems or it doesn't job then they send it back and we have to fix it but you have to put the details in there so when I when we were doing summer school you have to put exactly what that money is paying for so you can't just list summer school you have to list whether you're using it for cook the transportation like you have to be very specific in that system and even with supplies they want what they to know what supplies you're getting so my

098all of my stuff is mgps how you're going to benefit the children because and the grants um the title one competitive grant that we just appli for was ngps um the 21st century Grant I would gu that's where that's going to be hous probably and I believe would say that Tech isation is in there they move bit after the fact but it's in there so academic trips what the schools yet is in this pot it's divided in by student ratio whatever the student I divide that count by each School tcy gr covers part of a salary balcony Senate that's given us to the state and it's divided by the number of Staff that's in the pool alt Ed communities and schools I two program this just what is salary based pretty much so so there's

099your title one teachers or part of instru improvement Green Bank school and then we have our special ed Federal programs here is what is covering and pre School food service is the next portion of it which is all with salaries and then their supply line what food cost is you can see the food program I have it so that's and then your totals of each fund there missing the what budget for County school is this yeah well of course we understand you got to transfer stuff you have to do know get money or not I think that on the front page so you know and that you know there is noce money in this one no the other question I I understand we only hear the the worst ones so bear that in mind when

100I say this uh attendance director half time I should half time attendance director half time she service who secretary okay okay for food for food and homeschooling and okay we had a job last year to 45 days the DHHR couldn't do anything about until they got the or from the attendance director and we they never receiv received one so they need to contact us I mean that you know I no that our our attendance director has contact them I'm not aware of the situation I can talk to you about it okay later yes we dro the ball and I realize we only hear the worst ones whenever we go into school to talk to the principal it's a lot better talk secetary they know everything's going on in the school but we only hear the

101bad things we don't know how many letters was sent out to parents for these kids 10 days we don't for five days or what we don't hear that it's only the the worst on send them out with three and we send them out with five and I know we did that was one reason back policy you know the policy for ret policy we didn't have that's to do make it in the situation [Music] that situations situations somebody it thank you very much are you fincial you know we're hearing a lot of things about Federal cuts and what that plan b or something we have not seen anything what we're getting in fedal funds except we told would be it as many other uh that uh form the Department of Education there a lot lot of

102unanswered questions approval approval of the following consent Financial requirements a payment of vendor listing 59,000 71436 payment of local government purchasing card $ 7,258 March 18th 2025 payroll 29229 284 extra duty pay for the month of March 202 by 12,857 gr Awards H County School summary of schedule of Revenue and expend on a cash basis for the month of February 2025 and number G is budget adjustments do I have a [Music] motion the motion do I have a second Mr Gibson second any questions on item number six by okay all favor saying say uh let the record show that stepped out of the room while we vot come back now yeah there go number seven approval of contract between the F County schools and development that Vantage LLC for consolidation Services of functional Behavior assess

103I have a motion M make a motion do I have a second Mrs for second what is this ma what we talking about cont to conduct functional Behavior assessments on some students something we have to do is there any way we to Bei longm yes we would like to have somebody in the county that you know a team that could go out and do this but we are not there yet we're working on it's it's a work in process any other questions all those favoring I number eight approval of daily living skill standard for 9th through 12th grade motion Mo I have a second Mrs holl worth second any questions on number eight I have a question um where does this fit in the curriculum well we haven't had this new I know and some

104of of our students need some daily living skills I'm no questioning that or having that understand that it's mandated what I'm asking is is it going to be under special ed is so it's going to be and there will be a space in SC okay same thing yes this will be accredited class contain any other questions all those in favor saying I motion carries number approval changes to Board of Education meeting due to appr of the meeting poliy on March 11 2025 motion do I have a second any questions on question this I think Tak Mone student instruction motion carries three to one let the record Mr Gibson voted [Laughter] no get you in trouble okay 10 approval of policy extra curriculum ers plastic physical education do I have a mo make motion do I

105have a second second this is holls worth second and this is where we approve for football and soccer and track and could count as a physical education plan you know one the comments what you have in your packet in you know why can't we use like if their child is on swim team well it to be that is such a shame when this SC caused that you know we have a lot of kids that well we have a get now competing on a national level and in snowboarding West right now the very some of these days we may have SK SK we don't yet and and we have to we and there's no way we have it has to be through the WBS yes School favor saying I I all oppos uh motion car one

106recordon voted no approval of Alexander H hmel to take seven students from pchs and 23 students from MMS to Philip Barbera High School in philty West Virginia on April 11 2025 for the region 7 raing festivals region region eight we only got seven on here yeah that's but that's fine region we can change do I have have a second okay all faor say motion carries approval for Charles Hughes and Christy ham to take the pop County High School theater CL Club approximately 15 students to Stanton Virginia on April 17th 2025 for a performance of Shakespeare at the American Shakespeare Center motion this second all those in favor saying I I don't think anybody's going approval for Andrew FR transport six students to Cedar Lake Conference Center in Ripley West Virginia overnight for the West Virginia

107Environ Environ contest on April 16 17 2025 Transportation provided by private vehicle motion do I have a second this Holland were second any questions or discussions on this one all those in favor say I number 14 approval of the MIT Grant at monton Middle School to replace the roof and possible Bowlers and water heaters Grant application for a million dollar with Board of Education share being relatively tely $250,000 do I have a motion 275,000 I you can't raise a $25,000 we talking well we need to make that a correction in 275,000 I think we can amend the agenda by numbers can't we be things Mr M made the motion do I have a second second Mrs holl forth second that's for the Board of Education share will be tally 275,000 just so everybody understand all

108those in favor about saying I I motion carries approval for an exper fundraiser at Green Bank Elementary Middle School Pi a teacher or staff member between April the 2nd the 16th I have a [Laughter] second all those in favor thing I motion Carri appr approval of the superintendent school's vacancy posting of Wednesday April the 2nd 2025 at 4: p.m. until Monday April 14th 2025 as the deadline for submissions of applications do I have a motion Mr M's made the motion do I have a second yes Mrs H for second uh give you a little bit I think that posting come out today didn't it Miss Bost I think so so yes the W West Virginia school board authority put it out uh I got a copy of it I think all you all so we're

109going through Jim Brown with them to put it out all over the state and I also have asked Mr kle if she would set on them inter and she has agreed to set in the interviews with us might know a little bit more about the questions to because it's very important that we get the right person all saying car number 17 is approval of service and professional personnel I have a motion m m made motion do I have a second second Sam you're leaving me okay trying to get my I just wanted to give you some reminders for some reason it's not wanting to participate with me here let's oh may let me try this again sh um give a short explanation on especially confusing positions CH and it's not gonna come up on for

110me okay so I'll just go ahead and talk through it um I don't know what's not coming up on your screen start talking okay so I just wanted to remind you all we talked about this I also presented something similar more in detail to our staff earlier this year about the steps in reduction and force so one of the things we do we're constantly monitoring numbers in all of our classrooms of monitoring the courses that are being offered according to policy 2510 which is follow state code which is state law as well as um policy at the state and county level um spells so and then you know I work with the principles too we're constantly monit and um again referring to State codes and policies we're looking at the budget working closely with um

111Mrs Ratcliffe and communicating you know with the various people that are involved in making the decisions and staff so I also work with our attorney Jason long to make sure we're doing everything you know crossing our tee and dotting our eyes to make sure we're following the information or that we have provided then I start meeting uh I start meeting with the directors as well and we're like it's it's a quite quite a process um to go through what are our course offerings how many students will we have next year because we are under and to do riff and transfer season we talk about Poss reductions of Staff we brainstorm position changes of course I'm also saying to principals have you heard anybody who's retiring what are possible you know um vacancies that we're going

112to have we also look at certifications of all of our employees and I know Miss Griff's been doing that um at the high school and if anytime you can't find one call Miss Barkley or I will help you with that because there are only certain subjects or certain uh levels that teachers can teach based on their certification I meet with the principal discuss our vacancies and of the areas that we think we can transfer people or uh positions we can cut and again following state code and policy and then I meet with the actual staff that we're putting on transfer or cutting so I have met with all sta required to do that before today and they have letters from me and they also get a certified letter regarding their transferring to another position and

113we can talk about those they're on the agenda tonight I do want to remind you and I wish I could put this up here um but we are we do have maximum numbers in classrooms at the elementary level so in prek we can only have 20 um students and one ecat one a is required in kindergarten we can have 20 students but we can add three and pay the teacher for three more students and we have to have an ecap the aid if the enrollment is more than 10 then grade one again ecat uh we can we only can have 25 in a first grade classroom but if we have more than 12 in a classroom we have to have the EAD Aid you'll see sometimes times that we'll be like okay we are over

114say 30 okay let's divide this course up these students up could have one at um 12 or 11 and without an aid and the rest in another classroom we an aid and grade two and second grade we only can have 25 in the class room but we have to have the ecat if there's more than 12 and grade three only 2 um and that is this year or for next year is new because we will be adding those E A into our third grade which you see on the Personnel just asking for that creation of that position so that is something that's required for us to have are these ecaps the AIDS in these classrooms and thir yeah and then in our grades four through six we the maximum worldness 25 but we can go

115to 28 we have to pay the teacher for the three extra students um you know I talked about that we would look at the employees certification also to look at the seniority list which is very important when you're looking at specially service personnel and then the deadlines honor before April 1st uh the superintendent must provide written notice to professional and service employees who are being considered for transfer and that honor before May 1st the board must conduct a hearing for any employee who has requested one uh regarding his or her proposed transfer and then you know I just always say we need to remember that we look at the position not the individual staff member we have to follow state code which is state law and Personnel season occurs in all 55 counties in the

116state of West Virginia every year it's it's not a new um not a new going on so with that said I want to go over our professional Personnel so Elementary School currently we have a substitute and our title one position so I thought this was a good time change so why you say abolish the title one position Elementary Middle School effective for the end of this school year so that we can create a title one gifted teacher at GRE Bank Elementary Middle School starting the next school year the reason being right now we have um bet Spencer our principal Hillsboro is also our gift teacher we're transporting students to the high school some of them are attending that gifted program and some are not and we have had a discussion spener was also in that

117discussion and they talked about they feel it would be best for those students if they had the gifted teacher inhouse in the school so that they can provide those enrichment activities on a regular basis and in their own school then I also um at Green Bank Elementary Middle School we need to create a first through third grade in ag and this is because due to the third grade VY because we have to add third grade A where the 25 26 I now changing those to a first through third grade originally we did it five grade because each year it was like first grade sure we had second grade we had and then this is third that way it'll make it a little easier for to move around if made and then we also went to

118the special education teacher at Green Bank Elementary Middle School one of them at the end of the 2425 school year due to lack of need again special education students move to the next level and we do not me that position a grade level reassignment is Britney place from teacher third grade at Green Bank to fifth grade this was done an in-house transfer we do not me two third grade teachers next year they're coming third so we the option of going into the which was vant from a teacher who resigned earlier so they'll be no V re but we have a retirement so there will be a vacancy so Cindy H has retired his first grade teacher Bank Elementary medal and that'll be effective J 6 2025 that'll leave a whole in school I know that

119supp Hills Elementary School um again we're creating a first gr third grade and that is because of the third gradey which will start the next school year reduction and force is calling a school crown the grade can't due to lack of need and that would be the end of this school year so what happened to miss school gra she's in second grade currently as an a the first grade at Hill Elementary has six students we do not need an a in second grade they vote second grade next year we have to have an A when there's 12 and there's only six um so we have you can see we will have openings third grade and other um great levels as well for each so you're not going to reassign her she she's she's able toapply

120for each other what happens that we have to put on transer transfer so what's going to happen is those three AIDS and we talked to them as um Mrs and Sor like like they have a Golden Ticket meaning that they according to the seniority whoever's senior a will get to pick the location one of these openings that we have for eight and then the second one will get to choose and then the third they can actually bump somebody out oftion we vacancies when you see right but next year cre yes and so you know I spoke with Jason about this and I really we talked about it too when we originally created these positions like say it was like it was only for first grade and the next year was first and second and now

121we are first through bird so that's what we and so the all these people we talking about so far having a chance to reapply for employment yes they they will have a okay yes they just I told them they need to let me know which position they want and then we'll go byor is to where they and then I would that position in hillsb because again six students coming up we don't need it and then loc reassign this is just like Mr G move from second grade in hillsb Elementary fourth that fourth grade opening was is due to retirement so that'll create a vacancy right that'll create a vacancy and SE which will be posting I'd like to get all these postings out as soon as possible so we can get them the end of

122the school year so this is Aid that is reduction in force anded on transfer is Carrie Curry as and she's a special a education possi to again about she will have a Golden Ticket um so she'll be able to select the location according to her me ask we we we we we have ired an aid for Hillsboro back back in spr may have so is that is that is that is that position reassigned or is that lack of need for school so it's that's that's that's one of question we that's what you're talking about yes and you know thanks change and never know you know students move in and out or us they're moving in and out and so some we have to make adjustments but they're not going to lose the job nobody's G

123lose the job right um Marton elementary school again we are creating a first through um third grade we kep a position we need two of those for third grade and one for first CU Cent Willam we have one eat8 in our first grade classrooms in the two classrooms because we did a smaller classroom and a larger one but the kindergarten coming up next year to First this is another Aid that is reduction and for is asy Diller as eat special reputation classroom made at Mar and Elementary and again it's due to lack of me but she will have one of the positions at pahas County High School abolished math teaching position at P County High School due to lack of need effect at the end of the 24 25 school year we are en R

124is dropping at the high school we're about between 250 260 right now and you know talk to our consultant Miss as well as look at operates we to follow policy andc on what is required and not what we created we anything the I'm curious the master schedule what classes are we potentially losing I understand the need to focus on making sure we we have the cor Cor Core Curriculum we have three Ela we have three science we have three social studies and four and right now nobody's losing their job because that is the position that vacated and we have that's great but what courses are we potentially not being able not done yet we have had the students have to complete their peps and then they have to uh decide what right mrff you lobed

125last year dis position now what are you going to do this year I helped you Lobby last year I was on that side of the table but is it a period of need now since you're the students I mean I think this is a hard question for me to answer because I'm notator I try to be very firm student issues not staff issues so I believe Christine would be better to ask about that because I do know that she had conversation with our Department about for that but I do I can't say for certain we do not know how many kids we kids that be Miss K what's your opinion that she went to high school and well I don't think and this means nothing but I don't think that schools often have to equival

126with state aid funding for positions I think I think that schools ought to be and I'm glad that the Pentagon seems to have G blanch as as far as money I think schools should be the same absolutely that said that's not our reality so you have to you all have to maintain a balanced budget yes you legally cannot go in next I I would assume this is the same here as it is in most All Counties Personnel is 80% per I look it up if it's not managed well you have have a a mess and you end up you end up in terrible shut that's said what superintendent Bostic is doing this evening and this is not a pity party it's just a reality that's the hardest part of this job and those conversations that

127she's talking about these people because even though I've heard her say numerous times no one's losing a job they are not where they're comfortable they're not necessarily where they love and on and on it is a it is position issue but it's also a human issue as well that said hypothetically we don't have schedule at this point but just pure numbers the acceleration needs for those students can and will be met the Core Curriculum needs for those students can and will be met and there will be opportunity for growth within that so and there are it's I was surprised at how many um college level courses credit courses that kind of thing that are offered via virtual I mean there's two teachers up there that do a tremendous amount of virtual um monitoring and and

128proctoring and so forth that's the world we live in now and you talked about when you and Sherry were in school I I'm not too far behind you there and the world is so different yes it is so I do believe that this number I believe we will be able to meet the needs of students and that robotics program was one of the at the last board meeting that I attend was one of the highlights of things I've seen so say I did do the numbers last year prom that um and when I have been going through course offerings in 201510 there arees that have to be offered than in some other sections which does put some of that conversation in a truthy place when you about programming you would not have the same programming

129you have right now do meet students needs it does not there are a lot of factors that go into that but programming it would be a lot to say programing wouldn't be different doesn't mean everything's going we just teach old man first M would have to be different and choices would have to be made along the lines of do we want large classes do we want to offer like that you can always you can always put it back but you can't take it away if you don't we have to take it away now we can put it back after the finish the you have two fulltime teachers and one has teacher as well is she is a fulltime Advanced teacher as her contract was done my understanding but also in your practice too you had

130three she kind of said teachers doing math and computer science when when did the students choose their class when when you all start working on schedule for next year now we're in the cursy part of that process we've had to literally reestablish the personal education plan steps and Miss Griffin we are working on that and she's going to work with the middle school students because they drive the ninth grade schedule so that is it will move rapid but we're not there I don't want to take anything away from our kids that give them a brighter future I mean our job and whether we spend the money or not is to educate them absolutely and that's that's what worries me about abolishing of math position you know we're taking away a program or two programs that

131give our children in po County can start over R County or County that's something that'll help our children but as I said we can we have to abolish it now we have no choice if we don't abolish it now then we can't abish it in March or I mean May when we find out there's not enough students to you don't get students make it how classes are they filled up at the high school how many student numers Elementary schol I did the elementary school now I mean but how about the high school how many kids do we have in classes at the school I'll find out tomorrow I gota go get speech for the Civic class can we combine the coures to get these what I'm trying to do Shar is try to get these

132kids the maximum amount what they want and not only 2510 put to help them when they move into college or till they move into a trade school maybe instead of what they want what they need what they need to an advantage right we have the same number of staff at that high school probably when we had 600 students versus 250 we have a lot more staff there vocational building was full you had a vocational yeah you hadal director there you had a you had a principal you had a assistant principal you had two counselor uh there was a lot of stuff there and you know this is what surprises me to this day is we had 659 kids in the school Sher whenever me and you went now we got 270 and they said well

133we don't have enough room did the school get smaller obviously did the kids get bigger I mean because that's I mean that's I I realized because of certain coach and things that we had to build on to the science Wing because of that but you know I I just never could understand and something to think about if we don't get all the federal funds we need we're going to need funds to cover the staff we have because now it will be too late to I information we can get to make decision and that that's what we were told we don't but we do know if we don't this abolishment we can't cut it teachers offering have to be approved and they the standards have to be approved by we bring them to you we did

134to livehood the life sces we cannot get credit to a class to a course that has not been approved well are any are any is this position not approved the position work you know what what I know what our M Department thinks about this you know everyone's going to be dealing with this Campell has been miss campell's been working with to create schedules the courses for three teachers versus four do you have a is there Sub in your spot right nowt if a fourth grade teacher fifth grade teacher and a sixth grade teacher and a seventh grade teacher and an eighth grade teacher can have 25 kids in their classroom and ninth grade and 10th grade 11th grade and 12th grade teacher can have the same uh I that's not what well but what I'm

135saying is that that will open up more spaces to offer these higher level robotics if you don't have three teachers teaching math to when it could be two teachers teaching me to then we have a spot for all these the upper level things and I would encourage you to go to your elementary schools look at the students you have in classes they are learning those foundational skills I talked about that in the last B meeting you got overed classs and Elementary and that's where they're learning those foundation and to say that yes they can have 25 kids in a classroom and then these teachers can have these am it's I would ENC you you was so you know what it's not that I'm worried about the amount of students in the class it's what are

136we giving up Ste classes the needs of the kids will be met and that's who comes first the needs of the students we here kids we look we talk about what we're giving up for math but what have we gave up for English 3 but the sound things and these kids coming up we're going to have to add that teacher back in six or seven years maybe somebody else will I understand completely I just want to get all the angles before we make we have to vote this but it's not St decision well you got when's the dead well it's um what in like what we were saying is once that schedule comes out and we see that there is you know we have full classes and that the full class is not about it

137yes you know then maybe then we need or maybe we need I mean the dates we miss the dates we have to this well April 1 and I mean is you when do we have can we table this for another two weeks I like get inv I mean we went through this last year we had this KS complete Sur now here we are I'm not I just want know how many be four five in I'm not you know but I want what classes we losing to them we're not lose any class we can't it would we got substitute certified or is he is it a certified that's doing V not repost the job position we don't nobody's losing their job canate that once the schu's finished I think on this because of this math thing

138I think we don't need the post or abolished we have no choice to do you have to do one of the other so you're don't so you abolish it and then you go back two months down the road and say we're going cre because we need that's what we need to do the best thing for our finances what what you're looking at out where the students here's the thing that whenever we out this schedule if we don't have that teacher there are we going to know what subjects offer has created aing have which is different than what we are putting in our schedule right so it's like in the wording is true in policy 2510 as well we have to offer these things do does not mean that always make it to but we do

139have a of things good options but when we get those course requests we will start making their choices as [Music] Victor Lawson County High School effective April the 2nd 2021 the 40 Days for demand for f scho years will be 220 days each year thereafter schools in general REM of Sher as emergency secet scholary Lewis EXC count school I do that Urban as substitute M for State professional salary for of okay and REM should remove we should resend it that should be resed now as soon as 3 years from now sure have you retired we can put you in that position she the lady retired okay same pull that one pull that one out I'd like okay we're going to vot all of but the math teaching position of P County High School due to

140lack of new effective at the end of the 20425 school year we're going to vote all on all of them but that one all those in favor by saying I that motion carries for now we're going to vote math teacher position at P County High School due to lack of need effective at the end of the 2425 school year all those in favor sign saying I all those opposed let the record show that Mr Gibson voted against it but motion carries okay matters of the board Mr Gibson Starts Here Mrs Burns is um really a good she's a good good her and I went to and I'm surpris she didn't speak on her and I went to the social SE at Green West High School and Mrs Burns you know that's her deal she did

141a great job taking her time off from being a teacher to goading more teacher work on day that was commendable um [Music] I will say this and I with the utmost respect to my fellow board members um tonight I didn't hear a report from our superintendent the principal position at the high school and I'm disappointed in that a couple reasons my biggest reason is I'm I feel ashamed that we did not hire Mrs came for our principal week we' just had wonderful testimony from in here saying how wonderful he is and we we by still she's still doing the heav work up there on this FR and I think it's I'm embarassed really and um you know and and okay so that and mention that um to theing body parents out there we're in the

142fourth quarter don't we so I mean uh I really appreciate the SAT work you're doing over there it's a big deal and um I want to send the message out to the parents and students that you know we we our schedule's being rearranged and our spring breaks all straight up we could knuckle down and finish strong be a good thing for us and for our students and so I'd like to you know get that message out there somehow um and and just try and encourage as much productivities and finish out and and that's all thank baseball softball season talking some of the players and when Rachel was a senior I start get at softball and that's just something I got the blind [Music] needu year in the past I've talked to you know it always

143gets we need huge elabor I6 bathroom with handicap stall handicap CES unisex would be a better job baseball playt players you put that's what IED before the thing I got a $10,000 Grant to build with but then I found out that we have if you have schol you can't have a septic P iend up spend $8,000 run from field to the system and there still $2,000 there more $2,000 took more $2,000 years so the that pipe you probably seen a big tank sitting there yeah and I'm assuming all the components is still in the were when I left seven [Laughter] years for soccer too soccer practic down there soer I just like to say've heard a lot of praise for the high school and I'm well deserved because they've faced some serious charges we'll put

144it that way and they're working to overcome every single one of them and come out looking good but I think what also cannot forget the work that our elementary teachers absolutely and our Middle School teachers do I think sometimes we just expect them to be wonderful and we don't ever say you're great I mean if there's 25 kids in that classroom they teach 25 kids and you don't hear them complain very rarely hear an elementary teacher come season or any other season and I think we need to recognize that and the Middle School teachers the same way I agree well thank you uh when are we post the principal's position at high school I've been working with Mr Kelly the assistant superintendent at the state while we just through the results of the the ones

145that we had um appli the last time and scand wasn't as qualified so we're just working on that shouldn't we retos we she's acting principal as now right yes and she she should be getting paid I fig two weeks ago and I've never seen it some time to go through the we had okay uh one other thing we can no longer meet with this teachers if we do I mean we can but it's be out the public can no longer do that I mean I I think that we done here for 20 years mentioned name couple times I told you yeah yeah yeah but we can no longer do that we we we LS we can meet with the teacher but it have to be an open okay uh this started long before me and

146we just continued tradition and I didn't check it never mentioned if it's a Personnel item [Music] letter Emil but we can't respond if they send us an email and they send it to all five board members all five board members cannot respond back that constitutes the bo y so we got to be very careful how we do that somebody hack my email told nobody sent me any money again but ofing this I think I got I'm not sure but I W my son from work the wizard I gotta go to the high school tomorrow and talk to the Civic class on how to be a board member msor you can go with me if you'd like it's our 15 in the morning but miss P if you're there you're it's Mr fug class so and

147it'll be be kind of interesting I think okay the Board of Education meeting will reconvene on Tuesday August April 15 2025 8:00 for a Ley meeting education conference in Buck yeah I'll be there okay I don't have any other paper to adjourn us but I guess it just says oh do I have a motion to adjourn Mr Gib made motion and Mr M second all those in favor our next 2 long wa to Long