001Mhm. >> Mhm. >> Everybody ready? We're ready. All right, let's go ahead. We'll go ahead and call our regular meeting of the Wayne County Board of Education to order. It is 5:00. If you'll stand, we'll say the pledge. Dennis, do you want to lead us this evening? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, let the record show that all board members are present in person this evening. And the first thing on our agenda this evening is a hearing, which Wait. Yeah, we reserved this spot for a hearing, but we no longer need that. So, we can move on to recognitions. >> Not needed. Do we have recognitions this year?
002Yeah, I just want to mention um during spring break um Crum PreK through 8 was recognized at the state board meeting. We referenced this before, but we weren't allowed to say anything until until they released the information, but the Crum PreK through 8 has been named an exemplary practice school um by the uh state department of education. I think that there were um if If correctly, there were three schools in the state that received that recognition for academics. And uh Crump pre-K through 8 was one of those schools. Very good. Good school. The um State Department of Education is going to be here. I believe the state superintendent's going to come down in April. I'll send you that date. Um and uh they're going to go to the school and recognize this the uh staff
003and the students. Hard working little school there. Yeah, it is. That's one of the schools we go LSIC that real enthusiasm staff has. Those kids were wonderful out there, too. >> Yeah, they really are. Good news. Anything else? That's it. All right. Move on to our presentations this evening. We've got the 2025 audit report with Five Points Group. Mr. Massie is here? Uh you guys don't mind if I stay seated if I got That's fine. I appreciate your opportunity again. I'm Michael Massie from Five Points Group. We're CPA firm. Uh I mean there's there's only there's only a handful of firms in the state that are allowed to conduct audits of governments and only a smaller group of firms in the state that are allowed to conduct audits of boards of education. So, our firm
004does about a dozen boards of education audits across the state and then a few municipalities. So, I think we've been with Wake County since 2010 or 2011. And uh about 10 years ago we we started doing also your individual schools audits where we got to actually visit the schools and look at the variety of transactions and activity that occurs throughout the school year. So, uh with that in your in your package I have put uh several documents. Um there are two bound reports. One's about 90 pages, the other about 120 pages. A small letter, but that is all accompanied with kind of a cover report about 10 or 11 pages. I thought it would be best to go through this. I really just summarize this something more uh salient points that you have in the
005in the bound reports. Uh so, uh with that, just kind of give an introduction. I apologize for not numbering the uh pages there. It may make it a little easier. Oh, you're fine. It's okay. We have We have you. Thank you, sir. So, uh again, we have two uh engagements that we performed uh procedures on. The first is what's called an individual schools agreed-upon procedures. And uh most of you are aware the State Department of Education, they put out a manual uh that instructs how the individual schools are to perform their accounting uh procedures. It's about 60 pages. Uh it's rather dated, and it is severely rigid. And what I mean by that is uh there's not any latitude for what's considered finding and what is not. There's really just not a lot of wiggle
006room. Whereas, auditing standards and accounting standards across the country do give you the concept of materiality, a lot of auditor judgment. State Department really doesn't do that. I say it's rigid in that regard, and it's also dated because they have not really updated uh certain dollar amounts for inflation. So, as an example, uh once a secretary receives over $500 in cash, they're required to deposit that in the bank. Well, some of your high schools are are uh have to transaction activity of private small businesses. $500 is is really very very low. Uh so again, the state puts those guidelines in place. We don't really have a lot of say in what the procedures uh require us to perform. Uh and again, it's it's dated. So, I just preface that cuz you'll see a few things
007here that may cause you concern, uh but I'll be able to explain a little bit how we arrived at the at our findings. Uh and then the second report, the larger report that you have, the 90 pages, uh is what's referred to as the single audit. The single audit is a term uh that goes back about 30 years, and it refers to an act of Congress called the Single Audit Act. And basically, what that means is that any governmental entity in the country that receives federal funding above a certain threshold is required to have a special audit. And this one of those special audits is what generates this 90-page Those are the two procedures and two engagements we performed in the past 7 or 8 months for Wake County. And I'm going through the first
008procedure is going through is the individual schools AUP. And this is the timeline of the engagement. So we issued it our procedures in August. We did our testing in August. We followed it up in September. And then we issued our report just a few weeks ago. You may wonder why there's such a delay. We wanted to get out to the schools in August because if we did come across issues, we wanted to offer feedback to the secretaries and the principals as soon as we could. Otherwise, they may continue to do things that they shouldn't have been doing throughout the school year. So we wanted to get out in front of that as early as we could. And then we worked with the finance office on getting some suggestions and some feedback to the schools in
009September. And then like I said, we issued our report just a few weeks ago. The next page is just a summary of the volume of the activity that each of our schools have throughout the year. So you'll see a a pretty healthy cash balance at the beginning of the fiscal year, a lot of revenue coming in, a lot of expenditures going out. And then the cash balance is staying relatively relatively the same as it was at the beginning of the year. Obviously, your your high schools are your bigger entities. And within that, we see typical revenue streams and activities being larger ones. Your sports, key club, honor society, things like that. So our procedures require that we review receipts, disbursements, that we look at school ticket reports of athletic events, also fundraisers, and faculty student
010activities. And then also do some procedures around cash. So we looked at for every school, we looked at 25 expenditures, 25 checks that we looked at. maybe look at 25 receipts, 25 instances of money coming in for every school in the county. It's a lot of work. We go out to the schools. The secretaries and the principals do a tremendous job being prepared for us. And they have all their related sitting there waiting for us to dig in. So, huge appreciation that we have for the support they give us and allow us to get in and get out and make life easier I think on on both sides. We did have a handful of findings. It's on the the next page. Um I'll say that the findings were more in in the form of issues
011with the procedures and not necessarily with the actual activity that happened. As I mentioned earlier, there's a very rigid set of procedures the state puts in place and they don't give us a whole lot of latitude to stray from what we think is is reasonable or not. So, um at Crown, we had a couple of issues where we didn't have any necessary receipts for what was received at the concessions. Uh the state is very concerned across the state with concession activity, the amount of money that comes in after athletic games for the concession standards. There's certain forms that need to be completed and on a handful of the selections that we had for that, they just didn't have them there at the time. Um there's also a certain process in which purchase orders and emergency
012has to occur. Yeah, purchase orders have to be initiated before the transaction occurs, before the check is paid. We had a few instances where that didn't happen in the proper sequence. Again, the transaction was okay, the nature and the underlying activity was okay. It's just the process in which the activity unfolded that we had some some issues with. Um at East Lake, there were several uh occurrences of we just couldn't find support for the actual transactions. Uh it wasn't as if these transactions were things that were alarming. It's just there wasn't an invoice or third-party documentation at the time of testing for us to see. Um at both Spring Valley and Wayne High School, we had few instances where there were individuals who were paid for their services at athletic events whether it was janitorial,
013ticket taker, or security and they weren't being paid through the central office's payroll process they were being paid at the school. The state actually requires that it all go through the central office and not be paid at the school. So, we we made that comment and then when we got the feedback to them in September and then I think that's been corrected for fiscal year 2016 on forward. Uh then we have one transaction at Eastern Middle uh that was uh we would consider an allowable transaction. It was just purchased by an individual who was not an employee of the school. I think it was a coach. He he bought something to support his his athletic group and uh there was some sales tax and some interest paid on it and the procedure required that any
014individual who was purchasing things needed to be uh employed by either the school or the school system. Uh so again, uh these were relatively common things. We do see these across the state and as I said, the underlying transactions we didn't necessarily have a problem with but more just the procedures and the way that we paid for it. So, like I said, we got the feedback back to the finance office and to the schools in September and I think everything's been corrected for this year and hopefully So, those were the only major major findings? You know, we have several new secretaries too. Sure. Some many have retired and so you know, some of these are new. Thanks. I'll be glad they're learning. Right. And one of the things that we've noticed I feel like more
015in Wayne County than in the other counties that we do work for is the network among the principals and the secretaries seems to be very strong as far as leaning on each other for resources and training and that's crucial. If you don't have that, you're really going to have a lot of other issues that are going to unfold. So, kudos to you on that. Please I encourage you to keep that up cuz it's certainly it's certainly very helpful. Uh the next several pages are the actual audit summaries. So again, this kind of summarizes 90-page uh of the people that we spoke with and talked to. So we, after we got done with the individual schools' work, we started on the actual order of education audit. So we started our procedures in December. We worked on
016some planning and correspondence in January and February. I think I emailed several of you and lots of other folks as we got our our engagement set up. We performed our testing in the month of March. We were out here a lot of paperwork. Uh we issued our report on March 30th and filed it with the state of Florida as as as we were required to. Um the the results of our audit is the term unmodified. That's not a very flashy great word, but it means clean. Um we looked at financial statements, they were clean, everything was tied down in accordance with accounting standards. Uh internal controls, so sign-offs on bank statements, payroll, things like that. Everything was was was in accordance with the applicable standards. And then on the federal side, we looked at the
017special education program, and we looked at the ESSER funding, which as you all know in 2025 that's pretty much the last year that you'll see ESSER uh COVID-19 stimulus funds. Everything looks pretty good on the federal side. So uh we are pleased to report a clean or unmodified opinion in all three areas. Thank you. I'll take a few minutes here to go through some numbers. Uh I understand that you look at the fund level statements on a on a regular basis. Uh county standards in our country, particularly the school districts, require essentially two sets of books. Your fund level statements, which we'll get into here in a moment. Then there's also what's considered your district-wide statements. And what that includes is things that you don't see on the fund level statements, but they are part
018of Wayne County Schools' operation. Uh the biggest thing that you will not see on your fund level statements, but you do still see on your district-wide statements, are your capital assets. So all the buildings, all the property, the land, your buses, all of your equipment. Uh anything that's a capital asset, you don't see that on your fund level statements. It's not reported in your general fund. It is reported on the Board of Education of the district-wide statements. And then the second thing is your OPEB or your pension activity. So, within the last 10 or 15 years, governments all across the country have been required to book as either a liability or an asset what you could be responsible for in regards to your employees, current and former, their pension obligations. So, as they retire, what
019the amount should be considered booked towards my kind of schools. That amount comes from actuaries, the stock market, and a bunch of people in trouble. There's really nothing you can do to decrease or increase those amounts with the pension and OPEB. But, you're going to see the activity and the fluctuations from that impact these district-wide statements. But, again, you won't see that at all reported on your fund level statements. So, just briefly here, the first page that says BOE single audit your district-wide balance sheet, this is just that, your balance sheet. So, the top half is your assets, and then the bottom half are your liabilities, and what you consider the for-profit world or your equity, what's left over. So, you'll notice your assets stayed relatively flat from '24 to '25. And your liabilities did
020the same. Also, your net position, your equity, stayed relatively flat from '24 to '25 as well, and that's essentially what we would expect just given what we seen with OPEB and the pension activity and then what we saw at the school level with the finances, too. The next page is your district-wide income statement, and again, this includes all of the activity, depreciation for your fixed assets, the revenue that you're required to book for your pension and your OPEB activity, the expenses part of the for that OPEB activity. Again, it's not really dealt with on the fund level statements, but it is reported and reported here on your district-wide statement. You notice toward the bottom of the page in the 2025 column, there's a line that says prior period adjustment of about $2 million. So, uh
021what that is is we had to uh in- increase a liability, which uh had adverse effects to your net position or your equity by about $2 million, not just for Wayne County schools, but all across the country, uh due to the way compensated absences uh is calculated going forward. So, uh talking this morning about it, most of you remember in in 2015, I believe it was, um the state passed a law that your educators who were hired after that date were now subject to a lose it use it or lose it uh approach with their uh sick leave. Well, even though they may not be paid out to them, they could carry forward a portion of that. Historically, we had not booked that carry forward amount because it was never going to be paid out
022in cash, was never going to be converted to to anything tangible. But, it could be paid out to them. Well, the accounting standards require that because they've earned that in the past, that needs to be booked on your financials. So, again, really nothing to be alarmed about. $2 million hit to the bottom line of the district-wide, but everybody across the state, across the country for that matter, had to book that. So, the most important number on that page is that the ending net position. That's right. Yes, so the net position, essentially what what all is left over is $110 million in the school system on on the district-wide district-wide level. And that was down 414,000 from the previous year, but as you pointed out, there was a change in accounting standards that that reduced that
023amount by $2 million that that didn't exist last year. >> Yes, and then that would have been a $1.6 million increase. You would have improved your net position by $1.6 The next two pages are your fund level statements and again this is uh our standard similar to you all are all much more familiar with seeing. So, uh this is all as of 6/30/2025. I guess I got to go with that. So, although this is somewhat dated, we're still reporting on you know unit of 2025. Um you have uh seven major funds that the state requires you to have. Obviously, the general fund, the first column there is the most important and it's really your lifeblood which you live and breathe with. And if you see here, this is your balance sheet. The top half are
024your assets and the bottom half again are your liabilities and your equity which is left over. You know, the most important number is that unassigned fund balance of about 1.4 million dollars which you'll see there. Um that's actually up about half a million dollars from this point in time in 2024. So, that's good. That's essentially money that's left over after everything's accounted for. So, uh it's good to see that kind of sign amount has increased a little bit from from 2024. And the next page is your fund level income statement. And the top four or five rows are your revenue sources. The middle section is all of your expense. And then the kind of bottom flare and it's where you have transfers between each fund and then essentially what's left over. And so just to
025kind of summarize, um the top right on the far right column on total governmental funds, you'll notice your total revenues for the county uh is $102 million which is about almost $1.3 million. dollars. Your total expenses, if you go down probably a dozen rows, are just about that, you know, right right around there. Um your total net decrease from 24 to 25 is $347,000 of a loss, which is essentially, you know, a break even when you're talking about $103,000, $103 million of dollars of revenue and $103 million of expense. And then as you said, the most important column on this sheet is the first column, the general current expense fund. And at the very bottom of that first column, you'll see the ending fund fund balance for fiscal year 25, which is what we reported
026to you at the end of the year. It was $1,959,876. We Jeb had predicted it would be about 1.9 million. This is the exact number. Now, we uh we also projected that we would be for the general fund itself, that we would be in the hole about $900,000 from from the previous year. But that number is the third number up from the bottom of that first column. It's a little bit less than what was anticipated. It's $775,000. Now, if you'll go up two numbers from it, you'll see that uh we transfer out, and we've talked about this before, and Jeb uh can give you more detail, but we transfer out about $3 million out of the general fund to help with the special revenue fund mainly. If you go over to the next column, you'll
027see a transfer in in that fund of $2 million. And that's largely to help support the food service program. Just a last comment for me on this page. As your auditor, we're we're independent and we're supposed to be unbiased. At the same time, we're aware of the political climate, the governmental climate, and what's going on throughout the state. We're also aware of the tough decisions that that you've had to make over the past year. Um I think it's safe to say that what you can see here in this report, those tough decisions were warranted. As Mr. Alexander mentioned, your in general fund lost almost $800,000 in 2025. Uh I've been hearing a lot I've been using a lot the term control the controllables. And the controllables you have are in the expense area. And in
028your report, you don't have to pull it up now, but I flagged for each of your Excuse me. Uh your general fund budget, you beat your general fund budget of expenses in 2025 by $2 million. You budgeted for $82 million of expenses, you only came in at 80, which is fantastic. But had you hit the 82 million dollars, that's $700,000 would have been almost $3 million. Uh again, you did a great job in controlling those controllables, trying to to curb the expenses in 2025. Uh but had you not been able to, and often you're not able to do those things, we would have been looking at an additional $3 million. And so, um you know, we never applaud the tough decisions that I know you had to make, but um but I think that's just
029worth pointing out that uh as I said, you know, as you know in your report, I flagged for you you can see that the financial situation, you know, could have been a lot more dire in that general fund had you not made the tough decisions that had the finance office not approved the 2025. Yeah. >> We're just kind of wrapping up the last several pages of the bound report discussing the single audit of your federal expenditures. And over the past five or six years, I'd say five years, you've had four large federal programs, child nutrition where we're operating at free breakfast and lunch to your students, title one, special education, and then the SR for COVID stimulus funding. In '25, that's when the COVID stimulus funding is essentially going to sunset. And we looked at
030both the COVID funding in '25 and special education. I think I mentioned that earlier. You know, we didn't have any any findings in those programs in those programs in the year '25, so good job federal federal compliance group there. Michael, question going back to the previous page. So, the very final column, the fund balances in the and you know, it's got the fund balances for the for the major accounts that you talked about. And then that the total governmental funds on the on the right-hand side. So, that's just the total of everything. So, at the end of fiscal year '25, the the ending fund balance was 14.1 million, correct? But which is good, but the money that we actually have flexibility with to pay expenses is represented in that first column. Which is the you
031know, the 1.959. And so would it be fair to say that as far as unrestricted funds go while there's an overall balance of 14 million, as far as unrestricted funds, we're looking at you know, 2 million or less. Yeah, I I would say probably about 1.4. Yeah. What you're looking at as far as the level The term we use, and this is a kind of a nerdy accounting term, is SI, but yeah, I'm restricted that yeah, I won't vote for it. Yep. And lastly, you'll notice in in the report and all the documentation that you have there um the it's addressed to the board, and that's largely a formality. It's also sincere. We work for you. The report is If you have any questions, follow up. I'm happy to answer to you anytime. Yeah. And
032when you get into the uh the large report um for the for the BOE's audit um I haven't had a chance to look through it, and uh the uh I think the summary is as the district is financially in decent shape, especially when it comes to to uh capital projects and uh some of the building upgrades that have been made. So, we've seen the increase in value of the financial worth of the district through those projects. Right. But the challenge is is the liquidity and just the cash on hand. Um you know, there's a lot of money that's been invested in in projects and things like that, but but our liquidity which is the challenges that we're facing and why we're having to talk about revs and transfers uh tonight. That's a real issue that
033we will continue to have to grapple with. Is that fair? Yes. Okay. But then on the other hand, if those things aren't done, we're looking at a larger, much larger deficit like you were describing before. So, those are things that not that we want to do, but we have to do. That it? Any questions? No, but thank you very much, Ed. Thank you. It's great to have you here. Thank you, sir. Thank you. Thank you, Mark. All right. Moving on to our good news. It sounds like we need a little bit after that, so Do any of you have anything to share? We're going to have some national merit semi-finalists. We're not in As always, always say we're not allowed to announce it publicly. So, we can't say names or even school, but it's it's
034coming. So, here here hopefully probably in May we'll be able to provide some more information, but that that was the latest good news that we'd received. That's great. All right, we'll move on to our informational items in a special board meeting on Tuesday, April the 20th beginning at 4:00 at Fort Gay Pre-K 8. Is that April 20th on Tuesday? Yes. We had to move that one. Maybe my calendar's crazy. I'll be there, Randy. Well, my calendar says April 20th is a Monday. That's why I'm confused. Oh. I thought cuz he It is It is the 20th on Monday. Yeah, we scheduled it on a Monday, so it should be Monday. Okay. My fault. I don't want to make another trip on the wrong day. I just Yeah, I just did it. We'll fix that. It's
035Monday, April 20th at 4:00 p.m. at Fort Gay Pre-K 8. And that's one of our LSIC meetings. A special board meeting on March 24th which um we'll reconvene It's actually on April 21st for the March 24th that we're reconvening at 4:45 here in the conference room. And then a regular board meeting on Tuesday, April 28th beginning at 6:00 here in the conference room. Everyone okay with those dates and times? And we did receive communication from the state that they they had reviewed the lobby rates and I don't there's I don't think there's any changes necessary, correct? Okay. Great. So you'll you'll approve those officially on April 21st and we're required to do that on that exact date. Construction projects updates? Um the Buffalo K-38 project is currently out for advertisement. The bid meeting is pre-bid
036meeting I should say is on April 22nd, so that's coming here soon at 11:00 a.m. And that will be at the school and then the the bid dates bids are due from companies by May the 7th at 1:00 p.m. and we'll conduct that bid opening here at the board office. That's all I have. All right, moving on to delegations. I don't see anyone on the screen. So we have none. Superintendent reports. First up is the 2026 major improvement project submission. I emailed you a copy of the submission that we turned in to the SBA. So that is for safe school entries at Tulsa High School and Spring Valley High School. Of course, Wayne High School had theirs completed several years ago and so we've asked for funding for those two projects. And again, the design
037on those projects is a much simpler design than what we had uh when than what was used utilized at Wayne Middle School. And so, the uh the total request for for both projects combined was uh $534,269. And with the MIP projects, those can be a maximum of a million dollars uh for the request. So, um we'll get an answer on those in June. Um next up is uh FY 27 community eligibility provision data. So, in your separate attachments that you were provided this evening, the first page of it this is the CEP data in a spreadsheet for the schools. Okay, so you have um you have the school identified, you have the number of students at each location that have been identified as needy. So, the kids in that first column, the identified students, those
038are students that are receiving direct services uh through the through the government uh through DHR. Then you have the total enrollment of the school, and then that gives you an ISP number. So, that's the percentage of schools at the location that are receiving services. And you will see that overall that number for the district is 57.34% of students that would be considered um needy. Now, in determining the community eligibility option and uh whether schools or the district are eligible for free meals, um the federal government has a multiplier that goes into that. And that that leads to the number that you see on the right, which is the percent needy. And you'll see that once you factor in that uh federal multiplier, the these are uh low lower income students that maybe do not apply
039do do not uh qualify for government assistance, but are still are considered at or near the poverty line, that number jumps up quite a bit. And so, in order to be eligible for the free meal program, a school has to be at 60% or above. Okay. And you can see by looking at those numbers that all of our schools will qualify Yeah. for the continuing CEP program next year. And uh the district average, when that's factored in, jumps to 91.74%. Wow. So, that's how the federal government determines those numbers. I just wanted to share that with you. >> I'm just qualified, we're very qualified. >> We're very qualified. Yeah. Wow. Next page, um Title funds, we're just getting the numbers on the Title funds. Okay. And uh so, some of the action that we take
040this evening through personnel action, um with the with the riff or transfer of Title I positions, we will be able to rescind that within the next month. >> Right. Um once these numbers are finally established, but we have to be really conservative with the numbers, and we go ahead and do personnel movement because you don't know what these numbers are going to come out to be. And uh we'd literally uh just started receiving these numbers within the past week and going through the formula and figuring out how much is going to be allocated to each school and all that. It takes place at the last minute and it's too late to change the to change the list, the riff and transfer list because of the uh the way that it impacts those with less seniority.
041So, anyway, you're going to see you're going to see us back off some of the recommendations that were were made. We're going to ask you to rescind those once this funding is established and we see what positions we can pick back up. >> Right. Uh but you will see that uh for 2027 the allocation for Title I programs has dropped $249,000. Yeah. The allocation for Title II programs, which deals with professional development, uh school improvement, has increased by $8,800. And then the Title IV allotment, which deals with safety and wellness, um has dropped by $33,000. Any particular reason why those dropped or is it just whatever their funding formula It's it's the federal funding formula. It's the amount of money that's allocated to the states that then comes down to the districts. You know, enrollment
042is a part of that. But there's other factors as well. >> So, um overall that that drop is uh you know, around 270,000 or so Yeah. in in revenue from those Title programs. And again, those are listed as restricted funds in the in the budgets that you look at. Right. So, I just wanted to share that information and we'll get we'll give you more information once the schools are identified. Um you know, which schools are going to be involved and and how that impacts the the personnel season uh at your next regular meeting. Next page, page three. We just received the final computation. So, you will remember that we get the preliminary computations. Those are the financial numbers from the state that we've been talking about for a few months. Um they've finalized the final
043computations, and this is the real numbers. This is the money that we will receive uh next year. So, Jeb has prepared this chart for you. It's a comparison of last year's final computations uh to uh next year's uh I should say this year's final computations compared to next year's final computations. Jeb, is there anything important you need to point out? Uh the major the major difference between the first and the the preliminary and the final is the final one has the 3% increase, pay increase. Some of these numbers A lot of these numbers stay the same, but the again, the major increase is just the 3% increase that the state paid. So, that 3% increase is factored into, for example, uh number one, the net allowance for professionals. Um we're scheduled to receive $23.3 million
044for professional employees next year, and that 3% raise is factored into that. Is that correct? Yeah. So, it's still less than what we received this year, even with a 3% raise factored into it. It's $157,000 less. You see the amount we're receiving for service personnel. That's $31,000 less. We're seeing about 9.6 million overall. So, if you drop down the page about 3/4 of the way, the very that very last set of information at the very top of it, it says unrestricted state aid. And that shows that the state aid is going to drop approximately 268,000 from last year. But, it's it's not apples to apples Right. because of the 3% raise is factored in, which raises that amount that we're receiving for personnel, even though it's still down. Um it was much further down on
045the preliminary comps. And so, that money passes through. So, we were projecting on the preliminary comps of about a 1.3 million dollar loss in state aid. And uh that number is is accurate when you compare apples to apples. We're We're still looking um at a significant loss because if you go up, for example, the teacher and leader induction program under step seven, you can see it's increasing $420,000. That falls under unrestricted money, but that money is restricted. It's a state aid grant that can only be used for certain things. Now, we are going to use that up that increase in that to help with a couple of our uh curriculum facilitators. Um so, we're going to use some of that money for that. So, it it will provide some relief to the general budget, but
046that money is restricted for that program. >> So, these are the final numbers that will go into uh beginning the budget work, and we'll begin that budget work at our next regular meeting. Okay. Yep, right. Sure. So, we'll have All right. Board of Directors Board Reports. I have none. No unfinished business. So, let's move on to our new business, consent action items. The superintendent recommends approval of the following action items. Additional items received prior to the time of the meeting may be added. Discussion and or separate action items may be requested by members of the board and or the superintendent. Items are subject to change. Any blanks will be filled in prior to the meeting. In the event a nominee withdraws, we reserve the right to put the next candidate in that position. Number one
047is considered for approval the recommended personnel matters on pages 1 through 12. Motion to approve. Motion by Juanita. Second. Seconded by Randy. I think I need to recuse myself and or pull for separate consideration. My daughter-in-law is in the of those. We'll We'll go through it here and then identify which one. On termination, it's on page two. Shannon Shannon Ross. Who Who's Oh, I see her. So, we can pull that for separate consideration. Okay. Now, if everything goes the way Yeah, let's let's go through. So, Yeah, looking at page one. And there's quite a lot on here because you have um not only the riff and transfers, but you also have the uh summer employment. Uh which so this is a considerable size personnel matters and chain is here if you have any specific questions
048but we have the resignations that on on page one then you have a list of terminations again these are due to reduction in force so these are employees that are not guaranteed a position for next year but as I've spoken in the past we've been able to um get the majority of folks back almost 100% you know once more retirements happen and and things like that These all of these employees go on that preferred recall list correct? Correct and that that was the next thing I was going to mention was these employees go to the preferred recall list and they are given preference for for jobs now they don't get preference over regularly employed people that are still employed with us but we cannot hire anybody outside of the system if there's somebody with the
049certification that's required for the job that is on this list and you know if they're willing to take that job they they would come first So about halfway down the page Michael Hart the safety security manager central office I'm going to pull that for tonight and then I'll have a recommendation for you on that on your next agenda These all these title ones is you wait for them to get their budget Yeah Yeah And I and I do want to mention that on there's a just a few of these positions that are not full-time positions they were supplemental contracts for example the second one in the list is listed as a CTE coach that's just a supplemental contract. It's not a full-time position. But the majority of these are full-time positions. And as John A.
050Davis stated, some of these Title 1 positions, there might be some movement back. Um page two, uh the list continues. So, there's about 47 people that are affected through that list. And and that's speaking about full-time positions. Yeah. Your second group here is the termination of contracts and classifications. These are administrators whose uh jobs are whose jobs are uh being eliminated or they've been bumped by a more senior administrator and are scheduled to go um to another level, whether that's assistant principal or teacher. So, there's three on that list. At the bottom of page two is the actual positions uh that are going to be abolished. So, these are the savings that will be realized um next year. And again, to John Davis' point, there's a number of Title 1 positions on here that will
051come back, but that's all through federal funding. That continues on page three. So, you have uh 57 positions uh there in total being abolished. 44 of those positions are from general funding. Can I ask you a question? Sure. On page three, it says art, music, and P.E. Is that everybody or just at those schools? Just at the school that's listed on the right. So, there was an itinerant position at Dunlow Elementary. And Chenoweth? And Chenoweth. And that position that's being eliminated because of the closure of the schools. Okay. And about a quarter of the way up that abolished list is that um safety security manager. That will come off. And again, that will be uh a transfer on your next agenda. Uh Do we need to mark through this then? Yeah. Okay. Yeah. Um at
052the bottom the create positions, these are positions that due to an enrollment shifts or due to a change in programming that we are adding uh positions. And so, these positions will all be posted. And the people that were um on the riff list will have an opportunity to bid on these positions. So, if you go on over to page four, you'll see that there's a total of um 16 positions. I'm going to pull one of those off. Uh the very last position on that list is a coordinator of pre-K through eight. Okay. So, we are abolishing the director of K through eight uh from the central office. And I was going to ask you to create a coordinator pre-K through eight. And we were going to um do a lesser position there. I want to
053hold off on that for now. So, we're going to remove that. The coordinator of preschool? Coordinator of pre-K through eight. The very last one under create position. Got it. Okay. So, that's 15 That's 15 positions that will be created. Okay. Now, we said that there was uh 44 that were being eliminated from uh the general funding. There's 15 that we have to create. And so, that's going to be a reduction of 29 positions on the professional side overall. Uh realignment in elementary schools, Jan, I'll let you explain that. In elementary schools you were you were allowed to bump within the school, correct? Go ahead. >> Only the elementary schools. So, the way there's two different types of realignments. The first type is basically if it's the numbers in the schools do not change, then they
054can go into a vacancy that will be for next year. So, for example, you'll see Jennifer Smith and Katherine Page, those two individuals were going to If you look on there, you're going to have a fourth grade created at Seek Elementary as well as a kindergarten. Those two can bump into those positions because the number at the school does not change. So, the others And when you say the number at the school, you mean the number of teaching teaching positions at the school. And then, for example, at Buffalo, you have a more senior teacher can bump into can actually bump a person if they are less senior within the same area of certification. So, you'll have a few of those if that's that's that scenario. So, there's basically two different types of realignments. Okay. And
055then, the employment section, these are summer school jobs. Uh Kender Kender College is the special needs summer program. Our required third grade success act that K through 3 summer programs, all those positions are listed there. Page six is employment of substitute teachers. And then, the county wide transfers. So, these are folks whose positions are projected not to be in the school next year, but they have enough seniority that they they bump somebody else. So, on these transfers, you'll see that they are being transferred to unassigned. At your next regular meeting, we will come back and give them an exact location. And those exact locations will correlate to that list of people that have been terminated, their bumping list. >> Does the board decide that or do they bid? It No, they do not bid. That
056service has to bid. We're not allowed to assign service, but we can assign professional. And it's all based upon seniority. So, the high you know, if you're in a particular certification area, the highest level of certification in that area bumps the lowest certified person. Uh lowest senior person in that certified area. And so, that's how we decide where they go. And you start from top to bottom and you just work your way to the middle. Um so, they will all be assigned to location, and of course, they don't have to stay there. >> Right. >> As jobs come up, they can bid on jobs. Yeah. But, they will know where they're assigned Right. after the next regular board meeting. And so, those countywide transfers, there's uh 25 on the list. And the rest of your
057personnel matters are um We'll move on to uh service beginning on page seven. Again, when you see a termination list here, that's due to reduction in force. It's just because they had less seniority than other people, no other reason. And you'll see that there's 36 uh folks that are going to be impacted by this riff and transfer process. At the bottom of page eight, you have the positions that are being eliminated. You want to see a lot of ECAT positions. You may want to explain that, Mr. Alexander, due to the creation of the interventionists. Yeah, the legislature um created the process where at second third grade, you can have interventionist um as opposed to ECAT. So, we had we had already implemented interventionists at third grade, but then the decision was to to go with
058second grade as well. So, that's why you see so many ECATs affected. Those positions continue on page nine. So, there's a total of 45 positions that are being reduced on the service side. Have a chance to So, if someone comes back in, Yes. what do you think the percentage would be? Um I think you know, going back nine years, I think there's there's been one occasion where we had um uh three service personnel total that didn't have a job back by August. Um and and uh they did get jobs. I think it was like in October when when some positions finally opened. Um now, I will say this, that you know, as the district gets smaller and as the number of cuts increases, it's going to be more difficult to get all the people back
059in spots. So, there's no guarantee. But, it's it's worked out in the past. Down to the create positions, you'll see that there's uh two positions that are being created. And so, that results in a uh reduction of 43 service positions. 43 positions, right? 43. All right. Now, well, two of them are half time. >> Yeah. Yeah. So, I just I just counted it as two positions, yeah. Okay, Tony. But, then a lot of those positions are due to switching between an E CAT and an interventionist. And when you look at it on black and white here, it looks like there's a mass going on, which really bothers me, but Well, you got to learn >> cuz we don't have the school aid formula where it will help us, you know. It goes down to money.
060Uh going going down to the uh employment, again, this goes back to summer school. Yeah. So, all these positions are related to summer camps, summer school. Um the positions are on here that we talked about about the mailboxes that we're going to do during the uh summer, the food service program, those positions are listed. On page 11 is the countywide transfers. They have to bid. Yes, on the service side, they have to bid. We are not allowed to place them. So, all the jobs that are vacant will be posted, and then um they have an opportunity to bid at that time. Now, the fourth person down on the list, uh Mrs. Davies, uh that was the the hearing that we had, so I just wanted to point that out. >> Okay. We did check with
061legal counsel, both in-house legal counsel and Bowles Rice about uh the status of how um how that decision was made and they both confirmed that that it was done correctly and we really didn't have a choice. And then you have the regular items finishing out the agenda on page 11 and 12. All right. So let's Okay. Yeah. We'll pull. All right. Let's go ahead and pull the one Shannon Ross for separate consideration and we'll let Mark Mark yourself. All right. Page two. Page two. Got you. So when we vote we're voting for This one is >> Termination and reassignment. Yes, you're voting for everything. You're voting for the approval of everything that's on the list. But this doesn't take effect as far as the reductions and transfers when we get to that. That doesn't take
062effect until the What date would you say? The conclusion of this school year. July 1st. July 1st? Yeah. Right now Dennis, we're only voting on the one Shannon Ross. For separate Separate consideration. Do you have that noted? Okay. All right. So this is Shannon Ross from Fort Gay PreK-8. Just need a motion. Motion. Ready? Second. Second. Do we need to vote? Any other questions or concerns on that particular personnel matter? All right. All in favor? Aye. Any opposed? Motion carries 4 to 0. All right. Let's sign Mark. All right. Now for the remainder of the personnel matters, including the hold items and any revisions. I agree with that. We have a motion by Johnny to second by Randy. Any other questions or concerns? None heard? None heard. All in favor? Aye. Aye. Any opposed? Motion
063carries 5 to 0. All right. Moving on to our number two item, consider for approval the voucher payments for March 2026 on pages 13 through 21. I'll make a motion. Motion by Dennis. Second? Second. By Anita. Questions or concerns on those voucher payments? Any questions? All right. On the voucher payments, then. All in favor? Aye. Aye. Any opposed? Motion carries 5 to 0. Um three, actually three, four, and five. Can we consider those collectively? Those are the minutes of the board from March 17th, 24th, and uh I'll make a motion to approve all three. All three? Yeah. Second together. I agree. >> Yes. I'll second it. I think Mark Mark it. Oh, I'm sure he's right. So, Janetta made the motion, Mark made the second. Oh, Mark, okay. Yeah, collective for the board meeting minutes.
064All in favor. I. Any opposed? Motion carries 5 to 0. Number six, consider for approval the purchase requisition order and quotes in excess of $5,000. That's pages 34 through 44. Motion? Motion. Randy? Second. I'll second it. Here's your fingers. Dennis. All right. Questions or concerns on those? I can go through these real quick. On page 34, we have a area of the asphalt behind the CKL Alumni Gym that um has been torn up. The uh dumpster is located there and heavy equipment coming in picking up that dumpster has created a a hole uh in in the asphalt. It's a significant issue. And so, we need to get that repaired. Okay. So, you think we can do so once we repair it, there's not a repeat? Yeah, they're going to they're going to reinforce it so
065it doesn't become an issue. A little bit of concrete, you say? Yeah, I mean, that's that's been asphalted for years and years. It you know, just the fact that I mean, it's bad. Um you can put a car back there. I'm saying I want to fix it, but I'd like to fix it so we don't have to fix it again. Page 35, um parts and repairs for county school buses. Uh Jeb and I were looking at expenses today and our our parts expenses are actually down a little bit this year, which we were pleased with. Uh page 36 um is a plasma cutter for the welding class at Spring Valley High School and this is through uh special revenue. Page 37 was an emergency purchase order that I needed to uh turn and so this
066was for asbestos removal down at Wayne High School. And yeah, it's a pricey job and there's more work that we will need to complete this summer. I'll bring that to you at a later date, but this is the paperwork the work that happened over spring break. Um, page 38. There is a There was issues with the sprinkler down at Crum PreK through eight. And a valve and a sprinkler head had to be replaced. I was concerned about the amount of this, but I did some research on it and it's it's reasonable for the work that was done. And that's That's an expensive valve. >> Yeah. Right. Well, there was there was more than just the valve, but and then on page 39 um DocuSign is is a online program that personnel uses and it enables
067people to sign contracts um without having to drive here to the central office. So it's it's a nice feature for our employees. So this is just to continue that. Page 40 is the Spring Valley High School JROTC program. Air rifle purchase. Again, that's special revenue funds. I figured that. Page 41 is diesel fuel. Diesel fuel was another thing that we were down on expenses a little bit year-to-date. Well, that might change, but um And actually it was at the the end of March I think was we were actually down a little bit there. So um Hopefully this will get us through the rest of the school year. Page 42, the nucleus courses. This is for the uh Uh it's um medical terminology for the therapeutic services classes. So, all three high schools will will be
068using this as uh curriculum materials. Uh page 43, we have a uh ratio at um one of our pre-K classrooms. If they get at a certain ratio of special needs uh children, then they have to have a certain number of aids in the room. And uh they had a kid that had became eligible that pushed them up and over the limit. And uh so uh we have to provide an extra body in there for the remainder of the year. This contract does that. And then um the very last one, page 44, this is a classroom supplies for Fort Gay pre-K through 8 through their title funds. Uh Randy made the motion, Dennis made the second on those requisitions. Are there any other questions, concerns? Comments? All right. All in favor? Aye. Any opposed? Motion carries
0695 to 0. New business, separate action items. I consider for approval the treasurer report for March 2026 on page 45. >> Motion. Motion by Randy. >> Second. Second by Mark. Questions, concerns? Do you have anything to add to it? Yeah, I'm sure everybody's noticed our bank balances they have been low. Yeah, they fluctuate. Uh they They are being monitored daily and uh money gets money is tight. So, That goes back to the cash liquidity we were talking about. So, if as of March 31st, you see that our revenues were at 61.4 million in the general fund and at 57.6 million expenditures. Yeah. So, um and then if you look at the overall number for total funds, we've had 71.7 million dollars in revenue and 68.6 million dollars in expenditures. I know. So, we always keep
070a close eye, compare that. We're a little bit behind where we were in March of last year. Right. So, we've started taking a close look at at expenses and as we hit budgeting, we'll get more into that. Um a lot of the things that have went up expense-wise are out of our control. Uh PEIA um Jeb, what were some of the other big examples there? Uh utilities. Utilities, PEIA Fuel costs, is that included in that or Well, it was actually down a little bit. >> Electricity, natural gas was down, water was up. I can't think of all the ones we Just not there. As we get into the budgeting process in the next regular meeting, we'll start taking a closer look at this. >> cuz they vary. Yeah. But to Jeb's point, the the cash
071flow balance at the bottom of the page sets at 2.9 million. We would like that to be at a minimum of four. Right. Um but that's that's where it is and that goes back to the liquidity. So, overall, the district's financial position has improved, but the the cash on hand is what we have to keep an eye on. We're still we get monthly influx from the courthouse, the tax office. Is that correct? Yep. Okay. So, with this being April, the end of April, hopefully there'll be a better influx in May than we had. Hopefully. Since that's the deadline, right, for Um well, I mean through the end of June. You're talking you're talking through year end, right? Right. Yes, so anything through the end of June and anything that we collect part of part of
072July will book as receivable. So. Got you. So, that's good. We still have a few more months then. Yeah, we have a few more months. And state aid between the the regular levy and excess levy and state aid is that's our two major influxes of cash. Right. That's generally our So. Our collections are actually down on the on the regular and excess levy. We're a little bit behind what where we were last year. That's what I was That's what I was Right, as of the end of at the end of March in the regular and excess levy. So. in collections. So, if we had that other 800,000, we'd almost be at the 4 million that he was wanting to get the end of. Yeah. You attribute that to collections or or property values down or
073Hopefully it's just timing. >> or whatever. Hopefully it's timing. Timing, okay. Yeah, that's what Property values are up based on the on what we looked at here just the other day, and Good. Hopefully it's just the timing this year. So, it'll be there, just have to wait. Right. Any other questions or concerns? None heard. All in favor? Aye. Any opposed? Motion carries 5 to 0. Number two, consider for approval of budget supplement and transfers for March 2026. And that's 46 through 48. I move. Mark made the motion, second? Janita, please. Any questions or concerns on those transfers or supplements? No one? All in favor? Aye. Any opposed? Motion carries 5 to 0. Number three, consider for approval the out-of-state field trip request CK Elementary second grade to travel to Newport Aquarium on May 22nd, funded
074by second grade class funds. Spring Valley High School's JROTC to travel to Camp Dawson June 6th through the 11th, and that's funded through CTE transportation funds. And Wayne High School JROTC also to Camp Dawson in Kingwood June 6th through 11th, and also funded by CTE transportation funds. Motion to approve. Motion by Janita, second? Second. Second by Randy. Any questions or concerns on those field trips? All in favor? Aye. Any opposed? Motion carries 5 to 0. Number four, consider for approval out-of-state travel request two employees traveling to Get Your Teach On in Orlando, Florida July 5th through the 9th, and that's funded by Title II professional development funds. And also employees to travel to Camp Dawson June 6th through the 11th through CTE travel funds. >> That's Tolsia High School. Motion to approve. Employees from Tolsia,
075is that what you Second. Motion by Janita, the by Dennis. Any questions on those? None heard. All in favor? Aye. Any opposed? Carries 5 to 0. Number five, consider for approval the contract between Wayne County Board of Education and the Wayne County Board of Health for providing health services and use of public health facilities for the 25-26 school year at an annual cost of $8,000. Motion. Motion by Randy. Second? Second. >> Dennis. This might give you deja vu reading that item. They they had uh filled the invoices in 2024-25. So, you had approved payment for that because they did perform the services during that year so we could make that payment. >> Got you. This is for the current year. Any other questions? None heard. All in favor? Aye. Any opposed? Motion carries 5 to
0760. Six, consider for approval the MOU with Teach for Appalachia to provide teaching candidates for high-need areas. And that's a separate attachment. >> Yeah, that's the actual contract is in the uh your separate attachment items. This is the program that we talked about before. And so, what it is is college graduates who have degrees in other areas. Um if they're interested, they enter this. It's similar to like an AmeriCorps type program. >> Right. Uh where they commit to 2 years to to filling the position. Now, this is only for high-needs areas and areas that we could not find anybody for. >> Is it So, it's great >> Um Are they there or not? No. Um >> So, they'll be there uncertified. They they they will be certified through the through the state's program if they
077have a college degree but they don't walk in the door with the certification. They got the expertise. Yes. Yeah. And this would only be used um you know, if it if it benefited the district, it would only be used and this is this is upon our request. So, for example, if we had you know, a biomed program that we were having a hard hard time finding somebody for and they had somebody that had grad- graduated or somebody with a biology degree, we could reach out to them ask ask if they could fill it. Um but that that would be the only time it was used. Motion by Jennifer. Second. Motion by Jennifer, second by Dennis. Any other questions on that partnership? None? All in favor then? I. Any opposed? Motion carries 5 to 0. Number
078seven, consider for approval the bids for the Spring Valley High School drainage project. This is two different projects and we have um those bids in our packets. Yeah, specifically what the two projects were is we have um erosion that is uh occurring behind the Spring Valley High School football bleachers that is starting to expose the uh supports um the steel supports that come down into the concrete underneath the bleachers. And so, we have to get that repaired. So, we're going to address the drainage there and uh as they're uh preparing the drainage, we're going to move the dirt down from that project down uh to the supports uh so that they're covered appropriately. So, that's something that has to be done and then the uh second part of the project was actually drainage on the
079field itself. Towards the end of the season, uh the field was uh It was almost unplayable for the playoffs because the water is there's been some kind of issue with the drainage on the visitor side of the field. And so that has to be addressed as well. Yeah, so Yeah, so we we we bid out we put out one bid for two different projects. And then we had bids that came in and the the winning bids are in front of you or I should say the low bids. Sanford and Sons Excavating. It tickled me too. Um They they were low bid on project one which is the bleacher work at 29,303 dollars. And then project two is the uh drainage on the field itself. And they're going to have to drill underneath the track to
080run a new drainage line out of there. And uh Champ Construction was the low bid on that at 26,420 dollars. Champ, you where are they out of? Prichard. Prichard. Okay. Are they going to be able to protect the track? I don't want to have to. They're drilling underneath. Yeah. They've got a lot of experience with that. So yeah, we're going to be good. Good. Just didn't want to have to repair the track afterwards. Motion by Johnny Green. Second. Second by Mark. Any other questions on those two projects? >> Let me let me and I I said they're they're going to drill underneath the track. So as part of the bid on the project, we bid out the drainage itself. We kept the drilling under the track separate because we have had some we have had
081some contractors that indicated that they might do that for Spring Valley for free. And so I kept that separate. So this bid is for the drainage work itself. They are perfectly capable capable of doing the drilling under the track as well. So we're we're going to we'll bid that out separately. Free is always good. Free works, but you know. All right. So no other questions? All in favor? Aye. Any opposed? Motion carries 5-0. This is some uh policy work that I don't know. Number eight is considered for approval of the adoption of policies listed below. These policies were placed for out for a 10-day comment period from March um Friday, March 26th through Thursday, April 9th. And we're going to have a number of items here that are >> And that they've all and then
082after >> They've been out for 10-day comment and and >> at all together. Yeah, that's what I was going to that's Now I think since it's a new action item, I think we've got to do them separately. Um but what I was going to say to Dennis's point is that there was no public comments received on any of the policies that are up for approval this evening. >> Okay, good. So no comments on any of the policies. All right, so we'll just go through these fairly quick. So just need a motion for these. >> I'll make the motion. Motion by Dennis. Now how many are we doing? Uh the first section here, 2215, 2230, 2330. 0 uh 07. >> Oh, we're doing one of them separate. Yeah. Yes, we have to do them separate. So
083that whole first list. >> Okay, got you. Second. Okay. Dennis made the motion, John made the second. There were no public comments, so any other comments, questions, concerns? Mhm. All in favor? Aye. Any opposed? Motion carries 5-0. Number nine, consider for approval the adoption of policies listed below. There's only one on this one. This one's been out for 10 day comment. Um it's 7450. Need a motion. Motion. Okay, but I don't care. >> Who was first? >> Mark. It doesn't matter. I'll second it then. It doesn't matter. I want all of them to be for it. Okay, Randy. Mark. >> Make the motion. I don't think everybody has a button to hit. Right. Mark second. Yeah. No comments. Any other questions, concerns, or comments from the board? No. None heard. All in favor? Aye. Any
084opposed? Motion carries 5 to 0. Number 10, consider for approval the adoption of the policies listed below. Policies were out for 10 day comment. And this one is only one policy as well, 5330. Um motion. Motion. Johnina second. I'll make it. Dennis. Dennis can have it. I don't care. Okay. Uh no comments on this one as well. Any comments, questions, concerns from the board? No. None heard. All in favor? Aye. Any opposed? Motion carries 5 to 0. Number 11. More policies. Placed out for 10 day comment. And this is quite a long list, so I won't bore you with those. But we have no comments on those. Motion to approve. Motion by Johnina. Second. I'll second. Randy. Any questions, concerns, or comments from the board? None heard. All in favor? Aye. Any opposed? Motion carries
0855 to 0. Okay. Um number 12. Our next group of policies. Also out for 10 day comment with none no comments. Motion. >> Motion by Randy. Second. >> Second. Second by Johnina. Questions, concerns, or comments from the board? No one. All in favor? I. Any opposed? Motion carries five to zero. Uh the next set of policies 6200 8700 also have been out for 10-day policy or 10-day comment with no comments on these policies. Motion. Motion by Johnita. Second? On the board. I got it. Dennis. Any other questions, concerns? All in favor? I. I. Any opposed? Motion carries five to zero. The next set of policies 31 39.01 and 8210 also 10-day comment no public comment returned. Motion. Motion by Randy. Second? Second. Johnita. Any questions, concerns, or comments from the board? None heard. All in
086favor? I. I. Any opposed? Motion carries five to zero. Uh the next policy 2266 also out for 10-day comment with no public comment returned. Motion. Johnita. Second? Second. Dennis. Any other questions, concerns? None heard. All in favor? >> None heard. I. Any opposed? Motion carries five to zero. Uh the next set 8510 8510.01 and 8540 also out for 10-day comment with no public comment returned. Motion. Motion. I'll second. Motion by Johnita. Second by Randy. Questions, concerns? None heard. All in favor? I. I. Any opposed? Motion carries five to zero. And that's the last of the approvals. >> Yes, it is. Yeah, let's do the >> Now we've got the new policy manual. Yeah, let's do the new book. I don't know why he didn't wait till July. Okay, so um this evening is a is
087a first reading on the uh new policies that uh were sent with your agenda. And there's some changes I need to note in some of the policies. First of all, I want to point out in your policy manual that at the beginning as always, there's a complete explanation provided for why the policy is being updated. And again, it ranges from everything from changes in West Virginia code code to school board policy to changes in federal law to changes in uh financial regulations. So, this gives you a summary of why those why these changes are being made. Um, there's a few that we have marked up that uh Okay. were not originally included. And I want to make sure I've got the right information here. Um pages 124 in the policy book. Okay. All right. It's
088down in the middle of the page. There's a selection there for the board or the superintendent to approve the bus routes annually. Um the su- superintendent is being marked there. Okay. Page 135. This is a mirror policy. So, it's the the issue. Superintendent's being marked there. Okay. All right. Okay. Page 52. I'm not there. You have 52? I've got 148. Oh, no. Just >> One Just 52. >> 52. We're going to buy this. Oh, I've already looked at this one. Let me see how I marked it, okay. All right, 52. Um So, we're going to go right to the middle of the page where all those selections are available. Mhm. Um This has to do with uh Yeah, I didn't I didn't mark that. >> Upon receiving news of a student's or employee's death Mhm.
089Um including an unconfirmed rumor, staff member must immediately contact the principal and/or designee. Uh Contact must be made whether this is during or outside school hours. And then it says the And we'll say the principal will contact the superintendent. Okay. And then um we're going to select options B, C, D, and E, which is all things that we already do. Okay. And on option E, administrators, school counselors, school psychologists, and social workers are all included Okay. when we have an event of that nature. Okay. Uh page 62. Are these from the old one? About 3/4 of the way down the page. Mhm. Um we're going to select those two options. All teachers beginning in the elementary grades will educate students as to what constitutes academic dishonesty. And then the second option, teachers are authorized in
090consultation with their principal to apply appropriate consequences for violations of this policy, which is academic honesty. Mhm. Okay. Page 70 and 71. We've dealt with this policy before. This is animals on school property. Yeah. Um the top two options, C and D, should be selected. Emotional support animal and therapy dog. Going to the bottom of the page, the emotional support animals for students. Where it says an emotional support animal is not granted the same access to school buildings and classrooms as service animals. We're not required to grant request for emotional support animals to classes or on school grounds for any purpose. And then the optional therapy dogs as well. That therapy dog, going to the top of page 71. Therapy dogs are the property of the handler. And then the second sentence authorization for a
091therapy dog to be on school grounds must be grant granted by the superintendent. And then What is that green? Yeah. So the very last full the full paragraph there um right before the end of option. It says reinstatement of authorization for the therapy dog to be on district grounds requires approval by the and that would be superintendent. And I think that covers it. Okay. So you have the option with all of these policies and I don't know I don't know if you want to we can take them straight to 10-day comment if everybody's had a chance to look at them. I don't know if you want to break them up uh for folks to look at. Whatever you want to handle it. We can if it's all right with everyone we can put them out
092for 10-day comment and then take them with us. Take a look at them and then there's your problem. Okay. Let's do this for all of us. So, we will put these out for 10-day comment. Okay. And then if you have any questions or concerns, just bring those back. Okay. For 10 days. 10-day comment. All right, I need a motion for that. Dennis. I'll make the motion. Dennis. I. I'll second. That's the second. Okay, so Dennis makes the motion, Mark has the second for the qualities to go to 10-day comment. All in favor? I. Any opposed? Motion carries 5 to 0. Great. All right. Potential items for a future agenda. Yeah, so we talked about the the possibility of a power line program. Um and yeah, I can't remember if we talked about this at the
093last meeting, but in talking with the state, they want us to start it as a local program and not as a state program. So, we're going to have to approve the curriculum for the program and I might have mentioned this at the last meeting. I just wanted to make sure that I did. Um so, anyway, we're working on pulling that program together. We're getting actual numbers as well. Um I had told you previously that we were also looking at trying to do something with cybersecurity. And so, I found out that Mount West is um they are offering courses that are already in the jump-start program that feed into the cybersecurity programs at Mount West and Marshall. So, we've started discussions with them. So, that's probably going to be the easiest route there. Um we're also
094in discussions with Mount West about the EMT program. And uh uh finalizing with them whether the whether the employee that teaches that program is going to be our employee or Mount West employee. And then um we're going to have a informational session for parents and students on both aviation maintenance and the EMT program at the three high schools because what we want to do next year is open up um both programs to all three high schools so we're working on the transportation end of it too. So um I'm hoping that uh by the next regular meeting I'll be able to give you a dates of the informational meeting for parents for those two programs so um we're starting to pick up steam on getting those done so And what about the power line program? When
095is that supposed to start? It would start in the fall so um we got to get the curriculum to you. I would say the curriculum I'll probably bring it to you first of May. And it's I've got the schools checking now. We had a lot attend the informational sessions but you don't know how many is actually going to sign up. >> I could probably check with IBEW they probably have some kind of a a curriculum cuz they do a lot of teaching Yeah. Yeah. Yeah. Yeah, we're pulling information from those sources to help put it together but um And this is all going to be paid for. Yes. Out of personal funds or whatever. >> Yeah, we'll have an agreement in place when we approve the curriculum. And um I'm looking ahead I won't be
096here. The uh we had a lot of students attend the informational sessions but um I'm having schools go back now and see who's actually wanting to take the program so we can identify what locations the program's going to be I got a quick question on that. Is will there will they be able to come out of there with an some kind of a certification or something like that Okay. He went out >> IBEW's involved I'm sure it will be. There was I think there were like three or four different certifications. >> not an actual I'll say we do OSHA 10 now in our CTE programs. >> Yeah, so that's going to be a part of it. I'm I'm talking about do they have a There's a specific power line certification. Well, through through OSHA, their
097their certifications are going to pick up. They're not going to be a power lineman when they first start the program. Um the the leg up that it will give them is that they will have had experience with it and that um uh you know, as they apply to go into these fully the full certification programs, they're going to know whether they want to do it or not. But all all that I'll document all of that for you so you know exactly what it is. I can't remember uh what certifications they listed, but there's I think there were like three that they will finish with. But none of it qualifies you to be a power lineman. That's That was my question a while ago. What about What about Would there be like an apprenticeship with this
098or not? They're talking about doing an internship program. Okay. So there's There's been a little bit of an internship to now. >> he could have the students work for him. I mean, would they be paid for their work or just intern? >> Yeah, in our internships, yeah, they are. I think it would just depend on what level I mean, they couldn't like they're not going to be Yeah, they're not going to be >> going to be handling those big wires, right? I mean, Good jobs. My little boy wouldn't Are they getting any overtime at all? I don't know. Here, that's pretty good for a kid coming out of high school. Right, but that This is just This is more of like an introduction Yeah. Right. And it'll give the kids an idea of whether they
099like this type of work or whether they don't. And if they do and they finish the program, that'll give them um like a gold star on their resume if they want to go into the IBEW or if they want to go into the power line apprenticeship, they'll have some, you know, background that other kids didn't have that are trying to apply as well. And that's a very competitive um apprenticeship, both the uh IBEW and the lineman's program. So, it's it's a good opportunity for the kids to get some exposure. They know what you're doing with the electricity, which we don't provide. Right. >> Don't we have We don't have any Not currently, no. electrical manpower. We used to. >> So, That's all I have. All right. >> I got a question. Just wanted to get
100an update on them. Oh. Property, excess properties that we have. Is there any Um, I sent the I sent the uh locations on the survey map to our attorney and asked them to create the advertisement uh for the uh uh for us to put out. I'll follow up and see where they are. Okay, well you'll put that on the the website like we do the other stuff where we can Yeah, we can do that out there. And the other thing was how about the uh the thing with Playmates, the intentions down there with >> Yeah. them. Yeah. The uh we served notice of the uh end on June 30th and I'm going to advertise that property when we advertise these other pieces of property. I guess the question I was more so asking, are they
101going to go to Kellogg? Yeah, me too. That's what I was wondering. She doesn't have to. I She doesn't have to. She doesn't have to. I I understand that, but we requested that or are we going >> My understanding is as no. Okay. Um We have to create our own, basically. She did She did indicate and you know, this was an informal conversation. She did indicate that if there was a need for an additional class that they would put it at Kellogg. Um, but she was not intending to to go to Kellogg with the other two classes. That's all I got. All right. Motion by Ginger. adjourn. Motion by Donita. Second. Second. In a All in favor. Aye. You both. Motion carries 5 to 0 at 6:37. Okay. Thank you all. Oh, no. Thank you.
102Oh, my pleasure. All of these were fantastic. >> One church.