001for those that have joined us online. We'll be starting in just a few minutes. Yeah, you can go ahead and >> flip those on. >> All right, we'll go ahead and call our regular meeting of the Wayne County Board of Education to order. It's 6:05. >> Sorry. Sorry about getting back. >> If you stand, we'll say the pledge. Dennis will ask you to lead us this evening. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Let the record show that all board members are present in person this evening. And we will begin with our first item on the agenda, our recognitions, if we have any. >> No recognitions scheduled this evening. We
002our recognition start at our next meeting. Um I believe we're going to be out at Spring Valley High School for some student recognition. >> 5:30. Great. >> Yeah. >> Okay. >> Yeah, we're starting that meeting a little bit early because of the recognition. >> Perfect. And no presentations. >> No presentations. >> All right, let's move on to our good news section. Yeah, I want to mention that um of course this we moved the board meeting to September 10th because last night at the West Virginia Culture Center, the Department of Education held their event, a celebration of excellence in education where they honored the uh 2026 teachers and and 2026 service personnel of the year. And uh the top five in each category were invited to the uh culture center yesterday evening. and I was able
003to go up with Nicole Pratt, the teacher for Miss Lynn, who uh was the county's teacher of the year and then was the finalist in the top five for for state teacher of the year. And so we are certainly proud of her. Um they out of those five they they select one to represent the state at the national level and a teacher from Ohio County received that honor this year. But anytime you're in that top five, you >> that that's a fantastic recognition. >> Great accomplishment. Yeah. >> Yeah. We're very proud of Nicole. So, I just wanted to mention that. >> Fantastic. >> Yes. Anyone else? Anything else? All right. Moving on to ourformational items. Regular board meeting on Tuesday, September 23rd, beginning at 5:30 at Spring Valley High School. Again, that's for student recognitions.
004So, we'll begin at 5:30 construction project updates. >> Yeah, we're kind of in a slow time for the construction projects uh because we have things wrapping up and then we have things that are still in a design phase but haven't started. So, not a lot of updates this evening. I do want to mention that the Wayne High School athletic roofs have been completed. We also did the uh a small roofing project at the Spring Valley High School football field for the electrical room there. Um the same contractors completed that project and uh that was a minor project. So um but it it's complete. We have um a we have uh the ceiling and striping of the Wayne or I'm sorry the Spring Valley High School soccer athletic field. We're trying to get that done. They
005tried to do it this past Sunday, but after all the rain Saturday, it was not dry enough. So, we've rescheduled for the 20th. So, I'll keep you updated on that. >> Okay. our bleacher repair. I had informed you we had had inspections done on on our bleachers and there were some problems found and those repairs are underway. Uh we have prioritized the football fields because it's currently football season. Uh but we've got a we've got a few sets of bleachers um mainly down at Wayne High School that are blocked off for the current time, but our crews are finishing up Tulsa tomorrow and then they will be moving on to Wayne Hot to get those repairs made so we can get those back over. Um needs project submission. So, we're going to submit a project
006to do safe school entries at all remaining schools that do not have a safe school entry. That that will occur uh tomorrow. Uh due dates Friday. I plan to get that done tomorrow and get that submitted tomorrow. So, we're working with McKinley to get to get the budget figures together and uh spent a good deal of today working on the document. So, we will be prepared to uh submit that here before the end of the week. Have you got a priority in case they don't approve all of it and approve some? >> They'll they will call um they'll call and give a priority list. So, I have not uh thought about that yet. Um you know, Benson was on our priority list when we turned in the major improvement project and of course it was
007the one project that they approved. >> Probably be the next. >> Yeah. So, we'll we'll take a look. Um Vincent, uh speaking of that that MIP project, uh McKenley was on site earlier this week and uh began their preparations for the Benson uh conversion to a safe school entry there. What that's going to consist of is we're going to create just a comp a separate entrance on the left side of the office. Right now it comes into the hallway on the right side. So, we're going to take out one of the windows and and put a door in and uh they will have uh immediate access to the office and there'll be uh a controlled area there >> the left side of the office. >> Yeah. Yep. >> So, it'll be farther to the east.
008>> Yep. Out there. We'll have to put a sidewalk in and uh it'll it'll be a new entry that occurs out there and it'll allow us >> have a little roof or something. and it it'll be up. It'll have a cover over it and uh it'll be ADA accessible when we do it too, which will be nice. >> Now, does it have a bathroom on that side or is that just another little room? >> The office does. That is where it's going. >> So, they'll >> bathroom will remain. Okay. >> But there's like a copy room there. >> Yeah. >> The copy room will turn into the >> Okay. >> to the uh what they call the the holding space. Yeah. >> Okay. >> Yeah. That was my old bathroom when I was down there.
009Yeah, >> that's the assistant principles. >> Um the uh final thing I'll mention CK Elementary School, the alumni gym um neighbor is working with um the city of Kenova. U regarding regarding the uh hooking to the water system to do the fire suppression and um we had good news on that. the city had found a pl they had they they had got a plan together where our access was going to be much easier and it could save some money on the project. >> And uh so that all that's underway neighbor is working with them on it. I really don't have any details at this point but uh look we're getting close to um having some designs that we can bring in and let you see. >> Great. >> And that's all I have at this
010point. >> Okay. Thank you. >> No delegations this evening. So we can move on to our superintendent reports. >> Okay. First up. >> Okay. >> First up is the permanent improvement budget. So that there's in your folder you have the budget. I'm going to let you take a look at that. If you'll take a minute and just look it over and then I'll go over it with you. Okay. [Music] So, our projected revenue, and Jeb and I worked on this um last week, um our projected revenue is $673,628. That's a conservative estimate. Jeb thinks it's likely to come in a little bit higher than that, maybe up closer to 800,000, but that's the number that we used in this planning. >> Okay. >> So, we already have current or committed expenses um that have been
011spent from our permanent improvement account. That included the roofing project at Laval Les. That includes the uh MIP work that's been done at Wayne Elementary School. Um that includes uh some of the design work uh from the needs project out at Buffalo where we're paying our our share of the bill there. And that included uh asphalt on the playground down at Wayne Elementary School to expand ADA accessibility. And then the next line down, so that that's 162,000 that's already accounted for. The next line down is is what we have planned for the year. And you'll see that that amount, the total amount is 505,000. And then your your second box gives you an idea of uh what we're planning on spending for the year. So first up is the Vincent MIP project, the safe school
012entry. That was largely funded by the state, right? We did commit a small amount of dollars to it, $7,000, which you see here. Um the Serita Kenova Elementary major improvement project was more of a commitment. Uh that's considerable amount more money coming in from the state. About $900,000 is coming in for the state for that project. Our commitment is $135,000. Um architect and construction management services for for Buffalo K through8. So, as we get heavy heavily into the design phase, we're going to have more expenses coming in um from the architects and construction management services. So, we've estimated that our share to be somewhere around $100,000 for the year, and that that's probably overestimating, but I just wanted to hold that money just if necessary. Next down is our Wayne Elementary major improvement project. This
013is the payoff. >> Okay, >> so we have paid everything up to this point. You remember that was um gosh, I'm thinking it was a $1.9 million project. We've got 188,000 left to pay off on on that project. Um the Wayne Elementary prek playground. Uh we're we've put the prek rooms there, but now we have to we have to do a playground there. And so, um, Lattis is a local company that's going to come down and move the playground equipment from the existing playground down to, uh, the elementary school. So, our initial build there is going to be $15,000. There might be some additional cost at a later time, but that's that's what >> we can't do it ourselves because that'd be pre-approved through the state or something. You got to have a licensed playground
014person that does that work um that does the installation. Uh facility buildings at uh Crumb and Fort Gay. So on your agenda tonight, there's a PO for some concrete. We're going to try to get um concession areas uh for Crumb and Fort Gay like we did out at Buffalo uh for those two sites. Um, so we've estimated about 30,000 per uh for that. So that'll be a total of about 60,000 and that gives us our total planned expenditures of around $55,000. So with that conservative estimate on the revenue, that leaves about $5,500 remaining in that fund. Now if you remember last year when we budgeted for this, we budgeted about $300,000 over top. it was between two and $300,000 over top um because we wanted to invest a little we wanted to invest more funds
015than the revenue uh that was being generated into the buildings um this year until we get that until we get that budget in the black. I would uh recommend that we try to stick to the number and then if if the revenue does come in uh more we're going to run into expenses. I know that. >> Sure. >> So hopefully that, you know, if there's an increase in revenue there, we'll be able to uh to use those funds for it and then if we have any, you know, if it looks like we're going to have a a pretty good uh balance there at the end of the year, we can start some flooring projects in some of the schools >> or if there's another driving need, we can discuss it then. >> Sure. So anyway,
016I just wanted to share that these are the projects going and kind of give you an idea of what we were into this year. Any questions regarding those items? >> No. >> Okay, we will move on to Okay, so we've established goals for the district and one of the key we talked at the last meeting that we would talk about enrollment stabilization. Before we get to the enrollment stabilization document, I want you to take a look at the packet of information. I believe it's stapled together in your packet. It's got the enrollment numbers at the top. >> Okay. >> Yeah. Looks like this. >> Yeah. Got it. >> Okay. The first sheet here is just a current look from today at where our enrollment enrollment numbers stand. Uh currently uh the enrollment numbers stand at
0175,729. Now that number last year the headcount number was 5,915. So that would reflect a drop of enrollment of about 186. the FTE number is uh the FTE number is down uh 319.92 over last year. That's the most important numbers the FTE number. Now I will say this, the discrepancy between the FTE and the enrollment typically is around 100 or less. Right now it's standing at 300 which tells me that um a number of those errors are likely to be cleaned up and I believe that that FTE number is going to climb before October 1st. >> Good. >> But I just wanted to give you an early glimpse of where it is and uh if it holds true to all the previous years that FTE number will will climb considerably. And I mentioned last time
018but like our virtual we have 45 virtual students. >> Okay. 45. Yeah, they're and that's a that's a rough estimate, but they're not they're not included in this count right now. >> Yeah, 45 >> October 1st they will be. >> Okay. >> So, it there's going to be some adjustments like that to help get that number down, but so I think we're going to end up dealing with a loss of somewhere around 185 186 somewhere around in there. >> Is there a reason why we didn't get the rest of the count the the rest of this page? >> I can because I couldn't figure out how to print it. Well, let's not go there. >> I will email it to you. >> I'm sorry, Todd. >> All right. If you go to the second page,
019now this is really interesting information. If you go to the second page, um there's two lines there, Johnita. Those color of those lines are >> orange and blue. >> Yes. >> Okay. Um the uh the blue line is the uh total enrollment. This first page is the entire district. So on the left hand side of the page, you see the population in any given year. >> Yeah. >> And then in the the right column says prediction. So, if you'll remember when we did our comprehensive educational facilities planning, they had a company that looked at the birth rates >> and they projected enrollments until 2030 for all of the schools. >> Yeah. >> So, that orange line represents what those predictions were at the time. Um, and so this gives you an idea. You can see
020that our enrollment is down. >> Yeah. We were projected to go down uh pretty much year every year, >> right? >> Um but the uh the number that were down is slightly more than what was predicted which is to be expected. >> Yeah. >> Um so you see those numbers there. >> Y >> and then if you keep going you are going to see >> uh school by school. So, I'll give you a minute to go through those and just take a look. We're done. >> So, it's interesting. Buffalo Elementary was just slightly above the predicted line and so was Buffalo Middle. >> Yeah. CK Elementary is significantly above the predicted, >> right? Wow. >> As well as CK Middle. >> Wow. >> Of course, you see that Crumb and Dunlow. >> Everybody else is
021below except >> Yeah, everybody else is below except for those schools mentioned. East Lynn >> level what was >> slightly below? >> Yeah. a little bit higher. >> Genanoa is just below >> Y >> Kellogg Elementary. There's been a there's been, you know, >> we looked at that >> at one of the previous meetings. There's been a, you know, a drop there. >> Lavallet >> is pretty much right on the line, but they've been above. >> Yeah, I know. >> So, they're hanging in there. >> Frederick has seen a Wow. >> a loss. Yeah. Spring Valley has been well below where they were projected to be. >> Paul said closer to the birth rate prediction. >> Vincent Meadow has in in the a few years ago they were above predictions but they've now dropped below.
022>> Wayne has consistently been below. Wayne Elementary. Same thing with Wayne Middle >> and I'm sure with >> Wayne High School. >> Yeah. >> So anyway, those those are the numbers and so um I know that's one of the key reasons that we wanted to talk talk about enrollment stabilization as a goal. >> So if you'll look at your um board summary sheet for the enrollment stabilization. >> Okay. I had sent you an original draft by email. This this draft has changed slightly as of taking input and and considered to think about you know some things that we ought to consider doing. So I want to focus on the page one the six strategy pillars. Um number one is the family experience and feedback. You know we want to make sure our students are our
023customers, our families are our customers. So, we want to make sure that we are doing uh everything possible to gauge uh what the experience is like for families in the school system. So, we've uh Joe Bias and I have talked about a student dashboard for families where they would automatically have live access to their students uh benchmarking uh all the assessments that came in any data that we pulled that we would have this this live dashboard and they would have attendance information on it and uh would just give them feedback on how their student is performing. I think in today's day and age that that should be something that school systems provide for families. And so, um, Joe and I had talked about this. We've been talking about it for several years. And the the
024state was working on something similar. So, we've kind of been holding back because it's a monumental task. U, we've kind of been holding back, but we need to pick that conversation back up and and move forward on our own if we need to. Um, but that's something that we would like to do. And then we need to look at satisfaction surveys. And the big thing that I'm interested in is exit surveys is when we have a student that withdraws. If we have a family that withdraws and they're not leaving the state, you know, if they're just withdrawing for uh another local provider, >> yeah, >> we need to know why. and then um we need to see if there's anything that we can do to help resolve that and keep them within the system. So
025when I say what the enrollment retention desk, I'm just talking about a better control of enrollment and I would like to be able to get an update on how many we have coming in, how many we have going out on any given day, right? >> Just so we know exactly what's occurring with that. >> So that's item number one. Item number two, um, in researching what other districts have done in states that have had, uh, school choice options for a lot longer than West Virginia, one of the successful strategies that that public schools have implemented is a portfolio of options. And in parenthesis, we called it choice responsive, meaning school choice responsive, meaning that, you know, we're going to have parents that that choose other settings, whether that's homeschooling, um whether that's a micro school,
026whatever it might be. But we do have courses available in the public schools that they might be interested in. So the thought would be is to advertise those to those families to let them know that those types of educational opportunities are available to their students. And of course, you know, we have a policy that if you're access if you're on hope scholarship and you're accessing those services, there's a there's a uh percentage charge that comes for those services just like the other providers uh um charge. And so anyway, um we would create those options and uh advertise those in case we had a homeschool kid who was interested in aviation maintenance. Um you know, that type of thing just just to provide those opportunities. Item number three, uh we're talking one of the big things
027is how do we h how do we make the schools engaging as they possibly can be and of course that comes down to subject matter and so we want to have engaging sec secondary pathways and we've done a lot of work with that. So we have the aviation program where we have students that are in class up at the airport. Uh we have the medical explorers where we have students in class at Cabal Huntington Hospital in St. Mary's. Um we're starting to look at this pre-apprenticeship course where these kids could have a course that they know is going to lead uh directly to a career and and to the apprenticeship program for the uh trade unions. We have the uh uh we've started conversations with Amazon about their uh business curriculum, the problem solving lean
028six sigma program. Uh that would be interesting. I believe for kids of course we have all our dual credit options through the herd academy and jumpstart and then the internship program which you're you're very familiar with. And so we want to make sure that we're emphasizing that those things exist and see what we can expand on there. But really what I'd like to see is as we move down to item number four is diploma endorsements. So in instead of just receiving, you know, the high school diploma and then, you know, you have your certifications that you earn and some of your CTE courses and things like that, but we would set up a system where a student could earn not only their diploma, but they would also earn certain endorsements on those diplomas. So here's
029some examples that are listed here. So you have a college ready endorsement. those be would be awarded to students who took a certain number of uh dual credit or AP courses and earned a certain number of college credits. Um the industry credential endorsement, so students earning specific credentials in their CTE courses that would be recognized officially on their transcripts. the workforce innovation endorsement that goes back to the lean six sigma uh it we would uh set up a pathway where where students can earn that innovation uh endorsement civic leadership so I would like you know one of the things that and at the bottom of the page you'll see a list of things there the civics's education the financial literacy the parenting and life skills I think if you ask what parents are looking for
030in schools right now. Those are some of the key topics that they want to see their their kids educated in. >> And so I would love to see us do something with a civic leadership endorsement where we set up opportunities for students to pursue outside of the regular classroom and endorsement. So that could involve some work over here at the at the uh courthouse. It could be uh setting in on u certain activities over at the courthouse, the Supreme Court trial we have coming up, just having them experience this civic engagement in different formats, we would have a prescribed pathway for that. If a student did that, they could earn that endorsement. Something related to the arts, we can uh do something related to digital IT skills as well. And then a transversal skills endorsement.
031Transversal skills meaning those soft skills that we constantly hear that the students are lacking. So we could set up certain indicators including attendance and behavior indicators and then uh again some opportunities outside of the classroom for students to participate where they can earn those endorsements uh to go along with their diploma. Item number five, uh, policy, innovation, and communication. So, as we look at these things, uh, you know, years ago, you used to hear about in innovation zones from the Department of Education. Um, you don't hear that used so much. But, you know, if if in implementing these things, if we need to maybe wave some graduation requirements or or embed some credits, that type of thing, we can always pursue it. >> An innovation. And that's something that Marshall mentioned on some of the
032smaller schools, but we wanted to get the enrollment up. >> Yeah. Yeah. >> So, is that a possibility we could work with them? >> Possibly. Yes. >> Okay. >> And then um um something else we might want to consider as part of that civic leadership endorsement is giving students um opportunity to participate in board meetings. um you know obviously as non- voting members and they would some of the information would be restricted if it was related to personnel or things like that but as part of that civic leadership endorsement um >> I like that >> having having an opportunity to provide us input and participate in the meetings would would be an idea and then item number six so we've talked about the high school level but you know what could we do to possibly
033improve the middle school level as Well, um, so the idea has come up about, you know, possibly doing micro credentials in grades six through eight. And again, we're talking about, you hear about the gifted program and things like that. So, we're talking about having uh having projects that students can work on that are embedded in their existing courses that come along during the course of the year. And if a student is interested in earning additional credentials during their middle school time, then we could uh we could create those pathways for them to do that and create engaging activities for them to participate in. One of the things I would love to see is a literacy and and and book club grow up at some of the schools. Um Christy Gibbs at Vincent Middle School uh
034was doing a uh book club at Vincent Middle School and kids were staying after school and there was a lot of interest in that >> and it's not going to you know it's it's going to help those kids academic scores there's no doubt in my mind that's right >> so anything that we can do to encourage that type of activity you know we look at civics and financial mini modules again uh community participation uh getting with elected officials and uh seeing how they operate in in uh in their roles, that type of thing. Give those kids a chance to experience that and earn those micro credentials. And then some STEM projects as well. So those those would be ideas that we could use to improve our services and to uh really kind of take a
035step forward about w with the opportunities that we provide. And so I would love to hear your feedback or if you have any other ideas that we should look at, anything we should be thinking about. >> I like really all of it. Really really like some of what can we do as a board to help realize this. Well, I think as as um as we pulled together action plans for any of the items, um I think it's going to be just supporting it with policy um will be the biggest factor and you know there's going to be some uh budget necessities that come along with it as well. You know, one of the things that we've tried to do is to make sure that these programs are available to students from all over the district
036and you can't always do that um just because of distances traveled and class time lost, that type of thing. But like the jump start program, we have students from all three schools attending. Well, that's a, you know, that's a significant cost for us. You know, we have to bus, we have to bus multiple days a week. So just investing those resources I think is uh is where it will come down to. >> Is that what I mean? We may have to prioritize some of these over something else. >> Absolutely. Yeah. This is a full plate and so you know there would be some talks about what priorities are. Um and then uh there would be a probably a multi-year plan to get it implemented. I think you're marketing um you mentioned marketing these types of
037services. Public school is now more of a business than it was in the past. So marketing is key and you have to serve your dad >> was talking about >> serve your customers. Yeah. Exactly. >> So I think this is a good >> we have competition. >> Yeah. Yeah. That is for sure. >> Any other thoughts? Anything you would like to say considered? >> Well, every time something good's going on, I don't think the public hears enough about it. >> Yeah, >> we've been discussing that. We need to figure out a way besides just our web page and maybe Facebook to get the word out to the public of all the good things that are happening in the county system and at the individual schools. >> So our suggested next step would be to get
038our strategic planning committee uh together. Uh we do that meeting annually uh to receive feedback. So, and that consists of community members and parents um in the district. Um what we'd like to do is maybe in early October take these six strategy pillars to that group, get some feedback from them on, you know, if they see this as something that they want and they're allowed to come up with something that, you know, we haven't thought of >> um that they would really like to see from from the schools. So these endorsements that you have on here, I mean those are pathways that we would provide for students and then they would recognize that on their diploma as instead of just being, you know, a plain graduation diploma, it would actually have that. >> Correct. It
039actually be almost like another seal on it. >> I like I like that idea a great deal. That would be >> a low cost to implement, would it not? >> Yeah. And it it would >> pretty innovative, too. >> It would really encourage students, I think, as well. You know, we have students that are, >> you know, >> they want to be at the top of the class. Sure. So, for example, your college ready endorsement, you could set up benchmarks there for them to earn that endorsement. That would include, you know, a number of courses completed, dual credit courses or AP courses completed. Um, it would include passing those AP courses, a score of three or above. >> Um, it would include um the uh uh qualifying under their SAT testing >> uh for not
040to have to take entry level English and math courses, but qualifying to >> to jump into straight college courses. If they hit those indicators, then we could declare them as college ready. >> Really good. and it gives them a target to shoot for. >> And it allows us to emphasize some things that maybe aren't all that clear to them. >> You could even do like this the plaques, you know, they have honors, high honors. Um, >> do they still do those with the diplomas at the at graduation? Do you still get a plaque if your honor honors? >> Yeah, maybe you could have something similar to that for each one of those endorsements. >> They're specialty, >> right? And then we keep >> that's recognition. >> we keep on hearing about the um the transversal
041skills, the soft skills. We keep on hearing that that you know from employers and from the community that that's what students lack when they graduate. So right >> um we'd like to set up an opportunity for them to be able to pick up those skills and and you know we're we're doing some of that already with the financial literacy classes. But you know parent uh on page two you'll see at the top the parenting and life skills is important and uh you know we just need to look at at ways to make sure that some of these basics are getting covered the time management the conflict resolution there's basic cal and auto maintenance in here that type of thing so kind of life 101 one. >> See what happened when they got rid of home
042economics. >> That was going to be my comment. >> I mean, really, yeah, home economics. >> My comment was going to be, I may want to take that basic home model course, >> right? >> We have cities courses. >> I took two years of home economics. I'll just tell you. >> Well, I didn't. >> We know. >> And we, you know, we need to get some student feedback as well. Yeah. >> So, we'll do that through the uh advisory team. and then uh >> okay, >> sounds like we got a plan. >> All right, >> so we'll move forward. I'll let you know when that meeting is scheduled with the strategic committee. Of course, you all will be invited for that, >> but we'll do that sometime in early October and then I'll bring those
043results back to you uh so we can discuss them here. Um, also in your packets is the LSIC meeting schedule, the proposed meeting schedule for this year. >> Okay? >> And so you have that information. >> Okay? >> And if there's any conflicts you have, if there's anything you would like me to move, you can just let me know that. And then the final thing that I will mention is this week um you remember when we were talking about legislation uh one of the laws that was passed was that the schools if they received donated signs with the national motto in in Godwe trust uh that those would be displayed in the main entries of all school campuses. Uh we received uh the signs this week. Um there was one of the U senators that
044had uh I think was the original proposer of the legislation that uh secured for schools across the state of West Virginia the signs. So I just uh I was going to give you a look at those. So I think we got >> I think we got two per building. >> Nice. >> So these will go out into the main entries of the schools here in the coming weeks. >> Fantastic. And that's all I have. >> Okay. >> All right. [Music] My thoughts here. >> Please read this. >> Okay. >> Very important. >> So, um, any board directives or board reports? We did have our fall conference this past weekend. >> Um, it was this weekend. Yeah. Right. I've lost my days. Um, >> yeah, >> it was uh it was interesting. There's a lot of
045a lot of information >> but I think we got some good information on the um support systems out there that we didn't know existed and special education um training coming up for us all. I especially thought the part where the lady was talking about, I guess she was from Marshall, where where kids were behind because they didn't have any skills and they were pretty well left on their own when they were prek. I thought it was interesting. She said, not only the the emotional support, they need to be taught skills to be able to handle those things. >> Right. Right. Right. And that's something we really need to look into with our prek people. >> The um you you brought up the special education training and um Randy had inquired about that the training that's
046required for all teachers because I know it's in the legislation. We talked about this before that the board is required to make sure that the teachers are in informed in person, >> right, >> about um specifically >> certain specifics related to special education services. So that those trainings were created by our special education department. They were shared with the schools. I believe the majority of the schools have already completed those in their back to school training and the special ed department is collecting the signin sheets to ensure that everybody has received that training. Um there is some uh professional development time remaining in the first semester. That's going to be school-based meaning schools have the direction of the training that occurs on those days. And if they haven't completed it, it'll be completed then. But
047that's the plan. So I don't have to go driving around through the whole county to individually meet with every we can ask at the LSIC meetings if we if we want to make sure that they receive the training that they need. That way we can cover on that basis if we need to. >> I think we're good. I think everybody knew that you weren't going to be able to go around. >> We were going to let Randy do it. We're just going to put him in the car. >> He's a big time lawyer. He's more capable of doing that than anybody. >> Right. And I think you all received a uh email today that the next training uh they've already sent out an announcement for the next training which is November the 15th at Stonewall.
048>> Actually, I have that here so we can sign up for it if we want. Anyone else have anything on that weekend of lots and lots of information? >> We got lots of information, that's for sure. Lots. >> All right, then. Um, no unfinished business, so we can move on to our new business. Our consent action items, uh, superintendent recommends approval of the following action items. Additional items received prior to the time of the meeting may be added. Discussion and or separate action of the items may be requested by members of the board andor the superintendent. And I believe we have an addendum. >> Yeah. We can go through those changes. >> Yeah. So number one is to consider for approval the recommended personnel matters pages one through three. >> Let me let me go
049through the changes with you. On page one >> there's a middle initial that's added on to the list of substitute teacher teachers there. That's Michael C. Atkins. >> On page two >> there was a blank on your agenda. This is a position that we've had a hard time uh finding somebody uh to take and we had some new employees that bid on that. So, we were going through the process of making sure that uh they passed their physical exams and and all that. So, Virginia Honeyut is being recommended for that position. Um the effective date on that instead of September 11th, it's going to be upon receipt of the background check. Okay. Um, we do not have her background check back yet. So, she's not going to start until we get that back and but
050we do want to start her immediately because uh East Lynn has been without somebody in that position because no substitutes are taking it. >> At the bottom of the page, you have Jessica Watts. That's uh middle initials been added there. Jessica D. Watts. And then on page three, there was just a change in a spelling under the request for leave of absence. >> The very first name, the Robert Chaffen, >> one of the Fs has been eliminated. >> So, we're taking off an F. Off an F. Okay. >> But you know what? I've seen people in this county, someone put one F in, some too. I can see where that's confusing. >> Right. >> Missy, I have a question. I I've got a couple of personnel issues that I want to discuss. It doesn't pertain
051particularly to this, but they've been brought to my attention. >> Okay. >> Do we need to vote on this and then me request an executive session or how do you want to do that? It's nothing nothing any of these >> not directly. >> Okay. Nothing that would affect your voting. Okay. Let's take care of that. >> Make a motion to approve as revised. >> As revised. >> I'll second. >> Motion by Randy to approve as revised. Second by Jonita. >> Yes. >> All right. Any other questions or concerns on the current personnel matters that we have in front of us? >> No one. >> All in favor? I >> any opposed? >> Motion carries 5 to zero. Now >> we want to go ahead and um make a motion for that. >> I would like
052to make a motion during executive session to inform the board of a couple personal issues has been brought to my attention. >> I'll second motion by Mark for an executive session to discuss specific personnel matters. Second by Johnita. All in favor. >> Any opposed? Motion carries. 5 to zero is 651. 651. 51. >> Okay. Those online, we will uh the meeting will continue uh when we come back out of executive session. Mark, can you hit your button there? Get off the mic. All right. Are we back on? >> Oh, >> it was already on. All you had to do is hit the Yeah. >> Everybody green? >> Yep. We're good. >> Okay. Can I have a motion to return for a second? >> Second. >> Motion by Janita, second by Dennis. >> All in favor?
053>> Any opposed? Motion carries. 5 to zero. It is 7:12 and just for the record, no decisions were made while in executive session. So now that we are past personnel matters, let's move on to number two. Consider for approval the purchase requisition order and quotes in excess of $5,000. That's pages 4 through 13. >> Motion by Randy, second by Jonita. Questions, concerns, comments? question. >> Okay. What about our addendum? Is that considered approval though? >> That's a >> No, it'll be a separate action >> because there's no money to do business. >> Okay. So, uh questions >> on the first one, the very first one, the uh >> license agreement. >> Page number. >> Yeah. >> Page four. This is the online educational program they use for alternative school for alternative school students. >> Is
054there something special? I thought teachers I thought we had teachers that taught that. >> We do, but they they have uh they have they have kids in multiple grade levels, multiple subjects. So, it's a uh it's a it's not an online it it's an online software that they use to assist them and that the kids work through that the kids work through and they take tests on and that's how they earn their credits. Okay. >> So, they've used it for years and um it's paid for out of the grant that pays for the alternative school and >> Kevin >> that's what it is. Then on the next page, >> okay, >> Kenova Elementary reccocking of windows. Tell me that's to an old part of the building. >> No, that's to all the windows in this
055school. So it was not covered under the original contract. Um because the length of time that the school has been opened. Um so you remember we had water issues this summer and had to have some drywall tore out. We had some mold issues there right at the beginning of the year. Um the contractor came in, not this contractor, neighbor came in and they recommended that all the windows be reccocked and um May Contracting is the one that did our window installation across the entire district. And so uh we brought them in to reccock those windows, but that's an expense for us, but it had to be done. >> Wonder why that didn't last any longer than that. That school was not that old. >> Oh, we had problems after it was built. >> It's uh
056eight years in. >> Yeah. >> Eight years in. >> I asked the same question, but we tried to um get it under warranty, but neighbor had already done it once. So, I guess we had a >> Well, you can't blame and Neighborall did do an a lot of warranty work in the building uh this this summer, >> but that that portion was not covered. >> That's all I had. >> I just wanted to know like um these think pads, who are those for? Page nine, teacher computers, but it doesn't say where or who. >> Let me look. Give me just a second. >> Okay. 150 of them, I think. Yeah. >> Yeah. So, these are these are replacement computers for uh teachers across the district. So, it could be various sites. >> Replacements. >> Yeah.
057It's just replacements. So, um we have computers that are aging out every year. They buy so many and replace just to keep it rotating. So that's what this >> gotcha and um page 11 is this debro incorporate a new company. >> Yes, >> because I researched >> why why did they how did they find that or is there a certain reason that we're going there? the Yes. The um uh Crumb HVAC system. >> Oh. >> Is is um Mitsubishi >> was the manufacturer. >> Okay. >> There's >> Okay. >> Not anybody. >> Oh my goodness. >> Anywhere around that works on those. Um, we did there was a a place out of Virginia that could work on them and it was going to be about the amount of this PO just to do a service
058call. >> Okay. >> Wonder. >> So, we've um the maintenance department um worked Matt Stanley worked to identify somebody that could provide those services. This was the company that was found there. So, this is the HVAC company and uh uh they didn't say that earlier. And I would just thought it was just regular maintenance contractor. >> They assist at Crumb and they assist um they've assisted at CK as well. So basically it's a it's another it's another alternative to Mason Masonberry. >> Okay. >> By the way on the >> CK or Crumb? >> Crumb was Swope. CK was neighbor. >> Yeah. >> He's the one brought all the Mexicans in and stuff. >> I don't know. That was before my time. the u uh but the HVAC system itself is like a Mitsubishi system and
059it's it's we've had a hard time getting somebody that >> I'm sure >> that can address it. >> It's just nice to have an alternative. >> We use the same same uh HBAC at CK as we did at Pro. >> I doubt >> I think it's a D. >> No, CK CK is Dykan. So, we've got that at CK and that's those are much more >> it's it's easier to get somebody to work on those. >> Mark, did you have a comment? >> I just did those units at Wayne High School get squared away and down there where they were having those issues. Remember I talked to you about it? >> Yeah, I I believe so. >> And those parts that were taken off of that other unit were never returned from last year or
060this year. >> Okay. >> Mason and Barry taking them off. Okay, I'll uh I'll double check that uh they had communicated to me that they had been returned. So, I'll double check it. >> All right. Any other questions, concerns? And the two concrete pads on there are for the concession stands. Yeah, correct. >> We have we poured those yet or are those in process? >> I think No, I don't think so. >> Okay. All right. Any other questions, concerns? All right. All in favor? >> Any opposed? Motion carries five to zero. New business, separate action items, and this is where our addendum will fall in as well. Um, think it's on there. Okay. Number one, consider for approval of the lease agreement between Judy James or Doug James and the Wayne County Board of Education
061for a rental of space for the radio tower located on Cotton Hill Road, Moses Fork Mountain in Chrome, West Virginia at a cost of $260 per month beginning July 1st, 2025 through January 31st, 2026. I'll >> make a motion. >> Motion by Dennis. Second >> second. and >> we had discussed this before. This is for the uh bus bus radios and so that's why it's through January in case we can make the conversion over to digital. Randy had uh found some issues with the contract. So I think we've got all those corrected and uh ready to move forward. >> Looks like it does. >> All right. Perfect. >> All right. There's no questions, concerns with that item. All in favor? I >> any opposed? Motion carries five to zero. Number two, consider for approval of
062the new policies and/or revisions to um existing policies for further administrative review, further board review, and or 10day public comments. That's policy number 3120.12. >> Motion by Jonita. Second, Mark. >> We have to approve this policy annually. And then what it this uh allows us to establish critical needs and shortage areas. And then if we need to use a retired employee for over >> the 140 days I think it is that they're allowed to sub if it's in a critical need then it won't impact their retirement. So you have the this year's policy >> and um the uh I believe there's two identified subjects in the policy, >> right? Mathematics and special ed. >> Math and special ed. >> Yeah. All areas. >> Yeah. >> All right. Any questions or concerns on that policy? None
063heard. All in favor? >> Any opposed? Motion carries five to zero. Number three, consider for approval out of state travel for employee to travel to Tampa, Florida for the to attend a national athletic director's conference December 12th through December 17th, 2025. And that is school funded. >> Motion by Jonita. >> Second by Mark. >> Any questions or concerns on this employee travel? >> None. All right. All in favor? >> Any opposed? Motion carries. Five to zero. Let's uh consider for approval rescheduling our regular board meeting for on November 11th, November 25th, December 23rd, May 11th to the following dates. November 11th uh to November 10th, 2025, November 25th to November 20th, December 23rd to December 16th, and May 12th, 2026 to May 13th. >> We already we' already discussed this, but it's just formal. >>
064So, Dennis made the motion. Janita made the second. >> Just switching some dates around if all everyone's okay with that. Any questions? All right. All in favor? >> Any opposed? >> Motion carries five to zero. Our addendum under new business is consider for approval the contract with playmates to provide prek services to the district for the 2526 school year and that is in a separate attachment. >> Yeah. So you have the contract and the agreement and then you also have a chart uh that just goes over details of the contract over the last three years. So as you as you know we had talked previously that we had had a deficit in the prek program itself. Um, and so we work to um, review the contract and to tighten up on the expenditures for the
065contract. and Jason is here in case you have any specific questions. But just to give you an idea, if you look at the third line where it shows, and I'm looking at the chart, um the contracted school year is 2526. You'll see that um the cost per pupil is $5,343. That's 169 students served for a contract total of $93,015. >> Excuse me. before we made the reductions in the contract in the past. If if we would have continued with the same uh with the same uh contract as as has been approved in the past, that would have been a million10. Okay. So, it was a reduction of $107,199 in the contract, which was a 10.6% cut. And then there's an additional cost to the right, the 145,000 that is for additional special education aids that
066the district provides for students with high needs. Um that uh contract has been reduced by $14,000 over uh what it would have been if we were under old terms. So, um, total, uh, we've reduced expenses for for this contract about $121,000. Now, the reason that you see that cost per pupil, you'll and I'm going back over to the third column over the cost per pupil in 2324 that was $5,53. And Jason has put on this chart on the left hand side how that works. So, and that's the highlighted information that you see. So, the state aid funding for that year per child was $5,945. 85% of that was that 5,53. That's how the contract has worked previously. >> 2425 that state aid number raised to $6,555. 80% of that was 5572. For the 2526 school
067year, the state aid raised to $7,03247. So you can see the state aid and that's per child has went up over $1,000. >> And so um we subtracted out uh step five the adjustments that we made in the contract. We withheld step five funding and then we looked at the positions that we were over formula on the service side and and uh uh distributed that cost among the contract holders as well. And so um that we reduced that state aid funding amount to 6,227 prior to taking the 85%. And so, um, when it's all said and done, the amount per child was $5,343. And as I stated before, um, that's about $121,000 uh, deduction to the contract than what it's been in the past. So, if you have any questions, Jason's here and between the
068two of us, hopefully we can answer them. I guess the only question I have, it's going to pertain specifically to the the West Morland facility. You have an update on that. And my concern that I've expressed a couple other times is the utilities there. Are we still going to be responsible for those utilities during that this school year? >> Yeah, we are. We are right now. So, the uh Fort Gay facility, the transfers happened. So, we are working right now getting the transfer uh getting the utilities uh transferred over to the uh city. um at the West Morland facility. Um our attorney wanted to have the because there's because the building's split up and there's other entities that own part of the building, they wanted to have a survey before they did the deed work.
069That survey has been completed and she's working to uh finalize the deed. So, it's moving slow, but I think we should get it done this month. Now, we had given um we had talked about the use of the building and had told playmates that we want that program moved down to Kellogg and that uh they had like 30 days to respond to that request and then based upon that response we would determine what we were going to do with the building in the future. I have not received a response that 30 days passed as of Friday. So, I sent in writing to them yesterday that, you know, I needed to hear something now. Um, so by your next board meeting, we should be able to uh should be able to give you an answer whether
070they're going to move it down to Kellogg, what their plans are. We had agreed that if they would move it to Kellogg, we wouldn't make them move >> right now. >> Um, we would let them finish the year in the building. We would cover the utilities, etc. If they're not going to move, then that'll be up the board to how we proceed with that property. Okay. But one of the things that we wanted to accomplish, Mark, in these reductions was um you know, to make sure that uh we were getting reductions in these contracts to help with some of those expenses. >> We had to go through the state board, I think, to be able to move them. >> Yeah, there's a cooperate >> state what's it called? >> Technical assistant So we have we
071have a core team at the state department that m mirrors the same team that I have here at the county level. So we have a DHHR member a state representative as well as a head start representative the state state department that mirrors the same team same team. So they're coming down to have a respons team can have request for the meeting and a request has been sent to the state department one of the teams. >> Gotcha. >> Have to prompt them along. >> So, as soon as they send a message, let me know. >> Gotcha. >> What um if she decides not to move them, what recourse do we have? Can we just create one at at Kellogg ourselves if we're under that 50% mark or whatever whatever the rule is now? So, it's kind
072of a a sticky situation. So, their enrollment is down right now. Uh we have just a little over 20 kids at West Morland Playmates. Their enrollment is really down. So, we have plenty of space there at West Morland Playmates. So, opening up another classroom would be really hard to justify right now at Kellogg because it would totally be taking from those 20 kids. >> So, I would have to have that technical assistance from them. So, we've got to go over the applications to come over to see if there's a lot of kids that are coming from childare and the majority of those this year are coming from child care. We don't have a lot of community based partners that are like outside community based partners, right? Coming to playmates. So, not a lot of nonchopare
073to playmates. That's why we >> Are you saying 20? >> Dennis, hold on. Hold on just a second because let me get this thought out before I forget it. So, we can't we can't physically make her move them because it's more of a child care situation rather than a >> if the building closes like if she does not like however the building comes, she has to either open up her own facility to house those kids. So, she has space in her own building to house the kids. and they have the requirements met for prek, then she can house them there at her site. >> Okay. >> So, she would either have to have two classrooms ready to go at that time >> somewhere. Yes. >> To do that and >> in the same community, >>
074right? And what I guess in my mind, the board is who is responsible for providing those prek services to this this area. Yeah. So, I don't understand why we can't say we have space in this building. You're welcome to it. We want you there. That's because that's our building that she's in as well. >> Right. >> So, what's stopping us from saying you need to move from building A to building B. >> Exactly. And that's why I've been talking with the state department. I think that's part of the technical assistance team meeting when we have that that I'm going to be talking with them about. >> Okay. So that's >> so that team can and that's basically what we've sent at this point, right? That's what I've talked to the state department about. So when
075they come in, >> I'm already relayed that message to them about the cost of utilities because we have to do budget sheets to reflect where our money is being spent. >> Right. >> So that's part of our expense. This goes on the budget sheet of how much money we've been spending off classrooms in addition to what contract base we have. Exactly. So we went above our contract and spent more money in those classrooms. So it's part of what we have to show on those budget sheets to the state department of our contribution to the program. Okay. >> so if we if we shut down the facility um if we shut down the West Morland facility then her option is to move it to Kellogg or to find another site to offer it there within the
076community. Uh, but I think what my question would be is could we say we're going to offer a prek program at Kellogg through the board and we don't we no longer need this uh we no longer need an outside agency to provide those services. >> That's where it's really really >> that's where the technical assistance team has to approve it. >> Yes. because the technical assistance team didn't come in and say that's not a possibility. So they have the final saying at that part in time because when the core team the members of the core team here at the center which is me Janette and Mary Olson who's the core team members we have final say on how things go. So we have a voting system. We have an impass statement where I can get
077Alexander to kind of come in and help with that decision as well, but it still doesn't always go. So the impact still is two to two, right? >> You have to call in a technical consistency meeting and they have the ones that have to come back and say, "Okay, let's get around the table and make a decision because unfortunately the power doesn't lie past the court." >> Which is crazy because it's not like any other great >> and we're tasked with all you know, right? providing the services but yet we can't direct where the services right >> are provided. >> Now the 20 kids you mentioned >> those are West Mor kids >> some are and some are not. Some are childcare students that might be attending in other locations just like open enrollment. >>
078There's only 20 pre >> Yes. Right now there was like 23 on the last count that I had. We had a couple new kids coming in this week >> in that whole facility down there. >> I had 17 before school started. >> And to follow up on what Dennis, that was my question that I had too, Dennis. How many of those students that were serving in that building that that are actual Wayne County students that their parents are Wayne County taxpayers taxpayers? How many of those students in there are fit that criteria that I just gave? >> I'd probably say about 60 to 70%. >> That's not exactly what I asked. >> I was just saying like generally speaking, we have about 60% of kids that go from central city because they're so close right
079there. They come here for childare. >> Little little about 12 to 14 students something. >> Yes. Somewhere around that. I can't it's hard to say because like I don't always have all the applications in front of me to review because they get the applications after me and then the schools enroll them. So I have to go through each one and see. I have to do that and give you a number. Would you like for me to do that? >> Yes, please. What age levels are they? >> They're all four years old. I have just a few three year olds. Three year olds at the time that location. >> Can anyone sit in on that meeting or is that just a closed meeting for those? um individuals. >> I know Alex I asked Alexander to already
080set in on it, but I think I'll find out and see. >> Be interesting just to be part of that process. At least see how it works. >> Yeah. >> So, >> I'll find out. >> Okay. I appreciate it. >> Those numbers, >> but this is a at least a start. It's a $121,000 savings on that end of things for us. Every little bit helps. So, That'll that's that's a start. All right. Any other questions or concerns about our contract with Playmates? All right. None heard. All in favor? >> Oh, did I have a I'm sorry. >> Yeah, we need a motion. >> Motion. My motion and second are not on this page, so I forgot what I was doing. >> Okay. >> Did you make that motion? >> No, I haven't said anything, but
081I will. I'll make it. Motion. >> Motion by Chonita. >> We got to have it. >> Second. >> I'll second. >> Second by Randy. All right. No other questions. All in favor? >> I. >> Any opposed? >> No. >> Dennis, did you vote? >> No. Without >> I'm for it. Okay. Okay. >> All right. So, we can move forward with this contract. 4 to one. And then we have one more contract to go which is the uh head start contract. >> So hopefully we'll have that on your next agenda for you. >> So uh we can move on to our potential items for our future agenda. Um we will have acade the next meeting we want to focus on um academics and budget. Um so we're going to have benchmark results for you from the
082beginning of the year and uh the balance scorecards are going to be released by the state and uh so we'll we'll be able to look at balance scorecard data as well. Um, we do want to continue to look at budget items uh related to other areas outside of the PI fund that which we went over tonight. So, that'll happen at that meeting. Um, I want to start having a discussion about legislative uh preparation for the legislative session and maybe start getting our thoughts together. So, if we do another invite this year, we can do that prior to the uh prior to the session and and have our thoughts together on on what it is we would like to see. Um the um Mission West Virginia, that's the contract where they do some education in our
083health classes. Um, there had been some complaints that we had received last year and so we've worked on an addendum to that contract and I provided that addendum to you this evening for your review. But what it will allow us to do is to uh create an opt in or opt out, whatever we choose to do uh for all students. And that existed before, but this formalizes that process. And then it gives a uh it gives a a review of the curriculum uh for the district prior to it gives us the ability to have the curriculum for parental review if any parents want to review it. So there's a number of items that that uh we've included in an attachment that they have agreed to. So I will have that for your consideration on the
084next meeting as well. Um, our request for proposals for school mapping is due to come down tomorrow. Um, I'm not sure that we'll have that on the next meeting and that will be within the next two meetings on who we would be recommending for this school mapping project that's required by legislation. That's all I have. >> Okay. >> Anyone else? >> No. All right. >> Motion to journ. really neat. Motion by Randy, second by Mark. >> We changed it up. Randy, >> I got I got to get on my game here. >> All right. All in favor? I >> You post. Motion carries. Five to zero. It is 7:41. >> That is it. Thank you all. >> Gota have some fun when we can, right? >> That's right. Good deal. >> Yes.