001online. They attached this to Wendy's today. Yeah, [Music] 21. My email's messed up again. I got to get Joe to reset it. It hates me. I guess. Are we ready? All right. We're going to go ahead and call our regular meeting of the Wayne County Board of Education to order. It is 6 o'clock. And if you'll stand, we'll say the pledge. We'll give you the honoriance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Let the record show that all board members are present in person this evening. And the first item on our agenda is recognitions, which I'm guessing we don't have no recognitions this evening. No presentations this morning. No presentations. Move on to good
002news. Then um I wanted to I can't remember if I mentioned it the last meeting, but Robbie Thompson was recognized as the Halley Harless teacher of the year uh at a ceremony at Marshall University. Uh so this has to do with the Harle Center and they select the teacher from this region as a teacher of the year. And it's been it's been quite a while since a wing since a Wayne County teacher has been named I think since like 2012. That's awesome. So it was great to see Robbie received that recognition. Congratulations to Robbie. Yes. Absolutely. Anything else? Anyone else? Okay. Moving on to ourformational items. Special meeting on Thursday, May 22nd, beginning at 5 in the board conference room. a special meeting on Tuesday, May 27th at 4:30 here in the conference room as
003well. And then a regular meeting on Tuesday, June the 3rd, 6:00 in the board conference room. What's the one at 5 on the 22nd? It's going to be personnel. Oh, gotcha. I think you said the And then the 27th is the budget. 27th is the budget. And that'll be the that'll be a very short agenda because we have to go to graduation. So after Yeah. Uh, speaking of which, commencement ceremonies are May 27th for Wayne High School at the Civic Arena, 7 p.m., Spring Valley, May 29th, 7:00 at the Civic Arena. And then Tulsa High School on May 30th at Tulsa at 7 p.m. Last day for students is June the 9th and the last day for teachers is June the 10th. Moving on to the next item, construction project updates. Yeah, we'll start. I'm
004going to give you a handout here. This is uh the contractor's report for the Wayne Elementary School additions. If you take one, pass it down there, you'll see that they've poured concrete for the electrical room. Uh masons have completed the cleaning and the cocking of the brick on the building. Plumbers had 100% roughed in. Um mechanical contractors been working on tying in their water and will be tied in by the end of the week and electricians were scheduled to pull. So that should have already occurred. And uh so all that work is is going ongoing. And so u Dixon Electric is part of the project. They plan to have the main feeder wire pulled. Uh the mechanical contractor plans to have his tie-ins done by the end of the day on that was as of
005April 18th. Uh ruffers had their metal delayed a week and they uh that metal did come in. The metal is down on the roofing. So everything is moving along. Um, I had told you at a previous meeting that we had a issue with the uh one of the the HVAC units ordered not fitting on the roof between the uh I call them rafters between the uh steel that was put up for the roof and so they're still working on that issue but we we should be near completion with that. So I'll give you an update on that once we hear. Okay. So that's the Wayne Elementary School MIP um CK Alumni Gym. The renovations there, the pre-bid is scheduled for May the 27th and the bid opening is going to be June the 10th. So
006the SBA has approved um the SBA and the Department of Education have approved the uh specs for that project. And again, pre- bids May 27th, bid opening June 10. uh the Wayne High School athletic facility roofs. We're doing roof replacement down there of pretty much everything that is on the visitor side of the field. The weight rooms, the locker rooms, uh the uh the uh I think it includes the concession stand as well. All of that is currently advertised and uh that bid opening will be in June as well. uh Spring Valley High School, our drainage project which you approved on your last meeting materials were scheduled to be delivered today and they're doing their surveying and everything that they need to do. So work will begin on that project in earnest on Monday. And
007then um we have submitted the major improvement project for some safe school entries at four locations. I had reported to you about that before. we submitted are three of the schools don't meet what's called economies of scales meaning that they don't have the enrollment that the SBA asked for in a school uh to be able to u be approved for a project so we have to turn in waivers for those submitted all the waivers for those schools today so that shouldn't be an issue and then we'll get news on that project as well in June um I'm not holding my breath on that one I think they had gosh I can't remember that the they had millions and millions of dollars of request and uh the amount of money that they had to give out
008is far less than the number of requests. So um we we've been pretty successful at getting major improvement projects over the year. So you never know, but I'm not holding my breath on that one. But I'll keep you posted when they make make their decision in June. Okay, that's all I have. Question. Sure. I go with the question concern. It was brought to my attention about the Wayne Elementary there that there's not a custodial closet in that wing and there was concern about the distance that they were going to have to push the carts of water and stuff back and forth. Okay, I'll double check. That's it. That's all I have. All right. Don't think we have any delegations this evening. So move on to superintendent report our uh fiscal year 2025 audit report. Yeah.
009So you have I believe Jeb has given you that your full audit report for the year. Johnita attended a meeting was it last week John? Uh yeah I think so. and uh the F Jones group uh Michael Massidi was in attendance at that meeting and just went over the highlights of the audit. You have the full audit report including a letter to you from the F Jones group regarding the audit. If you'll look at the handout that came with it, the presentation that came with it, we're just going to we'll just go through this. So on page one you see the timeline that this occurred. So we contracted with F Jones um back in November to do the audit for the fiscal year 2024. Uh they conducted preliminary procedures in January and February. They did
010their testing that's pulling their samples from the various departments in March and then they issued the report around March 27th. You go to the next sheet. Here is your summary of uh and again you got to remember this is at as of June 30th of 20 24 and so these audits always lag one year behind. So on the first sheet you have the district-wide balance sheet. So there's some good news here. If you look at your assets that are reported, you'll see at the end of 2024, our assets were reported at 137,829,564. And what's positive about that is that there was 112 million in assets in 2019. So between 2019 and 2024, the assets have risen by about $25 million. So he pointed that out as a positive. And you can see it was up
011about 12 million as well um from the from the prior year between two 2023 and 2024. And then you have your liabilities listed. And then you have your net position, your total net position. Jeb, did he indicate the total net position had I had made a note that it had improved by about $31 million? Is that correct? From 19 Yeah. Yeah. From Yeah. from uh from 2019 to to 2024, the uh total net position had improved by about $31 million. So that was positive as well. And you can see there at the bottom that um the uh the district's worth uh increased about 11.8 million from 2023 to 2024. Jeb, anything else you want to point out on that page? Yeah, the most of most of that increase as you said is related to the
012capital assets. Most of that was through the money co money. So, windows, uh, roofs being put on, HVAC improvements, plumbing improvements, all of that. Uh, money well spent showed up in in that in those numbers. Good. Okay. Okay, going over to the next page, the districtwide income statement. So, you see that there's a pretty substantial difference there between 2023 and 2024. He's indicated that that was caused by the influx of federal funds, specifically pandemic related funds, helped raise that number considerably. If you look towards the bottom of the page, you'll see the total expenses in in bold letters. Total expenses increased from 83 million to 88.9 million in 2024. Yeah. So again, going back to the net position numbers, the net position improved by about $12 million and the ending net position was listed at
013$111,000. Jeb, anything else on there you want to point out? No. Okay. the next page and we've talked about these numbers many times but the next page uh when we get this audit it just solidifies that the numbers that we've talked about are accurate. So it's always important that those numbers do come back to be accurate and they are. So on the 2024 audit summary you have the fund level balance sheet. So really the first column is the one that Jeb always encourages encourages us to pay the most attention to and that's the general current expense fund. So you'll see the assets were at 9.4 million and then you'll go down you'll see the liabilities were at $6.2 2 million. And then on down, the second number from the bottom in that column is the
014uh total fund balances for the general fund is at 2.7 million. That's consistent with what we've been reporting all year long to you. So the 2.7 million was the general fund balance at the conclusion of the year. Now he did point out a positive on this page and that is on the in the very right column the total governmental funds. If you look at the third number from the bottom, the unassigned fund balances, you'll see that number was at 5.5 million. and he said that that was the number to look for on this page. And so that is u unassigned funds uh that are in the district. He indicated that that number was 2.3 million in 2023. It now sets at 5.5 million. But there's an asterk with that. So if you if you look
015to the left, you'll see the U numbers that tallied up to that 5.5 million and 4.6 million of that was in the special revenue fund. So that's, you know, quite a bit of that was uh was through COVID funds coming in. Jeb, anything else on that page? [Music] Okay, going to the fund level income statement. The next page. Again, we'll pay attention to that very first column, the general current expense fund. And about 3/4 of the way down, there's an item there that says excess or deficiency of revenues over expenditures. And you're going to see that for us, we were 1.4 million in the black with revenues over expenditures in the general current expense fund. But again another asterric couple lines down you see the transfers out in parenthesis you'll see 4.1 million. So, we
016had to pull 4.1 million from the general current expense fund to make up for some of the other funds. That includes the uh that includes uh approximately a million into the special revenue fund, one 1.5 million into the special revenue fund stimulus and stabilization. Jeb, remind me specifically what that's referring to. That is the uh that is the essence fund. That's that's your federal grants, special grants, special project grants like title one, right? Perkins money, state grants, per that I was going to the permanent improvement. Permanent improvement was just short of a million and then capital projects 654,000. So there's there's been a considerable investment there in the permanent improvement in the capital projects which has helped raise those uh that that asset that net worth. Uh and you see that reflected there through those
017transfers out into those programs. was some of that SERF money was that some that we had to spend before we got re reimbursed for it because it had to be spent by a certain date. So So that that money probably came back later later on. So this number is just a snapshot of that particular date. So okay. Yeah. Yeah. Yeah. This is a snapshot at June 30th. 30th. So then you look, you see that same number again, the 2.7 at the very bottom of that column. The fund balances ending. Okay. That 2.7 million. Jeb, anything else you want to point out there? The uh we've been talking about the special revenue stimulus stabilization fund. that fund is going away right so in the budget proposed budget operated budget there is no there won't be a
018column for that for71 so all in all if you go over to the right hand if you include all the funds including the special revenue funds as well you'll see that the total revenues over there in the on the right were listed at $108 million for the year and then the total expenditures were at $1085. So, right below that, you'll see that uh in parentheses there, the $446,823, we exceeded revenue with expenditures by $446,000 for the year with the fund balance ending at 2.7 million. And then the last page, every year they're charged with part of our report that goes to the state with these audit reports. They have to pick a particular program within the district to audit. And so this year they picked uh the title one title one office and the co
01919 funds which also ran through our federal programs office through our title one office. You can see that we expended $22.7 million in federal funds during 2024 and there was no findings noted in the audit report for those programs. So that's that's excellent. Yes. Very good. Very good. Johnita, was there anything there that I missed as far as what he had pointed out? No, I don't think so. Todd, now you have the full audit report. So, if you have any questions, um, regarding the full audit report, just be sure and contact Jeb and if we can't answer them, he will get Mr. Midi to to help us provide answers as well. Do you have anything else you want to say about that? I always just turn to the last page. Read the 80 some pages
020and I look That's good news. And then the uh it wasn't listed on here, but I had received an email from the state department of education. They they sent a letter from Patrick Morsy that was addressed and I you should have this in front of you. It was addressed to parents, students, and school officials regarding the vaccine exemptions. And uh so the legislature did not act to lessen any of the vaccination requirements and the governor uh still believes that the exemption should be in place through the executive orders and he outlines his thinking here, his legal thinking as to why he thinks it should still be in place. So, um, we've been notified by the state department of education that we're to continue as we have been and that if families produce a letter from
021the Bureau of Public Health uh, stating that they've claimed the exemption from the vaccinations that were to accept those and enrolled the students and that's outlined here in this letter. That's all I have. All right. board directives. I don't think we have any of those, but we do have some board reports this uh this evening. We had a training last weekend for some of the legislative changes. I think Mr. Alexander had some uh similar training this past week as well. So, um I'm sure you have a list and I have a list. So, we can kind of go through those if you'd like and update everyone. Feel free jump jump right in. Jump right in. Where do you I don't know if mine starts where yours starts. Yeah, I've got um House Bill 2003 that's
022prohibiting cell phones in the classroom. You have that one? I know that we have a um policy already, but we just need to make sure that our policy matches the requirements in this policy. So yeah, we'll have to make sure it complies with Yeah, that's with that new law. And I'm sure that there's probably a thing or two that will need to be tweaked, but yeah, we'll we'll do that this summer. Yeah. Also had, if we back up just a minute, policy or Senate Bill 652, the expanding cardiac arrest provisions to elementary schools. Um, I didn't think about this before and I don't know if our facilities that are like the Buffalo baseball field if they have access to the emergency plan and an AED on site because that's technically our property, but there's several
023different leagues that use that facility. So, yeah, I need to follow up on that. Yeah, it's it should be within it should be within close proximity to any activities that are going on varsity baseball. Yeah. So that might be something we want to look at as well. Is that right? What's that? Besides the youth, we have mil middle school baseball now. Yeah. Yeah. We have provided the schools with AEDs and we did that through we'd received grants and in several years. We had it in place really before before before some of these provisions were passed, but we definitely had to increase the number that we had out in the schools when the provisions were passed. I got you. That's the cell phone. We talked about that one. So, some of the things that we're going
024to have to look at or some some things that have been changed that I had written down was um and this is nothing that we have to do, but just before if a vacancy was filled by a retired employee or a substitute, that job had to be posted every 30 days. And uh they've changed that now that if it's filled by a retired employee, it only has to be posted once. It doesn't have to be I think it's once a semester if I remember correctly. It doesn't have to be posted every 30 days. So that's different semester. Um I know um Randy had pointed out to me when you all uh did your training that um IDA training, special education training is now required for administration and board members. And Randy had pointed out a
025problem problematic part of that law which Go ahead Randy if you wanna. Yeah. Well, some of them already heard because we were up with that. It says each principal and county board members must inform teachers in person of their rights. Interesting. Yeah. Interesting. If you take that literally, we're going to be awful busy between now and the end of the year, right? And part of me reacts, we can't mean that. But yeah, and I think when they're saying of their rights, they're talking about their rights to advocate for students who within the special education program. So, we'll be preparing a plan to make sure that that happens. Yeah. The thing really got me is it said personally it was like I I want I want to inform women of rights but right did you read
026whether it was either or by by this by the administration or by us too we have to do both I think like you said we have to do both it's going to keep us busy. Yeah. The latest changes have codified the number of uh students per counselor and we've we've heard a little bit about that during our LSIC meetings. Yeah, but they talked about the number of students per counselor um at each of the levels. So, we'll have to take a look at that and make sure that we're within compliance. Um the one things that we will have to take into consideration is uh job descriptions for cooks and custodians. Uh because before they've been required to have a high school diploma, that requirement has been removed. Um, now as a board we can have
027higher standards and we could keep that in place, but if we if we would want to, we can drop that. Now, I know we did drop it for bus drivers because there's such a shortage there, but that's a discussion that you guys will have to have as a board to make a decision there. Um, is that for the cooks and the custodians? Yes, cooks and custodians. Um there's specifics in there. Of course, you know, you heard a lot in the news about the elementary discipline bill. Yeah. And the planning that's that that's probably going to draw the most attention this summer is making sure that we're compliant with that and that we have all the necessary uh interventions that are needed for students that would fall underneath of that bill. And we've heard a lot
028too in the news about banning certain products from food. So that that dies in food. Yeah. And I think the state department's working on that. That's going to be tricky. Um so we'll we'll we'll see how that goes, but I know that our food service department is already on top of that. There's now a requirement that we have to do school safety mapping. You know, we've provided maps of our schools to the 911. Yeah. Uh for them to be able to refer to if there was an emergency situation, but it codifies it now. And I believe these are electronic maps that have to be mapped out. So, um, that's going to come at some expense. There was some funding for that, too, if I remember right. Yeah. I think it was like, um, it's not
029much $450 per school as long as the funds last, right? So, first come, first serve. Otherwise, you're paying out of pocket. Um there is a u bill on uh we have to have a computer science class. Yeah, that would be my next one for 9th grade starting with the 20272028 school year has to be in place for that 9th grade graduating class. uh in 2027 2028 uh the board pay to 260 that takes effect on July 3rd 2025. Okay. We recently hired a construction manager for the Buffalo project. One of the questions that came up when we were doing that, we had a couple of the construction managers that wanted to be construction managers at risk. What that means is is they guarantee your budget before the project starts and they're in charge of everything.
030They're in charge of making sure that it's carried out under that under that number that they've already given you. And if it goes above that, that's on them. And so it's called a construction manager at risk. Um, by state law, we were not allowed to hire a construction manager at risk for and we had we had at least two that were interested in doing it. We were not allowed to do it under the uh existing state law. That has changed now. Um, they uh entities can hire construction management uh firms at rest now. So, that'll be interesting moving forward. And then there was the bill on displaying the official US motto. Yeah. Um I haven't wrapped my head around that one yet. Um so I I think they're expecting that donations are going to come
031in for those to go into the classroom. So we will uh we'll be taking a look at that as well. We couldn't spend public money, but you're required to have it. So anything we have is public funds. Yeah. I'm I'm I'll be surprised if there's not some entities that step up to to do that now that that's in place. But um I frankly wonder if they don't already know that there's going to be somebody because otherwise it just doesn't make sense. You got to do this because you can't spend public money to do it. Somebody's going to make a big advertising thing out of it. [Music] My my suspicion being an old retired policeman, you know how you look for motives. And that's that's it. That was the list that I had. Did anybody else
032have anything else? I thought it was interesting that the that we're still required to follow kids that withdraw from charter schools even though they're not Yeah. our responsibility. We have to follow and track and make sure that we know where they are and what they're doing. So, I thought that was interesting. Wow. And then middle school kids um are also homeschool middle school level kids can now participate in county sports like the high school does according to 2528 anyway. Okay. So I thought that was that'll be interesting. I did not hear that one. 20 258 permits. We we discussed that question. I might have even asked a question. Either me or Missy or you because we do that a lot, don't we? We get those train. No, you do. That's cuz I'm not real smart
033and I want to know. So anyway, that is the uh that's things that we'll be dealing with here over the next few months and there'll be some changes in our policies. We'll have some policy uh tweaks coming up to respond to that legislation. So that's the list. Anyone else have anything to add to those updates? All right, moving on then. No unfinished business. So, we'll move on to our new business. Consent action items. Superintendent recommends approval of the following action items. Additional items received prior to the time of the meeting may be added. Discussion and/or separate action of items may be requested by members of the board andor the superintendent. And I need to pull one item. Okay. On page two, you got the request for leave of absence at the bottom of the page.
034John Hayes, principal at Spring Valley. That I'm just pulling that. Okay. He's not going to be off that long. I was kind of worried about it. Yeah. And I do want to point out on page two, we had talked at a previous meeting that, you know, one of the changes in in the bills was we're allowed to hire interventionist in the place of ECATs. And in meeting with our principles, um it was unanimous that they wanted to give uh interventionists at third grade a uh a shot coming in into this year. So these positions are the positions that are being funded by the state and again they're funding ECATs. That's right. But we can put an interventionist in every two classrooms. So the money the money's there for the positions. Good. So these are the
035places that we will need um that we we will need interventionist. And you'll see a couple itinerant because we have some schools with just one third grade classroom and so they can move around. They'll have to move. Are these all third grade? These this will all be third grade. Yes. Now they'll be posted um they'll be posted in general just in case they were used at another grade level in the future. But um that's that's the intent. Yes. Intent. Okay. I make a motion to approve as revised. Second motion. I need a second. Mark. Yeah. For the record, one of the people and I won't even say who. One of the people resigning. I told that person. I'd vote against that if it make them have to stay, but can't do it. So, yeah. All
036right. Any other questions or concerns on our personnel matters? Heard. All in favor? Any opposed? Motion carries. Five to zero. Number two, consider for approval of the purchase requisition order in quotes in excess of $5,000, pages four through six. Motion Dennis Jonated. Did you want the second? Dennis said you on that one. Sorry. All right. questions or concerns on our purchase requisitions? Anyone? I'm assuming that first one is uh for the Carnegie Math Academy. Gotcha. And I will say that I saw the baseball field um press box and it was uh well worth that that price. It looks very nice there. So at Buffalo. Yeah. And then the Prometheium active panels, those those are uh Prometheium boards that uh are just being replaced. So I can't remember how many we purchased up front. Gosh, I'm
037trying to think. It's probably around 500 or so. We've had they're they're past their warranty now and we've had about 25 that have needed to be replaced. So Gotcha. So acceptable levels now. All right. So, any other questions or concerns? None heard. All in favor, then. Any opposed? Motion carries. Five to zero. Uh the third one is our voucher payments, but we're pull Yeah, we need to pull that. We accidentally put Yeah, I'm going to pull this for a future the wrong year's voucher payments. So, we'll publish it with the next agenda and wrong. Okay. Information. All right, moving on to our new business, separate action items. Number one, consider for approval the treasury report for April 2025 on page 17. Motion. Motion by Jonita. Second by Dennis. Any questions or concerns on our treasury
038report? None. All in favor? Any opposed? Motion carries 5 to zero. Number two, consider for approval of the budget supplement and transfers for April 2025, pages 18 through 20. Motion. Motion by Randy. Second, Mark. Questions or concerns? Pages 18 through 20. Think I have none. All right. All in favor? Any opposed? Motion carries. Five to zero. Number three, consider for approval the job description for interventionist reporting to the principal or assistant principal. And this was just a revised job description. I'll make a motion. Motion by Dennis. Second. Second by Randy. Questions or concerns? What did we revise? Yeah, what we changed? Well, I thought it was highlighted, but I don't see it highlighted on this copy. No. Um there were a couple items towards the bottom like number it was really nothing consequential. Okay. Okay.
039Like 18 some of those descriptions regarding job duties change just to be a little bit more specific. Gotcha. Okay. All the days the days are the same. Yeah, there was just a there was a couple of the responsibilities that had changed. This is pretty much what we had before. Yeah. Okay. That's exactly what we had before and there was just a couple items that were added into it. Okay. Perfect. All right. Any other questions or concerns? All in favor? Any opposed? Motion carries. Five to zero. Four. Consider for approval out of state field trip request. Dunlow Elementary traveling to Kings Island on May 23rd. That's funded by Dunlow Elementary School. And then Wayne High School band is traveling to Kings Island as well June 3rd and that's funded by the high school band boosters. motion.
040Okay, it was a tie. Who wants it? Randy. Randy didn't have it. I'll second. Second. Any questions or concerns on the field trip? All in favor? Any opposed? Motion carries five to zero. Stuff budget workshop 2026 draft budget. This is where it gets real fun. Jeff, we'll turn it over to you. Highlights. Looks a little thick for highlights. Your eyes start on the back of your head if it gets too long. Randy. So, we've been piecing this thing together. Started in January. All of these items been trickling down. Starting with the state [Music] aid flip through your budget proposed operating budget. We have a calendar that's pretty standard that [Music] student enrollment enrollment by school. We all know the story behind that student enrollment unfortunately. Yeah. You sent a certificate evaluation from our county assessor.
041We've looked at the maybe order rate sheets cuz the certificate evaluations on page seven and then the rate sheets are on what eight n and again you you approved this yourself earlier. Page 10, this explains the different funds, what they're for. We have our final computations. We did it. You guys seen a comparison between this year and last year. Page 19, just a information on the different rates, the levy rates. When you go over to page 21, I think Mr. Alexander showed this to you last week. It has changed since last week. We got some information in stuff from that I learned from last week. Also, we got updated numbers for our brim, our insurance. So, this this has changed. Revenue stayed the same. What's changed is transfers and the reserve for contingency. Transfers went
042up, contingencies went down. But again it's revenue stayed the same. So it net effect was zero. Um go to page 22. What information did you learn and which line item did it affect? Was it the expenditure other expenditures went up? Okay. due to insurance. Uh, I increased the board members pay based on the $260 per meeting. I had it back at the old grade. 50 meetings at $160. I think right now it's $61,600. I think that's what it is. Went up $19,500. So what was the change then? Ultimately what we had reserved for contingencies was reduced. Yes. What was it before? I can't remember. It was a million2. I had to because of that and also had a had to throw some more money into uh our food service. I was at 500,000 and it
043went up to 8880 $888,220 just prices are employment cost food cost that was actually made those changes today. So, how much did our insurance increase? Yeah, insurance went up 145,000. We at a million34,000. We're at 1,ion184. 1.1 million just in Brim Insurance align. Wow. I don't think anything was done to this last legislative session to do any capping alleviate that or no nothing. Yeah. Last year was when it took the big jump. Yeah. Increased over 100% last year, didn't it? We got our property reappraised this past year. The state came in and we appraised state brought somebody in reappraised all our property property values went