001e e e got it all right we're going to call this meeting to order uh I will be presiding because Missy Hall our president is absent tonight it is what time Todd it is 608 608 and if you'll stand we'll say pledge allegiance to the flag Todd would you like to do that please sure I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay all members are present except for Missy and we start with our U recognitions our employee recognition yeah first up is our employee recognitions this evening um we have Julia Dean from Buffalo Middle School Julia is with us hi Julia um Julie is an amazing and I'm reading from the
002nomination here for you Julie is an amazing social social worker she works well as part of our student support team her communication with parents is exceptional she does an awesome job staying on top of student attendance and tracking families down who we cannot get in contact with at the school level she also cares deeply about students and their mental health students know they can go to her and check in if they're having a rough day finally she is an excellent resource for helping students and families in need as well as finding outside services to help them through whatever they are dealing with so uh Julie is one of our uh social workers and again she is at Buffalo Middle School Julie thank you for what you do come on up I'm gonna give you a
003boy get a shirt [Laughter] [Applause] t-shirt is Sydney Harry with us from Spring Valley uh Sydney is a biology teacher at Spring Valley High School and uh it says I am not privy to being in Mrs Miss Harry's classroom so I can't give specific examples but my child has a newfound level of confidence motivation and assuredness this carries over this carries over not just in biology but in other subjects in school as well as helping her reach her goals outside of the school setting she is excited for life and brags on Miss Harry's teaching style often thank you Mrs Harry for leading my student closer to her pre-co mindset of setting goals and achieving them that's quite a testimony coming from a parent thank you for what you do [Applause] and is I didn't see
004Homer here is Homer here and Kim fiser I didn't see Kim here Homer is a cook at Fort Gay that was recognized and Kim is a teacher at Spring Valley High School Kim has started up the science fair uh for Spring Valley High School and we had 17 students that qualified for the regional science fair uh from uh her honors biology classes so we're we're proud of the work that she's done there so that is our recognitions for this evening ladies if you'll come up we're going to get a picture with you Jeb do you care or Nikki do you care to get me a picture Nikki will get it yeah you just come to the center there gentlemen you can make your way to the inside there if you want John if you want
005to go to the inside I think we got room call me a gentleman y thank you ladies thank you for coming thank you very very much okay and now we we have our presentation measuring success with Nikki stepy our coordinator of assessment and data analysis for school Improvement thank you I keep these just want you to know that okay we don't have a lot of updates tonight but we're gonna skip over to page 10 okay so on 10 is our chronic absenteeism data so you can see for the month of March we're at 27% chronically absent which I know is a little up but let's remember that we ended last school year at 33% so we are still in a better position right now than we were um but our goal is we want to
006get that under 20% so we're GNA we just had a meeting today and looked at our strategic plan we're starting to plan for next year and tweak our goals and um we're going to be keeping that as our goal for next year is trying to get that number under 20% for next year and then if you go to page 11 that is our staff attendance data for March where at 15% of our staff are chronically absent so that's down from this fall so that's good as well and then if we skip over to page 13 uh today and our strategic planning meeting as we were going through all of our action steps of our plan and updating progress notes um one of the things we looked at was what our quadres our math cadr our
007Ela quadr and our data team things have been going on this winter so here's just some notes Here of what's been taking place in that quadre work so our math quadre has been working on developing um tests for grades 335 in our test authoring platform which is part of our testing platform using the West Virginia Educators guide um they're also developing a suggested module assessment calendar for grades 3 through eight that we will share with teachers next year our Ela quadre is utilizing resources from the invest conference um they're really working diligently right now with Ronda Nils working hard in the schools on the writing prompts to prepare for the GSA and she's working with those Cadre members to share those writing resources um we have a new resource called write on with cambi and
008it's where our students go in to the testing platform where they take the GSA and in those practice tests in there they're able to um once they've written so so many sentences it provides feedback to them and so it's it's a really cool new feature we have and then our data team which is the group that I back in December we met and we looked at various Data Tracking templates we had a shareed out and we looked at various reports in star in our cambium and then in February we met to review all of this um the current winter benchmarking data so those are just some updates on what's taking place in those leadership groups we really rely on our teacher leaders to help get information out I know as I get information from the
009state department regarding assessment I push that information information out to the data team as as well as our administrators because they help get that information to all of our teachers and I know that it's the same with our math and Ela quadres underneath that is our updated walkthrough data um I was happy when I ran this because we finally are starting to get back to some consistency in school and so for March um we have 287 walkthroughs documented so that's much better than what we've seen in the last couple months and I was very excited to see that when you look at high think ratio those walkthroughs labeled High we were at 43% which was the highest we've been since school started this year so that's really positive and if you go to the back
010page this is our participation ratios and once again looking at high participation 72% of our walkthroughs were um coded as high particip which you know our highest percentage was 74 and we're almost back to that so that's really positive as well I think our administrators and our teachers see that you know we're we're back in the swing of things we have the test season is quickly approaching us and so they're getting those participation ratios up and those think ratios um I do want to say that um sa school day is coming up soon that's our 11th graders that's going to be on April 8th and then the West Virginia General Summit of assessment our district window opens for that on May 5th so our teachers are preparing for that it's quickly approaching and a really
011exciting thing is last year um the state department created a parent portal and that's where this fall our parents were able to go into that portal and see their child scores from last year and this year they've updated that to include our benchmarking data but the newest update is typically our parents don't see their students scores from the spring until the fall this year with that Parent Portal once kids take the GSA within 24 hours parents will have access to their child's scores so I'm going to be um sharing out more information on that with you all getting that information out to parents and um principles we actually the state created a letter so for parents to access that data each parent will have to input their child's name and birth date and a six-digit
012unique access code so I've created letters to go home with each one of our students that test in grades three through eight that has their access code on it and our principal's meeting next week I will be sharing those with our administrators to disperse out to families so that is um an exciting thing coming and I'll share more information with that moving right along thank you Niki all right and now we have career launch updates Miss Boon's here Christy botin yes okay so Mr alander asked me to um come and share with you where we are now from where we were this fall um bear in mind that this is our um third year of the um career launch and only the second year that all three schools in the county are taking part um
013currently we have 26 students at Spring Valley High School who are in the workforce 12 students at Tulsa high school and 69 students at Wayne High School who are out in the workforce doing internships and total we have 42 business partners countywide who are working with our students um some new developments that we've had um three students from The Early Learning child development class um the first class of the ecat CTE class class that Miss Justice is teaching um at Wayne High School she's just got that one um class they were added to the am core payroll um last month these students they're completing internship hours at Wayne Elementary School library and they'll receive $1,920 for completing 100 hours of service so that's $19 20 an hour level one Fasteners came on board as a
014partner they're located in Huntington they've hired 14 student interns this semester um if you're unfamiliar with level one um they're a West Virginia based company and for 60 years they have been um producing level one certified Specialty Fasteners for the US Navy and their subcontractors they do all um Department of Defense work five of their interns work in the shipping Department those are interns who are 17 years old and they took five who are 18 years old and they actually work on the floor with Machinists then a couple of weeks later they came back and they hired four students to work in the office um and um those students are doing um order entry and they're training to do certification work for the work that they're putting out all of these students are being paid
015$15 an hour wow um through our work developing the MedEx program we were connected with Carly priest the pharmacy manager of Marshall Health with the closing of the locales Marshall Health has a need for pharmacy technicians um Mr um Miller thought that that would be a great opportunity for our project lead the way biomed students um because bomed isn't a pharmacy tech CTE though students had to be 18 years old to apply we had three students apply three students were accepted it is a board approved pharmacy tech traine program they'll provide U these students with on the job training in preparation for their National Pharmacy certif um certification exam they're earning 1650 an hour while they're training and they'll get a 50 Cent um on the hour rise once they successfully complete their national boards
016our medx students are doing well they job shadowed in different departments at caval Huntington Hospital during the fall they're currently doing the same at St Mary's now we have 10 students in the medx class of 2026 they'll be choosing their certification pathway whether it be patient care Tech or medical assistant by the end of may u Marshall Health Network allotted us 15 slots for the class of 2027 and we have filled all of those slots um just as a side note K Midland didn't fill all of their slots so a way to go and um the MedEx Signing Day is scheduled for May the 9th um at 11:00 a and those invitations will be forthcoming in the next few weeks um on April 29th though Marshall health network will be conducting panel interviews at way
017high school with the intent of offering positions to Mrs Maynard's therapeutic services class those seniors now that aren't part of the medx program and this opportunity was made possible by our partnership with Marshall Health Network and the strong relationship that Mrs mayard has built in taking these students over to the hospital for their clinicals um a is offering a powerline mechanic internship this summer during the month of July through their work with the West Virginia education Alliance this internship is for Rising Juniors and seniors it pay $16 an hour for a total of $2,640 for the month of July we've had three Rising senior supplies so we're hopeful that one of them will be chosen for that and we've also entered um three of our Partnerships one was 12o Trading Post the one with level
018one Fasteners and the Marshall Health Network into the hope school Business Partnership of the Year competition that's sponsored through the West Virginia education Alliance they're going to choose Regional winners two Regional winners there's four regions two Regional winners per region those will receive $2,000 a piece and then those eight will be put in for a state um winner to be chosen and that state winner will receive $10,000 so we're hopeful that we'll get some recognition there that's great a lot of good news yeah a lot of good news thank you thank you and Julie and Sydney you guys are I know we know you got to work tomorrow you're more than welcome to sneak out you're more than welcome to stay but if you want to sneak out don't feel like you have to stay
019for the whole meeting thanks we do but you all don't all right we got any good news yeah the uh Tulsa High School uh drama club is putting on Shrek Jr the music uh today a and I had a chance to go down this morning they were did the performance they had a pack gy with elementary students there for the performance they they do a really good job Miss Muny and Miss gilkerson uh the uh music teacher there they do a really good job and and uh it was a good presentation so we we're proud of them this morning any other good news like girls basketball teams Point High School Spring Valley we did that last week I think didn't we no we didn't we did speci meeting remember and you all looked at me
020no two state champs two state champs that's worth saying twice yeah they learn not to mess around with Wayne County girls team Spring Valley went to what quarterfinals they went to the semi-finals they were in the final four yeah okay all right informational items regular meeting on Tuesday April 8th beginning at 6:00 in the Board conference room spring break is April 14th through April 18th we will reconvene our special meeting from March 11th on Tuesday April the 15th begin at 4 pm in the Board conference room we have a regular meeting on Tuesday April 22nd beginning at 6 in the Board conference room and then we will have special meeting on Tuesday April 29th beginning at 4:00 at Crum prek 8 and then we will dismiss there and go to Tulsa High scho and that
021will start again at 5:15 in Fort Gay and I will probably have to call in on that April 22nd I have cataract surgery and I don't know what time okay okay it's all call okay we have any construction updates Y in your packet of information that you were provided tonight on page one is the update the last update I had received from EP leech and Suns the contractor you'll see the updates there that the Masons have laid 99% of the brick they're waiting on the accent block for the front corner um there's also mentioned down in the work plan for the next two weeks which is the week that we're in now uh that the roofers are back to install curbs and walls for the roofing and that uh the West Virginia Heating and Cooling
022is ready to do the tie in to the to the main building's HVAC system and that's scheduled to start Saturday March 29th so that'll be this weekend yeah and so there's a list of items there that show you what's going on with that project but it's it's moving along so we've had some good weather and they've really made some progress good the other thing I want to mention is at a previous meeting I'd mentioned that we had some um we had a sinkhole in the middle of the Spring Valley High School soccer field and uh that has developed into quite a problem um that drainage pipe there's a drainage pipe that runs from the main water inlet behind the fire department there if you're familiar with the area and it rain it runs underneath of
023the soccer field so right out in the middle of the soccer field during that last huge storm that we had uh that uh that pipe came apart and it sucked a lot of dirt down with it and created a a huge sinkhole there in the center of the field so we brought a contractor in to uh locate the pipe and the pipe is 20 feet deep 20 feet deep oh so if we were going to replace that pipe we would have to destroy that basically destroy that soccer field and have a line that runs 20 feet deep so we're working I met with the uh uh West Virginia Department Department of Highways on Friday and we're working on a installing it just a new line we plan on closing that whole back up as soon
024as we get the new line installed and uh we're going to come across the parking lot but it's it's going to be a it's going to be uh more of a project than what we first thought when we when we first started digging close to the road yeah it'll run over to Spring Valley Drive and we're working we have to do permit forms and and so I'm working with the state department of highways to get all of that approved any idea what that'll end up costing no no I've got the contractor that was there at the field is preparing the nextest mon and we'll see if we have to take it out the bid but it's it's going to be a a project but it has to be done if not we're going to continue
025to have serious flooding issues there at the site it's to have to yeah that's all the updates I have okay let's see okay do we have any delegations no no okay all right superintendent reports okay if you'll move to page two of your packet that we provided you this evening having a hard time keeping up with that packet got it on page two we had our uh you know we have our Wayne County robotics League where we have teams competing at the elementary and middle school level a majority of the schools in the district participate in that our teams had qualified for the state championships up in Fairmont and they competed uh this past week and uh pleased to announce that Lavalette Elementary was uh the teamwork Champions that's the actual points that are scored
026by the uh by the robots during the competition they were a teamwork champion and they have qualified for the world competition in Dallas Texas wow awesome that's good news they'll be going this spring in addition we had several schools that picked up other Wards uh East L picked up the sportsmanship award and that's exactly what it sounds like it's how their players interacted with all the other teams at the site Buffalo Elementary received the thank award uh for their for their design and their coding uh Buffalo midle also received the think award at the middle school level crom k through eight received the amaz award that is for overall design and functioning of the robot W Spring Valley High School was also there competing they received the build award and the judges award wow uh
027other schools that we had on site were Wayne Middle School Wayne Elementary School and CK middle school so we were well represented at that at that state competition and again we're going to be represented once again at the world competition This Time by lovet Elementary that is great awesome um next item on the list is the major Improvement project submission so we had talked at a previous meeting about uh looking at doing some safe School entrances and ideally we want to get to all the schools in the district the major Improvement project Grant is for up to a million dollars and so we have been on site at four different schools uh those schools were Spring Valley Kellogg Vincent and Tulsa high school and uh we have uh we're putting together a submission uh to
028go in and apply for uh a certain amount of money up to a million dollars to be able to do some uh safe uh School entry similar to what we did at Wayne Middle School to be able to do those projects at those schools uh we won't get an answer back on that Grant until June and again that's a grant so without receiving that funding those projects will not continue uh but we we are going to uh to submit that to to see if it's approved okay um next up on the list is the rift transfer updates on page three of your packet and I had provided this to you by email as well this is a summary of the schools and the sites within the district incling ining the central office and it gives
029you four columns you have your uh professional positions that are being eliminated and if you see the word vacancy beside one of those that means a person was not affected that the position was already vacant okay or was scheduled to be vacant at the end of the year possibly by retirement and so uh a specific person isn't affected by that cut but those positions are going to be cut in your professional additions column those are the uh those are the positions that we anticipate that we're going to have to add either because they're being Consolidated with another position or just because of enrollment shifts in the district and then you have the same thing with service eliminations and service additions so again at our April 8th agenda we will see the people that are actually
030affected by these changes and you'll be asked to approve the riffin transfers that evening now we don't have the professional I don't I'm not not sure what I'm looking at here but mine only goes to Wayne Elementary yeah there should be a second page there no no didn't get it okay when they when they copied it they didn't get the second page so I'll get to you before you leave here we've got one yeah it hasn't changed right there was one change in it okay well you can just send it to us yeah give it to us Thursday and so those are the eliminations the additions uh both on the professional side and the service side uh next up is uh solar installation update our uh next solar project is going to be at Wayne
031Middle School that project is scheduled to start in mid April okay on page four of your packet is some information on our summer programs so over the last several years we've been able to run extensive summer school programs because we had funding that came from the federal government that was specifically designed for summer learning programs that funding uh dried up at the end of last summer so we are having to uh cut back on summer offerings so you'll see the plans here over the uh over these several pages so on page four uh you see a summary of the 2025 summer exploration camp this is for elementaries and this is in response to the third grade success act so uh we will be targeting those kids that um are not meeting standards in English language
032arts and uh math and they will be invited to these camps so you see the dates and times that the camps run at the top of the page and then you see the locations at the bottom now in previous years we've been able to do a lot more locations but with that that money going away we have to we have to shrink that down so we're looking at four locations that's Buffalo Elementary CK Elementary crumb prek through 8 and east Lin Elementary those are our most heavily attended programs um in in their particular areas of the county page five and so and there will be no Transportation No Buses no Transportation okay on page five you see that the uh summer exploration Camp schedule so you'll get an idea of what each day will look
033like for those students that are involved in the program on page six is the credit recovery program so that's our high school program so we will have a credit recovery program that runs during the summer again you see those dates this year's program will be located at Spring Valley High School on page seven you see the letter that goes to parents and again students that are identified as performing below level or provided the additional instruction and reading language arts Andor math through the extended year learning and that's through that summer program so anybody that is uh performing below level will receive this letter and be invited to attend those uh summer programs and then on page eight is our extended school year program so our extended school year program is services that we provide for
034special needs students um who need additional time working on their IEP goals that extended school year program operates yearly and as uh u a good portion of that is funded through federal funds so that will be operating as well and then on page nine Mark there it is there it is we found it two we got it okay so they got out of whack when they made the copies okay that that's that's page two there so you see the overall eliminations and additions okay and then there's been a lot of news uh over the last week or so about the US Department of Education and changes in the US Department of Education and how that might have impact the schools we have received a letter from the uh State Department of Education that indicates that
035our key programs that are federally funded including Title One and our special ed program uh should not be impacted by those changes with the US Department of Education now this is early in the game and we'll see how that plays out but they uh the uh the federal government is sending out some insurances that uh those Key Programs like that are not going to be impacted by cuts that are made and who's in charge of Department of Education is that something we're gonna have to wrestle with Linda McMahon WWE that's a good pun there Dennis yeah I always in there can next up on the list on page 10 uh of your packet we have an advertisement that's going into the paper that'll be running for the next few weeks uh we need to do
036some roof work roof replacement project for Lavalette Elementary I believe that's building five of the school it's the building that's closest to the uh highway there we need we need to replace that roof once we replace that rof that that school will all the rovs on that school will have been uh put on within the last five years and so we have that advertised that's that's a real need and needs to be taken care of and on page 11 uh we also have and there was a note here we had to make a correction um we are bidding out the Mowing and trimming services for the uh for the mowing season that's getting ready to start here in couple weeks so those that advertisement will be in the paper as well and so the uh
037we're going to do a pre-bid meeting on April 3D and then April 7th is the uh April 7th will be the bid opening for that so be expecting that on coming to you on a future agenda for your approval okay and then the last thing that I have is Ada accessibility for playgrounds um we've done some Ada accessibility work at Fort gate uh K through prek through 8 our next project is down at Wayne Elementary School uh I'll be bringing you some quotes we're going to do some asphalt work down there to make more of the playground accessible to wheelchair and also we're going to be putting in some safe pathways through the playground itself here over the next few months so you can expect to see some uh you can expect to see some
038uh bids on that coming forward as well that's all I have okay it's a lot a lot yes any board directors any board reports no unfinished business okay new business consent action the superintendent recommends approval of the following action items additional items received prior to the time of the meeting may be added discussion and or separate action of items may be requested by members of the board and or superintendent items are subject to change any blanks will be filled in prior to the meeting in the event of nominee withdrawals we reserve the right to put the next candidate in the position I consider for approval the recommended Personnel matters pages one and two make a motion to approve I second okay Randy Tran made the motion Dennis made the second um all in favor I
039I I don't think I had a question any opposed motion carries 4 to zero number two consider for approval purchase requisitions orders quotes in excess of $55,000 Pages three and four motion motion by Randy second by Dennis any questions or concerns yes I would like to uh page three on the Tulsa High School 5 ton heat pump what is the location going to be where I believe that's on the RC classrooms okay I'll double check that for you and verify Mark but I'm I'm pretty sure that's where that was now is our crew going to put it on yes yeah we're just purchasing the equipment our Cru are going to install okay any other questions concerns all in favor I any opposed motion carries four to zero new business separate action items number one consider
040for approval contract for construction management services for the Buffalo K8 project so moved motion by Mark Ross second by Dennis Ashworth are there any questions or concerns to if we had the contract looked at by yeah it's Council yeah yeah it's on that legal council reviewed it it was in your in that separate attachments yeah it was in your separate attachments Pages two through nine yeah that's of course that uh this contract will last for approximately a period of about two years during the construction of the school okay two years the uh fee the fee is 457 ,000 that is reimbursable through the state grant that we have for the project so the uh SBA funds that are involved in this project will will pay and then um we are hopeful that these services will
041result in the reduced cost for the overall project so we're hoping that it pays for itself right all in favor I any opposed motion carries 4 to zero consider for approval out of state field trip request motion Mo I'll Mo okay Randy second any second I okay any thoughts or concerns questions that's the Wayne High School baseball trip right yes okay all in favor I I any opposed motion carries four to zero that's Wayne High School baseball traveling to Compass Cove resort in Myrtle Beach South Carolina on April 13th through April 19th spring break spring break and funded by Wayne High School baseball boosters wish I was a coach make motion think you need somebody from the board to overlook yes I really do I may have to Sher on Todd okay all right any
042potential items for future agendas this isn't an item for the future agenda I meant to mention this earlier during the superintendent's reports um FEMA is going to be coming um into Southern Wayne County uh for the uh flooding reimbursements for people to be a able to apply and they have asked for per permission to use uh Tulsa High School to conduct that work so the school had reached out to me and provided me the paperwork um the uh they do have a location that they can use down there they're going to use that the auxiliary gym uh and uh allow uh members of the public to come in be able to apply so the school said that they could definitely work with it so I just wanted to give you a heads up that we're
043planning on letting them use property down there to do that work oh good that'll help the people a lot welcome with open arms yeah yes good news thank you all right any other items uh yes I have a question I guess I brought it up a couple times before about the future of the fire service class yeah um I spoke with our instructor Dave coddle the other day and uh in ordered for us to apply for that Grant through the state like we did this year as y'all know we didn't have to pay anything for the instructor and he's hoping that we can get that for two more classes next year but we need to make a decision on whether we are going to be in support of that and um what locations that we
044want to have it in okay so that's for the next agenda yes soon we can put it on the April 8th agenda yeah the next regular agenda he he he's willing to come and speak about it right anything else make motion J okay anyone second a second okay all in favor I I motion carries 4 to Z and it is 648 did kill you because it's a chair you couldn't make motion to Jour darn I didn't have to fight her did no she couldn't I thought we were just going to sit here