001Good evening. It's time to call the July 15, 2025 War County Board of Education meeting to order. Our first order of business is our pledge of allegiance. And this evening, we're going to ask Mrs. Matheni to lead us in the pledge. To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you, Mrs. Mathenic. Okay. Uh, tonight we do have quorum. Mr. Sherlock is not with us this evening, but all the other board members are here. So we don't have a quorum. Uh so we'll continue with the meeting. Okay. The first order of business is our approval of the agenda. Do I have a motion to approve the agenda? >> Okay. On the agenda under finance
002uh under number four, the workman's compensation carrier. Uh we do have a name uh PA manufacturing company as insurance company. uh under routine business, under employment, number one and number two are struck, but my understanding is that uh we might have people that will take those, but they're struck. Uh the the um hiring committee still working on those. Under number three, we have a name, Matthew Hayes, is moving to would like to move to the technology integration specialist at the high school. Under number six, uh we are striking uh Mr. Nelson, Kendon Nelson as assistant football coach. That'll come back to us. Uh there >> Yeah, striking number six. Uh and when we get there, Mr. Macauan will give more more information on that, but we are striking that one. And then down under volunteers
003and chaperons, we have one new name, and that is Amber Hail for War County Primary Center. Anybody see anything I missed? No. Okay. So, we have a motion. Any questions? I'm sorry. Any questions? We have a motion to approve the agenda as presented with the changes. All in favor say I. >> I. Oppose say nay. Eyes have it. Motion carries. Okay, we're down to uh no information, no recognition, no delegations. So, we are down to the agenda and approval of the minutes. Need a motion to approve the minutes of the July 1st, 2025 regular meeting. >> So move. >> Okay. Any questions, corrections, information to go? We good? >> It was a short one. >> Okay. Here. Yeah. Hearing none, we have a motion to approve the minutes of the July 1st, 2025 regular meeting.
004All in favor say I. I. >> I. Oppose say nay. Eyes have it. Motion carries. We're down to finance payment of invoices. Any motion to approve the payment of invoices amount of 56,000 $423.93. >> So move. >> So after the big overflowing basket of invoices last time that we closed out the year, it's pretty light this evening. We have three runs of expenditures for your consideration this evening. The first on 772025 amounting in $15,000. This is our UMR dental vision payment. The next also on July 7th, 2025 totaling $21,79369. Noteworthy in this is $18,887.85. That is our um reimbursement for the West Virginia Supreme Court of Appeals. That's our quarterly billing for um our juvenile probation officer. Then finally, also on 772025 totaling $19,63024. Noteworthy in this is our droplet software subscription for our online
005forms and West Virginia School Board Association dues in the amount of $2,284. These three runs total $56,423.93. Any questions, comments about the invoices? >> Hear none. We have a motion to approve the payment of the invoices amount $56,423.93. All in favor say I. >> I. Post say nay. Eyes have it. Motion carries. Okay. Hey, we have no supplements tonight, no transfers tonight. So, we're down to workman's compensation. Need a motion. Approve workman's compensation carrier for the 2526 school year PA manufacturing company, ASSN Insurance Company. >> So, move, >> Mr. Macau. >> So, we did have to change workers comp carriers and Mrs. Cummings had that on a couple agendas before they we finally found a home with that and she is bringing to you this evening the PA manufacturing company ASSN insurance company for our
006workers compensation for the upcoming 2526 school year. >> Any questions here? None. We have a motion to approve the workman's compensation carrier for 2526 school year PA manufacturing company ASSN insurance company. All in favor say I. >> I. Oppose say nay. Eyes have it. Motion carries. Okay. Need a motion approve methane motors for 20 2677 passenger Thomas safety liner C2 school bus in amount of $157,657. So move, >> Mr. Macau. >> So each year we budget to purchase a new bus, and this is this is uh the regular Thomas bus that represents most of our fleet. The price has eaked up just a little bit from previous years and is $157,657 with all of the bells and whistles that you see listed on the quote. Any questions? >> So, we'll probably get this about this
007time next year, right? >> I'm hoping that that gets a little bit better. I mean, it went haywire at CO and it seems like they've been >> um hardressed to get back on a regular schedule. So, hopefully we'll get this one in a more timely manner. >> Yeah. It just makes it newer when we get it. Huh. Okay. Any questions? Hear none. We have a motion to approve Matheni Motors for the 20267 passenger Thomas safety liner C2 school bus in the amount of 157,657. All in favor say I. >> I. Oppos say nay. I haven't. Motion carries. >> Okay, we're down to personnel and under employment as I said number one and number two will come back to us when names are in there. anything you want to add to those? >> We just had
008the selection committee for one of those is yet to interview and the other has been interviewed, but they're waiting on a certification to process. So, I hope to bring names for both of those back to you. Um, and if it would please the board at the end, I'm going to ask for a special board meeting to be scheduled if it's the will of the board to hopefully hire some of these personnel things that are kind of in limbo. Okay. Okay. Uh, so those will come back to us. So we're down to number three. Need a motion to approve Matthew Hayes, technology integration specialists at War County High School, effective for 2526 school year with completion of his required paperwork. >> So moved. >> Mr. M. >> So as you recall, Chad Strimmel, who was the
009high school TIS, took a job in another county. Um, so that has been up and posted. and Matthew Hayes, who is currently a social studies teacher here at the high school, is the successful bidder, won that position. So, um, the policy 5000 documents and the scoring, um, everything is in there along with Mr. Hayes's application. Any questions on Mr. Hayes? Hear? None. We have a motion to approve Matthew Hayes as technology integration specialist for county high school. effective for the 2526 school year with completion of his required paperwork. All in favor say I. >> I oppose saying nay. I have it. Motion carries. Okay. Need a motion. This is that your mother-in-law, right? You will need to recuse yourself. >> Correct. >> Go ahead. >> Yep. So, I recuse myself for number three for personal
010reasons. >> Number four. Number four. >> We just did number >> number four. Sorry. >> Just go back to your >> Yeah. Yeah. >> Okay. Need a motion to approve Rebecca Harrington as prek supervisory A2A at War County Primary Center effective for the 2526 school year with completion of her required paperwork. >> So move. So, we've had some shuffling around of of aids and I think we're bringing a couple to you and I think there'll be one more at the next board meeting and then hopefully we'll have all of those filled. But for this particular posting, Rebecca Harrington was the successful bidder for that position. >> Any questions here? None. We have a motion to approve Rebecca Harrington as preK supervisory aid 2 ECAT War County Primary Center effective for 2526 school year with completion
011of required paperwork. All in favor say I. >> I. Say nay. Eyes have it. Motion carries. >> You're good to come back. Okay, we're down to number five. Need a motion approves Samantha Delaney, special education aid for War County Primary Center, War County Middle School, a tenerant effective for 2526 school year with completion of her required paperwork. >> So moved, >> Mr. Macau. So yes, as you recall, Samantha Delaney was in a long-term sub position with a vacancy last year and and she had been in the fourth grade aid position that when CO ended was rifted and I'm pleased to bring her back and and place her in a full-time position. Um she was the successful bidder on this position. Any questions here? None. We have a motion to approve Samantha Delaney as special education
012aid for War County Primary San War County middle school it tenerant effective for the 2526 school year with completion of her required paperwork. All in favor say I. >> I post say nay. I have it. Motion carries. Okay. Number six. Uh we are striking from the agenda and that will come back to us. Mr. M you want to say anything? >> So yeah Cam Nelson was the successful bidder. He bid on that job. the interview team interviewed him, but um he has not completed the WVDE coaches certification form um 39 and it gets to be tedious whe when the board approves that and then they don't have it. They think well the board hired them so they're okay and it's just a lot of work for a bunch of different people to get that. Um
013so moving forward if a lay coach does not have at least that in the hopper pending WVDE approval and they if they have not started that I am going to ask the board to to strike that and bring it back the next agenda. So hopefully to motivate folks to get their paperwork and certification in order. >> I concur with that. Think it's the right thing to do. >> Okay. So we're down to number seven. Need a motion to approve head girls basketball coach for work middle school effective for 2526 school year. >> So move. >> So Mr. Romage has completed his SSAC um requirements and he is certified as a professional substitute teacher for us and on our sublist so does not require form 39. >> Any questions hear? None. We have a motion to
014approve Josh Rumage as head girls basketball coach War County middle school effective for 2526 school year. All in favor say I. >> I. Oppose say nay. Eyes have it. Motion carries. Okay. Need a motion to approve Barbara Linger substitute teacher for 2526 school year effect upon completion of her required paperwork. >> So move. >> Mr. Macau. So, she has completed her substitute teacher certification which is in your packet and happy to add another substitute teacher to the roles. Any questions? Hear none. We have a motion to approve Barbara Linger as substitute teacher for 2526 school year effect upon completion of her required paperwork. All in favor say I. I. >> I. Oppose say nay. Eyes have it. >> Okay. And number nine, these are service substitutes. First three are bus drivers. If it's the will
015of the board and okay with the board, we'll take all three of those as one motion unless any board member would like to pull one out to have a discussion. Okay. Didn't hear that. So, uh, at this time I will entertain a motion to approve sub service substitutes for rehire for 2526 school year. And that is Candy Den as bus operator, Taylor Campbell as bus operator, and Steven Frame as bus operator. Do I have a motion? >> So move. >> Anything we need to know? >> Yeah. So just an update on these folks. You approved all of these as substitute bus drivers pending completion of their training and paperwork last year. They are in various spots of getting that done, but we're we're rehiring them for this year. Um, Candy Dent and Taylor Campbell have
016completed all of their written tests, all of their driving tests, and they're ready to sign a contract and start job shadowing with us. Um, Stephen Frame has passed the written test, and is ready to start behind the wheel training, but they were all approved last year. Bringing them back because they're not done with their training yet, but I wanted to give you an update as to where they were. >> Okay. Any questions? Hear none. We have a motion to approve for 2526 school year service substitute substitutes. That is Candy Dent for bus operator, Taylor Campbell for bus operator, and Steven Frame for bus operator. All in favor say I. >> I. Post say nay. Eyes have it. Motion carries. Okay. Okay. At this time, I need a motion to approve Sarah Parsons as an aid
017for the 2526 school year as a service substitute. >> So, move me. >> She was late in returning her paper um saying that she wanted to sub for us this year. So, she did get that in and I'm bringing her to you tonight. >> She's a good one. She does a good job for us. Okay, we have a motion. Any questions? I'm sorry. Any questions? We have a motion to approve Sarah Parsons as substitute service personnel aid for rehire for 2526 school year. All in favor say I. >> I. Post say nay. Eyes have it. Motion carries. Okay, we are down to new business. Uh first thing there need a motion approved to West Virginia Universityou for student teachers. >> So move me. This is a similar memorandum memorandum of understanding that we have had
018in the past many years with WVUP. Um just signing off with the various um things that we need to consider to host folks doing field observations here and doing their student teaching here with us. So happy to continue in partnership with WVUP and um happy to bring this to you for your approval tonight. >> Okay. And this is WVUP. Yes. >> Okay. Who made that motion? I did. I'm sorry. >> Uh I read the motion that's approved Western Union University. Okay. And it should be Western Union University at Parkersburg. You okay with that, Mr.? >> Yes, sir. >> Okay. So, that that's the motion. >> Any questions from Mr. Macau? Hear? None. We have a motion to approve uh the West Virginia University at Parksburgou for student teachers. All in favor say I. I. I.
019Oppose say nay. Eyes have it. Motion carries. Okay, we're down to need a motion to approve work to put out on comment for 30 days work county school policy C-13 name of the War County Board of Education facilities. Do I have a motion? >> So move. >> Mr. Macau. >> So I want to thank some board office staff, Sherry and Mr. Smith for looking at some various policies that deal with naming things from across the state and then kind of taking those and melding them together and making it our own. So, this is pretty all-encompassing. It deals with a lot um from step by step what the criteria needs to be to do that and then the procedure for requests um who would serve on a committee to oversee such requests and then um god
020forbid that we've named something after somebody and then it comes out that they were a criminal of something. if we need to rescend said name on a complex that we have named, how to go about doing that. So, I'm happy for input from the board um and input from the public if you if you have comments or you have thoughts on this. This is a brand new policy that we've never had before. So, I welcome input from the board members and from um the public on that. And then at the end, we would take that input and bring it back to the board um for you to consider re possible revisions and then ultimately adopt the policy. >> Any questions at this time? I'm sure there will be once you have a chance to look
021at it. Okay. So, at this time, we have a motion approved for 30 days public comment. War County Schools Policy C-13, naming of War County Board of Education Facilities Policy. All in favor say I. I. >> I. Oppose say nay. Eyes have it. Motion carries. Okay, we're down to authorized positions. Uh the first one is need a motion to authorize bus aids and that is two position for bus aids. Do I have a motion? >> So moved. >> Mr. Mac. >> So I would just point out that all of the positions that we're bringing to you to authorize are typically ones that we do each year. So we have bus aids, special ed bus aids, um an inter uh extracurricular interventionist, um homebound, hospice or not hospice, homebound, alternative ed, sorry, had a mental lapse
022there for a minute. Um supper in a sack. Um, all of these things are things that we repost each year for folks to apply and all of them are similar to that. So, starting with the bus aids and then going down to um the school uh bus communications monitor, the person that listens to the radio after school each day. So, I'm happy to entertain any specific questions about any one of those that you might have. >> So, as we do this, we'll get a motion and then I'm not going to go to Mr. Macauan. I'll just ask for comments and if there's or questions and we'll ask questions if you have questions on then we'll >> uh vote and move to the next one. Okay. >> Okay. So, we do have a motion on bus
023aids two positions. Any questions? >> Are those uh full-time or >> So, this would be and it is as needed. If we have students that require a bus aid um they would be on the bus every day with that student. Yes. coming into school and then going home from school, >> which that was a requirement that started again this year, right? >> Well, if if um if the student has that written in their IEP, um then we have to provide the service for that. >> Any other questions here? None. We have a motion approve uh two positions for bus aid. All in favor say I. >> I. Say nay. Eyes have a motion carries. Any a motion approve special education bus aid? I'm assuming this is one, right? >> Okay. >> So move. >> Any
024questions here? None. We have a motion approve special ed bus aid. That's one aid. All all in favor say I. >> I. Oppose say nay. Eyes have it. >> Motion carries. Okay. Any a motion to approve the interventionist extracurricular? >> So move. >> Any questions? I'm assuming if they don't say anything else, it's one person. >> Yes. >> Okay. >> Any questions here? None. We have a motion to approve the interventionist extracurricular. All in favor say I. I. >> I. Post say nay. Eyes have it. Motion carries. >> Okay. Need a motion to approve teacher for home hospital instruction. That's homebound as needed basis depend upon student need and up to four teaching positions. Seven. >> Any questions here? None. We have a motion to approve teachers for home hospital instruction homebound as needed basis
025dependent on student need and up to four teaching positions. All in favor say I. >> I. Post say nay. Eyes have it. Okay. Need a motion approves special education teachers for home hospital instruction homebound up to four teachers as needed basis dependent on student need. So move. questions. >> What's the difference between five and four? >> That's a good question. So, if a non-special ed student um were to be placed on homebound by a doctor, a regular ed teacher can fill that. But if it is a special education student that gets placed on homebound, it has to be a special ed teacher to meet their special ed minutes in their IEP. >> Thank you. Any other questions hear? None. We have a motion to approve special education teachers for home hospital instruction homebound up to
026four teachers as needed basis dependent on student need. All in favor say I. >> I post say nay. >> I is that you could have the same teacher bid on both of them I guess. Couldn't you if they were because they had both they were certified >> elementary or whatever and then certified special ed. >> Yep. >> Okay. We're down to number six. I need a motion approve alternative education teacher up to four positions to be used on as needed basis. >> So move. >> Any questions? >> Hear none. We have a motion approve alternative education teacher up to four positions to be used on an as needed basis. All in favor say I. I. >> I. Post say nay. >> Eyes have it. Motion carries. And the motion approve alternative special education teachers up
027to four positions as needed. >> So move >> questions here. None. We have a motion to approve alternative special education teachers up to four positions as needed. All in favor say I. >> I. Post say nay. I have that motion carries. Okay. Hey, we need a motion for cook three for extended day suffer in a sack for War County Primary Center at War County Middle School as needed and that is one position. >> So moved. >> So just to clarify what that is, Cook's typical workday ends at 2:00 and Mr. Malonus needs somebody to work extra to fill the supper bags that we sent home with students that and that would have somebody there beyond their contractual day. So, we offer this extracurricular to give a cook a little bit more pay if they're willing
028to stay over and do that work to fill the supper sacks. Very good. Any questions? Hear none. We have a motion approve cook three for extended days supper in a sack of War County Primary Center, War County Middle School as needed and as one position. All in favor say I. >> I. I. Post say nay. Eyes have it. Motion carries. Need a motion to approve a cook three for extended day supper in a sack at War County High School as needed. One position. >> So move. >> Any questions? >> Hear none. We have a motion approve cook three for extended day supper and a sack where county high school as needed. One position. All in favor say I. I. >> I. Oppose say nay. >> Eyes have it. Motion carries. I was an eye on
029that. Okay, we're down to number 10. Need a motion. Approve safe school bus transportation communication monitor. Do I have a motion? >> So move. >> Could you explain that one to me? >> Yes. So each each year we have brought this to the board and we have the successful bidder on this will be at the school listening to the bus radio and if there is an issue on the bus, the the bus driver radios back in. If a parent is not there to get the kid, this person would then look up the students number or call the call the home and try to get a hold of the parents or to if if there's any issue on the bus with parents not being there to pick them up is typically the issue. The bus driver
030would radio back into this person and they would help resolve that issue. >> Okay. Thank you. And >> Mr. McCon, I'm assuming it doesn't matter if it's a teacher or an aid or somebody like that. It really doesn't matter what school they're at. >> Correct. They they can do it from anywhere. Yes. Bus garage or anywhere. >> Yes. Okay. >> Cool. >> Uh I have this question asked. So I'll do that now for the people that need to know what's the age for parents have to be there for at the bus stop. I believe if the student is second grade or lower, it's required in that policy, the the transportation policy, the 4336, that there needs to be somebody there at the bus stop to get them. If they're third grade or above, they do
031not, but I believe if they're second grade or lower, they do. >> All right. Now, I know uh we was having problems before with some of the the communications, but we changed it to that. >> We got all new radios in the buses last year, and they are working way better than the old ones. >> Okay. But there still may be some places that are dead, >> but I don't think there's very many. I think the new radios are, and I I can have Mr. Smith speak to that at length when he's there, but it's way better than it was. Thank you. >> Okay. Any other questions? Good questions. Okay. We have a motion to approve safe school bus transportation communication monitor. All in favor say I. >> I. Post say nay. Eyes have it.
032Motion carries. Okay. Out of state student enrollment for 2526. There's nothing under that. So, we're down to volunteers and chaperones. And if it's the will of the board, we'll take it as one motion unless I hear anything different right now. Too late. We're going to take No. Um, okay. Need a motion approve Mary Helen Whipky War County Primary Center, War County Middle School and War County High School and Amber Hail War County Primary Center for Chaperone Volunteer Chaperoons for 2526 school year. All in favor say I. >> I. >> Didn't get a motion, did you? >> Did I get a motion? >> No. Okay, I need a motion. >> Show move. >> There we go. Got a motion. Any questions about these people? Just trying to move it on. Thank you, Mr. Lo. Um, okay.
033So, we have a motion now to approve volunteer chapons for 2526 school year. Mary Helen Whipkkey, War County Primary Center, War County Middle School, War County High School, and Amber Hail, War County Primary Center. All in favor say I. >> I oppose saying nay. Is that it? Motion carries. Okay, we're down to more concerns. We'll start with Mr. Moore. >> None at this time, sir. >> Okay, >> Mr. Low. >> Good. >> Uh, we're start When's the school start back up? I have >> for staff August the 11th and for students August the 14th. It's the week after the fair. >> Is anything in our board of ed? I mean, I should have looked, but I haven't. Is anything in the board of education? It's on our web page, but we probably Sherry, can you
034make a note and we'll put that in the paper in the journal for next week? >> Be here before you know it. >> It'll be here. >> Real fast. I mean, we're 15th of July. >> I know. >> Okay. Mr. Macauan had mentioned that he would like to do a special board meeting so we get some of these people on board because really our next board meeting's not till >> August. I mean, like a week before school. So if he has some people for us to hire that allow them to come and get into training and do things that they need to do. It's not uncommon that we'll have a special meeting. Um do you have a date there M? >> So I would like to do it week after next and that's the week
035of July 28th through um August the 1 and I know Mr. Sherlock can't do the fourth Tuesday. Would the board be opposed to Thursday um July 31st? >> I have no problem with that. >> If that's soon enough for you. >> Yeah, that would give us time. We could post the social studies job tomorrow that uh Mr. Hayes just vacated and give a time for that to be up five days and hopefully fill that um by by the 31st. Also, >> Mr. >> I'm okay with that. Yes. >> Okay. And that will be a special meeting which means that it strictly goes off of what's on the agenda. So, um you still have time if you know if there's bill or something just has to happen you can put on there. But I know that
036you have the uh that you'll probably have the thing for the building ready for the >> I I >> but let's hold that for a regular meeting. >> Okay. Let's just strictly use this one for for uh employment and >> stuff like that that we have to do. >> Okay. Any other I'm sorry. I'm sorry. >> Thursday the 31st. >> Thursday 6 o'clock and we might be in here. We might be in cafeteria, but either way is okay. Any other questions? So, our next meeting will be a special meeting on July 31st to take care of personnel and other uh timely matters and our next regular meeting is August the 5th, 2025. And our assumption is they'll be in cafeteria, but they might not be. Stay tuned. Any other questions? Pretty good. Hear none. When
037I will entertain a motion to adjurnn, >> we are adjourned. >> All right. >> Thank you. >> You hit the X. one states. I appreciate