001Mini, you good? Miss Charlotte, Miss Moore, yes. Miss Stewart, you good? Mr. Love Karen? Good. Okay. Good evening. It's time to call the May 20th, 2025 War County Board of Education meeting to order. And I'm going to have to lock the wheels on my desk or I'll be up there with you guys in a little bit. Um, first order of business is our pledge of allegiance. And this evening, we're going to ask our teacher of the year, Callie, and our service personnel of the year, Barbara, to lead us in the pledge. You do it from right there. Aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you, ladies. Okay, I need uh I will
002entertain a motion to approve the agenda. So move. Okay. Uh just a couple of things. We have uh under information Mr. Ballen number uh letter not number but letter A. We're going to hold that. So we're going to strike letter A. Uh he is still working on that letter. still getting the the proper verbage verbiage for that. So, we'll hold that until he has it. Uh on the second page under employment number five, uh Mrs. Smith has asked to repost that. So, we're going to repost the head varsity boys basketball coach for War County High School. Under number six, we have a name for the Cook three. Get my fingers to work. Okay. Number seven, we have a name for summer uh general maintenance. And number eight, we have a name for the bus operator.
003Under new business, uh there was six comments uh for the approval of policy J-09. Uh but we'll talk about that policy when we get there. Okay. Uh any questions or did I miss anything? Any questions on the agenda as presented? Number four. Number four. undermployment. I'm sorry, Sher. Thank you. Yes. And number four, under employment, we also have a name there. So, any questions, comments about the agenda as presented? Hearing none, we have a motion to approve agenda as presented. All in favor say I. I. I. Post say nay. Eyes have it. Motion carries. Okay, we're down to information and we'll start with B the monthly attendance narrative. Mr. Mcken, Mr. Smith is with us this evening and he's going to share with you the attendance update, school safety report and update on bids that
004we received to pave the gravel parking lot at the primary center. So, Mr. Ver. Okay. In regards to the May attendance narrative, uh, since the beginning of the school year, 215-day unexcused letters were sent to student households. On April 30th, 2025, three truency conferences took place at the middle school. And on May 7th, 2025, five truency conferences took place at Work County High School. The War County School's year-to- date attendance as of 514, uh, the primary center was at 93.7, middle school was at 92.3, high school was at 90.5, and districtwide we were at 92.2%. Average attendance by school and district, as of May 14th, the primary center was at 94%. Middle school was at 92.2, 2. High school was 89.8 and districtwide we're at 92%. As far as district enrollment by school and district,
005as of May 14th, uh primary center was 340 students. Middle school was at 257, high school was at 265. For a total of districtwide, we were at 862. In regards to the reasons for enrollment change, one student enrolled from another instate public school system at the primary center and also that was the case at the middle school. One student enrolled from another instate public school system. Um, in regards to uh enrollment by grade, preK was at 73, kindergarten at 47, first grade at 56, second grade was at 46, third grade was at 54, fourth grade was at 64, fifth grade at 60, sixth grade at 55, seventh grade at 68, eighth grade at 74 students, 9inth grade at 67, 10th grade at 63, 11th grade at 67 and 12th grade our seniors that are about
006ready to graduate at 68. Um year to date, uh I wanted to include the uh uh school-based probation officer data for the year for Tai's position. Um there were 153 preventative contacts that were completed. Truency conferences at 16, new program participants at six, total students in program 13, number of contacts with students in program 135, and new JS petition court cases filed were at four. And that's not to count numerous home visits that Mrs. Starky goes with me on. We we should have kept better documentation of that but yes go ahead Mr. Moore um theund the preventive contact completed what like what are some examples of of like what that details okay for example um when they when a student gets five unexcused absences that's my job to send out fiveday letters so they could
007submit doctor's excuses parent notes so on and so forth then if it gets to either seven or eight depend usually it's eight then Mrs. Starky sends out a letter to be preventative to give them one last opportunity to rectify the situation whether it's doctor notes, parent notes or particular circumstances and then they set up a meeting if it progresses further. Good deal. Good. Good question. Thank you. Anyone else? Any questions? Okay. Okay. School safety report. Okay. And while I'm calling that up, um, Mr. Macau, I caught a typo today or before we presented today after we sent it out to you all on Thursday. So, Mr. Macau's going to give you the updated official. It was in the heading and the who was in attendance. I'll explain that here in a minute. All right. So,
008this was a safety meeting that took place on the 16th last week at the firehouse. Um, like I said, the the correction was just as far as heading and attendance. I had to get the proper people that were in attendance is what the issue was. Um, okay. And in attendance of the meeting were Curtis Moore, myself, Mr. Macau, Tim Bunner, Casey McCaldy, Gail Hickman, Robert Blake, Ty Starky, William Cautro, and Mike Mcy were in attendance. Um, we introduced Mike Mcy, the new work county sheriff, and complimented him and his deputies on how well they're working with the school system. Mr. Macau and I discussed this on a pretty regular basis. They've been very quick to react any issues we've had at the school. I couldn't ask for more what they've done. Can you, Mr. Macau?
009So far it's been very commendable. Um during the meeting we also discussed House Bill 3166 which relates to mandatory school mapping and how the state is allotting $4,500 uh per school for this process. Um, I include that in your packet so you could see or what it is basically the house bill is um they're allow like I said so much per school and they're trying to make the new mapping system system to where it will keep keep up with any evolving changes so we should only have to do this one time. Um they're asking us to have this complete process. They're giving us ample time. It's probably going to be approximately 14 months and uh Mr. Macau and I discussed some of that with the safety committee, how they're trying to be proactive and get
010in front of this uh situation um as far as for safety for all students and and I I could go into more detail, maybe I will to letter, but if we have an issue in the schools, it's a more u state-of-the-art system to track location to help first responders if we do have a situation in the schools. The most cru crucial thing as far as that goes. Okay. Um, also we discussed the new transaction window that many of you I think Mr. Mets commented on this previously at the middle school when you come into the school. That's what you see now where the secretary sets you know it's a safety precaution. We have a window there that I think so far everything's been positive concerning that that I've heard. Um, Mr. McCall and I talked
011to the group about how we're working with Mrs. off the nurse and uh Autumn and we're going to see about scheduling uh CPR and first aid for all the staff next year. We thought that would be a good good idea. Kelly mentioned that to us and we thought that'd be a good idea for next year to do so. Um Tim Bunner updated the group on the two-way communication radios that were installed and how the base stations would be installed soon. So far, everybody, all I've heard is positive feedback. I have one of those radios in my office and Mr. Macau and I were talking about how it almost sounds like they're sitting in your li in your office talking to you. It's that clear. So everything I've heard, it's like night and day on the
012buses as well. So all I've heard is positive stuff on that as far as that goes. Um also I'm getting ready to talk about that here shortly, but this was on the same day as the safety meeting. We had the bid opening for the u paving project that uh Mr. McCo, Mr. Mets talking about previously on the agenda. I'll get to that shortly. um scheduling active shooter training was discussed. Uh we need to see about um we're going to have the the groups at the uh faculty senate this upcoming Friday discuss the scenarios for next year what active shooter training what scenario they would like to work on at each of the schools and we're going to try and address that as soon as we can start the new school year for active shooter training
013for next year for students and staff as well get the staff's input. Um, the new business that was brought up was fixing two windows and handicap accessible doors at the middle school and replacing the concrete back of the bus garage back here where they clean their bus. It's starting to deteriorate. So, we'll have to pull the old concrete out and replace that. So, we'll have to get bids to do that possibly this summer. Um, does anyone have any questions on any of that information I covered? Uh what does I know upstairs I don't know how much right I There's got to be something better. Well, that's what Mr. McCall and I were going to have the faculty senate discuss. What would be the best scenario to reenact next year for a possible situation so we
014can better or improve that, Brent? Like you're at least 10 foot. Yeah. Yeah. So 10 foot's better than being shot. Well, but there's other things we can do. It's not Right. Get those chain ladders. There's There's things that can be done that make would make it make it better. That old grade school had a sliding door. Yeah. Yeah. Um Mr. Smith, I know that one of the new uh bills that was passed that for the AED and CPR training that we're going to have to train everybody or or do some type of training with everybody that uses our buildings. Okay. Any the pee-wee groups, any of the uh groups that use our building on a regular basis? Uh any thought or any talk about that yet or Well, um I Mr. Macau and I have
015discussed that's some of the stuff that's some of the the information we need to look at at the beginning of the year. Correct, Mr. Macau. As far as organizations and informing where those are located, how to utilize them properly. That'll go hand in hand, I would say, with the first aid and CPR. Um, Mr. Mats, I'm assuming. I think that if I'm remembering the terminology correct, it was like a cardiac plan for the school. And so then that plan would have to be on file of where the the AED is and all of that and how to use it. And then anybody that was utilizing the building would have have to go through a brief training on that and know where that plan was. Yes. Okay. Any other questions? Okay. Thank you, Mr. Smith. Okay.
016I don't have a slideshow for this. You want to go ahead and discuss? Yeah, you can you can tell them about about the I was ready to have you sit down. You got one more. Yes, it's in your packet, but as I mentioned, we were talking about the safety meeting. We had the bid opening M and M were present and eval summer school around that time questions. Okay, now thank you, Mr. Smith. Thank you. Thank you. Okay, we're down to recognitions and uh we have several people with us tonight. I was informed that some of the young writers uh middle school young writers were in the uh band banquet. So they might come in a little bit late. So if they do, we'll recognize them when they when they come in. But it looks like
017we have several here. So Mr. Macau, if you want to start. Okay. So first up for recognition this evening, we have Young Writers Contest winners and the county winners. In grade one and two, we have Riley Shears. In grade three and four, Carmen Garcia. Grade five and six, Elaine Castanelli. And this was third place um state winner. And then grades seven and eight, Joselyn Murphy. So, are any of those students here? Any of them able to join us? Elaine is here. Okay. Okay. Elaine, we want to get pictures to stop. [Applause] in the state, right? Fantastic. What was your What was your story? Nice. Nice. She kind of got a second place because the kid ahead of her plagiarized to get their So, we're still working out where we But um the first place winner
018unfortunately there was some scandal there. kind of like I'm too tall to stand in the middlebody move [Music] Thank you guys for coming. I was thinking about six o' Okay, now we have golden horseshoe winners. What do we have? Another Okay. Okay. Yep. And she's here. We are sorry that you were not on the agenda. Get that on there, but we will get you up. Not that on purpose. What was your story about? I did not hear what you said. What was your about two girls. Very good. Congratulations. Good job. We are sorry we left your name about that typo. When we do the minutes, Mrs. Smithy will make sure it's in there. Right. Okay. Did we forget? Did we miss anybody else? No. Okay, so we are down to golden horseshoe winners, Miss Macau.
019Okay, we are pleased to have our golden horseshoe winners for this year and they are Bailey Lot and Colin Means. [Applause] Well, I will see that they get the certificate certificate. Congratulations. Yes. Wish you win. Yes. Yes. That's an accomplishment. Okay. I know that we have the next group here because they are in the proper FFA attire. Okay. So, next we would like to recognize the FFA parliamentario procedure team. Regional first place winners. We have Carly Phillips, Trevor Jones, Aniston Kurthers, Kelly Murray, Ashton Lockhart, and Holden Sears. [Applause] Yeah, I know you're proud of them. Very good. January, these seven individuals have been practicing two or three times a week and learning basics of parliament. In March, they competed at the regional level and earned their way to the state competition as one of the
020top level in October. So, good deal. Great job. I hope we're doing okay here tonight. Yeah, you guys are using Robert's rules, right? And see, we use small boards, Robert's rules for small boards, which we don't take seconds and that type of stuff. So, it's a little bit different. Well, congratulations. I think honestly that's one of the hardest defense. Moms, moms and dads, grandparents, whoever [Music] Wow. I should say Everybody, when is the state? They they compete in July. Okay. Well, we'll look to have you here at the second meeting in July or first meeting in August. Right. Hopefully when they win the state. In a few weeks. Okay. Thank you. Thank you guys. Appreciate you coming out. Okay. Now, uh we have teacher of the year, Miss Mac. It is my pleasure to recognize
021Callie Dardy as our 2025 War County Schools teacher of the year. [Applause] just stand after we get bar. Okay. And then also it is my pleasure to recognize Barb McCrae as our 2025 service personnel of the year. [Applause] Just let you know the retired teachers and service personnel association is coming back first meeting. So please join us then. Congratulations. Last thing I'm going to do is another uh Cali, we uh thank you for everything you do. Uh, I I tell you, it's just incredible uh how how much Kelly touches the school and students and staff and uh very very very deserving. Well, and she's she's been involved over at the nursing home with the kids, too, which the residents love. So, that means more than you'll ever know. So, tremendous person. Uh glad to have
022you there for our kids. And I'll say something nice about Barb. Okay. But then I'll let somebody else do it. But um no, as most of you know, Bob Barb and I are first cousins. Our dads were brothers. And uh yeah, she doesn't tell people that. I I'm I'm I'm proud of it. Okay. But I don't hear Barb say it very often. But uh if you're in that school, uh whatever school she's been in, uh Barb is she's the custodian, but she's a leader in that school. The kids trust her. The kids believe in her and uh they know that she's somebody that will stand up for them. And Barb, we appreciate that. Barb's retiring. Okay, great. [Laughter] It'll go through. Well, may you got one vote. Yeah, my kids here at the high school
023now. And they do, Barb. And they do. But both of you ladies, uh, such good choices. Thank you. Anybody else? Please feel free. I don't want to. Okay. No delegations. No delegations. Do not believe I don't see anybody here to delegate. Okay. So, we're down to agenda. Uh, need a motion to approve the May 6 regular educ regular meeting minutes. Do I have a motion? So move. Any corrections, comments? Hear none. We have a motion to approve the May 6, 2025 regular meeting minutes. All in favor say I. I. I. Oppose say nay. Eyes have it. Motion carries. Um, need a motion to approve the April 15, 2025 reconvene minutes for March the 18th, 2025. So move. Any questions, comments? Hear none. We have a motion to approve the April 15, 2025 reconvene minutes for
024March 18th, 2025. All in favor say I. I. I. Post say nay. Eyes have it. Motion carries. Okay. Need a motion to approve the April 15th, 2025 amended five uh May to 14 25 to add course adoption titles. This is a group of minutes that we have already approved, but there needed to be some stuff listed on them on the when we did the textbooks in order when they come in to look to see what we did, they want to see the actual name of the textbook. And on the minutes we approved, it had that we approved them, but it didn't say what it was. Okay. So, we're going to uh just that's the amendment that was in your packet. Okay. Nothing else in the minutes of changed. It's just those uh listing out those.
025So, when they come in, look, there will be a piece of paper for them to see. I'll make that motion. Okay. We have a motion approved April 15th, 2025 amended May the 14th, 2025. that course adoption title. All in favor say I. I. Post say nay. Eyes have it. Motion carries. Okay, we're down to a student disciplinary hearing. I will make a motion to enter into executive session to hold a student disciplinary hearing for student 35001986 and the time is 6:29. Made that motion. All in favor, any questions, comments? Hearing none. All in favor say I. I. Post say nay. Eyes have it. We're in executive session. Mr.