001good evening it's time to call the march2 first ask FL flag United States ofer stands indivis andice thank you need a motion to approve the agenda we are going to make just a couple of changes here we going move our uh recognitions in front of uh information so we person we have a crow we'll keep those in order in and then underation we're going to move the federal programs report and the preschool report which are on there D we Mo those a and everything fall down okay uh no delegations tonight under number seven under um regular business uh we will not be hearing having a um public hearing for the school calendar tonight but Mr mcon will present the calendars to us and to the public and that way the public will be able to
002look at them you guys will be able to look at them and actually I think it'll make uh more sense to have the public hearing after that uh we will have the public hearing uh next board meeting during the next board meeting okay under routine business we have a new resonation number three under employment we have a new employment number seven did I miss anything guys no uh just as a matter Mr Stewart is not here tonight but we still have a quorum okay any questions about the agenda he said uh no issues no problems with uh moving Mrs uh moveing Mrs Brown up or moving recognitions before nobody has an issue with that okay very good Mr n sorry one other thing number three under employment that employee has asked for their um bid
003to be pulled so we need to strike number three under employment okay so we're also we're going to uh pull number three under employment okay with those changes um we have a motion to approve the agenda all in favor say I I oppose say nay eyes have it is my microphone working okay most time I can hear and I can't hear it tonight um okay this time then we are down to recognitions and our first recognition is charlot f War County Primary Center first place winner State science fair Mr Macau so it is an honor just to get to go to the state science fair and to make it that far but to go and compete against all the other projects in the whole state and then to win first place is quite an honor
004so when I was in fifth grade I made it to the state science fair but I never won so you have earned a a very high honor and we're tickled to have you with us this evening so if you and your mom would come up and you if you would like to just tell us a little bit about what your project was about and then we've got a certificate for you and we're going to take a picture and hopefully get it in the paper for you Mrs St I'm not sure that's on is is it green now it is tell what your it's about forc floting don't be shy we're we're proud of you okay so tell them what you did with the ball I took a hair dryer and a toilet paper too and
005put the ping pong ball on top of and it FL made it float neat yeah yeah I saw that project at the Cy Fair and it did it was really good L remembers it was really good I think Luke might have judge did you judge that one yeah yeah good we're proud of you yes so quite an accomplishment I don't know that might be the first state we've had people in social studies sphere but I don't know that we've ever had a first place in science sphere do you know Jessica Hannah didn't believe so I I don't either but we haven't done science fair for as long social studies but we are so proud of you excellent job when you come up stand good okay our next recognition is war County High School ban who
006had several people that placed in the region 2 High School honors band uh I'm not going to read the names Mr Mcall is going to read the names and uh we'll have you come up and uh have our band director maybe tell us a little bit about what went on and come up and we'll get some pictures m m for the next recognition we have Region 2 High School honor band we have Eden pack sixth chair flute Laura ferat 11th chair flute Robert Russell fifth chair Alto saxs Bryon Nichols sixth chair Alto Sachs Seth pack first chair tenor Sachs and Evan mclung seventh chair trumpet so we've got certificates and I will let you call each person up and give that to them and if you want to talk a little bit about um what
007that process is what it like and then we'll get a group picture with everybody in before I forget you guys can't leave with the certificates because Mr Stewart did not get to sign them so Jessica we'll we'll take that one back and then we'll get Mr Stewart sign it and we'll get him back to you thank you I'm sorry Mr French no you're fine um so region region honor band um in the band music world they have us divided up in different regions and I don't remember our region like all of our counties very well because there's a lot of us I know it's us Jackson County Wood County ran County um Gilmer County Pleasants County and I might be missing one um but for the high school they have to audition not only for
008their participation in the group but also for their chair placement so first chair means you're the best saxophone you're the best flute or whatever um but they also had to audition just to go and this is the first year that we've had everybody audition go and participate so that was pretty cool um I do want to take this time and recognize um our middle schoolers that made it too um we have a lot of kids sick there's flu and everything else is out there right now um but the middle schoolers that made it um Leah Martin was fourth chair clarinet uh rer neiff was seventh chair clarinet Alex schaer third chair percussion and Harley rosenbom who's with me tonight um first chair outto sex so they put a lot of hard work into these things
009and it's just one of those extra things you know marching band season we're kind of on the go on the go and when they take these things and kind of push themselves to do more it makes the group better too so I'm really proud of them all so um when I read your name do you want them to come up here and then well we might well just come back here come back all right Eden pack come up [Applause] here Laura [Applause] forat Robert Russell is not here Bryon Nichols [Applause] Seth [Applause] pack Evan mclung yeah do you want to [Music] okay any parents we have pict I want to say your child they're not children with your with our student parents or grandparents [Applause] conat and Mrs French you say the I heard you
010you read the thing of middle schoolers right okay we'll get them next four meeting hate to make you come out two nights but hey that's that's okay right um yeah if we get those next time also I was um informed there was there's a couple of students that did well in the state wrestling tournaments we were we have them on Deck okay very good very good okay folks you're welcome to stay truly welcome to stay but don't feel like you have to okay you're welcome to be dismissed also parents thank you for bringing your uh children out this evening it's always fun watch yeah yeah I just couldn't see where they wouldn't have anything better to do you okay we now are back up to information and we're going to switch that order up as
011I said so we're going to start with Mrs Brown and she will either do federal programs or preschool whatever one she wants to start with start with Federal program okay I think the mic's on and ready for me so thank you um for having me this evening and I've not presented on federal programs since last school year and I gave you a thorough update of where we were in 22 23 um but this year we had Essa and URF monitoring so just as a reme reminder in 2223 we did have 12 indicators that were non-compliant so as we Revisited that the state department monitor us on September 18th and we had to submit extra documentation and follow-up documentation by uh December 3rd and we were only found to be non-compliant on one indicator and all
012of the document that we provided was approved and accepted um that one indicator was one date that was off so as our corrective action on that we will date the forms for the individuals that need to sign to make sure it's the right date so and it was off by one day yeah literally one day so it's time and effort and that is something that the employees that are paid out of federal funds have to attest that their time and effort is given to those Federal programs and it was on the last teacher workday but they're paid the day after as well because because it was an OS day so they signed on their last day of employment but their actual last payday was the next day so they have to ding you for something
013so we'll take it easy one to correct um and then for the URF that's all the money that have came on since Co and they did that monitoring in conjunction with our Essa monitoring and we were only um non-compliant on one indicator um and I we did um provide additional documentation and that was approved um I believe Karen correct me if I'm wrong it was something that at the start of the funding they told us we could do one way and then part of the way through uh it was a a financial auditing thing that they were like well now we want you to do it this way but it had already been done so we just said we wouldn't do it again and Es money is going away so we won't have to to
014worry about it any questions on any of that so that went very very smoothly for us I don't know Carl if this is the right time or not I guess whenever I decide say it's right time huh true um what are you hearing is going to happen with our Federal money if anything because of some of the changes on the federal level so have they give you guidance well Michelle blad actually had put out an email and stated that it would not impact us at this time so it could because of the trickle down effect you know the federal government gives the state grants before they give the state gives the counties the grant so it's kind of like a year in Reverse so they've already secured the funds at the state so it won't
015imp us for the upcoming year one way or or another so I think if I remember right special ed said during our last meeting special ed director's meeting that it wouldn't be affected this year either okay this coming year is that pretty much what you all offerred to okay very good and as we've been filling questions and things about so you know the employees know when they're funded through Federal programs and a lot of that that a lot of them are positions that we have to have regardless of the federal funds being available or not so you know there are a handful of positions with Title One that are over and above but especially the special ed ones mean we have to have we have to provide those services so all right so I'll go
016ahead and get started as William get the slides up they're very short slides so I hope that's okay this one's prettier so our preschool monitoring so preschool is kind of a beast of its own as I always say it's a preschool program um we do have a collaborative with Head Start so when we are looking at our preschool program it is a universal preschool and the state department has a steering team that is comprised of a collaboration of Head Start DHA h r um the state department um and even from the the special ed side of things for uh prek special needs so they look at different aspects as they do their monitoring we did have um this was in person on December 5th we had a desktop audit portion uh that was just a
017lot of uploading of documentation a parent survey that went out they then did classroom observations of all our preschool rooms and then they did our collaborative Team interview so as we look at that we had no follow-up documentation or clarification that was required so that means we were meeting compliance compliance on all the indicators and just to give you a quick overview of the sections um section one is all about universal prek access so that's our enrollment moment that's our child find um attendance Transportation making sure we can get them here section two is all about the collaborative team we have to be at a certain threshold to of collaboration we are 100% collaborative so hopefully we'll never have to worry about that um section three is all about the curriculum instruction and child assessment
018of our preschool students [Music] and section four is our are ongoing program assessment and improvements so they cover all of those four sections through their monitoring and of course since we met all of the indicators and being compliant they did want to give us some recommendations so how can we make it a little bit better on what we're doing and the recommendations I kind of categorized them into two parts one some they just want things in writing sometimes they want to see since it's a collaborative which individual oversees certain things so they wanted us to make sure in writing we indicated who's following up on the health information on the children who's following up on attendance and then being specific in whose role and all the parts of our program are um oversight so that
019we make sure that you know if if I weren't here or the Head Start contact wasn't here somebody else could come in and they could see in writing the individuals that needed to take up and carry on with those pieces and then certain things that they recommended for implementing uh they recommended professional development on the least restrictive environment that is something that our special ed annual desk a it also um has a piece in and you'll see down there the third bullet uh is tied to that um using our annual desk audit information in our continuous quality improvement plan for a preschool program so uh kind of a a pretty good push on making sure our special needs students are having appropriate services in the appropriate environments and that we are always working to improve
020those in our program and then developmentally appropriate instructional practices so that just has to do with the curriculum and in the classroom just basically encouraging the teachers to continue improving that it's you know the preschool environment is learning through play basically so um the way we assess construction is always different in that environment a lot of observations going on and as I said before we had no no um followup that was needed and we were compliant on all 33 indicators so that's the nuts and bolts of our monitorings that we've had this year and I will be happy to say that we had one more that we don't have the report back on yet we had our special ed monitoring as well so all in one year and get them out the door and we'll
021find out in well probably 70 more days until we get our special ed monitoring report so any questions on the preschool one any questions good job Carla all right you and your team it's a tremendous amount of work yes and heartache and always calling on finance good job thank the people are preschool people and our yes title people part of federal programs is mck VTO as well so I know I didn't go through all of those again this year but fantastic okay so uh we'll move to the monthly attendance narrative Mr Smith okay all [Music] right all right thank you Mr Macau thank you Mr mats um in regards to attendance in March um we have had uh since the beginning of the school year 155 uh 5-day unexcused absences sent to student households um
022one area which I've admitted from this that is in your handout is that we uh had eight true conferences at the middle school on March 5th the year W County Schools year-to date attendance as of March 13th the primary Center was at 93.8 middle school was at 92.5 high school was at 90.7 and districtwide we were at 92.3 um the average attendance by school and District as of March 13th Primary Center 92.3 middle school 90.8 high school at 90.7 and districtwide is at 90.6 in regards to enrollment um the primary Center is at 338 Middle School is at 260 High School is at 264 and districtwide we're at 862 so we remained at the same figure but what the reason for enrollment change we had one student enrolled from another in state school system at
023the middle school while one withdrew to home school at the high school with that evened out and that's while we're still 862 um in regards to enrollment by grade prek at 69 kindergarten at 48 first grade at 55 second grade at 46 third grade at 55 fourth grade at 65 at the Middle School fifth grade is at 61 sixth grade at 55 7eventh grade at 69 and 8th grade at 75 in regards to the high school enrollment um n9th grades at 66 10th grades at 63 11th grades at 67 and 12th grade is at 68 as of March 13th anyone have any questions or concerns or anything related to the attendance this year's preschool isn't completed yet right this year's next year's preschool oh no no no no Che right correct right right I understand
024what you're saying yeah no it's not not complete yeah MH all right anybody have any questions other than that okay all right and if you're all right with that Mr Mets and Mr Mac I'll go ahead and you want me to go ahead and do the new work field update as well yes please okay all right okay um at the time I was I apologize I wasn't able to give you information in the packet like we generally do close the end of the week but I talked to Mr Macau I tried to get uh the best update I could as we're going because it's kind of a fluid situation with softball starting and such so I've have some updates related to the uh New York ball field where they began uh the high schools began
025practicing and playing games there um work County Schools provided gravel for a driving area and a turnaround for visit team bus for work County High School softball game Nick and Sons delivered gravel a few days prior to the scrimmage versus Dodge on Friday March 14th the work County Schools maintenance staff and Tim bunner helped with the spreading of the gravel you'll uh and something else while we're mentioning that I wanted to also mention that the maintenance staff as well as Tim bunner has stepped up in the last few months we've been short a maintenance supervisor and they've all pitched in and helped with that situation I just wanted to thank them for what all they've done during this time as of now now so they do things on a regular basis and I applaud them
026for what all they do um here's just a picture here of the gravel where we had it spread it basically runs from the road to the back stop of the field it went farther than I anticipated it was going to this is the turn around where we they created for where the bus could turn around when they back in there for ball games and such so they could get in and out you can see how far it runs it runs clear back there behind the back stop which I was pleasantly surprised I didn't know how far the gravel would go but thought that was a good addition um Trenton hard Barger hunt Hunter Parsons and other volunteers are building a batting cage close to the field the field is being utilized by eight and under
027softball and W County High School softball for games and practices currently but eventually during this year 10 and under and 12 and under softball will utilize the field for games and practices um here's just a p couple pictures of the batting cage they're putting together the volunteers U fours and such and they're almost done with it once they get the screen up and such um the early returns have been positive relating to the use of the newwork field uh Hunter Parson formed me uh he has a real good rapport with Mr fa and he is very happy with the improvements to the field and the field being utilized by the kids the attendance was good on the home side for the high school scrimmage and many New York residents attend the game I know cuz
028I was personally there and I saw a lot of New York people that I don't always see it all the softball game so that was a good good thing that they had showed up real supportive of the kids and such um does anyone have any questions or concerns related to that everything's been positive on that and my understanding is baldi's been very happy Mr fou with how they're taking care of the field and he'd like a long-term Commitment if that eventually that comes to pass so that's my understanding so anybody have any questions are concerned je what do you okay go ahead with somebody else no that was me talking your right um what do we know about Middle School anything playing practicing still down at the U down at the uh the field where
029we used to use yes correct they solely use that with little Le yes the if when the high school and middle school you could limited practice time and let's say there was a rain out Mr Mets and they had to make up a game then they had to coordinate with the high school so that's one positive they have more uh leeway when they practice and when they play and things like that and if there's an interruption with they not being the high school there I think that's a positive for them as well so yeah all be good until we get a big rain yeah there you go yeah yeah EXA exactly that's and that's the big positive over there Mr Mets as we all know the being in not being in a flood plane is
030a positive over at New York right on the surface like you're saying correct okay any other questions for Mr Smith thank you okay we're down the update on the survey for the potential bomb Mr Macau sir so these are the questions that have been sent in to to me or I have um helped to come up with I want to go over those with you and then get input from the board to see if you would like anything else but first of all it says what role best describes you and I put board employee parent student work County resident or other and then the next question what issues or problems with the current high school that need to be addressed so I think our our maintenance and our custodial staffs do an excellent job of
031keeping the school in good repair and clean and so just looking at it from the outside you might not realize some of the issues that are there but I I think we need to bring some of the issues um with with the current building to light um it's over 90 years old and no matter how well you take care of something when it gets to be over 90 years old there are some issues so the next question if W County could could build a new high school what amenities or additions would you like to see included so if we move forward with that I think particularly with the vocational um aspect of things we might be able to put some additional classroom space in there to provide some vocational or CTE offerings that we don't
032currently offer and it would be a perfect time to look at that um if we were to move forward with the new school number four it says the SBA provide F provides funds for new school construction but does not cover Sports field or other non-academic areas with this in mind would you support a county bond to provide funds for these improvements next the passage of the county Bond would raise County tax rates how willing are you to the paying of higher taxes to fund new school construction and to update sports facilities and that goes through the spectrum of responses next how much would you support the construction of a new track facility in our community and there's a spectrum of responses and then finally how much of a tax increase would you be willing to
033accept to help fund the construction of a new high school and to update sports facilities and there's a spectrum of responses so that is what has been sent to me or I have come up with um any thoughts on things that we need to change or include yes on the first question they should be able to check more than one oval because uh I know it does say best describes you but uh I don't know that the the Google form has the functionality for them to pick more than one but they they could choose the other and then I don't know that the the Google Docs has the functionality to pick more than one on a multiple choice answer will you check on that I can check on that and if it does the reasoning
034behind it is um they could be more than one of those yeah and most of them would be yeah you know County resident and a parent or uh a parent and an employee or or what have you I will check on that I'm not sure that it's possible but I'll check do you know William I hate put you on the say Google say okay well I may need to get some technical expertise to help me what that or uh or if if not there could be a block that says parent and yeah whatever yeah other comments Brent hasn't saw this so um Wonder could you email that to him I can do that and then uh next board meeting we'll come back and and after you show it to people and stuff we could you
035know show it see what we make what changes and then get it out yep s good and then one uh one more thing if we could if we could also add a uh an additional catchall question um do you have any other comments about this issue good idea Y which my end being the most telling question there is it could it could it could be it just gives them a chance if there's something that doesn't fit into one of the other categor could you say your suggestion again please do you have any other comments about this issue open comments or input yeah definitely probably be the best question to read the answers to maybe it might very well be yeah okay so next we'll add any extra to it subtract and then we'll get it
036out yep sounds good okay any other questions okay we have no delegations tonight uh we are not having the uh first public hearing for the calendar but Mr M does have information for us so go ahead Mr M oh the minutes have we approved the minutes that's after this minutes are okay yep I've got it or number eight this is number seven oh you're right I'm I just got my wires cross I'm not right very often John but hey when I am I'm going to enjoy it thank sir so the first calendar in your list is calendar a and if you look at calendar a it has the first day for staff on 81 with students then starting on Thursday of that week 8:14 as you go through we have the week of Thanksgiving break
037we have Christmas break starting on 12:24 and then we've got a spring break of 316 through 320 with the last day for students without any snow days being 522 so if you look at calendar B it is pretty similar to calendar a it also starts on 811 for staff and 814 for students it has a full week of Thanksgiving break but it's got a little bit longer Christmas break with there being a professional learning day for staff on 1222 and then Christmas break lasting through um January the 2nd spring break in this calendar is from 3:30 to um April the3 and then it also has the last day for students pending snow days on 522 the last calendar submission okay has a starting date for staff on 8813 with students starting on 818 a week
038of thanks Thanksgiving break it's got a two- week Christmas break spring break on calendar C begins on 36 through 320 and then the last day for staff would be on May 20 the last day for students pardon me would be on 529 pending snow days so I apologize we we had planned the first public hearing this evening there was a mixup in the journal that it did not publish our legal advertisement for the public hearing last week and it is in code that we must um advertise that so um I wanted to share the calendars with you we will get them put up on the board site and we will open up a form for staff and the public and parents to view the calendars and write any comments that they want and then I
039will bring that back next time we'll have the public hearing and then with the ultimate goal having the second public hearing on the 15th and then a final calendar approval on the 15th next month yeah actually John I sort of like it this way it it's like you know a lot of times we people see the calendar and we have the hearing at the same time and this way anybody that so chooses to they they can look at this and um you know be ready to to have questions so I I think this probably a pretty good way to do it uh more transparent so that's not a bad thing okay if there's any questions we're going to have the public hearing and that's where the usually questions come up but I don't want to
040close you down so if you have any questions you can't wait till then uh please feel free to ask Mr Macau okay so at this time we'll move to the agenda under number eight and the first uh order of business we have is the approval of the minutes of the March 4th 2025 regular meeting so any corrections comments concerns here none we have a motion to approve the minutes of the March 4th 2025 regular me meeting all in favor say I I oppose say nay eyes have it motion carries okay we're down to finance need a motion to approve the payment of invoices an amount of 8,389 192 M MC so we have one two three four five runs of expenditures for your consideration and approval this evening the First on 35225 totaling $837 42
041is peia retiree insurance premiums the next on 311 2025 totaling $115,000 this is UMR dental vision insurance the next run on 313 2025 totaling $ 40,1 1545 noteworthy in this run we have the PE card for Gordon Foods at $33,135 $340 the next run on 313 2025 totaling $ 39,47 is primar primarily Utility payments and then the final run also on 313 2025 total $ 63,360 71 we have um the Bus video monitoring software renewal we have OT Services we have um Psychological Services and we have Behavioral Services all lumped in that final run these runs all in total 8,399 any questions comments Karen we did that last time it was it had to be split to two different I didn't know that I'll have to recuse myself so is that under the 158,000 so
042yeah so if we are going to make a motion to approve that less than $30 it would be $18,350 192 okay who made that motion I do would you be okay Mr low if we amend your motion to be an amount of 8,359 yes okay and how much was that one the travel was $30 the total is okay well okay okay so we have a motion approve the payment of invoice in amount of 8,359 192 all in favor any questions comments all in favor say I I I post say nay I have it okay now accuse you have to I'm going to accuse myself personal interest there you go I know it sounds silly Luke but it's what they say you have to verbalize it make a motion to pay travel fee for uh $30
043that's yeah we need a motion to approve travel for Mr Moore and amount of $30 do I have such a motion yes so much uh any questions here none we have a motion to approve uh travel for Mr Moore in amount of $30 all in favor say I I I oppos say nay I have it okay that wasn't all M Karen thank you yeah sorry sorry about that U no problem part of the part of the travel got separated from the original so I didn't see it in time so my apologies oh no no it's it's all good thank you okay now we need a motion appr budget supplements in the amount of a negative supplement in the amount of $1 15,1615 we have a supplement in the amount of negative $16,493 this is a
044decrease in the unfunded teachers retirement allocation we have a positive supplement in the amount of a thousand Grant from the sisters Health foundation for the W County Middle School clo Clothing Closet that we received and then finally in the amount of $300 this is a grant for Teacher of the Year supplies this totals negative 15,16 $61 any questions here none we have a motion appr the budget supplements negative supplement in amount of $1 15,1615 say I I I oppos say nay eyes have it motion carries carry down budget transfers any motion approve the budget transfers in amount of 8,277 and3 M MC two trans excuse me two transfers the first in the amount of $2,984 36 this is transfer vocational grant funding for Supply software and equipment repair then next in the amount of $85,200
04567 a um transfer from reserves for bus radio communication systems we did finally get three sealed bids for the bus radio um bid and the winning bid was for $ 46,7 192 with discount Communications um and we we are hopeful to get those installed um real soon I think the old system is getting worse by the day and it'll be good to have new function functional radios in the buses but both of these transfers total $18,200 any questions on budget sub budget transfers here none we have a motion to approve budget transfers amount of 8,277 and3 all in favor say I I oppose saying nay eyes have it motion carries any need a motion to appoint Karen C as treasurer for war County Schools so I wonder if we're going to get second and move
046on that okay wor about that okay any uh m maen or k anybody um I will tell you that people from far and wide if they need help in school Finance call Mrs Cummings all the time so she does an outstanding job and not only does everybody here know know about that everybody across the state knows about that and they call you all the time for your expertise so we're glad to have you well done any questions comments here none we have a motion to appoint Karen cumins as treasurer for w County Schools all in favor say I I I post say nay eyes have it motion carries okay need a motion to approve the schedule of proposed Levy rates so I imagine this one is Caren I am going to defer this one to
047Mrs Mrs Cummings all right well thank you very much and it is glad to I am glad to be here it it's it's a good wonderful County wonderful I'm glad my um children attended here as well so um with that said schedule proposed Levy rates U it's that time of year we've got the assess valuations in from your assessor and we're pleased to report that they have not gone down um so unlike some other counties uh we are not experiencing a decline um on your uh packet for tonight I've given you a couple schedules the first is the actual schedule of proposed Levy rates and on it um the valuations for your current expense Levy that is actually set by the state and the state has not changed that statute now for several years um
048so those Levy rates have remained the same so our general current expense Levy is expected to come in at about $1.6 million on your excess Levy we have to do a calculation to make sure that it has not grown more than 4% in New Growth it has not so it will remain at the statutory rate as approved by our voters at 2066 cents per $100 in assessed valuations given having said that based on the current assessed values we will be bringing in approximately $1,791 11177 in our excess levies is what we're uh expected to bring in for a total collections of approximately 3.4 million in property taxes for next school year in addition to now this schedule will go to the tax department they have to approved to make sure I've got all my calculations
049and um uh assess valuations entered correctly upon approval tonight this uh meeting will remain in recess and we will rejourn this meeting again in April and at that point we will actually officially what's called lay the levy after it's been approved and we receive our stamp of approval on this calculation in your packet I've also just so you can see how our collections have uh remained over the last few years you can see from uh last year to this year this projected in uh tax collection of 3.4 million that that's approximately a 73,9 $72 increase from the prior year of that 73,000 35,000 of it is attributed to your regular uh General Levy 38,000 of it is attributed to your excess Levy 38,000 we get to keep dollar for dollar that's your excess Levy of
050the 35,000 well if what goes up something else has to come down so that means our state aid will decrease because of that we only get to that um keep about 85% so all of that 35,000 we don't get to keep so the state aid will actually decrease because we've gone up some in assess valuations for that but all in all we're we're still going up and not backwards so that's a very good sign for the school system so we've remained very stable in that regard so we'll see how we'll send this in we'll get it published in the newspaper paper and then we'll re uh convene this meeting to actually officially lay it uh third Tuesday in April Mrs cumins do you have a date what actual date that is I believe it's going
051to coincide with the regular meeting April 15th April 15th okay tax day yes it this as they change it yeah any questions from Mrs Cummings on the levy rates and Miss Cummings yes so the amount of the money that goes to uh the district's budget is that based off collections or assessment so if the collections do not meet the assessment does that change how much we receive in our budget our colle it's based on what the projection is at this point so all of the state aid amount it's going to be taken from this assess valuation so so the funding formula as it stands right now they do a calculation in December what they think it's going to be preliminary and then once this is said in April they're going to come back and they're
052going to then base it on what the projections are so if we would happen to fall short um that's that's not made up by the state unless it's like a huge um uh what would you call Calamity to the area where like I know in um Boon County they had the coal mine that closed down there so they had a business that had left there could possibly be some type of reinstatement of loss collections that way but they still have to go and take legislative action to make up for that but it's all based on these projections not actual collections so on on assess value so if the county doesn't collect the assessed value the county makes that up somewhere else and not out of our budget is that correct these the collections themselves um
053this is it's going to be based on what we actually collect what what they get in collection is what we're going to actually receive so if people don't pay their taxes then we're not going to be getting the full amount that we think that we should so that's where sometimes whenever we receive our tax collections you see that it has the current year tax collections then you see the prior year tax collections where they've gotten some monies in from other years and it can be as many as three and four years past um delinquent taxes all of that comes into play whenever they do it so they're diligent in trying to get them but it's not going to come in here at 100% that's why you'll see in this calculation that I tried to put
054in a projection for what we think is probably not going to be reasonably collected so that way it gives us a good ballp Park of what we think we will actually end up with um and I've projected about a 5% allow for uncollectibles does that answer your question yeah I just I I didn't know if uh if it was assessment or collection on what we based the from what you're saying it's on collection not the assessed value well yeah because there's a difference between the two well the collections are based on the assessed valuations here right but but sometimes collections can be less than the assessment yes absolutely um and so if if the if the collections are less then our budget is based on that lesser number is that correct the yes it's based
055on lesser because I've already taken into a a trend of what I think is going to be a reasonable number for uncollectibles and then also for the discounts in there as well and then we also have to pay into the cessor valuation fund as well so that's another 2% so those are pretty good estimates as to history of what our collections have been over the last several years so we generally hit it pretty close within a few thousand thank you MH any other questions here none we have a motion to approve the proposed Levy rates uh proposed Levy rates which we'll come back and visit at a later date on in favor say I I I oppose say nay eyes have it motion carries okay we're to routine business resonations leave absence any motion prove
056the resonation of Christina Dy War County Middle School athletic trainer so move M MC she's done that for several years I appreciate all the work she has done in that role but her letter of resignation was inet any questions here known we have a motion to accept the resonation of Christina Dy work County Middle School athletic trainer all in favor say I I I oppos say nay eyes have it need a motion to accept the resonation of Emily Cal as working a high school assistant volleyball coach any questions Mr Macau yeah her letter was in your packet okay any questions here no we have a motion to approve the resignation of Emily Cal War County High School assistant volleyball coach all in favor say I I I post say nay eyes have it motion carries
057and the third one need a motion to accept the resignation of Courtney Burns special education teacher at War County High School effective June 30th 2025 so mve questions Mr Mac her letter was in your packet wanted to thank her for all of her um years of teaching at w County High School um worked with her for numerous years an outstanding teacher and um wanted to thank her for all that she has done for the students support County any questions here none we have a motion to accept the resignation of Courtney burn special education teacher War County High School effective June 30th 2025 all in favor say I I I oppose say nay I have it okay down to employment authorize need a motion to authorize Daniel mcl's contract retroactive to February 18th 2025 so Mr
058mcau so just to bring you up to speed last board meeting I brought a volunteer chaperon with Daniel McLoy um just so that he could get board approval um we did use the background software that we use and I had a background check in one day on him but through no fault of his own the background check agency that the state uses lost his application and we we tried everything from carrier pigeons to smoke signals to get a hold of a live human being with that company and literally he he paid the money and did that state application in January and it was nearly eight weeks before we got a hold of somebody there for them to remedy that so long story short he actually as volunteer chapon began working with the students then and
059the the board action says until the completion of required paper effective upon completion of the required paperwork well In fairness to him it wasn't his fault that it took that background check that long to get done so I'm asking the board to back dat and make retroactive um his effective date to the February 18th date when he started any questions here none we have a motion to authorize Daniel mcl's contract retroactive to February 18th 2025 all in favor say I I I post say nay eyes have it motion carries okay any motion to approve the employ employment of Kimberly Brainard substitute aid for 2425 school year effective upon completion of her required paperwork move Mr MCC anything so I will apologize to Kim Brainard because her background check was in the same boat as Daniel
060mclo and it took forever to get that processed so um if you're out there listening Kim we're happy to get you through board action sorry it took so long on your background check any questions here none we have a motion prove the employment of Kimberly Brainard as substitute aid for 2425 school year effective upon completion of her required paperwork all in favor say I I oppose say nay eyes have it motion carries number three we have struck number four need a motion to improve the employment of Eric G custodian 3 work County Primary Center for 2425 school year effect upon completion of his required paperwork same M mcau so he is the successful bidder for that position and as luck would have it he's also been the substitute that's been in that position for some
061time I think they are pleased with his work and happy that he's going to get to stay in that position questions here none we have a motion to employ Eric G uh custodian 3 work County Primary Center 2425 school year effective upon completion of required paperwork all in favor say I I oppose say nay I have it motion carries and I hope I said the last name correctly okay need a motion to approve the employment of Kayla Ward substitute teacher for 2425 school year effective upon completion of her required paperwork m m so her application is in your packet she is a fully certified teacher I believe that took a job at public debt back in November and is involved with the cuts going on but she is fully certified and if we can hire
062her as a sub and and utilize her we definitely need substitute teachers yes she has some hard to find certifications does yes any questions here none we have a motion to approve the employment of Kayla Ward substitute teacher for 2425 school year effective upon completion of the required paperwork all in favor say I I I oppose say nay eyes have it motion carries okay we need a motion to prove the employment of Jill Bumgarner assistant softball coach for war County Middle School for 2425 school year effective upon completion of her required paperwork so moov Mr MC nothing to add happy to get the position filled any questions here none we have a motion to employ Jill Bumgarner assistant softball coach for workan middle school for 2425 school year effective upon completion of her required paperwork
063on favor say I I opposed say nay eyes have it motion carries and number seven need a motion to employ Tony Kane teacher for Home Hospital instruction homebound for 2425 school year effective upon completion of her required paperwork so Mo Mr MC so we have had a couple students to apply for and get um authorized for homebound from their phys and I'm pleased that Mrs Kane is willing to pick it up and work with those students so happy to bring her to you for your consideration tonight any questions here none we have a motion to employing Tony Kane as teacher for Home Hospital instruction homebound for 24 25 school year effect upon completion of her required paperwork all in favor say I I I post say nay eyes have it motion carries down the new
064business okay need a motion to abolish assistant vars Varsity throwing Coach position Mr mcau so this has been pigeon hold that way for some time but we've had a hard time filling that and if it's it was posted just as throwing coach that's all that they can do if we abolish that and then just bring it back as a regular assistant far City track coach they can do more than just help with throwing and it's going to be a more more versatile position for the high school yeah I think this is what Mr Myers used to do correct at one time yes any other questions here none we have a motion to abolish the assistant Varsity throwing Coach position all in favor say I I I oppos say nay eyes have it motion carries now
065we need a motion to authorize second assistant vars Varsity track coach position s Mr MC so yeah just as I said before you abolishing the throwing coach and bringing back a regular assistant coach is going to um make that position more flexible and be able to help more kids any questions here and none we have a motion to authorize the second assistant vars Varsity track coach position all in favor say I I I post say nay eyes have it that motion carries okay need a motion to approve two out of County student enrollments from wood to workart County so moved M count anything we your application was in your packet any questions here none we have a motion to approve two out of County student enrollments from wood to war County all in favor say
066I I oppose saying nay eyes have it motion carries volunteers chaperon did I miss something there's none there so yeah we did not have any this no problem um okay uh board concerns Mr Moore no n sir M Sher not at this time Mr and I'm good get that time of year where there's lots of stuff going on yeah it'll be prom and graduation before we know it here guys do you want to I know that you sent out the board self-reflection yes speak to that thank you Mr M um I sent out hopefully you all got it the board self-reflection that we have to do it should be in your outlook uh from your board in your board email Luke I might have sent it to Randa no I sent it to you okay
067I will check if you don't get it let me know and I'll send it again here in just a little bit okay and it's just a brief Sur survey for the board reflects on a few things that we have to do each get home too CU I might have overlooked it okay we have to have it done and have uh action on it I think by August August 15th I think but it's always nice just get it done it done so it it's out there do you have it Miss Sherlock or yes uh you sent it on the 10th can you tell who I sent it to I don't know if it see let me open it up I can I can check no it it just doesn't show it but uh would it work
068if I just hit forward to them yes our next next regular meeting is April the 1st 2025 here in cafeteria at 6 o' thank you so at this time I will entertain a motion to recess this meeting until 41525 we have a motion I'm going to take a vote on this since it's different we have a motion to recess uh the regular meeting until 41525 all in favor say I I oppose say nay eyes have it motion carries thank you did you get it there Luke or no I