001Is the public coming online? No. All right. Um, is there a motion? Madam Chair, I would move to table this matter until we have a chance to have Sarah Bank and review um the provisions that uh Trusty Bosch has provided second uh discussion. Is there any desire to put a date on that so that I can put it on my calendar? Oh, or for an additional meeting. She had not read, so she was um well, we need to the district needs to um submit um reimburseable costs um by the 25th. So, they need obviously time to prepare that. Um, I don't know what have you had any contact with Sarah. Is she what was her when she left? What did she say about her availability? I know that she doesn't necessarily have tons of connectivity.
002She is um for sure out this week and I think most of next. Just to let you know, she told me she was going to read it whenever she got where she was going. So, I don't know. can't remember what she said in her email. I don't know, but we'll see. Let's see. She did. There was an email. So, Madam Chairman, I'm going to be no vote on this. I want to vote on it as it is tonight and change it after July 1st. I am unavailable um beginning um immediately. I mean next week and I will be out of pocket so I won't be able to participate in special meeting anyway. But we have recalibration meetings on the 16th and 17th. You could do it on the 19th Thursday. Not here. Understood. Um, I
003can do either of those states. I can be available. My only worry is that Sarah won't be or she won't have an opportunity to thoroughly review it and provide feedback to you and then you'll be in the same spot. Well, let's just tell her if she's our lawyer, she's got to do it. I mean, you know, really, I've never said to clients, "Oh, I don't have the time to do it or I'm on vacation. I can't do it." She had mentioned she'd have a pair of label here at the meeting. Is there somebody online or um I have one person online and her name is Carissa Barnett? Um that t that's the learning center I mean the literacy center. Um, just to be clear, I was in contact with her as late as 2:30, I
004think it was today. Today, because I know she's on a boat and she said she just wasn't sure she'd be able to stream in phone connection tonight. Yeah, we we talked and I explained the additions with regards to liability and she said that that was an issue that she had considered, thought it was a good idea. Um, I asked her specifically about the insurance one month. That was the only one she said she wanted to examine. Was there somebody who couldn't do the 18th 17th and 18th of Rico? Okay, that's it. Okay. Um, Madam Chair, the other thing you could do, we just go ahead and vote on it tonight as Trusty Bosch has has suggested his version and then if it turns out because this is this is second reading. I mean, this is
005the This the I I give white trust cards a little frustrated because I think I share the same frustration. We've had this is our third reading of it essentially. I mean we call it second reading but we skip them in there. Um so it's been out for quite a while. Um getting amendments the last minute can be problematic. I'm wondering if we go ahead and vote on it um approve it tonight and then if there's a problem we could always reconsider our vote. um in July we can do a reconsideration like if something comes back and M van says oh my gosh you know there's a case law that says you can't do this particular sentence I don't know something that we could do a reconsideration but we could go ahead and prove either version
006I'm not I wasn't sure which version everyone wanted to go with but that that is another possibility is is in July we could do a reconsideration and start over if there was some major legal problem what Trusty Bos has suggested. I would withdraw my motion to table. Great. Um and I guess I would move to amend the policy as I had read uh during this discussion. Um that would be policy proposed policy GKA with regards to personnel section G with regards to personnel and I will gladly provide the I've already emailed the changes but I've just emailed them to Dr. Chapman as well. Um again I apologize to the board I tried to send them but the red line didn't quite work out the way I wanted it to. I second that. Just not get
007real technical here, but his motion was to amend and technically there wasn't a motion on the floor. I'm wondering apolog if I could make a suggestion to you. Yes. What you may want to do is just say I move current version with the edits that I have provided. So then we're just voting once that we're not voting on your amendments. We're just voting on it with the edits that you already provided us. Absolutely fine. I sorry I read the policy subject to legal review maybe. Yeah. And I'm I'm good with that. I I was using the policy on amendments. I thought I had to do it. So maybe make that I'll do it again. I would move the approval of uh the proposed Excuse me. Are we just doing the second reading or approval now?
008Approval. Approval. Second reading is approve. Second reading is approval. Okay. uh move for the approval of proposed policy GKA section G--personnel with the edits that I had read and proposed subject to uh review by legal counsel. Any more discussion? All right, then I'm going to call the question. All in favor? I opposed. I one abstain. If that's possible. Need you to resend that. It won't open. All right, moving on. Item three, consideration on second read of policy KFB, prohibit prohibition prohibition of open carry of weapons on school property. Thank you, Madam Chair. This there's no change to this. Um it's in my opinion ready for your approval. um probably is not required, but I think helpful to um explicitly state there is a prohibition of open carry. Any questions for the superintendent? Any public comment?
009Seeing none, do we have a motion? I would move approval of the second rate of polic prohibit prohibition of open carry of weapons on school property as presented. There second by second. There's been a motion and a second. Any more discussion? All in favor? I opposed. Motion carries. Consideration second read of policy uh KFC, concealed carry of firearms. Thank you. Uh this one also had some edits by Sarah and they've been incorporated and they are in the bright red font. Um and those are the only um and then some of the maroon she um also added the same language that I read previously that basically says the school district board of trustees does not endorse this um policy but otherwise those are the only edits. Any questions for Superintendent Chap? Um, any public comment? Sorry,
010I just lost my spot. Um, which is sometimes easy to do. Um, all right. Seeing no public anybody online? Madam Chair? Yes. I move to approve a second read of policy KFC concealed carry a firearm as presented. Second by I'll second uh any more discussion. So, Trusty Scarlet, uh, and I'm not sure, Madam Chair, about exactly how to do this because, um, uh, there's some issues with this policy as well, edits that I would like to suggest that we make. So, if it is appropriate at this time, I would move to amend since uh, but I I can I I'm not sure I'll defer to Trusty Gingry's understanding of the procedural aspects of this. No, you're fine now because he made the motion. Now you can move to amend. Okay. So I would move to
011amend the policy as follows. First of all, if you can bring it back in, there's a paragraph that starts, firearms are required to be stored within a concealed biometric container or lockbox. That paragraph should be deleted. And at the end of this policy, um, I would insert the following language. Anyone who chooses to conceal carry automatically and without further notice assumes full responsibility for any injury or loss that might result from the firearm while on district property for their own safety. Comment anyone who chooses to conceal carry should notify the district and the onduty school resource officer of their possession of a firearm before entering school district property. Failing to notify the school district might lead to confusion and could result in serious bodily injury or loss of life. The school district has no heightened
012duty of care to anyone who chooses to conceal carry on school district property. Before someone seconds that can I just ask a question? Yeah. Why did you delete the part about the um lock box? In speaking with our council, the question is that public members are not required to store. Okay. It's only related to staff and employees. So this or staff and volunteers. So this policy with the stored thing does not really apply to members of the public. So makes sense. And and I would point out that Sarah and I during our discussions asked me that question and we both read it said, "Yeah, that doesn't really apply." Oh, and that was a motion to amend amend this policy with the edits I just read. I would second it. Any more discuss or anything discussion?
013Anybody? So, we're just voting on the amendments at this point, not on the main motion. Okay. So, we're voting on the amendments. Then we need another motion to vote on the policy. All right. So, voting on the amendments. All in favor? I I abstain. One abstain. Motion carries for the amendment. Now back on the motion as amended. So we're good. We're good. I call the question. Bill already did the motion. Okay. So now we need to vote again. Uh all in favor? I I We should have it subject to legal Oh, yes. Subject to Can we add that? Yeah, we're all in agreement. I I'm sorry. So subject to legal. Okay. Okay. All in favor? I oppose. Abstain. Okay. Now we're moving on to um cons um consideration of second read on policy JI weapons
014in school. Thank you, Madam Chair. no changes since the May board meeting um when it was suggested to be abundantly clear that students enrolled in secondary or elementary schools, including in homeschool programs, virtual school, independent primary, charter schools, expelled students, or students dismissed from any of the A4 mentioned may not possess deadly weapons. I might have forgotten a category from there, but I think it is pretty complete. Yep. Any questions for Superintendent Ch? Any public comment online? Do we have a motion? I move to approve second read of policy JIC weapons and school present. Second. Any more discussion? Seeing none. All in favor? I I opposed. Motion passes. Uh consideration of second read of policy KF, community use of school facilities. Madam Chair, no substantive changes um to this policy. Ready for your approval. Any
015questions for Superintendent Chapman? Any public comment? Bottom line. Do we have a motion? Chair. I move to approve second read of policy KF community use of school facilities as presented. Is there a second by? Second. Any more discussion? I'm to make a motion to amend uh policy KF section K school community relations to add the following language at the end of paragraph three which says that each individual that is not a student participating in an activity under this policy on school district property shall be considered a quote volunteer end quote as that term is defined by policy capital G capital K, capital A, and should comply with all school district policies. Is there a second? What? Uh, Madam Chair, um, Trusty Bosch. Yeah. Um, so is your amendment designed to uh bring people who uh
016rent school district facilities into the realm of those who uh may not have a concealed weapon without all the requirements of training? Yes. And the broad definition of volunteer under the policy I think includes them already, but I wanted to make sure that that's crystal clear that if they're using school property that they are considered a volunteer for those subject, excuse me, subject to legal counsel's review is my motion. Sorry. Um, trust I just want to insert a question. When we have volunteers, they are screened. And when we have, if I'm understanding your motion correctly, when we have um citizens use our facilities um participate in um lacrosse or whatever, we are not screening all those people and we're not running them through a fingerprint and it's expensive and we do that for all of
017our volunteers. So that would mean that none of those users could use our property. If I'm understanding it correctly, none of those people would um to be categorized as a volunteer, they would have to go through this fairly expensive and extensive process unless a misunderstanding. The point is is just simply if they want to conceal care, they have to follow the policies and procedures set up for volunteers. We are allowing them to use the school district property and to do that their organization or any of the volunteers in that organization have to meet the requirements that we've set up to conceal carry. It doesn't mean they can't use it. Just means they can't conceal carry unless they meet the requirements that we have established. There is a amendment on the table. Is there a second?
018Seeing none, the motion fails. Offer the question. Um so uh um KF um uh all in favor I I can vote for this one. Oppose. I motion carries. Uh consideration of um consideration of the second read on policy KFA public conduct on school property. You madam chair. No changes since the um May board meeting. Any questions for the superintendent? Any public comment? [Laughter] Any public comment? Uh, seeing none, do we have a motion? Madam Chair, I move to approve a second read of policy AFA public conduct on school property as presented. Do we have a second? This is KF. Oh, I'll just sit here. Any more discussion? All in favor? I oppose. I one abstain. Okay. Uh number eight, consideration of second read of policy EJ sex designate designated facilities. Thank you. Um, Madame Chair,
019there have been no changes um since the May board meeting and um believe it's ready for your approval. Any questions for Superintendent Ch? Any public comment online? Do I have a motion? I move to approve the second read of policy EJ sex designated facilities as presented. Second. Any more discussion? Um, Madam Chair, I'm going to be voting against this just because I think it is so stupid. That's the only reason I can give it. I would point out it took him six pages to repeal the gunfree zone. It took him 30 pages to define what a bathroom is in the legislature. Oh boy. Okay. Uh, any more discussion? Just Madam Chair, I have other words I would like to use, but I am going to be voting no against this. I equally find it offensive
020and dumb. Madame Chair, I agree with the other two naysayers. Okay. So, we we do need four votes to move forward. Yeah. This is state law that's that went into effect March 1st. But if I if I vote against it and you don't have the four votes, what does that mean? It means it fits. It still goes into law, doesn't it? It already is law. Yeah, it already is. But the law is we have to write this policy because it is our it's the school district's duty. Do we get we can follow state statute without that policy? Sorry. And and madam chair just to be clear I am choosing to vote no because I'm not going to go forward with this and be have my vote my be associated with that dumbass law. Excuse me.
021Just not So I am curious what happens if we don't have a policy. We still have to follow state law. But the state law we have to follow. We don't have to have Are we going to be able to apply for the emergency funds to build the bathroom? We still have to comply with state law. Of course, I'm sure they didn't say we have to do a it 213110 says, "Duties of board of trustees, the board of trustees in each school district shall ensure that each school district in the state requires every multiple occupancy restroom, changing room, or sleeping quarters be designated for the exclusive use of the male sex or the exclusive use of the female sex." And it's missing pages. So that's very pull it up real quick. Um it also does require
022um that um there are penalties for not um um providing consequences to um people who do not comply. Madam Chair, Superintendent Chapman, I I'm not suggesting that we aren't going to comply with state law, but um I don't uh believe that in order to comply with state law that we have to enter our policy, this policy. Yeah. Um Okay. So it says um each school district board of trustees shall adopt policies to provide for disciplinary action for persons who refuse to comply with this section. No school district board of trustees shall adopt a policy contrary to the provisions of this section. A parent or legal guardian of a student enrolled in and physically attending a public school district shall have a cause of action including for declaratory and injunctive relief against the public school for
023non-compliance with the approved provisions of subsection BC or B. So I guess I would just ask are we putting ourselves into you know legal jeopardy or you know without a policy and that's something that I don't have I mean madam chair if we comply with this we're going to have to build more bathrooms. No, we just have to build we have to because it is law. We have to build a single stall bathroom in Summit so that students have the opportunity alone. Yes. Because every other school in the district has at least one singleuse bathroom, but there is not one at Summit. The teachers and the kids all use multi- stall bathrooms. Well, I don't know if the penalty is more than the cost of another bathroom. Well, we have to do that anyway because
024it's law. So, we're just deciding if we want we we have to we have to go along with the law. We're just trying to decide if we're going to have a policy that seems to be perhaps is being proposed as a technicality. Well, Madame Chair, I agree with Trusty Bosch that it's dumbass, but I will change my vote and vote for it so we can move on. Um, so what the um, so consideration of second. So all in favor I I opposed. I I motion passes. Consideration of second read on policy IHBG homeschool policy. Thank you, Madam Chair. On this policy, um, there were edits. um at the May board meeting um or possibly April board meeting um that have already been in here. We haven't had any additional changes since then. Thank you. Any
025questions for Superintendent Chapman? Trusty. Um Madam Chair, Dr. Chapman, why is the sentence, "An instructional program provided to more than one family unit does not constitute a whole home school program." Why was that deleted? Because the legislature took that out of there. It used to be that you couldn't have um several families get together and provide homeschool. That wasn't considered homeschool. that was more considered a school. So they the legislature purposely took that out so that families can get together and um hire someone to be the the math tutor whatever. So that was a change in the state statute. Thank you. Madam Chair, I would move uh approval of policy IHBG uh homeschool policy. We have a second. Any more discussion? All in favor? I opposed. I motion carries. Uh consideration of second read of
026policy DFA, investment of funds. Thank you. Um on this policy, uh we have not made any additional edits. Any questions for superintendent chat? Any uh public comment? Seeing none, uh is there a motion? Madam chair, I move to approve the second reading policy DFA, investment of funds as presented. A second. Second. Any more discussion? All in favor? Opposed? Motion passes. Consideration of second read of policy JLC-R, Student Health Services and Requirements Regulation. Thank you, Madam Chair. No changes um since the one word change from June to May. Any questions? Any public comment? Do I have a motion? I move to approve second read on policy JLC-R student health services and requirements regulation as presented. Is there a second? Second. Any more discussion? All in favor? I opposed. Motion carries. Consideration of first read on policy
027D8, fiscal management and goals. Thank you, Madam Chair. this the first read. Um, and it really um comes back to the last month's board um discussion and trusty me pointed out that we're out of compliance with our own policy of having two months of budget expenditures which is also in conflict with the state's um cap of 15% um being in reserve funds. So there's no way we could accomplish both. Um as it was recommended earlier by um executive director of um resources Christrista Mayo that the fiscal management con committee establish some um goals for this and um removing it from the policy I think is a appropriate first step as the fiscal management committee looks at some uh goals. Thank any question. Yeah, I'm sorry. Thanks, Madam Chair. Dr. Ch, when you say it's out
028of compliance with the two months, I get when you said the 15% cap, I didn't quite understand you. What is that? I may have better answer. You could have just stayed there. I don't have a microphone back there, so anybody online can't hear me. Okay. Thank you. Um, sorry. So, we are bound by the state statute that we can only carry 15% of cash reserves. Um, and that's 15% of our foundation guarantee every year over to the next year. Uh, so this year our foundation guarantee is 59 million. We're only allowed to have 15% of that in cash reserves to carry over to next year. The place that this gets really tricky is, as you saw on the slides that I presented earlier, we could have four million today, but then if we get $10
029million in property tax payments in July, we're going to be over. So that would mean that we would have to send anything over that 15% back to the state because we're out of compliance with that rule. We still there's one more year to the 30%, they actually did extend the 30% but that will sunset next June 30th. um they increased that when we received all the SSR and ARP funds that will sunset next next year. Um so when you look at our monthly expenses, that amount is more than um if we had two months of monthly expenses in cash reserves, it would exceed the 15% in cash reserves that we're allowed to have by the state statute. Okay. Madam Chair, yes. What what is um one month of I actually ran these numbers last month
030and um I earlier on your chart you've had you had something said three months because you were paying the summertime and you had 12 million for three months. So I was guessing is is that's payroll. Three months. I thought it was three months of payroll is what we three months of payroll. I thought we million was the rule I thought the rule was two months of budgeted expenditures. I thought we had talked about two months of payroll. Well, we we talked about having three months of payroll in our cash reserves when we were going through recalibration the last time and that's why we were advocating for the increase in the cap on cash reserves at that time. That was before they increased it to 30%. If we if through recalibration this year they actually make
031that a permanent change, then we could get closer to it and we could actually have 3 months of payroll um in cash reserves. The the tricky part is the 15% or the 30% cap on the cash reserves is of our foundation guarantee. It's not of our budget. Our budget is 70 million for this coming year and we so the two numbers collide a little bit. Uh but if we could have a 30% all the time and it didn't sunset next year, that would be a more doable thing to have that in cash reserves. But $4 million a month in or every month in payroll is is payroll and then whatever other expenses we have. I guess my memory I trusty me reminded us of all this last meeting for some reason. I just remember us
032having this long discussion and and it was back when Janine was here and I could have sworn it was so many months of payroll was what we were trying to get to. I'm not sure how the policy ended up like that, but yeah, I just remember it. We had this long debate over this and we were very adamant. There had to be this reserve of so many months of payroll in in in there and that that might be centered in in June. We have to post three months of payroll in June because we have our teacher contracts that uh run through August, but they're technically an expense that belongs to fiscal year 25. So, we post June, July, August payroll in June, and then it it's basically booked into a balance sheet account and paid
033out. The cash is paid out through the rest of the year. So that you you are likely remembering that correctly where we wanted to have the three months in cash reserves in case something happened. Um but let me just ask one more question after. So read the sentence now. I don't understand it without the last part. It says maintain a minimum unassigned fund balance in accordance with gatsby 54. So instead of the the months that we had in there, what does Gazsby 54 require us to do? Uh that's a great catch actually. So Gazby 54 requires us to report our fund balance whether assigned or unassigned accurately. That's that's basically what that rule says. So when we're audited, we're required to say this is the amount of cash we have. half of that is assigned
034here, here, and here. So, essentially encumbered and then the other half is unassigned. So, when the state comes in and they look at our audited financial statements and they're looking at our cash reserves, they're looking at our unassigned fund balance in the general fund and Gazsby 54 says we have to report that accurately through our audit. So, Gazby 54 is not telling you a minimum. No. So, should we delete the word minimum out of this also? Yes, we should maybe the whole bullet. Um, okay. Just take the whole bullet. Yeah. Because I think because you know what the 54 rules are, you'll you'll comply with them. So, we don't need to remind you to do. We're required to by our audit. If we don't comply with any of the Gazsby rules, our auditor would have
035a finding and he has findings of the Gazby rules. He does has not had findings recent. What? Not recently. He has not had recent findings with Gazby rules. Yes. I uh go trusting me. Madame Chair, uh I I I would agree to change this if we also agree that in August we're going to talk about a minimum amount that we want to have available. Um because as you all may recall, we've been you know a lot of things have been paid for at reserves. Um so I think we need to uh keep an eye on that. Yep. Madam Chair, um just to feed off both of you, I remember this conversation coming up at the time when we first sped forward the RCA and drain drain the savings to fund salary year salary raises for
036the um employees. The other we did it again. Important piece to remember too is we still have the pre97 cash reserves and that's about $2 million. So it's essential for us to not dip below the $2 million because that is actually not counted towards our 15%. So 15% of our current foundation guarantee would be $8 million plus the 2 million. So right now we're allowed to have 10 million in cash reserves as a carryover in our audited financial statements, the acrruel number. Um, we never want that number to dip below two million because that's that's kind of this bonus extra amount that we can keep set aside for a rainy day just like Yeah. So, is there is there any uh guess penalty or we in violation of any I mean we're in violation of
037this policy is what I hear. What's the what's the problem with just can we just push this down the road until we meet and go over this and set the schools or do we have to change this this month is Michael change. So yeah, we're definitely in violation of the policy now. Um I don't I I don't believe we should write a number into the policy. I do think we should have a conversation or you all should have a conversation about what those fiscal goals are. if you and I and I think that's what happened with this policy at the time that this policy was revised. Our foundation guarantee was probably a little lower. Uh and the numbers just worked differently where we were able to have two and two months of budgeted expenditures um
038which could have been lower than our cash reserves. For a long time in the district, we budgeted only our foundation guarantee uh which allowed us to build our cash reserves. We're not in that same position now. So, I don't know that having a minimum number in policy would be a good idea, but I do think having a fiscal goal that we can measure ourselves against is a great idea. As a reminder, this is only a first read. So you have next month to review it and then you would have August to approve it. So you could the fiscal management committee could make a lot of changes. Right now you're just saying yes I agree to open up this policy for review. So fiscal management committee will you discuss it further? I'd love to. All right.
039Any public comment? Um seeing none we have a motion. Madam chair I move to for the first read of DA with the deletion the complete deletion of the fourth bullet point and I further move that the finance committee will continue to discuss this and I further move that um we as a board will discuss this at our August retreat. Uh the concept of uh financial guidelines first terms. So, do you need three sessions there or just one second? There's a lot of moving going on. All right. Any more discussion? Gosh. Um, just to be clear, I'm going to vote against this only just because I don't think I do think that a discussion about having some guard rails is important. What those guard rails are, we can talk about. Um, but the timing just starts
040to get funky for me with reading now and then reading again in July and then we're trying to get up against this August. So, for right now, I'm not inclined. I'm going to vote no and then we'll revisit it later in my opinion, but for any other comment, all in favor? I motion passes. Um, let's see. Consideration of liability insurance for new Charlotte. Thank you, Madam Chair. New. Thank you, Madam Chair. Uh, Charlotte Reynolds, uh, presenting um, our consideration of our liability insurance rule. Um, as stated in the staff report, um, our liability insurance has increased, um, um, for the same basic level of coverage, um, over last year due to just, um, um, cost of doing business, inflationary costs associated with, um, our property and some of our equipment. Um so um in addition
041to the general liability and cyber coverage that we had um last year, we did um given the um legislative actions regarding concealed carry, we did speak with um our representative at Hub Insurance learned that um our liability and co insurance coverage would not cover um um any incident related to um a concealed carry and um has brought forward a firearm rider for an additional $30, um, $674. Um, so um, presenting a renewal of, uh, 674 355 for your consideration. Any questions for director Reynolds? Yes, trust. Madam Chair, um what attached to this is the policy regarding or at least the deck sheet regarding active asalent liability, but there is no indication that I saw in this deck sheet as to what is actually we're getting or what we're covered for or anything of that nature.
042Is there some document that shows or have they provided you with the policy that talks about exactly what is being what coverage we are paying $30 some thousand? Uh basically we are co this coverage um is if there is an incident on school property related to spec specifically related to someone with a concealed carry. So, if we have a um accidental or intentional um firing of a firearm because someone has a concealed carry, this policy would kick in to cover that incident. Have you seen the actual policy is I guess what I'm asking? Uh they generally provide us the um actual policy after we um we have this um approval. So, we receive the all of those documents um with our once we've um once the board has approved the um coverage. Okay. If the
043board would like um additional details of um the exact coverage, we um we can certainly provide that. And we have in the past we have also not posted our policy um publicly as well. That I understand. I get that. Madam, I'd like to see the policy. Yeah. You know, the insurance carriers are very very uh picky about their definitions and there probably is a definition of active asalent in there that it would be nice to examine. I think we absolutely can can get that. Right. Any other questions? Thank you. Any public com Thank you very much. Thanks. Any public comment? Seeing none, uh, do we have a motion? Madam Chair, do we need to vote on this tonight? Do we need to vote on this tonight? Uh, Madam Chair, um, we would in order to
044maintain our liability insurance coverage, uh, we would need to vote on the general liability coverage tonight. If you would like to wait on the um the firearm writer, we could um we could continue that till um the July meeting. Uh but in order to maintain general liability coverage, um I would ask the board to consider um approving this tonight. Thank you. All right, we have a motion. I would move to um Excuse me. Let me read it. uh to approve the renewal proposal. Um sorry, for some reason it's not coming up on my um I would remove, excuse me, I would move to approve the liability insurance renewal for general liability insurance cyber Why is it not popping up? cyber liability insurance not to exceed. Is that the right amount then? Minus 30 $674,355. That
045includes the Yeah, 643 681. Okay. Um, anybody want to help me out? I want to just subtract out those two or separate those two. She just did 643. Thank you. Second. Any more discussion? I guess it needs to be on the record that if this passes then we need to see the writer in more detail next time. Yes, madam. Woods of London. Um, I don't know. But, you know, we're going to be we're not going to have this firearms fighter as the laws go into effect. So, that's just something for us to think about. Any more discussion? All right. Seeing no more discussion, all in favor? I I opposed. No. No. Um, consideration of Teton County Transfer Station connection and use agreement of Melody Ranch easement amendment. Here we go. Sewers. leave meeting without Yeah,
046I was thinking Superintendent Chapman should come up and I along with Superintendent Chapman was hoping that the transfer would take place hoping for tonight, but here we are. So, so close. Uh, no, for consideration or I I'll just you read what the cons you're considering. So, as you may recall, the board approved um the transfer Teton County transfer station applying to or their application to connect to the Munger sewer system. And um as you know and have experienced, there's multiple approvals um in order to finalize that. So, um what's we're asking you to approve tonight or consider approvals tonight is um the uh connection and use agreement between the district and um Teton County um for reimbursement and service of this. And then also the last part is the Melody Ranch or Vongantard easement. um
047there's a notification and um the addition of Ton Teton County needs to be added to that easement. So those are the two requests and I stand for questions. Any questions? Thank you. Thank you. Any public comment? Seeing none, is there a motion? I move to approve the Teton County trash transfer connection and use agreement and the Melody Ranch Eastman amendment as presented. Second. Any more discussion? Madam Chair, I'll recuse myself since I worked for the count. Maybe you could get less hoops to jump through. So this could have been I got to tell you, Charlotte Reynolds's good friends with Big Stout. That's who's negotiating for the penalty. So, I know they go to basketball games, Charlotte's husband and Nick. So, it's Dick and Charlotte that need to work it out. Okay. Um, any more discussion
048to vote? All in favor? I opposed. Motion carries. All right. Consideration of Wyoming Department of Transportation Wot Melody Ranch Easement Amendment. Good evening. One more um sewer business to take care of. So, as you know, um the district is working to transfer over the Munger Mountain sewer um to Teton County. And in doing that, we've been checking all the files, all the legal documents to make sure all our eyes are crossed, our dotted and te's are crossed. And um one order of business we need to take care of um is adding Y do DOT onto the Melody Ranch easement. So I'm requesting or um the board consider approving that so we can finalize that. Great. Any questions? Seeing none, any public comment? Seeing none, do I have a motion? Madam Chair, we would move to
049approve the Y dot Melody Ranch East amendment as presented. Second, any discussion? All in favor? I opposed. Motion passes. Consideration of Orman Orman Built Bears, Inc. as the general contractor for the trans for the transportation facility. Thank you, Madam Chair. Um so, um with our transportation building, um we Dubie Moulder, who's um present and can stand for questions, um issued a call for bids and we received three qualified bids in response um which is really nice. Always it's always nice to have three bids. um Ormont Builders, one of the biders was the low bid and the project team um reviewed the bid and we recommend that the board approved them as a general contractor for this project. Um just to um refresh your memory, this is a state funded project. So the approval from the
050board um with the selection of Ormon Builders, the construction contract will be the state contract. So I attached it for your review but we cannot make changes and then the state will pro work to process to get that executed. Great. Thank you. Any questions madam chair? I don't but I was hoping Mr. Dubie could come up. He had told Bill some stuff Bill and I during the break. I just was hoping he could share with the whole board about sort of why the prices were a little lower um than the uh than the estimate was and what he thought about the numbers. Perfect. Thank you. Uh madam chair trustees and thanks for the question. Uh Kurt Dy Dy Moulder Architects and Citizen here in Jackson. Um Diana's correct. We did receive three qualified bids and
051in accordance with the state uh funding process uh we are obliged to to consider the lowest responsible bid. We had two bids were very close, reasonably close and a third bid that was considerably higher. The two lower bids were considerably lower than the allocated budget for this project. And that's inclusive of the demolition of the existing bus barn facility, those two structures after completion of the new facility and occupi occupation of of that. And so that's inclusive of that of roughly $10.2 million. that includes the outofstate percentage for in excess of a number of outofstate uh subcontractors. Still, that's remarkably low. We have had the chance since to closely evaluate all three bids and uh have determined that they all three of them did indeed not only did they include many of the same subcontractors
052which is encouraging. Uh and they reflected the same numbers from subcontract from bid to bid. uh but that the lowest responsible number from Orman Construction uh did meet all the criteria did in fact follow all of the bid documents including the drawings and specifications presented. So they complied. We're still scratching our heads quite frankly over the fact that it's $2 million close to 2 million $1.8 million under the allocated budget for this. We're pleased with that. uh we're still trying to figure it out and really determine why that is. And now if the if the school district does choose to enter into contract with the lowest responsible bid, then we'll have an opportunity to further dissect that with Orman Orman Construction and very much look forward to that. Madam Chair, yes. Madam Chair, would you
053be the possibility exists that the state just overestimated one of the cross? the possibility exists and I will point out that so for history we were the architecture record on Munger Mountain right that project and that came in under the allocated budget not by much but it was still under most of that was FFN but so there's a bit of a pattern I'm not suggesting equating that to the the escalating costs that we hear about and we we keep our fingers pretty close to the pulse here locally and within our region. So it might be the message and this is just my opinion but it might be that Teton County may not be the fiscal bubble in terms of construction costs that is often that that that this community is often presented as interested. Thank
054you. Thank you. Just a far-fetched question. Says, "They gave us more money than we need. Are we allowed to keep the extra?" That went through my head. Don't say it out loud. I will say this and this is I will offer this is strictly an opinion. At the conclusion, and this was when Governor Meade was in attendance at Bunger Mountain, the school district uh very graciously gave back to the state $1.2 million. Wow. We can all in this room draw our own conclusions as to whether or not that should indeed be the case. But I'm not I'm not in the position I'm not in a position to to say but uh but um it's there and that's half and 1.2 million right? So to further speculate and this is could that money be earmarked over
055to Bron? Who knows? Or is there anything that we're missing at the bus farm? Can we go back like something we cut that now? Like is there another bay we could add something like that? Very very good question because we were hyperaggressive with the value engineering process and it's a good process that the state has established a very good process uh to to reach that same conclusion. I don't feel programmatically that we are compromising nor is the district being uh short changed uh programmatically to fit the budget hole or that peg in that in that hole. So unless there's an increase, unless there's, god forbid, change orders, unless there's some other programmatic enhancement that the district would choose to uh cover of which we haven't encountered yet. Uh so I to be able to my
056advice as a private citizen for the district to hold in reserve the surplus at least on paper right now uh is something that's that may prove beneficial. Thank you. Thank you. Any more questions? Any public comment? Is there a motion? Madam Chair, I would move to approve the selection of Orman Builders as the general contractor to construct a new transportation facility and demolish the existing buildings not to exceed 9,87,663636 as presented. Is there a second? Second. Uh any more discussion? All in favor is actually point of order. Can I correct that number? Yes, please. The uh here same documents. Okay. So, Orman Builder did provide a bid of where's my figure here? Uh $9.8 8 million because they are they their uh subcontractor list which is required to be submitted by all qualified bids within
05724 hours of submission of the bid did not meet the instate criteria for percentages of instate subcontractors. They're all very qualified but they're not instate. then a fee an additional percentage of fee is imposed upon them that don't qualify for the instate subcontractor list. So consequently their their cost is 10.2 million. Is that correct? No. Um I'm sorry. So no, that is um the when you're doing as you may know there's um instate res um instate residents receive a 5% um basically um advantage. So if you're an instate bidder, they reduce your bid by 5% to say that is what you'll compete against out of out of state. So, I I checked with Lance on this because I had the same question as um I've got a I've got a motion to will fix all
058of this. Yeah. Yeah. But their bid is for 9 million if because they didn't get that's the Wyoming preference. They would have been 10 million, but their actual number is 9 million. That's what it will cost. So, I guess the question is what's going to appear on their contract? 9 million. So, not the actual cost of the project. It has not the 5% 9.8 million. Yeah. I I think I Well, that's that's if Keith's help. Will you withdraw your second? I'll withdraw my initial motion and I will try again. I move to approve the selection of Orman Builders as a general contractor to construct a new transportation facility and demolish the existing buildings as presented. Yeah, I don't know. I put an 11 point. I mean, it's a round number. Does that mess things up
059for you, Diana? We don't put a number. But we're approving a contract. Yeah. In the contract. No, it's in the contract. Did you second? Yes. Any more discussion? All in favor? Opposed? All right. Consideration of the Sedexo Food Service Management Contractor renewal. That was the summer extension. This is the same renewal that you all saw last month. There was some conversation about revising it to include uh some language around the concealed carry. The Sedexo legal team wasn't comfortable adding that language until after we had a policy in place. So once we have a policy in place, we may have to do an addendum to this contract, but this has to be had to be approved by the Wyoming Department of Education by June 1st. So we have that in place. Um, if we need to,
060we can add an amendment to the contract. Um, WDE likely won't approve that, but it would be a kind of a another thing we just have directly with Sedexo after the policyy's passed. All right. Any questions? Oh, just Madam Chair, one question. Um, do we do you you have any idea on what it's costing us with respect to the section 4 change with with respect to taking over all the transportation or whatever it is? Do we have any idea what that extra cost is to us? Um, so I could calculate what the cost is. It would be the same cost as it was this year. I know that there was a change in the contract language. We revised the contract to follow the the practice that we have been administering for the first year of
061the contract. So there's not a change in cost, but now the contract reflects what we were actually doing this year and I can calculate that for you if you'd like. I I would like to know what it is. Just a philosophical question. So like So we'll go along with Sedexo for a while, maybe even go to a different company for a while or but is there any way to ever reverse this decision? So like we're in a contract would how difficult would it ever be to go back and hire people to actually be employees of ours and run it as we used to or are we pretty much having to stick with this contract concept. Uh I think that there's so many great ideas right now and um unfortunately I think we had to go
062this direction at the time that we were in but we're often having conversations of could we run this differently? Could we have all of the food prepared in one location and then distributed out of several different ways to distribute food out? Do we have to participate in the USDA food program if we're able to raise money and have a universal free lunch program statewide or just in our community? Could we do these things differently? These are conversations that are happening all the time. I sat on a call last week with Jenny Gordon. her her initiative as first lady is to to somehow get universal free lunch for all school age kids done in Wyoming. Um there were uh lots of other organizations that were on that call both state organizations for food security as well
063as a lot of local people. The fund for public education participated in that call. So I think the answer to that question is yes. I think there's a way that we can do things differently. Um it's it's a constant brainstorming. How can we offer the best food, the healthiest food and and the best service to our staff and students? And and on the operational side of the district this year, the one initiative that I am going to work with with my people is how are we like we want to look at every process that we're doing, including food service. Are we serving staff and students to the best of our ability as support departments for this district? And I think that's an important thing for us to consistently look at in all of our operational
064departments. But food service is one of those ones. Do I think this is the best we can do right now? Yes. Do I think that this is uh a for sure this is our forever story? I don't. I think we can do this better. And I think it's just about mapping that path forward and figuring out what's the best for our community, for our students, and how do we fund that initiative. And I think that that can be tricky, but working with the fund for public education, working with some of the local programs, we may be able to find a pathway there. Madam Chair, I just had one second question. I think it's more the superintendent. There was at one point we talked about forming a committee and I think Reed and I were going
065to be on a committee. Not sure that ever got set up. It was a committee that we're going to discuss, I don't know, Sedexo and the nutritional value. Am I just imagining that or did we? We had that discussion at one point. We were going to have a committee. We had a committee. We had a board member on that committee, didn't we? Oh, we did have a committee. We had three meetings. We did invite a board member or two. I think it was Reed and I we were supposed to go and I just never knew we had a meeting. Is that probably my fault? probably operator error on that will be an ongoing committee and we'll make sure that we get those invites back out to you again. Actually, I think the committee we were
066on was the construction. No, we were on that one, but I thought we were on one too. Okay. I thought we were just I was on some Thank you, Madam Chair. Just picking up with Keith. If if that is the case or we decide to do that, I would welcome the opportunity allowed to be on that looking nutritional value is one thing but habits are another and habits worry me with the choices that are being provided. So I think that whether it's nutritional or not the question is is you know building good habits for these young kids and young minds. So I'm all in uh if you too would welcome it on the committee. It doesn't exist. It exists now and uh in your mind let us know he was the champion of that committee.
067Mhm. Um any Let's see where are we? Any public comment? Any uh seeing none. Um is there a motion? I move to approve the fiscal year 26 DEXA food service management contractor FSMC renewal as presented. Is there a second? Second. Any more discussion? All in favor? I I oppos. I motion cars. Um, let's see. And then now we have approval of the Wyoming High School Activities Association membership application. Madam Chair, I brought I brought this into the action items. I was going over this and we are a member of every single athletic option the Wyoming High School Activities Association has including things I didn't know I didn't know we had indoor track. Um I think swimming we had five swimmers. Um over here in the activities we have a spirit squad. I haven't seen a
068cheerleader in since probably 2019 or 2018. But I I just wonder because then we have to pay liability insurance for all the participants. Um but as we go down this route of um fiscal responsibility, I just think we offer way too much and all of this comes at an additional expense. travel uniform. Um, coaching and soaching. Um, it's a conversation we've got to have at some point. And so why not start right now? Madam Chair, Superintendent Chapman, do we have indoor track? We do. Um, I'll have Mike Hansen come and talk to us about that. And also, um, spirit is dance, correct? Correct. Includes cheering. Um, superintendent, madam chair, trustees, we we put yes on indoor track um only because two years ago we had some students that had been going with their families who
069were certified Wyoming coaches um to some indoor track meets but because we had not hit yes on this that student could not compete in the state meet in Gillette. Um so we put yes on this but we do not have provide we don't have coaching staff. We do not have hotels. We do not have travel. We do not do busing for that activity. It was simply to allow those students who were participating with their families to be able to participate state. So do we still need to are they still with the district or we had probably 20 students this year. Um two years ago it was one and then this last year there were about 20 uh that qualified for the state state meet this year. They still go to uh some plot. Yeah, correct.
070Do we have marching band? No, it it's not. No. Oh, it's Oh, gosh. Only those are the choices. Madam chair. Yes. Testing. Um, how did they determine the prices? I noticed soccer is like really expensive and then everything else 60 bucks. You know, I wondered the same thing. I do not know how they determine those prices. I think it's based on probably the state because we win every year how to get us out of it. I think it's paying for the awards and officials and things like that at those state tournaments that maybe don't bring in the revenue that other events bring in and the number of schools. Yes, I can find that information up. I was just curious. Yes, I have one more question for Mike if that's okay, Madam Chair. Yep. Um, when
071is our agreements with the private school? When do we go back and reook at that? Um, so this current so next school year will be the third year of the three-year agreements that we've had. So this time next year we would be looking at That's correct. Yes. Yeah. So, we should probably start having it. Um, with the state providing $7,000 per per student that goes to these private schools, um, I'm probably thinking we, you know, and inflation and everything kicking in. I mean, we got to look at what their participation fees are. Yeah. My that's been our balance or our budget balance. Yep. My understanding is state statute we're not allowed to charge high school homeschool students but you can at the middle my understanding is you can at the middle school there's a good
072article but I'm not going to touch that I'm talking about home school about the private schools okay those aren't home school kids correct um I met with the private schools most notably the community school because they've had a lot of change in leadership maybe few months ago um to start this process look at the cost and everything like Excellent. Thank you. [Music] All right. Um, do I have a motion? Um, Madam Chairman, I would move to approve the W High School activities association membership application as presented. Is there a second? Any more discussion? M I just would like to thank Trusty Scarlet. Sometimes we need to pull stuff off consent and just be educated a little bit. I appreciate educating us a little bit on that on that issue. I agree. Anybody else? All right,
073we have a motion and a second. All in favor? I opposed. Motion carries. All right, moving on to the consent agenda. Um, motion. What? Who wants to make the motion? Madam Chair, Bill sort of in charge of the motion. I just like moving things along. Uh, I will move the consent agenda. One, approval of staffing considerations and reports. Two, approval of special meeting minutes of May 19th, 2025. Three, approval of executive meeting minutes of May 21st, 2025. Four, approval of regular meeting minutes of May 21st, 2025. Five, approval of check register. Six, approval of the early graduation request. Seven, approval of solution tree. Eight, approval of region five's contract amendment and purchase order. Not nine, approval of amendment along contract to include maintenance of the HBAC system. 10, approval of contract with Chem Search for
074HBAC systems water testing. 11. Approval of 2526 school year bus routes. Um 12. Approval of purchase order with Fish Creek Excavation to pave the old bleacher site. Uh 13. Approval of board member travel. 14. Approval of consent agenda. Is there a second? Second. All in favor? Opposed? Motion carries. Madam Chair, I just had a curiosity question. I voted the paving the old grandstand area. I thought we were going to build a building there at some point. That would uh Madam Chair, Trusty Gingry, we would like to build uh the stable there. It would still need to be paved over and I'm going to have Mike give us more information. That would certainly be the goal. We would like to do that at some point in time. Um I don't know how soon we are to
075that. I I don't see it for I could be wrong. I don't see it for a few years at this point in time from my understanding. Um so this allows us to put um the bleachers we used to have where our current ones are, those ones we share with parks and recck and the county um to put those back on this side now to separate the the communities. So that would be the that's what this allows us the ability to do. So we have to shoot guns across the field. I like how I say separate the communities like they somehow proposed the other team. All right. Let's see. Moving on to communication. Um there are several letters um that we have received and responded to. All board members had read. Um is there any communication
076from the board? Seeing none, let's see discussion of future agenda items, scheduling and topics. anything, Madam Chair? Just to pick up on uh trustee's or committee or whatever it is called. Um I'd like to have that formally at least discussed and talk about what um we form that or what we're going to do. So there is a food committee. Okay. And it's Matt Peton who was one of our student school board members was very involved in that. and then she repeat reported on it a couple times. So, um I think Kristen, I guess the next time that somebody is going to meet, will you make sure that the three board members get an invitation? We will. And it will not until students are found. So, we'll have three more meetings. Uh and it it involves
077all of the people that we um invite parents, students, teachers. I think our last meeting this year we had um school nurse Malai was on it teacher in the high school. We had a lot of great conversations in that committee. So we'll make sure that the three board members are included on those invites next year. So I misunderstood. I thought it was a board committee Keith was talking about. It's just I mean it's a stakeholders committee with board members on it. Okay. but to get the perspective and voice of all the people who are concerned or have an interest. Um let's see where are we? Uh and a review of meeting. Thank you everybody for hanging in there. This was a long and some tedious topics. So appreciate everybody and baffling. Um all right. Is
078there somebody who can adjourn the meeting? Whoa. All right. [Music] [Laughter] All right. Be a weapon. Could be my character. Yep. We'll see you Friday. We'll see you Friday first. A little music, huh? And maybe I singulations.