TCSD #1 Board of Education Regular Meeting - Apr 16 2025

001I'd like to call this um meeting back to order at uh 6:05. Um, I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Um each meeting we call out one of our um mission, vision and values and our mission is to ensure that all students have the foundation for success and are challenged to reach their full potential. Um approval of the agenda. Madam Chairman, I move to approve the agenda as presented. Did you want to have it? Oh, with um one action item added number I'm sorry, I will retract my first motion and I will try again. I, Madam Chairman, I move to approve the agenda with the addition of a sixth action item

002to approve what we discussed in the executive session. Second. Any discussion? All in favor? Opposed? Motion carries. All right. Um I will am just going to start the meeting off before we turn it over to the superintendent um to talk about our process to identify uh an interim superintendent when um that will have a the role of um interim superintendent and until uh for until June of 2026 so that we can do a more indepth um search for a permanent superintendent. Um it is with uh gratitude and sadness that I am doing this because uh Dr. Chapman has done such an amazing job over the last 10 years. So um we just identified the process in the last um during the last hour. So let me see if I can get this out in a

003clear manner. Um we um are would like anybody who has the qualifications and the interest in applying for the interim superintendent uh to um send a cover letter and a resume to my school district email address by um this Friday at 5:00. Close of business Friday. Next Wednesday. Next Wednesday. Sorry, we talked about a couple days. next Wednesday the 23rd, close of business on the 23rd. Um then we are hoping and we have not asked them but our desire is to have those uh people who have identified the interest to meet with the superintendent's advisory council and to meet with the family advisory council. Uh the hope is that if uh staff at different schools have questions or thoughts on what they would like in an interim superintendent that they um put that through with

004their advisory council member and um we will we can come up with a more concrete um uh process for those two meetings. Uh we will uh those need to take place by the 30th of April. The board will then meet with uh the the candidates and we will have an announcement no later than the 21st of May. We would like to move the and there was some question about the board meeting for May. Um and we would like to move that meeting to the 21st of May. Just one thing, the other um I'm looking at all three of these lovely students over here and going um we should include them in one of those meetings, either the board or somebody that can meet and ask questions if they want to. Okay, we'll see what how

005we can add that into the process. Colin was staring me down over there, so did I miss anything? board or was that what? I think that's sums it up. Okay, go ahead. That's terrific. Well, thank you. We're looking forward to the process. I we know we have some really strong leaders in our district and um we look forward to seeing how this all works out. Um and thank you Dr. Chapman for building such a strong leadership team throughout all buildings. And with that, I will now turn it over to Superintendent Chapman for the superintendent report. Thank you very much. Um the uh first celebration is one that um this board and our community has had the opportunity to celebrate for many many years and I'm happy um that that streak has continued. Uh Laura Kger

006Markman has the uh honor and privilege of my cancer tonight. To be my cancer Thank you enough for Chapman. Um and trustees. Um so Mike is supervising soccer which was moved to tonight instead of tomorrow because of the impending potential snowstorm. Um so I have the privilege tonight of introducing um representatives from our alpine team. I would like to thank um everybody for the opportunity to recognize our activities. We always appreciate the opportunity to present great things we are doing. Um, as Superintendent Chapman alluded to, we are here to present our alpine team, which you have seen many times before you. In fact, this is the 16th straight championship for our girls alpine team, 14th straight for our boys. I like I'm not a Wyoming high school state sports historian, but I can't imagine that

007that is a feat that has been replicated in any sport ever in the history of the state of Wyoming. But don't quote me on that if that's actually not true. Um, but truly impressive is the bottom line. Um, and I will turn it over to coach Cody Hansen. How many years you've been coached for? This is my 22nd. So 22 22 years which come on up. We rallied a few of them with us tonight. Thanks you. Thanks for having us. I'll do some quick introductions and I'll talk about each of the skiers that were able to show up as as you know we we had some that are out there on the soccer turf right now and things like that. Um just that to answer that question. So this is my 30th year of helping

008out with the team as I started um been a volunteer coach and then and then it's been this is my 22nd year as the head coach. Um, right over uh I guess on our on your right is coach Joe De'vorak. He teaches Spanish at the high school. He's been with us for a number of years. And I'll just go down this line right here. This is Mason Lynch. Mason Lynch. I would watch him at the middle school. And when we practice, I always eyeball the the younger kids. Snow King come up. So I see Mason over there. He abandoned us to Nordic for a year, then he came back and uh joined us with Alpine. Um it's his senior year, so he's been with us a long time. He's uh he's just been one of

009those kids that's always helpful, always willing to help out in any way, and um he's just been a great addition, not only as coaches, helping us, but to sit on the team. Next in line right here is Lily Row. Lily Rose is a senior also. Um she's been with us for four years. This year she was voted by her teammates as one of our captains. Um she also is a um she juggles dance team and ski team. So she's pretty busy. She's super responsible with her schedule. And um Lily, I don't know if you knew this, but so I always think that their times and I look at them even though she skied a lot of JB um I look at their times and how they would have fit in the varsity field. And if

010if she could have if she if we would have put her times in every meet, you actually would have been honorable mention I'll say this year. So lastly, this is Callie Owens. Callie Owens joined us last year. She kind of got the feel of what Wyoming High School ski racing was about. She came back this year ready to go. She had her first um race victory this year and she also finished out the year as our top as the Wyoming top point. So she was the all state champion this year for the Wyoming state girls. So the um these are the three that were able to show up. Once again, thanks for your time. Thanks for your 10 years with us doing this and um appreciate your time. Um, the next item is the district

011leaders report. So, if anyone has questions about the fairly lengthy district leaders report, we're happy to respond. Um, I have one question. Um I it was just there was um in the report it was talking about um teachers and perhaps other early childhood folks um being trained through an Orton Gilling Gillingham um training. And I know that is typically um a a that name is associated with um a a way of teaching reading for um folks who have dyslexia. And I was wondering what how this is different. I was just curious and it can be really short. See Megan, you want to answer? Sure. Megan, I don't need a lengthy discussion. I just was curious. Good evening, board of trustees. Megan Fouts, director of educational services. We are excited to offer this training this summer

012for um we prioritized our special education team and we also prioritized our reading interventionists and our lead prek teachers from the different um different organizations. And the core of this training is evidence-based literacy practices. So really our mission here is to expand our training across the district and we have we're fortunate to have the CLSD grant that helps fund preK all the way through um all the way through high school but particularly we have a an aotment that we can a percentage that we can gear towards early childhood. So uh the evidence-based practices that it focuses on are phmic awareness, phonics, the big five of reading, um fluency, comprehension, and vocabulary. So it's it's very comprehensive. Uh the the name of the training does indicate like it's all elements of reading, not just particular to

013um one one strand. So, um, we're just excited to be able to offer that across our district and bring our specialists together who work with our most at risk students. Thank you. Question. Um, Trusty me. Oh, sorry. Did you have another question? No. Um, Madame Chair, uh, my question, uh, and, uh, Superintendent Chapman, my question, uh, arises from the documents that, um, Kristen provided, uh, with regards to to sports and some of the participation levels. And one thing that I was interested in knowing, and I know uh Mike isn't here right now, but I was interested in knowing uh why some sports get uh sort of I would say development programs of a middle school and others don't. And my example would be volleyball. Um and uh you know, soccer, which we are a powerhouse.

014But I don't think anybody will deny that doesn't not have um those developmental programs. So how does that determine uh and we both have answer I think. Yeah. Um one is um it it's not based by the activities association and so it's what other school districts and will also do and we have a soccer club here um as Jacksonville youth soccer and so we don't really need that kind of a developmental. That would be my first answer off off the cuff. But basketball has all this de developmental and we have that's true Jacksonville youth basketball. So part of it is that our middle school has sixth, seventh and eth. Other middle schools only have seventh and eth. And so when our kids go into middle school, middle school activities is part of what we offer.

015Uh, and that developmental is a little bit half halfway between a seventh grade team and not having a team at all. Uh, they don't usually have games and it's it's geared around the activities that are already offered in middle school. Uh, so for example, wrestling is offered in the middle school, but sixth graders can wrestle uh, as long as they're in the appropriate weight and the coaches kind of make up those decisions. So when we talk about developmental volleyball, basketball, and volleyball, basketball, girls and boys basketball in the middle school, it's really because those are the activities we already offer in middle school. Uh and they practice at a different Great. Thank you. Any other questions? Trusty Bosch. Uh, Madam Chair, um, I really had a, um, maybe more of a comment. Um, I wanted

016to applaud um, in looking at this and looking at some of the principles reports on the reading programs, um, you know, which jumps out at me like shattering minutes as far as reading goes and stuff like that. It's amazing. uh Bennett's program at the high school, sending out postcards and stuff like that and doing those little things. Um I don't know if we spend maybe enough time having a couple a cup of coffee or like something else to drink, whatever, and just talking about these different things because it seems to me everybody has these great ideas and each school is doing their their thing, but I mean I Bennett, I think that program would be great at other places. Um, so I want to applaud you for doing it, but also just if there's a

017way to spread the word other than this, I don't know, but just talk about it because I think it's um there's some great things here to keep working at. So just a comment more. Thank you. Anybody else? All right, seeing none, is there anything else? That's it. All right. Um we will move on to the school board. Um the student school board. Well, to start off, um we have completed the cell phone curriculum plan and we're very excited. We got it sent out um to teachers last week that it's been completed and they're welcome to start using it um in their own teachings and in their own classes if that is what they wish to do. And I plan to send up a follow-up email to those teachers in May to just see how it's

018going, see how students are liking it to just see how it's going. And then sticking on this same slide, uh tomorrow we are having the incredible opportunity to practice run and trial run this student curriculum plan with the student senate here uh from 10 to 1. Uh we're excited to see how they react to it and their thoughts about it. Uh we have a whole plan about what we're trying to do. We might not be able to get through the entire curriculum, but really try and hammer out those main points. uh maybe the harder slides, see if there's any adjust like very last minute adjustments that need to be said or if there's any speaker notes we send need to tell teachers. Um just those almost like signing statements for him. Um and some really

019fun news regarding the curriculum. Uh Dr. Chris has actually given us uh fun news that we get to present the curriculum plan in a conference in Riverton to a lot of other school districts. um other school districts without within the state have seen our curriculum plan, heard what we've been doing and they want to they want to hear about it and unfortunately Satie and I won't be able to make that meeting but Katon will be able to go and uh present what we've been doing to other districts and hopefully they um they see our work and they too want to share the idea of cell phone curriculum without this throughout the state. Is that May 9th just at the event? Yeah. Um okay. Uh yesterday 4:15 we had our second lunch focus group meeting. Um

020it was very productive. Uh one of the biggest issues our parent and teacher members had revolved around chocolate milk and sugary cereals. Um eventually they would like to do a test run in which these unhealthy foods are not available to kids to figure out um if when these unhealthy choices are removed if kids are making better choices or if they're just deciding not to eat at all. Um and then based on those results they'll decide whether or not it's within the students best interest to remove and or substitute these items. Um, our main goal always is to feed kids and the last thing we want to do is put a burden on the families who depend on meals at school. With that being said, we talked about smaller but helpful changes such as adding a

021comfort choice, a mindful choice, and a soup of the day along with requiring fruits and vegetables for meals. Again, uh, we believe these small changes will really make a difference in the shortest amount of time uh, without too much interference on the students and their families. Our upstairs cafe at the high school is still going strong and we are hoping to see more customers in the next few weeks, but especially in the next year. Um, we'll try to spread the word through announcements, emails, etc. We really want to get that up in the mornings going so students can maybe go in early and get some work done. Um, unfortunately due to various cuts in federal funding, farm to school is looking a bit farther in the future than we hoped for. Um, but not all

022hope is lost for fresh vegetables and meat at our schools. We can still get some produce and meat from farms. It'll just be less than we hoped for. So, it'll be more of a specialty. Um, aside from that, we still get some meat from 4 donors, which will help our cause for fresh and little processed food in cafeterias. And then we're thinking about doing a silverware drive for the high school again. So that way um we can replace the silverware in the cafeteria that's been getting thrown away. And we're also trying to figure out how to stop kids from throwing it away so much. You might get rich figure that out. And then um for handouts, uh our school lunch handouts for parents and students are done. um they're in front of you. These are

023the lunch ones and um I'm working on getting them translated so that way we can reach out to principles and print them out and send them out for parents and students. And then I think the main form of communication will be getting them emailed to parents through newsletters, which again I'll talk to the principles about pretty soon. And then in those handouts, I tried my best to use language that doesn't apply pressure or put blame on the parent or the student for any choices that they decide to make. Um, I ran it by some of the members of the lunch focus group and they approved. And then tomorrow I'll run it by the students in the Senate. And then most likely these flyers for students um regarding lunch will be for third grade and above

024because I don't believe that kindergarteners through second graders will really grasp it as much as older kids will. Madame J. Dear students, schoolboard members, we've had the discussion around our table many, many times with the grandchild, grandchildren, kindergarten and first grade about taking regular milk instead of chocolate milk. So, it would be very nice. We didn't have to have that discussion anymore. I know cuz it's it's hard to resist when they have a choice. Exactly. Why would you have no choice? [Music] Um I just want to say thank you. Um you all have done outstanding work and the fact that you have your um the the cell phone uh curriculum is finished and in the hands of faculty and you get to present it um at the meeting in Riverton. It's all it's all really

025exciting. It's exciting to hear about the developments with the food service. We've had um people reach out to us a little bit about some of these issues and it to me the fact that you can report on the committee meetings and it does sound like things are moving in a direction that um that is healthy and appropriate in an appropriate way is terrific. So thank you. You guys have done a great job how many folks did you guys have show up at your focus group? Did you have a good crowd? Um, it's usually just um me, Danny, William, Chef Molly, and I am blanking on her name, but I believe she's a nurse at the middle school. Laura Lori. Yeah, Lori. And then um Kristen. Do you have people on the like teams or whatever,

026or is it just the folks that are there? No, that's that's about it. Okay. Do you feel like you're reaching everybody else is I guess my question. Um, I'm not exactly sure who the email was sent out to when um, we decided to form the group. I can't remember. Um, but I do my best as a student to represent everybody in the high school. Um, I have a lot of friends that play various sports, have various backgrounds. So, I try to remember that when I'm there at the groups. Okay. Okay. We have invited more people and if you'd like Danny can speak a little bit to the what that selection process was like but there were parents other faculty members uh invited uh but at this particular meeting it was just the people she named.

027I just was curious if you are getting the the word out there so we can because we've received at least one letter about breakfast um and options and so I was kind of curious to see who's attended your guys focus groups or how broadly you kind of cast your net to see who would you know respond to it just to see what the the kind of temperature is for folks and what's happening. So, um I mean it's great job. I just wonder if we can expand that or you guys can try to expand that further. Now, the other problem I know is is this your last meeting or do you have one more? Oh, one more. One more. Okay. May. Okay. Well, I don't know if you're working on a transition team, but you know,

028Dr. Chapman here can give you some advice. I think you know, we can work on that together. Uh but I'd love to see these programs continue. I think they want to do their own thing, but they're great things. Yeah. uh great ideas, great things to do. So, thank you. And I would love for more students to be in on that focus group. Uh what I've noticed is that when I talk to kids in classes um about lunch, they always have complaints, but then when I ask them, "What do you guys want to do about it?" They have no answer. So, I try my best to help them. Okay. Great. Thank you. Thank you. All right. Next up, fiscal management. Oh, madam chairman, we met last Tuesday and went over the um compensation plan, which Kristen

029is going to discuss and talk about one immediate change. She announced a couple a couple um the one she announced today that caught me a little bit but you're talking about the professional service. Okay. Um Andre, will you go to let's do let's first go to the compensation package, not the summary, the draft. Uh so one of the um one of the things that we've been working on is um a re-evaluation of the professional certified matrix and what makes sense to have uh staff on a matrix like the certified matrix that has advancement or an increase to pay based on education level and which positions that doesn't make sense for. Uh we took a stab at it this year. If you go to page um probably around page six, seven. Uh go down one more.

030It's the certified matrix page. Um you'll have to go down a little bit more. Page certified. Page 10. Um certified and it's page. Go one more. So this is the certified that you're looking at right now. But the proposal that we made was to move nurses, um, occupational therapists and SLPs as well as school psychologists to their own link. And what the the reason for it is because for these positions to qualify for one of these positions, you have to have a certain level of degree anyway. So, uh, the conversation that we had is who does this make sense for and who it doesn't make sense for. I'm not going to go into huge detail because uh based on some feedback that we received after the compensation was posted, we're actually going to scrap this

031and do a re-evaluation for another year. Uh we've had quite a bit of feedback that from some of the staff that they really like this, but we need to tweak it and work on it a little bit more. And then there's other staff that don't like this at all. So, we're going to continue to have those conversations and go back to the original professional certified matrix, which is what is on the certified matrix page, and leave those as is for one more year while we continue to have these conversations, meet with these staff so that we can make sure when we do make a change that it works for everyone and makes sense. Uh, so that's the first first thing. the second one in front of you. I actually received some questions today about the

032regional cost adjustment language on page nine. Um, and it was confusing the way that I had it written. Never mind, it's page six. Sorry. Uh, it was confusing the way that I had it written in the draft, so I rewarded it and I have it there for you all. Um, and it just clarifies that uh the regional cost adjustment that's currently applied to the package is 174%. And that was actually passed last year for this year's compensation package. We're just continuing that on. Uh we're not adjusting the regional cost adjustment. When the board voted to pass that, the funded regional cost adjustment was 168%. But our actual regional cost based on the last Wyoming economic analysis division report for the WCLI was 174%. That's where that number came from. Our current uh the most recent

033Wyoming economics an economic division analysis puts our current RCA at 176. So we're a little bit lower than that because the Wyoming funding model does a three-year average. are funded. RCA is 170%. So, we're still ahead of where we're funded. Uh, and then, uh, I did respond to one question, Trustee me. Um, with some of the information, some of these details were provided in the TCSD legislative priorities. Uh, we can definitely go back and look at that and go into detail. I think that's an important document to look look at as we head into recalibration because this will be a hot topic and it's important for us to really know the details on this. Trusty, Madam Chair, uh Kristen, why is it that um Teton and Sublet are the only counties that don't aren't on

034the actual um Yes. It's because of the three-year average. So, um, and it's because our regional cost adjustment continues to increase where other districts are either flat or decreasing. So, if we kept the same methodology, but all of a sudden we had a real estate cl crash like we did, uh, we would actually benefit from that because our regional cost adjustment would dive dramatically, but it's a three-year average, so we'd actually still continue to get more funding. Um, the other components of the model like ADM are it's a three-year average or prior year, whichever is greater. And that's what I would advocate for in front of the legislature is can we use the same methodology that's already used in other aspects of the funding model to the regional cost adjustment because there's definitely big winners

035and losers the way that they're doing it now. Uh, especially for those districts that continue to grow. Great. Thank you. And that's that's great to know that. U Trusty Dorn, chair of Kristen. Um I've heard that some of the therapists might have to take a paid cut. Is that true? No. Um that was true with that matrix that we just scrapped which is why we're going. Okay. So, we are stepping back and re-evaluating. I had I had gone through each individual staff to make sure that that wasn't the case. Uh, but I had missed SLPs. And so, um, that's why we're just going back and rethinking. And we may come back and propose something similar, but we just have more work to do on it. Uh, and we want to make sure that for staff

036that it makes sense to have educational advancement lane. We don't want to take that away from anyone because we are an educational institution and if it makes sense for somebody to continue their education, we want to make sure we encourage that. For some positions, that may not be the case. Madam Chair, um Chris, I have two questions. One is you're saying we're scrapping what we looked at at finance committee. Mhm. Is that going to impact our ability to attract those professionals that we were talking about that are underpaid and we don't offer compensation because it seems to me we need at least two or three more professionals in those areas. Correct. So, how is that going to impact us moving forward? So, we Heather and Julie and I met today and we're going to come

037to finance committee next month with a proposal on how to adjust for those specific staff and then uh we'll have that in the in the proposal for the May board meeting. So, we we have something in mind. I want finance committee to review it first before uh before I present it in public. Uh but there we do have a solution in mind and in that vein can we deal with these other professionals at that same time as well and then we can come back and revisit this. Yes. Okay. We can we can talk about that. We have the feedback from the staff that were concerned. I also received some positive feedback from other staff members. So um we'll bring all of that and we can talk about it further in the next finance meeting. And

038and Madam Chair, it's okay. Thanks. Um when you talk about the RCA, the one thing that I and this is just me being new, I apologize. Um is that we're using a threeyear average, are we required to use that or why can't if you're, you know, an opponent of saying use the highest, then why aren't we doing that here? Why aren't we using the three-year average? Why? We don't. This is what we're funded for. So this is built into the Wyoming funding model. It's the mechanism that they use. Yeah. But this board has voted to actually pay above what is calculated in the model the last two years. And and if this is approved again for a third year in a row, uh because our regional cost and actual is so much higher than what's

039calculated in the model, um we would it would be legislative action to change how they're calculating it in the model. And that's something that we can definitely advocate for especially through the recalibration process. I I misunderstood that because what I was hearing was it's 176 is our current and I would hope at least from my perspective we would try to shoot to fund at that which we did last year or two years ago. Correct. So uh the WCLI is the Wyoming cost of living index. The Wyoming Economic Analysis Division publishes a report in the in the second quarter and the fourth quarter of every year. When that report comes out, the most recent report was the second quarter of 2024. In that report, our regional cost is 176. Once they publish the fourth quarter from

0402024, I expect that to be even higher. Uh but that's so they take three years of data when they calculate that for a funding model. So they're using second, it's fourth and second quarter, fourth quarter of 2022, second and fourth quarter of 2023 and second quarter of 2024. I might be missing one year at the beginning of that. Um, so it's a three-year average of every other quarter ending with the second quarter of 2024 that's built into our funding model for next year. So by the time we get into next year, we're already a year and a half behind what our actual cost of living is. Madam Chair, just one last question on this area. Um my understanding was the state at the last legislative session approved some additional funds because of the cases that

041are ongoing. What was our portion of that? And I know we've had this issue with insurance that we're dealing with. I I'm not going to even start that right now because I know that's on the agenda, but what can you tell us or explain to us what what we got from that and then so the board knows where we're going to be looking at possibly using that. Sure. Um so on the compensation package summary, Andrea, on that cover page, I can go into depth a little bit. So when we look at what we're getting, what you're talking about is the external cost adjustment, the ECA, there's four categories. There is professional, non-professional staff. Those are two categories, excuse me, supplies and utilities. So, utilities, they actually decreased our inflationary index. So, uh our funding for

042utilities will decrease next year. The supplies was a small increase. And then the professional non-professional staff was a pretty significant increase. I don't have that number in front of me, but I think the total on that was about $2.3 million of increase. So, when I look at where we are in terms of um what our budget looks like for next year, because the board took action to approve a regional cost adjustment over and above what our actual regional cost adjustment was two years ago, um now what we've been trying to do was as our regional cost adjustment starts to make up for that is build back our cash reserves because that's how they funded that increase or that's how the board voted to fund the increase when we went over and above RCA. We we

043got a little bit of our cash um and blanking on what I just called that our cash reserves last year. We hope to build that little by little back, but we're still in the hole, so to say, in terms of salaries and benefits. So, when we get an external cost adjustment, that's an in inflationary adjustment that can be used. It's a block grant, so you can use it for whatever you want. But what we end up doing is now adjusting for those areas where we took money away. So when we took money away from other areas to increase salaries, now we have to adjust for some of those things back. One of the big ticket items this year is going to be uh your tech refresh. So, we haven't had a tech refresh because we

044were able to tap into um some of the ECF funds, the emergency connectivity funds during COVID to do the last refresh and we haven't had a lease payment, but now we have to build that back into the budget. On the top half of this page, you can see where our total um increases to the budget for next year expected to go. Uh in the compensation package, we have a proposed PTO buyout option. I can go more into depth than that. uh regional cost adjustment there isn't one so I just updated the language there Wyoming retirement system there isn't one but in exec content in the board meeting tonight you'll see that just after the last of income meeting the Wyoming retirement system published that there will be an increase to contribution rates coming in July

045of 2026 which was expected I'm not surprised but that will be an increase to our salaries and benefits because our contributions are increasing Uh so expect that next year. The professional certified matrix that's the changes that we made. We will still have some impact here. I don't it won't be exactly that number. Um but we will still have some adjustments for some of those professional certified positions. Uh I just removed the food service matrix. The transportation, this is one of the ones that is a little trickier to understand. We have five buses that we've purchased this year. the buses. When you purchase a bus 100% like we do with cash, the state reimbures you over four years. They don't reimburse you fully the next year. So, we'll get a little bit of an increase to

046the transportation matrix because we purchased five buses. And then also, uh we're increasing those wages to be competitive locally so we can start to attract more drivers. Uh this is I really hope that this will result in us getting more drivers. We are very slim crew right now and we're pretty desperate. So uh the next one is the athletics and extra duty coaching. We went in to detail on that in finance Benny. Let me I was a terrible two open, but with the inflation adjustment that was approved by the legislature I think it was six you guys 68 69 million or something like that just for next year. Do you know what portion we're supposed to get of that? Like and how do you at least think or propose we're going to use that? 2.3

047million but it's it's 2.3. It's part of the overall increase to our budget. So then we look at it and we say, "Okay, well, we're getting more money here and then here's where the expenditures are increasing." So the the legislature doesn't say, "Okay, we're going to give you $5 million and now we get to put $5 million into salaries." That's and then they do this weird um increase. I think it was 6% or something for professional salaries. And that then teachers see that and they think, "Oh, we're getting a 6% raise." That actually doesn't math out even if you staff exactly as the model suggests. In our model, we have I think it was 353 funded FTEES in our model. We have about 600 staff members in our district. So when we say this is

048how much we get funded per FTE for insurance, I think this year it's 18,000. I'd have to look back. um that's 18,000 per FTE that's funded in the model for 363 staff members, not 600. So when when they talk about those types of percentages and those adjustments in the funding model, it doesn't it doesn't mean that we get that much money for all 600 of our staff members. Madam Chairman, I think just when the legislature sends us money, it's a block grant. Yeah. No, so that's I just didn't know how much it was. That's because we didn't talk about it. That's why I was just asking so I had some idea. I can firm up that number and send it to you. I did have um a document where I showed exactly where all that

049money was coming from, but um I'd have to send it to you again. Any other questions, comments? Thank you. All right. Uh, educational service committee. Madam Chair, trustees. Um, tonight I'm going to go through a kind of a an idea and tool with you um that we brought forward in ES committee. Um, and maybe the best way to do it, um, Andre, is go ahead and click on the link there under supporting docs and um, I'll give a quick summary of the document you have in front of you. Um so in TCSD we have a number of platforms that produce data that are um at school sites, at the district level, state level and all of these data platforms are available for us but they are pretty scattered in terms of trying to find them

050and access them and know what our metrics are. they're they're very they're not in a consistent place that it's accessible for quick information gathering. The summary you have here is um some thinking on how as a district we can move forward to bring some of these metrics and data together in one place. So not only we can perhaps look at um data in our in our board meetings but also um the public um would have access to data that we want to share publicly. Schools at the site level would have a comprehensive dashboard about what's happening at their school at their fingertips. And I contrast that with um right now we do get data but it's very isolated. They're isolated files. We retrieve them from the WDE and they'll send us data, but we have

051to put it together. We create unique charts every year to share with the board of education, as you're aware, in the fall. What we're trying to do is streamline some of these systems so they can come together so they're available in real time all the time. And also from a creative lens trying to think about a way we can take our data and tell our story. Not just standardized data, but also other metrics that we can create at the site level that maybe are a little more personal and tell the story of a school. All of our schools are very unique, whether you're in an outlying school or a comprehensive high school. Um, so the the the tool that I would love the board to consider and think about and we can do this in

052phases is what type of data dashboard do we want to create and how does it really help our district and tell our story going forward. Some of the other things too at a glance would be nice is activities and sports, number of teams, enrollment, populations, type of students. These type of questions do come up on a pretty regular basis in our meetings and so trying to create some type of tool to provide that information pretty quickly I think would be a benefit. Tonight I just wanted to show you just some examples very quickly. The examples that we shared at ES committee are not the only examples. There's two or three I have linked. There's hundreds of examples and it would really be up to us to determine what we want to do and what we

053want for project in that data dashboard. So if we scroll down to the bottom, I think the best way to summarize it is to show you a couple of examples and we can kind of begin thinking about what this could potentially look like. The first one is a public school district public school. Click on that. So very specifically what this district has done and again um around the country many districts take this particular method is they'll take their strategic plan and they'll align their strategic plan specifically with their data dashboard. That's what they start with the overall plan of the district. So they'll have their big pillars for example we have four they have four big goals but as you dive into to their dashboard and for example purposes only to discuss. You can get

054in some of the the meat and bones of what's in that strategic plan, what was accomplished, what the goals are, what's the successes and also what are some of the areas they need to focus on. Um so if you click on for example whole child environments you can You can we have data that feeds into this now for example but it's an isolated file an isolated dashboard systems like this to bring it together so it's in one place for us to access this is just an example again I just want you to see some layouts for tonight sort of what it could look like if you go back to the page has the you can get Um, example one. The next one the system won't show. Well, they're in your your document that you have

055there. if you want to take a look at some of the others. Um the these won't go live here. No. Okay. All right. Well, we're going to look at one tonight then. There it is. There are others on there. So, sorry about the technical excuse. But again, the goal here, regardless of the fancy bells and whistles and what they look like, is to try to come up with sort of a data visualization story of our district. Here's the other example. This one's pretty simple and straightforward too. This is one district. You can see different data metrics around. We know our ACTs, SATs, but they have some unique ones too. You know, early college participation that will reflect our concurrent enrollment program we do with Central College right now. Some numbers around AP participation for example,

056speaking specifically around high school, but K5 and 68 would have their other metrics as well. In this one, you got a pass rates. You have a number of kids here who have 3.0. The reason I share these examples is it just gives you an idea, a way that we can kind of create our own story in TCSD in addition to some of the standardized metrics and what this could look like. We would determine what's public, what's internal facing, and what's external facing. Um, and that would be part of the the phase approach to building something like this. I would love to hear from Kate or Reed. I know you sat in the meeting. I probably talked too much in that meeting and get your thoughts and the board at a glance what you think. Chair,

057um Dr. Chris, thank you. I I like the concept, the idea, especially the ease of being able to access that information. I think lots of parents would probably spend much time in there. I I'm curious u what's the software cost factor of doing something like this? Do you have something identified? A few different ones identified and do you have an idea? Do we already have that software? Is this uh what's the additional cost if we don't already have it? Yes. So my financial costs are across the board. You can sort of build your own um for practically nothing. And then you can also hire vendors that range between five and 15,000 per two years where they host everything, take your data, help you create it. One of the issues we would have to look at

058is capacity. We want to make sure that if we're going to go live with some type of tool, we can keep it updated and relevant. And so to me, that's very important or it becomes a resource that's useless. Um, so I think we'd be somewhere in the middle between doing a lot of the work on the front end but having someone assist us keeping that up and going. So there would be some costs. I just don't have those numbers quite yet. And Madam Chair, Dr. Chris, is there any are any of those softwares uh provide any type of automation? So once when you have it established you have your data located in a certain place it automatically uploads it or is this additional major additional time needed once when it's set up to maintain it.

059So the majority of the data that we would probably use to start would automatically be synced to some of our existing systems like powers school. Um the WD has a um data dashboard that has all of our standardized metrics around YTOP, ACT, ASVAB, not AP because that's a local metric. Um those can sync directly when the scores go in. So a a great deal of them will sync automatically. It's just having our existing data filter into the system. The ones though that would be unique would be some of those metrics that we would create locally that I do feel like is very important beyond standardized metrics. And those local metrics would take a little bit more human power on our end. So it's kind of a mix. We'll have autosync data and we'll have some

060uh data that we would create. Any other questions, comments? Madam Chair, uh Dr. Chris um and board the Anchorage School District uh one that's sort of and the ones you can click on seems to me uh to be less cluttered and simpler and um but you can you know we could literally put in anything you know we desire if we wanted to have a one pager um like that that would be great that really only uh looks at academics and certainly we want to uh have sports represented and other activities that are available to students at our schools. So um it does seem like you know we don't really have a place where people can look and see all this. you have to do a lot of digging. Um, and uh, we should be celebrating,

061you know, how how well we're doing as well as some of the areas where we're not. So, I'm kind of a proponent of getting this done. The one thing I would add in here is all this a system like this is fed by data. We have to have somebody in there all the time. And website maintenance, you know, we pay somebody to do that. We pay a system, but we still have to have people here that are spending time on it. So, um it it would be awesome if it like AI is somewhat intuitive in many ways. You can pull a lot of information from AI in 35 seconds, but this doesn't work that way. So, we're we'll still have to have somebody here that spends a significant amount of time um on on the

062system, including the website, but on the system to make sure that we are maintaining it and keeping up with it and the data are um accurate and and in uh timely. Madam Chair, Dr. Chapman, does that mean that it is within the scope of someone who is already on staff um a position or is that this going to require uh additional resources? I um I I would have to take a look at the new system or what is being recommended to see, but we're we're struggling keeping up with our website as it is. And we um are in the process of of redoing it again. And every time you make those switches, um they they pull over data. And we're seeing it now with Diligent is a perfect example. they're pulling over all of our

063board policies, but the formatting is a little bit different or um I mean it there's just errors that it requires us to go in and check. And almost every time I go on our website, I'm looking for something and I end up going down this little rabbit hole and I find a document from 2017 um that doesn't even make sense anymore because, you know, it was like the the school supply list or whatever. Um, and we don't need that on there. So, you do have to have somebody I can't imagine um that we currently have somebody that has the time and the bandwidth to do it um without taking something else off their plate. We have a pretty lean system. Um, in the past we've tried to have um, and we still do have a

064web master in each school, but then what happens is every school and every system looks a little bit out of date or or it looks a little bit different and again it's just an add-on for somebody. So, um, I think for us to really benefit from having a dashboard that pulls all this information together, we're going to have to have somebody that's that is a part of their daily job to maintain it. And sometimes it may not be very busy and other times it might be super busy. And we also have to keep in mind that whatever we put out there has to be um accessible to um the blind. We've had a big um training about that. So, we have to make sure all those accessibility tools are available for everybody and that's um

065that it seems like it wouldn't be that hard, but it's significantly challenging. Madam chair U uh Super Chapman, we talk a lot about family engagement and I think of this as you know paramount for family engagement because uh a lot of time people can't go to meetings all that kind of stuff but if they can look at one place to see how our district is doing I think that's really critical and certainly worth the money of a another employee in my view. I agree. Trusty Josh, Madam Chair, um I guess Dr. Chris, what what I would like to see is specifically what metrics you want to use and start out. You can give us other things too, but what are accessible? I don't know what's accessible through power schools. I don't know. I mean, I

066can tell you what's accessible through the state web page because I've navigated it, but what's accessible? um what we can you know have parents see refer to it um you know that those web page or at least the one example is uh fantastic I don't know that we need that but it would be nice that it's user friendly but I think the biggest thing and we're all talking about it which is how many people you going to need how many hours it's going to take what's involved in it you know down to the thing and then say hey there's the cost and then let us take a look at it and give us at least one or two or three proposals on here's what it's going to look like if you buy the Mercedes, here's

067what it's going to look like if you buy the Volvo, here's what it's going to look like if you the Subaru. Um, you know, just like what are our options because this maintenance on the I mean, we need to know. By the way, I own Subaru. I was just going to say it's the maintenance on the Subaru that kills kills you. Exactly. I know that Ruse knows me well. Yes. Uh, so I it's sounds like a great idea. I don't know what you would like for us other than hey, let's move it forward. I'm all for it. Yeah, Madam Chair. Yeah, Trusty Rush. I think Trusty, excuse me. The purpose of today was just a very um a very brief introduction to the concept. Um, and um I I I couldn't agree with you more.

068something like this will will require sort of a phased approach over time to do it well. Um I didn't want to start investigating more and putting together some specific plans until we had the opportunity just to look at it at a glance tonight. Um, but I'll I'll start um digging a little bit more being very conscious of time management um costs and maybe a slow start to get something that's positive and productive in front of you. Thank you. Yeah, thank you. Right. The website capital improvement. Yes. Cap improvement plans or two uh yes capital improvement. Trying to open this website. You had to turn it that on. Good evening madam chair trustees. Um before we jump into the capital improvement plan, I just wanted to see um check in briefly on the construction update as

069well. I attached that for our 24 unit building to the leaders report and then later in the agenda I have um an item to move to bidding for our transportation building. But I just wanted to give an opportunity in case anyone had any questions for that. I I question. Thank you Diane. Um looking at the progress of the employee housing. Awesome. It is it is so much fun to drive by there and see the progress. It's so exciting. And looking at the report, I see where the value engineering is coming in and and really helping to save some money. Um my my question with the value engineering and the materials that are being placed into the apartments. Um are we sacrificing cost for longevity and quality of anything? Um where's that balance for us for

070some of that stuff, flooring, cabinetry, etc., etc. Thank you, Madam Chair. Uh Trustee Abrams. Um I would say no. the I say the balance is we've been looking for um cost savings um the majority of which is really um Shaw engineering u or Shaw construction when they um went to bid on this in order to expedite it um they had allowances for a lot of um areas and then as they're coming in and they're negotiating contracts and looking at things that a lot of the savings is coming um through that type of work as far as sharpening their pencil negotiating with subcontractors Um and then also looking at constru construction means and methods as a way to save money. Um in fact we have and so that's piece one and then we're balancing that with

071piece two where we have a construction construction contingency and looking at okay um we're certain that through means and methods we've saved some money so then we can actually add a little value back into some of the construction components. Um, not a very sexy example, but most recently they went to cast iron piping for the waist lines um, rather than PVC as an example. That helps with acoustics so you don't listen to somebody, you know, you don't hear the water running down the wall when the person above you flushes their toilet or is taking a shower. So, we are constantly looking at that, trying to balance being conservative, but saying, okay, we can add some more value into that. Um, and as well we did bring a one of the change orders we did was

072also with the membrane roof. We went with a 30-year warranty up from a 20year which I know trusty me has some questions on. So we are actually trying to add more value back into the um products materials. And madam chair, one more question. Um, with the way potential products um are going to get increase, is Shaw taking some steps now? For example, appliances, the ovens, refrigerators, all that stuff. Are we taking action now before we see potentially, we don't never know, right? But we could potentially see some higher cost. So, um, anything happening there with, um, some of those big purchases that need to be made? No, excellent question. Um, with this project, the buyout is almost complete, 100% complete. So, they did move ahead and especially when this talk with tariffs and such, um,

073they moved forward quickly. I would say the one that we're a little worried about is the transportation building because we're about to go out to bid with that one and we're um concerned about when you're doing a hard bid project and there's uncertainty um with material costs price typically go up. So I would say this one we feel good the timing I think we got lucky the uncertainty might impact the transportation building. Nice to meet you. Yes. Yes. Thank you, Chairman Abrams. Uh uh uh for transportation, just quick comment, that's the state's problems. So that they're going to pay for that regardless what the costs are. That's not our concern. Um two, I'm looking at the housing aart. Um, I don't know what the timing is, and this may be just general for us to

074be thinking about, um, property management, uh, sending out an RFP for proposal to get that rolling. um how we're going to maintain the buildings once renters move in. Uh rental rates. Um and then big crazy thought is do we need to carve off a lot where the apartment sits and put put it put it on its own parcel or are we okay keeping it as just as part of a general whole school property? Um but I think we need to because we're talking a year from now. Um yeah, about a year from now check. Yep. May 25th. So So it's going to come up. It's never never too early to start. Thinking about that and what the rent rate should be. Thank you. Just few thoughts. Great. Congratulations by the way. That is huge getting

075that thing up and going and yeah, great way to go. Huge kudos to Neil Zern from AOY um architects who's online and then Shaw Shaw Construction has done a really good job for the district. Really good job. So, it's been nice work. Um Madam Chairman, may I ask another aside question? I mean, this is one of our favorite topics. Um the sewer line, have we has the county moved on that? Um, Trusty Scarlet, Madam Chair, um, we are waiting for, um, Sarah Van Gendron has the, uh, redlined version and the county is actually waiting on, um, Sarah to submit her, uh, suggested edits. So, yeah. Yeah, we've got we feel like we're in a good spot. We just need to get that version over to the county for their consideration. Thank you. Thank you. And

076then um any update on our amended Mercer? Um over spring break? Um they did submit a question to um Deanna regarding uh some information they had they had some of the rooms um input incorrectly and the what their use was. So they went back and um fixed that. We have not and and I believe we responded like March or Diana responded like March 31st. We have not had an update from them since then. Um so I will follow up and see how things are going and if they need any additional information from us. Great. Well, thanks. Well, um let's move to the capital improvement plan, please. And Andrea, could you bring up um the fund dashboard? Oh, not that one. On the other document, the very first page, please. It's part of the the Yes.

077Thank you. Perfect. So, I thought I'd take a moment looking at um this sheet just to um briefly go over major maintenance funding. Um and so to start uh we get I guess first to start I just want to say that this document is strictly a planning document. Um I use conservative rounded numbers. So it is not an accounting document. So um just to let you know that that this is just for planning purposes. And so for major maintenance, um, for my planning purposes, I, uh, use $2 million as the revenue that we get every year to take care of our buildings, it it's a little above that with the interest, but for conservative reasons, I use that. And then I also just wanted to go over that we um get major maintenance um four

078times a year and we get one um chunk of money but there's restrictions on um we can um the best way to say it is but there's two 10% of that allocation um which you can see on this sheet says 10% security and 10% enhancement. 10% of that allocation is put in a pot that has additional restrictions on it. Um so 10% security um you can use for a variety of things including new builds. Um we use our 10% security major maintenance fund to build the um security vestibule on the middle school. And then 10% enhancement is actually the least restricted. We can use that for a variety of things including um maintenance on things like our tea trges, our employee housing and that type of thing. And then all of those funds can be

079used for regular major maintenance. So we keep it separated because you can there's different restrictions on different pots, but we can use all of that allocation for regular major maintenance. So that's why I divide it into those three columns. And you might notice that throughout the document sometimes our regular major maintenance balance goes into negative. Um and that is the case just for the way we account for it. But um if you looked at the total fund balance because we can dip into that 10% security and 10% enhancement for regular major maintenance um the total fund balances is a positive but that one category might go into the negative. So if you have any other questions for that I might defer to Kristen. She's much better explaining how that works but I just wanted to

080give you the landscape of that. Um and then the last thing just general landscape is you can see here on this dashboard um where I have kind of our revenue um plus our expenses. Um this shows the annual totals but um we have a practice where we um keep $1 million in our major maintenance fund at all times. So therefore, um I look at a quarterly cash flow to be able to plan and and um use funding um as it is available. And that is because we get our payment four times a year, not just all in one piece. So it's a little bit of a balancing act to make sure we have enough because as you know, we do most of our work in the summer. So we just have to be careful um

081and not go over below that 1 million mark over the summer. So that's kind of the large landscape. Um, and with that, if there's any questions with that, I'll dive in to the document. Okay. So then, Andrea, if maybe if you could bounce back to this. So, I thought it'd be fun. I I handed out um this additional handout, and this I thought maybe we could start just by looking back over the past five years. And so, I printed this out. This is from the AIM database, which is the one the state maintains for us. and it looks at um from 2020 to uh 2024 and I sorted it by um basically the value from high to low. So you can kind of look at where we've been spending our money um at what buildings

082and as you know the Jackson Hole Middle School over the last um few years we've made substantial improvements to that building um including the addition and renovation which also included some state funds. Then the Jackson Hole High School. Um we did a big flooring um and painting project and um we've been doing some other work throughout the building. So we've done some substantial investment in that and we're going to continue that this summer with help from the state to or $3.7 million to put a new roof on the building. Um and then you see Wilson Elementary is in there. and then Coulter. Both of those facilities or those buildings we've done um roofs on. Wilson we did flooring as well. And then at Coulter Elementary School, we're going to be doing flooring and paint um

083this summer. So, if you have any questions, but I thought it kind of was interesting to show kind of the totals that we're spending on our buildings looking back and um before we look forward for the next five years. So with that, um, happy to take any questions on that. Otherwise, we'll start looking forward and what we have planned. And so if you could toggle back to the CIP, maybe just go to the next page. Um so on this page you can see at the top I did document the um big new construction projects that we have on the books here which includes the transportation facility. I've got the Jackson Hole High School renovation which we're working on the planning phases of with the state the Bron Achievement Center which I know you guys have

084seen and we um hit pause on that for a little bit but I've got that there. 24 unit housing and then the stable project which we um did some design work on but is paused at the moment. So just have those up there for a total of about $56 million in capital projects on the books right now. And then if you look farther down on this page, this is looking back to last summer. I just like to report to you every year um to show that we're getting done what we are planning on. And so you can see everything that's stried out has been completed. Um two projects, the Moran Elementary School field improvements and the Summit parking lot improvement project um we did not complete. I know at the Moran field improvements um we've

085been coordinating with the park um because they own the property around there. So we're pretty limited on what we can do. So we hit pause on that. And then the summit park arguing lot improvements. Um we were short on funding. We had requested some recck district funding for that. Um and so we went ahead and used the funding we had for a design. And then we're going to be bringing forward a second phase actually the actual improvements for this next fiscal year. So that's what we got done last summer. And then if you go to the next page, Andrea, please. um looking forward um to this summer. And really, I won't go through every line item, but I what I want to share with you is we're continuing on our strategy where we're trying to

086make improvements to the inside of the building, flooring, paint, bathroom fixtures, stuff you see. Um because a lot of our buildings are getting on 20 plus years old and a lot of the finishes are original, so they have had a good life, but need to be replaced. We're trying to balance that with then coming back and doing um moving to the exterior of the building. Um and then in addition to that, the last thing to mention is we do a lot of things behind the scenes with the HVAC, the heating systems and that sort of thing. Um that we have worked to make sure that our reliability um and our efficiency and our building systems are working well. But the two big ones are the outside, the inside. We've been doing a lot of roofs.

087We're doing a lot of inside. And then as we move through this, you'll see we're starting to circle back and work on siding, sealing up windows, a lot of deferred maintenance just on the skin of the building. Um, so maybe I'll take some feedback at this point. I'm happy to keep rolling through and showing you what each summer we have planned. Um, if that's too much detail, maybe if you could please just give me some feedback, how interested you are in the detail or if you just want some to ask some questions. What is the appetite of the board? Question, Madam Chair. Yeah, I'm I'm curious. One of the columns is is lifespan. Is that our current lifespan for example a AES sighting or is that the lifespan we will receive out of making that

088remodel? So that is the lifespan that I'm using just basically for a planning purpose of what we're going to put in there looking at. So I'm using um general reference like for exterior siding. My goal is um depending on funding to do painting every five years. Um right now we don't we're not there. So, we're trying to do a building assemb like replacing flooring. Um, I'm trying to pick materials and our goal is to do interior flooring every 15 years, interior paint every 5 years. So, um, it's a little bit of both, trying to project, come up with a schedule where based on manufacturer recommendations, yeah, what what's the best value and um, when can we replace those to keep it looking nice? I I appreciate the details. Thank you for Thank you for I'm

089not saying you have to go through all the rest of the board. But I do appreciate the details that you've provided. I think that's great. Amen. Great. And like you say, so again, um we just try to move building by building. Um we're headed towards Davy Jackson next summer on the inside, which is sorely needed. And then we'll start working on um the outside of the middle school. Um, we'll also be moving to summit. Just trying to think if there's anything else that I want really wanted to highlight for you. Um, at that point I will say um when I first started I thought oh five years we'll have things really you know deferred it's under control. I've extended my money a little bit. Trusty B. Yeah, Madam Chair, do I on the roof replacement

090for the high school? Was that is that part of the Mercer or No, that's separate. No, that's a separate pot of funding and that's all fun. It's all done. State States. It's already funded. We don't have to Yes. So that was that um that funding stemmed from the facility condition assessments they did. Yes. And so then they allocated funding for that. So that's we uh the last step on that is just signing the contract with the contractor and getting going 100% funded. Okay. Well, that's love to have that done. I know. I Yeah. I mean, as somebody that has literally mopped up the on numerous occasions, I know it'd be nice to have a leak free roof. Yeah, it's going to be huge and just a huge that we don't have to try to carve

091this out of the funding we have. So, Christiey's correct. Um Yes. Thank you. Uh the south side of the high school, east of the tennis courts, there's a bunch of prep stuff being stacked up up there right now. Yes. Is that the roof? Yes, that's our staging for the roof. Yeah. Thank you. Um yeah, with that, I guess what I was going to just go through as far as I do feel like once we get through this last big roof and then we get through some of our last big schools with interior um finishes, I'm hoping then at that point the scale really will start to tip where we can start really putting together a more regular maintenance rather than corrective maintenance schedule. So, I'm working we're we're working very hard to get to that

092point with the funds we have available. Great. Thank you, Madam Chair. I I have one more question. I can't remember if it was uh 2024, 2023, a boiler went out all of a sudden. Um it's certainly not on a plan, scheduled plan by by any means, but that's fully reimbursed by the state. Correct. Correct. Yeah, we use major maintenance for that. And um thank you for bringing that up because that definitely was an aha moment for me. And I'll just take this opportunity to share you that the really the lesson we learned after that is that all of our um closed loop water systems we you know we have we're heating hot water and pumping it throughout the building. Some of those have glycol in them. Some don't. We I learned a very important lesson

093that we were not maintaining that water. You have to maintain the acidity and the pH balance just like you do anything else with water. So we do we have um contracted with a water treatment um person who comes now monthly and is helping us get back on track with that and um our uh I think that led to the early demise of that boiler. So we since that has happened I just want you all to know we have taken a lot of steps reaching out to engineers to guide us to like we don't want this to happen again. We are planning to replace the boilers at the middle school this summer. Those are getting on 30 years old. Um they're old cast iron boilers which are fabulous, but we're going to go ahead and start

094planning to replace those because we feel like they've reached the end of their life and we don't want to be in a similar position where we're worried about reliability. Thank you. Thank you very much. Thanks. I'm sad Trusty Gingry isn't here to hear all this because this has been that's something that it that he's really pushed um for the school district to do and I appreciate Deanna's attention to that and um coordinating it so well. So well laid out plan. It's chair. Yes, madam chair. Sometimes I've been to state meetings and it seems to me that a lot of school districts just almost purposely allow their buildings to deteriorate. And my sense is that well then they could say, "Oh, we need to get a new building." Mhm. Um, you know, one one school district

095is talking about their sewer was backing up all the time. Well, you know, that doesn't happen overnight, right? Um, and I've been so impressed with Deanna and Paul, Florida that we always try to keep these buildings in really good shape. And, you know, it shows. We have really beautiful buildings and some of them may be getting older but um you know if they're well taken care of they'll last a long long time. So I I thank Deanna for that her great work. All right. Recalibration schedule. Thank you. The next um item for um updating the board is the recalibration schedule. Um and most of these meetings are held in Casper. Um the last one is in January and it's in Cheyenne. Um the 16th and 17th. And so this is the state's process that they

096um go through every five years. I think this year it might be a little bit different in that there's so many new members on the recalibration committee that have not been through it before. And so it may feel like we're covering some old ground or old territory maybe. Um but it's an important um time for the school districts to engage with this committee because they'll be investigating all the things that go into the basket of goods in Wyoming. and they um in the past have hired um experts or consultants uh to help them determine what the cost of the education is in um Wyoming and then sometimes the recalibration committee, you know, spends all this time considering it and then they do nothing and they don't vote on it. Um, and this year with the

097added layer of the um the what the uh lawsuit, it might be a little bit interesting. So, it's something that um we're already planning for. Um we're booking um rooms way in advance. we can cancel them so that we can engage a team and make sure that the school district has uh really good representation because the the biggest concern that we would have is losing that regional cost adjustment. and um for people to truly understand what the cost of living here is and how it impacts our ability to offer the same basket of goods that are offered in um even some of our smaller communities. Um so that's what our our goals will be. Um and I know Kristen's already booked everything for her as well, so um she'll be an active part of that,

098but Anything else? Madam Chairman, Trusty Scarlet, um Fin, we discussed this process and one of the things um we probably need to make a decision sooner than later is whether we want to hire an attorney to help represent us in this process. Somebody with Eiseners on the ground um can lobby on our behalf, but also know the legal ramifications of some of the decisions. Um, I I think we need to find an outside attorney to do that. I'm not sure um our local contracted attorney um is the right person at this point. Um, so that would be a suggestion that I would have. Um, just in case the RCA in the does get yanked, um, we need to have a uh an ability to react quickly um to take appropriate actions to protect that. Chair,

099trusty Dorham, Trustee Scarlet. Um, how about hiring either uh Janine Tesy or or Andy Schwarz rather than an attorney? Would they understand the process better or not? Uh, Madam Chairman, I don't think Andy is really in depth on it and I don't know what Janine's status is right now. Um, I would imagine Janine's going to be involved with this at some level. Well, I but I but my my feeling would be that we should have somebody with um the fancy letters after their name to be able to represent us in a legal situation. U Madam Chair, um I think at a minimum we should at least do some research on this and talk to some folks that understand and maybe uh and get some ideas what it might at least cost to do it. Um

100I I we'd have to talk to Janine like you said. I don't know what she but with her involvement with the church schools. I'm not sure how that would probably not going to be the best idea. Um but I think that we need to have at least somebody monitoring and advising us on how it's going so that if we do have to take action, we need to know what our rights and possible avenues are. Um I it it is such an unbelievably complicated system but interpreting the laws and the recent decisions and who knows we might have another decision before that even happens. Um so uh they will have to parse that out and for those lawyers that are on the board trust me that's not the easiest thing in the world to do. So

101defer to somebody that has some experience in that area. So, I don't know how we go about doing that, Madam Chair, but getting some names. Um, there there's some people out there that do this on a regular basis. I know. Might be good to talk. Want to Okay, Madam Chair. Yes, Trusty. I would like to be authorized to to go to these meetings because I have time and I will go to each of these meetings um not as lawyer but as a schoolboard member um to listen in and hang with Kristen. So may ask one more question. Yes. In the recalibration, do they actually draw up a whole new funding formula? How do they do that? They could they could they don't usually Oh, good. They take they usually take the recommendation of the experts

102that they hire, but then sometimes they don't. No, they ignore them. I was going to say usually I don't I was going to say I don't think they have not in three. you can see your business. You know, do we need a motion for that? I was going to say, Madam Chairman, can we can I suggest that maybe Dr. Chapman hits your rolodex and puts together some proposals and reaches out and see who's potentially would have some interest and then um we can circle back at one of the meetings I'm sure we're going to have in the next three or four weeks. That sounds great. Is that all right with you, Jerry? With me? Yeah. To do it that way. Yeah. Yeah. I think we have If you need to run any names by the,

103you know, I'm sure that we know them. It's a small bar. So, just let us know. Super. Thank you. And and thank you, Kate, for being willing to spend some of your lovely summer days. They have a pretty fair life. It's not a big fast. All right, that is uh that concludes other reports. Madam Chair, yes. Can we take five minutes break? Absolutely. Get a drink before we start public comment action items. Yes, absolutely. It is 7:40. Let's come back in 5 minutes. order and we'll move on to public comment not on tonight's agenda. If you have a public comment um on something not on tonight's agenda, uh please come to the podium and you'll have state your name and you'll have three minutes to present to the board. Uh likewise, if you are uh

104attending virtually, you can raise your hand and we um you will let us know who you are and give your comment. Is there any public comment in the room? Yeah. Uh, good evening board members, board of trustees, madam chair. Uh, my name is Stan Morgan. I'm a middle school teacher and also the president of TCA. And um, I promise you I don't plan on coming up here every year that I'm serving in this role with my hand out asking for more money. But these are not normal economic times. inflation is still extremely extremely high and really teachers are suffering because of it. Um I first also want to recognize a lot of this problem is initiated in Cheyenne the way we have this weird funding model and we don't get compensated for the current inflation

105until a couple years and the weird average and I recognize that. Um, last year guys, I write I report to you just to go back 2020 to 2023, we had 25% inflation, cumulative inflation in Northwest Wyoming. During that time, we had about 10% in raises. Brutal. We're effectively earning less money than we did before COVID in terms of real dollars. And I do want to take a moment because last year you guys were able to find some money and I also more important well no the money is super important of course but I also can tell that the board heard us. They heard the teacher struggles. You guys asked great questions and I could tell you guys were invested and we really appreciated that. We got what amount to probably about a four 4.5% raise

106last year. And honestly, I want to thank you sincerely once again for that. But what we see, we fought 4.4% inflation last year through quarter 2. So what we were celebrating wasn't actually a pay raise. We treaded water last year. And so that's the position we're in. We're celebrating when we're staying the same, not losing money to inflation. We're grateful for the raises last year, but we're still making considerably less money than we did before. And CO Now, I would hope that last year you guys as a finance committee or as administration was able to find some money to be able to fund teacher raises. And last year I mentioned to you guys for teachers the margin for being a teacher in this school district in this community the surrounding areas is very thin. It

107has gotten thinner. Last year we kind of stayed even. This year with perhaps a step raise of 1.3% we'll be losing money again to inflation. That gap between the 10% and the 25% continues to grow. As a result, we're losing teachers. Morale is low. People get bummed out. People wonder if it's worth it to do this job anymore. When our teachers and our staff suffer, our students suffer as well. I understand, of course, that money doesn't grow on trees. I also understand that we have a lot of different things going on, but I really do think that our people are most important. I think the teacher salaries and support staff salaries should be prioritized in our budget. Um, thank you. I also was uh just wanted to mention the the numbers that I've seen for

108our extra ECA number is actually $3.2 million um coming from the steam. That's an additional permanent increase of $3.2 2 million per year. Thank you very much. I appreciate it. Thank you. Any other public comment? Any online? All right, we'll close public comment for this evening. Move on to action items. Thank you. Um trustees, the first action item um we've spent some time on already and we'd be happy to answer any additional questions. Um but this is the um consideration of notice to issue bids for the transportation facility. There's anything else you want to add? No, I guess maybe I have to stand for questions if there any questions for that. Sorry. Thank you, Dr. Chapman. Any questions? Uh, can I have a public comment? Oh, public comment. Any public comment? Seeing none. Madam Chairman,

109I move to approve the 100% design document submitt package and notice to proceed to bidding for the new transportation facility as presented. Second. Any more discussion? All in favor? I opposed. Motion carries. Refresh means new new laptops. Yes. That's next. Okay. All right. That's correct. There we go. Um the consideration of Apple purchase technology refresh. Yes. So uh as uh I don't I think we discussed discussed this briefly at last month's meeting. This is a refresh of all of our staff and student devices uh to facilitate one-to-one learning in our districts. And we have a good quote. I think um the biggest important most important piece playing into this right now is that uh the tariffs that have been imposed could impact the ability to move forward with this. So um if it pleases the

110board, I'd love to have you approve this so we can get this price um before those costs increase. Any questions for Kristen? Kristen, if we approve this tonight, how quickly can the vendor um move forward with it? We'll be notifying them tonight so they can place the order. They're waiting on us. Okay. And and as of right now, they said we can we get this price. Okay. Any other will we be committed if uh the tariffs go into place and they're 25% or 125% more? No. This is the price that we'll approve and if something happens or we're not able to get the devices then we will have to come back to the drawing board. Thank you. Thank you. I'm just going to stay up here. Oh, okay. Is there any Is there any public

111comment? No public comment. Madame Chair, I move to approve the Apple Purchase Technology Refresh not to exceed $796,714 as presented. I second. Any more discussion? All in favor? I opposed. Motion passes. Move on to the consideration of Sigma Health Rene uh insurance renewal. Uh nothing has changed since the insurance presentation last month. Uh it's uh 20 20.5% increase in our premiums. Um and we discussed that that budget impact last month. I'm happy to answer any additional questions. Any other questions? Yes, Madam Chair, is this for one year only or Yes, our health insurance renewal um is typically just one year. Uh I don't believe in the current environment we'll ever be able to get a renewal for multi-year. I'd love to I'd sign it today, but this is a one-year renewal. Madam Chair, Kristen, this

112is an increase from last year. Yes. And it's how much of an increase from last year? It's about a $1.4 million increase in um budgeted expense. Uh because of the way that our demographics of our group performed this year, the actual increase to our budget is 700,000. So, because we had a different mix of people that enrolled last year versus the year before, uh the actual increase in cost to our budget last year is only 700,000. All right. No further questions. Uh do is there any public comment? Any public comment on that? Seeing none, I would consider a motion. Madam Chairman, I move to approve the fiscal year 2026 signal health insurance renewal not to exceed 8,611,494.88 as presented. Nothing. Any discussion? Madam Chair, Scarlet, uh I know Trustee Bosch attended the first um interference

113workshop, I guess we' call it, and then Trusty Abrams and I attended the second one. Um, one of the things I'm think we all need to recognize and need to make sure everyone's clear is this insurance, health insurance is I think we're the only district in the state that provides 100% um, insurance um, cost free to the employees for not only the employee employee spouse but the employee families. This is a heck of a benefit and I am afraid uh no matter what happens next year there is a chance that these rates continue to go up and we are going to have to ask the employees to help participate in this. I mean there is no guarantee with health insurance. Um so want to make sure go ahead. I mean, I think you all saw

114the letter today from a staff member that um feels discouraged and frustrated by this process and it is a discouraging and frustrating process because health insurance and health care costs and medical expenses continue to rise astronomically across the country. Um and we you know it we do have a very robust process. We plan to um help that process along and start the steering committee meetings in the fall so we can start to look at our data sooner now that we have it. Um we can do all of the reports and all of the investigation and all of the research that um is ever possible and our health care costs could still increase. And I think that's an unfortunate reality that we live in today. Uh so it's not to say that the work isn't being

115done or um you know that we're not doing the research. It really is that healthcare costs are increasing. Uh and we have a big group. Madam Chair, go ahead. I I one of the things I got from that letter was um it seemed to me the writer wanted more choice. Is that possible? Or I mean you're doing all this research. Is it possible say in a year's time to to give two or three options with not just Sigma but other insurance just so choice is available? Sure. Um there's a couple of uh things in what you just said. So, not just Sigma, once we get a bid for our health insurance, whether we get a bid from five people, five companies, or one company, we do have to pick one. We couldn't like offer one

116plan with Sigma and one with Blue Cross Blue Shield. Um the the reality of our community is that there's really only three health insurance providers that operate with a significant network size in Teton County. One of those we've received a bid from the last two years and it's significantly higher than the bids that we've received. The other one um wouldn't bid us. They wouldn't bid us last year and they won't bid us this year. So, we really are pounding the pavement trying to get as many bids as we as we can and we'll continue to do that. Um, as far as choice in plan, and we talked about this a little bit last month, is if if what our goal is is true stability in our health insurance platform and and that's where we're headed.

117That's what I'm trying to do. That's what we're trying to do with our consultant is find some stability so we can have a five-year plan in order to get there. If we continue to make changes every year, it's really hard to get there because we're continuing to make changes. Um the difference between the traditional plan and the high deductible plan, we could do that. Uh when we start looking at those numbers and going into the details of the impacts that those two plans have on our long-term outcomes, the cost to the employees is often more for the traditional plan than it is for the high deductible plan, which also then drives up the cost of the district's renewal. So we get we kind of get hit twice. The employee pays more out of pocket for

118a traditional plan and the district's premiums go up. So, as we go through these processes, it's a little bit about education. I also think it's a little bit about planning and that's where, you know, the advocation for the monthly HSA contribution, that's a big part of it. That's going to help our our staff try and plan a little bit better and have that money set aside for that high deductible. The other piece that we're really trying to investigate is there are some options out there for a it's like a medical loan. Um, and it's a no interest. We had a provider that that offered this to us, but it was they were only offering like $2,000 total. And when we took that to some of our part some of the staff and some of the

119participants in the health insurance steering committee, they said they wouldn't be interested in it at that level. So, that's one of the other things that we're working on if somebody gets in a jam to be able to tap into a no interest loan um to help subsidize that cost until they can um get stable again. So, there are other options and other ways that we can try and help staff. But if the goal remains to have some stability and be able to create a 5-year plan, even if that 5-year plan includes an inflationary index of 5 or 10% every year, we have to have some stability to be able to get there. I believe we're right on the cusp of that. And so I'd hate for us to derail the original goal um for something

120that really doesn't benefit an employee or the district. Madam Chair, yes. Thank you for all your hard work on this, Kristen. The tough part about health insurance is it's personal to everyone and it is a tough conversation. being in the most the least populated state in the country and in a rural area, the cards are stacked against us. Yeah, that's that's our beginning point right there. And then knowing that the health insurance industry is probably one of the few industries that trustee Bosch has mentioned that just can make decisions without any type of regulation that impacts individuals health. It it's just hard to to fast and and because it's so personal, it is hard to make these conver these decisions. It is hard to make have the conversations and I personally feel that what we

121will be looking at next year are additional increase increases. Um I I don't I don't think it matters what company we're with or what type of plan we have. There will be increases. Um that's just me looking at my crystal ball right here that's as fuzzy as everything. Um, so thank you for the hard work on here. I I know it's hard for everyone um to see this and and I I think what we have here is something um that can help. Um I want to I think it's extremely important to repeat what Trusty Abrams said that it is personal. Um, numbers are one thing, but at the end of the day, it's also a question of how risk adverse you might be or how much of a risk taken you want to be, where

122you're at in your life. Um the problem that we have and I want to I think the board I wasn't here at that time so I can sit here and throw stones but I'm not going to because I think what you guys did was exactly the right thing because you were being we were being held hijacked because they were keeping our data and we had no idea what we actually looked like. And so by breaking from that you can understand because I guarantee you uh the company that was doing this before was making money. They they don't lose money. So the question was how much? So now that we can see and start to see what our claims are and how we do things. Then we can see what we should be paying or better

123yet is and this is one thing um I know we've talked about I'm sure you guys did which is we need to now go out and start doing this and bidding it. Now I've heard from our consultants and just so you guys know um I gave him a hard time because I don't believe that it can't be done. We might not get things, but we can go out there and next year I'm going to say that we need to push real hard to do this to go out and get bids and do these things. And we can then look at other types of ways to ensure so we can look at doing a self-insurance fund with a stop loss scap or other things. And there are lots of avenues and options because as Kristen said

124we are so big that we have more ability when you look at the actual numbers and start to consider how we can ensure and I want to hopefully we'll have those numbers to look at that. Um unfortunately in my opinion after listening to Kristen and talking to everybody and all that we don't have a choice this year unfortunately because If we change it, then they get to say, "Well, that means we're going to increase the rates and we're going to do this and all these other things." So, unfortunately, options cost us even more money right now. That's the problem. We just does. So, for one more year, this is the plan. But I promise, and I'm going to say this myself, next year, we need to we need to go out and look at other

125options. And I appreciate all the work Kristen's done. I appreciate the people on the steering committee and and the other board members that have attended this, but I I hope and I'm going to push that we get this in in the fall and start this process earlier because we now should have our data there, right? I mean, we should have we have data. We I mean going out to bid in the fall for a plan that starts July 1 isn't okay. Yeah. No, I'm saying we need to start the process conversations. Um the the big indicators are right now we're pretty upside down in our plan. Our claims are $2 million in excess of what our paid premiums are. So if we break apart and try and go self-insured when we're upside down in our

126plan, that's that's going to be challenging. We're not going to get good bits. So everything has to fall in place at the right time. you know, we could find some savings in the aggregate stop-loss and the individual stop-loss in some of those plans, which until you go fully unbundled. Right now, we're in a in a level funded plan. Until you go fully unbundled, you can't bid out those pieces separately. That is the plan. That's part of the five-year plan is to start bidding those out. Makes no sense to do that if we're upside down in our plan. So, depending on what the data shows in the fall and as we start to evaluate that, I will say we just got our March data. It's our lowest claims uh month in the 14 months we've been

127with Signant. So celebrate. Um but it it's still $392,000 in claims for the month of March. So, as we start to evaluate the data, as we start to look at it, there is a lot of education, and that's what we're going to start in the fall is, okay, we're going to start this steering committee process sooner, so we can be educated and we can do that work in advance of going out for bids and deciding what we're going out to bid for. If we're $2 million in the hole come next February, doesn't make sense to try and go self-funded at that point. we can definitely go out and get bids. Um, but they won't come back in a positive way. So, we we've had a great partner in Sigma for sticking with us through this

128time. Um, and I, you know, depending on what the future holds, we'll evaluate those bids when they come in. Question. All right. Um, we have a motion on the table and a second. Um, all in favor? I oppose. Motion passes. All right. Thank you. Uh consideration of Sedexo contract amendment. Yes. So our original contract with Sedexo that we proposed last year and was approved for the board did not include a summer food program provision and uh that was because we did not offer a summer food program last year. Uh because our program this year is planning to offer summer food that starts in June. Our con our current contract with Sedexo doesn't cover summer food in June. So this month we're looking at an amendment to just cover the summer food cost in June or

129summer food program in June. It's one week in June. And then when we look at the renewal, which we're starting to negotiate next week, should have it on the May meeting for approval. uh will include summer food program going forward. That'll include July and then June of next year. Yes, Madam Chair. Kristen, how come there's no money associated with that? It it falls under this the same current contract that we have now and it's a per meal price and our per price is 515, I believe. So, this amendment just rolls the pricing in with the same pricing that we offer now for our lunch program. Uh Kristen, this includes the summer program, right? Yes. This is summer specifically just at one school or will it just be at the elementary Jackson Elementary or how is

130that going to work? Sure. We are doing well, we'll do um we're going to do what's called non- congregate meals this summer. We'll serve them out of the Teton County Library. So, when we go to look at or out of the Teton County Library parking lot, uh when we go to look for summer food locations, we have to qualify. They have a map of our community and only certain locations qualify. We don't have a school that qualifies because of the low-income areas in the community. Um that makes sense for us to serve summer meals from. So, the only school that we qualified was Munger. Obviously, people aren't going to drive to Munger to get summer meals. So, we were able to get the library qualified. And our plan, and we're still refining and perfecting, um

131is to uh provide a full week's worth of pre prepared meals for people to come and pick up for the whole week. And we're paying for all of that. Is the Department of Agriculture paying anything? uh the department of ed, USDA through the department of ed will will reimburse us for meals. We'll it'll be account similar to how we do with the school. Oh, that's great. It's not 100%. Yeah, but some Yeah, we'll get we'll get a little bit of a funding. Any other questions? Um Kristen, I just curious. I mean the the original contract was supposed to go through um June 30th, 2025. How is this is this something just different than because I'm looking at the the programs or uh that are supposed to be provided Sedexo saying this doesn't fall under one

132of the existing? It doesn't. It's its own. It's the summer food service program SFSP. And you can see in the original contract that that box is not checked. in the programs that are provided. So, SFS why it wasn't because we didn't offer summer food last summer and we weren't sure we were going to moving forward. So, we didn't include it in the original contract. SFSP is a specific program funded through USDA. So, if you check that box, you have to follow all the rules that USDA provides. If you're not serving summer food service program, WDE also has to approve this contract. So once we make changes and we negotiate with Sedexo, we have to send it to WDE. So if we haven't applied for a summer food service program through them and we have that

133box checked on our contract, they won't approve our contract. So is there an issue with doing it now after the fact? Are we They've already approved the approve the amendment and Sedexo is going to meet the requirements of USDA at that point in time or Yes. Okay. Um I I would just say um I just have a comment that it it you know we've had a this has been the first year of having Sedexo and um you know I hope that it's met some of the goals that that you all that the district had in choosing to use Sedexo. I know that there have been some um bumps in the road and some challenges and some public comment and whatnot and I um so appreciate the fact that you have that committee and that you

134know everyone's willing to listen and sort of adjust and you know going into the second year I hope we can adjust and meet the needs and the expectations of our um constituents um you know even to a greater degree. Yes, I agree. And one of the things that I liked about working with Sedexo is that they are willing to adapt and make changes. They didn't just come in and say, "This is our program and this is how we're running it." Uh, every time we take feedback, whether it's to William or Robert, who's a regional manager, they always say, "Let us see what we can do. Let us, it's not what we normally do, but let us see how we can adapt and change." Uh, so there is those open lines of communication where we can

135really refine the program to be what we want. It will take time and we've made some small adjustments already, some big ones and we'll continue to do them. Any other comments or questions? Um, seeing none, public comment. Anybody in the room? Anybody online? Uh, seeing none, I would take this. Madam chair, I move to approve the fiscal year 25 subexo contract amendment to include a summer food program as presented. Is there a second? Second. Any more discussion? Yeah. All in favor? I opposed. Motion carries. Did you have the comment? I said I understand that this is just voting on this amendment. We're not talking about any renewals or anything because we've gotten letters and comments that I think we need to discuss. This is just the amendment for the school program. Okay. Just want to

136make sure. Okay. Sorry. All right. We're moving on to consideration of first read on policies. Thank you. um trustees, um before you are a number of policies and um as a reminder for um all of us um as well as folks listening um our process for um considering changes to policies is first the board considers a first read and this is a draft um and so you don't necessarily have to spend a lot of time talking about it. It basically opens it up for discussion and um it lets people know that these are the topics that the board will be discussing. At the May board meeting, I'll provide an update on any changes or things or feedback that we've had over the last month. And then in June will be the second and final read.

137So the law requires a 45day um process. Ours is actually the 60-day process, which I think is really good. Um so some of these policies um are related to changes that happen in the legislative session and those would be um staff authorized to carry a concealed carry um firearm as well as the ones that are related and that's that stems from um concealed carry of firearms which is KSC um the new policy KFC. Um, I'm glad I'm not the only one that was I can't get to pick that. There is a process for deciding what the letters are. But in any event, um, some of them are related to the legislature making that determination. We are limited in what we can do. There are significant penalties um for um denying someone their right to conceal

138carry in a public school building. So um but what we can do is set some um guidelines and boundaries. The other thing that we can do is create some policies and procedures for staff to conceal carry. So that's what we've attempted to do with CKA. Um and so that one would be for staff to conceal carry a firearm and in working with Sheriff Carr. Um we are um he will be putting on the training for that and the additional requirements for any staff that are interested in concealed carrying in our schools. So that's what um CKA attempts to um put into to a policy. Can I ask a quick question? Um did Sheriff Carr help define the process for CKA? Yes. Okay. Um, Sheriff Carr and I have had several um, conversations about it and

139um, and and I really appreciate the partnership of the sheriff. Um, and we see this as a an opportunity um to ensure that individuals that do wish to conceal carry um will have a highly skilled trainer um from the sheriff's department doing that training and um we'll be supervising that training. The other piece that I think is important for everyone to understand is Sheriff Carr um does have to sign off on all issued concealed carry permits in Teton County. So um he does know who is authorized. Um, but I I think this procedure and opening it up um so that anybody that is interested, whether they're a volunteer, community member, or a staff member, doing this together, I think would strengthen that training procedure. Of course, he doesn't know and he doesn't have to sign

140off on anybody coming from a different county into our schools. Um, so that's CKF. Just Yeah. question. Um, if we did not move forward with this policy, what would that mean? Not having a staff staff and volunteer specific concealed carry procedure or policy would mean that any staff or volunteer um have the right to come in to the school and work every single day and do their concealed carry. um we can't really ask about it. We can't do anything. So having this policy ensures that the staff is indeed um concealing their weapon. That's an important component of it that it can't be visible. And the second piece is it's requiring the staff to participate in a higher level of training. Um and of course it there would be no charge for them. However, they likely

141will have to pay for their own ammo. Um the other part of it is we're hopeful that having this policy will decrease the um um additional cost of insurance and there is an additional cost of insurance and it's somewhere um let's see one of the superintendents on the call said um they have most people are are ending up with a writer an additional writer and so um their various insurance groups, but they're ranging somewhere between 20 and $50,000 additional cost. Um, so I think having this policy will be hopefully just like when you send your child to safe driving school or whatever, it decreases your premium a little bit. Um, so I think that's an important component and the administration principles will also know which staff where if we didn't have this policy, we wouldn't

142know which staff is carried. Correct. Correct. Well, they took the provision out of the statute that said you couldn't ask for a concealed carry permit. So, it seems to me like we need to add to this that if you're going to conceal carry, you have to contact our SRO. If you come into a building, you're going to conceal carry and give them your permit. So, at least they know who's there with a gun. Um, I didn't see that in this, but I I I'll draft up some language and send it to you. That would be great. Um we we have tried to um add a lot of requirements for staff which the board has the right to do. Um we have a lot of policies that are above and beyond uh what the state requires

143us to do. And so we feel like this is a good provision um that it you know for any of the staff that are interested or volunteers that are interested then we have some asurances that their weapon is concealed that they properly know how to use it and that there's also a component in this um policy that indicates that um if the staff member reasonably perceives that their life or the lives of others in their care are in jeopardy. That is the only authorized reason that they may withdraw their weapon. And so I think that's an important component here as well. And then it also requires that if the weapon is not on their person at all times, it has to be in their control or in a lock box that they are in control

144of. And so absent that policy, um I think there could be some some things that um unanticipated consequences and again um the uh all the school districts are are grappling with this. Um I had a lengthy conversation about it today. Um a lot of attorneys are involved in drafting these policies. So, I fully suspect that we're going to have some edits over the next 60 days. And so, if there's other things that you want us to consider, I mean, some school districts have a checklist and application process. Some are are not going to continue with that, but they are going to continue with some sort of a policy and then some districts are not going to do anything with it. So, it just they're a little bit all over the place. So, policy KFC Um,

145this does not apply to staff. This applies to anybody, right? No. Policy. Uh, let's see. Yes. Policy KFC. So, anything that's in the K category um is is really more related to the community. So, um KFC is um in with regard to community. So anybody can come in, a community member can come to our events or in the building with a concealed carry. We are not allowed to ask. We are not allowed to tell them to leave. And this is the one that has significant penalty for violation which includes a fine and misdemeanor and those kinds of things. But we the other one is regarding staff and that one is we can put other parameters on the staff. Well, you know that yeah. Um the other items that are related um is uh KFB. It's

146a new policy and that's a prohibition of open carry of weapons. Um, and we may we probably don't necessarily need this, but I think um it's worth the board considering um if you want to have that policy as well. And then also related to um weapons in school and concealed carry um you'll notice that J ICI weapons in school. That one is related to students. Um and it needs to be very clear that students enrolled per this new um statute. Students enrolled in elementary or secondary schools may not possess weapons or objects. That has that was um very clearly added when the legislature did approve concealed carry. They wanted to make it clear that any enrolled elementary or secondary student, whether they're in a different school district, like if they're coming up to to attend

147a game or whatever, even if they may have their concealed carry permit, they may not um bring it to a school. So, that's the only change on that one. And then the other one, KF, um community relations. And this that's the community section again, community use of school facilities. Um we added the um section um about uh the exception of persons lawfully carrying concealed weapons. And then lastly um public conduct on school property KFA. Again um consistent language um in with regard to that statute changing then unrelated to concealed carry yet related to legislative action um effective um immediately is the sex designated facilities. Um and so there is a policy um in place uh for your consideration. Um, and this policy went into um I've got some I already have an edit um my

148legal references at the bottom. Some of them are related to firearms, so I'll take those out. But um uh on this one that has gone into effect already. So um in order to be um in compliance, that's a draft policy for you to consider. And then another one is DFA investment of funds. Um also um an updated policy um with regard to legislative action. There's anything else you want to add to that? This, Madam Chairman, this just enables um the the legislative action was it enables uh school districts to invest excess savings into equities and longerterm investments if they so choose. So this was just a attempt at a policy to kind of put some guard rails on what um the superintendent or her assigns um can invest in and require quarterly um financial reporting

149to the board so we know where our investment portfolios at. I think that sums it up. Good semi. Thank you. Um the next one um also with regard to legislative action is the homeschool policy and um you can see the red lines there um that the instructional programs that a family may use um are no longer required to be submitted. Um so our policy has been updated to reflect that change. And then um student health services um super minor edit um and this one requires the physical by a healthc care provider um annually after May 1st and our um previous policy said June 1st. So that's a change to be in compliance. Um and then you'll notice AC non-discrimination and AC-R um and that's the uh procedure. Um and the this policy is an effort

150to um streamline. We had several policies that um through our our work with the Department of Justice and our settlement agreement, it was brought to our attention that we had several policies and different procedures for investigating um both the um bullying, harassment, if it's a title um six complaint, if it's a title n complaint, and they they just varied a little bit. And so what we've done here is try to streamline those processes and be in alignment um so that um people can understand how to report and then what kinds of um response the school district will provide. So, these policies have been um reviewed a lot of times um over the past 18 24 months and we're just now um getting some um guidance from the Department of Justice. So, um that's something for

151your review. Um and again, I I think those are positive things. I I don't see them as negative, but normally we don't see this many policies um coming before the board at once. Um but hopefully that's so let me just these are just first reads. When is it that we're going to discuss or get into debating or making change? I mean, I have a concern like the homeschool policy and I'm just sitting here. What is it? If a kid's failing, then parents can just say, "We're going to homeschool him and he's going to go on to, you know, a student athlete and he's going to now go on and be the start quarterback." Yeah. You know, yeah. The legislature specifically changed the rules that make us unable to do that. The statute has changed. or

152policies recommended policy changes based upon what the state new state statute is what they just decided in the current legislators have told yes kids that want to be you know pull them out of school just go ahead and do that we can't we can't institute any sort of basic academic credentials or qualifications or testing or anything before some kid can go on and do be an athlete or participate and we have to allow them or graduate and we have to allow them to participate. That's the state law. That's absurd. I'm sorry. I'll say it out loud and I don't care. That is the dumbest thing I've ever seen in my life. Next to concealed carry. What's that? Next to conceal. I You know what, K? I can actually say that this is dumber than the

153concealer. Oh, and cannot. It's just the other one is, oh, and by going to homeschool now we'll give you a $7,000 check to do your school without No, Jerry, without accountability. Yeah, you don't have to prove what to do with it. I just Yeah, that's but it is a way to strengthen our policy and still be in the same guidelines. So to answer your first question, um we normally um the first read I basically kind of go through the outline of it and then um the midpoint which would be the May board meeting um I'll be happy to answer and just go through and it's really under a report. It's not even under an action item in May. um but answer any changes or thoughts and so that's a good time to say you know

154can we consider this and then the second read um the board would consider it and that's when it becomes policy and that's pretty timely especially on the uh concealed carry ones because we want to um those have those those changes go into place July one and so we are trying to um meet the deadline uh in order that our summer school staff would know how to respond um since that's in July. So, um but if there are other edits at at the second read that um we can also make them at that point in time. So, we've got some time to discuss and um happy to make any additional edits as we go. I haven't chairman. Yes, Trist. I think discussing it at the next meeting on May 21st. Um, some of these really are

155important to move this process along so when we roll out the final vote, we have a pretty much polished copy that the also the public can have some input and chance to communicate with us on before the May. But before the May meeting? During the May meeting? or I mean come with changes, take some public comment then and take some additional public comment. I know that the KFC and all of its children um are uh hot button um issue and I wish we didn't have to go through it but I think having public comment to discuss these things in the open so everybody understands what's going on is so important. Well, and um you know Kate had or trusty me had a suggestion and she said she would try to draft some language and send

156it to to the superintendent. So I think you know as you read through and have thoughts I think it's an opportunity to send so that they they can start working on it ahead of time then we can discuss what has come you know in a more organized fashion. Madam Chair, I cannot vote for this item. I just can't. I mean, I think um some of this stuff calls for resistance. Calls for us to say no here. We're not going to let concealed carry in our schools. We're not going to endanger our kids. That's our job. you know, we're not gonna we're not going to have homeschool kids that can pull their families that can pull their kids out of school and still um you know, use all our facilities. I, you know, if we did

157each of one of these individually, I probably could vote for some of them. But, you know, quite frankly, I'll just vote not vote for any of them because 90% of this is just nonsense that this legislature has decided to inflict on schools. And I don't think our kids should have to live with weapons. I don't think they should have to worry about which bathroom they go to. I don't think we should be doing any of that stuff. So, I can't even vote on Mercer read. I'm sorry. I'm going to vote no on this. I believe Mad Chair, this um I know this is not the time to debate, but I would like to look at um because I probably go along with the first read, but where this goes from there. I I'd like to

158know more about from Sarah the penalties and all that stuff and what I'm potentially usually I know what I'm going to jail for, but that's besides I'd like to know in advance. Um, but this home school I I'd really like us to look at if a kid is pulled and his grades or her grades are below a certain level and it's done just for purposes of participating or doing other things. I can't imagine we can't have some way to in to restrict that. I I just I would like to I and it's so I'm not offending anybody at home school. You want to homeschool your kids, that's fine. But you can't do it for the purposes of you know I played college football. I can tell you people that should not have graduated done this.

159I this is a huge thing. You can't avoid this just because you want to play sports or do something else. Um, so, um, yeah, I I might be on the resistance bandwagon, but I'd like to know what cliff we're jumping off first, Kate. So, I've got poster paper for you. I know. Here comes our activist. I'm not far from it, trust me. Um, okay. Can I can I make a suggestion, Madam Chairman? Can we um take public comment and then um um I'm going to go and I I will make a motion that's presented um to move this forward because we've got a timeline, but we're going to have some times to really think about it. Um and I'll make some additional comments. So public comment public comment. Is there public comment in the room?

160Public comment online. Madame chairman classif on policies AC non-discrimination ACR discrimination compliant regulations. CKA staff authorized to conceal carry a firearm. DFA investment of funds. DJ Sex designated facilities. IHG homeschool policy. JICI weapons and schools. JLC-R student health services and requirements regulations. KF community use of school facilities. KFA, public conduct on school property. KFB, prohibition of open carry of weapons on school property. KFC, concealed carry of firearms as presented. Is there a second? I will second to move the process along. Madam chairman, a discussion. Yes, I since these um statutes were written as a bill and then every one I honestly have been thinking the same things as Kate and Jerry. Um I'll move this process along so if we do get forced into it, we we can do it. I am not um opposed

161to voting no on the final read on most of these. I do think DFA and um the discriminations AC and ACR should need to move forward regardless. I think there was another one I read in there. But anyways, those are my thoughts and I I truly respect what everyone has said and I actually uh I actually support what they say and um but I do also resp. Mhm. Madam Chair, um I would like to see that when we move forward, can we break these out as individual reads for individual folks? Thank you. Thank you. Yeah. Um I I mean it just crushes me to think of the firearm someone have I mean a bathroom regulation for someone. it it all just insane. The homeschooling is crazy. Um, we got to move the conversation along. It's

162the only reason I would second. Okay, I understand where you were coming from and thank you for being loud and uh firm with your position. I I agree with you. Um, and I agree with Trustee Bosch as far as what is it that we can push back on really uh for the safety of of our students and staff and anybody that really enters the facilities on on the buses uh coming to activities. It is concerning and I would imagine we will have quite a flurry of public comment on each of these. Other comments? I'll be very clear. I'm going to vote to move this along. Had to take a tums just to do that. Yeah, I got him right here. Um, pass it down. I do I that my whole combo is going to be

163just what Trusty Abrams said. We need to split these out. Um, and um, other than that, I I will vote just to move this process forward, but we're going to have to get some uh, advice and talk about this further before we go through. So, so Dorman, any comments? I have to say it's very reassuring that we have this board. [Laughter] Um, and I would just concur with everybody. You know, I was going to say the same thing about pulling some bill or some of the policies out and that I do think that um moving it forward so we can get more clarity and understanding of what what we are able to do and then we can go from there. But I agree with Kate. Our job is number one job is to keep the

164students and faculty safe in our schools and um some of these bills or some of these policies do not do not do that. So we have a motion on the table and a second. All in favor? Opposed? I motion passes. abstain and an abstension or one of one. All right, let's see where do we go? Madam Chairman, I move to accept billions resignation uh per terms per terms discussed in exact session. Second. All in favor? I opposed. Motion app again. We appreciate you. All right. Let's move on to the consent. 15 items. Um before we go on, could I ask that we remove um let's see the special meeting minutes of April 11th because they don't say that I was there and I was. Sorry about that. No worries. So you can use as amended.

165Yes, as amended. So So I'll move the April 11 meeting as amended. Second. Um all in favor I opposed. Okay. So, um, Madam Chairman, I move the consent agenda items. One, approval of staffing considerations and reports. Two, an approval of check register. Uh, the executive meeting minutes from March 12th as presented. the approved the March 12th 25 regular meeting minutes as presented. The April 11th regular meeting minutes as presented. Um the library furniture international purchase order not to exceed $50,976. The library furniture international purchase order not to exceed $27,288. Um, the carpet plus color tile purchase order not to exceed $46,440. The pro finish painting contract and purchase order not to exceed 224,000 is presented with minor modifications deemed necessary by legal counsel. Uh, the carpets plus color tile contract and purchase order not to

166exceed $39,684.80 80 cents is presented with minor modifications deemed necessary by legal counsel. Uh the loan contract for fiscal year 2026 not to exceed $32,585 is presented with minor modifications deemed necessary by legal counsel. Uh the Institute for Multiensory Education contract and purchase order not to exceed $37,750 as presented. Uh approve any board member travel that's needed over the next month and approve the consent agenda as presented. Second. Um the consent agenda has been um well there's a motion on the table to approve the consent agenda and seconded. All in favor I opposed. Motion passes. Thank you for reading all that bill. Yeah. Trust and it's a little hard with the with the new system with the new system. I will have to think about that but I don't think I have to read it

167this year. So um let's see. Chair has its privileges. Yes, that's right. I guess the next is advanced planning or yeah, review of meeting and a discussion of future agenda item. So, what about the communications to the board? Oh, communications to the board. Um there are a number of letters that are attached to the agenda. Um that are available for review. Any communications from the board? Yes, Madam Chair. I don't know if it's appropriate, but I do want to point out one of these communications that I think we should all read and then um look at is the the questions about uh at least the email I saw from regarding the Sedexo food service and that the response. Um it has created a lot of questions that I have. I know that renewal is coming

168up so I think that's probably the best time to do it. But um um I would uh like to propose will propose in the future to have an advanced agenda item to to talk about or have a presentation to go over the nutritional value and some other things that are being raised by at least parents u and take a look at that. Appreciate the letter from the young student requesting Fridays off so he can watch TV. He gave his honest opinion of why he should have Fridays off. Good stuff on Friday. I have to say as an English teacher that kid has voice. Yeah. screen. Was not written by AI. Um, let's see. All right. Discussion of future agenda items. Jerry or Trusty Bosch mentioned one. Um, so yeah, I'd like to move to have

169I don't know if I have to move to do that, but I'd like to have that on the uh agenda item. I'd also like to have uh I think an executive session for personnel and for safety issues uh for the next meeting and have it noticed um that we're going to meet for those reasons. I think we've already outlined what we're trying to accomplish, but I'd like to have the board meet on safety issues given some of the policy issues that we're looking at. Madam Chairman, yes. Those two two items, um I just wonder if we need to move the exact session up an hour early or start the general session an hour later to give us a 2-hour exact session on the 21st of May. Probably it it seems that it's going to be

170a pretty full agenda because we'll have a presentation of budget, correct? next month. Look, um draft budget will be posted, but we'll have time because that's not approved until July. So, draft budget in May, draft budget in um June, okay? So, we don't have to talk in depth about that, but the Sedexo renewal is is supposed to be on the May agenda for approval. Um love to have those questions in advance. Okay, then maybe we should do it if it's potentially going to be a longer general meeting. We probably want to start it at 6, maybe at 6:30. Um, but we should probably go into executive session at 4. What's good idea? It's a good idea. Anything else about future meetings, agenda, topic, schedule? I keep, madam chair, I keep asking about sustainability efforts for

171the district. I think maybe I'm the only one interested in that, but I'm just going to keep squeaking, you know, squeaky whip. I think we should really in this community, we really need to uh consider uh efforts at sustainability for future generations of Titan County students. Go ahead. I'd like to review our activities. I know we should do that every year or I'd like to do it again. see what participation is. Um, see how many people we have participating that are home school. See how many people are participating that are coming from the private schools in the area. Um, is that something you want to do like could we do it during the summer months? One of the agenda is a little smaller. We can does not have to be done in May. I mean,

172when do we approve the activities for the next year part of the July the budget. I think we need to review it sooner for I guess and I know that there's been some emails that have been sent asking for more information and I know Kristen and Mike are on it and preparing it, but I agree with Trusty Abrams. Madam Chair, as we and I mean the teachers association came forward tonight to talk to us about their need for more money. Um, I would love for them to take time to dig into the budget and be able to say, "Where can we get the money?" And and I mean, just coming to ask for money because we run uh state average is between 80 the most districts run 81 to 83% uh salaries and um benefits.

173We're running 87% of our total budget is salary. And so I mean we can only squeeze so much um out of what we got without defunding other areas to put it towards um sellers benefits. So just my two cents. Yeah. And so my compliments to the chairman, we turned over uh she stepped in right in time for CO and now we we gave her a second chance and now she gets to do a superintendent search water. So and concealed carry and concealed carry. I mean we've got the right chairman to to help us navigate these waters. Thank you. That's it. Uh review of meeting anything anybody just one. Yes. Um Madam Chair, Trusty SC, so if I understand what you're with what you're saying is is you um you want to give TCA some an

174opportunity to just look at the budget, have them come in and look at it, have them tell us where they want us to get the money from. Okay. Well, but I'm just I don't know what those documents when they get them versus we get them public all that. But there's there's historical I mean they can go look at last year's budget. They can go look at the audits there and they'll those things all lay out what it is. I didn't Yeah. I I'm new so I don't know. Yeah. So that it's all public. I mean we're all working off the same documents. And um I I think we missed the most important thing that the chair is going to have to do which is bail me and Kate and Reed out of jail. So uh

175let's see. Do well advanced planning. It's all right there. Um, do I have a motion to adjurnn? I so move. Second. All in favor? I All right. and traits that every once in a while I get a number we had conversation one note here or there is not going to make it. Yeah. So it just