001e e not that I need do that calling the budget work session to order um m r will you call the r Melissa Mason here Josie barnhard here Pat Bradford Judy Justice here Tim Tim Meritt here David Perry Pete wildor Pres thank you I will entertain a motion to approve the agenda chair I have a Amendment I'd like to make or change to the agenda I'd like to add an invocation please do I hear a second okay any discussion hearing none all those in favor signify by saying I I any opposed that passes 6 to zero um so we will have the invocation we usually do that before the pledge so um so now I will entertain a motion to approve the amended agenda okay oh jeez any discussion hearing none all those in favor
002signify by saying I I any opposed passes 6 to zero um if are we ready with the invocation perfect I'm Gail tabber I am the pastor of salt inclusive Methodist community and I invite you to pray with me y'all Holy One today as We Gather to do the work of providing for the education of all the children in new han County we first pause to remember to be grateful we give thanks for the absolute Joy of living in this beautiful place and for the beauty of your creation and our mandate to care for all that is in it especially the children who are often seen as the least among us we pray not just for the physical safety of all the students and teachers in our schools but that we would be creating spaces where
003all are seen heard and appreciated not just because not just because of our differences but because just as beautiful music is made and Harmony comes from blending of different voices so the beauty of humanity shines in our differences guide us as we Face times of concern and fear that our choices and our vision will be ever toward all and especially to all of those who are most vulnerable May the decisions made here be inclusive and Equitable even when we have difference of opinions give us a spirit of unity help us not just to listen to others as they share their point of view but to hold them in full regard for all of our shared Humanity Aid us and Aid this body to work as a unified team as they lead new han County Schools
004May every child and family know their worth and their value to this body and to the community at large in our Ever Changing world we pray for these board members and for the various level of official and staff who serve the students and the families of Newan County Schools bless this body with their decisions that it would be of benefit to all those who work for attend or have a child or person for whom they care in new han County Schools we offer this in all the names of the one we call Holy amen Miss Justice will in the pledge I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right Miss Bradford
005you are up with the board member stiens doie um you should have a handout and it's got a little paperclip on it this one makes it easier to find any other pag yeah and I've had some conversation with Miss Sutton offline and so I have a cheat sheet um and that is included in this is it not is there the second page yep so you can see the explanations that we asked for last time that we met on this and um my thought was that we look at contracted Services see that about four lines down workshop expenses five lines down let me skip all the way to the bottom supplies and materials that's not much it's $400 and then computer software and supplies that's 1550 let's let's let's go backwards for that one start with
006that one the 1550 because if you go to your second sheet the second to last yeah there it is U second to the last that that tells us our online web hosting is $3,650 and assembly which controls our meetings and um all the information that's stored there it's specifically just for the board that's costing us 109 and if you bump up to the membership and dues the north Carina Association North Carina Schoolboard Association the policy updates that cost us $6,900 a year and the online web hosting cost us the 3650 from below and then our membership is $ 29952 so every year we have to pay the Schoolboard Association $2 29,95 to host our online web portal for policy did I get that right okay so I don't think we can touch that was my
007point um and then the last thing on that list other food purchases um you can see how little we've spent this year we certainly cut way back on our food I I think there's somebody treating us more often than not um but those would be the places that I would look to take some of the money or eliminate the whole category for example the contracted Services we we didn't use it at all this year Workshop expenses we only used a portion of it a very small portion of it I don't know what that was for $573 so if I do my math right and one of the things that I hadn't thought about that I talked to you about last time was that if any board member is paying taxes on the money with a1099
008um or a W2 excuse me um there's a social security match as every person that gets money from the school district does and I had accounted for that in my math so um I've identified with some of those things just under $21,000 that we could rearrange and slide up into item number two um but I want input from you guys just a point of clarification um the top two on the second page the center for Creative leadership I do believe that came came out of the superintendent's budget I don't think that came out of the board's budget Ashley is that correct come out of the board's budget oh it did come out of the boards but did Money move over or was that money already allocated in there that money was already allocated there oh
009I heard that wrong I'm sorry thank you yeah thank you madam chair I would like to ask the question um with our membership and dues I I like the assembly hosting so I don't really want to discuss that but is is there a chance that we can renegotiate that I don't know how often it comes up for negotiation or renegotiation my understanding is it's based on population um is based on the fee that we pay but I don't know when the last time we had an adjustment potentially if there's an opportunity for savings there so it auto renew so we can definitely I think it's 60 days notice we reach out to them and have a conversation or if you wanted to look at seeing who else maybe can provide something similar then we could
010certainly do that this year um but yeah every year we have the opportunity I want to say a 60 days notice to start the conversation I don't know how willing they would be to adjust the rate for us because I think they use that same logic a certain amount based on ADM for everyone that they provide the service to so I don't know how flexible they are there but it doesn't hurt they asked um Dr well I was just going to follow up on that so they adjust it by ADM so when was the last time they adjusted us because we have lost ADM so it's a range and we haven't fallen into the lower range yet but I I'll double check I don't recall off the top of my head the range um I'd
011be interested minum and Max I'd be interested like Miss barard to find out you know sometimes when you look at let's say an insurance bill and you find out oh you know Uncle Jack that was on the policy 20 years ago I'm still paying for him and he passed away 10 years ago there's things that you find when you look that you can do away with so I'd look to see if there's any extracurriculars in there anywhere that we don't need and maybe bring that down okay Dr M yeah first of all I want to thank my colleague for the work that she's done to try to figure out how within a constrained budget how we can maximize uh our our our expenses but I think it begs the question it seems to me especially
012when you look at the County Commissioners salary that they've chosen you know we there's there's needs all over the county but they've chosen to take money to pay themselves a little bit more and the question would really come up it seemed like if we asked the County Commission to to pay the the board more we think of it as like if we get more schools get less but that does not have to the equation right the county could choose to say you know what we gave ourselves a huge raise we could give you at least a mum of a raise right and it wouldn't have to mean that they would give less to the schools and I think it's worth conversation worth having Miss Justice yeah I I certainly agree um would they give themselves
013an 80% raise or something yeah um and raise tax and they've got their own offices did you know that I can get you one I don't want an office I've got one at home um yeah I um we work hard they work hard I would say having been involved with so many different boards and bodies over the years this is an extraordinary hard working board and we work very responsibly I do believe um I think it's a very realistic ask they want a good job done um and we do a good job but if we have you know have a little help as far as like people like I'm on a fixed income I'm retired I was an educator I don't get a lot uh it would be nice if we at some point in
014the future had other people able to work on be on the board because they had a little more just like younger parents people that work full-time jobs and things like that I mean it's just respect and realism I'm just my suggestion my you know you look at it uh as I share with Miss Mason on the way over um you know you think about this week we' we've had at least four five six me and I mean and last week same kind of thing you know so you know I I I'm just comparing Apples to Apples I have no idea exactly how many meetings the County Commissioners have but I can almost bet you they don't have as many as we have and they make quite a lot more money than we do so it's
015not all about the money for sure cuz you know in in education you're never going to get rich doing what we do definitely what we do but um you know it is still you know makes it it makes it a little bit more pal itable to have eight eight or nine meetings a week when you get a little bit more money so M barard thank you um I appreciate what my colleagues are saying however I also don't want to just compare and say this is what we need to do I think it's smart for us to be going through our budget to look at where we can potentially cut in addition to the consideration of of talking um for an increase as well so I I do agree that these line items that my colleague
016has pointed out I would be interested in discussing lessening those in addition to make it more palatable when we talk about I I'm not downplaying the work that we're putting into this job at all but I do think it's smart for us to come over and look at our finances and reevaluate some of the things so miss Brad um just to point out so you know the math um we are currently we except for the chair are at $2,732 you know that 1,61 that is onethird of what the County Commissioners receive they're they're close to $40,000 um this is a stipend but it's still a very low stien and I would remind you that I gave you the math last time there hasn't been a raise of our stien since 2018 in 2018 all they
017did restore it back what it was in 2008 when they took a pay cut so you theoretically could argue it's been 177 years since this board saw a raise and I I still would like to keep it within this if we can um I think that's fiscally responsible in this year when we're asking the County commission for more money and I would never want to take a dollar that that that that that could pay a teacher a portion of a dollar yes but not the whole dollar um because I just think again one of our board members isn't here he has a full-time job I just quit working full-time and have two part-time jobs so that I can accommodate the schedule and it's it's punishing last month there were 30 engagements that we had and
018we're going into budget season so yay Dr Barn I want to make sure it's clear to those watching at home and to the public that you guys are are trying to do this in a way that's both optically and ethically responsible I think that while I do believe that you guys should see the same sort of cost of living increase that employees receive as well well I think it's very clear and I want to make sure people are aware that all of us around this table respect the fact that you're trying to find the money without hitting the bottom line of what I have to do for families students and teachers so the fact that you're trying to do that within your own within your own funding so it doesn't affect the school system or
019what we're trying to build I just want to make sure that was a clear statement that the public hears before you get a lot of noise right this is a way to say let's address this without addressing the needs of that we already have everywhere else so I just want to make sure that that was clear that wasn't said out loud absolutely thank you Dr Barnes um I maybe I didn't say it clear enough but I we absolutely need to advocate for all the money that our schools need what I keep hearing is this this kind of sense of that oh well we just can't ask oh we just can't ask and I I don't know that you know I want to make it very clear if we do make an Ask that's very clearly
020separate the schools need this and we cannot compromise on that and by the way you know we could also really use uh cost of living increase um and right now this year is the year that they've re-evaluated uh the property values and so now they're going to say well how much are we going to lower the tax rate how close to tax uh to tax neutral are we going to get and this is actually probably the best time that they could ever fit it in if they were going to so I would propose that in addition to the things I just looked at if we looked at our comp I mean excuse me our travel reimbursements that's the middle part of your page we see there pick up some change from some of the board
021members aren't with us anymore for this year um right at $2700 um but that's not long term can't count on that so I would say the things I identified and then if each of us took $500 off of our travel money that would pick up another $3,500 so that puts me to $2,950 each and every year um and I would put that in the form of the motion if you're ready for that but then I would say to uh a board member that wanted to go higher then we asked for that small portion higher out of General funding um but not the bulk of it um again I'm based on the numbers that Ashley gave me I can't remember how short am I Ashley I thought I was $7,500 short of the goal I had
022but H my goal was to get each of us an extra $4,000 a year that's all I'm asking for for the whole year not a month a year wow so just short of 30,000 total yeah I Pi contract I think our numbers were a little bit different um just because we didn't work on it together but um the contract of services I picked up 5,000 because that was the remaining and then picked up 4650 I'm sorry I'm jum a little bit that was at the bottom um for computer software I'm up 4,4 and supp up I think that was number two and then were you bringing anything inated to the f pures i in 25 I I didn't touch that I was going to put that to the pleasure of the board and then I
023didn't have reduction from their 3500 anual m that would put us at 20950 I got um and you know maybe we took half of the other food purchases so take a 1250 there now we're at 222 oh I like that and half of it 125 so maybe we do that in our budget and we could do that today we could have a vote and do that today and then whatever the difference is that the pleasure of the board is to add to it then we ask Dr Barnes to find it or we ask Dr farns to ask the County Commission one way or the other County Commission has to sign off on it if I understand it correctly I think that's correct I'm 90% sure than I might for board member appreciation day every year
024I'll get you some paper legal pads pen binders so a little care package for you guys supp we want those little sticky notes I've got supplies if you guys need but um Ashley what is the if you calculated what a traditional cost of living increase would be is it traditionally 3% if they get that close could we could that be something we build in or is that does anything we ask the count anything that we don't have already we have to ask for you have to ask for to for the board okay got it Dr Barnes I had given everybody a list of the cost of living if we're using the ones from social security because there's there's a federal one and then the Social Security is different and um in 2024 it was 2.5
025in 23 it was 3.2 I see so what I did was I took from the last time there was any action at all 2018 and I compounded those to present and that's where I got the figure that I started working what I was asking for is if it was a little short if that 3% would be the difference I hadn't figured that but I had thought of it so right now dollarwise we're short were about 10,400 and so it's fully more than 3% if you do the 4,000 that you had talked about earlier but I'd be willing to do that plus 3% if you guys were it's better than nothing Dr yeah perhaps that final figure we say you we've we've gone in here we've slashed everything we can and we're still $10,400 short maybe
026that's an ask to the County Commission says in order just to get us a cola for the last 17 years we're still short $10,400 I mean that seems like a small ask right a good selling point y u m I just want to add on too that potentially There's an opportunity if we renegotiate membership fees if there's possible wigger room of that so it might even be smaller than that differential that we're currently calculating um I I would second that motion if you're putting um I don't quite know try to make it I was going to say you could you like rephrase all okay I move that we pick up contracted services for 5,000 Workshop expenses for $7,400 $500 from each of us on travel reimbursements the $400 of materials um the 4650 on software
027and supplies and half of our food purchases still leaves us a couple of pizzas and we we take those from here here to give ourselves an increased stien and then we ask for an additional 3% from the county that's your motion it is all right any further discussion hearing none all those in favor sign was just quickly what is 3% how much is that IG I don't know Dr mck you don't know but I have to use a calculator it depends on where you start if you start 3% from your current number or 3% from 3% from your current number is right at 3,000 but if we look at the uh 3% of the new final number but is it 20 right under 21,000 hold on the second no that's only going to be a
028couple hundred more dollars can I ask a question yes Dr BR Ashley don't kill me I like the way this is starting what if what if we didn't reimburse them for vehicle travel and just built that into a travel stipend a separate travel stien like what if your salary included a normal travel stien now we'd still have to some this travel reimbursement is rooms if you go to when we went to board ethics training we went to you know things like that but you guys built into my contract a travel cyle and I take my car and drive it around form the reimbursement form every month or every other month you wouldn't have to do that anymore we wouldn't oh that would save so much time in labor but it would be part of your
029salary then it wouldn't be you know that that could get you the rest of the way there I'd like to get the rest of the way there it was right at was it right at 40 is what was my goal right at 40 oh was was it $30,000 yeah it was 30 mhm now that is funny money because then funny money yeah we're going to get that anyway well if we do the work only to drive that's way I live in Carolina Beach I'm doing driving right because then you're you're paying for the wear and tear on your car you're paying for your gas but a lot of times you guys double up when you go somewhere and it you know I mean there is a way to make that a little more palatable and
030then when we rent a car it's on our own dime if you hate that idea it's mine if you love that idea it was Jew what well can we compare it yeah I can work up something and share it out with you guys yeah be glad so then I would table our motion till next week okay do something next week yeah you want to talk about it at Agenda review you want me to bring it back to agenda review next week or second can you turn around that fast third okay let's add it to you guys can just add it when we get there whichever is higher and but we're still going to do the 3% I'm not sure yet now because the Mone whatever she sends me I we'll send we'll send it to
031everybody you quick enough to catch that weren't you well I I was already on all right we got a lot to cover you guys are you going subm to and while Miss Mason's talking Miss Justice and Mr Merck you have the minutes from the last finance committee meeting there's some very very important points towards the budget in here so I would really ask you to read them that's why we gave it to you in paper because we know board members don't read emails with attachments so there's some really good stuff in here that will answer questions that you have it's a lot of the things that Dr Barnes has said about 16 times and now we have it all written [Applause] down are you good Miss bre I am good thank you needed necessary things
032that du said well it keeps us from having to take notes all right now um I am going to turn this over to miss button um to talk about the proposed budg budget changes okay so before we get into that let's um talk about your handouts I just want us to kind of know what we have in front of us and figure out how we want to file that so um there are a couple of sheets that are summary so they're one pagers they're whole punched one says summary of proposed budget changes the other one says Capital outlay committee update so those two there's not anything new they're just summaries of information that we're going to we either went over last time or we'll go over today so if you want to put that at
033the front of your binder you can not trying to micromanage you you can put it wherever you like um but if you want to put it at the front since it's a summary then you could do that um and Miss Bradford already pointed out that everyone has a copy of the notes from the last finance committee meeting um so it summarizes also in a different way a two-pager of some of these um changes budget changes that we're talking about last time we met and today so if you want to just stick that in the front of your binder it's not whole punch you're welcome to do that and then you have two more sections that have tabs um you have one section that has a tab that that's called and I believe it's on the
034front of um your stack is financial Wellness review is the name of the tab am I going too fast yep okay um okay so that is the same report perfect is paper quit thank you for that because mine I don't have the tab it's the big stack um this isn't also this isn't new information but we thought you might like to have it with a tab to put in your binder so this is the report that we received from school operations specialist when they did our financial Wellness review so you have that um so if you want to put that my thought is at the back of your binder because that's not necessarily part of what we're talking about for this year's budget but it's nice to have maybe if you want to refer back
035to that in a future year or later on during the budget process but the rule is if you don't put it where Ashley tells you to you can't ask her where it is on your own here's I put mine where AB here's the thing there's things in here we're going to deal with all your [Applause] own and then you have another section um that also has a tab and I think I believe the tab is um NHC or New Hanover County budget work session um once again we're not going to go over this but this was something that was shared in the finance committee um it's and we've o included their budget calendar in case that's helpful for you guys um and we've given you a copy of the presentation from I believe this was
036their second budget work session but this is where they talk about the tax rates and the difference um Revenue based on if they increase um the tax rate or they keep it the same or they lower it so we just thought that might be helpful to have and I would also put that at the back of your binder since it's just information okay and that's the one we got from County government and that's the one we got from County government that's correct and then you also have um a handout that's whole punch that's on legal paper and this is exactly the same document that we were walking through last time but it's bigger so you can read it now so um if you want to pull out the other and replace it with this legal
037um the document on legal so it's easier to read you're welcome to do that you want to leave the small print in there along with the larger print whatever works for you um and then most importantly there is candy there's chocolate with Miss Jenny Ren and there's also some men so if you feel like you need to go get a handful of candy then please feel free to do that is that com out so I I flip I flipped the bill on that one so um no charge 3% of what's in the so yeah so please take advantage if You' like to do that um all right so now I believe that's our housekeeping so I believe we're ready to get back to our binders we're all settled everybody's ready all right so if you
038go to your binder um so this would be your legal page that we just talked about um it I would have put it behind the budget changes tab probably the first um document behind the budget changes tab um so once again this is just the bigger print the same thing we went over at the last work session and so if you guys correct me if I'm wrong but I believe we got to page two of this document um we had talked about superintendent budget priorities um and we finished up I believe with the schools talking about School specialist um is every does everyone agree or do we need to go back and cover anything we covered last time before we move forward I agree agree okay we yes and so miss an can you bring
039that up so we're on yep the proposed budget if you there should be an attachment um if you want to click on that sorry I thought you were I thought you were actually doing stuff book that was not in the no yep so yeah so we're just going to go through the handouts that you have today okay all right so the next if we don't have any questions um from where we left off last time will um the next item on page two is utilization of the state allocation benefits and so this is you see that's a negative 500,000 this is what um a new approach that we're able to use that came out of the Consulting Services um so we are estimating and this might be a low estimate but we're estimating Savings of
040approximately $500,000 um and so what we're able to do and you know what he showed us that we weren't aware that we could do is really when um you have state paid employees that don't um participate in the health pro health insurance or the um State Health Program um and they're coded as a position allotment uh we have the ability to um request from the state a refund related to that employee not taking part in the state health insurance program and we still have to use it for an employes health insurance but it can be a local employees health insurance so it's still we have to use it for health insurance but we can pay for someone else's that so that's kind of the flip that we're able to do we just there's a process
041we have to go through to make that request to have access to those funds and so once again we're estimating we're going to be able to um have reimbursement of approximately $500,000 um incorporating that new procedure into our process and remember when the state pays a phal they pay suit to USS the whole thing right if we pay someone locally we're 100% responsible for all of their costs including health benefits Social Security all the rest so what this would do is allow us to lower at least some of the burden of a local employee where we pay 100% that's exactly right M ref can we go back a couple years we cannot go back but we are looking at this year so we can't go back to a prior year because those years are already
042close with the state but we are looking at this year to try to figure out what has happened so far this year that we can take advantage of and um get some of that reimbursement for this year Dr M yeah I can't find where you're at yeah really look on look up there it's the second row from the bot docent are we on number five this one number five on your proposed budget changes yeah y it's the second page I got well I just wanted if people were falling Along online I wanted them to see the document so you should have it in front of [Music] you okay thank you for that break so I got C that you go to item five page two on the attachment you need it bigger like I do
043and um so do we feel good about that any conversation about that reimbursement that we're building into the budget woohoo I feel great about it me too that's why this is a good year to ask for typ an increase CU increase of income technically technically the next item um now we're going into um the prease um section and so we're I'm going to go line by line it's about $700,000 that we're including here additional funding for prek because as you might recall um so this is the last line on page two um this year we use Title One carryover to fund the prek shortfall related to the Head Start Grant going away and so it's about $1.2 million of Title One funding that we were able to use we're not going to have that much
044funding for next year um we have um looked at Title One we're anticipating having about $300,000 in title one one that we can use for prek next year but it's going to all go towards transportation and so that's what we're building into that title one budget um also just so you know this year we also use Title One money for pre- snacks but we've identified a way where we can change the timing of when we offer pre snacks and they would be free and so we're working on that so that's about $80,000 we were able to save just by making a change in the the timing of when we provide the snack so we're still working through that to make sure we're not out of compliance with anything but we feel like we're going to
045be able to do that does that make it fall into the USDA yes that's correct that's correct um and then so then the next thing that we're showing here um all of these next items are things that currently are being covered with title one so it's not an increase to the prek budget at all this is just shifting from Title One funding to a local funding source so um it would pay for half of the prek behavior support specialist um then on the next page which is Page Three um we would be picking up 1.5 um positions that are are like clerical prek positions is data manager which is um enrollment for preek and treasure which is bookkeeping and reporting for prek um one one parent liaison um half of the prek director's salary um
046three teacher assistants for prek and then also three teachers for prek so that's those are the items we would be picking up so Mr woodor thank you so as I read this I just want to make sure I'm reading it properly prek director basically makes $160,000 16 um $161,000 when you include in retirement includ retirement benefits Social Security I lumped it all together instead of breaking it out separately gross that's one of those questions where you say what is the amount that the employee earns versus the investment in the employee are two different numbers y right that's right M did you want to I was trying to remember if supplement was in there too I can't remember if she gets a supplement or not sorry just had a question on whether the prek snacks also
047included the uh EC prek my understanding is it does but I know Shannon is meeting with Joanna I want to say it might be this this week okay and they're going to talk about those things okay perfect because that's a cost in the EC budget that would be a savings there to yep that's exactly right okay so that completes the budget changes um in our operating budget but I wanted to make sure I give you guys time before we shift over to Capital in case you have any questions that we've gone over today or from the last time we met before we moved to Capital but if you will look back on page one about eight rows down you see total increase in Revenue 9,954 30045 that of course includes the $8 million increase that
048I plan on bring that we plan on bringing you as part of our Balan budget to go to the County Commissioners now if you look at the very bottom of page three the total increase in Revenue with the support from the county that we're hoping is 9.95 4 million the increase in expenditures is also 9.95 4 million so without the capital what you're looking at right now is a balanced budget have as with the 8 million Miss refer um as before we go on to the next for the people who are listening and we'll listen to this later just gently go over the difference between the operating budget and the capital budget so they can keep them separate sure so the operating budget does not include Capital which we're getting ready to go over it
049does not include Child Nutrition um because they're self-funding and she will provide provide a budget for next year based on her anticipated Revenue um and we'll bring we will bring that to the board I don't have that information yet um and then it also does not include our other restricted funds which are our grants and donations and things like that because when we receive those grants we're told how we're able to spend those funds so that's not included here as part of our operating budget it's not as flexible those funds have to be spent certain way so we don't have as much flexibility good question I appreciate you asking that anything else okay uh so next we'll move on to Capital so if you flip over um you'll see a green page in your binder
050hang on we need to put this in our binders yes teacher and any if you need a coffeee do you need a coffee you're good okay I just want to make sure you're good yep it's in assembly it is in assembly with the green line and the blue line it's the Green Sheet Dr Mark I'm just going to go make copies real quick but yes if you go to the capital outlay committee update in assembly and you there's a capital request spreadsheet y B6 Capital request for consideration and that's that's what we'll be going over um make it it looks like Jimmy is the summary not in there is the capital summary in assembly um on the first page the agenda that's okay okay gotcha so um the capital and the front sheets that we
051went over over there's a summary here so if you wanted to see it summarized it's there but um the green sheets um if you have your binder you should have a green sheet in your binder is behind the information we just went over um and it's so it's behind the um budget changes tab in your binder is the first Tab and you should see a green sheet it's right it's behind those white pages there you go that's it you have a packet you said Green pack pack right there okay I just want to make sure we're all together before we move forward right on my paper okay all right [Music] no really it's good oh you wrote me a note okay so the Green Sheet is really a summary of all the detail and we'll
052go through the detail um in a minute but this green sheet if you look at the top table um it shows the recommendations from staff um in the different categories so we have um repairs and Renovations category technology furniture and equipment and vehicles and this year we've also added a new category which was actually a request by the county to split out and have a separate category for facilities Capital so that's new this year [Music] um you'll see request for um next year and the following year the total requests submitted are 41.3 million um and so that's if we would request everything and we know that that is that feels like sticker shock when you look at it all at once but part of building a transparent process is we want to bring you everything
053walk through it so you know what we're talking about and then at the end of this uh Miss Sutton and I are going to ask you to give us a target number that you think is appropriate for our capital budget to to move forward and then we will bring you back a capital budget with your sort of uh indications on what you think are the main priorities that you have and then give us a Target and we'll bring that back to you when we bring you the budget does that make sense but we really feel like it's more more important to bring you the whole shebang and let you sort of process it with us rather than sort of tell you what you think we think you need does that make sense so I know
054that this feels like a large number and this is an accurate large number but it doesn't mean that this is all things that have to happen today we may have to make some choices Miss Barnhart thank you m chair so for clarity sake we were asked to now have a facilities Capital line in the budget because from the county lens that's a different potential funding source that they could tap into to to support our facilities for new han County Schools so typically it's been about $4 million in capital that we've received the last couple years has been higher than that um but I just I just want to say that Clarity so this is a new line item this 11 that we see and then typically we've been operating on the county expects around 4
055million ask but in recent years it's been closer to six that we've been and re five to six that we've been receiving one year we got right I believe it's right at 10 million it's kind of skewed things we can add it over the past three years but yes before that it was around 4 million and Eddie if you remember something different please correct me yeah that's correct I was just going to provide some clarification on U the difference between re repairs and Renovations those are items that take care of our existing facilities you know it's maintaining what we have facility Capital are improvements you know it's adding something that we don't currently have you and so they wanted they wanted our Capital request broken into those two categories so you're you're correct the reason
056they ask for that because the funding that they have available to use they can only use for the facility Capital versus other repair and renovation it's two separate funding sources for that thank you so example Eddie changing the locks in the building which repairs and Renovations adding a vle is facility Capital sort of a good example okay in past I know that we've always needed so much more than we ever get um and is what is the U breakdown I think I've heard bits and pieces of it of the expectation with this this is this is up front and what we need correct straightforward what would be ah ask G what would be the expectation having gone through this past experiences with budget process what would what would you just say generally and not that
057it's going to happen but generally what would you say in the past when they've looked at this these figures what would we actually receive as opposed to what we request I'm just from the past past exp I would say on average it's that $4 million a year in capital um but because they asked us to break out um facility Capital separate from repair and Renovations I would expect um probably $4 million in repairs and Renovations and then um I don't know how much they can afford to do in facility capital and we have but we have those two line items uh prior and and as a result this is one of the reasons our buildings keep deteriorate correct would you say absolutely definitely okay so the example I always used is um if you took
058all of our roofs of the entire district and broke it up into equal area so that we're replacing you know the roofs on a regular basis over a 20year cycle we don't receive enough in capital to maintain that continue this conversation I'm sorry I know Dr M has a question though just real quick because it's connected okay all right so this wasn't always the case was it because if I remember right historically because I think we might have talked about this in the past I'm not sure if we have or not but at one point weren't they funding the schools in a much greater need basis so it didn't get so low that the schools were deteriorating at that point am I wrong about that I don't believe the county was funding us um at
059a higher rate in the past I do know when the Lottery um when it when the lottery started there was a quarter Cent sales tax that went to school Capital Construction and so if we were getting about 1.7 to2 million from Lottery we were also getting 1.72 million out of that corporate sales tax a few years after the beg the uh State eliminated the corporate sales tax so it put it back down thank you for the historic one Dr mayor so I understand that you're breaking it out into a different category but you're not actually adding new requests this is part of what we've always needed it's just that we're putting it in different way all right thank you m Bradford um on your minutes from the finance committee we noted that um um commissioner
060zapple noted that a um the lottery was originally set at 40% of the money raised from the lottery for education but the current North Carolina legislature has capped that amount at 100 million it's capped it so we don't get the percentage that they had originally planned they've capped it so that would be um that would be something I would like to add to the legislative agenda at some point to go after that uncap it cor and I think you can see many of the things the legislative agenda is a really good point many of the things we're talking about is if the state fully funded our assistant principles you would see3 million more dollars that we weren't using on Staffing and local that could go to Capital if our AIG number was capped at 20%
061instead of 4% from the state some of that money would you know what I mean so some of this is not a it it they all it all comes in and we have to winow it out but some sometimes the county is compensating for things that the state is is looking for doing and vice versa we go back to our EC and the amount that that's funded at so you found this cap being put on a lot of different things so what it does is it restricts us into using some of what we could use on capital for things like em not emergency but subsistance Staffing at our schools you still no [Music] you know sorry Ashley but I just want to make sure so now let's look at the second um chart on that
062green sheet of paper the bottom so this is where we've estimated um potential Revenue going into next year for Capital so State Lottery just the regular State Lottery that we received when the lottery was put in place 2.5 million is what we're expecting there um and then we also now receive a couple years after Lottery was put in place um the state started giving us repairs and renovation is still coming through the lottery funding um but it's a different pot of money and they limit things that we can do with that money um but we're anticipating 663 th000 coming from that funding source and then what you see for County appr creation is really my plug okay so that's whatever was left is what I'm saying we would have to ask the county for and
063so how I came up with the 28.4 million is I just took the priority One items from each of the categories so for example repairs and Renovations I included 7.5 million for technology I included 8.9 million furniture and equipment I included 53,000 ,000 vehicles I included 164,00 and then for facilities capital I included that whole amount that 11.7 so that's where the 28.4 million comes from so if we were to just ask for the priority One items it would be 28.4 million and so what I would like to do if it's okay with the board is just have everyone go through their pri already W items um and then of course if the board has questions about anything else in in that category we'll be glad to answer those questions and don't forget at the
064end what we're going to ask you guys to do before we leave here is give us a target number that you'd like us to shoot for I know if we add do we have to take away well I we have to balance it I mean I think at the end of the day you we've got to I've got to bring you back a number and if you want to add to the number number it increases the county request so an ad would increase the county request unless you unless you take something off to balance it and there may be some things that with Ashley I mean with Miss Sutton and Mr Anderson and I sit down and say well this is listed as a number one however it's not broken it's just something we want
065to fix there are some things that could naturally slide down on the list as well if we have to we don't want to but if we have to M bre as you look page four second from the bottom it's a number three and I'd really like to move it up to a one so that's projected budget is 40 455,000 but Access Control to kitchens when you visit the schools next see if you can get in through the kitchen you probably can and that bothers me in terms of security shouldn't be that way but it happens that way because so many people come and go the vendors come and go all day long coming in in the back door and I would love to see that one security feature become a higher priority so so if
066maybe we'll start with Eddie if you can get us started with um on page one the repairs and Renovations and just go through those um priority One items for us sure um just briefly I want to say that every school every department has the opportunity to submit a capital uh request and we maintain those um on a very large spreadsheet we uh prioritize those into three categories imperative essential and important the we then take the imperative column and move it to a separate spreadsheet that you're looking at and then we work very hard to to prioritize that so these These are the highest priorities um that we think are the highest priorities for the district um so in looking at page one I'll go through on the left hand side there's a column uh Priority
067One um replacing the underground storage tanks at our uh cvrc our main lot for buses um that's been on the list for a while um we had we have the design completed we're ready to um proceed with bidding and construction our annual roof maintenance um each year we have a roofing engineer on our roofs evaluating roofs uh and they'll give us two things what is the maintenance that's needed because as I said earlier we we know we have to get more than 20 years out of every roof so we try very U hard to maintain them and then what are the capital recover or replacement needs and you'll see both of those on here um mini Evans replacing the band uh Band Shell um there was that uh there was a section of that that
068broke it cannot be repaired um you that was originally to the building in 2001 uh so we're replacing that completely uh and those are acoustic panels correct this is if you had when the band plays there's an acoustical shell that goes over that b and that's that's what it is uh replacing playground equipment at Carolina Beach in Freeman um replacing the these are HVAC controls uh there's an old system uh called Novar that's no longer being it hasn't been uh available a long time um the controls are Obsolete and no no longer supported by the manufacturer so if it goes out we will have no other option but just to go in with a replacement replacing the generator at Ashley the generator is not for um you shelter use this is for our emergency lighting
069and so forth if the building lost power uh replacing backflow preventers um these are on all of our buildings uh we now have our plumbing staff certified to do these infections uh which saved some money and we were eliminating uh that contract in our operating budget but um as we started doing that we've identified these schools uh that need the back flow devices replaced uh replacing flooring at Forest Hills in Carolina Beach uh roof recover rbo Willison facial replacement at B me um Myrtle Grove Middle School this is um I've been working with ncdot over the past couple years uh they now have funding to put a signal and a um crosswalk at the exit uh directly across from brown pelican Lane that's awesome yeah and so once that's um they're scheduling that work now
070and when it's complete this sidewalk will run from that crosswalk and connect back up to um the existing sidewalks at mytle Grove um this is phase three actually we've been replacing uh windows and doors at Alderman Elementary School maybe you've been out there recently but it has made a tremendous difference um repl or some envelope improvements at Holly Tree we've made some hbac improvements that is helping but to address the high humidity we really need to repair the envelope in that building uh doors windows and then if you go up into the attic space and you have all the lights out you can actually see daylight where that wall and roof connection are and um we're never going to completely resolve the humidity issues there until that is corrected um replacing multi-purpose room carpet at
071Porter's Neck and Castle hanne um carpet manufacturers no longer make athletic carpet and we have tried different products and it's honestly it's just not working uh the wear and tear on the carpet it just doesn't hold up um and then we're not able to clean it well so we're looking at some different options possibly going back with like an lvt product um some lighting upgrades continuing to replace lighting uh with LEDs uh replacing HP equipment at cbrc this is uh I'm s to there but could you tell us what exactly you're talking about to place the carpet with uh it lvt it's luxury vinyl tile okay it's um it's a little softer than your typical vinyl tile but it is um you it's easy it's very durable and easy to clean why is that du
072to the sound because caret isort sound and every doesn't it would have an impact with the with the sound but um you know we we there's acoustical sealing tiles in there and I think it'll be fine and and we do have that in some of our schools and so we have actually gone back and talked to um Miss capitis as well as some of the principles and visited the schools with the LBT to see how it was holding up and how they liked it um so and they everyone seem seems very pleased with it um where stage curtain cleaning this is uh continuing um our cycle that's actually getting into number two but I'll go ahead hold on that's continuing the cycle of uh treating our our curtains um as required in our auditoriums and
073multi-purpose rooms so that is all of the item number ones on page three there's some item number one is that a clerical mistake Carolina Carolina beach yes that's a clerical that should be a three should be a three okay and if I can for for Eddie to a good example of something like if you look at page two since we're already in page two go down to the very bottom and you see the cooling towers and The Chiller at Snipes and Freeman okay they are currently working they are currently functioning and this is where you say okay well let's just leave it alone but that's where your fund balance comes in where if it breaks in the middle of a year and we haven't budgeted for it we have to pay for it which is
074a challenge that we have because we really don't have that amount of Wiggle that she would if we had 20 million in fund balance you'd be able to say let's roll a dice but you don't really have the the latitude to use that as we would in the past actually is that correct yes that's true that Miss ber Thane mad chair I did want to bring up I have spoken to chair renar a few times and he has asked if there is like a running item list so we we know once we get our budget things come up like that was just brought to the attention and so whatever whatever this body decides as far as the target goal to come together for what our both our capital and our impr Improvement facilities asks um
075that is but I think we should also consider having a line of communication so during the year when we get an item that is not budgeted for but it comes across that it needs to be addressed we need to have that open Line because potentially on the county level there might be some budget adjustments that they can make so we can be more responsive in addition to tapping into our fund balance but I wanted to bring that up because I think it's a good idea I think it helps that line of communication and sharing consistently where the needs are because when they're seeing it and being responsive to it and perfect example is new H High School this year there's been a very good response to the needs and understanding of it and committed to
076it because they we've been in direct communication with them so I think that we should I don't know if it's a portal of sorts but to have that open line of communication I think will help um with our County Commissioners as far as funding go so just want to bring that Dr M thanks uh I was kind of heading down the same same rabbit hole with this I mean we do have this idea that if we have 500,000 set aside that we don't touch and after that the County Commission is going to kick in with us now I've also heard someone say that that that was only for storm emergencies we need to have it more than just storm emergencies I mean like this uh how much are we talking about you you know a
077couple of these things go wrong and we are deep in the hole real quick without a without a fund balance [Music] Justice I can't emphasize enough Mr [Music] good to go all right so um and I will say that in our meeting meetings with the county they ask the question what does it take to maintain the current facilities on an annual basis and you know when you if you scroll down to page six this starts the facility Capital request and the number one item there is a facility assessment so if you go in your binder is actually the blue page um so if you go ahead and flip past all of the White Pages you you'll get to a blue page and that's what he's going over now so as I mentioned earlier with our
078roof assessments I mean we have reports that tell us when it was installed what the decking is what the insulation is what the membrane is what the warranty is and when does the warranty expire and what is the anticipated uh year that we need to replace it and we want to have that same system for everything within our facilities roof Electrical Plumbing exactly so the uh the first line item is for a facility needs assessment um which will give us that information uh the second one is um Safety and Security upgrades this is uh continuing our efforts to install security vestibules in schools uh the next school up is rolling rce Middle School uh uh mobile units at Porter's Neck we um had installed two mobile units at quarters neck previously and uh had requested
079money for two last year but didn't receive it so we're requesting that funding again this year um artificial turf at Laney you recall that the county funded the initial design for artificial turf uh that design has been completed this will um this will fund the construction um culinary arts classroom at New Hanover again the county funded the design which has been completed this will allow us to bid the project and proceed uh cafeteria improvements at uh Laney due to increased enrollment and also I'm happy to say increase participation they are lany's killing it um carpentry and rced Renovations at hogard um the classrooms do not meet the current instructional standards and in working with CTE and the school we came up with a plan to flip those two locations and then uh these Renovations would
080need to take place to uh to make those facilities uh adequate that's a two it is a two uh there's only a couple I was going to you when we were looking at this we we split it into you know two years you know one being what we would be requesting the first year two would be what we would be requesting the second year um and then we also talked about the design of river lights Williams and pond Valley um we used remaining 2014 bond funds to start those designs do some preliminary planning programming we're up about the schematic design level this would get us ready to bid so that if there was a bond in 2026 it passes we would have three shovel ready projects to start off um then just the uh concession
081stand at new hover this was prioritized lower because it will be addressed in the facility study and master plan that we're doing there and then um prek Renovations at how not as high as a priority as it was with the reduction in our prek numbers so I just give you one point to look at if you go back to your green sheet for just one second please hold your finger here cuz you're coming back if you look at the Green Sheet you can see on the bottom where that 11 m739 th000 for capital is that is that facility capital it does include number one two and three on our list okay so yeah there are a lot of ones but um that does include all three while the others just include number one so I
082just want to make sure you saw that point the other um where you look at the repairs Renovations technology furniture and vehicle are just ones facilities capital is all three so when we're looking here we're seeing you know one 1111 and then we're seeing the 11 million 11.7 million for one two and three right on facilities if you just wanted the one you would be at6 million 6 million thank you okay so now if we if you wouldn't mind flipping back to your white pages let's start with technology next and technology starts on six I think page six is the white section page six then I'll let misson go through her okay F first of all I want to make sure that the year is corrected on so at the top the First Column should
083be request for 24 for 2425 it's actually the second column that's the 2526 you know my copy it's not the corrected so we're looking at that second column where the total is the um page six are you looking on page six see my book is a little different her so on my page six I see request for 2526 and a colum I don't have a page six I go from page 5 to eight do you pass this on down no I think it was for yeah it's mine yes okay thank you no that's fine this is the correct sheet so um the first item on there new tanic that is the system that basically houses all of our um virtual servers um it's at the core it allows us to save money on um physical
084equipment as well as electricity um and and Air cost so um the current system we have now is is out of date as well as the um we use VMware to do our virtual servers and they have changed their pricing structure that would we stay with them would cost us substantially more than than what we would like to pay okay the second item on there is the one: one sustainability that is the cost for just the devices for the students and staff um the plan would be at grades um three six and nine every year if they would get devices in so every new third grader would would get a device then they'd have it from 3rd through 5th 6th through 8th and then 9th through 12th and then we'd have iPads in K2 classrooms
085for the students to use so that would be the cost and that would be like a yearly cost to maintain and sustain one to one um yep yep annual the second item is um our security cameras so we have um gone through look at all of our cameras and have done a 10-year sustainability plan and so estimated cost depending on tariffs is about 685,000 and that's basically to to do it in 10 years because we do a 10-e license so that way this support for 10 years would be covered for anything happening replace whatever for those 10 years so that 685 would cover cameras that are more than 10 years whole time that's that 685 would cover replacing let's see I think 2013 most of our cameras are over 10 years old right now so
086it's just they all need to be replaced correct okay this would just be to do it all at one time would not be the best way to do it because then when they have time to replace it's all at one time so we need to spread it out so we're doing it a little bit each year so this would be 685 a year for the next 10 years correct got Mr in our discussion the other there with principles one of the principles uh High SCH said that his cameras when they updated the software cameras are now working he he actually has new cameras he's got cameras that's why okay yes not just the software he has new cameras okay I know we're talking about uh 26 27 numbers right now rather than apologize assembly is
087not that may yes it's so you want to look at the next column over you got the same page I mean if you look at the board that's what I'm looking at I'm not quite sure I understand okay so so ignore this I would take okay that's fine you the right you have the right one your yeah okay that's a good question um hang on Miss Bradford um just to remind me Miss Brinson the one: one sustainability what year did we get the one to one cameras the sustainability is the device piece of equipment sorry we are in the four fourth year of implementation so we started it about four years ago basically when with Co came I remember it and I remember the argument with board members uh wanting it to um easily pass
088was that these are going to last us for years and years and years and um this just brings back to the equipment arguing that equipment doesn't last 10 years not maybe it you know my old May tag went 30 years but my new M tag is only going to go through four years correct um it's just the way they're doing technology now so and and we have gotten out um like the the laptops we have now for the elementary schools we've gotten like seven years out of them but those haven't gone home they've always stayed at the schools so the wear and tear isn't as much as when they send them home but schools are assigning you know projects and work for kids to do at home we need to give them devices to have
089at home the other piece of it was the reason why we're encouraging strongly encouraging schools to send them home is if there's a snow day if there's a hurricane whatever because those things unfortunately we don't know ahead of time if it's coming sometimes it's literally kid goes home and then they don't come back and then if they don't have the device then they they're not able to participate in that work during that remote work day thank you and the second line underneath that the cameras the discussion last night about the cameras and the software company not supplying cameras the this is how we would make up for cameras over a 10-year period for that that don't function now correct well they do function now they just aren't the best quality now but yes this is
090how we would be replacing them each year Dr Mar I have a feeling that this is a larger conversation than just Tech it it goes to curriculum it goes to a whole lot of things but we know that or I know from my studies in brain science that we learn differently when we use a pen and pencil than if we're on a typewriter absolutely and I often times Wonder with the cost whether some of our younger students wouldn't do better with I mean there's a balance right learning to use technology you got to you got to live in this world but at the same time having less dependence on it all the time activates different areas of the brain and it's and it's productive and it and also might save us money so there's there's
091and unless all sudden means oh now we have to buy textbooks and that's going to cost something right so yeah in in K2 when we're putting the iPads we're only putting like a set of 10 in the classroom we're not doing one to one because not all the kids are going to be on a device at the same time I will say also if you have visited schools all the kids when you go to the classrooms they're not always on their devices so even though the kid has a device all the way through high school it is not sitting open being used the entire time that they're at school I've gone in many of classes and the computers aren't out the kids are having conversations communicating as well as writing and doing other projects other
092than being on their computer is there any way to save and have less devices the the problem is then um when we've had like just mobile labs in the classrooms and the teachers have to share then it's a matter of is there a cart available when I need it and then um again it's the homework piece because not all kids have devices at home so it's that ability for them to have that there and with a lot of the curriculum and even you know the schools that don't have the standard curriculum like you have at the elementary school your high schools where the teachers find resources online they're still finding resources online and even when we had the mobile Labs teachers were giving assignments that required internet use and then kids were using cell phones
093which is ridiculous and and every every kid has to have the same amount of access so I I do appreciate that okay so the next item are our new line devices those are the um interactive boards much like what's in the room next door that you guys have used again we have done a um 7-year sustainability plan for that um and basically it's that 1.66 million that's the warranty is a 7-year warranty so that way if there something happens to it we get it replaced right away and so that would handle that process one thing we are looking at that could possibly change that price is would have conversations with the high schools our high schools now have the boards which are a little bit more expensive than if you buy just a TV um
094it all depends on how they use them so if they just use to connect their device and they're not up there using the touchcreen or all the software that comes with it if they're just using as a display then they don't need that new line but it would have to be a whole school decision because we can't have some classrooms with one and some classrooms with the other because as soon as you have a new teacher in that classroom they may want something different and that's just not manageable but that's a conversation that we'll have with our high school principes okay the next item is um desktop replacement our next two items are desktop replacement we do have to move to Windows 11 and have some time and there's an extended time that we get
095but knowing that we don't always necessarily get everything we ask for in capital we're starting to ask for it now so there are 281 desktop Replacements that would have to be replaced they're not able to um they don't have the hardware requirements to be able to run Windows 11 so those of you some that are in um like in the like nurses office um some of the library um stations where they check out books on the back of the recordex because on the back of those panels and new lines we actually put a computer and then a wireless keyboard and mouse so that way whoever's using that whether it be a sub or whether it be a fill-in somebody has a computer there and they're able to use it and they're not relying on the
096teacher giving up their device so that's what those would be and then there's an additional 752 devices that would have to be would they're about 7 years old again that can't be upgraded these if we continue the one to one we would not need so if we're able to get the 5.5 or 5.4 million then we would not need the additional um 71,000 because those are covered underneath the or 77,000 under the 1 to one plan okay and for Don's credit as well this has also been an ask for being down yes it's also been something we've discussed about whether this is an appropriate Bond so she is attacking this in in several different fronts simply because we know that this is a big piig and put it in local as well and this doesn't
097include especially with the one to one it doesn't include the staff to um to troubleshoot maintain like additional technicians for the number of devices or the additional um digital teaching and learning Specialists who are out there to provide professional development to the teachers to try and get the teachers to change the way in which they're teaching so it's not a everything is online or a teacher presenting and kids having to absorb it they're actually trying to get the teachers to do more of the Blended learning and doing more of the um Project based learning so the kids are actually doing more um creating of stuff versus just consuming information um then our wonderful thing that we love intercoms that's the next item on there we did again a sustainability plan for that I think that
098is a 15-year but to be able to do that rotation it would be 333,000 a year the following item is um replacing outdated monitors these would be year three we have still some teachers in the elementary schools that have little 15in monitor and we want to get those out of there or 17in monitors and give them bigger monitors so it's easier for them to see that is all of our priority on M Bron um I know this is not I don't know if this is necessarily pertinent but our the monitors up on the diet would those be able to be used in any of our for any of our teachers yes and we're taking the the computers away that are up there and going to put those out in schools and what we were going
099to do is put a dock up there a plan was to put a dock up there and leave the keyboard and mouse on the monitor so that way you guys could hook yours up so you could see a bigger monitor versus senors but if you don't think you need the monitors we can take those away too I mean would that be a cost savings for us if we were to just yes not I'll use those and it it would save you it save you a little bit of money yes right we have these and that's that's kind of the the thinking if we can save money somehow and not have those we will gladly say all of it if the I mean that's if the board is if the board is okay with that think
100that Beast a what can we get for that nothing we give it to a school well I just you could move it over to the board budget as a credit you're trying you're trying hard that's serious yeah I mean I will point out that as she mentioned the $500,000 each and every year this year we spent what 375 on getting that study done but that's a pretty good increase and and we want it to go for teachers of course we do just give us a couple of bucks give us 10 grand out of it like all right Miss Brinson are you good yep perfect and do we have no other technology questions before we move on to furniture and Equipment I'm good all right so on page seven um this is white sheet as well
101you'll see the furniture and Equipment request so um looking at Priority One um there's uh request for 30,000 for custodial equipment and we ask for that 30,000 every year to replace the custodial equipment at the schools um the media center Furniture request 12,000 to replaceing furniture at Freeman 11,000 to requ request some I'm sorry replace some media furniture at Bellamy um and then those are our top three items that brings us to that um 53 if I remember correctly sorry um page seven yep and so that brings you to the 53,000 that was on the Green Sheet um as for the priority ones any questions about furniture or equipment those three items or anything else on that page okay next up we have vehicles do you want to take that one Eddie or do you
102want me to this one will be easy knock out that first one we're asking for 172 passenger activity bus this is page eight sorry about that it's a white page page eight is the first row um we are getting concerned with our activity buses traveling out of County out of state well we won't take them out of state but um so we are requesting one new uh activity bus sorry the page numbers in the book are different than the page numbers here so rely on the book rely on the book don't rely on that yeah when they're giving those P when in doubt look at that is there anybody to take that off of assembly and replace it with the correct one yes we will um replace that after the meeting just not at the
103moment all right thank you guys it's page [Music] n so that's it questions actually sor now back over to the board for discussion thanks so we are tasked with prioritization of what we would like yes so we've done what we think is a a good solid job with this group bringing you a balanced operating budget this is our facility and capital budget I think for us to proceed to the final step which is bringing you a budget that you guys can approve and then bring it to the County Commissioners is what number you want us to hit and I know that's a hard question but for us to bring it to you what I don't want to do is bring you one and you guys say geez we can't do that and then we're back
104and forth and back and forth I think if you guys can give us at least a range maybe or a Target you want us to try to hit for I think that's our next step is to sit down and do that work so I go to the green sheet and I go all the way over to the other side there 41309 is the top number it's one twos and threes it's ones twos and threes but that's the that's the dare I say the maximum number and if we went with that then we wouldn't balance correct well I wouldn't say we wouldn't balance we would have to ask the County Commissioners for that amount of money okay so what is in the budget now for that item or that that um what do you call it
105object so we didn't get any new capital money this year the year before we got 10 million and we're still working on those projects related to the 10 million and we also have a little bit of carryover from previous Capital years as well Ed I don't if you want to speak so I don't know if using this year's is a good Target because really it's carryover capital from previous years we didn't get so this is an additional request on top of the 8 million correct yes million is for our op 8 million is operational this is an add-on this is a um super siiz me well it's a it's a it's an assessment of our facility and capital oh good I can talk um well you know as since I am I guess the chair
106of the capital committee uh one of the things I want to bring forth is the fact that we need this stuff this this isn't a situation that we can say well next year year you know we do what we are the number twos are next year number threes are so the number ones if you look at the bottom here is $ 28.4 million even if you you know take off another 5 million if you go down facilities capital and just go number ones that would be 6 million I mean that right to my way of thinking if you if you want to you want to knock that down you're at 23 million approximately that's what we need you know I mean that's you know and that's still as Dr mer as my colleague over there
107mentioned yeah we also still could you know a chiller could go out and we were like oh my goodness we're need more but I mean at this is you know I I mean if we don't ask for it we're not I guarantee we won't get it Miss Justice uh yeah I can remember five six years ago I used to be in a c committee I can remember the same discussion we have four hospital I know you guys are sick of hearing me say this for those of you who haven't heard me say it before I've been since they did it uh that money setting 1.5 billion in the bank the sales agreement said very first line public schools first um I know the endowment board's gone through all kinds of permutations and they're still not
108sure how they're giving things out or when or why in all Truth uh the County Commissioners if they can get four votes they have the ability to do this immediately this is a literally drop in the bucket we can go for a bond issue which we need for the schools but every year that this stands every year they keep falling apart and it gets worse and worse and worse that's that's the facts if you don't it's like your roof if you keep letting your roof leak everything's going to rot under it and that's why we're in the position we're in now is because decades past that's why I was bringing up with Eddie decades past they keep kicking the it down but this is our kids these are our Public Schools so I'm going to
109continue to advocate for that Bond money not the bond well yeah we need the bond sure but for that some of that that endow not the endowment money but the actual Hospital sale money which in the sales document I'll give you all copy if you'd like to see it number one thing is public schools Dr bar thank you madam chair yeah you know uh as I watched last year as you went through the budget process and we had a $20 million shortfall and you know we ended up asking for well first they said they'd give us five but we said but we really really need 10 and they really gave us you know five of that and then some other stuff that made it look like they got 10 um if reminds me of what
110my father used to say when you said dad can I have 20 bucks he said 10 bucks I'm not going to give you five bucks um I think we have to stop feeling sorry for the County Commissioners we have to say this is what we need we're not being uh brats here we're not being spoiled uh Educators right our kids need these things so frankly I'd ask for the 41 I wouldn't ask for the 28 um but knowing that we wouldn't get that likely I would want to put in a stipulation that says not just for storms but we need to have an agreement that when we need something extra and we don't have a fund balance to go to we need to have you know some sort of a blank check for for the
111when we need something you know uh I'd like to put a stipulation in whatever ask we have that says not just for storms we have to know that that the county fund balance can be used for schools uh M Brey I would agree with that unless just that has some reasons why they think that would be terrible just a couple of clarifying questions um I want to make sure that we understand that what we don't want to do is then say well you can have the 8 million that you're asking for and operating and we'll just move it into Capital those are two separate requests no no no I as well so I want to make sure that we we were kind of thinking about that no I didn't think you said that I was
112just making talk about not just for Storm's part I yeah no my my question though to Eddie and Don specifically is if we if they did one versus one two and three or whatever is there a Tipping Point to the number of things that we can accomplish in a year and is that a factor we need to be thinking about do you know what I mean because they generally ask about that yeah cuz well I would but if I have to respond to that question I'm not sure what the ask is is there a place where we say if we got all the ones done we'd be maxing out our people anyway does that make sense what I'm asking it does and I'm comfortable in you know accomplishing all the number one priorities if you
113added the twos and threes that I'm not sure we have we're stretching in next year anyway yeah I don't think we have the current staff to to do that so okay repairs and renovations category 1 is 7537 cuz I was going to say if we took the subtotal Capital requests at the 288 um which I think is what Mr wior said even if we asked for half of that it would take us to 14 to7 well 148 so keeping in mind 148 you could you could rearrange that any way you need it you know um but I'm concerned that the facilities for capital is not included in that I'm correct in the 288 yes it is it's underneath it it's included in the 40 but not the 288 it is look down the 288 look
114at the second line from the bottom 11, 739 ah okay okay so yeah under those circumstances i' I'd say let's do the 288 um let's ask for the 288 I I can't tell you the number of times I've heard heard we need to keep from them we need to keep up the facilities and not let them fall apart um it's not a it's not a partisan issue um everyone knows if you don't maintain it it falls apart and then it cost you twice as much um so you know Mr wbore said 288 I I'm you know let's ask him for the 28a um for Capital I wanted to just make sure CU m barard had to step out so she gave me what her priorities were and so I wanted to kind of make sure
115that her her voice was heard even if she's not here so um she said goal to reduce priority 1 to 8 million uh facilities Capital Priority One which would make it I guess that's the focus only the priority one which would make it 6 million for a total of 14 million um and she mentioned that 5.2 is coming from Lottery is that an accurate so Lottery we're going to get five 2.5 2.5 and then the 63,000 okay and so then she said that our ask is 8 million in operating um we're also asking from the endowment so if we can secure that then that that should get us I'm trying to read her writing then that helps to get us to the 8 million increase and 6 million in facility um and we do have
116to have a bond conversation because this won't be fixed in just one year so that was Miss Barnard's feedback um but I also wanted to kind of share mine in hearing what Mr Anderson is saying I if if we ask for all of these to be funded our staff is not going to be able to get all of them done in the one year um and if that's indeed the case and we ask for the money and then don't get it done what is response going to be from our commissioners I don't want to ask for more I know we need it but then we don't we don't do the job um I want to make sure that we're we're working within not just our financial means but also with our staffing abilities um and
117so I would make the recommendation to only go as well with the priority ones in um in all of the categories Dr so can one of you tell us what we're what we're currently asking the Endowment for that would be in addition to this yes uh the big the large ticket items I guess you could say that we are we have talked in the endowment about the $4 million for the school specialist that you saw on the first page which would reduce what the county um ask from 8 million to four we've also asked them for the laptops for the 5 million so those are the sort of the large TI items of course they're already funding some things already but those are the two Don Ashley am I thinking of anything else outstanding we'
118also asked the county uh for the safe and civil schools training we've also asked the Endowment for that as well so those are the the oh in the book bus the book bus is a is a rather small ask but that's in there as well so we're asking the county and the Endowment for the safe and civil schools and for the laptops and for the Specialists because what I wanted to provide the county with was options to support us Dr Mer but some of what you just said is operating and some of it is facilities yes correct or or capital capital yes sorry um so my concern is we we if we go to the county thinking well maybe we're going to get this from the endowment because we've asked for it and then we
119don't get it then we're not then we can't go back to the county and say oh sorry we need more right right he's doing a double ask he's asking both right so we need to ask both and if it's fair to be able to say and and by the way County Commissioners if we do get this from the endowment it will reduce our ask right and in some of those conversations that we've been having they're aware of that too okay so if we if we said that our ones twos and threes are really us looking three years out and I know that we can't say that we're sure because we don't know what's going to break right but I do want to tell you that if you look out in the parking lot you're going
120to see what I'm driving which I think we would call an end of life replacement and it still drives and it still gets me from point A to point B I I think we've got to provide some here's my wondering if we put everything in it it's 41 million yeah what would stop us from saying to the county we'd like to break that 41 million over 3 years that's 86 for 38 a year did the math6 wouldn't be no the 28 oh you Dr it the 40 breaking okay I was taking the 28 sorry that up into three years I mean what what would it look like if we said to the county we want to give you a list of everything we need but we also need to know that we need to Pace
121ourselves to do due diligence to be good stewards of the money all those things and what if we gave them this is what we're going to ask you for the next three years well the the costs are going to go Miss Brinson yeah yeah that's what Miss Brinson like I did not do a 26 I for that so like for the technology for the yeah those are rep yeah you're going to have that 8 million over there cuz the 5 million for the intercoms and everything else so I can definitely put that together for you but that is not what that number is oh good point well that would take you to 14 I mean it looks like if you you can split this two or three different ways what Jesse came up with was
122about 14 million if we take the 288 and we divide it in half it's 147 so it looks like we're looking at about 14 million a year no matter how you divide it but that only gets you one year those laptops and that was a year per year and the cameras were year per year I don't quite yeah I don't understand how we came up with we were just talking about 28 million and now we're talking 14 I don't I don't understand the math putting it over years so we're trying so instead of saying hey this is how much we we want this year and anybody can correct me if I'm wrong looking and saying this is these are the needs that we have right now this is how much this will cost us over
123the next three years would you be willing to cover a fixed amount every single year the problem is it doesn't work that way for our Tech it also doesn't work because in two years some of these estimates are going to be so old and so under Valu right um I do appreciate what you're saying that it's not really 28 million it's actually 23 million maybe right um if we take only the number one so the facilities Capital stuff um I'd be comfortable asking for 20 23 million plus stipulation but the fund balance stipulation concept not just storm i' second 21 23 hold on let Dr bur say something um don't forget that of that 28 3 million and change is coming from the lottery so only 25 is a county endowment ask 25 not endowment
124County minus the 5,000 because our fa facilities and capital is actually a three is is all one twoos and threes so if you took if you took the 5 million off of that you'd be looking at 20 million for just the ones just the count got it the ones are the well we I mean I think that's Bare Bones isn't it I I agree if you want to make a motion I'll second I make a motion that we ask for that 20 million uh with a stipulation that if something breaks that we're not ready to that we can't cover within this budget that we get help from their fund balance the storm balance is not just for storm it's not just the storm balance the fund balance is not just and I'll second that okay
125Dr Burns go ahead sorry now I don't want us to we're not poppers either we have been very careful with our with our spending this year I don't want you to think that if we lost a chiller at a building that those children would be without we would maneuver money around we would use vacancy savings there is restricted fund balance that that we have some access to so I don't want you to think that we will still get the job done but I like what you're saying with is if an emergency happens that we aren't planning for until we can build our fund balance to what 10 million whatever it is we need a little bit of give but I don't want people to walk out of here thinking that you know if a thermostat
126breaks you're out of luck you know we do have some maneuvering room just not what we are comfortable with is that Miss Su is that right is that accurately said okay okay so so to recruit this is the repairs and Renovations number one yep for the county at 20 million plus the stipulation fund balance not just for storm that's the motion no not repairs and Renovations everybody's number one okay thank you I knew repairs technology Furniture equipment Capital request and facility Capital request plus the capital request the capital requests and Ashley correct neveron the capital if we only did the facility Capital number ones would be 5,9 thank you 5,9 65,000 and see what it is and what was the other 3 million that you wanted to take off did I really get it right
1275975 7,886 so it would it would take 5 million off your ticket so Dr may can you restate your motion yes I uh make a motion that we ask for all of our number one priorities including number one facilities and capital that after we take off the lottery money brings us to a little north of $20 million and that we put in a stipulation that if we are in an emergency not just because of a storm that the County Commission will you know have the same agreement that we use that first 500,000 of restricted funds from our fund balance and then they would help us after that that again wanted to make sure we we were all clear on the motion so is there any further discussion on that okay hearing none all those in
128favor signify by saying I I any opposed that passes 5 to zero Miss Justice I have I started on this board 2018 under a different superintendent I me C superintendant now and I've work in another District I would like to thank the process that we are going through now and the actual realistic ask that I have never heard since I have been in this District I don't know if the Commissioners will go for it but this is what our schools need so they won't quit keep deteriorating this is the reason you had over at high school and the sh it was in so thank you by the way thank you thank you and thank you thank you thank you all of you people up here thank you that are helping us out some M Bradford
129move to a Jour no can I make one more statement Sor you I mean I don't get I don't call so I just want to wrap this up um so everyone knows where we are so I'm going to take the discussion we had today I'm going to bring back to agenda review um a presentation the same information we talked today to give you guys one more chance if there's anything you want to change in the budget um just discussion and then I'll actually bring April 1st at the um that board meeting the same budget for actual approval um of the budget and the county request and then after that meeting I'd be able to so technically we are 75 80% there yes very excellent we haven't had a fight isn't it awesome hold on give
130me a minute Dr mer go ahead Dr and and of course when I see that number 20 million it sounds so round it almost sounds like we're throwing it out there so I would love to see it with dollars and cents in there so that it's not uh no one thinks that we're just throwing out a round number yeah and and we'll recap everything taking out the twos and threes and give you a better like one shot now for what we're doing next is we're still working through some of the allotments at schools and making sure we're maximizing the amount of positions we can put out to schools we have some positions at central office that we're re-evaluating so we're still working on sort of the finalist part of things for our operating budget knowing
131that we've already got sort of the round figure of what we're looking for so that'll give us a couple weeks to make sure that we've provided as much to the schools as we can that we're still operating at Peak efficiency and we can clean this all up for you but that's going to hit our Target of getting it to the county early and I can guarantee we'll be the first budget they have hold of excellent and then we take off after that yeah and then you can stop coming to meetings every week I'm sorry bring to the finance got be up Ashley so we have shared a lot of this information already for the operating budget so the long legal sheet we went over in the beginning um what we have not shared with the
132finance committee is the capital information so we had Miss braford we had discussed sharing bringing that information to the finance committee because we hadn't shared Capital yet um so we could do that if you would like we could tell them what we think our recommendation the board would we should we could share that it's the superintendent proposal that would go to the board after agenda review so because now that I have the guidance from you folks we we're pretty much ready to build up we just have to yeah put it together pull it together I'll second do what now that was like a half minute ago do you want to make it again I just heard it all right all those in favor signify by saying I I and your POS are Aur yeah we
133like I'm going to get some for