001e the agenda review meeting to order Miss buy will you please call the role good afternoon Melissa Mason here Jessie barnhard here Pat Bradford I am here Judy Justice Dr Tim Merrick here David Perry here and Pete wior I'm present um so we're gonna stand for the invitation we have one I'm assuming hi my name is Matt Morehead and I'm one of the pastors of Crossway Chapel of Wilmington and just wanted to thank you all for the way you serve our County and our area grateful for each one of you and privilege to be able to pray for your your meeting today uh God I do want to thank you uh for each person represented in this uh in this meeting in this leadership team uh for the Board of Education I'm thank for the
002role that they play in serving the students and families and individuals in our County and uh God I ask for your your blessing on this time today in their meeting I thank you for uh the ways in which you have guided and strengthened them uh during this complicated and difficult season and I pray that you continue to Grant wisdom where they lack it uh your word says uh that it's good to give thanks to you uh for all the good things you have done and your word also says that that where we lack wisdom that we should come to the one who provides the wisdom that we just simply do not have on our own um the god of Abraham Isaac and Jacob uh and so we we uh we ask on their behalf that
003you grant them wisdom where they lack it that you grant them Unity uh where they need it uh where they um need vision for the future even if that future is just a couple of steps in front of them that should grant them the the vision to see what needs to be done and how to lead well how to serve well and I pray that You' strengthen them for that task but thank you for the teachers uh for the administrators and uh for the the board as well and just the the way in which they serve and Lead um the education system in our County and I ask that you go before them and in this time that you truly superintend their time that there be a humility graciousness and the way that they're able
004to operate with one another that would would help them to effectively serve um our County thank you for your kindness thank you that you put you put people in positions of leadership and service in order uh to benefit um our city and our County and I pray that that their leadership would do just that uh thank you for your kindness to us I'm grateful that you are ultimately the one that we trust in and pray that we do that more and more each moment and each day in Jesus name amen and I've asked Miss barard to in the pledge I pledge Al to the of United States of America and to the repic for which it stands one nation under God indivisible with liberty and justice for all I will entertain a motion to approve
005the agenda second second all right any discussion Mr Perry I'd like to make a motion to amend the agenda to move uh section uh C under part six of information to new business because I have motions related to that discussion so I think it'd be more appropriate to have it under new business second okay any discussion Dr mer I'm not sure I understand the the motion uh it sounds like we have a policy on getting information into the agenda review at least 6 days ahead of time are you suggesting uh that we suddenly change that policy to include something now is that the question I'm afraid I understand I think it's just a movement of this uh part C from information into new business it's just it's a same thing it's just moving it which
006which part part c c that's under information the intercom no presidential mandate yes Miss Barnhart thank you m chair you have if you have the ability to speak a little bit about that agenda item preferably it just I don't have too much of opinion where it goes if it's going to get talked about so uh Miss Justice all right so um Mr is asking to move under information C down to new business yes correct yes um I there's a whole lot of information we need information on what we're doing that's one of the reasons it is where it is there's going to be some discussion around this obviously and it probably will be containing to things earlier up on the agenda so I think the sooner we hear this the better not waiting and putting
007it down low okay yes Dr mer yes uh in in terms of putting it uh from information into new business allows us to have a vote on it today and I think to uh reiterate what Miss Justice just said is that there's a lot of information that needs to be out it needs to be out to the public the public has to understand it we need to have really good deliberative conversations about it and I do not believe it should be voted on today therefore I'm going to recommend that we vote against this and keep it in information okay uh Mr Perry the reason I am moving I I I actually wrote this a week ago today and emailed it to you all my original plan was of course just to just have it come
008to our regular meeting and be placed on the agenda for that but since then I've been made aware that there has been a letter uh from the federal government stating that there's a February 28th deadline and that we can get in trouble and lose our funding uh possibly so I believe that is why I moving in up so that we can consider the Motions today uh Mr Justice I cannot emphasize enough that we were elected for one of my main reasons for being put in this office and you can tell by the amount of votes I've got I could go into that it's historic actually was because the public is tired of the politics this is information so we can make better decisions further down in this meeting we do not be need to be
009pushing politics in this meeting we need to be pushing what's best for kids and so please let's do that let's just leave it where it is so we can find out as much information as we want and then later on we can do things there's no rush here there might be a rush according to politics but we need to listen to the lawyers and find out legally what's going on before we make any decisions so let's do that let's do it properly let's not turn it into politics all right um I am going to ask Miss bu call the role for the vote this is to move part C from information into new business Miss Mason yes Miss barnhard yes Miss Bradford yes Miss Justice no Dr Merck no Mr Perry yes and Mr wildor
010yes all right that passes 5-2 um and I will obtain a motion to approve the amended agenda do I hear a second okay any further discussion hear hearing none all those in favor signify by saying I I any opposed y okay that passes 5 to2 all right moving right into our looking at the March agenda uh Miss barnhard can you keep the time for me yes ma'am all right so we have um let me switch over we have call to order roll call approval of the agenda uh invocation um we have do we have those set up already thank you Crystal um presentation of colors national anthem pledge uh we have Miss Bradford leading the pledge are we good with that sure okay uh approval of the minutes um recognitions how long do we need
011for that is 15 good okay um do we have somebody from student voice coming confirm okay I will confirm that okay um do we have somebody from teacher boy coming yes we have somebody confirmed for that okay okay um our interim superintendent report you need five minutes I'm it down to five board chair is five call to audience is 60 um Financial Wellness review report um how long do we need for that M ter it's pretty lengthy and I'm hoping all board members read it before all the way to the end there's some recommendations at the end that that you know we might want to talk about um but it's it's it's pretty lengthy so any any estimate that you could give us I was going to say 15 minutes because I think he's going
012to spend most of his time on the summary of the first couple of pages and not necessarily go through all the detail okay all right all right manager uh yes I just want to say glowing reviews I he spoke at um a conference that I listened to and he just said that you had an amazing operation Miss suton so kudos to just want to share that all right going into consensus items please stop me if you have questions about any of these so contracts extending into fiscal year 2026 okay disposal of surplus property contract with NC sound for intercom system systems okay summer testing program M chair you don't mind i' I'd love just to hear some feedback of of this if we can have that now summer testing program that would be Dr H
013so could you give us some just kind of some information some feedback about what this is I'll be happy to so in the summer we are able to retest students who um were not successful on their eog's the first go round in EOC and we are required to have a testing plan for that which needs to be approved by the board and so this would be the testing plan for that um the students do have remediation during their last days of school and then they do retake the test on the summer um the teacher work day whichever test it is that they are they need to retake to be successful that does count towards School proficiency not towards School Evas gr on the retest corre M goad my followup with this is do we have
014any flexibility on the dates that we have to complete the retest by or is it really if we don't complete the retest by this date then it won't count towards those perici it has to be done on those teacher work days correct and Remediation is required prior to that how how much time is remediation required for um I don't think there is a specific amount of time but they um the schools work that out individually as a part of their testing plan thank you next we have the change order to CM agreement for New Hanover High School structural repairs Phase 2 phase 2B does anybody have any questions about that okay contract with Data Network Solutions for newonics newonics thank you Mr Perry yeah I like to just hear a little bit about what that
015is exactly all right Miss Brinson could you tell us a little bit about that yes um that's the system that is um going to replace our current core data center basically has houses all of our VMS and um the one assist the center that we have now the Cisco one is is end life um plus VMware changed their licensing model and if we stick with an updated system like that it would cost us more so we are switching over to this new tanic system and we're using eate funding to cover part of it and then local funding to cover part of it um does does the U how does this new I'm familiar with VMware so how does this new system I don't new T probably saying WR uh the tonics how does that compare
016as far as features with our current system how I'm sorry what was your question again how does it compare with the features that we currently have it has actually more updated and better features than our new system with that system besides having the ability to to with the same thing as the VMware but it also has um other flexibility that allows us to um do scalability and be more cost effective in the existing system great thank you all right any other questions about that Miss Farnum you had something you wanted to add yes um I will need to add um a a UNCW initiated memorandum of agreement for a license use agreement um this is a boiler platea that has been in the in place prior to support our um in their classroom they have
017a lab classroom at UNCW in Watson college and they've been there for many many years this is just um UNCW initiating an updated license use agreement so I'm going to want to place that in the agenda for next week's consent and I'll second that thank you and Crystal you should be able to see it in assembly all right all those in favor signify by saying I I I I any opposed passes 70 moving moving on to policy consensus policies for second reading Mr wior how long do you think you need for policy consensus I'm going talk really slow so 20 minutes yeah less five minutes so 5 minutes for both policy consensus and for second reading okay okay thank you sir all right oh Mr Perry sorry just the really coming before the second meeting
018is the um believe is the um the choking policy along uh into you we bringing up the uh the new tobacco policy those are the consensus items yes yes and Dr Mark did you have something yes I'm not sure this is where it would be but I've had um two recommended policy changes uh the second month and so it need to this agenda somewhere so where do you want to put it um I did forward those over to the superintendent and um to be put on the policy committee because that would be where we would need to do that Madam shair that is not specified in policy 2330 and in fact one of these ironically one of these suggestions is to make 2330 C but I was told also by several members of the board
019that it can either come to the direct board and then it can be sent to policy or it can be brought to policy uh because I started here with the general board uh I am continuing it that's the fastest way to to get it seen and I am uh I am insisting that we follow 2330 and put it on the agenda okay would you like to make a motion I move that the two uh that that I have two different motions one is two different policy changes on 23 30 and one on 2450 be included in the policy section of our agenda for the regular board meeting this week do we have a second okay any discussion yes sorry I believe that with 2450 I think that might also include policy 7300 if all could
020okay um Miss Justice okay I would be fine to do this General um I would also like to ask poliy unfortunately procedures AR follow so at this point I think we need to move forward contact change things we have on that again shared and shared and shared that the policy 2410 is the proper way to do it all 2410 we find good sorry 24 450 well I'm talking about 2410 that's the proper way to get things on the policy committee all right on the policy committee but gentl gentlemen right I'm saying I just want to make sure that you know that's the way to get things one of the ways or the way to get things on our policy not not on the board understand you're right so there is a motion on the table
021to add 2330 and 2450 7300 to the policy agenda policy consensus oh on the agenda that better okay um any further discussion right hearing none um Miss will you call the RO Miss Mason no Miss Barnhart no Miss Bradford no Miss Justice yes Dr Meritt yes Mr Perry now Madam chair point of order we have sir we're in the middle of a vote oh I sorry I thought we went all the way oh you I always left you how can you forget about it and Mr W no and that fails point of order we have a policy 2330 we don't unless you are invoking 2450 to Simply avoid using our policies we cannot have a vote about whether or not to include these on the agenda if you you want to yes there is a
022way someone here can make a motion based on policy 2450 to ignore our policies frankly it's terrible governance but it is part of our policies now so I'm going to say that we can't vote on whether or not to follow policy unless you first invoke um it was a point of order um sorry I'm got a lot going on right now um it's my understanding that these are policy changes we don't make policy changes on the Das and that was my purpose in trying to send it to policy committee itself um so I am going to rule that that is not well well taken thank you um and we're going to continue uh Mr Perry point of inquiry whatever Dr marck if you have Miss Justice's thing I will second it to be on our
023next policy committee meeting okay so okay I and I and I am Dr M sorry go ahead I am willing to do that but I am also a stickler and I've told you all this I'm a stickler for our policies we only are as good as our ability to stay with our policies policy 2330 section B does say that it can be brought to the meeting to the general meeting and so I'm actually giving everybody a way out I'm giving you the opportunity to invoke policy 2450 and decide that you're not going to follow policy and then we can vote it down and I'll send it to policy committee order Mr you already ruled on that the colleague to my right has already been got gotten his answer we can continue to talk about this
024or we can move on was that a point of order well point of order so uh my point of order to you is move on okay that is well taken let's continue so moving on Old business uh new han high school we need about five minutes yes five minutes perfect um Dane Brit thatc ation we have 5 minutes on there Mr W Mr can actually present something or this is really a discussion really more than a presentation uh M Radford I remember when this came last time and I think one of the lingering questions that I have had all this time is can we address the Assurance Insurance inform information can we make sure that whatever we need to hear about the insurance that if a student was injured by one of his pieces of
025equipment or whatever would we be covered we were prepared to bring that next week okay for that discussion I just want to make sure that y'all know that's something I need to hear in this discussion and if I could can I request of you to request of the of our superintendent can we reach out I mean obviously tender County and brunsw County and I'm so much better at not falling back about them anymore but they they they um they have his shows all the time right so from what I understand that he's got more Insurance than flip and fly or any of those places uh yeah yeah I know you were going yeah yeah so I mean so I would say I would ask that you know in in the next week um our I
026know exactly right person but somebody from our County actually reach out to Tender and to Brunswick and just say how how are we how are you guys doing it because you know I I've seen his show uh he was at my school at one point and I mean doing his show and I mean great you know positive message that you know anti-bullying blah blah blah blah all great stuff so anyway I would like to I Dr bar yeah if actually if we can split the baby with this if you want to go ahead and contact Pender in Brunswick if someone here has Mr Brit's uh contact information I'll reach out to him as well perfect I got it five minutes it's five minutes going to be enough for that probably not miss Justice do you
027think 10 yeah age 10 seem reasonable all right Dr you now I wasn't here when when it was voted down last time but from what I understand uh part of the concern was that uh Mr Brit also um was a gun dealer and that uh that bothered some people even though there is absolutely no crossover between you know his business and what goes on here but from what I understand he's not even in that business anymore so so yes that's what I've been told so anyway I just thought I would throw that in okay Madam chair um M Bradford would it be possible just for fun to have him here so that if we needed to ask him a question he'd be present I know that Dr bares just asked if anybody had his contact
028info oh look at that ask me receive sir I would encourage us to have the conversation before we invited here yeah yeah but I think that's reasonable and then to have Remember come and present it I I miss Justice might remind me I don't remember because I wasn't on the board but I do remember he was here and he wasn't allowed to speak and that was seem sort of challenging Miss Justice oh yeah he did did he at audence issues with their insurance and it never got resolved I mean basically that was it yeah not that he didn't get it resolved it was AC [Music] behind all right I think this is going to be a good discussion for for next week so let's continue on um Miss Barnhart you had brought forward the letter
029to ncdpi and I know you had some thoughts on that um thank you madam chair so the the idea behind this is came from a discussion with a colleague about um to gather our concerns to be able to formulate a letter to send to DPI in in particular in regards to the transition to Infinite Campus with the issues that we saw at power school there were um you know discussions of potentially only advocating for only submitting aggregated data versus personal information and so I do not have the letter written so the point of this discussion would be to gather the information to write the letter to approve it to send on behalf of schools to DPI so that's the intent behind this agenda item so there's not an actual letter at this point but it's
030just to get feedback from the board and to have that conversation next if it's the will of the board I would happy be happy to draft something if that's easier um but to share next month yes perfect Mr Perry um so can can I was going to ask Dr Barnes if he receives any further uh uh information from ncdb regarding uh any of the data breach stuff that we haven't been told yet uh SEC anything to do with infant campus and risk analysis or anything like that so I know that they have passed most of that work on the power school to contact the employees or staff members students who are affected um infent campus still contining on if you like I will get an update from Dawn and I'll put that into your update
031you perfect thank you justice because I just I'm trying to clarify what information exactly it is we're going to have in this letter that's not going to be passed on anyway in the bulk of information coming out of the well and I think that's what the conversation is going to be next week so just kind of getting feedback of what we want to say um if we want to move forward with it I think that's the purpose so to have that conversation so I guess just think about what questions and what criteria you have correct Miss bre and I would ask if any other boards had done this and if so could be what they said copy their draft and make it our own um do you think 10 minutes is enough time or do
032you want to reduce that amount of time I mean I'm I'm happy I think 10 minutes would be a fine discussion I've had discussions with many of you already kind of get some initial feedback so I have an idea of different talking points to put in there and then it would just be if we wanted to Mo for with a formalized stu okay and then still need a close session for next week right we will need a close session for next week and a consensus agenda follow yep we have the consensus item that should be about 5 minutes so close session we're going to calculate about I'd say 15 15 three and I I will have an updated student item for next week that is not ready for today okay give me 20 we're changing
033it to 20 thank you all right and then the consens item we have 5 minutes correspondence 5 minutes announcements 5 minutes and adjournment what do we have calculated Miss barard 3 hours and 20 minutes Madam chair okay not much little room around there um now moving on we have um I will entertain a motion to go into close session pursuant to General statute 14331 181c for the following purposes to prevent the disclosure of information as privileged or confidential pursuant to General statute 115 c-402 and not considered a public record within the meaning of chapter 132 of the general statutes to prevent the disclosure of Student Records rendered confidential under family educational rights to consult with an attorney in order to preserve the attorney CL client privilege between the attorney and the board uh and to
034consider the qualifications competence performance character Fitness conditions of appointment or conditions of initial employment of an individual employed or considered for employment within the school system or to hear or investigate a complaint charge or grievance by by or against any individual employee do I hear such a motion motion all those in favor signify by saying I I I all right we are en closed e e for