001here uh I just warmed that up for you for later uh at this point would you please call the wall for us Pete wer pres Josie barnhard here thank thank you all right we're all we're all here as as accounted for and that's it okay the end now at this point uh Miss Sutton I'm going to turn it over to you and let you carry on thank you Miss Sutton sure thank you so everyone should have a handout if you don't have a handout we have extras over I believe with Jenny if anyone needs one um just raise your hand she'll be glad to bring you one um so in the handouts there's three different sections so there'll be a summary sheet on the front and then you'll have um a second section that starts
002with repairs and Renovations and then there's going to be a last section called facilities capital and so I wanted to start talking through the summary page that's the front document on this page you can see at the top the different requests that we've received this year for Capital um you have three different categories listed here repairs and Renovations technology furniture and equipment and vehicles you can see that each category has different priority numbers one two and three and then we also have um request for for this coming up year and the following year so you can see that all in that top chart the bottom provides information from revenue sources um potentially to fund these projects for future years so the do you have what you okay I just looked that you guys have copies
003right so um Jenny can you give them a copy of the handout if they don't have it because I I think that might be helpful okay um the bottom shows the recommended Revenue sources so we um are estimating to receive um Capital Money next year of um 3 point I'm sorry 2.5 million coming from our traditional Lottery which is program 76 and another 66300 coming from repairs and Renovations which is also Lottery is just two different programs for us um and then um a potential request or ask from the county and so um when we're looking at the total column to the right in that bottom chart it equals 10.5 million um how we came up with that is just taking the top priorities from each category um and assuming that we're able to fund
004all of those Pro projects that would get us to 10.5 million request and that includes County and the cap I'm sorry the county capital and the lottery request so all of this is on the first page I don't okay there we go we got it thank you yep yep I want to make sure we're all together because I know it's a lot of information so yep so everything I just talked about is all summarized on that top document um and so I thought what okay so the other thing is normally that's all we talk about in this Capital committee or those three categories this year we have a sec I'm sorry a fourth category which we're calling um facilities capital and it's the last document in your package and so what I would like to
005do is go through that last document at the very end and go through the other items first if that's okay with the group sure okay so um let's start with so now that we've gone through the summary um I thought I would let each area talk about their top priorities and um of course you can ask any questions about top priorities or anything further down on the list if you'd like and so um Mr Anderson if you could start us off with repairs and Renovations so this will be page one on the first clip doc group okay so just a little bit about the process so you know how we get to where we are today every school every department has the opportunity each year to submit Capital request you they come in to wean
006and Facilities um and we put it on a we put it on a giant spreadsheet and we go through those and we categorize the request you know one two or three or what we call imperative essential and important um then we take the First Column imperative or category one and we put it on a separate sheet and prioritize those individually and that's what is attached uh for your review today um those items that are in the column for essential or important they don't go away um we go through them and reprioritize each and every year Sometimes some of those items are we're able to take care of them outside of the capital process sometimes they R go up in priority you know based on the need and conditions and so forth um but that is
007how we get to where we are today um so we'll be going through the imperative column um the imperative column in the it's that uh says new han County Schools repairs and Renovations fiscal year 2526 there's a copy up on the projector um on in the First Column you'll see priorities and what I'd like to do today is just briefly go through each of the number one priorities because that's pretty close to matching the projected revenue and what we think we'll be able to fund um so I'm going to turn it over to miss lawence let her go through those um please just interrupt stop us when we're on a line item that you have a question about and uh and then if you have questions about the other priorities feel free to ask once
008we go through the priority number ones or I know it's a lot you get home tonight you're looking over it uh feel free to email me and uh we'll be glad to answer those questions all good all right thank you um and I apologize in advance my throat's giv me some issues so hopefully it'll hold out while I we go through this but um as Mr Anderson noted any questions just let me know as we're as we're walking through this we have at our top priority replacement of three underground storage tanks at the um uh for the transportation department at the cbrc this to reallocate sort of the emergency structural repairs that were in new Handover so it tops our list due to the age of the um of the tanks it's a high priority
009to get those replaced with newer tanks um line item two annual roof maintenance this is um we've been doing this now for about three years allocating funding address various have anual Roofing evaluations with um list and a report of things to take care of and I will say this um the number of work orders due to roof related issues has dropped significantly we're really excited to see the effectiveness of this investment and every year the list gets smaller and smaller so um it's working um line item three at mini Evans there was a acoustic system a cloud acoustic system that failed and fell that is in need of replacement um at Carol next line item Carolina beach and Freeman um we're targeting some replacement of existing playground equipment um there's a lot of safety issues
010associated with the older playground equipment so that um causes that need to rise to um a high level of priority the next next line item for Bellamy replacement of HVAC control systems um the existing systems are Obsolete and what that means for us is that when something is broken there is no part to replace it and we will lose control of that HVAC system at that campus um I think this may be one of the very last Novar systems that we have it's an outdated older system it was great in its time but it's just not um supported by the manufacturer anymore so we're um that makes it a high priority for replacement at Ashley the um the next line item replacement of the emergency generator at Ashley um due to the end of life
011can I ask a question on that um yes sir that's basically just used if we use that as a shelter right or what else would it be used for so there's this most of our schools are small and the emergency lighting and systems have back backup because of the size of Ashley Murray Minnie Evans when that school was constructed it was more efficient to put in a generator to run those services but um this is not an emergency generator that you would find at one of our shelters okay all right thank you I'm going down the list we have a backf flow um we need to replace of backflow preventers at the schools listed Castle hanne holly tree Mar Noble R will be uh rsbo and um RV Beach Elementary School um this is an
012important part of our connection with the Municipal Water Supply it makes it a necessity um next two line items are similar in scope Forest Hills in Carolina Beach replacing existing flooring this is a these are two line items that have been on the list for a few years and sort of writing um the tide as they um grow closer to that top of the list and there are priorities that we need to go ahead and make that those Replacements because the needs been there for a while the next two line items are roof recover projects these are based on evaluations from our Engineers that we that do the annual um roof inspections one of the things that we try to Target with our Roofing evaluations and our Engineers are very sensitive to is opportunity to
013recover roofs versus replacing them so rbor and Williston are nearing the end of the window of time in which the roof can be recovered versus having to tear the roof off and replace it completely a recovering of the roof costs half as much as the replacement so we want we always take advantage of these opportunities to do the recover it saves us a lot of money in the long run ask a question on that also um how many times can we recover before we have to rep place you know we're when we're recovering that we're another 25 30 years on a roof okay so it buys us the longevity of a new roofing system but I have never been in a situation where we had to recover it more than once um and and I
014I'm sorry that I don't have the answer to that but I'm going to find out okay great thank you but it basically restarts the clock when you recover it certainly does we have the full manufacturers warranty 25e warranty for a roof as if it were brand new a brand new building ma m Warren you had said earlier that we are seeing less issues with roof leaking so this is a process that we've done in other buildings recovering our roofs which is half the price of replacing and we're seeing less issues with roof damage that's correct okay when when we recover it is the equivalent of a brand new roofing system um it is um a very watertight system with high level of success our we wouldn't propose it if we were seeing issues and our
015Engineers wouldn't either but it is a very very effective way to improve the roofing surface while saving money thank you the next line item um it kind of wraps up that first page is the Bellamy fa faser replacement and Bellamy this is a significant need it's been um problematic for a number of years and um we've placed it at high priority moving on to the next page just a few more of these Priority One light items um at the top of the second page you'll see um at Myrtle Grove Middle School installing a um sidewalk it's going to be a connector to uh where do is going to have a light and a crosswalk to the neighborhood across the street we're going to capture um our end of that crosswalk and connect up to the
016building um the next line item window replacement at Alderman this is phase three of three um we were able to do work utilizing some Esser funds for previous um phases we just with our last phase two we simply didn't have the budget available through our eser funding to do all of the work this would be replacement of Windows around the if you're there the corridor and all the wind the courtyard all the windows that face the Courtyard area um next line item holly tree envelope repairs there are just significant deficits related to the entire building envelope at Holly Tree Unfortunately they date they date back to the construction um we were at one point trying to Target Esser funds for this weren't able to do that um so we've got it prioritized in until we've
017repair the building envelope there's so much air intrusion moisture intrusion through the building envelope then until we make those repairs we're going to be constantly fighting high humidity in the in the school we did do um repairs and upgrades the hbac system that will further serve the building and enhance the service to the building once these envelope repairs are made but the the equipment that we placed in there is working diligently and very hard to try to keep up with the humidity and it has improved but this would be icing on the cake um flooring next line flooring replacement at Porter neck in Castle hanne um the multi-purpose room carpet has um is we're experiencing failure and unfortunately one of those align items is Porter's Neck which is relatively new um the the carpet system
018that we implemented um just has failed and um is no longer manufactured so we will we'll use a a different product that will um serve us better in the long run question on that um I'm sorry be the question guy today but um you know as a former physical education teacher back in the day is a carpet you know I you know I wouldn't say carpet is probably the best thing to have in you know because they use it quite a lot as a gym is would it not be better to have a different kind of flooring in there well the they do a lot of sitting on the floor and so the carpet is is tends to be more welcome and that's the feedback we've gotten in the past from principles but that's certainly
019something that that we can discuss because we've been utilizing it that's been our standard it's been it has been in the past preferred by the by the principles because of the amount of K activity where the kiddos are on the floor and sitting on the floor and it's a little more comforting to the knees and elbows um but we that's something we can look at and further discuss um the next the last line item in Priority One one lighting upgrades at Hal um upgrading the facility to LED lighting we we realized a significant reduction in energy cost when we change to the LED lighting the last line item is the at the cbrc replacement of um HVAC equipment that serves the main server room which is a um very important um um location within the
020district as far as the the brains of the district that serve um through that serve districtwide and we we're nearing the end of the useful life of that equipment so that's running through all of the priority ones are there any questions any additional questions or anything that you've look if you've had a chance to look below that any priority to items that you'd like to discuss I do I do have a question with that Mr W looking this might be in a different section actually if this is under on page four it talks about painting the schools at both wesboro and Gregory um including lead abatement and I'm wondering why that might not be a higher priority to do that rather than potentially waiting a dollar amount um adds up just over $600,000 for those
021two schools but so we're it's on page four priority three priority three for rights for on Gregory so I can tell you that one of the things that we have been doing recently is um working with the clean schools for Carolina kids program right and local Health Department um is going out and surveying our schools on a regular basis and making sure that we maintain it so it doesn't get to the point where an abatement is needed right and so we feel like at this point we've got a pretty good handle on that we did a let of batement at uh Winter Park this past summer um we did some Le abatement at Gregory U those two schools were in far worse condition than these um so we feel pretty comfortable that we're at a
022point now where we can even maintain the paint in a good good condition and uh that a bait isn't as high a priority I Mr Mr chair that's that's really my only concern looking there do we have um air test quality test that we do as far as partnering with the organization you just said or how does that work so we can monitor so we do um as part of the program the first step was to go out and we actually did uh water sampling at every school and any there were a couple of sinks and a couple of water fountains where the lead levels were above an uh an acceptable range and so we went in typically we can just replace that fixture it was a fairly easy you know fix and uh and
023that eliminated the any concern so we have completed all of the uh lead testing and water um we as you know we've um the asbestos is also part of the program uh so there is no Frable asbest in any of our schools and we do six-month surveillance uh so twice a year we're out uh a consultant is in our schools surveying uh all the asbest that's identified in our aera plan making sure that the condition of um whatever that product is hasn't changed it hasn't caused a concern if it has will immediately Abate it um so the asvestas piece is taken care of and then with the the paint is the last thing on the list knowing that that's coming up we have really stepped up our efforts in uh trying to get ahead of
024that curve uh one of the reasons we went ahead and proceeded with Winter Park and one of the reasons that you know we're now making sure that um you know buildings built within a certain range are you visually surveyed on a regular basis so that um we don't have that paint heeling and I have just one quick question um you know the first thing on the second number two priority it talks about um you know cleaning the uh Cur curtains and says it's required by fire code so is are we in a situation that if we don't put that somehow in the first uh area will be fined or do we have a year to do that or how's that work so it it is a fire code uh requirement and because of that uh
025we're out testing uh the curtains on an annual basis and uh over the past three years we've made a lot of uh Headway with that um this would have been ranked higher but the uh the Bandshell at mini Evans um is is we feel is a higher need it's a safety concern obviously but it uh it's needed for us to continue to use that uh Auditorium in the way it was designed okay but again is there a chance of us being fined for this um I mean I'd have to go back and look at exactly you know when they were up for uh replacement if the last flame test failed it potentially could um but I'd have to go back and look at each of those schools to to let you know be glad to
026do that okay because I know that you know Fire Marshals I mean they're they're Second To None around places so well and and I'll be honest with you um I don't want to put any ideas out there but the fire the fire marshall isn't going through in flame testing curtains we do that because we know you know that we we know it needs to be done right and so if there was a fire and in the investigation they determine that the curtains hadn't been maintained then yes we could be fine but um we're trying to stay ahead of that curve at the barn now several of the things in in Priority One and I think we've talked about this before uh reads like my last physical where it says end of life replacement or nearing
027useful life does that mean that they have broken already or they are out of warranty like uh the first one down uh generator replacement it says end of life replacement does that mean that the generator that's currently there is not working it is working um so what that means is it is working and in a lot of cases it's working with a lot of bandages and maybe a crutch and you know to get it get it to that next year um but um you know we're again trying to get a ahead of that curve by being a little more proactive in some of our Replacements thank you that's what I figured now the the backf flow devices I'll share with you because I think this was a a a really positive story um that we
028shared with Ashley and finance the other day okay so we actually um have all of our plumbers in the plumbing shop now certified to to do backflow testing uh eliminating a little over a $50,000 a year contract U so now not only are they going out and testing but we're getting better feedback and you know when our guys are out there testing it they're looking at the condition and seeing W this is this might be good for now but I'm not sure this back FL is going to make it another year um so that's just another example of end of life but also I think a a good story in that um we're not only saving the district a little money we're being a little more efficient and proactive in our maintenance approach excellent okay
029so we'll move on to page six um this starts the technology category I did notice an ER on this sheet that I wanted to point out my apologies um the First Column that says request 2526 was actually 2425 information so if you could draw a line through and disregard that column my apologies for that I'll make that correction um the second column that says 20 request for 2627 um is actually 25 26 requests so that's the request that we need to be that we'll be going through today um and I'll make that adjustment on the summary sheet at the front as well great thank you so I'll let Miss Bron or someone from her staff yes so the first item on our list is the mecanic system um it was actually in our Capital request
030for for this year um we are using multiple sources of funding that's actually going to be part of it eate eligible so we'll get an eate discount for it and then we're requesting for um Capital funds if we're not able to carry over some some different I think we are going to be carrying over operating funds so we may or may not actually need this if we can carry over operating funds um but this system will actually replace um a system I think it's the correct terms Bri want hit up what the nanic says the nanic is replacing what Cisco UCS system is our core data center that runs virtual servers storage compute power um it is our a whole lot of servers all in one unit so and with the eate process so it's
031actually going to be on the aborted agenda review today for this because with the eate process we have to show that we have the funds to cover the part that eate is not covering before we submit it for eate so that is why it'll be on the agenda even though we're not going to actually do our purchase until after July 1 for our portion okay then the next couple of items on here when you see like the onetoone sustainability cameras and the new line devices and intercoms we took the time to kind of go through and do a replacement you know a sustainability plan and basically kind of figure out what it's going to cost each year to sustain those different projects so for the one: one sustainability you were looking at you know the
0325.5 million um and that is to sustain it so we're doing K12 staff and students okay um and that would be that would be every year going to change how we're doing it we're looking at then purchasing devices for third grade sixth grade and Ninth Grade so the child will have a device from from third grade to fifth grade a new device 6 to 8 and a new device from 9 to 12 and then our K2 we' still do iPads but they will last a little bit longer thank you I I mean this is a big ticket item I know this has been discussed before I mean have we looked at pure reevaluating and having onsite sets versus one: one I mean is this something that we're exploring to potentially I mean a 5.5 increase
033annually in addition to all the other projects we have is substantial yes so that's where I just love to hear some of that feedback and conversation of where it's gone as well as in comparison to the cost of textbooks how much are we saving from there that we are actually turn dumping into technology instead I don't know if you have that number off hand but yeah I don't have the text number and it's been a long time since we've bought multiple sets of textbooks um we did have the conversation about going back to the the mobile carts that we used to have um schools didn't have enough that was the complaint that we would hear because of like you said part of the curriculum is online and so like your middle school math curriculum requires
034the students to have a device so to try and coordinate of all those kids having the device when they need to have it for math plus then the other courses when they would need to have it they don't use them all the time but it's I think it's the coordination and the amount of stuff that is truly online high schools especially a lot of their stuff is online and so trying to they were relying before on students using their personal devices or even using their phones I just don't think it's appropriate to expect a kid to use a phone to Do complete an assignment on that's just not it's not realistic you know um so we have had those conversations we actually had those conversations when we met in senior Staff last week to see
035about you know going back it would it would be a change I'm not saying it couldn't be done I just don't I think that's taken the district back instead of going moving forward um we have looked at um more affordable devices than the ones we currently have and that's the ones we're doing the problem that we had to we did a a substantial um percentage increase because of the cost for the tariffs and stuff that are coming in um that is a substantial amount that we actually had to put on it we are um a plan were to you know use the devices that we have get them to last as long as we can you know as much as we can but also then when it's time to trade them in or repurpose them
036or sell them trying to get the most money we can for them instead of just just going on auction actively seeking out vendors that we could get better pricing for so that way that money can dump back into the replacement cost and to answer your question we get about $980,000 for the entire textbook for the whole District okay and a lot of that goes to things like consumables like work and materials that okay thank you and if you would refresh my memory do we have any kind of insurance like if Johnny loses you know breaks or Susie or whoever breaks their their uh iPad or or or their their laptop you know is there any kind of insurance or we when we purchased the Microsoft devices that we have we did purchase insurance with it
037and it even covered The Accidental protection so basically as long as a person doesn't intentionally damage chunking across the room a kid having in their backpack and then forgetting it's there dropping being being a kid dropping their backpack on the ground that's accidental it will cover that and it replaces it yes the last question um I know that there was feedback on the federal level about e- rates specifically with student devices I remember last year there're being the commentary open about that has there been movement so that we could get better rates and reimburse with Federal funding no they're they're more likely going the cyber security kind of rate and kind of doing some stuff that way okay thank you so then the next item are um is your upgrades for your security cameras um
038that is basically the 685,000 that would be we did a 10-year sustainability plan for that okay um then we go to the new line devices which are basically the devices that are in the classrooms and that is a seven-year sustainability plan um that's the 1.1 million there is some conversation for that on um at the high school level do the teachers need that interactive capability or do they just need something to broadcast too okay um the only thing that we have to come up with is basically majority we can't do classroom by classroom excuse me it have to be like the whole school one way or the other because otherwise teachers change and then they kind of want to change what devices in there but I I think if we kind of did a survey
039at the high schools and asked them you know which would they prefer do they use the the features that come with a new line or do they just need a display device there very well may be some schools that say we really just need a display device which would be cheaper Mr um with the new line devices do do all of our teachers have access maybe the core content teachers might have one fully installed in their room but do we have portable devices so that our teachers and our music teachers when they are Desiring one will have access to one yes I mean every classroom we've actually put one in so if there is a stand if there's a you know dedicated art music or PE then they have one in their rooms then each
040school does have at least one or two on a cart so that way the PE teacher or even like when they're doing family events or PTA events they can use it for that as well thank you um the next item is um desktop Replacements so Windows 11 goes out of service October of 25 but we have a long-term service release of 27 for some of the so we still have some desktops like right now we have desktops that um like on the back of the new line devices there's a desktop so the teachers don't have to use their laptop for that and so Subs can use it um the check-in stations the clockin stations um and the libraries when they do circulation there are some positions like in the cafeterias there are positions in the
041um maintenance department that you know are staying desktops because they don't necessarily need a laptop so the reason why we kind of broke these into two areas is if we do get the funds for the one to one then we won't need the um the top one the the 281 those then would become the right one those would become laptops no the bottom one we wouldn't need the 752 we would still need the 281 we wouldn't need the 752 because those then would become laptops so basically if we don't get the one to one device money we will have to place we still have to address the death stops in the district and most of those do reide in the elementary schools as well and they would have nothing that would work when we have
042to upgrade them to Windows got okay the next line is the intercoms and we did a 15-year sustainability plan for that um that brings it you know to basically 333,000 a year that that would be um our goal to do the sustainability plans was one to to show you guys as a board what the cost is to maintain but also to show the county and the state what it costs to maintain technology because in technology funds from the state as far as in budgeted funds we get basically 300, ,000 a year they do pay for our internet access so they do cover that and they do pay for the part of the the W that e rate doesn't cover so that's 20% and they're also when we do electronics or other things with e- rate
043funds they cover typically the other percentage of that so we are getting some other assistance from the state but in budgeted funds for this kind of stuff we get $300,000 which doesn't cover not even one intercome so um the next thing is U replacing outdated monitors 17inch monitors um that we still have at school so we still have at a lot of our elementary schools these 17 little inch monitors that we really need to to give these teachers better monitors to be using and then um prior three items are um um library books calculation to increase the library books at the schools and then also ebooks um some schools do a great job in providing funds for for the library to continue to replace books and add books to their collection some schools don't have
044the funds to be able to do that um some schools do great writing grants and other ones don't so we um figured we try to kind of put some some light items in there so we could get some funds at the district level to provide the schools but that doesn't take priority over the other ones and the last thing is we still unfortunately have some old TVs that are hanging in schools above in classrooms above teachers desks that we need need to remove and and get rid of um that that's a process there's basically five locations that we know that have requested them they um we also have to take them the vendor because we don't take them to Surplus we actually have to take them to properly dispos of them because they because they
045are the old TVs and can't be disposed of any other way so it cost a little bit more to to remove those TVs so that's the the last item I mean I always love to say love to hear about maybe have a yard sale and get recoup it some of that you know but um it sounds like that's not an option for that but I appreciate it so I we have no priority to for technology correct so I do want to bring to your attention because of that error I made on page six um the summary sheet of course was incorrect because we had the technology Priority One items at 2.9 Million but it really should be that 8.9 million so if you move that 8.9 million over and then you make the adjustment at
046the bottom it brings um that total town I'm sorry that total County appropriation request possible request to 13.3 million and like I said I will update these sheets for you I apologize for that error okay so next we have on page seven furniture and equipment and I'll let Mr Lee go through those all right so um the total capital is 23 million and Furniture is 200 ,000 yeah so we're talking about less than 1% of the requests and repairs and Renovations and technology and vehicles are huge but um the kids and the parents see the furniture and they talk about that first so anyway everything on my list is maintenance um equipment um to take care of the schools and then we have Media Center um which every kid uses and we do have some
047admin but it's not a lot and um Ashley High School is our oldest high school and it's 75,000 what oldest it's our oldest high school I mean uh it's our newest okay yeah newest high school but I know I'm learning new things today 20 yeah well I mean it's the newest high school but it's 20 something years old so yeah ding ding ding that you know should be an alarm and um so on our list it's not a lot of money but we're asking for stuff that's important for the school on the custodial equipment and stuff is this enough to cover all those schools the custodial you know you've got $30,000 you know is that enough to that U maintenance uh gives us that list and they're on a schedule to replace vacuums and all
048those kind of things at the school so that's enough okay I mean they're um doing their best um on that kind of stuff okay I I just didn't know if that was enough you know we have you know that's less than $10,000 a school you know for upgrading custodial things and well obviously as you said you I look at in reality it's not but we're you know trying to be on top I do want to add so the priority One items are the custodial equipment and the media Furniture um for Freeman and Bellamy so those are the top items that are coming forward to that summary sheet which equals 53,000 so I just wanted to make sure I um shared that out because you don't have priority numbers on that summary on that page seven
049next we have vehicles and I'll let Deb take the vehicles for us thank you before we turn it over to Deb just to keep in mind too because I know this Barnhart you know $30,000 or you know $200,000 doesn't seem like a lot of money but uh in the 2014 Bond you we opened up three new schools well one new school replaced two schools renovated multiple schools and as part of that we provide all new furniture we provide all new custodial equipment we provide all new kitchen equipment you know the the built-in big equipment as well as the pots and pans but um so anytime there's a bond referendum um and we replace all that in renovations we typically update the library collection so those those Bond projects where Renovations additions new construction they're you
050know very comprehensive and it helps us to keep these requests loow very good thanks sir Miss trafton we have request from a total of three divisions for vehicles um transportation maintenance and purchasing the um priorities for transportation are uh 172 passenger activity bus and 126 passenger activity bus um and just to differentiate to give you an example of why we chose one of each size obviously the 72 passenger is going to get the biggest for your buff for the most amount of kids but we do travel to a lot of tight spaces throughout the state and we do use the smaller activity buses quite a bit for our smaller groups so if only 12 kids are going on a um athletic event those really help us get in they're very fuel efficient and we don't
051really have any left to speak of our Fleet is really really old um some are even dated later than or earlier than 1999 so we have these pegged for those Replacements we weren't able to get them last year hopefully this year when we have districtwide events we really are struggling to get um all of our kids transported limited number of you I think you saw the white I was going to say are is it the white buses yeah okay you saw this okay um maintenance has a request for um several trucks one is well actually two are the same making model the transit fans are the ones that are a little higher they're kind of cool Sleek looking um they would replace the Chevy Chevy uh two 2500 Vans these trucks that are being repl
052in Vans they have over 150,000 miles um the parts are becoming obsolete hard to get and so our mechanics are really struggling to keep the repairs up so that's the same for the two the 4250 um those two requests all of those are coming in at $40,000 um quick question why are we getting a 2023 not a 2025 some of the used models are in excellent condition so much like purchasing where we can save a dime we will we like to play it safe um there are two other requests for uh 72 passenger activity buses that were um from years prior that we have added back well didn't add them back on but we kept them on to see if that would be considered as well and then finally purchasing has a commercial grade extended
053box truck that has a lift that truck that is currently in use again over 150,000 miles um replacement parts are hard to find our mechanics are struggling to keep that um waterproof and running properly I mean I guess looking at this summer report vehicle 1 two and three the 164 number is coming from that first 72 passenger bus yes and then the second vehicle to 108 is that a combination of these Ford Transit these top four ones no the um on the first line the 72 passenger buses the most recent quotes that we're getting hover around $164,000 and the smaller passenger bus is $18,000 that's for that one okay you thank you okay so that's all we have for our normal categories that we go through but now we have this new category um and
054I'm not sure if Mr Anderson or who would like to go through that list but um now let's look at your last um paper clip document that says facility capital and let's go through those items Mr Anderson so when we met with the county um County Manager CFO it was obvious that we were using the term Capital differently than how they use it and um they said that we want your annual repair renovation your Capital outlay you know that to be maintaining your existing facilities and then anything that uh additions Renovations improvements is that's what they call Capital and so this year we split that out um I actually had them combined at one point and I was confusing myself so I said this there's no way I'll be able to explain this uh and
055prioritize it so you know we separated into a repair and renovation or a capital outlay and then Capital Improvements um so the first line on the first item on there is a facility needs assessment um very similar to what we're currently doing in new Handover high school we would um go through with um a team that would um assess the conditions of building components building equipment building structure you know and and the goal of that is to be able to go to the county and say this is how much it cost on an annual basis to maintain our facilities that their you know at their current level uh for the next 10 years yeah and so and that was this very specific request uh from them to us uh they had gone through a very
056similar process a few years back and um so that this is uh this is the first request uh the second one Safety and Security this is phase four um we have been primarily focused on um security vestibules at schools but again with uh when we do that we also you know go ahead and tackle the low hanging fruit uh intercom systems have been replaced at at schools you know anything that we can uh add into that project um easily and and afford affordably we do um and in phase four that's rolling GCE if I'm not mistaken rolling rce is next on the list rolling GCE is next um line item three are mobile units at Porter's Neck if you recall this uh the board approved appr funding uh for four mobile units at Porter's Neck
0572 years ago uh availability and cost uh we were only able to purchase and install two uh we had this in our Capital request last year but we didn't receive any Capital funding and U so we're including that again this year um artificial turf at Lany um you've seen this before we're uh hoping to get on a 4-year plan where we'll uh well a three-year plan new han already has artificial turf um but we would be replacing the turf uh in the stadium with artificial turf at uh the remaining three uh high schools um the design of that is already done so there were a couple of projects that two years ago that we requested design funding and then the next year we requested the construction funding so the artificial design for artificial turf is
058completed it's permitted and permitted so this would be the second because new H where we got so this be the second this would be the second that's correct how much um does it save us in the cost of maintaining the field well we're at 107,000 a year at Laney uh so it's a you know it doesn't that translates to like a 14-year U Payback however that doesn't take into consideration that's just the you know everyday maintenance that we contract for it doesn't include the maintenance that our maintenance operation staff do any repairs they do and it doesn't include all the work that the staff does on that field um I mean our coaches are pretty proud of of their fields they're out there working on those fields all the time plus the prep work that
059goes into a game because if the you put an artificial turf you'll have the lwn swn in the um culinary arts classroom at new Handover uh similar to Laney the design for this has already been completed and uh we're ready to move forward with construction uh cafeteria renovation um at Laney um participation at Laney has gone up significantly we're glad for that uh enrollment has gone up and um we really do need to do some renovations to have the flow through that cafeteria be more efficient and uh the space more attractive as well uh Renovations um to carpentry and Roc at haard uh we're looking at um renovating those two spaces and swapping locations and then we included um design for River lights Williams and pond Valley uh so that in the event of a
060bond referendum in November 26 we could have those designs completed permitted and be ready to move forward they'd be shovel ready projects um a new concession stand at new Handover you this is one that's been on the list before as well um this would it' be um the existing one is on the second floor it's not easily accessible and moving it to the first floor uh would include better utility service and allow them to expand their menu and their capabilities within that concession stand and then renovations to the media center at how pre um the space is not used as a media center um currently it's been divided up with some portable par i s and bookcases and um you know would that's also been on there for a little while we' like to go
061in there and um make a little more permanent renovations to to that space for the schools use any questions on those I guess as far as the process goes looking at this budget summary we got State Lottery RNR and the county Appropriations and with the adjustment that Miss Sutton had spoke to it would be totaling uh 17.5 and so with this additional facilities Capital this is an additional to the maintenance repair so we're looking at 175 plus the facilities would be another 11.7 so we're looking at close to $30 million cor okay um and so but this is the format my understanding from the conversation is the format is what the county is requesting for us to do so they can see here's kind of the operational side of Maintenance and the more of the
062Heavy Hitters that's correct and and I love the number one because the $500,000 for the study is needed and it shows the process that we want to continue correct moving forward whoever is in the seats of decision- making that we have a schedule and not lack them all so think to clarify that five 500,000 would cover all the other schools right that's correct okay and it would give us a chance to get to the practive space you know we need this before we could even Explore getting ahead of the game and replacing it before what is it end of life replacement so I think my question um to the committee then would be do we want to carry forward to the full board what you just outlined M barnhard the um I think with the
063adjustment to um technology we're at 16.5 million plus the 11.7 million for the facilities Capital sheet we just went over so we're right at 28.2 million is that what what we want to carry forward to the full board um as a recommendation from this committee is that your recommendation that's that's put it this would be the first time that I think we get number one two and three all in there together that that is a sizable T however there's nothing in there that's wrong yeah so this is the recommendation from staff their priority ones are things that they're saying that they need for this upcoming year so I would say yes this is the recommendation from the staff I just want to make sure that the board agrees with the recommendation going forward to the
064full board well I I would just be prepared I would say and I don't need to speak for you so but I would be prepared to say well you know let if we just went with the number ones and held back number twos and threes what would you at least have that number in hand so that the full board said well that is the number okay just just going with the number one that's close to 30 and yes it's right at 28 .2 million okay um well Mr prior to doing that I just would like to say looking looking at these just so I can wrap my head around the long-term process um every year we would be coming with what the top one two and three and so the board would decide the whole
065board would decide do we want to ask for Party 1 two and three collectively so this is not necessarily A occurring expense um I know uh from questions with County Commissioners looking at these projects this number that total 28 that we're looking at is talking about priority ones are is there any projects in here that would not be able to be completed in the fiscal year that we were asking to receive these funds in because that's a question that it's asked to me by our County Commissioners and I think it's important that we know the answer most of our projects are not completed within the fiscal year okay and and that's part of the confusion in discussions that we've been having so typically if um if one of these projects is funded we get our
066funding in July we'll go through design and um and permitting in the fall we'll be bidding in early spring you know ordering equipment so that we're ready to move forward in the following summer okay so in cycle for the it's in it's into August before um that that project is is wrapped in up and even into September before it's closed out so if the county were to look at our expenditures which that's what they look at they don't look at encumbrances they're looking at expenditures if they look at expenditures in January they're they're going to see well we've only spent maybe 20% of our funds but we're in the process of bidding the project correct and you the entire Des I do have a recommendation Mr werber what I would recommend is that move this
067forward for the whole board with the delineation that what projects we would be able to complete in the fiscal year because our County Commissioners need to understand that the commitment that there really is more so a two-year cycle but only a certain amount will be actually funded in their budget for this year I think that will help to speak to their planning numbers and it would also kind of alleviate some of the Mis confusion because we have a process that we go through that we're doing with due diligence and I tell them every time that we save money um of of what we're saving but I think that that this ask is a large ask however I think if we're able to present that portion of it to the County Commissioners they might it might
068be easier to look at it for a two-year stent which is what their budget cycle would be doing it's easier to absorb that way yeah well the other thing too is I think if we don't ask for it we're not going to get it so so I would make a recommendation to bring for the priority ones to the board with the understanding that the staff would be able to kind of delineate what total dollars we would be able to spend in this current fiscal year for 25 26 this a good motion I I will second that and we'll make it official how do you vote Yes as it do I so passes to zero um miss anything else that's it I appreciate everyone all right with that uh I would entertain a motion to close
069the capital outlay committee meeting so move and I will second that all favor please signify by saying I I I we are close thank you all