001turn our mics on a little sh excuse me Melissa for one second no uh no Mr dffo okay so you'll do the uh cash balance reportal oh we don't oh okay okay because it says okay all right you ready superintendent okay don't forget to turn our microphones on on the on the mic m is only you should have it only on when you speak then you can hear whoever talking on yours I'll call the rooll for the purpose of attendance please miss Fitzgerald yes Miss dler Mr hayum is absent Mr cillo is absent M marmel present Mr tobox Mr L montin present thank you he minutes of uh August 29th uh can I have a motion on those please I'll move to approve as submitted do I have a second second okay sorry I didn't
002he uh any discussion all those in favor anyone opposed hey Melissa did you say you had something to fill us in on the uh reconciliation yep so um I met with Jerry the cont controller um in Joanne last week and we we took a deep dive on the cash Reconciliation Report that we present um and I would like to propose that we you know with yep with our meetings moving to once a month that we present a reconciled statement so a month-end reconciled statement because the report that we're giving you right now while it's accurate it's really a snapshot in time and it doesn't reconcile to anything in our system or to the bank statements um so we all agree that it would be a more meaningful report if it was fully reconciled um but
003that would mean that the report is going to be on a one month lag because with the dates of our meetings we don't have enough time to reconcile the month before because they're early in the month so it would be on a one- month lag Mak a lot sense because I think that makes a lot of sense because um when you get the report you're going to have an accurate up to date um report on the exact F uh finances at that time rather than uh us you approving before they actually are completed well the report is accurate I just want to the report we give you is accurate it's just not it's not a reconciled report so it's you know that ending balance doesn't reconcile to anything in our system it doesn't reconcile to
004the bank statements it's just like a snapshot in time it's kind of like a soft close but we do a month-end close where everything reconciles and that's what I would like to present especially it's also a public document so I think it would just be in our best interest to present something that's fully reconciled so uh would that be like the first meeting of the next month yeah so if I look at the calendar um so our next meetings on the 26th would would be present in the August month end and then the meeting after that would be no report and then every meeting following would be presenting like it would be so like in November we' be presenting September um December would be October um that would bring us all the way to May
005and then like our first meeting in the summer I can present like a fiscal year and close you know a final report good uh can I have a motion on that please I'll move the recommendation second second Mrs felle yes I sit on two other boards that require financial performance or reconciliations and we are always one month behind so that it is reconciled and it's an accurate report so I think it's pretty standard procedure rather than receiving something mid Monon that isn't it's accurate in what it's is being presented but it isn't a true end of month statement so I definitely am in favor of that Vivian correct me if I'm wrong so whenever we have a meeting are we two because you said usually it's a month but um you mentioned in our next
006meeting it would be so if our next meeting is in in September I mean no we're in next September October we're what what con consolidation are we getting August so the next meeting is September 26 we'll have August 30th but then the meeting after that is October 10th we're not going to have a report for that we'll report September at the November 7th so it's not it's not really um B statement I can't I can't get like I have to have the documents um for your packet it's the Wednesday before so like for to get it into like if I wanted to get like the August close into this I would have had three business days to fully reconcile the month end which isn't enough time so it's kind of like it's it's where the
007meetings fall like if the meetings were the next Tuesday we could totally would be closer but it's just the way our meetings fall would it make um would that makes us have a report at some point that we have more than one reported no okay let me refresh refresh refresh the question so the reconciliation happened every month end yeah so we don't meet every we don't I understand what you're saying it's going to be meetings that will fall into you know the reconciliation is not done so my question is if we have a meeting and there has been two reconciliations before that meeting are we going to get two reports that's my question it makes sense that we get both reports that we haven't received for whatever me month ends prior to that meeting it's
008just do you understand now I do understand but like looking at the calendar I don't think we wouldn't we wouldn't have a a meeting that had to reconciliations I can I can update the calar I can update the calendar with like the month end that you're going to be getting so when you come to the meeting you know on here like what the reconciliation is but there's going to be some reconciliation then then they're not going to be reported at any point right is that what you're saying we'll have one one meeting that we don't that's the only that's where I see a so yeah we're going to get something better because I I understand but then we going to that's going to be many times that we're not going to do any reporting so
009I I'm not okay with that if we if you tell me and I'm I mean I'm speaking I'm speaking for me but I um if you tell me that there's going to be a point where we're going to go have more than one reconciliation reported at a meeting then I'm okay with it if you I I don't think mathematically it comes out that way if this does pass would you do me a favor send everybody an email on when to expect it yes okay if it does pass if it doesn't pass we just leave it status quo that sounds good anything further John I just want so Melissa are you saying that the next meeting we won't have a report but then the following meeting we will and then after that every month we'll have
010it so the next meeting we'll have the next meeting is on September 26th we'll have the August 30th right reconciliation and then on October 10 10 it's not enough time for September 30th so I won't have a report for that one but I'll report September 30th at the November 7th meeting and then after that we'll have one every month every month yeah that's what I'm saying yes yeah yeah so we're going to go just that one month but then after that you'll get a report every month after that because we'll be catching we'll catch up to the meeting time yeah so it'll be only that one month yes that we don't get a report not the next one but the one after after thees to that well wait you you wouldn't be able to because
011we would never have we're trying to catch up now once we miss that month then we'll be on target to be able to get one every month but but but still it doesn't matter everyone you have a report report so even if the time pass you still have a consol report for a specific month so what the problem I me again reconciliation I understand so you told me that you can give me a report of two different months on well one of them won't be ready won't be ready one of them will be but one of them won't be know but I'm going than that when it's ready and we didn't get it because it wasn't ready at that time I was going to get that one and the one that together that's all I
012don't think so cuz basically we're two months almost two months behind Mrs yes I would just say it again it is considered as best practice for okay so I okay I okay we're going to move the question all those in favor anyone opposed would you call a roll when you have a moment please Mr I'm sorry no miss m yes Mr toox Miss Fitzgerald yes M Mr L yes motion carries okay handout uh consolidated cash mrso okay sorry I was jumping ahead to the um revolving account I thought you were including that okay so uh the revolving account at the moment has over $3 million in it so my question would be um is can that money go into our um investment account or is it not eligible because it is revolving it's it can't
013okay I okay budget reports any questions on any of those documents ladies and gentlemen no donations articles public participation see non upgrade update excuse me update on the school opening uh is that you John or the principal okay ahead John uh School opening the last meeting um the last meeting uh principal went over what we had planned for opening uh I do want to say that uh it really went exceptional this year our opening um it all started um the the opening actual opening with the Freshman coming in on uh the Thursday before Labor day where we uh had a reception for the Freshman outside where we had music and the staff uh were all out I'd say at least 90% of the staff was out there welcoming the freshman in if as they get
014off the bus along with the uh Reggie leaders were there as well in their orange t-shirts and uh it I would say was one of our exceptional years in terms of welcoming The Freshman it's always a great event and it went uh very well this year again our uh two and a half days of professional development went uh very well in terms of uh start off with opening remarks for myself and the principal um which I thought were received very well um but I think that um the professional development this year which prepared us to kick off our uh uh many of our initiatives this year in particular our school Improvement plan and uh some of the uh changes uh that were going to be happening uh throughout the school regarding some of our policies
015all of that went very well uh time was given to the staff to prepare for students uh I think uh teachers seemed very happy to be back uh students when they arrived on the day after Labor Day um I was uh pleasantly surprised that and I uh purposely that first day kind of stood at the bottom of the stairs Sue was at top of the stairs for the most part we were both and just about every student had a smile on their face we're happy to be back and um so it went very well uh I was we were had prepared um uh early the administ ative team came in very early on that day because we weren't sure what the uh what happen because of the new uh phone policy based on some of
016the what we were hearing on social media as it turned out um the uh students work uh very very Cooperative uh in fact now we've had uh every day since we've been in session we have had not one single referral to the business office for phone violation everybody I mean a safe office a safe uh space uh but it's gone extremely well uh we're thrilled we're very uh um proud of our students and our parents the students have handled it exceptionally well um and we've had many many comments from teachers uh thanking uh that we be very thankful that we had this policy and saying it's already making difference in the classroom so so we're very thrilled about that that uh I'm not going to say what um don't Jin yourself no no no every
017every I mean I couldn't be happier staff couldn't be happier uh we were well prepared for if we had to deal with any complications but uh fortunately uh it went well and I think uh many many students I think like the policy as well um so but we had a one remark I remember one remark from one of the teachers that it's great to see students talking to each other in uh in activities that are going on in the classroom so uh thank you for the policy and approving the policy uh it's making a difference in teaching and learning and we're uh happy to report that it's gone well okay John uh the hottop please hot toop project so the hotop project is about 70% complete uh it's uh next Saturday they'll be back next
018Saturday Saturday to complete the pretty much complete the project and then Sunday they'll be finishing putting all the lines in so next Monday we should be pretty close complete there might be some small little pieces here and there that have to be done but for the most part we expect it to be completed it looks great and uh project overall went very well I do want to say a special thanks to our um director of uh of facilities he was the project manager on the hot top project so we didn't have to hire a project manager or an engineer because of his background and his experience in that area so we saved about 50,000 and we've got a lot of extra things done he comprom he may negotiated with them to do things that uh
019we're not in the initial bid but we're able to get it done uh due to his expertise so special thank you to Lance Hamill for his hard work and helping that project go so well uh and and uh turned out so successful and throughout the project having to manage the parking uh throughout the that Lance worked with the staff as well and making sure that it went smooth I think it went relatively smooth uh each day with all the students and the staff without lines getting everybody where they belonged and there was quite a few cars and traffic control and everything went very well so very pleased with the outcome and the process in terms of that whole project went uh super well Mr do we have a final invoice uh not not yet but
020uh we expect it to come in on on a quote okay uh student enrollment John so just I uh asked Brenda to give me an update up to today's date on our student numbers so as of today we had 478 freshmen 449 10th grade graders 431 11th graders and 48 12th graders for a total of 1,766 students um we are bringing in another four 10th graders um because health assistant said they could take in four more students and we have some transfer students that are interested in that area and that being an area where there's high demand uh we'll bring those students in so we'll end up with 1,7 expect to end up with 1,770 students the the numbers the breakdown the class breakdown sure give you that again so the ninth grade was 478
021students uh the 10th grade was 449 students the 11th grade was 431 students and the 12th grade was 48 students and as you can see that each year we've been pretty much maintaining our class sizes over the four years which is really exceptional uh much much better than we've ever done in the past so that's driven up the numbers but it's also shows that uh students are uh doing well and are coming back here after year less and less dropouts and so a retention rate for the students has been exceptional D how many did you say were transfers for health assisting for what we take an additional four from what grade 10th uh 10th grade 10th grade okay and they they haven't been notified yet they'll be notified this week so no no but then
022I do have a question when it comes to this and this is uh I don't know I'm pretty sure we've discussed it before in terms of students that we actually serve now now that um we're not able to get health assisting as their top pick are we um making them a priority first um ensuring that if they freshman that weren't able to get health assisting in their top pick are now in 10th Grade before we're accepting transfer students are we reaching out to those that weren't able to get in the first time around uh we did yes we depleted our weight list for that program before we and still have four openings and medical assistant grade students freshman go through the exploratory no no I understand oh okay I understand but there's freshman that you
023know they don't always get their top pick and being that Health assisting is one of the popular shops we're not at the picking station we're nowhere near the picking station yet so it would be sophomores that do that have already picked but but that shop didn't fill up last year a medical assistant had uh hundred graders so then um it'll be sophomores so it'll be our sophomores as well fresh I just didn't want that's all was saying oh my b i I misspoke no problem noig deal so in the 10th grade which are last year nth grade when they picked we didn't fill the shop to 132 we didn't I mean 32 we didn't the shop didn't fill medical assistant did fill but health assistant did so um the week they said they could take
024four more to get it to where they normally were so that's why we took in four transfers because there were openings and no other students wanted it okay okay okay John uh the aviation hanger please uh program Aviation program so the aviation Pro so the aviation program got off the ground um oh yes no pun intended uh uh we um the at this point here we still are uh working on getting the their final buildings uh off the ground for next I mean uh built for next year and um but uh the top priority or process that we were dealing with was it should uh is trying to obtain the aviation hanger out at the uh airport and um I got a call last week that all the paperwork was completed and ready for me
025to sign in order to uh obtain that hanger uh but the uh bill of sales was put in gts's name uh but it couldn't had to be in Lawrence's name so I contact because we are not able to purchase it based on our uh Charter so the attorney was making a change putting Lawrence on there and then Lawrence would transfer ownership to us after they own it so they're in the process of fixing the paperwork for that and then that will be completed so it's uh uh really very close to us being able to to move into that space um so any questions to superintendent D um superintendent do you mind just going into further detail um in reference to what do you mean um that the program has already has gotten off the ground
026like what has uh started initiated um so the I know you mentioned a ribbon cutting so I'm not sure yeah that we're not ready for that quite yet but we'll be soon but we started the uh exploratory program started so we now have ninth graders going through there one day a week to see if they would be interested in a long a week term of exploratory exploring the program uh it's down in the lower uh we have our instructor that start Ed his curriculum we have uh we purchased a small airplane that was delivered uh the Labor uh the Sunday before Labor Day so there was a a small airplane in the shop space um for the kids to uh look at get in uh get excited about the program um the curriculum we've contacted
027uh FAA and we're now in the process of uh getting the full approval of the upper classman programs so we're working on uh the process they say that we have to follow takes about a year which includes everything from curriculum uh trainers tools uh space all of that needs to be finalized and approved by them so we're in that process now officially the paperwork to start that process has been submitted and approved by faaa and uh um us purchasing the hanger or taking over that hanger space is part of that process and um at this point once we take it over we have to submit a plan for converting it into a classroom space so that paperwork has been completed as well so the students are uh ninth graders are exploring the aviation program now
028and are able to choose uh the program no as a pick so right now all the kids go in each program for for one day and then after all students have gone in explored each shop for one day they will pick um nine I think it is nine programs to explore for one week and then after they do go through that explore after we go through those nine weeks of or them going through all their nine shops so won't be till the end of third quarter then the final first pick of the full program will happen then for the aviation program so it's we're still not till April uh end of March beginning April when we have our final Aviation students that'll permanent be studying it for their career permanently so they're able to explore
029it though oh yeah they're exploring it now but they're only one day exploratories which I understand so it'll be one day exploratory but they won't be able to do the one week not yet not until they've gone but they're able based on that one day that they Explorer they're able to pick the shop for April no no at the end of the one day when they've gone through so we figure every student has to have gone to every shop for one day at the end of that time period you know what they what about the time frame on that so is five day rotations um will start like after November yeah and then they go until almost like they end up in their permanent shops by April so they'll go through the one day in
030aviation and based on that experience they'll be able to identify that as a choice the 5day being selected into at the end of the year yeah if that makes sense so so they do one day I no you are you are yeah so so they they all one day one day they choose they pick nine days that they go for five days in each of I mean nine shops in which they spend five days in each shop the point is that they could choose Aviation as one of those nine shops and they'll spend five days in aviation the reason because said be ready until April right yeah for them to select it as their career yeah I know because of the ready that that was going to deter or affect students choosing it no okay
031all right I just want to ask when there's any when you have a date for inauguration can we get invited on time like the minute you know because if you if you don't know this I'm all for fun I'm missing the fun it's not it's hard when I know of anything that's going on the day before I cannot make a friend because my work doesn't allow me to so I I would like to know ahead of time so I can have fun too okay so we'll make sure we get notice at least two weeks before we plan anything that everybody gets that as you can see we've changed the sound system for these particular speakers back to the way we had it before where one person speaks and then you should be a i I
032think everyone should be able to hear my voice in there yeah so it's better like that but we are looking at a a upgraded system from this as well um where the speakers where you may have just a microphone in front of you and the speakers will come from up above so the whole Space can hear you clearly and then also it can be streamed at the same time so the complication is getting a good sound here but also not having uh an issue with streaming it out with good sound as well so that's what they're trying to resolve now and once I get that done we'll it'll be even better thank you okay in your packet uh ladies and gentlemen is uh calendar the September calendar report from committees old business district committee priorities
033policies appreciate a motion on Section b b DD Rules of Order and be DG minutes a motion please I'll move that this discussion all those in favor anyone opposed I see no new business listed here Mrs Fitzgerald I was just wondering when we the date might come years from now or whatever when we will have updated and approved the entire policy we must be close we'll get you that information I'm sure Sue can contact them and I I suppose I'll know when we no longer have any to vote sure we can get that for you but I know it's a long ways off okay it's a living breathing document there a there's a lot of policy the book is like and it just keeps going okay uh table matters uh faculty dress coders are a
034reason to pull that out of table matters joh uh I don't think we finalized that yet so we still going to get that to you student use of cellular device policies is there a reason to pull that off of uh well we'll continue to give you reports on it so if you want to leave it on there but I I kind of gave you a report today but we'll continue um particularly up in the beginning next meeting we'll get update you again and and then uh maybe for a couple of months we can uh keep it on there VI any feedback from the teachers and now having to implement this new change the teach the teachers love it at least the ones we've I don't I don't think I've heard of one teacher complaining they've
035had no difficulties with the students that I'm aware of because they've send none to the uh uh to the safe safe space uh so I think it's been good princial zinski just to add to that I think the um you know I sent out a form on the first day just for teachers to be able to submit any questions because sometimes when you develop a policy like that things come up that we don't think of that they will um and U I got like 18 or 19 responses most of them were like thank you no problems at all a couple logistical um questions feedback that helped us um but for the most part I have not I I teachers have actually said Thank you and um teachers have also reported to me as well as
036other administrators that students are actually saying to them that um it's it's good so so far um we really try we're also trying like in my weekly communication with the teachers I'm trying to give them an update um we also made a very like you know I made it a point to say that we are um all models of this especially if we're asking the students to do it and that also has been going going well um without many issues bill it's the guy with the guy here yeah um so my daughter who lives in Manchester uh New Hampshire has a student living with her as a foreign exchange student when she was in college after college she went to be a nanny in Rome and he was 5 years old at that time his
037mom said can he come to America and go to school and she lives in Manchester so I talked to him about the situation with the cell phones he said BL Point Blank that in Rome where he goes to school they have the same thing they lock the phones up for each class period and the kids abide by that they love it and in Manchester where he's going to school at one of the high schools like four schools they don't and he says it's really distracting cuz the kids are you know and turning their phones on so it just shows around the world that what we're doing is what they're doing and vice versa so just a point that's thanks for that info yeah anything further okay Personnel considerations no resignations leave of absence retirements appointments
038job postings I have nothing listed unless you snuck something in nothing Mrs I had a question for our principal are we fully staffed at this point or are we still needing any body yes um we are very close I'm happy to report we have a uh Plumbing opening we have a special education adjustment counselor and we have a library media assistant um we also have positions biot technology and it programming which we've already made the decision to go with the current staff just because we have not gotten that so that's it um we have um and we recently hired HED a health assisting teacher and another Plumbing teacher that are starting at the end of September so other than that fingers crossed we I feel like we're in pretty good shape thank you very good
039we are interviewing for three of those positions three of those position so we'll be a full if we uh take those candidates very good okay future agenda items there's no need for an executive session at this time the chair accept the motion to adjourn huh no we'll do no we'll do that later okay put it into the next one I don't do that all those in favor anyone oppose no I don't do those