District Committee Meeting (Apr 25, 2023)

001education for all and so one of the questions that was listed directly in the audit report was does greater Lawrence technical school have a specific policy mission and vision regarding educational Equity so what we've done with that particular question you'll see in a moment when we show you the objectives that we've drafted in again these are just recommended objectives that we think you might want to look at or what you might want to consider working towards within the Strategic plan as we move forward so these are the draft recommendations for core strategy four and my apologies that it's small um but I think you have a printout of this if you're following along with the presentation um so we drafted four objectives um and the objectives in mind it's actually kind of interesting you put

002several teachers together at the table and they go back to our teacher training uh the objective has to be something that we one of our members today said we have to remember that the objective has to be something that can then be proven and shown and done so um one of the members today actually said so students will be able to and that's how we started to draft our objectives um the first one being review knowledge of roles and responsibilities as elected officials within the glts community the action on that that we we were looking at or thinking about was potential training on scenario-based situations to clarify roles responsibilities of elected officials and again this is just a review this view this is not um something and these are all just recommended the desired outcome

003of that one would be an increased equity increased Equitable and transparent decision making and effective communication practices again everything that we've done within here goes back to the overarching goal and we've tried to use that language and carry that language throughout um another one is and many of these actually of these four you're probably already doing as a committee compliance with mass policies and procedures including meeting postings operation and recording the action being have a legal representative to provide training at working sessions continue the process of posting meeting agenda and minutes and then the desired outcome of that would be adherence to Legal responsibilities um as as set by Mass General law I should put my other glasses on um and then a mask representative reviewing meeting agenda in minutes for a compliance um last

004two that we added in there reviewing glts District committee policies and procedures we um left these last two open because we know um we know this but that one the review glts District committee policies and procedures is something you're doing on a regular basis so that we weren't sure exactly when you're doing those or what your process is for that so that'd be something we're looking for feedback for and then the last objective we included actually comes directly from the equity report and that is to work with glts administrative team to develop specific policy mission and vision around educational equity and that comes directly from this particular report and and pulling that directly from that question of do we have a specific policy mission and vision regarding educational equity so that is where we are

005that is how we have gotten to this point um our next steps you are welcome to attend our open meeting is currently scheduled for next Tuesday May 2nd um that and to be honest with you all of our meetings have been open anybody could come at any time um Tuesday May 2nd at three o'clock we typically hold them from three to four um in room 1064 which is my classroom um so you're welcome to come down if you'd like to provide us feedback via email um or however you'd like to do so and I guess at this time excuse me I'd go back to this slide first of all guys I'd like to thank you it's nice to be back in your class again I've been trained by both of you it's a pleasure to

006have you here Isabel let me back you up to the equity Equity audit report [Music] you said there was an outside contractor that did the equity yeah [Music] what's the relevance of the outside contractor who was it it's a big Mayo Brown if we showed her um so she does these Equity products or a number of educational facilities and other facilities around so we just felt that we needed to get an outside View and she looked at everything she looked at our classrooms you know the uh the number of students in the ethnicity Breakout that are in honors classes versus not honors classes just making sure that they're able to get what they need to get special populations like our El students able to take honors classes special ed students so it's kind of a

007bird's eye view and she just compiled information that we Center curriculum and provided this is over a course of how long so we provided her the information in the fall probably starting in August and I think we just got it back in March um a little bit of a report on it tonight and you're going to get a copy of the audit tonight as well and then next school the next school Community you're gonna get a full presentation on it from Sue and myself but you're going to get an update a little bit on it um I appreciate these strategies that you guys came up with I think it was uh pretty much what we needed um I'm not sure if I'm getting ahead of myself and asking this question but each core strategy at

008what point would the committee receive the initiatives that the school will be taking on each core strategy or is that something that like do we have the initiatives in place right now and we're working on it or is this something that we're going to be working throughout the school year and either Midway or towards the end when you do right before your evaluation is that when we will receive a more comprehensive detail report as to every initiative that the school took on each core strategy and um how those initiatives were actually accomplished excuse me one sec Mr Cirillo oh thank you Leo um two things I see questions 21 I don't see question 25. um but it's very interesting you said that it was a particular item here that never went above which was um

009question 21 um is there any data supporting why it's never moved up is there data as to why yeah [Music] this is the highlighted data but behind each one of these uh uh data points that were canceling the feedback from The Faculty on what they believed or some of the issues that had been working on so they were comment regarding these particular questions that went along with each one of these questions each year and so the work that we continue to continue throughout each year to look at feedback was in trying to put in strategies for the group to make changes and this is the actual data so you can see right here this show s May 11th right here and if I were to scroll through you are right here this car right here

010where my arrow is if I were to scroll through every single again that's what you'll see that the highest we ever went with this may 2020 139 responses we get 54 . it was 36 developing 31 percent were providing 2300 but that 36 percent development that was one of the highest we'd ever been and by the way that was in the year that we went out so this was May 2020. this survey May 2020 this was taken while we were out of the position so this was taken two months after we went out okay and that so there are some things you probably could look at and say what why would what would essentially cause that to strike higher a little bit higher in that year you know there's a lot of anecdotal that we

011could probably say but there was a lot of communication and transparency with respect to that's not as well while we were out however when we look from 2020 to 2021 we dropped significantly 50 but then in 2022 we came back up to 47 percent so this is the number again what we would really like is we'd like to see that one get higher than that you know 54 55 would like to like to and and you know it's just not just I'm not talking about just you enjoy it jumps about us as a staff so these These are surveys that's done to the staff or the community so is um right what's the question 25 you asked you asked is the strategic plan actually have done a lot of focus around questions and that was

012supervision evaluation are tied to results and promote the growth and development of all staff ing the principal so as I scroll across this you'll see that went from red to Yellow to Green came back down for a couple of years however in 2022 he had come back up to so we felt that we are now in a position with that one but now we really wanted to focus out like we had ever gone to that next time and so that's why we chose to focus okay that does is the total percentage of providers at all so in the same on the same survey we get a more response on certain questions than we do in other questions is that more accurate to say can you get more response yeah on different questions are answering all

013questions each year correct so from year to year the number of responses okay so in May of 2022 130 people um 20 21 121 respond so it depends you know these numbers may change up top as to how many responses Vivian can I just briefly see on question 21 um because I'm seeing on the data we're going um remind me again um the data for 2021 and 2022. yeah so okay so let me clarify that the clarification of that is that may 2020 was the 54 that was the highest that was the highest so on that side where I wrote 54 and in parentheses it says 20 20 from this number that's why I wanted you to know that that 54 came from the 2020 response that was the highest percentage okay yeah so you

014said that was around Colvin so 2021 and 2022 I'm assuming it dropped then if that was the low the highest 2021 13 percent right here and 2022 it dropped to 47 percent so 2021 it dropped significantly to 13 percent again that's the combination of providing and in 2022 in providing and sustaining that came back up the combination of 47 percent but we still again we still felt this was the same and as it's never and we seem to be moving in the right direction now let's let's see where we continue foreign thank you very much John there were some questions about a document which will help guide you to engage in some of those questions around it's not just school committee but as you say it's broken to leadership staff you know parents so it's

015a an ongoing school-wide stakeholder as we as we called it we work in progress to become better at that and just feeling that trust and it will help build a stronger climate and culture within the school if we can get there and so that's why we think it's so important and just as Kate said these are recommended objectives that our committee came up with if you feel there's another objective or two that you want to include um feel free like I said this is a partnership we really want to work together to make sure that we are being transparent throughout the building um and with each other really so um feel free to reach out before Tuesday if you have any questions or you think of something after you go home and reread through it

016or anything like that we are here to the meeting's at three o'clock yep so we meet um on Tuesdays in 10 64. this is technology 1064. hey Vivian um I have one last question because I'm just for some reason uh I'm just noticing that each one of your strategies has a pattern in the sense of um although it's separated by students family staff and the community they all entail transparency and communication is there a reason in behind the fact that you guys chose transparency and communication in each one of those four strategies like I would like to know is it based on data that you have uh come to terms that that is something that we're lacking so yes and the those different core strategies Encompass and support the overarching goal and then it all

017kind of goes back to that question 21 where we're really struggling to be transparent and communicating effectively as an administrative team as a governing body with staff students families and just trying to get a handle on the policies and procedures that we have in place because we have those in place for reasons and we need to be following through with all of that and having that clear expectation set for all of those stakeholders is extremely important and is being asked of the administrative team and the school committee by the various stakeholders any other questions thank you very much I just want to emphasize one thing that this is one Focus area of nine so each Focus area has an enormous amount of work in itself that we've that's being focused on so you know at

018the end of you know the work and moving forward over the next five years you'll see that there is a lot of work to be done in the nine areas and uh and a lot some of that works actually the foundation for this work has already started with some of the school Improvement plan we've done this year some of the work we've done in the past a set of foundation for where we're trying to go over the next five years and we've made some great progress in the past but I think planning over five years where we want to be if we can accomplish a lot of that then I feel like we're going to be a much better school all around and the other thing that this initiative was brought together to staff I've

019had lots of comments from the staff that they feel it's helped bringing the staff together in terms of collaboration working together and they feel like they're having some voice in the school which they're thrilled about so that's been a bit it's been a good process so far good thank you very much for coming I would ask the committee members I would ask the committee members if you do plan on attending next Tuesday to give the superintendent's office the heads up so they can make sure that they have all the necessary documentation and paperwork for you okay very good here's one heads up so please if you could I would make it a lot easier thank you very much okay Joe accept the motion to accept the minutes from April 11th foreign discussion all those in

020favor anyone opposed Mr DeStefano could we have a oh I'm sorry I didn't know what's with the minutes what do you need good 70 661.18 less uh payroll on April 13th of a million thirteen nine thirty two twenty four uh less warrant number 38 on April 11th of 756 9 22 34 and warrant number 39 on April 13th on 9800 leaves us with the book balance on April 18th 2023 of 333 585 spot 69 with a corresponding bank balance on the same day of a one million 143 807 spot 51. I do want to let the school committee know that we did transfer a million dollars just yesterday from mmdt to operations because it was getting a little low uh obviously you don't see that here because it's um after the reporting period mmdt on

021April 4th was 11 million 331 372.43 interest year to date is 253 690 66 for a total of 11 million 585.06309 mmdt balance on April 18th 11 million 063 spot 09 a total operating cash balance of 11 million 918 648.78 Joe would appreciate a motion some move discussion all those in favor anyone opposed thank you Jerry Consolidated cash Reconciliation Report revolving fund report and budget report are there any questions on any of those documents okay uh superintendent uh review of the capital uh Improvement funding request please so we uh we had a meeting with the capital Improvement committee uh not last week the week four we had one item that was brought to the committee for consideration to use Capital Improvement funds and that was our Chiller needs we need to have all the copper

022tubing that's in the chiller replaced we have a backup system and a regular system but the regular system all the tubing is is pitted and uh starting to leak can cause problems there's uh so the cost to replace all those tubes is about a hundred thousand dollars just under a hundred thousand dollars so the Committees is making a recommendation to the full committee to approve the spending of capital Improvement money of a hundred thousand dollars to move forward on repairing the chiller system which is the air conditioning system for the school we still have air conditioning because we have the backup system uh still covered if we get a hot day we can still utilize it but if we have a problem with that we don't have a backup system so we need to repair

023it GEOS of the motion Frank did you have a question oh like Dr man Mr Mr Hayden Mr Lloyd which side of the building is this air conditioning service 72 building uh 72 building a killer the whole school you have rooftop units as well that feeds the chiller feeds the solution to all the different top units but it's the main Chiller that cools the the water that then if you go on the roof you'll see pipeline around the whole perimeter of the school and across that feeds all the rooftop units that are on the roof that then feed the the air that pulls up the building thank you so you said we're going to replace the chilises now we're going to repair we're going to repair it and the repair cost a hundred thousand yes

024for that um we we will it's under a hundred thousand so we only need to get three points okay it's like 90 it goes around 95 000 somewhere in that price so you just need 91 000. you just need three so we need three quotes do you have them yes you're looking at her so we do have that I'm assuming this if we don't have them we'll get them before and so can we bring them here three quotes yeah Lance is the one that got the quotes from the different companies who do the work so we can get you the three-point if you like from the three companies have been on I think we should review them sure anything anything further all those in favor any word oppose okay carries uh donations they see none

025articles Landscaping students attended the 93rd FFA State Convention public participation this evening see none listed report from the superintendent out of state travel out of state travel for Inari melchorian athletic trainer to travel to Indianapolis Indiana for the nata a clinical Symposium June 21st through 24th at a cost of the District of 1547.80 motion on that please did we miss what articles no I I mentioned it but okay the motion we made do I have a second going once going twice gonna die in natural second discussion yes Mrs Fitzgerald is this something that our athletic trainer attends every single year uh China I'm gonna apologize from because I don't have my paperwork What's the total for that dollars 1547.80 okay thank you anything further yes Frank anything further yes um it's for clinical Symposium symposia

026in uh in Annapolis in the Indiana um for our for our um our athletic uh no it's like it's like a conference it's a convention right oh talking about uh athletic trainers learning about how to work with how to work with kids in terms of you know if they get hurt she's our trainer that oversees any uh injuries that happen on the field it's well like any any uh conference it's to learn uh more to learn more about what you do as their new technologies new methologies no it's optional for the school to send her yeah we don't have to send her she's it's it's kind of like professional development well it's basically like professional development well here will it improve her as a professional by attending this conference is she going to learn things

027and bring back things that she can utilize as that professional in the job that she does for the school here Frank um see Marilyn's hand go up I don't think I have no Maryland I'm going first um you know nothing in a usually we get something that is a description of what they're traveling for and I'm looking here I don't see any descriptions I mean I'm willing to approve prove this but I want to see data supporting what it is what the conference is about um and what is it is what the learning goals are because most of the time when people submit Trevor expenses they always will have backup information as to what they're going for and if we're sending somebody to Indianapolis Indiana I want to know what it is they getting out

028of this um particular conference right hold on Mrs Fitzgerald yes I agree with Frank uh in that we have asked and have been supplied with any out-of-state travel or conferences anyone's going to the detail as to what is actually happening in some cases we've had pages of the entire program in this case I that first of all the timing is right because our sports are will have included at this point unless we were going on to any uh Championship rounds but so the timing is very good and certainly I wouldn't want to deny anyone that level of professional development but it just seems like maybe the paperwork was done in haste for instance there is no travel not even mileage if she is bringing her own car and then evidently she's not eating because there

029are no meals included so I just think that maybe this is they're not the true amount that needs to be submitted so again I would want to vote for it to be able to happen but more detail is definitely what we have requested in the past superintendent when's our next meeting uh two weeks two weeks okay I can bring back more information we have time with the June 11th okay who made the motion who made the second okay at this time the chair will accept a motion to table this matter oh any discussion this is not going to affect the whether or not she can go right time wise okay no I know but there's registration issues I don't I don't know that to be a fact but a lot of these conferences have got

030you save x amount of dollars by doing it that that's all I'm just saying all those in favor anywhere to polls okay please put that under the table matters please address okay um where am I now yeah SkyWheel contract this requires a boat John superintendent uh you have before you a proposal for services that I put in your packet this is a company that was uh Grant received a uh and we were awarded a grant from the Department of Education to work with this company to provide Mental Health Services for our students it will allow our those students who are having difficulty in getting Mental Health Services both therapists and psychiatrists so they can get medication an opportunity for this company that would be working with closely with the school to provide services to our

031students and the contract would require us to um cover any costs that the students training student does not have insurance we would be granted a grant of up to ten thousand dollars if we're servicing 25 students uh to provide us services for them at a rate of 120 dollars per hour from the health provider and um the concern that the attorney has is once we are paying for services even though it comes under a grant glts is paying for those Services there is some liability that we're extending out ourselves to but um he wanted us he wanted to make sure that the that the school understood that and the other thing is would we want to provide more than ten thousand dollars so once then once we've reached that ten thousand uh air mark of

032services beyond for those students who do not have any insurance then we would be liable for any of the costs beyond that so the school can provide in its budget twenty thousand thirty thousand a third certain amount of funding that they would want to provide towards the service beyond the ten thousand dollars that would be covered under this particular Grant but the services the the thing is if students have health insurance or Mass health then uh there's no cost to the school but this particular company will provide the services for the to for the students at uh at that rate of 120 an hour but it would be covered by insurance or whatever the insurance rate would cover they would be covering that so I guess the key to this opportunity for our us and

033our students is we'll be able to get students who are not able to find therapists and psychology psychologists and psychiatrists services that would they would otherwise not be able to obtain by working with us we are there are a few schools in the Commonwealth but we were fortunate to be given this opportunity we were selected as one of the schools from the Department of Ed to receive this grant but it we I would I would feel I felt that the school committee should vote on whether we should move forward with this grant given that there is some liability there our attorney is working with the attorney from the uh from cartwheel to mitigate as much of the liabilities we can so he's made some changes to the actual contract once we have a final contract

034um uh it will be a recommendation from the uh attorney to move forward with it we're given the minimal liability and all the areas that he finds that are concerning so I would request that if the committee is comfortable with the attorney's recommendation to move forward in terms of firearm liability that we would move forward on this opportunity for our students I think I have a motion on this please for a second we have a second second for discussion Mr tiebox John How do they select the students that would fall in that category that would be chosen you know the school would write the school uh would select the students that would be involved but who goes through what's the process of selecting the students the process is done through the uh the guidance Department

035okay we would be trying to meet the needs of all students that are having difficulty finding support and help in this area right now we put in for a pilot program of 25 students to see how this works we could have as many as 200 students if we wanted to but we've at this point we're looking to just do a selection of 25 students the most needy students in the school who are having difficulty in meeting this their service needs meeting their needs with regards to services in this nature Mr swallow hey I'm looking at the snapshot of the um if you working here I see three licensed mental licensed clinicians but I've seen any mental health but foreign can you hear me now um I see licensed social workers I don't see any license

036other Macy's on their staff except for the society um person that's on here um it's just the full staff of this particular agency this is just an example they're just showing you an example of their team members they have psychiatrists psychologists they have a full team of whatever the needs of our students are they in order for our students some of our students are having difficulty getting medication and so the only way they can get medication is that they they have a provide services of a psychiatrist in order for them to get so they will be provided psychiatrists as well to meet the needs of those particular students who need to be on medication so this is just an example of their of their care team okay because I work in the field and I

037know that for a fact that a licensed social worker doesn't provide the kind of same kind of services as a licensed Mental Health professional um and you have a doctor who prescribes I know how many prescribers are here maybe the person's Society has a license to subscribe but that's not listed on here either for medication and they only see they will only see a person for 30 30 minutes and I provide the full amount just to make sure that everything that they need is in place now up a little bit I see how many students are we looking at because they're saying for 200 students only three full-time therapists and that's a total of 66 students per each therapist so I'm kind of worried about the kind of care they will actually be receiving so

038that that's the uh proposal at this time any changes in The Proposal would have to be negotiated with them more more Services services or professionals yes you know what's that Frank this is uh festero yes I I think my question is similar to Frank some looking at the cost of glts which is not that huge but we have the pilot program which is for up to 25 students which is what the superintendent said but then there's the option A and B for 100 students or 200 students so is the recommendation that we would just do the pilot program for the next three months but the March obviously well now may would be two months May and June for a total cost of five thousand dollars or or are we looking for option A or B

039so uh the recommendation of the director of guidance is to do the 25 students based on where she believes right now are are well our need may be greater but she feels in order to determine what the quality of the service and the effectiveness of the service and the work she feels like we should start off with 25 and see how well the program works and if we're comfortable moving up to 100 students we could always do that next school year but if she thinks it's important to really get a handle on you know uh how how how well the program's going to work and then and also in terms of our liability and expense and also get a better handle on how many of our students don't have insurance some we're doing some research

040on that now to see what the total should we be investing ten thousand or Twenty Thousand I would make a recommendation to the committee that we that we put a cap on it for this year for twenty thousand dollars that would be my recommendation Vivian not superintendent I believe I think you answered uh my question but um does guidance have documented the list of students that are in need of these services and we don't have the necessary resources and tools yes and in that list is it more than 25 students or and and is that list um consisted of is there like a hierarchy of like the the first student is the one that requires the most like is it graded in that manner so I don't know the exact number all I know said

041it was recommended that we start with 25 and the process will be to meet those the ones that have the greatest needs who are really struggling and suffering right now to try to meet their needs first uh and then um but I would assume that if she felt there was a hundred that need into Services we would go to that next level but but at this point she feels that they're probably somewhere 25 or less that are really desperately in need Zola thank you um so you're saying you're going to start with a pilot it says Pilots for three months is that correct correct so what's going to happen after I mean if we if you decide the school decide that this didn't work it says stop there we're putting in the contract that one

042of the things we've been putting in yeah so in the contract they do say that um they have within 30 days if they decide they want to stop the program they can or we can but we're putting language in the contract our attorney speaking language in the contract that uh regardless of whether they stop the contract or not they have to agree to continue to provide services for those students who need that service so we can't they can't just drop our students after 30 days and say no we don't want to run this we don't want to we don't want to continue with this contract they have to agree to continue to service our students so whether it be three months or six months we feel that when the students if the students in need

043that they need to continue to service those students and meet their needs so it's the contract all to June 2024 the full content the the contract this contract will be in uh in place uh I believe this contract will go for uh to the end of this school year and then we'll continue uh at the end of this year to determine to move on to the next school year whether we want to extend the contract okay so when is the first contract ending the Contra that we are we're looking to go to the end of the school year until July 1st July 1st 202. which is pretty much the three months so you mean that now if we decide to continue you're going to bring another contract to start and get up so the so

044the way the contract we're looking is that those students that are become part of this program will continue in this program until there's their needs are met whether it be to the end of the year or 60 days or 90 days whatever the needs of the students are that's what the agreement will be but they can take on new students for the next three months until the end of the school year new clients so I'm a little bit confused I'm sorry if they they are students that are in the contract they're going to continue even if the three months finished that doesn't doesn't that mean that we continue a contract with them like automatically yeah the students are under their care and we would agree to continue the contract for a continued contract on a

045second year okay so what I'm looking for is a school to approve to go into a contract with this if we're satisfied at the end of the three months they will continue the contract for another year yes well the contract will continue for those students that are in place but we won't be adding any new students unless we continue the contract we will okay that's a little remote for you Vivian thank you I just have a question in regards to like if we were to approve the pilot right why does it start on March 1st if we're already the end of April then if we were to approve this today when technically would this contract come into effect would it be sometime it may it would be immediate the reason they were hoping for us

046to start in the beginning of March the region hasn't is our attorney has had this contract since the beginning of March reviewing it and um it wasn't at a point where he felt I should bring it to the school committee for a vote because they were so far away from an agreement with the company on some of the difficulties within the contract so right Mr chairbox ing services so the services can be at home until it's on a zoom telephone Zoom uh it can also be set up here at school if we wanted to in fact if there was a hardship and it couldn't be done at home we could set up a situation here at the school where they could get the services while they're in school here Mr Sorella oh I'm sorry were

047you done Joe oh yeah okay I didn't know never mind sorry we've been here for years and we're still learning um so we're talking about we're going to deal with contract for two months or a month one month we would do it immediately and go to the end of the school year we're not going to go retroactive back to March 1st no okay um and the difficulty is once a therapeutic therapy is a relationship so if a kid starts a relationship with a particular therapist and it works out is is very detrimental to remove that kid from this therapist so I hope that there's things that's going to be in place to protect that that particular portion and the other thing is making sure that we're making and I'm pretty sure it's already done but

048we're getting all the parental sense there from every parent that a child is going to be participating in this so all the parental permissions everything that needs to be done will be done um and um the um Services once the students that's part of what we're ensuring is in the contract that the services don't stop that the students continue to get the services they need because we know how important that is once they start with the therapist to have that person they trust in communicating with continues so that's where we're making sure there's language in the contract that protects the students ability to continue to work with that company any other questions or comments okay who made the motion was it no he's secondary for discussion who made the motion okay I'm going to ask

049you to withdraw it I want the superintendent remake his recommendation uh if you if you want to withdraw it because you put a dollar amount in there that I don't think he had in your recommendation the first recommendation about ten thousand dollars or Twenty whatever I'm sorry whatever it was twenty thousand I think that should be in the motion volume correct yeah so I would I would entertain the committee could make a motion to uh go into a contract an agreement with this company on the recommendation of our attorney for up to uh twenty thousand dollars uh uh cap on on fees so moved kind of a second any other discussion all those in favor anyone opposed thank you very much superintendent would you uh give us an update on the little reggies so um

050I don't know so ads of uh April 23rd through the 29th um we have one two three four five six seven oh okay so as of for this week as of this week we have one two three infants and we have one two two toddlers and we have one two three four five preschool so three five to ten students in the program as of right now September um signed up right now for September we have one two three four five infants wait a minute I'm sorry five toddlers five for for September right now signed up we have one two three four five toddlers and infants we have one two two infants oh no excuse me I'm sorry uh we have one two three four five six infants for September and preschoolers we have one two

051three four five six seven eight eight preschoolers first September 's learning how to count yes Frank what's the cap and maximum in each category so um we have we can have as many as eight infants 20 preschoolers and I believe there's also uh uh 10 toddlers 20 so that's 30 38 students total 20 preschoolers toddlers in eight infants that's a lot of infants yeah John are they all staff uh children so do we have staff for all the spaces oh yes they're all staff all staff members children yep any other questions we expect the September numbers to go up quite a bit yet okay you said we had three three events at the moment and six are registered for September last night and you say that well September will include some that are already in

052the program so people who were already signing up their children first September starting in September summer will be repeat yeah yeah yeah anything further yes I'm sorry Frank yep um what I hate when that happens I know we got the data before um what's the fees for infants Toddlers and um Pre-K huh yeah I don't have the booklet here the great structure do you know John the great structure for the uh weight structure no rage excuse me things my my poor English I'm sorry from Boston I don't have with me but we do have some new rate structures that I'll bring to you in the next meeting that we've been working out based on what we believe the numbers will be okay nothing further on that okay the did we didn't we already vote on

053the cello yeah we vote on the chart so we'll cast we're not there's not another chip it's not another Chiller right okay cold enough in here all right monthly District committee meetings superintendent will propose one meeting per month to the committee um I'm making recommendation for the committee to uh I'm proposing we go from two meetings a month to one meeting a month uh in order to uh because often um I believe that we could do our business within one meeting and would take save us time uh and uh within my own office and the work that we do in my office uh in terms of putting meeting meetings together would save some time and I think we could meet our needs by doing it one one meeting a month uh so I'm making a

054recommendation that we go to one meeting a month is a recommendation on the there's a recommendation from the superintendent grab a motion please motion line director I'm sorry move the recommendation okay do I have a second I'll move the recommendation for so we can discuss it if there's a second question okay discussion comments Vivian presented as indefinitely Or is this for the summer like summer schedule for starting the next school year starting yeah definitely yeah permanently oh permanently right starting in next school year you have any other questions with me have any other questions oh Frank oh okay I thought you had your random um even though even though it sounds good to just come here once a month but we have so much to discuss and I know we try to do this once

055like two years ago and again it's so much work I know that at that time we didn't have a um so that therefore that's why we added a recorder because it was a lot of work for Sue actually to do all the minutes and get ready and be back here every two weeks but again we have so much work and waiting a whole month that's going to be even worse that's my comment I don't agree with it but other comments yes this is the show well I haven't given this weeks of thought or several days of thought but I feel that often times the things are redundant um I guess before I would go one way or the other I would ask for instance with the financials um can we go that long or is

056there another way to get the information for the financials and approve them for instance warrants um and payroll the things that have to be signed off even though we only need one signature there are Financial things that come up uh give us an example tonight's vote on the capital expense I'm assuming that we would call a meeting in between if it was needed for whatever important reason such as an expense so I I feel that when I was first on the committee it seemed that we didn't spend as much time for instance on the minutes we would have boats but it wasn't a Verbatim of what happened in terms of recording so I know that that does take time and in preparations and I guess I'm thinking out loud here now I guess what I'd

057like to hear is John's reason for knowing that he can the school in general can do fine with just one meeting a month yeah I think for the most part most issues are are can be resolved one meeting a month can come up once meeting a month as you say the financial issues that may come up that might be critical we can call a special meeting for that every you know in that between week if we had to I don't think there's going to be a lot of occasions that we do have to do that in terms of the warrant we can still have the warrant that goes out for a signature for payroll every other week one so if it's simply to come in and do payroll but I think typically um you're you

058know different companies fill out at once once a month so for the most part I think that would that would cover our warrant but if there's an emergency warrant on a particular item that has to get paid um we can always send that out and often uh the uh chair of the committee often comes in to sign any emergency and then we put it on the warrant the following uh warrant payroll uh as well if I could ask in terms of the warrants um I'm guessing we are on a 15 to 20 day um payout to our vendors um and that we don't have any problems because we are late payers I I can't imagine we have ever gone over the 30 days but um am I making a true statement that we are in

059good stead with all of our vendors Jerry so the other thing I'll add here is that at other districts um they're a DocuSign the warrants do go out by DocuSign to the school committee members and as you said Marilyn only one is required but everyone can receive it and sign it by DocuSign it doesn't you don't necessarily have to be in the school to do that so um and and just one other note too I know the superintendent put this on the agenda I will say that there are quite a few districts that only have one school committee a month there's not a lot that have two Frank the only one I know that's about our ascending communities that are only doing one a month is Lawrence and that's because they're receiving ship um and

060even then all the issues there come up with that one one once a month is a lot more substantial and what could be broken down to two months and I know that for a fact and this is going on since receivership 2011. so that to me I will be in total disagreement and we'll get no against it um there are a lot of things that we can do I don't know how many other communities but our communities are forced in the communities to do two months except for Lawrence Vivian um I would like to propose an amendment to the original motion um where I think it could be a happy medium or something to start off in the sense where we would probably see something common in a lot of committees where during the summer

061time so my proposal is that um the the original motion be amended to one meeting per month until August or mid-august which is right before school is uh supposed to start once again um no so one is technically our last year a number on break for two months yeah about six weeks where are we in April Adam they know I'm in my motion until then our last meeting I will do one meeting a month until June until we come up with uh an agreement if we're not in agreement at this point okay we have a the most excuse me one second the motion was just made as for for uh discussion only also Mr hate him Vivian emotions for start for next year now so I think the superintendent is starting for next year am

062I correct sorry I thought I heard him say starting next school next question yes certainly I thought that was your question no no the association of schools committees is this a common thing with them do they have guidelines for this for for meeting dates I'm not aware of any guidelines no it's actually set up at the school Charter the school Charter set up back in 1963 scheduled for one meeting a month when the school first opened they technically on the books our second meeting every month is a special meeting if you look back way back way back and it just stopped in its day that long ago so it's been it started off as one meeting and then for whatever reason I wasn't here in 63. even though it seems like I was but uh

063they uh they moved at that time to have a special meeting so they didn't have to redo the charter so actually literally our second meeting is a special meeting every month it's not listed that way but that's what it is show in with the well the motion was put just for a recommendation I mean just for discussion anyway it's to drop it's to uh change um the district committee meetings to one meeting a month starting in September any further questions or comments okay uh you wish your motion yes this is uh for Joe I'm again just thinking that um that there would be certain designated months I look at September as so much happening that we would have two meetings in September um perhaps two meetings then again in January um as we so almost

064in every other month basis perhaps I I certainly agree with the fact that many of our meetings it all could have been compiled into one meeting for the month but there are certain months and uh that September just sticks out as so much information for us to be given to hear about um to vote on so if the superintendent um were agreeable to that that we designate within our nine month or ten months of actual meetings that um we designate two or three of them as specifically as having two meetings and um and again maybe only looking at this as a one-year trial but I'm just discussing right now not making a specific recommendation but throwing it out there for discussion guitar box couldn't we rely on John to make that call if there was

065a need for a second meeting within a month's time it's being the superintendent I don't have a problem with that myself but superintendent um certainly if there was a need for a second meeting we could we'd have that special meeting we always I guess we can always be open to possibly having that second meeting to Maryland's Point September is a busy month so we typically have a meeting in August and then they're gonna have the second meeting in September so we'd catch two meetings right off the first two weeks so have our first meeting in August and then two weeks later have our first meeting in September we would get the busy season yes Frank see we've been looking at the goals that was presented earlier of increasing transparency to me this is more of

066decreasing transparency because whatever we if we are waiting once a month to show up to figure out what's going on there's a lot of things that could be missed I mean even in two meetings a month there's stuff that's missed or issues that arise um so to me once again when we're looking to increase and I'm also looking at training that's who's Memphis recommended here for a school committee um once again to me it just sounds like we just decreasing transparency given um often in our meetings whenever we want to cancel the second meeting we do that without any issues and we do that based on your discretion um whenever the second meeting is not necessary and we'll just uh continue to meet in the following meeting that we have scheduled why I'm just trying

067to understand why can't we probably exercise that a little bit more on your end where if you feel that the second meeting is not recommended you can just request that we do not meet or we have that meeting canceled as some as to oppose to making something as permanent as just going uh to one meeting per month I think if you do something like that there'd be a lot of inconsistency and you would never know you know well I'm going to cancel the meeting or I'm not going to cancel the meeting I mean it makes it to me a little difficult to plan and and keeping an organized system going in regards to transparency I think having one meeting a month if it's clearly transparent and we do strategies to get more people at the

068meeting more people on zoom and really the transparency we'd come in in being getting the message out when we do have meetings that everyone's able to have access to the committee also to information and if there are information it needs to go out in between meetings we would typically do that through different uh Avenues through our website which we redesigning through social media through Communications with a lot of our stakeholders through our newsletter that we do every every two weeks now that's been much more informative and more clear than we've ever done before so I think we can still have transparency uh it's just you're not going to get the information that's you may not get information as soon if there's critical information that goes that needs to get out there then we can call

069a meeting a special meeting if in the two weeks we need that meeting Frank and I'm and I'm going to also disagree with you John because right now we look at expansion of the school which is more legwork than and and you know because we have been having the discussions with the legislators in all the town and then we're going to have to start talking to expanded School we're going to go to Once one meeting a month which is going to be tons of that work on top of that um so once again I'm going to stand firm and disagree now like Leo is the chair he calls or cancels meetings um but like he also says it's about having three other friends with you foreign okay anything further around this matter okay we need

070to uh I think the motion was just to discussed was it just a discussion I think it was a discussion okay so we need to uh come up with something or let it die one of the other um uh I don't know what does everybody think of uh still taking the summer off but doing the odd even months you know the odd months you do one even Munch you do two odd months you do one even much you do two it kind of comes September you would do two if I if I correct if I remember my eighth grade math nine is an odd number you know so I'm just saying you know it's just a compromise to try to to see if uh you know Christmas you do one we normally do one anyway

071yes it's movement right now we're not getting much if I call the motion it may pass but I mean I would rather try to get something that that most of us can swallow you know excuse me one second yes I would suggest that we table this for this meeting and have the superintendent come back with a proposal that takes into consideration what we said so that not every month would be an absolute too but with a deaf definitive plan of which months we would and I and I believe Leo is correct that we do have our first meeting in late August it isn't that we take off it's totally off but we do have a meeting so um if the superintendent were willing to come up with something that we could look at and say

072hey this is going to work um rather than just throwing out little pieces here and there if that was agreeable to the superintendent John want to make a comment superintendent um given given the conversations and the concerns that the committee has um at this time uh I'll also consider what Maryland is also suggesting but at this time I would withdraw my request for one meeting a month and give it more consideration and more thought particularly given the comments of the committee members and their concerns I'll withdraw that request and um so a table it and then if if I can come up with more concrete datum why it would be effective then I'll bring it to the committee at this time this year I'll appreciate a motion to table this matter discussion follows in favor

073do you want to pose okay moving on superintendent politics oh I'm requesting that uh moving forward after after this meeting uh we no longer bring postings for a vote as the all positions are that we vote on or if they're in the budget if they're not in the budget then I would bring it to the committee for an approval on a posting for a new position that may not be in the budget uh I think it's redundant and um unnecessary what what I will do is every meeting any postings we will have between before the next meeting I will give you a list of all the postings that'll be that'll be coming up and that'll be on our uh on teachepoint moving forward I make a recommendation that we I would like to make a

074proposal that we go to that system instead emotions made by the superintendent of a second okay discussion I don't remember the year that um the ability for the school committee to hire was taken away but it was a long long thank you I knew it was a long time ago um so in fact it's there's no need for it unless it is something that's new and not in the budget which we would then have to approve to be in the budget so I go along with this but I would ask that um we continue to see the list of names of people that have been hired with the town they're from which we've been doing so that we continue to know the people that are employed after they've gone through the process of being hired

075on our what's it called Teach point thank you okay are you uh we would have recommend um yes absolutely right a lot of school districts are going away from school Springs it's not the most effective um method on top of that we've gone through this before this has been brought up before the committee several times so it also bothers a question to me once again we're back at this same conversation about not bringing things before us and if we're looking at being transparent are we looking at why Physicians are are not filled or people are leaving this is another example of if we need to put a policy in place to be proactive to make sure we're retaining people and we're not seeing that we can't calculate because I don't know how many other school

076community members outside of probably Maryland and myself I don't know if Leo goes on school Springs um I should go and look to see what jobs are have been posted what jobs are out there when a job has been posted um and going back without committee many minutes um to make sure that they were brought before us so once again this has been something else another item I disagree with you okay just in that comp uh just to comment on that Frank I think we uh missing the boat is it wasn't a transparency thing they're still going to bring it to you it's just not going to be voted on because it's already the money their salaries are already allocated in the budget [Music] right but but the position is still going to if an

077English teacher if an English teacher leaves and we have to replace an English teacher from the way I understand it is the superintendent is going to still say so and so was uh was uh was hired for the English to buy it's just not going to be voted on which is kind of kind of redundant because the money their salary is already there but if the English Department has five teachers and needs a sixth for whatever reason the sixth teacher would be voted on because it's not in the budget Leo I'm um I'm aware what John has requests okay then but it's still transparency that's going to be hidden so whether there's a fifth teacher added or not that's a brand new position and the money is allocated there but once a teacher leaves that

078that teacher is not going to be coming back in we're not hiring a new teacher at the same salary it could be higher it could be lower than that person based on on the grid they fall down so it is a brand new position regardless if it's in the budget it's where it falls on the grid yeah it disagree Mr Hayden oh okay anything further we have emotional I get them to get confused this year we had him we had the motion to ever say uh I just want to repeat what you guys said so that I understand it this um motion says to only provide new position to the district committee for approval but I heard that Sherman saying that every replacement is going to be brought to us that it was a replacement

079done for whatever teacher's values is that correct because that's not what that says this says that only new position will be provided to us did I misunderstand it and I also want to say that this came to us before and is coming back again and my position is still the same I do not agree with this because I had to agree with Mr surilou this is taking away from the trans person from the communication absolutely what I mean I know it takes time but that is part of our requirements or our you know things that we need to do as a community um we're not going to be voting on the replacement position if it's already in the in the budget and if it's a replacement position that's in the budget no you won't be

080voting on it you'll be notified that that position is going is being posted but you won't be voting on whether to to approve the posting or not because it's already been approved in the budget and uh not necessary it's redundant and there is transparency and that I will provide you with uh all the new hires it doesn't take any anything Authority away from you with just simply uh makes the process easier and uh quicker in that I can then hire people more quickly without having to wait for a vote every time we need a teacher or we need a position filled in a timely manner but that's not what this is this only says we're only going to be provided new procedures if it's a new position then I will bring it to the committee

081for a vote if it's not in the budget if it's not in the budget then I'll bring it to the committee for a vote in order to put it in the budget Vivian did you have a question Frank if it was in a timely manner and once again if we needed it to have a special meeting to get something done that could also be called within a timely manner hey is there anything further no other hands fingers or anything okay all those in favor all those all those opposed would you call the roll please when you have a moment Mr tabox yes or no yes Tesla no Mr Needham yes Mr Cirillo miss Mama no Mr Fitzgerald yes yes motion carries 4-3 okay uh updating on uh updating on grading uh committee progress foreign yeah

082no no I don't I don't believe so so I wanted to share with you the uh we have a grading policy committee that's working on making a recommendation uh to uh the principal and myself and which I'll bring to the committee when the work is completed uh it started uh this winter phase one was I'll go through the uh the action items and the timelines for the grading policies work so phase uh 1A was research that was done um beginning with the discussion well I won't read through each one of them you can do that but there was research done in Winter the winter of 2022 they are um looking uh to find out and come up with the more Equitable grading practices and policies within the school district they looked at other school districts

083uh policies and practices and they're uh they've been as a committee reading a book called grading for Equity I thought I brought a copy oh here it is they're reading this book here if the committee would like a copy of this just let Sue Lally know and we'll get you a copy this is the book that we're working with uh that the committee's been reading and uh trying to look at some thoughtful ideas and uh other methods and practices that are going on I this book is uh well written and has great ideas and recommendations for why it's important to have grading more Equitable and fair for our kids particularly kids who are struggling the most in in school and how to deal with it with regards to grading so that's part of what they've

084been working on um then in March they started developing doing a development based on Research integrating for equity and others in the field they've identified objectives and action steps that the new grading policy will achieve for the students for staff for family and then develop a theory action for H overarching objective in April which is this month again working on development transform current grading policies to meet new objectives and the action steps identified during part one of phase to develop cohesive booklet with identify strategies from the Decap to support the implementation for all students printed draft copy of the glts grading for Equity booklet in May 2023 final development presentation approval present grading policy to the leadership team share the grading policy with staff with open comments and feedback from the staff and then present

085the grading policy to the school committee for approval and then in June 2022 23 identify professional learning to support implementation creating timeline for 2023 professional learning opportunities and alignment for assessments and Grading so part of this process will include professional developing professional development work that will be done particularly in the next school year and then in September through some of that professional development work the implementation of an equitable grading policy so that's work that's going on right now with the grading committee how can you come up with a question on all of that go ahead I don't mean to pick a scab here but will this grading policy include the um freshman exploratory okay did I pick the right this grading policy will include all grading across the board Mr Hayden Mr lawyer the grading

086committee is a made up of vocational and academic and what's the balance as far as the vocation so the grading committee is made up of Administrators both vocational support service in academic uh leadership members when you say academic leadership members are they teachers or administrators the grading committee is made up of Administrators don't you think the academic teacher should have a say the teachers the teachers will have have input in in the process as well at some point once they've put together once the administrative team have put together a recommendation before anything is brought to the to both the principal myself which is part of the process uh the The Faculty will be able to weigh in on on the conversation and also weigh in on recommendations as well in this process they will have

087some say in the process they're just not developing it at this point but we'll have some say in the develop final development of the process of can I make a suggestion that the teachers and Vocational instructors be part of the committee before you make all these policies the committee I I believe the committee that is putting this together uh they're doing the actual research they have the expertise in the background I believe to do the job effectively and then bring it to the teachers for uh it's not a teacher driven um process it will be a process they will have input in and and also have the opportunity to weigh in and on and make recommendations as well but they're not the developing team for this we're not including teachers in the development of the

088pro of this but they will have their their voice will be heard in in the outcome of the final product that comes to the committee the teachers will have some say and some input on it they're just not the developing team that's putting it together [Music] foreign took me a minute to find out figure out what you're trying to do with this is this something the department and I've heard the department is looking at new ways of grading this is something that came out of their recommendations the uh I'm gonna let sulant to that because she's been working with the committee I'm not sure if they've had looked at any of the Department of Ed's uh recent recommendations that they've made I can share a little bit of context so we have the instructional leadership

089team members Representative members of the instructional leadership team are working on this grading team and as superintendent Lavoy mentioned what they're doing is um looking at different research they're doing a book study and they're taking it apart and really looking at other grading policies as everyone is aware there's certain districts that are going to more competency-based grading such as just like the vocational side like they have a competency part we're not ready to go full competency-based grading so what we're looking at is to identify certain grading practices as part of a change in policy that will move our grading policies more Equitable and in my report later you'll you'll see and when you get a copy of it you can look at even our Equity audit made a recommendation around coming towards a more Equitable

090grading policy but I do want to speak also on Mr Hayden's question because it's a policy change we're doing the research but there's going to be um input we're going to do a presentation to the staff to all staff because the staff we need their expertise we need their input and their feedback we're also going to need staff in terms of the implementation and how we can support them so they'll be an opportunity for any staff member to also do a book study on the grading for Equity there was a grant last year that the Department of Education did put out in terms of identifying districts to have an opportunity to do more work around grading we did not participate in the grant however there's a vocational school and several other schools and we'd be

091able to actually benefit from the work that they've actually shared so in terms of the work that the Department of Education as they are looking at this as an area that supports equity and so we are learning from them and there is another Grant we may look to participate but last year when the grant came out we were doing so many other things we didn't want to add one more Grant but the we've benefited from some of the resources that the department has recommended that book and several of the other books at the department recommended we're actually looking at yeah so basically some of this one of the books that department of Ed recommended how does that um based on some of the research that's been done how does that compared to our population can

092you say more about that inflation of students um social economical backgrounds and so forth um you know and we'll probably share some parts of it I think um that definitely aligns with what we're trying to do um in in terms of like identifying areas where our grading practice we've talked about Ella before even in terms of bias right removing bias from from grading practices and it's just something that we all work on but I do think it aligns nicely with the work that we're all trying to do because as we know Massachusetts is number one in education but for some not fall um so I want to make sure that and I know that department it has recommended several of these um and looking to steal away from the several practices but I would make

093sure that our population of students are being are Equitable in how we're doing this one forward once this is just kind of the superintendent keeping you updated in terms of the process but this would be a policy so there'll be a full um recommendation and a presentation to this committee once it is we're hoping to have it ready by the end of the school year so we can work on implementing some changes for next year but we will not we'll make sure that it's all ready and that you'll have all of the data and the information that the committee's actually been working on whatever the staff gets you'll have as well to consider anything further okay moving right along uh principles report welcome back I segue that um so I just have a brief report

094tonight um I also just wanted to share some context and share um today was day one for my little Reggie that's my grandson and he started in the daycare center today oh wow cool so just some context to see he had a great time I guess he went home and fell asleep because he was so busy um so I only have one item on my agenda tonight you can pass those down foreign [Applause] and I are excited to share the equity audit that you've heard about um it is finally um it's finally finished and we also in terms of transparency this was shared out with the entire glts staff they have an opportunity to go through it we want you to also have that same opportunity this will be also a public document that we

095will share on our website and also with our families as well in the future today our instructional leadership team members of the instructional leadership team had kind of a workshop for us to kind of go through it there's a lot to digest here as you can see I won't be discussing it all tonight um thank you but we the superintendent and I plan to do uh more of a presentation with outline action steps and how we'll use this in our next meeting but we before we gave that presentation we want you all to have an opportunity to review it one of the things that helps is that in every section there's kind of recommendations that go along with it I'll also share the digital copy because the digital copy has a lot of links in

096terms of resources and recommendations this report also includes the data sources um so this data there's also a bio of Dr Meg mayo Brown who actually did it um so the data collected to perform this Equity audit came from multiple measures there were the um the auditor looked at all of our performance attendance enrollment graduation dropout rate discipline rates she also did a huge review in terms of a document review she even references when you read it she even references school committee notes so she really did kind of a thorough job and she also did in the beginning of the audit she started with an equity and inclusion survey to all stakeholders so you'll see that throughout the document just briefly the areas of focus that you'll see with targeted recommendations one of the reasons

097the superintendent I wanted to share this is it really aligns nicely to the work we're doing with the five-year strategic plan one of the reasons why we also want to share it out as soon as we got it back is because the um strategic plan different the different strategic plan teams can also use this as a data source in terms of aligning it with their work so as I mentioned on May 9th the superintendent and I will have more of a presentation that will just point out some highlights of how we'll use this not only in our strategic planning but our school Improvement planning and also in different areas so it's it's a great document today the instructional leadership team had an opportunity to kind of break it apart and come up with some areas

098of highlights some big ideas and we also are breaking this down to what we can do now what we need to stop and think about and what we need more information on and once that document's done with our full leadership team we'll share that out with staff too so it's a big document but it has some great resources and um I think that it does point out that the work that we've that we're doing slowly but surely is moving in the right direction yes but there won't be a quiz I promise questions does that conclude your report yes um our my students aren't here they will be back in May 9th they they weren't able to make this meeting so they'll be back on May 9th Frank quick question I'm looking at Chronic smts I

099mean how 10 percent uh 10 the more people are out how does this affect the grading system this new greatest system well how would this new radio system if put in policy of um applied to Chronic absenteeism well I think our goal is to have every student in school every day we do have some students that have absenteeism issues we have a new um member of our discipline team that's totally focused on engaging students and families with absenteeism I think our new what we're trying to do in grading is really it's it's about what students um how they demonstrate what they know but I don't necessarily know that we have any plans on changing our current attendance policies I don't know if I answered that or not uh you did um I know that attendance

100can affect the student's grade the current and we're looking at this new grading system to be approved eventually I'm just currently wondering how that will play in it with students that are chronically absent um so so um that's something I want to see and if you could provide or through human superintendent Friday um a number of how many students are chronically absent I'm actually through YouTube Leo superintendo okay thank you anything further thank you all right um District committee priorities I see none policies appreciate a motion on Section B Be Dash School Community meetings um you know it's a section I'm sorry this section B let e you know I'm sorry yeah I'm the old business right but no this this is our policy manual that the committee has that we're working on a little

101bit every month we take one or two one or two of the issues every month yep um report of the committee well well we'll go there reports of the community you already passed all right I thought I said reports if we had subcommittees if we had a committee that needed to make a report which we don't okay um yeah no you're right right no I'm saying if we if we had a committee if we had a building committee okay that or um oh no I'm sorry uh if we had a committee that had to that met and had to report back to this committee it would meet they would be discussed there thank you and their priorities okay um do we vote on it no I have a motion on uh section B a second

102second oh any discussion uh Frank I'm good are you good yeah all those in favor all right what opposed okay uh new business see non-tabled matters are we prepared to take this off the table John the emergency response to safety to take emergency response and safety protocols on the table of banners for discussion which one so move have a second if I have a second all those in favor superintendent are you having a packet provided to you there was a question about medical emergency response plan and so I I didn't see that and you got this evening plps is Medical Emergency Response plan that's made it through the department of debate uh for a year and updated every year so that our existing plan as it stands now one of the other and it has

103in the plan also lists uh everyone that is CP CPR a AED and first AIDS athletes and plus what their certifications what certification they have easily particular areas of expertise and also for um in terms of CPR for staff [Music] um we have in there um let's see uh students are trained uh high school students are trained in health classes for CPR we have an ongoing course that's offered for uh you know CPR instructors in the building uh who offer courses um and uh Tara who is one of our phys ed teacher on a regular basis when they are when there's a need or a desired someone's looking to be able to offer a training for CPR and uh first staff members who want to get certified in the CPR instruction um we have professionals

104here in the school were trained and uh heads-up program to be able to identify when students may be dealing with a concussion um particularly many of our athletic coaches performance for the superintendent I'm sorry foreign first aid and AED trainer many of them says first aid no that means they don't have the training but they do they do have CPR yeah yeah um I'm going to check information but I believe I believe again I don't have the the I'm not 100 sure but to do CPI you have to have first aid because you know it's it's a it's a set of things that you need to do and then the CPR is just the part of the first aid that says care but I'm going to confirm that and I'll get back to you because

105I believe if you have one you must have the other one um also I read that there's 10 AV station within the building and that means everybody knows how to use that I suppose you know you have a protocol to go if you if they need it what to do because those should be locked yes I suppose that's part of the training yeah okay um I would like to see those um not today obviously but I would like to see those um those um stations sure I don't think it's a lot but maybe this school is really big so I suppose it's it's good um okay um so another question that's not about the first day of CPR or AED there was another Island That was supposed to be in this um table agenda but

106I only see one so I know I've received may I speak I can speak right even though I'm not talking about it first okay so there was another item that I asked for um interview Excel interview information I know I've received an email from you particularly to me hope I hope you send the email to it because I I didn't get it I only got one you send me an email on Thursday the 20th which I read it this morning because I was on vacation I was out of the country I just came last night and believe me it has been uh ah very very busy day today but I read this today and um you know you spoke to the attorney according to the email the attorney the attorney which is the district attorney

107meaning is our turn attorney right okay yeah so you talked to him about my request and um I even said if I have questions to call you obviously I just read it this morning so in the email which I want to read from the district attorney it came from Mr chair lamontette um superintendent April 20. um it says recently contacted me with the concern regarding a request from the school Committee Member obviously me especially Super Nintendo indicated that the member has requested copies of all available employee interview statement yes I did father indicated that he was concerned due to the to the confidential nature of the records being so and asked my opinion as to the legality of the request Mr Lavoy was no aware of the specific reason for the request and since you

108were not aware I'm just gonna let you know that I have a few um exiting interview being both brought to my attention and I wanted to see a specific information before I even bring it up to the committee but I'm giving you that reason since you didn't know that and it was also not aware of any personal matter currently before the committee at this time after speaking with Mr Lavoy I first contacted Yani aljala which is it actually spelled wrong I know it's Janus um the human resource director to review what if any documents were available and inquire as to these circumstances um as to how the exit information is requested from a backhating employee me Smash what is written here but again I'm gonna do my homework and I'm going to bring up the

109the information for the next time because I I found something different but maybe I'm reading it wrong as well as the state privacy status MLG and those numbers so I don't make this father um bigger father in accordance with the greater Lawrence Regional Vocational Technical High School District police and manual the superintendent director is the official custodian for personal files and has overall responsibility for maintaining and perceiving the confidentiality of files within the provision of the lot see section [Music] specifically state that personal records are considered confidential under the law again I'm going to State the confidential is personal information which means name address all those things are the confidence in part of it and here it says highlighted but yeah I understand that um more importantly It is Well settled on the Massachusetts lot

110this cool community members do not have access to computation record related to students or employees except for specific circumstances where a legitimate need to know reasons apply I have a need to know reason just because I already have a few um um things that I want to broke forward but I wanted to confirm whether I was able to bring it forward or not [Applause] um okay in light of the above the above the committee may only request personal records if the committee as a whole has a legitimate need to know basic for doing so according to the family educational rights and Privacy Act of 1974 a school official has a legitimate educational interest if the official need to review an education record in order to fulfill his or her personal response professional responsibility as noted

111about it is unclear why the record are being requested but given the nature of the request all exit interview statements establishing a legit need to know basic will appear I don't even know what this means divorce and I didn't look for it I will the views which means um okay serious thank you on the stay low the superintendent is charged we overseeing the day-to-day operations of this school district and including overseeing personal matters accordingly the committee's involvement in personal matters is generally limited to those instances where instances when a specific matter are before the committee the most common sample will be a specific personal model brought before the committee for heating in which the members will have a specific need to know Basics to review the personal file even in that instance however a review

112will be limited to the specific documents necessary to fulfill his or her professional responsibilities second I understand that the request was from a single School Committee Member this is the best part um it was from a single School Committee Member and not from the committee as a whole following a majority of the boat just I'll clarify later it is Mo it is important to understand that the authority of the school committee comes from the body not from any particular individual a school committee members had no special rights or privileged other than other than those two parents and to parents and citizens I'm gonna stop there for now because just wanted to make a clarification here we I asked a idea request we all do requests all the time never ever in three years that I've

113been here we vote to get a request to be brought to this table this is a public hearing we all hear we all make this Quest so this statement is absolutely wrong I didn't ask for emotion to be second and to be voted against I asked for request just like we all do so I needed to clear that up um see involving issues in school governance major issue identify by the National School Board Association and the Massachusetts part of the district government and support project 2017 seven Edition okay because all power of the school committee are the derivated okay I don't know how to say that uh from State lot are granted in terms of actions as a group member of the school committee have authority only when acting as a committee legally in section

114which I'm in section and I ask for the um requesting session so um see the greater law in school police Emmanuel the school committee will function as a body yeah I know that in all policy decisions and all the matters as required by the lot will be settled by an official bolt that's not part of making a request in light of the above it appears clear that a single School Committee Member acting independently and without Authority from the committee which is false because I did it here in Open Session public session as everybody else does requests so please make a note of that um because this letter says that I I had no right opportunity to do a request so that means that none of us here as a committee has right to do requests

115that's what this says unless it's just to me and I'm the only one that cannot make requests any requests from the committee must be supported by the majority of the vote while in section at a pro property called midi we were in a meeting so again representing we are all representing our citizens from each town and yes we can make requests as long as we're in public public session which that's what we are right here right now all of us are together and there was no objections when I make this request based on the about I have directed the superintendent to refrain from producing the records at this time due to one the confidential nature of the records that have been requested to the Assurance from the school that the records will be maintained as

116confidential three and the lack of formal action by the committee following a majority of the book if the committee determines collectively by majority of the vote that it is a legitimate need to know basis for a specific person of record I will be happy to revisit the issue at a time so again I'm going to make the request I'm not asking for confidential information I still want to see it's an interviews um and unfortunately I don't have to I have a couple of them a few of them I left it at my house and I don't have them here so I will bring one again I'm not reading names anybody's name address or if personal information it's just the body of the review I remember many many many many many many meetings ago we I

117ask actually if we were doing excellent interview and you told me not we were not but obviously we we do we do have extreme interview because you have also presented through your presentations and your evaluation and all that things that we do have do have excellent interviews so I'm gonna make the request again and I'm expecting to see a examine interview okay all right I'm gonna have to put that in the form of emotion we'll wait for Mrs Fitzgerald to get back okay here she comes uh the problem with I'm not making motions this is not important it's not gonna happen if you make a motion and it gets cleared by this committee excuse me that means that none of us are going to do requests anymore right that was like it was the information

118that you would use I explain to you what the problem is I I probably only done three or four exit interviews in my life but I know from an exit interview okay if you can read between the lines on certain exit interviews you could be able to tell even which department that he or she came from okay but even I would have happened today but then you take out the holes the whole thing Frank there's a body of inter of a interview that can be shared yeah if you want to make a motion and if it passes the committee with the you know with four votes you can get the very convenience just say it's that's you got an attorney's letter right in front of you that we pay it's a little amount of money

119for his legal advice and that was that was his vice Frank yeah and I'm going back to the minutes um and I remember when soiler made the comment and I know Tom has asked for this previously and he hadn't also made a comment on that day and I don't see it in the notes I don't see it on the table matters either or future boat matters I I ain't right I gave her the courtesy to to come up at this time rather than to wait another time you know I didn't realize it was going to be a 20 minute uh you know no no no I just gave her the currency to to the to him we put it off to another meeting we have to vote on something else but I'm looking back on

120the minutes of our last minute right being winner when it was brought up and it's not here and uh I mean are these I don't see it no it's not there because they they didn't put it from the last and they didn't put it again from this time they just kept taking it off you're looking for because the last minute I had to ask for it again and I asked for this for the first aid that was brought in and I asked for that and it wasn't even mentioned that's why I just had to bring in this this email that I received but hopefully you'll receive it too yeah everybody saw me I missed something what happened what was the last thing you said I said I didn't see this was sent to everybody was

121just sent to me last Thursday yeah I just saw the email too yesterday um and then I didn't see your name I wasn't part of it I guess no okay there we go review yeah um well I'm actually glad that this is being brought up because it leaves me confused as a member considering that that we have made several requests in previous meetings on like many many issues um whether it's data from student surveys whether it's data from retention so at this point this letter leaves me confused as to what like what would what would require a vote to request certain information you'll be perfectly honest with you whatever comes out of either one of us mouths you should get voted on she's absolutely the attorney is absolutely correct do we do it all the

122time no Okay the reason this one here brought up the red flag is it was personal information on the person okay whether you put their name phone number date of birth wherever okay I'm presuming I haven't read I I don't know of any I haven't read any you depending on the interview depending on the verbiage you could probably tell which department he or she came from and if you did enough investigation you could probably tell who it was who actually wrote that that interview and that that's what the attorney is saying we do not have a right unless we get four members that say yes I want to know it do you see how that's your right now it does and from now on not one as long as I'm chair here as long as

123you want to know what time of day is I'm going to ask you to make a motion I know that's being sarcastic but where that's the thoughts we're going to do if we if that's what Zoila wants I did it as a courtesy to try to move things along and when a Committee Member wants to know how many parking spaces in the back parking lot okay from now on we'll get a motion on it and we'll get four members or a unanimous member but I would hope that I would never take an ask how many uh members you know exit interviews I would want to see because I even I never said anything when she did it because I knew she wouldn't Zola wouldn't believe me that it was I it wasn't right it's not

124right to have it's not right for this information to have it so just to complete it then okay and if she makes a motion no no I I understand I understand okay it's a mistake that I've made for the last 38 years well 35 years of each year and I won't make it again like I said anybody wants to know anything now we're going to have to have it moved on okay no matter how little if you want to know what the menu is at the cafeteria I'm gonna make a motion on it and we're going to get it you know approved if everybody if we get four votes or a unanimous vote you'll get the information if not you're not going to get the information okay and and I don't believe that I know

125she made the request again I don't believe the request is going to be followed up on unless she makes a motion gets a second and we'll probably do a roll call and uh then she yeah this thing's not working um she's not she has not been the only ones yep I got it yeah um I know that she hasn't been the young person that has made that request [Music] before we go further um I hadn't made a request of John and you which I will once we finish this I will make that in a form of motion um just before we call be on the same page right let me just saying well make free make requests you know we'll do it we'll do it that way it'll be the waters but it'll be the

126right way to do it you know what I'm saying oh I'm sorry what I was going to do is uh give Zoila a recommendation and it goes to every school Committee Member then contact your mass Association of school committee members um and address those concerns and kind of verify through them um the requests that you're trying to make and if you are within your legal bounds within your position to make that request and based on the the response that you get you bring that to the the committee yeah I got that actually that's one of the things I have in my list to do because making a motion here I know it's not going to pass because again we need to have the friends and we obviously we don't have that it's very convenient right

127now for it for this um table for this school committee to close everything you know and I understand that so there's no need for me to make a motion that I know it's not going to pass but I'm gonna do my due diligence I'm going to keep reading I actually go into study this attorney letter because I I believe if I I'm correct that some City seated um Legal Information here that are not matching but again I need to do my homework and I will do that and thank you for the recommendation I will take that um follow because I do I'm not going to let this go yeah we'll just let it go no I'm not letting it not go so just letting you know this is very personal and I feel um that

128we either we actually want to protect people's information or or my opinion I'm gonna go like the Lord the Mr attorney is his opinion that we might be hiding something again my opinion Frank Frank do you want to say something um yeah actually I want to make a motion to get the comments from exit interviews um provided the last 10. comments exits okay there's a motion on the table second discussion superintendent so you microphone providing interviews the committee can vote to do that but one of the comments that the attorney made was that there needs to be a legitimate reason to know the information I'll give you the answer to that right now okay legitimate reason for such a thing is for us to make sure that we're providing actual policy to make sure that

129we're retaining staff and not losing staff um to go other places because we spent a lot of money and time making sure that we're training our staff for them to go somewhere else so far as to know what it is that we can do as a body to make sure we're retaining those people I'm sorry don't read the motion again no the motion part of the motion is the rationale for the need oh okay yeah yeah okay I'm sorry anything further would you uh uh call The Wolves but we have a second I'm sorry yeah a second I'm sorry I figured have a please get the motion okay we're going to um Frank I would like the uh comments the comments produced for the last 10 people that have left the building uh to be

130you've given to us right correct correct for the for the purpose of making sure that they're leaving for whatever reason greener pastures instead of that that's I'm satisfied for for being here yes to ask this question but does everybody participate in an exit interview or can they say no I don't want to do it right we're not going to kind of give what we don't have okay so in other words it's just the last 10 that agreed to do it all right thank you okay emotions were made secondhand could you read the role please yes yes Mr Cheryl yes Mr dialog box yes no I don't need this evening okay yes uh sorry yeah you still have one that we pull off the table where is the response off the team and we talked about

131it nothing to vote on it just information there's information there's information yes yes it's been speaking of the mer I just wanted to clarify um something Zoila said by way of asking a question I believe you said that if you have first aid you have CPR that you have one in the other or no I said I'm sorry oh my God you can I got it you can be first eight and no CPR but I don't believe you can be CPR without first aid yes you can have each independently of the other in fact their expiration dates are different so I know that yeah but I thought that we you cannot have the CPR without the first thing first thing is yes I know it can be by itself yep is that I didn't think

132it will go without this the no you can have CPR without having the first date but I I also wanted to look for that one yeah thank you um add one thing to the ads that are outside um and they are set up so that a bystander can do it so um you don't even have to be trained in it because the instructions are verbal and everything and I'm just saying that so that everybody knows okay moving backwards just a bit um sitting in here as chair I just want to let it know now let the record show now that I will not while sitting in the nearest chair allow any of those exit interviews or any part of them to be read in Open Session okay whether they say someone's name or not they

133will I will not allow it and I don't have I don't need a vote from anybody here to uh to approve that you can read them yourself and they could be maybe discussed an executive session but they're not going to be read people's private they're not going to be read here in Open Session okay just so I want to I don't want to pull something three weeks from now and they say well now what are you trying to pull I'm saying that they won't be read okay until next April when you get a new chairman and then they possibly can okay all right moving right along uh resignations none leave of absence none retirements appointments job postings superintendent let's take three at a time please um first one first job posting is Freshman Academy leader

134this is per local 1707 contract school year 23 24. this is a new position and you should see the attachment on this position um they will work under um the supervision of our our assistant principal assistant principal uh discipline or office well yeah why don't we do that because the invests are all annual positions right yep okay can I have a motion of a second for what I'm sorry second number one second okay of a discussion okay go ahead wants to hate him with this one for this new position because we paying them um more than me uh existing principle no this this position is in the teacher's contract it's in the teachers it's a teacher position yeah anything further Mr Adam okay did now do you move your second all those in favor any

135word opposed okay the following are annual positions uh homework Hub up to three teachers for homework Hub one homework Hub facilitator and up to two substitutes of support program this is a stipending physician certified special education teachers up to five one week of the summer school paraprofessionals one week per one per week of Summer Schools stipend during the summer English language development curriculum scope and sequence project up to five teachers for ten hours stipend summer summer curriculum development seminar revision one teacher to develop curriculum and course materials for seminar course type in summer we'll take Doses and we'll have a motion on those discussion all those in favor anyone opposed continue please uh summer curriculum boot camp one teacher to develop curriculum and course material for seminar course stipend summer Al summer program up to

136four teachers four paraprofessional support El summer programming stipend for the summer new teacher orientation facilitator up to 15 mentors One Mentor facilitator one CTE year two facilitator stipend first okay you have a motion grab a second discussion all those in favor anyone opposed to you please summer reading support up to three teachers or paraprofessionals to support summer reading up to five hours each stipend summer position summer Reggie recovery up to three English teachers up to three Math teachers up to three sites each is up to three history teachers up to three special education teachers to provide instruction for student credit recovery academic courses one facilitator one nurse and two paraprofessionals stipend summer yeah oh did we I'm sorry okay freshman 101 one facilitator John Mr sorry yeah oh Fred I did miss it freshman 101

137facilitator up to two English teachers up to two Math teachers up to one SEL study skills instructor up to two pair professionals make a motion please discussion all those in favor anyone opposed coaches summer 23 John coaches summer 23 coach phys Ed conditioning physical conditioning fall season 223 cheerleading golf cross country boys soccer girls soccer girls volleyball went to season 23-24 boys basketball girls basketball indoor track wrestling winter cheerleading swim season spring season 24 outdoor track tennis boys volleyball baseball softball C attached game workers athletic security athletic video equipment manager Reggie's on the Move athletic rental security weekends athletic rental security field maintenance correct discussion yes this is uh Mrs Patel yes I didn't see anything on here about um La Crosse or hockey okay John can you answer I don't know that's uh that

138because they're not uh actual uh Sports yet we haven't approved them for full-time sport programs yet more like a club sport yeah anything further Frank did you have something oh okay all those in favor anyone opposed okay uh uh okay future agenda items executive session there will be needs for executive session for the purpose of collective bargain contract negotiations collective bargaining earlier I'm sorry go ahead earlier um for a number of chronic absence you can make it into form of well that was before before that episode I had made a request for for information on how many students we have that chronic absent and I want to make that informative motion yeah earlier he just he made a request I suppose a second just uh second third I got a discussion all those in favor

139they were opposed okay uh it will be in a need for an executive session for the purpose of contract negotiations or collective bargaining whatever you want to call it yeah no thank you could you no no we're gonna go over here to this classroom over here where we used to go before I'm sorry yeah oh you've never been there no no you've never been here could you call the law for the purpose I thought we had a second okay um yes tomorrow yes Gerald yes yes thank you yeah we're coming back inside the road again so there's going to be trucks starting 7 A.M to 5 PM so if you change dump trucks so he is recommending that we send um that we said her public comments and writings because I guess there's other routes

140that they can take it will impact more than this one so they chose I guess it's going to be pretty significant um yeah so I guess the public hearing but I think right at the public hearing was um right over on whatever Road whatever their facilities yeah yeah but this is I mean obviously but this is the room it's River Road you know how bad the traffic is now there's going to be dump trucks I guess it's a big project s yeah I'll go through it you know and then can you call Chris okay Roblox anymore and plus I needed to be distracted that was your turn mine was good too it's great yeah I kind of skimmed in scans [Music] it was nice all right it sounds good you know what it I was

141I was doing appraisals I thought that I wasn't getting any service yeah I'm like what's going on but I'm showing Mars okay it's um our new systems no I know it was it was stuck in okay okay [Music]