District Committee Meeting (Aug 16, 2022)

001okay the chair accept the motion discussion all those in favor anyone opposed okay thank you very much um consolidated cash reconciliation report there's a handout evolving fund report is in your packet in the butt yes i'm sorry yes i had a question on the revolving fund i realized that at the top of the revolving fund it says fiscal year 2223 but it has never been reported as just a fiscal year because revolving fund is exactly that it's a cumulative thing and for instance i think the last time i checked the facilities rental had close to a half a million dollars in it the pool account had a hundred thousand and so on so it kind of looks like we're starting from scratch and i would like it to be reported in the future what the

002actual revolving balance is for each account john i didn't realize i think melissa might have done this i didn't realize she did it until just sorry so i'll talk to uh i'm sorry yeah i think that this melissa might have done this she's not here tonight because she had a an appointment but um and she probably didn't realize we didn't start over i think she i think that she did this i didn't realize she had done this so um i'll get it straightened out tomorrow so that we'll have it fixed for the next meeting thank you i can send you a report before that if you'd like once once we make the change before we go forward with that is everybody okay with that uh changing that keeping up the same format that we used

003to have no problem okay okay budget report is in your packet okay they're all for informational uh communications uh articles uh aff oaa and greater launch technical school concluded a product uh product uh development challenge to support ukraine public participation this evening i didn't see anything written down okay superintendent evaluation francis frank i mean you wanted to talk about this when we did the um put the summon um when some of the report was done we were supposed to have done having a meeting or a special meeting based on um what the circumstances were in virginia past it should have been a special meeting where the board members actually had to vote on the final composite of the evaluation making the valuation that was submitted to dc invalid because this board did not vote on

004the final vote okay i do have to disagree this committee put together the format that we wanted to do do you have any input from other members well my question is does the format should the format be consistent every year when an evaluation is done because it is slightly different from the procedure that was done the year prior they they have changed over the years they have to say that they've all been the same i i'd be lying to you they they do change they get tweaked they get changed so okay but um so to add an additional question to that is there although there are changes is there any um protocols that need to be consistent yes in terms of how an evaluation is done that is beyond our um decision like that's something

005that is required by the state in order for us to follow certain protocols that i'm aware of as far as doing the evaluation every member gives their evaluation the evaluation report gives it to one person who compiles it and takes the the compiled numbers puts them in an order and then it uh it is presented one second all right oh okay so and i took the re i really took the value the super 10 evaluation training over the weekend and i mean over the summer and it was we were told once again um step five at the end of the cycle the superintendent presents his self-assessment along with evidence to support work done to achieve goals and meet the standards agreed upon at the beginning of the cycle individual school committee members consider this information

006along where they own observation evaluate the superintendent most commonly the individual evaluators evaluation are compiled by a member of the school committee into a composite evaluation this composite evaluation is then discussed and voted upon as a final evaluation of the superintendent in massachusetts this is a public process conducted at the school committee meeting so we were he was supposed to come back here um and the members who had to vote on it before finally to finalize it and before submitting it um to the so that's it yeah i do have to disagree um like i said uh the way that the committee had uh you saw the minutes that i i think we i actually sent you amazing um the minutes and and to the the superintendent evaluation is the similar to the administrators and

007the teachers the only thing is his evaluation is done in in public and is just before the final the final one is voted on by the members of the school committee then submitted to dussey making the whatever we submitted to dusty invalid yeah i do i do have to disagree yes i i feel that it was a matter of miscommunication within the committee a few of us thought a certain date was the drop dead date for submitting it and we did others thought it was another date but then it was my understanding that once all of those were submitted it would be sent to us which it was and then submitted i did not believe that it was another vote because i really believed that once we submitted it we had our input so i'm

008going to make a suggestion that going forward we changed the timeline so that perhaps by april as early as april 1st maybe april 15th or whatever that we submit it so that then we would have time for discussion but i i felt like i had done what had been asked for the committee and um i you know i i see this submission that was done and everything so i just would go forward that we do it earlier you know this is my first time evaluating the superintendent officially but i understood the last meeting when we voted on it i'd even asked the superintendent if everything was done and ready to be posted and he said they were just waiting for the academy leaders and then they would be put all sent in to where we

009had to now if we were going to call a vote on it was that mean that somebody can disagree with my recommendation all the papers that we filled out to evaluate the superintendent that means that as a committee we vote on the process the final composite if comments are going to be added that's we vote on the comments to be added and so forth and then at the final once the document is completed we make a we vote on the final document then that document is submitted to desi the process we didn't do was vote on the final composite of the of the evaluation to submit to the department of ed um and like i said i retook the training i still have the papers i gave you a thing that also explains that process

010that it should have been evaluated now do i agree with everything on the evaluation i could have but at the end of the day we didn't vote on it so the process was tainted so that process should have been completed um now the only way that could be done by the chair just doing it and putting everything together is if the committee sat and voted on to do to do that process where once it's submitted it goes off and we didn't do that either so my suggestion moving forward is to having the massachusetts association school committee come back here and redo for the members a a training on the superintendent valuation because it is a different process although it's similar to the administrators and the teachers it is different because the superintendent valuation is the

011only evaluation that's done in public and just to be clear this is nothing against the superintendent i just want to make that clear because i think john and i have a good working relationship this is about the process that wasn't followed correctly i do have uh disagree again totally uh if you want to call for to have someone have a a um not a seven i guess we'd call it a seminar a seminar i mean if you make a motion and the committee agrees to uh to do it we'll we'll call somebody in uh we'll notify somebody and have another training session but it's up to you if you want to make a motion and you get a second because we also if next week we have to start setting his his goals and his

012to do evaluation so i think we should have another training and i would and if you want to have that in the form of emotion then so be it make a motion i'm all for trainings but we had one and not every committee member attended and um i just feel like sometimes we have these seminars and trainings again which i'm all for but if we're going to be inconsistent and forget that there is a process and procedure to do certain things and we're just going to bypass certain things that is required by deci and the committee is going to do their own way of evaluating the superintendent then i just find that the time that we're um taking out of our day to take these seminars and you know to take these trainings are going

013to be very inconsistent as to how we operate when we are doing these evaluations um and then from my understanding we did vote on submitting uh these evaluations um to to uh to leo to make the composite but that that is what we voted on was to submit those evaluations to him um so if there was any other um meeting that that was required after that that i don't remember us deciding or voting on submitting the evaluation to desi if that was required and then the third thing i would say is um i think we just need to do a better job if we're going to continue like we already know that the process is lengthy the amount of information that the superintendent provides us to read regarding the goals that he put together and

014how he accomplished those goals that takes time and from my understanding he didn't provide that information in a timely manner in order for me to submit my evaluation prior to the deadline that it's required by the state so if that's the case we just need to do a better job as a committee to require that these documents are provided in a timely manner our exploratory program so that it um is more it's fair and more equitable for all students have a fair opportunity to uh obtain their first choice so a lot of work and time went into it i think it's really excellent i think you'll be very impressed and i think you'll uh uh like the program we'll get it we'll get it out to you before the meeting so you can read it

015but then we'll present it to you at the meeting so we'll be covering all of that at the professional development the first three days with the teachers as well as we do our regular safety training building safety update all our safety drill alice drill all of those requirements state requirements deci requirements at the beginning of every year and then there are individual you'll see there's also individual programs for particularly for new staff members to learn how to use x2 and gradebook and some of the various systems that we use here at the school so that will it's a three-day program one of the things we're doing on the very last day which i think uh i i kind of call it an seo program the very last thing we do is we're having a cookout

016this year and doing some activities for staff to get together in uh one of the things you'll see there is called the cornhole tournament and some other outdoor activities to just to get more collaboration and more relationship building between all the staff members uh i think which will which would be great i think you know in all the years that i've been in education this upcoming year to me pretty excited about it because both the administrative team which we have new people i've worked really well this summer i'm very impressed with our new people and our many of our new staff members uh i'm highly impressed we've been very fortunate to get some really top-notch uh teachers and administrators this past year of which a high percentage of this year's new teachers are a minority

017and excited about that as well but we'll go through that next week when next meeting will be going through all our new staff members a list of all our new staff members so you get to see what that percentage breakout is but it is going to be a pretty exciting year this year for us it's going to be the vocational against academic in the corner administrators against teachers oh okay we'll let them win yes mr adam mr roy i noticed that there wasn't time for local 1707 to have a meeting on here did they request time i think it's important for them to get together and yeah it will be on there it it's still in draft form so yeah it's part of the contract so we have yeah the new contract that you'll be

018looking at tonight it's that's part of that contract so yeah it's just we just haven't added it yet okay any other questions for the superintendent okay moving on to school projects john so i wanted to just give you an update on the school projects there's a lengthy list here we've accomplished a lot but have a lot more to do um and i'll start off with the probably the project that we're really focusing and uh our greatest effort in because we want to make sure it's ready for when the students come in so that's that's the cosmetology uh shop so the cosmetic cosmetology shop which they started painting it today uh once it's painted we will which will take uh we're hoping the middle next week will be done at that point we'll uh install the

019flooring once the flooring's in the cabinets will go in and then the counter so we should be pretty close to on time uh almost the last minute in having that open uh it may not be a hundred percent completed but completed enough that we should be able to open up and uh start utilizing it i think it's going to be a pretty spectacular space so we're excited about that particular program reggie cafe is the next one it's moving as you know we close the reggie cafe and we're moving it to the front end of the more formal four winds restaurant that's on its way that the cafe itself won't open until october which is typically when we do open it and it won't be done because of um it should be done for october 1st

020but it won't be done when school opens mainly because the cabinets uh had an 18-week lead time and so those won't be here until the middle of september that's pretty much out of our that that's pretty much all of our control cabinetry flooring all of that we ordered the flooring way back in the middle of may and it just came in last week all the different flooring except for cosmetology is not here yet so makes me a little nervous but hopefully it'll come in this week but the reggie cafe all the the structural work will be done the dirty work will be done uh it'll be a matter of uh we're hoping to start painting that next week the reggie cafe uh and then start putting the flooring down after that but the cabinets we

021if we if for some reason we weren't if they were still delayed and weren't ready ready for uh october 1st what we would do is put some temporary cabinets in base cabinets just so we can put a counter across and still do open up and then when the new cabinets come in we'll put them in uh on a weekend it'll only take about two days to put them in not even two day day to put the cabinets in another day to put the counter in yes on all these areas that have flooring issues yes is it possible to be in the space without the specified flooring yes machine technology that project's completed where we put on a expanded machine technology that's completed and open ready to operate in september uh child care center uh the

022framing is all done the they finished the wiring today and they finished uh plumbing so we're scheduling a inspection on those two particular items for all three of those areas once that's done we can start sheet rocking that that won't that again won't be ready till hoping for october 1st because the cabinets aren't coming until the middle of uh september towards the end of september actually on that particular one and there are a lot of cabinets in that space because all the cubbies and shelving everything all matches and it's all it's all ordered but um that um had a 14-week lead time on it so this is the show yes uh their actual um children signed up and enrolled and you said october 1st and school starts before that so i'm thinking about teachers who

023had to provide for child care what is our actual situation on having staff on board ready to open yeah so um i sent out a message that it wasn't going to be ready uh until later in the year i didn't give any from the get-go i have not given any commitment to an opening date because i i know that the lead time is a problem for construction materials so therefore i wasn't able to give any lead times but now that we we've got everything ordered we have some sense when it'll be here um i i'm going to i'm not even going to say october 1st but sometime between october 1st in the middle of october we had we just hired the director for the program who's on the in the process of getting all the

024state licensures in place and doing a list of working on curriculum uh and looking at um and then once i would say two more weeks i would say by the end when by the time the staff gets here we'll have a more firm date that we can give them for when we would open so we're looking at that particular to open that as a early we're looking at or opening the program as an early childhood education program the following year gives us a year to do the do the approvals from chapter 74 which would then allow us to take in more students if we do that so we're looking at that uh in the process of doing the feasibility study for job opportunities and employment our understanding is that it's strong but we have to

025complete that and i'll get back to the committee on that uh at a in a future meeting right yeah marilyn took most of my question oh um but how many do you have a number of or a survey of how many um staff members will be being using these services and how we charging for the services um what is the capacity space that is supposed to be held for her caretaker to student so originally when we put out the survey there was about 18 staff members that were looking to have utilized the space well between 18 and 20 something if i remember right but there was no permanent commitment on their part or any permanent commitment on our part when it would be open so depending on how many staff member end up utilizing the

026space will determine how many uh people we have to how many certified uh caretakers we have to hire so right now we only have the director and we're not hiring any others until we know what the staff number will look how many staff are going to be utilizing the space and we'll know but we could we can take in probably somewhere close to children without a problem are we gonna be charging and we'll be charging we we haven't sat down i'm gonna be sitting down with uh the director of finance and meeting with some of the other schools to take a look at what they're charging us but we want to make we're going to try to keep it below market market costs so that it's affordable for staff members and cover our own costs

027so the goal is to try to cover all our personnel and any costs we have in the program via tuition for the students mr hayden mr lloyd this was originally told to us it was the daycare for the faculty and staff this is the first i've heard of chapter 74 and accepting students yeah so we haven't that's what i said with researching it now thinking about it uh to take a look we would still be taking staff children so we'll survey the staff as well to see if that would be uh would that make a difference to staff members so we haven't made any final decision on it the advantage to doing it that way doing that is um we would give we would be able to prepare our students for that industry and still

028provide the service for our staff and then we could probably reduce the cost even more if we do that this is an exception because we get funded by by tuition of student tuition this isn't accepted chapter 74. it's it's not uh such as barbering was what we couldn't get no it's a chapter 74 program thank you yep frank um if we're going through chapter 74 we're using we're going to open up a new program for students to um to learn the process and then and i know that lawrence partners with with the agency um i want to say as a community group but don't hold me to that um and um and i know northern essex already has a program for um early child care so are we looking to open up a brand new

029curriculum for early child care for our our student incoming students yes we would be that's what we're looking at whether we should start a chapter 74 early childhood program for secondary secondary students as far as i'm aware of there's no chapter 74 programs in the area i know the college uh does not offer chapter 74 nor am i aware of any programs in lawrence that offer that so uh i believe we would be the only program northern essex is doing theirs um in this in conjunction with partnerships with other or other um education programs yep um and lawrence public schools has a daycare program centered at a contract through so yeah we would be the only chapter 74 program in the area which is part of the nif i'm going to agree with tom it

030was never presented to us like that before before yeah yeah that well that's why i'm giving you a heads up now that we're looking at and doing a feasibility study on it um and the one of the reasons is um because our demand for students is so great it would just allow us to take in another 100 students if we convert that to a chapter 74 and i believe the demand for jobs is there and it would be also preparatory for college opportunity to teach early childhood education everything from kindergarten from preschool up to grade five anyone else one more mr lavoy i believe greater lowell tech either had one or still has one do you know anything about that program uh yes they do have one they still have one they've had one for

031many many years we had one many years ago ourselves we used to have an early childhood program as well back 35 years ago yeah uh we ended up closing the program not even sure why we did but uh we did close the program thank you okay john metal fabrication auto collision we're in the process now of doing the uh the ventilation project where we're doing north uh new vents for welding boots uh and we're putting brand new ones in auto collision that never had them before will now be able to do bench uh welding and and other kinds of welding uh projects uh that will allow to expand that curriculum and auto collision so that's that's being done as we speak now as well as all new uh ventilation uh boots for metal fabrication to

032bring it up to meat uh coat for uh qual air quality the weight room which is the room behind us we removed there was a the weight room was really too crowded for the amount of students that we had in there at times i thought it was a safety hazard as well if you if anyone had ever been here and saw how many kids are in there so we took the wall down there and we're expanding it's it's it's completed already we're just waiting for the new flooring to come in so now we can spread the equipment out further so kids aren't on top of each other making the space much safer and more usable for our phys ed program we we use it for our phys ed program and for weight training and we

033also rent it out uh as well uh so that's uh an improvement the robotics automation shop was moved from downstairs upstairs and expanding it that's completed uh we have a few pieces of new equipment that are coming that we've ordered are expected to come in sometime in september environmental science shop has been completed other than putting we have a small greenhouse that's going up up outside but we moved the engineering program across the hall in conjunction with the robotics program and the environmental science has its new lab uh put together and done with all its uh its um tanks fish tanks and whatever else they throw in the tank but that's all completed ready to open uh the library if you've walked by is in disarray still they're going to be putting in the flooring

034starting thursday they'll have half of it done by friday we'll move all the equipment to the other side do the other half and then put all the shelving back and we're just waiting for new furniture to come in after that so we'll be operational when school opens the library will be operational and back back put back together other than the new furniture the gym floor the gym floor we put two new coat two new coats finish on it because it's two years old after two years we buffed it and added two coats to get for more protection um it was recommended when we first did it that after a couple years we should do that and so we did uh just the upper just the main gym so we did that uh that was done

035last week the next time it should get done in a year but it should be an oil base instead of latex so that gives it a lot more protection so um that was done business tech we moved up up uh stairs here because we've expanded the program to add another year and another instructor so that and the space is larger because their program has been taking in more students so we moved it back upstairs up i mean not upstairs but on this wing back to its original space actually and that was all repainted and new [Music] television news televisions put in learning televisions and whiteboards that's just about ready for opening i think one of the tv still has to go in one of the spaces i've come back to the parking lot a science

036lab we took a wall down in one in the two small classrooms wasn't large enough for a science lab so we took that down a wall down and now it's large and it had a sink in it so now we have we needed another science lab so we did that uh el teachers resource room we had a space we were trying to find a place where our el teachers could work together in a in an area where they could collaborate better and prepare their lessons and so that room was we put all new uh not benches but tables um all around the room um counters i should say that's completed ready for that we did a new backup technology server room up in the in the um third floor uh in the mezzanine uh the

037reason for that twofold uh first and foremost uh because uh we had to re we've rewired the whole building we put new fiberglass wiring throughout the whole building because we weren't able to keep up with the bandwidth on technology so to keep up with our technology and keep it at the forefront of uh being the best it could be we've just they actually just completed pulling all thousands of feet of fiberglass wire and built a backup room up in the mezzanine so that that if something happens to our main server we always have backup we had a small backup room up near the cafeteria but was not capable of handling the increase bandwidth and so we moved that up as well as allowing us to move technology up there and open up the space where

038they are now for a new teacher resource area which is right off the library so that'll give the teachers access to the library resources as well as have a space to work and collaborate work as a team because we've been trying to promote more collaboration with teachers both not only in workspace but in a lot of the activities in our professional development we're encouraging more collaboration so this we felt was important if we're going to try to promote and uh ensure that they have opportunities for that that we should have space for them to do that so that allowed us to do that which is uh i think uh a big plus in terms of even retention of teachers it shows that we value that opportunity for them uh so that was um that will

039be done as soon as we get them moved uh the i.t people moved out of there up into their new space on the new excuse me yeah mr hayden mr lloyd with all this work being done on the computers the kids will have access to computers and the teachers the day they come in oh yeah absolutely yep we the uh the backup well actually the backup will be the existing one now the new uh server space will be the space up on the third floor that's where all the new wires going the new wiring the main the main server room is going to be up on the third floor and that's where we pulled all the wire that's why we had to redo the whole school with cable with fiberglass cable that's capable of serving

040servicing us hopefully for the next 20 years and but everyone be up and running because we're not uh no one's getting disconnected until that's completely finished and it's been tested yep um the in the nurse's air office we uh added some new petitions up there to give them more privacy when working with students uh and also we moved one of the um we gave the who's our partners up there um the lawrence family health center lawrence family health center we gave him a a new lab up there we moved some equipment into expanding a lab up there for them for uh doing work that they weren't able to do in the past so we made some adaptations and took down a small wall and expanded another space up there for them and then we had

041to move all the uh refrigeration and everything and put it on emergency electricity if the power goes down that they still have power so we took care of that the barn the students will finish the barn when they come back it's just finishing some siding and the wellness storage garage have put some siding on that and those two projects will be done that'll be a student project when they get back so then i have phase four field project which we have been haven't worked on it all summer one of the reasons we haven't worked on it all summer we have to do a small rfp because in order to complete it we have to put a 20-foot retaining wall the conservation would pro we could get away without it but it would shorten the field

042too much but to make the field large enough to play soccer and football we'd have to extend it another 20 yards so we need a retaining wall so we would need an rfp for that we're probably that's probably about a 50 000 job but we have to put an rfp out so i'll bring that to the committee next meeting because that's put out an rfp the committee would have to vote on that so i'll present that to you at the next meeting okay yes i i know you're going to talk about the parking lot so am i um are we missing the tennis court on here or is the tennis court done three years later yeah we didn't miss you when i was walking in here i realized i didn't have the tennis court on

043here yeah but uh the tennis court's all done other than painting it and i was out there today [Music] looking at we had lost our irrigation out in the phase three it's been not working all summer long we had it we found that we knew what the problem was we got hit by lightning way back in may and could not get the parts to repair it we just got the parts uh last week and so it was repaired yesterday but while i went out to look at that i noticed the tennis courts were still not painted but all the colors and everything are approved so i don't know what's going on with that i'll check on that in the morning to find out why that's not painted it is all done other than being painted

044mr halen mr lloyd we're missing automotive can you give us the update on what's happening oh yeah how did i miss automotive yes automotive they are um they started digging the foundation this week so we've had some bad we had some issues with some engineering issues so we had the architect redesign some stuff on the footings and everything and that finally got approved pulling the permit the air the um the contractor had some issues trying to get the permit pulled so we had um the architect and the engineers working with him we finally got the permit last week and so they started digging it uh this week do you have a timeline on when that might be enabled yeah we're looking for that to be uh january to be done it's not going to impact

045the program at all because we'll build a new structure once the new structure is built we'll get the lifts in there we'll get everything done then we'll take the wall down between the old uh the existing facility and the new edition yes still waiting on the parking lot report but this is a very comprehensive very ambitious maybe in hindsight a little too ambitious knowing that we still have to wait for so many things but um kudos to the um staff and probably robbie for handling this in the time frame that they did parking lot john of the parking lot so the parking lot rfp went out i think in june sometime i believe or maybe in july must have been in july and uh yeah middle winning beginning of july but by the time the

046process finished was more like the middle of july and um so the uh in the engineers who wrote the rfp uh estimated the project coming at between 1 million and 1.2 project came in at 1.8 million so we had allocated up to 1.2 million out of our e d account so we didn't have enough money really to move forward on it and it wasn't advised to move forward on it for a couple of reasons one because of oil costs is what was driving some of the costs way up there of the increase in oil because it's all petroleum and also because a shortage of workers we only um didn't have enough bidders on the project to make it competitive as well so we're going to put it back out there in the fall we're still

047waiting for the prices to come down a little bit more and then we'll rebid it then we'll put the rfp out again in the meantime um next week we're going to have a company come out and fill all the potholes we're being our insurance company is going to come out on uh august 31st to do an inspection of the whole which we they do every year but they do the building they do the outside facilities and everything so one of their concerns always is the potholes in the parking lot so we will fill those to make sure that safe and get the parking lot painted on all the lines painted on the parking lot next week that's all scheduled to get done so we're ready for inspection okay anything further okay update on hiring john

048so i would say we had a outstanding year in hiring this year uh as i said earlier i think we really have some exceptional people that we hired this year unfortunately we did take some staff members from other schools this year a lot of a lot of people from the area wanted to come over to great lawrence but in any case it was to our advantage but we still have um one two three four five openings we're working on so we made it i i t uh chapter 74 program i.t uh we made an offer we're still waiting to hear if the first individual will accept the offer we haven't heard back yet that was just made friday expect to hear back by wednesday which is tomorrow biotechnology is being interviewed tomorrow the bright coordinator

049is being interviewed tomorrow an el paraprofessional is being interviewed tomorrow and then the last one is uh we're looking for one more school security and um i think they are they've interviewed somebody or going to interview somebody they're just waiting for some paperwork to come back before they do the interview and then if all those are acceptable and they take the jobs we should be completed any questions on any of that oh yes i'm sorry vivian i missed you sorry no i just wanted to double check uh superintendent you um i believe in the beginning of the meeting you sounded so excited regarding the stats of your hiring is that something that you're able to provide um in the next meeting yes next meeting i'll give you a list of all the hires we did

050through the whole through this year since last may and i can give you the breakdown of all the different minorities not minorities technology i mean chapter 74 academic um uh guidance all of those will give you all those breakdowns okay if if it could follow the same format of what the previous uh um data that you had provided us with sure um in addition to when would be the staff like new staff orientation that we would normally have uh prior to the beginning of school beginning next week it's next week when monday monday yes which monday monday this coming monday mr lavoy you know i like to attend those so you have to be here for 8 o'clock i should have been notified we invite you last year yes you did we we all came

051okay so you're all invited what's that 22nd yeah came up on us so fast didn't even realize it was next week is not until uh august 30th well it's no it's separated there's always a new staff which is about a week week and a half before everybody else comes in and then it's the new and the season i think you were here for the regular staff last year yeah i don't think you were here for the next you were here for the regular staff yeah that's the regular staff so that's august 30th and you're certainly invited to that and first thing in the morning we have a breakfast with breakfast yeah so august 30th yes correct if you want to meet the new people if you're happy you can come and have breakfast with us

052then yes while we're on the um subject of staff and so on is you mentioned we have several new administrators could you provide us with a chart a flow chart of um you know starting with the school committee and so on down so that we can see i guess i would like it by position or name so that we have some idea who's responsible for who thank you yeah so we next meeting are we going to present you with the new um i think it's on here the organizational chart yeah which will show you who's reporting to who next meeting there's four items i have on here i think uh future on the future agenda i think yes yeah yeah there's four items four items for the next meeting that i'm going to present to

053you which includes the admissions update uh current recruitment process retention process strategies and new strategies and the organizational chart okay frank that's on the future that's on the future that's next week i mean uh in two weeks and this uh and for future gen um gender items are we adding the thing on mcas yeah when we get it when we get here we will adjust that okay john you're done with hiring uh yes okay mr hayden so we uh last year we had four um coordinators for cte coordinators this year we're going with three cte coordinators instead of four cte coordinators and um because i i feel like we can uh that that's sufficient everybody has an equal share now everybody well pretty close yeah everyone's pretty much balanced they're not overloaded uh i don't

054think they're overloaded no valuations take up a lot of time yep yep [Music] the cte director was going to fill in on some of the new people to take off take some of the burden off the coordinators will the faculty know who's evaluating them when they come back oh sure yes they'll know okay district committee recorded john can you update us on that position so we've got applica applications i don't believe we started interviewing uh for that position yet i guess my question would be last year i think i mean the last time we hired one we had vivian was did it with uh susan i don't know if viviane wants is interested in doing that again or you just want me to put a committee together or somebody a couple people to do it

055with susan i'm talking about susan lally i'm sorry yes susan lally yeah there is there is a few yeah okay so the superintendent will put together the committee and let that let this committee know what the committee let the committee know what the committee is yeah who's on the committee uh principal's report principal uh student handbook please yes so certainly next meeting i'll have a full principles report on the opening of school my principal's report this evening is just to check to see if you had questions on our student handbook changes for this year that were sent we are looking for approval of the student handbook with the changes just so we can have for the school year i can say just a little bit about the changes many of the changes and most of

056them were based on the fact that we changed our schedule so we had to like you know change the language and we also did update the uniform section after lots of discussion last year with students families and staff through the i was approved through the faculty the faculty sorry not the faculty council the school council and then we we wanted to make sure that it was here prior to the start of school so we can make sure all of our students have a copy of it and our staff has a copy of it i have a motion on the principal's recommendations of the uh i'll move the recommendation i have a question yep no we're gonna before we vote on it i promise we're good we're gonna do it do i have a second you

057you moved on it right okay do i have a second so we can put it into discussion have a second okay miss um zoila you have a question yeah i don't want microphone anyways my question is actually under the school uniform the first i mean first i didn't understand that that change the channel only has you added the footwear or whoever did this but i don't understand the whole thing about students are not to change article clothing for what that means what is that i mean i just don't understand what that means one question my other question is i know last year there was a lot of issues with people and students wearing pianos so i don't see that here it should be here that they are not to wear pajamas so yep thank you

058um so one of the things that we changed is before we had a big problem our students were in shop half our ninth and tenth grade students were in the shop half a day and then academics and so we had a lot of kids wanting to come out of shop and change we no longer have that problem because our schedule is going to be full academics or full shop but if you look at the second page what we did was the um suggestions that we got some from some parents on the um school council was to make it instead of having it be so wordy just to kind of call it out like in a chart so if you see prohibited apparel these are items that are not allowed either on academic or shop week

059and pajamas onesies or blankets are on there so they're not allowed at any time okay and how we're going to make sure we enforce these rules so one of the things that we did last year when we started to have some problems is i had um uh krista gillis and bill vogel create an actual visual um that actually had like for example like ripped jeans aren't allowed pictures of ripped jeans if if your jeans look like this they're not allowed we sent it out to students and we also sent it out to parents so we'll do that at the beginning of the year we'll make sure that those uh that the language as well as the visuals go home to parents and then in the first week of school when we have our return to

060school assemblies um we're going to call that out and not only just in words but visuals and then if they come with this type of clothes what are we doing um so what happens is we want to keep kids in school i've done it many times it's not popular but if someone comes in with ripped jeans i'll ask them if they have something to change into if not they have to call home and have something brought in in our discipline office we also have extra clothing in the event that uh you know parents couldn't come right away but we asked them to change yes thank you so remind me again because you just reiterated the fact that the schedule was so the students are either going to have a full shop date or a full

061academic okay um i'm looking at the prohibited apparel section and i'm seeing skirts and dresses i'm just trying to understand a little bit regarding that decision i could understand how uh it could get a little touchy regarding the length but is it considered a little excessive uh com you know making it a prohibited item especially in the summertime if it's at least knee length i think i think that part that you just said is the problem um trying to police that with 700 students and what is considered knee length to a student versus a teacher versus you know administrator it just became very challenging um there was some you know advocates you know in terms of even staff saying well you know what if someone wants to wear a dress um but it just becomes

062um very challenging because um you know my dress to my knees is one thing but we just want to make sure that um it's it's easier to police certainly we can make exceptions if there's anything for religious purposes or any other exceptions it would have to be approved but just the whole shirt we just put them all together shorts skirts dresses and we are fortunate enough to have for the most part we have temperature controlled in the you know it would be i think it would be very different if our if we weren't as fortunate to have air conditioning inside the building like we do um but this was um the recommendation was just to kind of it's either all or nothing kind of thing okay um is there gonna be an educational period to

063go over these hand like the changes um to the students kind of like in the beginning of the school year for those especially that are sophomores juniors and seniors where they've um they've probably had a history of where this isn't you know this is completely new to them as opposed to a freshman where um this is their first time so it'll go over easier uh for these roles so i'm just wondering are we do we have something in place to notify the students we actually think that um some of the students are like i think what happened last year is returning to the pandemic we were like we were happy to be back we didn't we weren't as strictly enforcing it and like anything else when when you don't start in the beginning of the

064year when you try to start enforcing it in march or april it becomes very challenging so with these handbook changes in our back to school assemblies that is where we're going to explicitly kind of teach this out and have expectations for of all of our students yes i just wanted to um compliment the group that worked on this it made it very easy between seeing the crossouts the add-ons the changes um whether we're far or not the format made it very easy and i hope the kids feel the same way thank you anything further okay uh all those in favor anyone opposed thank you further not this evening we're just really excited as superintendent lavoy said today was our first logistics day with the admin team um so today is almost like our first day

065of school because this is when we start to plan opening professional development for staff and prepare for the return of students so we're just really excited i think it's going to be a great year i'm sure it will be okay old business district committee priorities and policy section b bca school committee member ethics we need a motion on that i'll move the recommendation as submitted do we have a second okay you have a second discussion francis yeah okay all those in favor aye anyone opposed okay new business uh table matters i see none listed personnel considerations resignations of district recorder effect effective uh july 27th math instructor effective july 1st in school security uh effective august 5th no leave of absence no retirements no appointments um superintendent the job posters we're going to do these

066one at a time okay please so we're looking to hire looking to hire a new position in the business office come to a comptroller it was a discussion i had with our new director of finance um it would be someone that has some expertise in accounting particularly which is an area that no one in the office now has it's something that i had spoken several times to maria about most most schools have a controller it's a back up to the business manager but also has more knowledge with regards to areas of accounting which would be beneficial also if at some point we lose our business administrator business administrator again we would have a backup until we were able to hire another one so um i would make a recommendation that we fulfill this new position

067um lieutenant okay superintendent made a recommendation do i have a motion on that please okay let's one more time does anybody want to move on this uh this position of controller okay john continue on director of facilities and operations so director of facility operations so as you know rob chares is retiring and so i'd like to post his position for a replacement so that we can get someone on board before he retires he's retiring beginning of september he's willing to stay on to train a new whoever comes on board it'll be very difficult to bring someone on board all of a sudden and not have something to help training train them rob's willing to do that to come in a couple days a week to work with that individual and get them up to speed

068on all our total facilities all of our protocols and procedures and our documentation for safety and operation of all equipment in the building going through and helping him underst or her uh understand uh all the processes so but we we do need to get somebody on on board i have a recommendation on the superintendent have a motion please yes can i make a motion for purpose of discussion uh sure i move that we discuss this okay all those in favor aye anyone opposed this yeah must have a question then i presume oh i have a few um this is one of the very most important positions in our whole organization i am i guess a little blown away with the paltry education and experience that has looked far i see nothing in here about licensure

069i see nothing in here about education we have a building probably worth 200 million anyway um and while i everybody i can't speak for everybody i can speak for myself i certainly know the depth of experience the knowledge the licensure and so on that rob has to water it down versus bringing it up forward um i i just i really dislike the job description or position description but as a minimum when you are paying an administrator without um asking for any educational or licensure um certifications however you want to say it and i feel that the definition of the position is incredibly watered-down it makes it seem as if all he's doing is um supervising clearing walkways and um taking care of the custodians so i guess i would ask that this position description be

070in line with what other full building facility director of facilities and operations would look like including getting the input from rob we all know what his responsibilities are but i certainly know we can't keep him hanging it could take a year two years to have the right person trained and on board but i we just have to tighten this up i feel i need to have it tightened up i want the posit the position has to be filled but as it's printed i could not approve of this position as submitted anything further so yes so this is the job description that was on file i went rob took a look at it to take a look and see if it had the things that he is responsible for which he thought it did albeit just

071looking at managing the hvac system sounds like you know something small but that's a big big part of the job i mean no matter how you describe it it's overseeing the heat ventilation air conditioning system managing in that particular part of the each one of these items lists some aspect of the job that entails lots of responsibility and knowledge he requirement they need to have a a construction super it says building trade license here or certification is preferred or should say required actually so we'll change that to required a supervisor construction supervisor license is what we're looking for so we'll be we'll make it more detailed construction supervisor license is what's typically required in the position educationally um experience in uh in rob's case for instance he's a hvac his background is hvac his knowledge

072and his experiences hvac he has a construction a supervisor construction supervisor license is what he has which is what we recall which we would be requiring of the new person as well but if there are other licenses i mean you can you can require if you wanted someone a a bachelor's degree in facility management you could require that as well we had one of those before uh didn't work out too well and in fact rob was like demoted in order to hire someone in that role we ended up getting rid of that person and giving rob his job back so my point on that is experience is far more critical than than a degree would be not that that degree isn't worth something but i don't think it's required if they have the right experience

073mrs fischoe continue yes i i just am asking that this be tightened up cleaned up to more accurately reflect what we are hoping to do if the person did not have a degree i could live with that if they had the trade licenses the word preferred absolutely in my mind has to come out of there and if you could bring it back to us at the um next meeting with um a little tightening up again it is one of the most important positions we will be approving thank you mrs i'm sorry mr hayden i find it kind of strange we're talking about trying to find somebody to replace rob charest you're not going to find somebody to replace rob charest he knows every inch of this building he grew up here so my question is

074do we have anybody inside who is certified or certifiable that we can move up that knows this building well we have a couple people that have lots of experience that rob has worked very closely with particularly the last couple of years but i mean they would have yes they could apply not it doesn't mean that they would get the job that there wouldn't be someone better than them out there but they're you know so somebody like that could also support somebody who was never in the building so if we found someone with 20 years of experience working at a school in a school similar you know with similar systems as we have they might be a strong candidate for or stronger than anybody we have inside the building but the person inside the building uh

075could uh be an assistant that could help when rob's gonna will stay on as long as it takes to help that person become uh knowledgeable about what's critical in the building so it's not like he's going to just say see you later and never be available he'll be available and be here two days a week for as long as we need him he said so i think that's critical important given particularly what you said tom nobody has uh it's not just knowing the building but being um yeah well he's extremely intelligent and knowledgeable about the materi the equipment and uh every trade area he knows very knowledgeable about electrical plumbing you know all the career areas that we utilize that's what saved us lots of money being able to have some staff members so we

076have three maintenance people in the building that are extremely talented and you know may be capable of doing the job but they may not be the best candidate so i think we do want to take a look as you as you said marilyn i think we could add some more description on experiences that we're looking for beyond you know just what the duty of that they're going to be doing but some more description about what experience they bring to the job that we might be looking for vivian do you have a question necessarily a question but it's a statement sorry um so just to reiterate this is a replacement position correct yes okay um so i am 100 in agreeance with every concern that maryland just presented and i believe this is a prime example

077as to why uh the postings should come before the committee because of little the verbiage being used under education experience for example in this specific position which is an important position um just the fact that we have in many positions that have come before us the word preferred um i'm wondering because of how many positions have changed throughout the years how the duties and responsibilities there's you know there there's more being requested and added on to these positions um are we are we fixing the the postings are we um have have changes been made prior to uh putting them online in regards like are we reviewing these postings or these are just templates that just have been sitting there and whenever um someone resigns and we need a replacement position we're using these same template

078postings that have been on file for years on end it depends on the position you know the word building trade license certificate certificate is preferred i think one of the reasons it was is in there written that way not to eliminate anyone that might have some experience that may not have the license but are capable of getting the license but they've never gotten the license so i think that's the main reason why it was written as preferred as opposed to required so that's doesn't mean we would hire somebody without the license it means we want to try to get as many applicants it's up to certainly we i certainly wouldn't want to hire anyone that doesn't have the license or isn't qualified to get the license which you could require them to get the license

079if you if i was interested in a candidate didn't have the license i might say to him i need to go get the license before we could hire you we're interested in you but we but i'd have to know that he qualifies to get the license through his experience and his knowledge and his background once i see that i'll know if he qualifies for the license or not maybe he just needs to apply for the license like construction supervisor license that test that test is given almost monthly so they could apply if they didn't have it they could apply for it and have it within a month y'all said vivian yeah okay frank i think so i had a handle before me oh did she oh i'm sorry no sorry it's about the same i

080mean um asthma marilyn presented this the the reasons for this not to go through i mean it's very light so i mean she already said all that um the high school diploma i mean it's just there's a lot of room for just hiring anybody and that is the problem that we've been having all along for now i cannot even say a year we've been having these same situations with the posting since i've been here i think this three three years already i don't know um it's very it's room for problems so you just mentioned that it was changed from required to prefer or it was added as a preferred because if somebody comes with experience it doesn't have the license but the position will not be higher without the license so that makes no it

081makes sense but it doesn't make sense it's not right simple as that so it needs to be required and if it is required it needs to be required and if a person that that applies needs the license unfortunately that person doesn't qualify for the job at the moment but thank you for noticing that i wanted to speak mr cerillo thank you mr chair frank uh so and for a lot of these especially within facilities there a lot of people don't have degrees i know several that work in different school districts that came graduated out of here and are very successful in in in the field that i don't know if we see that they might be be interested in applying because of the school so i don't see the need to put in anything else

082than what it is already and the word prefer is to also eliminate any potential mishaps where you can have a good candidate that can give be given time to get something a requirement and it gives them the ability to apply there are some job postings that we do have that we have preferred and it definitely aren't preferred qualities that we are required but i do hear my fellow colleagues and we're going to willing to table this and bring it back with some of the changes i'm all for it anything further nope oh i'm sorry did you accept the most of the table this matter discussion uh did you uh would you do us a favor john when you uh work up this description beforehand the next week send it out to each member sure please

083okay all those in favor anyone opposed okay home tutor for uh school year 22-23 home 2 to 2 000 school year 2020 223 salary per contract september 22nd through june 20 june 2023 replacement position background providing home tutoring services academic support for students with extended absences or students who otherwise qualify for home tutoring shall accept a motion do you have a second discussion did you prank a question all those in favor anyone oppose frank john what is the set of requirements for the um and i'm sorry that to bring it up after we voted on on the director facility what is the requirement the salary oh salary salary uh well starting it's part of the administrative union okay so he would be starting that depending on their experience with the department what they where they

084fit in that schedule yeah okay future agenda items you see them listed there i'd also like to add one superintendent um addressing vivian's uh good point in maryland's point uh could we i'd like to have a timeline that we're gonna stick to uh next year as far as when your paperwork is going to be due when our paperwork is going to be due and when we expect to put it in i'd like to get it solid and um in dates i mean we'll vote on it the committee will vote on the dates but some sort of a timeline like maryland had said april 1st you have all your paperwork ready for us and then whatever it might be i'm not even saying april 1st is the right one well what whatever we'll discuss it next

085week i'm just saying that just but i'd like it on the agenda that we we have a timeline that we can we can stick to rather than two weeks before it's due i'll be looking for everything okay so you want timeline on goal setting and uh final evaluation report report and then yeah we end up with enough time with enough time for the committee to digest it uh not just sitting here you know take it home and i'll digest it and uh get you know give them enough time to get their report into our into the chair whoever you may be and then get the reporting okay frank um i just soiled i had it oh joya i'm sorry um on the future in the administ i've meets admission updates i do want to understand

086well i had a family that wants that call here and wanted to apply for the daughter they have an adopted daughter and the three daughters that have been grabbed i believe they graduated from here they've been coming to this um school now the the thing is that they were told not to even apply for the um this school year coming she will be 11th grade so i know we spoke about the admission that process that is um going on right now which is a rolling admission exactly but this this family just happened to call few weeks ago and they were told that they cannot apply that's one thing so i need to understand whether we made changes because we haven't approved any changes of the admission process why they were told not to apply because

087i mean the reason that they were told is because there's no there's a long waiting list but if we we haven't done any changes i believe they were allowed to apply because we have a rolling application um it would have been the guidelines would have fallen under what the committee approved for the last school year because it's worth dealing with the past admissions policy we ain't haven't voted on the new uh ones yet which will be coming to you possibly next school committee meeting as well the admissions policy for this next round of admissions processes um so 11th grade we don't typically take 11th graders unless they're being transferred from another school or they have some specific experience in a career area that that would fit so it's unusual that we take and this is

088uh usually we just laid into the school year not saying we can't take a student in but we haven't been taking we haven't taken any 11th graders in this year other than if they're transferred from another vocational school i can't i'd have to go back and look at the minutes to know if the committee voted not to take 11th graders or they voted to take 11th graders i'd have to go back and look i can't remember off the top of my head right now mr yes i believe at the last report that we saw on the admissions and how many 11th even 12th graders had applied and we discussed the fact that it that was it couldn't happen because they did not have the um technical vocational training to transfer because they weren't coming there

089was some ferment there was some from every high school in our area that wanted to come in some as sophomores juniors and i think there might have been six kids coming in a senior so we did discuss it but i don't believe it was discussed as part of the policy just our shock at seeing how many students wanted to transfer over [Music] no i i concur thank you to mr chair through you i concur with maryland we discussed it in length um but we didn't vote on it but in in just for my knowledge and and i think people they have to do two years of vocational on whatever shop they come in um certification for them to be eligible um and if they're coming in as a 11th grader that gives them the two

090years am i wrong or yes yes so i'm i'm happy to go back and look at what the vote was on that proposal if in fact the committee voted to allow 11th graders to come in uh happy to revisit the request of that parent and see if they qualify we get their grades it's the same process happy to look at that let me take a look at what was approved and then we can make a decision based on the committee's approval yeah if yeah if the committee um voted to make that possible then certainly we'll go back and revisit that with that's apparent just wondering i i believe we did have a deadline for application so this particular family mr mrs smith with their daughter they would have missed the deadline therefore some of the

09112 other people that had applied ahead of them would i think automatically have to be looked at too but i just don't remember that we took a vote we in my mind we just discussed it but obviously worth looking into and just another means of we need to communicate communicate communicate of how you get to be in the school many many many people were not accepted frank now i agree with maryland and i think seniors is way too late for them to even apply if they're transferring as seniors and the other thing is the deadline we have to look at what the deadlines are and what the um cert extremely ancient um circumstances are for them to that they didn't meet the criteria those those are things that we take into play thank you vivian

092okay um what i believe zoyla's to soila's point is that yet what was that that although we do have a quote-unquote deadline based on um we had a meeting where we discussed admissions and we were advised that even after the deadline parents are still able to apply and the way i understood the process was that even after that student applied after the deadline if their point system was higher than those that applied on time would take over they could they would have a better chance of being accepted as opposed to those that applied on time but maybe had a lower point system um so i think that's what to zola's point she's trying to say is that even though their the deadline already had occurred that the parent should not have been told that they

093could not have applied when according to how the way we do the processes parents could still apply well after the deadline um i do agree that we need to as a committee um come together and discuss um improvements in the admissions process and if i'm not mistaken the last time we discussed it um superintendent you kind of asked for school committee members to provide you with ideas um and some of the ideas that were discussed that day um from from what i remember were potential potentially uh i can't speak potentially adding um like legacy students uh so students who have parents that have graduated from the school that that should be um you know there should be a point system where these students should get extra points um in part of the admission process we

094also discuss in eliminating um let me make sure i'm worried this properly we should stick by our deadlines so if we have a deadline whereas it says apr you know february then it should be february and any application after that should not be counted um i know there were other ideas that were thrown uh thrown out uh that day and i just can't quite remember but um a discussion oh we talked about how you know we are a technical school we should be using technology to our advantage um in terms of the appeal process why isn't there an electronic means of parents being able to i'm not going to get into detail but this is just kind of like to remind us as to what was discussed um and i'm wondering if that's something we

095could still provide you with uh considering that this is part of our future agenda items um and if that's something that you would want us to submit please let us know a deadline so the problem like your suggestion or idea about if a student had a parent that came here that would never pass the department of ed's guidelines they're they have very strict guidelines and there's very little leeway with regards to get like if we like also in the great athletes we'll give them an extra five points if they want to come here or something like that we can't do that's not allowable that would never doubt i believe it would never get approval it would never get through the dsc's school committee members need to come together to make sure we are uh updating

096what these admission process would look like going forward because there's definitely issues um and we're trying to make sure that we're trying to do this as the most effective and efficient way for not only for the school but for parents as well and it's a great concept we got to always remember that anything we put together even if we vote on it as a committee has to pass for department of ed and they have the final say um and they will say giving points for a legacy student definitely no no i'm just saying um it's something that that will be turned down um and our mission policy always has to be approved by the department of ed before anything um but i'm kind of curious as to why a student that i think we're still

097within time i'm not sure when the student applied i was told that they and i'm not sure it was this school or the ascending school told the student that they couldn't apply um because i've come across that a lot well i've come across from both i could no and and that's why i was asking not sure which one because i've come across both most scenarios where the ascendant school is saying no or somebody here is saying no and and it's and then they fell fall past the time they couldn't apply like superintendent lavoie said like the um the last district committee approved admissions policy from 9 14 21 it we have applicants for grade 10 and 11. again 11th graders it's not going to be for every program because certain programs you're not going to

098get that amount there's a separate um there's something separate in the admissions policy as superintendent lavoy says if someone that's in a chapter 74 approved program say perhaps maybe they go to whittier and then they move into our district that's like a separate thing because they're coming from a chapter 74 program but there um there isn't anything that i'm aware of that says someone that is entering their junior year can't apply it all depends on what we have as openings um in terms of that but you know i guess it would be unfortunate if that was what they were told i just don't know the whole reference but um there's two different things someone that's transferring or wants to transfer because they're already in uh you know in a cte program a chapter 74 program

099and they move into our area um as well as transfer students in 10th and 11th so the admissions uh process um policy is brought to them will be brought to the school committee has to be brought every single year now that's a dsc requirement and uh that will happen probably the next meeting or if not the following meeting will be early this school year and there's a committee that's put together to look at at our process on our policy and process and can we is there better ways to do it that are more equitable and fair to all kids and i'm very more than happy to take any recommendations that you have just email me or call me love to hear any other ideas in terms even of a point system that might be more

100effective or easier to process than the one we have it's uh tough the department of ed's very strict about what you can and can't have in that admissions like we could do um interviews if the committee thought oh i think that's a good idea most schools have done interviews tell us that has very little effect on who ends up in your school and it's extremely time consuming and difficult particularly when you're talking about 15 1600 students that you'd have to interview it's not we had interviews many years ago and we stopped it because we found it wasn't very effective and it was very extremely time consuming but i mean that's just one example of something that you could do um but so i'm open to you know any recommendations suggestions that you may have we'd

101love to hear them um bring them to the bring them to the committee and if you know if we if the committee feels we'll find out if we think that it could pass the you know department of ed's guidelines and if it can that would be up to the committee if they wanted to move that forward anything further so if you have some suggestions that you'd like to get uh get them off to the uh to sue and uh superintendent's office and uh try to compile them all together and we'll sort this out at uh one or two meetings i don't know if it'll be one meeting but we'll sort it out at one or two meetings anything further yeah frank um i got a couple of things and and one is and i've talked

102discussions with john earlier in it and we assume earlier today um with the increase in the point system for and passing the mcas for graduation uh can you put something together for our next meeting um as to strategies as what what we're going to do to support our kids moving forward um and i know that the map might be going yeah um and see where we were we have a gauge of where we were in ela um last year in math um that way we could put a better strategy together to make sure that our kids are supported moving forward um one of the biggest things um communities like lawrence and are going to have a real hard deficit with with these new um mcat scores coming out i want to make sure we're supporting

103our kids to the best of our abilities yeah we'll definitely do that those just those new regulations just came out so we'll get the administrative team and probably some faculty members together put a committee together to take a look at uh what we might you know what those changes are are and the impact we feel have on us and what we need to do and differently or to fill the gaps that we see macy principal zielinski and i was just wanted to add um from our discussion today um in our administrative team we um as part of our work we adapted a local benchmark assessment the star renaissance it gives local data for math and ela it has a predictive mcas part so it actually correlates whatever the local score is just to just say

104you know with this score it's predicted that the student would be you know proficient or need improvement so we actually gave this assessment to all of our students in the spring and we are actually awaiting our mcas results from last year so we can actually see how close that measure is and we plan to use that data and we're not going to over test students because we don't want to do that but we're going to use that data also to carefully inform interventions that might be needed using our win block so if we see some students that the predictive data looks like for freshmen and sophomore students that it's looking that it's aligning to um needs improvement um then we can actually you know put them in some you know kind of proactive support prior

105to it so we are actually looking forward to this new data all of our staff that's something that we went through today with the superintendent all of our staff both academic and cte um will be trained and informed on what the measure is and why like why we're doing it it's not only to look at like predictive for mcas but it's also for instruction so um i think it's that the timing of us implementing this testing um and these new changes will be helpful frank yeah and thank you for that i'm sue let me correct um not for next meeting already our first meeting in september okay that gives you enough time and to bring that that data in because it's gonna be very crucial moving forward okay for us um yeah my point is

106i just we may not resolve it all in one meeting that's all that was my point well i agree with you and to compile that data from next meeting it might be just forcing it so it might be either the first meeting in september or maybe the second one but definitely have to start compiling it and see where we are yep anything further there's need for an executive yeah mr hayden just to get back to admissions um i think if we're going to have another meeting on it maybe the head of admissions should come brenda is very well worse versed on what we can do and what we can't do and it might save us a lot of time uh sure imagine we can i wouldn't i i suggest that she doesn't come until you

107know that we're ready to compile it you know she'll present the uh new ideas and recommendations to the committee yep anything further yeah frank we're going to be discussing the super 10 evaluations our next meeting correct we're going to be going the timeline the super times the time and setting up the goals and everything yes yeah when things are due like when the superintendent information is due to us how often you know even how often he meets he has to no no i get that i'm saying that goal setting an hour apart for him the standard yes so what i wrote down frank was a set timeline for goal settings evaluation report as outlined by the uh deci guidelines um we're done no we have an executive session we're going to be okay um okay

108okay uh one other thing before we go in i don't know if you all got this i'm presuming you did uh this friday evening there's a dedication uh for sergeant johanni of lawrence stadium at six o'clock if you'd like to attend i'm sure it's going to be a a very moving very moving ceremony so um i presume i don't know if you all got one but uh yeah yeah so okay this time that you accept the motion go into executive session for the purpose of collective bargaining yeah could you call the uh the royal police when you have a minute no we're going to 10 34. oh what are they down [Music] is there a room across the world yeah we okay oh i'm sorry we're going we're going right across the hall um yes

109we'll be coming back here to adjourn we did go around back one day and it was when they had to feed the crew they had a catering company and everything it's pretty cool um companies that are interested in hiring our students who should like what should be the contact person that i reckon his name is uh um and what he does is he'll meet with them and then he'll connect them to like whatever shows contact information that way um um we go out and do a site visit um and then we connect him hill bravo connection with the teachers so yeah that's great all right oh you need to have someone come yeah um [Music] okay we're back into regular session ladies and gentlemen okay i think we have one final matter to vote on

110i believe right just the one just the contract jail accept a motion on approving the uh contract with 1707 from a three-year agreement of a motion so move second second discussion would you call the role it's an important vote would you call the roll please well i'm sorry let me know sorry yes yes shall accept the motion to adjourn all those in favor anyone opposed thank you very much ladies and gentlemen uh what's the next what's the date of the next meeting i'm sorry two weeks from tonight is it the second the 30th the 30th okay you