001foreign you helpful good evening everyone this is getting started the greater lawrence technical school district committee november 9th at 6 00 p.m so can you have vocal miss fitzgerald here miss disler present miss could we please rise for the pledge of allegiance and remain standing for moment of silence i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you first item on the agenda is the exceptional regis lordes luna ceva ceballos john so this evening we're going to honor one of our students from the medical assistant program lourdes luna survives who is the daughter of carlos luna and sonia ceballos of lawrence has been a student at great lawrence regional technical high school
002since september of 2018 she is studying in the medical assistant program and is looking to further her education in the psychiatry field with hope of someday becoming a psychiatrist as a student at greater lawrence she is in the process of becoming a certified medical assistant she is also certified in cpr first aid in osha lourdes will will be having field experience as a medical assistant at a local medical office this fall lourdes has been successful in her academic coursework at greater lawrence with a 4.05 gpa and is currently ranked 15th out of 395 students in the class of 2022. lourdes has been a member of the national honor society since her sophomore year as a result of her outstanding grades and community service lourdes has also contributed to her school community outside of the classroom
003as a volunteer tutoring student in ela and in homework help lodes has taken her leadership role in both school and in her community lourdes has been seen as a leader in our school providing assistance to underclassmen as a ready leader and in the community with the jlts interact club lourdes has designed the school's uniform for the medical assistant program and has participated in the walk for hunger lourdes is a very caring and compassionate student and displays these qualities to everyone she comes in contact with lourdes has overcome a very tough time during high school years dealing with anxiety and depression especially during the culvert pandemic lourdes has also struggled as a newcomer to united states working very hard to learn english lourdes is one of the hardest working and most responsible student that we have
004and we are very proud of her accomplishments and her hard work while she's been here at congratulations congratulations lord uh you've been a mess [Music] right [Applause] oh like how you put your mouth [Music] he's still a baby hey tom how you doing yes ladies and gentlemen luis would like to say something i'm nervous so i just want to say thank you really actually thank you from the bottom of my heart this is the first time that i'm receiving over an award like this and i don't know i can deeply say that i can see my efforts coming back to me thank you [Applause] okay great family i wanted to thank the family um and recognize the all the hard work and achievement done by our exceptional reggie these are the things that um makes
005this job worthwhile thanks for being here tonight it was wonderful to have you thank you thanks for being here [Music] you have a great family thank you welcome my great family thank you welcome next is the approval of the minutes of october 26th 2021 i got a motion to approve by leo seconded by maryland any discussion no discussion phase is closed sue rocco miss fitzgerald yes ms disla yes miss morata mr lamontagne yes miss mama yes and mr sorello cash balance report jerry's not here mr hawaii will you read a cash balance report november 4 2021. okay account balance of october 19th 2021 1 million 42 588.34 deposits on october 20th 2021 till november 4th 2021. 2 million hundred and forty thousand two hundred ninety five point eighty nine uh transfers in and out october
006twentieth to the twenty first to november fourth to uh two thousand twenty one less payroll of october 28 2021 895 148.91 uh warrant uh number seven of october 26 2021 194 thousand five hundred and forty four point forty one book balance of november fourth two thousand twenty one two million six hundred ninety three thousand one hundred ninety one point ninety one bank balance november 4th 2021 3 362 0.95 mass municipal depository trust account balance october 19 2021. 2021 6 million 307 997.66 and transfer from concentration account interest 530.95 mmt dt balance on november 4th 2021 6 308 528.61 in total operation operating cash balance 9 million one thousand seven hundred and twenty point fifty two can i get a motion to approve still move second any discussion this question is now closed so roll call
007fitzgerald yes miss disler miss morata mr lamontagne miss marmal and mr cirillo chair welcome yes you're robbing your phone john nice consolidation uh conciliation report in regard of funds revolving fund um you have in your packet any questions on the funds no and you have a copy of the budget report any question on the budget report leo okay you also have the oped quarterly trust report in your packet and we have um i don't think you have i'd like to bring up uh one informational well we're looking for a vote actually for a line to add a line item in the revolving fund for the food bank revolving account so we've been getting some donations for our food bank revolving account but we don't have a line item specific for that account so we need
008to uh the committee to approve to have a line item so that we can put those uh donations into that fund and get that account can i get a motion to uh to add the line item into the account for the food fund yeah you got a motion for approved by leo second in my maryland any um comments two roko miss fitzgerald yes mrsla miss morada mr lamontagne yes miss marmal and mr cyrillo cheryl chess um [Music] donations none um articles and ability assistance saw at north andor camp john so we just we had some students that participated in the what's called the ability assistance show at north andover uh cam so taylor maloney and i.t junior jacob dinsmore gave back to the community and gained valuable professional video tv production skills as they taped
009the abili ability assistant show at the north andover cam uh they did a great job um i'm not sure uh if that's on tape but i'll do some research if that is i'll give see if i can get you a link so you can see the taping any questions you know at this time public participation is open we don't want nobody for public participation or the station is now closed superintendent report contract on tracing contact tracing badges john just on a follow-up from last week that frank asked to put this on the agenda the contact tracing badges we had decided um because um students were no longer going to be social distance uh at a distance that was reasonable in order to make the contact tracing badges effective that we ended up not ordering the
010badges i personally forgot that it was in the opening safety protocols procedures that the committee had voted on so i do apologize for not having brought that back to the committee once we did that never gave it a second thought so that was on me so i i do want to extend my apologies for not having brought it back for a vote comments miss marvel so the question is does a vote need to be taken in order to remove it from the reopening plan that's where where my my confusion lies since we had voted to approve to have that on the reopening plan it was never it was never done to begin with so wouldn't it have to be removed or discussed as to um i believe you already gave explanations uh to the reasons
011why but from my understanding i think we would the committee would have to vote in removing that from the reopening plan is that correct so yeah correct um yeah correct well we questioned for a motion but before that i want to hear everybody else if anybody else has any comments if you're all done okay anybody else so i have a couple of concerns especially in lieu of what's happening in boston and we had they had to shut down the school and go remote what is our plan right now in case there is a similar or close to a similar of an outbreak how we're going to be notifying the staff anybody that's close contact and what is in the plan to to resolve what is close contact and what we should be doing for the
012safety of the people that are in that classroom in close contact to that particular person for the staff and anybody else that might be close contact if we don't have the badges to um to determine how close a person was for close contact yeah so even with the badges they would have been ineffective because if you had the badges and you would go on a computer to see who was a close contact you would have you you would possibly have 100 students that were close contacts just because the students were no longer within six or no longer apart six feet or greater or even three feet or greater uh at this point in students who were students or staff members who were if vaccinated would not be considered close contacts what we do is if
013a student um any students that we may suspect uh has been within somebody that may have had had contact with someone that with the virus those those students are uh can they would be coming in and tested for five days every morning for five days to test and stay um in terms of i can bring back to the committee our uh the um covert team will be meeting again and uh looking at this further given the situation in boston uh and coming up with do we need to make any changes in our in our protocols and procedures uh if at this time we think that we're having some issues i do have a covert report as to how it's been going in the school uh that i i've actually been going pretty well in the
014school when you look at the numbers considering that we have 600 students so we've had a total number of positive report reported to the nurse this school year so far 21 students that have had covert that doesn't mean that they've all been in the school but 21 students have been identified as having covert which is a small number given that we have 1600 students no in-school positives from another positive so there's been no school transmission from what we've been able to tell from one student to another within the building given a student that may have been tested positive and have been in contact with other students there's been no evidence of any transfer of the virus from one student to another from being in the building there have been 50 total students in that are
015in our quarantine list in some capacity or of isolation or quarantine from what we would consider uh what the we consider close contacts if we know in fact that that student was a close contact uh within a specific space and and did not get the vaccine they would then become a close contact and they've been isolated in quarantine a total number of binex rapid tests performed for symptomatic students and staff is 151 so we've tested 151 there have only been three positive rapid tests at school two students and one staff and all the testing that we've done seven students have i have done tests and stay unvaccinated school identified closed contacts which means they have rapid tests first thing in the morning for five days 35 tests total a lot of students are still coming
016to school sick when asked they have been sick for multiple days so then we at that time would do a test when they come in sick if we don't have a permission slip then we would call the parent and get permission to do a test on the student so at this time it's been manageable biggest challenge we've had is we have had a lot of students trying to the nurses trying to deal with the amount of students coming in sick and having to deal with some of those issues but there's been different various reasons that students have been sick but overall it's uh it's been very i would say has worked out successfully in the protocols and procedures we've put in place to this point any questions mr since we're on the general subject of
017covid what do you happen to know what our percentage of vaccinated um people in the building is including staff and students so i i don't have the exact number uh with me uh i can get that for you and actually email it out to you uh our student population uh that have been vaccinated i believe is somewhere around 55 to 57 percent uh staff i'm not sure on the numbers but um i believe it's in the 80 but um the last that was a while back so i can get those exact numbers for you and email the school committee what those exact numbers are normal so superintendent my concern is that the committee approved for the investment of these badges which i'm assuming is a hefty investment uh because of the explanation that you gave
018regarding its purpose and the value that it would bring for its use so the minute that you found out that it was actually part of the reopening plan wouldn't it be the school's responsibility to um immediately use the badges or from my understanding is it that we don't have enough for all students besides all the other factors that you have mentioned but is it that we don't have enough badges for all students as well and secondly i did wanted to briefly mention because you stated something along the lines regarding vaccination like even though from you know even though those who are vaccinated you could still uh receive and transmit covid so being vaccinated or not i don't think that that that would be able to uh it should be used as a justification to not
019use the badges um and lastly i'll finish off by stating that i will feel comfortable if we do have to make a decision to vote on removing the badges once we do receive the report that you mentioned um and we have more details regarding you know regarding validating no longer having it in use okay so when we started the school year the badges that we had in the past were no no longer in effect because the time frame in which we contracted with the company had ended last june so we would have to renew a contract for 600 students to first purchase the badges and then then purchase the software which is what a monthly fee would pay for each individual students and given the fact that they would no longer be effective in uh
020doing what we wanted it to do in terms of identifying who those close contacts were at a time when um the protocols and procedures were set at six feet protocols up for uh social distancing without that as part of our protocols and procedures at that point then made those badges ineffective because students would be in close contact with many students and would be very difficult to try to manage the number of close contacts within all the badges for that many students it was uh and the cost was uh some very substantial in the if i'm trying to remember what the cost was but it was well over two hundred thousand dollars if i remember right to have the badges for something that was not going to help us in determining and keeping us safe at
021at the level that it was when we initially used them and back then we had less students and it was more manageable to utilize a tool like that so i personally would recommend that we not proceed with purchasing the contact tracing badges at that kind of a cost when it's not going to be effective it would be doesn't in my own mind make sense to spend that kind of money on something that would not benefit us and keep us safe at the level that would make sense but i can bring you further data on our plans for future uh safety in terms of reviewing uh again what has really worked well for us and what's not working well for us we convene the cova team i think we have another meeting next week when we
022bring the team back together we can look at all the data and we can bring back another recommendation i can bring back another recommendation from the covet team to the school committee before they make that final decision on the badges mr yeah i just want to follow up on vivian's concerned and some things that i heard so we do have some badges we don't have them all we didn't buy them all correct i'm sorry i had my microphone on so we do we bought some budgets initially but we didn't buy the rest is that true we had badges but we no longer we would have to re-lease those badges in other words we had to repurchase those badges they were only good till june our contract so we'd have to purchase 1600 badges if we
023were going to do all the students so knowing that we were talking about 200 000 expense in situation if i may say that way how is it that we forgot to just bring it up to the committee that's one question also just to follow up again we do need to see what is because i i know mr xia asked what's the what's the protocol that we're using in case something happened but i i'm i'm not sure i you said a lot of stuff but i didn't hear the whole protocol so i would like to see that coming to us what is what is it that we're putting in place and we need to remove the batch portion of it within that so that we can go ahead and you know approve and emotion and approve
024it john until next meeting i uh i will bring you up to date on all the new protocols and procedures there's been changes from the department of education over the last few months uh and we've made some adjustments and changes to the covet team i don't have everything in front of me right now to go into detail when and how we made these changes but i'm happy to bring all that to the committee next meeting so if the committee so feels as though still in our best interest purchase the badges and you know that would be up to the committee to make that decision once you have all the details and information i'll also do a little more research in terms of contacting the company and seeing uh if there's have any um recommendations or
025suggestions to make those uh tracing badges effective in the way that we have our procedures and protocols today maybe there's some way that our system that they have that we're not aware of so i'm happy to try to do a little more research on that as well but given what information we had i believe it was in the best interest of the school not to purchase those badges at the time was that's why i made that decision at the time the thing was that you made the decision but we didn't know about it and i think that's the big that's the whole thing that the badges were part of the opry opening plan it's in it was in place because we decided for that and it never it was never brought out here and i
026understand you brought the explanation today for that but i think we're just going out of the whole subject where it's not that we want the badges to be implemented it's just that it's part of the implementation and we never move that removed that from the whole plan that was approved uh you're absolutely right and that was on me not having bring that back to the committee when that decision was made i know when the committee made the decision we had different information and you were operating under a different set of protocols and procedures when the decision was made to continue to use those badges after you made that decisions protocols and procedures changed which made them i believe ineffective but i didn't bring it back never really gave it another thought as the year continued
027and so yes that's on me for not having brought back that to the committee to make a new decision based on the new information that we had yes marmol um do you mind um reminding me did we hire any con what is it called contact tracers due to the badges and if that was the case were those positions terminated considering that uh the use of badges is no longer in operation john so we still have contact tracers but contact tracers weren't in place because of the badges that was just a tool to help them determine who may be a close contact so we still have contact tracers that i think since the beginning of the school year have put in about a total of two hours have not put in a substantial amount of time
028in terms of doing uh contact tracing beyond the school day in terms of and the work that they've done is mostly inform doing informational in terms of giving information to to parents regarding any contact tracing that we contacts that we thought may have happened and the parents needed to be notified that may have happened here in the school but we've as i said have had no evidence of any uh transmission of the virus to another students who has been in in school and within close distance of another student okay so for for the next meeting bring back more information on what our plans procedures are and as right now i definitely have to go back and review dusty's guidelines but i don't i don't remember anywhere in destiny guidelines saying the person was vaccinated was
029not considered close contact but i could be wrong bring that as well and what would be the price that we're talking about for the the badges and monthly fees um so i'm gonna be looking for motion table discussion ms fitzgerald i'm not sure what we're tabling the removal of the um the badges we're not removing it so we're not amending the policy right now because the open the policy what we agreed for reopened was with the badges included so just for my clarification that we're making a motion to table changing the okay any further questions oops miss fitzgerald miss disler miss morata mr lamontagne miss marmal and mr cirillo chairwood yes um co-op report superintendent thank you marilyn leo usually correct me when that happens december calendar mr superintendent so you have a copy of
030the december calendar right now it shows that we have two district committee meetings in december typically the committee votes to only have one even though we have two so right now it's on the 7th of december and the 21st which is four days before christmas so typically in the past the committee voted to not do the meeting on the week of christmas actually i'm going to be looking for a motion to to to um amend to that one day uh removing their 21st um got motion by from leo gonna get it a second second by miss marmo maryland i was just going to throw out the idea of instead of having it on the 7th have it on the 14th where we have a meeting on the 23rd of december that would give us in
031case there were large warrants or anything and i'm just it doesn't matter to me which day it is but that would be kind of like in the middle unless someone knew that they were not available that night it might be better in terms of information that we would be getting you want to do on the 23rd 14th no she returns the 7 to the 14. you meant in your motion any further discussion so that means we'll be meeting on november 23rd right no no i'm just i'm talking a lot so we're gonna be okay one month so we're gonna be without meeting for like three weeks if we put up for the 14. so i'm gonna guess we meet in the 23rd then the thirty and the sixth and the the am i do i
032have the wrong date so it's like three weeks we're not meeting is that okay as well i think it's fine the seven and if something comes up we'll just meet again that's i mean again not the same yeah it's today's the the next one next one is the 23rd 23rd um but in between now you have thanksgiving um coming up then the 2014 and if there's anything in unless we meet the 30 and then the 14 and leave the the next i don't know i i like it the way it currently is um but i prefer to be the seventh because i have other family commitments there i are coming within that week but we'll leave it for the 14. it was motion maryland as i said i just threw it out there for discussion
033it doesn't i and it makes no difference to me which day i'll come to all of them so i just want everybody to be here and be happy so i don't i'm thinking that because i'll be here anyways no matter what so then it's good [Music] miss fitzgerald yes miss dessler miss morata mr lamontagne miss marmal and mr cirillo chairboards yes so this is whoops will me meaning december will be the 14th instead of the seven and none on the 21st no seventh or twenty one only the fourteen uh co-op report mr superintendent right now right now on uh we have 103 students on co-op so we continue to increase the number of students on co-op we uh have a lot of students uh in the pipeline right now to send out so we expect
034to see well we expect to see a increase a substantial increase over the next few weeks on the amount of students go out on co-op we have a lot of co-op employers looking for students but processing them it's been going to be sped up over the next couple of weeks so it's actually going very well and um a high percentage almost all students are in fact all students are eligible given the process we use for term one um and so it's going very well and i think electrical right now uh has the most students out with 12 students um but i think dental assistant has the highest percentage with 10 students so it's going well thank you mr superintendent miss marmo superintend do you mind giving a little more details regarding what uh or how
035uh we're going to improve those numbers um because i know it's still early on in the school year so i'm just wondering how you know what what is the school stance um on how we're reaching out to employers to hire our students so um we do we reach out to employers in a few different ways many of the uh of our shop teachers have uh relationships and contacts with many employers and so uh most of the time employers are reaching out to us if we have a program where um we're not getting a lot of calls or corporations aren't reaching out to us then instructors sometimes may reach out to their contacts and the co-op employer would then do some research on corporations or different companies a lot of small companies uh would do some
036research on who's hired students in the past who may reach out to those companies but right now we have actually don't have to be reaching out we have more companies contacting us then we've had time to process the the numbers uh we um our co so it's been more of a challenge getting everybody out there on time what we do i am or we have talked about uh providing our co-op uh director some clerical support that would help him uh with some of the paperwork which slows down the process so we're assigning one of our clerical persons to assist him over the next few weeks so that he can spend more time dealing and communicating with the employers themselves and the uh clerical person will do some of the paperwork that it takes so that's
037what's going to help push up the numbers a little more quickly so would you say that the challenges that we face is uh pure paperwork stuff right well the last few weeks that's been the biggest challenge trying to get all the paperwork done in a timely way between the paperwork we what because when we are dealing with companies they have to sign a contract with us uh we have to reach out to them if there are any changes that need to be made on the contract and then the students have to meet with the co-op director uh we have to uh get permission from parents in many cases so the paperwork has to go out to the parents so it's just a process that takes time thank you superintendent um update on the capital improvement
038projects superintendent um a few of the i want to give you an update on a few of the capital improvement projects that we've been uh that have gotten off the ground already cosmetology we've had the staff we've involved the teachers themselves to to work with a architect that specializes in cosmetology shops both in the private industry and in schools so they've met with him they have another meeting coming up the administrative staff supervisors of those programs as well as our cte director has met with the architect as well so the what we're trying to do is make some a fi have a final blueprint done for december so we can start costing out the project and also some items particularly these days there are lots of things that need to that are long-term orders like
039uh furniture cabinetry and all that um you need to order that stuff early so we've after the holidays really have to start thinking about ordering some of the materials and items we need so they'll be ready to go when school closes in june because we'll only have two months to get the project done so we're putting timelines and doing a lot of work preparing for that project now the tennis court project the contractor was in today he is actually we'll be starting on monday i think this week they're taking some of the fencing down and then the contract will start on monday they are going to do all the the base work the gravel get everything done take up the old hot top and have it all ready for hot tops so in the spring
040quickly in late march early april they can do the do the finish work so it's ready for the season so weeks we have a timeline and targeted date uh to be open in time for the opening of this of the spring season at this time still the barn has been uh underway uh the carpentry students have the two two gable ends up and the two uh sidewalls are ready to be raised tomorrow actually so there'll be four walls up and um they'll be ready for the tresses that won't be in for another four weeks so they'll continue to uh they can actually start doing some of the um wash shingling and everything on the outside walls even though the roof may not be on so the students will stay on that project uh through the
041winter work outside through the winter they hope expect the barn to be done for spring and then automotive the trees have been cut down where that edition's going these blueprints are totally completed the engineering's all done we rob put in a request or the application for the permit it takes about a week to get that process through so we should be ready to start digging next week so we can get the foundation in before the winter hits on the automotive edition and machine tech expansion uh the engineer is doing the electrical engineering work which is the first step in uh planning and getting ready for that project so those are projects that are on their way any questions i was out there with john today looking at the bond project and it looks actually really
042good um update on the youtube of the archiving the committee meetings on youtube john okay on the uh youtube i i know the chair asked our director of uh technology to be here but he's been out sick for the last all last almost the last week and this week he's uh we expect him to be out again this week here so he's not able to attend but i did communicate with him the youtube is now automatically will be streaming every meeting from now on he missed it last week he should have had it running but for some reason he didn't uh have it working but he said in from this day forward that it is it's set on automatic so it automatically will uh be uh in place and working every for every meeting questions
043miss marmal okay um i did notice that after it was like that one time incident where it wasn't um being streamed on the youtube channel um but i wanted to take the opportunity to actually mention um yesterday's uh meeting slash interview that took place that wasn't in uh neither platforms which was the glc the fate the glts facebook or the youtube so does that have to do with the fact that he's been out and if that's the case um i think you mentioned it's now set on a timer so there's so what if we were to have a special meeting which is not conducted on a regular regularly scheduled tuesday meeting is there going to be an issue if he's not around and like how how would that work so no as long as we
044would just have to notify him and he'll make sure that it's in place the reason last night's is wasn't on there today is they are editing some of it um from last night the some of them between the meetings there was there was some gaps and they're trying to fix they were trying to work that uh fix that so it should be back on tomorrow morning it's gonna they're gonna put it back on tomorrow morning they were working on it today uh just some of the issues between the interviews that were a problem that they were editing and so it'll be back up and running tomorrow morning with the two uh interviewers uh on on our website are we allowed to edit um the the video or should it be as is it could be
045it could be just the um the minutes when we took the breaks yeah it's editing the time that we were on break that not any while the meeting was going on is not being edited the only thing being edited is the time when nobody was in the sessions ready for a discussion update on the busing difficulties john the bus and blues as it was are still having some difficulties with the late i mean the buses after school so tomorrow um bill vogel who oversees the uh works with the bus company on all the busing issues um i know the principal and myself will be meeting with the bus company tomorrow they have four members from the bus company coming coming in tomorrow um we're insisting that they get this result because it's uh inexcusable the
046amount of time we've been waiting to get this resolved so we have a meeting with some of their key people tomorrow to figure out they've got to come up with a plan for us that's suitable uh to uh solve this problem uh we um we have some staff members that are willing to work with the bus company to get a license to support them a little bit uh so they're supposed to be trying to work out a um a program a course in which uh some of our own staff are willing to get the license and then um when they can work after school when they're off the clock and provide some services to try to prevent this but that's uh that may be a long-term solution but not the immediate solution so we're meeting
047tomorrow any questions um yeah that might that's a long conversation and covert report john i gave the covert report as part of the badge report there when i gave the numbers all the numbers on our covet i went through all the data on the coven thank you update on the business administrator appointment john the committee uh met last night to make a attentive you two candidates came up with uh made an offer to one of the candidates um and um let me give the name frank so the candidate that was offered the position was charles dembrowski uh who um and all the chairman spoke to him last night is excited about this opportunity uh he's coming in on friday to talk a little bit about his strategy to work with his scholars with his district
048that he's working for now to uh shorten his um commitment to uh his contract so he can start uh more quickly than we originally expected and uh to take a look at so that he can see some meet some of the members that we some of the staff who'll be working for him and start trying to plan a transition of coming in and starting the position so he'll be doing that on friday um and then uh possibly opening up an opportunity to talk a little bit about um moving forward on some kind of a contract with them mr fitzgerald yes i i would just guess i would remind this group that we said that we didn't care if it took six weeks or six months we wanted the right person and i think when we
049left the meeting last night we felt we had the right person so hopefully he can shorten the time commitment that he has in his present contract because obviously he must have a contract um and come to us but i just want to be mindful of the fact that we all believe we've chosen the right person thank you but we also can't wait six months especially with budget time coming around the corner to have this person in place that's why i mentioned that hopefully we could negotiate a way out of the contract he's in to get him here sooner rather than later but um we definitely we don't want to be back at square one we definitely don't at this stage in the game where um budget is right around the corner thank you mr superintendent
050the english language learners recruitment grant so i think last night i reported we did get a grant from dsc for 130 000 dollars hold on a second um i just want to miss this yes thank you mr chair about the other candidate that we did we reach out to him and explain to him everything the hr did contact him and explain to him that we had selected a candidate that it wasn't him that we still had to go through a process in order to finalize this so as of right now we feel like we have our candidate thank you i just want to make sure we did that already the english language learner recruitment grant so we did get a grant from department of department dsc for 130 thousand dollars to work on in increasing
051the amount of ell students that come to glts and so as step one we have to uh part of that grant was requiring us to hire a somebody to work on trying to come up with strategies and methods and in order to try to recruit more al students to try to get more students interested in coming to glts or at least applying we do blind admittance in our emissions policy process so it will require i think us to try to have more student ell students apply to glts in order to meet the standards in which the department of ed would we be acceptable to the department of education so you'll see in our postings that we're looking to post for that particular position questions uh what are the what are our numbers right now um
052ls i don't have the percentage here with me uh sue may know probably know more about how many l students we have or what our percentages uh as she oversaw that department for the last few years i think our numbers went down a little bit in uh english learners we have a currently i think approximately 140 138 english learners um almost twice that in former english learners but it's a little less than 10 at this time what is um the department of ed and i know i should know this but i can't think of the top of my head what are their requirements we're required to have the same percentage of el students as our sending communities uh percentage would be we have to align with their percentages is our target so we have to
053align with all four communities i mean methuen method i know lawrence by itself might be is up there in numbers and then methuen is rising i don't think andover or north andover are there yet so we have to match both communities together i believe that's the standard in which we have to uh reach i think in looking at the grant they're looking for us to have similar like you know like not exactly a line or match but like again looking at those similar populations to some of our communities which would as superintendents said it would even out but they're looking to they're looking at our admissions and our acceptance rates for english learners in our communities to say you know is there a despair is there a large difference and that's why we're looking to
054increase those numbers of students and have access thank you mr linsky thank you john any other questions one does it okay is there a none report of the committee disagreement district community committee priorities here none this one item we're going to have to vote on which is the new amendments to the um to the policy which is section a a d one section a d and a d that's when are recommended to one document are combined to one document the document is now called ada educational policy any comments or questions can i get a motion so moved can i get a second comments discussions roll call soon miss fitzgerald yes mrs disler miss morata mr lamontagne yes miss marmal and mr cirillo chairwood chess new business anything on your business miss um marmo um not
055sure if this is new business but i just wanted to take the moment to speak on it during this section of our agenda and maybe it's more of a learning curve on my end and i'm glad marilyn during this meeting there was a moment where you questioned um if it is even required to table something and the reason why i wanted to bring it up is because um on our september 28th meeting and uh maybe a couple meetings that we've had prior to that we talked about the the staff retention rate and it was tabled upon our chairman and um committee member angelo moretta had requested some additional stuff and it is understood that i guess especially on my end there isn't an expectation for you to provide superintendent a report or data the very
056next meeting that's on my end it's not expected so the question is whenever as a committee member we're asking for any additional data or information wouldn't it be considered old business uh because usually it shows up in the agenda um when we request something to be added under new business it's usually added in the agenda under reports of the superintendent director and for that example i'm assuming it it it's tabled because we're going we're expecting additional information regardless of when we'll receive it so what shouldn't that be under old business until um it gets removed once we receive the information that was requested or once uh the item has been resolved no it wouldn't be on the whole business it would be under his own item which says tabled tabled tabled matters yes because then
057it would need to be a motion to remove from the table to become an open item again and the reason why i say this because i you know we we discussed so many items and it's expected that we're we're going to forget i don't remember everything and i know superintendent you're not going to remember every single thing that we're asking um of you or of your staff to provide us uh with information so that's why i just wanted to gain an understanding of whenever you know if something is removed from the agenda um if it isn't for a school committee member to bring it up again under new business or like the chairman said it should be under its own entity um as tabled matters so i don't know this is something i just wanted
058to bring up because i'm not sure going forward how to maneuver how to maneuver this just a comment on whether it's an item oftentimes we ask the superintendent to provide us with additional information and he will say i will have that sent out in an email and then that's completed and as far as i'm concerned once i receive that in an email attachment or whatever else that issue is done because we received what we asked so i'm not sure if that's what you're talking about so uh no it was never discussed as to how it was never mentioned that he was going to provide us and this is sticking to the topic of the retention rates um our last meeting which it was on the 28th of september um was the last time we discussed
059retention rates and when it was discussed um two committee members requested additional information so it was never stated from the superintendent's end that he will provide it to us via email via whatever platform um it just we just knew that we were gonna wait on the additional information and from my understanding would have been on a future district committee meeting john and no maryland you're actually right because i never got that information and that's not the only information i have asked um that i still haven't received so if it is typo it matter it should be labeled tabled and then removed from the table when the information is here um and if you have gotten information and you feel comfortable with that information then that's a choice that each member makes but if it's a
060table matter it definitely needs to be on the agenda as a table item um marilyn you're all set correct miss disler then john yes i'm going to agree that we should have a table matter and if that needs to be put in form of emotion so that we can add that to the whole agenda and we there we can keep all the items that we are waiting for information until they we satisfy and then they can be removed if that needs to be put into motion i'll put a motion for it because i agree with there's a lot of information that we forget to go back and say and check that whether we got it or not and like vivian said i'm sure that mr lavoie with everything that he has he also is going
061to forget and it's normal so if we have a formal way of following up on this request and make sure that they are accomplished that will work for everybody got a motion can i get a second john i was just going to say maybe i'm a little confused but if it was tabled with a request to provide more information i guess i'm not sure if i'm providing more information it's tabled until it comes off the table and wants me to provide it so either way if more information is needed or wanted i'm certainly happy to do that i may just need some clarification on exactly what that information is that the committee's looking for regarding retention rate mrs disler i just want to be clear we're talking that was one subject but i believe we
062are talking generally of information that's asked during meetings any information i mean if i'm in if i'm offline let me know but i think that's what we're talking about so at any given meeting we're going to have items that we need information we're going to table it and it's going to go into these table matters i believe that's what we're looking for case important today we were talking about the um contact tracing badges which we tabled for more information so that would be one example the retention rate is how many staff have we retained throughout the last couple years to make sure that we don't have a higher turnaround rate of staff because that plays a big role in what we do and i want to say we have us small turnaround rate but i
063can't really say that because one of the reasons that is important is because that's how we make policies to make sure that we are retaining the the best qualified staff as possible um ms marmol um i'm just trying to review the minutes that uh took place on the 28th of september and i remember specifically the chairman requested um and i believe maryland as well we discussed how we couldn't tell regarding the rates which ones were so maryland specifically said not using the word termination as opposed to not being asked back um non-renewed so that i believe that was part of the information that the last time we met was requested and i obviously need more time to review the conversation that took place because i know angel had asked for something so um again it
064was discussed and mentioned what each committee member wanted as additional information as to what was already submitted um i just obviously right now i don't want to take up the time to to review the whole thing i think it's something we could do afterwards that way you're better able to inform us with what's being requested the motion on right now is to add tabled matters onto the agenda it was made by miss dislo seconded by miss um marmo miss fitzgerald yes miss disler yes miss morata mr lamontagne yes miss marmal yes and mr cirillo yes watson passes um personnel consideration report um i don't see any resignations rising nations um don't see any legal absences or retirement appointments job postings john so we are looking for mcas tutors three math and three ela tutors for
065spring mcas testing 35 an hour uh 111 22 through 5 12 22 to provide after-school support in math and ela for the spring mcas testing tuesdays and thursdays listed on the dates from 1 11 22 through 3 17 22 for ela 329 22 through 5 12 22 for math these are replacement positions motion to approve second questions procosso miss fitzgerald yes ms disla miss morata mr lamontagne miss mamo and mr cyrillo yes english language learner equity access support specialist this is a grant funded position to increase outreach to el students and families and sending districts to close potential awareness and opportunity gaps regarding cte grant funded 12 121 the 6 30 22 this is a new position muslim to approve second question miss fitzgerald yes ms disler miss morata mr lamontagne yes miss mamo and
066mr cirillo cvt admissions data team manager um john did we not hire a data manager before we have a data person this is a very specific to working with the cvte team to try to increase el students as part of the same grant in order to close that gap so looking for people for somebody that can work more closely with the person that we're going to hire to do the equitable access support specialist so this is a specific uh position first specialist in cte thank you motion uh can i get a motion [Music] i left that one sorry miss fitzgerald yes mrs disla miss morata mr lamontagne miss marmal and mr cirillo gerald chess future agenda items anybody else um leo okay mr jim and this year my uh my wife and i would like
067to we're going to bring back the reception following the uh now it's the 14th i believe the december 14th there'll be a reception at my house which everybody will be getting an invitation to we didn't do it last year but we did it for about 30 years before that so that will be uh be returning thank you leo anybody else okay at this time um no no no they i talked to uh chris today and he's not he is at this time no more um items can i take i get a motion to adjourn joe moved second miss fitzgerald miss tesla miss morada mr lamontagne miss mama and mrs cirilla i think he wants to go okay so this i'm just going to add one that says table matted what do you want it you