001note um I was just informed that streaming went down but the full meeting is being recorded and it will be uploaded after um it is done okay made a motion we got a second I'm going to not call the question but I'm going to call for a vote on that motion if I need to read it again I will good I make a motion to amend policy 7300 to say limit displays in the classroom school buildings ball fields school grounds and buses such as signs and flags to materials that represent the United States and other nations the state of North Carolina new hanare County the school name and mascot postsecondary institutions School sponsored events sponsorships Family Photos Student Art and or the approv curriculum and to amend policy 3200 to site Prince Li limit displays
002in the classroom school buildings ball field school grounds and buses such as signs and flags to materials that represent the United States and other nations the state of North Carolina New Hanover County the school name and mascot postsecondary institutions School sponsored events sponsorships Family Photos Student Art and or the approved curriculum all those in favor signify by saying i i i any opposed yes opposed that passes to to one that was the amendment um and now um I will make a motion to move this to um the board do I hear a second second any discussion yeah you know what ra yes miss krao my apologies yes the um and so let's have a nice thumbs on on my end the um the mo that I don't think ready to go to to the whole
003board because we we declined to add in Str schools in the military we did not put in but Mr Anderson tested about materials not just theend we didn't make any rulings on holiday did didn't make any on um leg symbols except so if um you know it depends and um so I think we have more words smithing on this and we don't have any references to any legal on there so I don't think it's it's ready to go to the whole board thank you um so there was a motion and a second to move this on to move both of these policies onto the board all those in favor signify by saying I I any opposed yes above that passes to to one moving on to the next policy which would be uh policy 5210
004was there any discussion on that yes sorry a point of clarification if we are moving this back to the board would I don't know if Mr vogo can guide us should we go ahead and hold off on making any sweeping changes in buildings until this changes would you want us to change and then change back I'm just a little unclear how you want me to guide Principles in the next couple of weeks until this goes back to the full board Mr Vogal could you advise on Dr Barn's concerns I'd say there's a policy that's currently in place on the temporary basis pending a you know potential change to the policy on a permanent basis um as to how and whether to enforce the temporary policy in the next couple of weeks I'd say Dr bars
005why don't you prefer with our term outside of this meting n thank you you're welcome and so will we get an update on that at the board meeting in June what that confering looks like I'm sure that we will be able to receive that information yes can I have to put it on the agenda yes M Dr F so I had already and I'm sorry Dr Barnes we had already told the principles that it was already enforced so I don't want them to be conflicting so we're going to continue with what we had already told him and then once the entire board votes then we can come back with that I'm sorry for the central office um given that we'll take that back we'll continue with what we had I'm sorry my fault I apologize
006all right uh moving on to 5210 this has been um moved several times the original placement of it was ncsba Challen um changes um Miss Bradford I believe you had moved it Forward were there any additions subtractions changes I'm good if we U Move It Forward as is and I will second that any discussion on moving forward 5210 yes I have something um yes Miss C in just in in section A first paragraph one street there is a um when it says complaint it should compliant first paragraph 1 three mm mine says compliant oh I see it never mind I do see that thank you okay so um and then I just want us to go back to 7300 and 3200 revisions are in conflict with letter B um distribution of display and displays by
007students and letter C display by non students um and then it is so it doesn't say anything about schol um ppas and Boer so like like Miss May had said1 um says a lot of things that 3200 and 7300 do not allow so now we have again conflicting um policies and your motion about 7300 and 3200 you didn't make a refence that we were going to reference policy um 5210 so that's kind of an outage um and then it says also in letter D1 paragraph two last line the superintendent consults with the board attorney on these on things that are conflicting not the the school board so the letter F5 School curriculum related and F6 ptna boosters so I just want to make sure that we're clear that we're not not um that 5210 as
008presented by the scsba I'm fine with those but we still do have conflict and it's going to become an issue down the road all right those are my comments thank you um so I'm going to amend the motion to um fix the this is Page well it's page 27 of our do first page of policy 5210 um that first paragraph in a um to correct the misspelling um but I would like to uh move this forward with that correction that is my motion I second I didn't say that initially okay then I will second there all right um all those in favor of moving this forward with the corrections please signify by saying I I I I'll oppos was that a yay or a nay miss crell it was it was it was to Z
009okay all right thank you that one is moving forward next policy um policy 3210 um this was brought forward because um I believe Dr fac had made some adjust ments to the request for a reconsideration form so Dr fa if you could speak to that yes and um I don't know we actually made some revisions to the policy itself I'm assuming that we've already adopted that because those red lines are not in there so we're just doing the reconsideration form itself okay all right so I'll walk through those changes um so with the reconsideration form what we did was actually streamline and did the language and Tred to make sure that the forms themselves were um parent friendly and kind of made sure all the language fit from 3200 and 3210 so if you'll look
010at the first um section the first thing we did was um we added a step to talk to the school before completing the form we did not have that have that step at um in the initial policy so you'll notice that um we also asked the principal to make sure that their executive director knew that um a formal process was being put in place if a parent actually was completing the form to let their executive director know that the process was being put in place that is in the first section for the directions and that first first challenge um direction for a challenge okay and then if you'll go down to the second um part School level you'll see that um we added that some of the schools if you're talking about the Isaac bear
011um your CAC they do not actually have a media coordinator so we said the principal would actually um assign someone to complete that process and the second part where it says the inact chairperson will we outline the chairperson's role and I'll stop and I want to make if you have any questions please yes um go back to that first section yes um we're number three where you say the principal will also inform their executive director who is there and who is the executive director it's not clear to me who that is I can assume but I I want to be clear so each principal has an executive director that is um Lauren Jared or penny so um that um is supervises each um they supervise the principal so that there could be this you know
012the it's just you think the wording should be different yeah maybe at the wording you know if if if a non School familiar person's reading it they won't know as as I wonder who was there so um principal inform his or her um executive director his school's executive director I mean just some little clarifier right there we can look at the wording no problem okay um so I'll jump back down to you see the steps for the intact chair um person and we kind of remember when the board asked us to look at this policy they asked us to really outline a clear step process so you see the impact chairperson will and we outline exactly what the impact chairperson will do and then the next person uh on the next part we actually have
013the review the policy 32110 and it outlines that they will review that policy we wanted to make sure they did that and we basically the whole process it makes this a formal process so if you go over to page two we actually outlined the legal statute that says why you can actually challenge a book and we didn't we we make sure we outline because it is um in the state statute um is it is unsuitable is vulgar or inappropriate for the age so you will notice in the forms when we get to the forms that when someone is challenging the book they will select one of the reasons under the state State guidelines or the state statute that it falls on that they're selecting that book so we actually outlined that as well so then
014if you go we actually put within five school days we provided a timeline for feedback the the impact would vote Yes ma'am you said they'd select one of those you meant one or more of those right one or more yes ma'am thank you and then um the response will be determined by the principal um you know they they will have to actually provide in writing and you see it will be either certified by mail or by email and there again they will have to make sure their executive director knows as well and um the decision to the school staff as well now this part at the bottom you will see um the school staff also has a a step of recourse um they can also um have a process to um if they're dis dissatisfied
015with the decision so they can also have a process that is something that we added okay so the next step is the district so this is that was the school process and then we do the district process so it's basically the same but at this level is recommend that the district uh um the director of curriculum and instruction chair challenge I mean challenges um related to the curriculum material um I'm sorry the director of curriculum and instruction shairs the challenges um related to curriculum material and the lead um School librarian media coordinator related to um things that are in our media center so they the the person who actually leads the um chairs the challenge is different here at the district level and it depends on what it is if it is something at curriculum
016it will be um the director of curriculum and instruction if it's something in our Media Center then it will be our um lead media coordinator person at the district level so they will follow the same type of guidelines um and they are outlined here we have those outline they can also have they have the same things by General statute that they will go by they can choose one or more of those and they can come to the same conclusion they can reach a simple majority decision with a chairperson abstaining from the vote and and I did not highlight that last time but the person the chair abstains from the vote and they will either uphold the school's impact decision overturn it or um and then they can retain the material remove the material um place
017the material at another school and those things are the same thing or regulate the material the chairperson will write a response to request for reconsideration within 5 days of the inact vote and you notice that these dates and timelines are things that are different because we want to make sure that we've given parents um a timeline so they'll know um that when the response will come and it will be delivered to the superintendent and there again that recourse at the bottom now this is something the next um section we changed from hearing from the board one of the things that you said was we didn't have the opportunity to look at the materials prior to making our decision if we wanted to hear uh if we wanted to decide whether we were going to hear
018a book challenge so before the board makes any decision if they're going to hear a book challenge you will notice that the steps have changed you would exam examine the challenge material and the complaints you will weigh all the Merit so you will look at all the materials prior to determining if you're going to hear a challenge so the steps have changed and you see that outlined there and then you of course would have the same if you look at page four you would have the same reasons that you would um make your decisions based on and then you or the attorney attorney would make a decision and communicate that decision and because of time I'm just going to um highlight the first form is basically the same form um this is the request for
019reconsideration form I do want to highlight that the one major change that we are doing is this form must be Comm U filled out to initiate the process we're requiring that the form initiates the process we're not accepting an email we want the form um filled out so you will see that we have a couple of things in here we're requiring that the parent has reviewed the policy we um are asking that they have talked to the school because a lot of times before we do this process we can resolve it at the school and um they're again going to check with statute that they are basing their requests for reconsideration on what evidence they have and so forth and then um it could go on at the school the district and of course at
020the board level I just had a question about the authoritative resources um is there could you expand a little bit on that I know we're limited on time but could you expand a little bit about um some examples of authoritative resources so that could be um actually look some up let give you some actually have some so it could be um publish we publisher weekly school um Library Journal um children's literature it could be different thing um different um just um resources um like that um you don't have to look at all of them but we want you to go to um uh resources that are credible to get get some different um information as you are looking at um making your decision so things like historical documents things like that would also be included
021in that um I'll let Mrs Hudson would that be with historical documents and Miss Hudson is our head media U coordinator or head librarian for the district would that be I don't know if that would be considered Dr um um Mary Alice hson that wasn't the intent of that the intent was um professional reviewing sources such as the ones that were listed their uh journals that that's their whole purpose is to review materials so it would be like as opposed to an Amazon review okay is there can I ask why those were not considered authoritative if they were like if it is in reference to accuracy of you know a historical document using the historical document to prove act does that my assumption would be that would be included in a journal review of that
022material but you wouldn't use the document itself as a resource I believe I would assume that those journals do yeah well I'm I'm just saying if I'm going to get a a source of information I want it direct from the source so I don't necessarily want to just go from a reviewed document because that's a quoting of a source and somebody's review of a source if I'm going if I want to go direct to the source I want to direct so I'm just wondering if those should be could be included in that I I I I guess my thought of it is is a number of times they will not be historical documents so I I don't think and and Dr Hudson you please jime in but I don't think there would be an issue
023if you went to the Declaration of Independence to look at the document but a number of the items that we will be talking about would not be historical right so you um wouldn't have that opportunity but to go to if it's a historical document to go to the historical Source I don't think we would have a problem with that I mean I I mean I I just think most of the time the documents will not probably be historical but if if you can go to the historical store I don't think any would have a problem with that Dr hson No I agree yeah yeah yeah okay yes M raford I had that same concern Dr H I had that same concern and you know I'm a journalist I can write a review um I may
024or may not have accurate facts in it so when you go to an actual historical document then you have your actual facts right so and a review is an opinion no matter how credential you are it's still your opinion and you can have opposing reviews all over the place I think so I'm a little concerned about that if I might um I think that the thought process and you can correct me if I'm wrong is many may be along the lines of a fictional yeah piece of work so you're not going to have that but if it does come to that then those would be acceptable uses of correct yes if historical