001Okay, one o'clock. So, we will call the meeting to order. We do have couple of additions to the agenda. There will be a 5E accountability report, a 5F teacher retention survey, >> and it should be on the new page two agenda, guys, that I put out there. >> The only >> You should have an old one in your folder and one that was laying on top. Oh, did you get switched out? Thank you. The only changes that I'm aware of. What was that? Sorry. >> Teacher retention survey. Accountability report, teacher extension survey. Those be added under discussion items. Um, the only ones I have. Yeah, >> I make motion. Accept agenda with additions. Second. >> All those in favor 70. >> Okay. Consent agenda. I was I was going to ask uh seen her report
002on the uh professional development day Concordia just to if you want to elaborate that was covered and that's not the first time we ever done that. Right. >> Correct. >> Yeah. >> So there was five districts that were opening She was former Miss Kansas. >> Um, and then she came to our high school and she spoke to our kids about something as well. The next day, um, we had breakout sessions. I want to say they were 45 minutes a piece and teachers could pick and choose what session they wanted to go to. Um, anything from ACT to behaviors, technology, even some hits that we've been doing here. And then at a lunch, we then went to the closing which was trooper Ben >> and came home. It was well attended. It was a collaboration effort
003between all five of us district. >> Was there I mean I think when we discussed you know trying to get participate in this. You thought that those teachers would then collaborate amongst other districts that they don't always get to do within a smaller district. So, was that able to happen or >> No, it was not able to happen this year when I came on to help build this event. The four districts said we haven't we haven't done that in a couple years because it often led to some unstructured times with teachers. Um, we met here just about a week ago just to follow up and see what went well, what needs improved and I brought that up to him again and we're looking to maybe extend our lunch by another 15 minutes just so those
004teachers who do want to get together can collaborate and at least exchange emails or that kind of stuff. So >> that's great. >> Yeah. Yeah, it was good stuff. A lot of good feedback. We when we kind of started planning that on account for PD to get involved in that. Um once I started talking those other districts, it was mostly their elementary principles that were helping discuss it. So I threw her to the wolves and let her handle that at that point. But I from all the feedback we got from the staff, I thought they really enjoyed it. Um obviously Trooper Ben closing keynote was if you ever heard him speak, it's powerful message. Um, but yeah, it was I think it's a great addition. I think it would be very beneficial for us to
005continue that partnership with those other districts. So, thank you. >> I make a motion to accept consent agree. All those in favor 70. Okay, we are ready for I don't think there's any board member reports, is there? Okay, so we will move on to discussion items. Uh first one being driver's education. >> We're going to have um Terry Invert has retired. She's done it our last 10 years or so. Um Jeremy Miller from Pike Valley, the principal, had offered a couple years ago if we were ever looking for somebody. Um, and so I reached out to him. He's willing to do it. Um, right now we're looking at uh um the the payment would be the same as what we were paying Terry with the incremental raises based on what her salary uh by hour
006was going to be. Um, and basically at this meeting, all I need to know from you guys is a if you're okay with Jeremy Miller doing it and b if we want to keep our rate that we're charging our students at $132. Um, if we're okay with those two pieces, then >> and 250, right? >> And for was it 200 250 wherever? I can look it up. For out of >> We talked about >> for out of district. >> No, not out of district. >> Or out of in district, not in our schools. >> Yeah. Let me just look that up real quick. Just like to make sure I tell you the right thing. 250. You're right. 250 if they live in our district but do not attend Rock Hill. We do not take any
007outer districts. Um, then once I get those once I get that approved from you guys, I'll send the letters out, get have a parent meeting, get a firm card number so that Janet can do a contract for classroom hours and um, driving hours per pupil and that way you know exactly what you're spending on there. One thing that he did ask, and I don't see this being a problem just for to save um, several several hours, is if we could do the classroom time with the Pike Valley kids. So, we would just load our kids here and drive them over Pike Valley for those three days for four hours in the morning or whatever it is and then um they would do their driving from over here. >> And I can tell you that financially
008uh the way we've done it uh we're we're still ahead. We haven't really lost anything. The district has not had to put any money into that. uh the fees that we charge plus the state aid that we get based on our number of students every year has covered that. We just didn't budget enough last year to spend. You'll get that later. >> I don't think we need a motion or anything. I just want to make sure. >> Okay. Uh item B is the gym audio and visual upgrades. This is I mean I'll start it off here. This is one of those things we we initially began discussing after all the audio problems last year during basketball games and and during graduation. And so I'd asked Jeff to look into what we need to do to
009make sure that system is not only functional but >> reliable and and what and whatever we need to do to improve it. Uh, and we initially kind of got that bid and the bid that we initially got was basically just to add video to the current system we already had. It didn't actually touch the audio system. So I asked Jeff to go back and tell them to separate that out and find out what it would do. And I I said don't just don't just have them fix a couple of things on the audio system. Just see what it takes to just kind of re just redo it all. And then so that's what your bids that you've got in there for. Um, and that's I I thought maybe that would be a better way to
010go is to let's say what what does it take to replace everything and improve it and and and then we can kind of work backwards from there if if because that price tag is kind of high. >> But and I I've talked with Billy too about the visual one because the quote for the visual stuff was to put big TVs on just above the catwalks essentially midc quarter both sides. Um, there's other options that I think we could explore if we want to go deeper into the visual side of things, whether it be, for lack of better words, a a digital scoreboard or even projectors that could be treated as a scoreboard. I think there's there's different ways to go around that. Um, the other thing I'd like to bring up is I've had multiple
011um well, a couple different local banks that have said, "Hey, if you have some some projects that, you know, you might need some help with um to ju just reach out." So, I think this would be a good one. I know one of those banks that reached out had said that they had helped other districts with sound systems. Um, so obviously with these numbers, we would have to get other quotes or at least send out RFPs because they're under $20,000. Um, but I think having some structure in place if if audio is going to be a bigger um we feel that's the bigger need. I think I could work on writing up a proposal to reach out to some of those banks to see if they have any interest in helping us fund that a
012little bit. Um, but that would be all new speakers, all new wires. I mean, you can read through a lot of that. Um, I I appreciate Brandon, last year we came in and I say we um I watched, but um all the speakers in the gym, if you remember Tony, that was all into one port in the back of that amp and the amp kept blowing because it was a very um >> old Yeah. So, we bought a new receiver um had much has ample amount of um wattage to it and we separated the speakers into three different zones, >> but it's not it was a $300 patch and not a fix. >> Sure. But it >> a big band-aid >> with a little gauze around it. So, the >> with the like the dig
013the digital signage, the video portion of that, thinking of possibly trying to tie in a scoreboard with that. How does that fit in if we have to put a shot clock in? Does that have to tie in? >> So, we've already purchased the shot box and >> so there'll be a separate it won't be part of the scoreboard. >> Okay. >> It's not a matter of if. No, I I realized we have to. I just I didn't know because well, when we were in Tescuit on Saturday, I saw that they had their shot clock mounted up and you know, they weren't using it. I was like, "Okay, well, like I got to wonder like, well, does this all tie in together somewhere?" Just >> it's got its own controller. >> If now if you want
014to go >> spend premium dollar, you can get new schoolboards that have it all tied in together. But we're gonna that's another one of those that we'll patch as long as we can. But I again 35 35 a little bit over 35,000 for um the audio obviously we'll reach out and try to get some I don't know what other options there are but I'll reach out and send out RFPs to others to move forward >> I do think this is the right thing to pursue though after seeing other gyms offer the you know the way they just the video streams sharing what other upcoming events are having with the school and things going on >> advertisement ability to sell advertising. Yeah, I think all that's a great look and and just to be in addition
015to our scoreboard and the one the one gym we were at there they >> you know they were using that as as their scoreboard you know replace that the old analog scoreboards >> wasn't it there have been two or three of them used them in various ways one of them was like a scoreboard one of them >> was pretty nice >> well Logan is a little different a whole different thing >> um but I I see you know I think maybe the days of buying the box scoreboards might be. >> Concordia has a really nice one and when they announce their players or their wrestlers, there's like a video that comes up. It's really really cool. >> Well, that's kind of the way this one I was thinking of. It's projector goes but there's a
016reason it's not >> depending how bond goes like replacing HVAC doing shock clock wiring putting this stuff up that it may be reasonable to integrate all of these pieces into that process. >> Yeah, >> that's all and sound system included and all this. If you're going to be tearing into stuff anyway, that would be the time to run and >> whatot that's being >> Well, I will >> Yeah, I I I guess I would I would say pursue the audio part of it. See what other quotes you can get. See what kind of help we can get. Um the video I guess I don't know how how to proceed with that. Is it, you know, is that something we should just talk about as a board? What you know, what direction we want to go
017with that? Is it something you just go out and get some different options to consider? I >> Well, this this quote here integrated everything into So, if you're Bluetoothing into your receiver for your speakers, it's also into the T. It was all integrated into one system. >> I think they do that other way systems. So, I I know when I've talked to other districts that have been doing it, uh the the large TV things, they've talked about glare problems where you can't see it as much. The the uh uh projectors, they've talked about kind of like at graduation, you can't see the projector. Um the the model that most of them had gone with is a it's a 9 foot by 4 foot project or 9 foot x4 foot actual um screen >> video screen
018>> and video screen that cost about $20,000. There's where we would talk about, you know, we've got $2,000 from the uh u pierce. Um, and then so if you got nine banks or businesses that wanted to give 2,000 a piece and have a name plate below it, you've got paid for minus. >> Yes. My my concern with the that their proposal is I mean an 80inch TV is is big in your living room. Hang it up on a gym on the wall on a gym. Teeny tiny, I'm afraid. I don't know if you're going to be able to see it. These that I've looked at are they're n they're over 9 foot by 4 foot and um they're they're like you would see in the bigger >> jib. Makes more sense. >> I'm sorry. Is
019it red cloud that basically looked like they had a television at each end? >> I don't know how big it is, but you could read it. >> Yeah. >> I mean, you couldn't put a lot on there, but they had the if I remember right, they had the players names and the score. Yeah. Their points, stuff like that. That's >> for graduations like you said and other things. You know, I would look into a system that accommodates, you know, more than just basketball and volleyball, of course, but you know, there's we got videos that play during graduation and things and I suppose those could be going on instead of everybody trying to stare at the end wall, it could be playing, you know, on this side's looking at that TV and that side's looking at
020the one above your head. So, I think there's I think it's worth looking at. >> Well, I could pursue both of them. I'll reach out to some other companies and see if they have other suggestions versus a TV and some bigger panels. So, >> I you know, you see in a in a in a big sporting event stadium, you know, you have people watching the video board more than you do watching the game. And in some cases at a Christmas program when kindergarteners are way down at that end. And if you're sitting back in this corner, you know, it might be beneficial to have like I could, >> you know, be utilizing it in that fashion, too. >> Okay. Well, I'll pursue both of them, get some other quotes, and but there's some RFPs to
021send out. So, >> sounds good. I'm going to interrupt just real quick. I didn't mean to be running in and out taking calls here. There was a 911 call went from the school. Uh, there was a car on fire in the parking lot. So, the fire department is up there. They said fire's out on it, but the fire truck was still coming out. And so, Now we're all curious which side of it wasn't a gray Toyota green trailblazer. >> Did your kid take the van to school today? >> God, I hope not. >> That happened. That happened just a few years ago. You remember me coming in and telling you there was a car on fire in the parking lot? >> Yeah. >> Like it was like dripping onto the tire and it was Yeah.
022>> the fire extinguisher. >> Evidently, it's not that uncommon. Were you talking about the nice weather? >> Yeah. I don't know. I >> It was just sitting out there. I pulled into the parking lot next. I see smoke coming. >> We'll get I'll get more uh information and RFPs from other companies on that next month. So, >> all right. We will move on then. Um >> I have a timing set you need to watch. It should be between 1:30 and 1:45, but Dennis Miller is going to try to Okay. >> So, all right. Um, so we'll move on to 26 27 staffing. >> Yeah, I the spreadsheets's on there again. I don't know if Lisa if you need to project it or not or just discuss it now that you're feeling well enough to help
023elaborate a little bit more than I did last month. >> Yeah. So, if you um pulled up that spreadsheet there, what I did is I took our current numbers >> and I moved it up. >> So, that >> we can't we can't we can't get to it. >> Hold on. Hold on. >> Refresh it now. You should be able to change the access to it. It's in the February. >> Okay, now we got it. >> Go through my years. So, you'll see at the bottom there's uh some tabs there from kindergarten through. Um, what I did is I just rolled over our kids the numbers and I took what we know about them and put it into a spreadsheet to show not only their academics but their attendance some social emotional uh things in there
024as well. Um, currently we have nine and a half classroom teachers kindergarten through fifth grade. this year, our current fourth graders, so going into fifth grade next year. We started out at 21, we're now at 26. The teachers are making it work. >> But I would like to get another fifth grade teacher there for next year. >> Just to clarify, at kindergarten, is kindergarten this year or kindergarten next year? >> Next year. >> So this kindergarten is prek this year in the correct. Yeah. Um, so that would be the change that I would like to see is getting an additional fifth grade teacher. Um, there's going to be some movements coming around where um where I'm going to have to move teachers around. Um, I want us to look at the first kindergarten, first and
025second grade, and I want to know your guys's thoughts, your opinions on how to proceed. It's been my understanding that we'd like to keep those numbers just smaller for their early literacy, early literacy skills being developed there. Um, this year, kindergarteners going into first grade. So, if you tap on that first grade, what is it? 18. Um there's some significant academic event chronically absent students in that class. We know how difficult it is to teach kids who are not here that's putting them behind these other social problems for students as well. So I would like to keep that kindergarten class going into first grade next year. It'll be small. first grade going into second grade. Right now, there's one teacher. I would continue doing one teacher there as well. This year's preschoolers going into kindergarten.
026Um, that's a tough one because there's some reading and math that are lacking there. It's early on. We know if we catch it early enough, we save money in the long run when they give it to Sam's building. Um, I have talked to her kindergarten teacher. She's okay going by herself, but would not but would need some help. She's 18 as a lot of five-year-olds in a classroom. I I was going to say I spoke with her also. Um she made comment about her class that she has now. Um she had I want to say four or five of them that came in and they couldn't even recognize their own name. when it was written. So she said, >> "I think we have five kindergarteners this year that school." >> Yeah. >> This based on
027the recommendations here, we would need to add an additional staff position, one full-time staff >> at that third, fourth, and fifth grade. Um, I think we do need to add one additional teacher at the K1 and two. That's where I need your guidance. What does our budget look like if we could afford one? I would like to keep a kindergarten class smaller, but I understand that there's financial constraints that we have to make these kind of decisions, but definitely one, maybe two if And I think when it comes to staffing and Mark brought this up before too, I think a lot of it becomes wrong or different. You look at the applicant pool. If you have a couple that you feel are really good, then we need to find a way to keep good staff
028here. >> Um we also know that sometimes a no hire is better than a poor hire. Um, so >> you know, if you if you bring in a teacher that's not strong, then you probably would have been better off to leave all those kids under one one good teacher that we currently have rather than split them have half of them. You just there's such an unknown there with >> I mean that's how I would feel. I mean it's never this is never an area where we've wanted to save money just for the sake of saving money >> but also hire prudently I guess and if we have a great person then >> yeah and there's course >> there's also the you know the consideration if you bring you know if you bring in two two
029more you know what what do we look like two three four years down the road 26 29 and 24s and moving in 17s and 18s it would open us we'd be overstaffed if those numbers don't increase. >> And right now we have on um the Kansas education site, it's anticipated opening. Um I have spoken to one candidate, she would be interested, but hasn't put her application in because it's anticipated. I think if we were to open it up and put it as that we're hiring, we would get some more candidates to see our pool like That's the whole day. >> I say we open it up for one one and see what applicant pool looks like and based on what is available and make that determination. >> Well, we got a resation too. >> Yeah.
030>> As of right now two. >> Yeah. >> Need to hire two. >> Yeah. >> Well, we'll get to that. Yeah. >> Um All right. Well, does that >> give you the guidance that you guys need for now on it? >> Okay. >> I am curious though in the context of in terms of >> advertising it. Do you advertise it as two positions available or you just just elementary teacher position available and just >> that you get? I don't know how that mattered in terms of number. you start started as a just a position and if if you get a couple of fantastic applicants then that's when you're like okay well let's maybe think about bringing them both in. >> Yeah. And that's why it's always we've always posted just as elementary and not a
031grade specific because >> it opens yourself up for a lot more >> and we know to be fluid going forward on >> what grade you're teaching. >> Yeah. Yeah. Okay. >> Thank you for that. >> Thank you guys. All right. Uh D is bond and facilities. >> Yeah. Well, facilitywise that the sheetrock is being delivered for the fire marshall um work at the gym um stage area and the um bus farm. And so that should be getting done this week, hopefully finalized by the end of next week. So um check that one off the box a little bit. Um, since our last one too, we had a water leak at the guess it was the girls restroom out there at the um stadium. Somehow um a thermostat was turned down out there and water pipe
032broke. But we got that fixed. Um minimal damage to wood in Mr. Host's classroom as well. Um I guess the other thing is I put the calendar um on the form or I mean on the in the folder I've put together um you know FAQ to go into the newspaper this week and go out EDBM. Um the the stuff in blue is the things that have kind of changed. I just kind of want your guys' input and I guess more specifically um just need a little guidance from you guys as a board is do we want the our information that we continue to come out to be for lack of better words 50 5050 on let's 50% of that messaging is on the Hback 50% on the controlled access. Do you want me to do
033we need to shift that percentage back and forth? Like I guess I just kind of need some guidance on how you want to um move forward with just sending out that information. >> I'll say your video on the control back says both of them are good. But I I do think in that context I don't think a video in the same context about HVAC hurts. That's still primary. You know that that has to pass. So, you know, explaining any pieces of that puzzle through that medium is why I think that can still be important. >> Okay. >> Um I and I thought what the way you explained it and what's been shared I I mean I feel comfortable with what's that context. I do think uh yeah, I don't I mean like the plan I
034I think I think it needs to be equal. I I I'm a little lary of starting to back off from one over another because they're both important pieces. So >> that's not you, is it? >> I got a new one, but uh it it wasn't one of our people. It was somebody there for the band clinic. So Um I thought other insights >> I agree. I don't think you want to follow >> the the one thing the other but >> the one thing that I'm going to continue to make sure it's part of everything that goes out is just can I don't think that we can overemphasize enough the explanation of the bond question. >> Absolutely >> correct. Um, and so I'm wanting that to be front and center. Um, on the the the flyer
035that we get that we finalized for the EDDDM, it's right below the heading. That's the first thing that's seen. Same thing with the one that goes to the newspaper. Um, again, just to make sure that we are getting that they were clear to the constituents of what what it means to see those two questions. So, um, that that's one thing that will be steady through all the newspaper ads and everything else, but whatever else you guys feel like we need to do or need to change or whatever, I just let me know where you're at. Um, I still think newspaper every week is the right way to go and then so if we get a EDM out this week, then do one last one that week of the 22nd through the 28th. Um again whether
036it's more FAQs or more justformational about um the topics again I I did get a little bit of feedback from Natalie's suggestion of those bullet points of the controlled access not being so wordy but any other direction you have let me know and make it work >> I'm wondering about Um, I thought of what events we have coming up between now and election day. Know we have another home ball at least one home ball game on the 16th and 20th. >> Three next week, Monday, Thursday, and Friday. >> Yeah. about having information at the ball game that we have available whether it's and it maybe just you know what we've sent out um for folks there that want to ask questions learn more in that context I think that could be a helpful place to
037get I think that also may be a place to gain feedback on you know how we finalized the last week uh the 20 the 23rd or the 27th there's any other additional information needs put out, I'd be willing to take some time that evening to sit at a table to just answer questions or you'd be available to do that, Jeff, the others. But I think that's I think putting it out in in our facility there is has some value. I don't know what other opportunities look like, but >> So, are you just suggesting having copies of what went out and past time and what's going out this week just to have more available for those? >> Yeah. >> I don't think anything specific needs developed for that. So, I wouldn't be opposed to being available,
038like you said, for just to answer questions, hang around. I mean, if I'm going to be there anyway, >> between the games I'm watching, >> that was a problem with that. >> Have you received any feedback about not having that public meeting of any? >> I haven't. >> I mean, I haven't heard anything one way or the other, but so I figured >> I haven't really either. I just >> No newses. don't know how to read it. My big concern, my really my biggest concern is voter turnout in general, you know, voter lethargy, so to speak. Um I just I hope the survey is right and I hope everybody that voted last time comes out to vote. That's I don't know how to guess or predict what will happen. One thing we haven't done is
039just, you know, the polling place information we put out last time, but I I guess we kind of made the assumption that folks know that. But that that is >> well, we didn't change anything. We should be good. But but it still wouldn't hurt to revert that. >> And maybe that's something that we Is it too late to do that on the 23rd through the 28th mailer? >> I don't think so. newspaper. >> I said I think getting feedback that weekend that would be next week would help us >> for any other >> any feedback of what you know to demand is between that last week and the the 10 days before voting day. >> Could we get our mailer for this week yet, Jeff? We had talked about wanting that like today. I have
040it and once we get the feedback here, I'll finalize it. >> We're opening up every poll location. This is going to be like a normal election. >> This is just to start watching. >> Okay. Well, I can work on doing a littleformational video hack. >> We'll look at gathering data and have a get a table set up for games and make sure that the 23rd through 27th newspaper ad and that EDM has a section about locations. I know one of the things when we did the a couple of the tours but around the HVAC we had a you know stop there that I heard comments was like some folks from plumbing there talking about how much they're here to repair our system like regularly having to in their experience. So how as you develop that
041some of those >> um examples that they used I think were pretty effective stories of how you know the need and some of the challenges they had come across and the ones that are who we our first call to repair things that seem to be impactful. >> Okay. I can't even see if any of them want to do the short video. >> Yeah. >> I just don't want to back off on HVAC. Yeah. >> No. And I guess I wasn't sinating that. I just didn't know if you wanted focus one way more or less the other way or spend more. >> I thought your video was explained it well. >> Yeah. And the repurposing of the spaces that would replace. >> Okay. Well, if you guys have suggestions now, let me know. And otherwise, I'll
042I'll work on those three things um moving forward on that. Okay. >> Uh we'll move on to item E, accountability report. >> Yeah, these these come out every year about this time. Um I guess you can see it there. The first thing to to realize is some of this is definitely lag measures. They're a few years behind and that's just how it is to get that data. Um couple of things is is um you know we got three of those star recognitions this year versus last year we got two and then the commissioners one. Um if you look at on the the left side the academically prepared for post-secary success that's the number of students at levels three and four. You can see where we are compared to the state. The interesting part of that
043is um with the language arts um we're three points away which we were last year but the difference is last year um our number was 30% and this year we're 41. So we're doing better there mathematically. Um, last year we were five points below the state average. We were at 26.7 and the state was at 31 uh.6. Um, and this year we're actually ahead of the state average on that. Um, and then science we were below the state on on both of those. But um just for a little bit of comparison um on the the postsecondary effectiveness that's just those kids that are doing something beyond um or the first two years. Um and you can see that those are higher than they were um our success fiveyear success average is higher than it's been
044since 2020. Um and so all those are trending in the right direction. So I think that's good. um at the bottom at the graduation rates. Last year's um report, our graduation rate for a 4-year adjusted cohort was 90.9 and this year we're up to 96.6. Um so that's an increase. Our attendance rate went up from 92.9 to 93.9. So we've improved that. Our chronic absenteeism dropped. Last year it was 21.6. This year it's 17.8. Um and so and our dropout rate which I mean that's there's not much to begin with was6% last year and this year is nonapplicable but um to kind of put a little bit of that data into context as we've improving pretty much all the way around on that data. So um on on the back you guys can just kind
045of see how we're where we're trending with our state assessment scores at all. A lot of that to the right is all about levels three and four. you can see how um you know math and language arts are upticking from last year which is great and as we get more continuity with new science teachers that'll help too obviously >> I was going to say that is a direct reflection of the continuity of teaching. >> Yeah. Um and then the last thing is ACT last year uh the state average was 19.2 two and we were at 18.3. So, we've closed the gap on that state average for ACT scores as well. So, anyway, just to give a little context to that data, but I think it's good to see where we're at on all those. Um,
046any questions about any of that data? >> Was it around this those ACT scores we discussed last year? we require every kid to take it, but that might not be the way it's measured across the state. I think what we were going to do this year was require all the students to take it and then um see what the new new superintendent's directive is because we're also offering that work key. >> The work and Cheyenne if anybody goes and requests not to, she's Miss Castro's letting them out of it, but they have to take keys. because that word keys translates to no matter what direction you go. >> Yeah. >> I was just curious from a data standpoint. I remember talking about that last year. >> Yeah. As a state that it's I hate to
047use the term, but it's watered down because it used to be that only those collegebound kids took it. Now everybody's taking it. >> Right. I just Yeah. Continuity of information. Yeah. Consistency of information. And and that's one thing I guess to kind of take note of too with the levels three and four of our state assessment stuff is new state assessment last year too. So >> um Dennis Miller is on the Zoom but I don't have any audio or video yet. So >> okay >> see if we can get him on there jump to him whenever we get him ready but he's not he's not on there yet. So I guess if you want to >> this is Janet Rock and Dennis has joined our meeting but he doesn't have audio or video. Is that
048available to assist? >> I think this that is very promising >> compared to where we've been. >> Yeah. Uh the the down the unpromising part is how you can directly I mean I just I directly see how when you get a change of staff or a lack of one like we did not have a science teacher replaced it directly affected our kids. >> That tells a big story right there of that impact of not having that space filled to me. So, and I I I put in my bold report, but I kind of like highlight this just because you talked about it that chronic absenteeism rate about 17 17.8%. Um, is typically we're in the 15 to 18% range. Semester one, we're at 8%. We've never been anywhere near that before. We're hoping that's a
049reflection of that high impact STRA strategies that we're putting in, the cognitive engagement increases that we're doing. kids wanting to be there. >> Hi, Dennis. Um, we're not seeing that you have any >> question there, but it's black. >> We can see that you're there, but everything >> video. He just needs he just needs to unmute the military, you're a failure. If you start your own business, you're a failure. There are several things that should not be counted as against us on that. So >> correct. >> Can you hear me now? >> Yes. So let's hang up. Okay. >> Yes. >> When students >> in that are enrolled with us get certificates like I know we do ocean certificate stuff like that. Does that count towards that even when they're with us >> supposed to?
050And I've talked to every principal and um secondary educa or college you know do who reports that? Well we think we do. because we I can't report CDL. The CDL instructor supposed to, but some of them are like, "Oh, we're I don't know that to be honest." We've wondered that same thing. Are we getting credit for all these things? >> Well, they're completed post >> because those are postsecary things we're doing. >> Absolutely. Yeah. I would agree. Totally agree. >> I think our focus should still be providing as much encouragement. I don't I know. >> It'd be nice if we did, but if we didn't, we're still giving it to them. >> Okay. It looks like we've got >> we have Dennis Miller with us here. Um, >> so if you you should have a
051copy of the audit report and another letter in your folder. If you want the paper copy, there's digital copy in your folder. So Dennis, I think we're ready if you want to go ahead and get started. >> Okay. I know your schedule's tight today, so we'll make it short as we can. And uh, as always though, if there's questions, just holler. So um we'll start on page one and two of the audit report. Um basically it's a little confusing. It says that the it's an adverse or it's it is a negative opinion on the general accept accounting principles. Um the reason for that if we did a what they call a gap report it would be three times thicker and three times unreadable more unreadable. Um it's in instead it says it's a un unmodified
052or a clean opinion on the regulatory basis of accounting which is really designed to match up the budgetary process of the of the district along with the budget and also the way the state operates. It also matches up very well with the cycle of the district. If you think about it, your life cycle of a district is pretty much July something through the following year. And this these these accounting records reflect that pretty tight to that. So it does reflect the life cycle of a district where if you was a city, it's more likely on a calendar year basis. Anyway, so it's an unmodified or clean opinion on the regtory basis of accounting. And by the way, about 95% of the municipalities in the state of Kansas use this method of accounting. The only the
053very largest your your Witchah and Topicas and etc use the GAP basis. So this is not an uncommon use. Uh we did conduct the audit in accordance with the municipal audit and accounting guide and the uh generally accepted uh standards for auditing in the United States. And so that's the gist of it. Um that is pretty much that. Uh we'll go on to page four of the report which is the first page of financial numbers. This is the most important page probably in the entire book. Um it starts with with beginning unencumbered cash, ending unencumbered cash, receipts and expenditures during the year. Then we add back the encumbrances and payables to add actually get to your actual cash. And what that really means is when we talk about unencumbered cash, it means it's hard core
054cash available to be spent. It means after all identifiable obligations have been subtracted out of your cash balance. And so example the of course the standard answer is accounts payable utility bills etc. However incumbrances are an obligation to pay even though the product or service has not yet been provided. And that is an example is if you ordered a bus today and knowing it wouldn't be here till next September it would be treated as an expenditure today because you've now obligated yourself to buy it. So when we talk about uncovered cash, it's hardcore spendable cash and um so which makes it interesting the general fund as you notice is a is a $4 million operation and you end up with no spendable cash at the end of the year. um thanks to this way state
055of Kansas operates and uh uh so but overall if you look at the bottom it's a combination at the the entire district as a whole your basic your assets did increase slightly last year your cash assets and that's good news there so you're not spending down reserves or something to survive um we'll go on back into the footnotes and on page Eight of the footnotes at the very top is compliance with the Kansas statutes and we had two of them noted. The first one is that the driver's training fund exceeded the budget and we'll look at it in a minute. It's not by very much but it is technically a violation. uh which means you spent more than you were budgeted when you put published the budget last the the previous year before that. Um
056one way to solve that of course is to spend a little bit of the expenditures out of there out of the general fund or supplemental general fund operating transactions. Or you can also republish the budget to to uh which says we we had more money in it. we spent it and we spent more than we budgeted but we've got the money to spend. Um the second one is a teeny bit more technically u problem is a cash basis violation. That's one states a little bit more concerned about. However, it's involved with your activity funds, which does tell you that even though the activity funds are your normal school, kids funds, classes, and etc. at the generally high school, sometimes middle school, that the um that they actually spent more in that in the industrial arts
057and class uh uh fund than they had available to spend. and it did create a technical violation of Kansas statute and that's what that's about. It does tell you that it puts a lot of pressure on the secretary at the high school to make sure they don't, you know, kids come running in want to spend some money and they sometimes right in the middle of something else and it's tough to make sure they don't overspend sometimes. Those are the only two violations. Um both of them are roughly minor but uh they are technical violations. I really won't skip much come much comment much on the on the u uh footnotes. And by the way, if you can't hear me, just holler. Um the there was u only subsequent event on page 11 that happened after
058uh the year the it says on November 5th, the board accept an offer of 75,000 to be signed. um um for a project and that's what that's just saying there's a fairly large transaction that did occur after June 30th. So anyway, on page 12, uh this is to show compliance with the Kansas uh with the budget law. And on the very right hand side, you will have uh a series of numbers. If those numbers are positive, that means there's a budget violation. If there is no if there's a negative number, then it's not a budget violation. And if you'll notice, there was uh on driver's training fund, there's a positive number for $618. That means you had a $618 budget technical violation of the published budget. So, like I said, it wasn't a large amount,
059but it was a technical violation. uh in in normal non-governmental accounting that would not be an issue. It would be immaterial. But here in statutory land for schools and cities, um it does require a comment. On the page 13, we start the general fund. At the very front of the receipts, a couple comments there. the uh historically we don't really know the number but we're speculating approximately 25 to 30% of your actual monies in state aid is provided to you is uh local property taxes um what they do now for the general fund and only the general fund you pay your property taxes to the courthouse the courthouse turns around and mails those general fund monies to the state of Kansas and then they return that bundled up with the money the state adds to
060that in order to fund this district. And so it's you don't know how much is local and how much is state, but historically numbers is probably in that 30% give or take range. The uh in addition this past year or two they are now also requiring the special ed monies to come to the general fund and then turn around and transferred back out to the the special ed fund. So that's what uh those two things are about. On the expenditure side you will have pro uh over on the right hand side again you have the variance of budget. If it's negative you underspend. If it's over you've overspent. The state allows that. We know you can't be perfect on every line item. And so if you have an expenditure such as uh like cold weather
061and you got a huge gas bill that's that's creating your budget problem for you on that line item, you just underspend someplace else and you're okay. And then over on page 16, 17, excuse me, on page 17, it shows that you ended up with with no cash and you spent everything you could legally spend and didn't spend anything more than you could legally spend. So you everything is zeroed out and that's the way the state of Kansas wants it done. So, uh, so you had no budget violation because they only look at expenditures and you had no cash left over. So, you spent all that they sent to you. Supplemental general fund on page 18 is your local option budget. And on this one, the uh same issues except they do allow you to carry
062over cash in the local option budget. The money here can be spent for basically anything that the general fund itself can spend. So one year you may spend something that's all spent out of general. The next year it may be spent out out of the special supplemental general fund. So it's they're kind of working hand in hand. And um it's not a big thing. And like I said, you can carry over monies um in this fund. And as you can see on page 20, you did spend all you legally could spend out of that fund because it is still controlled by the state by the by the budget process. But the um you did actually increase your cash balance by about $50,000 >> on page. Yes. >> Okay. Um, and we are not legally held
063to that with Supplemental General because we do not receive state foundation aid that it is good sense to go ahead and spend your uh legal max even though we don't legally have to. >> Right. Well, and and obviously if you don't there all the big concern always is with the state government if you don't spend it they'll cut it back from you next year. >> Yeah. So, so yeah, I don't disagree with that. And there's always needs. There's no question. There's always needs at the school. Um, on any other questions or comments >> on page Okay, page 21, we'll start with the preschool risk fund. Uh, there, of course, that's for your preschool uh program now. And there, as you can tell, you you uh you didn't spend all you could have, but you and
064you did uh hold back or didn't spend quite all you could have based on the revenue that was transferred in from the supplemental general fund. And I point I need to make, you've got a bunch of smaller funds now. And the reason those funds are created is so that when this report goes to the state of Kansas, they will break this up and report to uh to the powers that be, whether it's a the governor's office, the legislative offices, the lobbyists, the uh of course the department of ed um where if if each one of these like special ed, preschool, at risk programs, etc., VOED, how much was put in there and spent, and they they create reports. So, there's some people that are very interested in voced, vocational ed, that's your your, you know,
065uh, shop and, etc., a lot more interested in special ed and at risk. And those people want to know that it's being spent like they were hoping it would be or intended it to be. So it's it's all these special interest people whether it's actually elected or governmental or lobbyists can get can see what's going on at the state level and that's how they do it is by breaking out and reporting these separate funds and they put it now all in the general fund or sub and then the supplemental or general then transfers it out to each one of these respective funds we're going to be talking about. So the on page 22 is your at risk. That's for K through 12. And you spent more than you took in or transferred in. And you
066spent virtually everything you could spend in that fund. I'll skip some of the smaller ones. Capital outlay on page 24. It's your uh obviously your infrastructure fund. You know, m maintain the equipment and the buildings and etc. And um the the source of this of course is actual property taxes that are collected by the way supplemental general uh is collected monies are collected from the courthouse that was paid in by the citizens and the same thing with capital outlay. the the money is deposited with the courthouse and they do send that from cap uh from the courthouse the clerk's office over to you clerk and treasure to you uh in this case capital outlay in addition you had collected quite a bit of interest this year and that was is added into your capital outlay
067fund also so your revenue uh for this fund was uh uh somewhat bigger than anticipated ated. And uh if you look on page 25, you can see you pretty well spent what you took in, but you have a reserve for construction and and other maintenance items and whatever you need for the infrastructure by about 2.4 million. So that's that's significant. And if you look on page four, that's approximately uh well, it's well over half of your total unencumbered cash this district as a whole. So you're sitting in reasonably good shape for capital outlay compared to some a lot of other schools. Driver training is our one that we do have our budget violation on and on page 26. And basically other otherwise you have plenty of cash to do what you needed to do. Food
068service on page 27 um the small districts which of course are one uh almost always have to transfer money in from the general fund or supplemental general fund to support food service because you don't have enough volume uh to handle all the overhead associated with the school lunch. Um, federal aid was $170,000 this year, and that's an important one. We'll talk about in a few minutes, but overall, you spent a little bit more than you took in or transferred in, and um, but you you were well under your budget. Page 28, professional develop, that's continue ed for the teachers. And um that's pretty much the again it's funded basically a little bit of state aid and most of it transferred in from the general fund. on page 30. This is the fund where the monies
069are sent to the general fund and uh then those monies plus additional monies are taken from the general fund and supplemental general fund to be um uh added to totally fund the special ed program. And as you well know, most of the uh monies that are received by the special ed fund are then paid over into the special ed co-op at Blood. So, so that's what that's about. Career on page 31 is career and postsecary ed. And on this one, this is the old vocational ed fund. And uh this is getting looked at more and more. they want uh in some areas they want to see is some more those to be improved or that they want kids to come out of that if they're not going to college. But uh overall you uh of
070course transfer money in and and you had plenty of budget room to spend if you would wanted to. 32 is your gifts and grants program. Only comment there is that if you do receive it and and most gifts come with a little requirement they want to be spent specifically you when you accept the gift you have to understand you are obligated to spend it as requested. Page 33 is money the capers they uh used to just do this all on paper up at Topeka. Now they send the money wired out in the morning and it's sent back the next afternoon or same afternoon back to Topeka to capers to fund the capers m uh required monies. Contingency reserve on page 34 is monies that originally were set up to handle unexpected big costs. Today they've
071opened it up so that money's out of this fund could be used for probably school books and supplies, but it's it originally was designed to carry like boiler problems or some major maybe a bus that went down, whatever. And now it's opened up to about everything. I'll skip on over to page 37 and 38. That's your tier uh title funds. And this is where the 170,000 from uh f federal monies go in to the food service plus you collected another $438,000 here which makes it roughly uh $610,000 or so of federal monies. The reason that's important, and it's really not an issue now that we're we're past COVID, um that if you was if you uh spent more than $750,000, you're required to have a special what they call uh single audit, a special audit
072in addition to the regular audit. Um you're well below that now and probably will remain that way. Plus they are raising that threshold from 750 to a million dollars and I believe that is next year. So that makes that breathing that that gap even more important. And and if you can keep from doing a single audit, you definitely want to not do those. By the way, these funds are pretty much used for elementary uh activities. Uh we'll get down to Page 41, it just shows you the student activity funds. And as we noted, the industrial arts has a violation of $19. Like I said, it wasn't a big one. $19. And uh that's just tell you that you're technically responsible for them even though it's pretty much outside your normal accounting structure. That's a quick
073run through. Is there any questions? I don't think so. >> It it does require an um motion to accept the audit report so we can send it on into Topeka. >> On your page 26 or six B, sorry to approve and accept the fiscal year 24 audit report as presented by Mr. Dennis Miller and second. >> All those in favor? 70. >> Okay. Thank you very much. Um we do are required to also give you a written comment about the accounting system. Uh so that's that little two-page or three-page letter, whatever to we sent to you. On page one at the bottom, it says you're a small district and you cannot segregate, which means you can't divvy up the accounting duties to have good controls in place. And that will be most likely the case
074it is for for the foreseeable future, years to come. And then on page um three at the bottom that we have uh three more comments there. Um we've already talked about the drivers training fund. We've talked about the industrial arts class. Uh and then um we we do have additional comments about the high school activity fund where we said we we found some transactions which were stated before the purchase order that allowed that purchase was signed. Um obviously we'd recommend that that you get them reproved before you spend the money. But, uh, that's like I said, a lot of times kids are come rushing in there and during class change and things get hectic. So, we know how that goes. Any more questions at all? I tried to keep keep it under a half hour
075and and uh uh good luck with the rest of your uh meeting and where you're headed. I understand you're going to be considering another uh superintendent. >> That is correct. >> So, good luck with that. That's always a tough job. >> All right. >> Yeah, I appreciate you, Dennis. >> Yep. Thank, as always, you got any questions, just give us a call. >> Okay, we'll do. >> Thank you. I'll sign off. Bye-bye. >> Bye. >> Now, Mark, can I have just one minute? I do want to make a little explanation for this. So the um driver's training fund what what we learned in budgeting and we budgeted according for this year was that sometimes we need to budget that there are is income coming in that maybe isn't but to get it high enough so
076that we can budget more. What happened is we had 25 students which was almost double for driver's ed than we've had in years past. And so we budgeted according to what we had in the past and uh and according to what it looked like we could budget. But last year they taught us that we can increase what we think budgeted in for income. Therefore increasing our expenditures too to make sure that we're budgeted high enough to cover. It was all in salary and a little bit of fuel and there was no way to move any of those funds which is why we had to take that budget violation. uh the activity funds is not a violation. And what happened was the secretary made a correction and she duplicated it in at the end of June.
077It did not get caught until after that. She didn't catch that she had a negative balance and it was fixed the next month. So there technically was never a budget violation. It was an error and it was fixed right away. that we still had to they uh activity funds at the high school still had to take that bud that violation because it left them with a negative balance and I know Mr. Myers and I have talked about number three and it it we just need to it's not so much students. We just need to make sure that especially athletic things are not ordered over the phone with the salesperson that they go through the right process and get the requisition the purchase order and then they're placed with the purchase order and we just need
078to tighten the belt a little bit on that. So really we weren't weren't too bad, >> but but we did have a true violation in in the budget and it was was a learning process for us and it won't happen again because we'll overspend our income so that we can make our expenditure higher. >> You know, Janet, my father-in-law drives truck and he says when you go to California, bust a tail light out or something just so they give something to give you a ticket on. >> I know, but >> never gonna get a perfect record ever. >> I have not. This is my first. Okay. Make it something they can find. >> I appreciate you trying to be perfect. >> If they have to dig for it, they're going to find something. You know,
079I argue if I can. >> You've come a long ways and it's always much better than you've been in the past. >> But yeah, it turns out good. >> Okay, we will jump back to discussion item 5F. That's the teacher retention survey. >> Yeah. Um, this is the thing that uh I guess it's called Epic. Um, but it's um Dr. Church works with uh through Emporia State and and the State Department. This is given every other year. And so on this report, our staff took it in 23 and they took it again this last fall. Um the first part I guess it's information that I guess could kind of seem relevant to some more metro areas where staff might be looking at going other places or whether they live in the district or not. But
080for the most part, that's not going to change much for us. But um I I guess part of we could use this for evaluation for me at some point. But um if we look at uh the first part, if you look at the engagement items, I guess this is where the the information that I think is really good. Um and then once you the retention ones, you'll have to actually kind of look at flipped. Um but the overall summary if you look at uh teachers feel on they're engaged. Um in 23 92% of the staff felt disengaged. Um and then if you look at this year that number was 24 um and the moderate to the engaged is much higher. And so um based on the survey show that teachers are much more engaged in
081their work here in the district. So I think that's good. um underneath those engagement ones, you know, whether you refer a friend or not, you know, and the top line is this this year's survey and the second line is LA or 2023. Um and so much more um agreeable to um want to refer a friend um versus it was two years ago. Um someone at work that cares about them. Biggest difference there is there's a big chunk of dark blue which is strongly agree versus a small one in 23. Um commitment to colleagues um again shows much better support. So like I said overall it makes me feel good that staff feel a lot more um I guess engaged within the district. So, >> I think it's a testament to all the administration in the
082room of the work we asked you all with and you did a great job. >> Yeah. Well, thank you. It's I would pass that along to the building levels, but I the the if you go to the there's no page numbers on it, but like the school pride is another one that to me really stood out. Um we talked about the administration one above that feedback from administration um is a lot stronger now than it was. Um, but that school pride, I mean, there was a good chunk of them that said disagree. I mean, it's almost flipped that one on end. Um, so definitely uh feel good about that. Overall satisfaction is much higher. Um, so and then the retention factors, this is ones that you kind of have to flip and look at a
083little bit different. So the first one said you retired within three years. that I I guess is tough to really have a lot of leverage with. If they're ready to retire, they're ready to retire. Um, but plan to teach in another district back in 23, you can see that there was a uh most likely or more likely than not was huge. That's the second to last one. And if you look now, 91% um don't have any desire or not likely to look at a job in the district. Um, and then that last one, um, it's kind of interesting, but really nobody's interested in going to administration. But, um, overall, I selfishly when I read it, um, speaking for the admin team, it made me feel pretty good. Kind of wanted to push your put your
084chest out a little bit, but a lot of growth from 2023. So, >> yeah. So, couple of those shocking like kindly. So anyway, I those are one of those that you know you get enough staff to take it that you get that full I've talked to a lot of districts you can pay an extra bit to get it more explicit report everybody that's done it so they didn't really feel like it was worth the value. >> Well I know we discussed that last time because some of the data was concerning to us but this is this is good this is >> you have a classified one like this too to test both sides I mean half and half of your employees is done by Poria State just for teachers. >> We've done climate we as
085a district have done this been a long time ago climate surveys >> districtwide. This might be interesting to see both sides since they're about half and half. >> So yeah. Anyway, um it's good to see that staff feel more appreciated and more engaged. So keep it going. is I'm curious on the just because we're in the middle of this but the whole interest in admin level >> that last one >> pursuing that yeah like is there was asked that question whoever asked the question is there are things other districts are doing to encourage that that we're not I don't I've not heard of anything but >> I've spoken to teacher leader excuse me teacher leaders in our in our districts um are ones that I identify as possible about um leadership opportunities like the leadership
086academy and things like that to explore that. Um I would say 90% of them say go shove it. So uh >> and we're not the other 10 are just more polite. >> Yeah. you know, we're not aligned with the state, but at the same time, it's not something to disregard, and >> I just don't know what to encourage that. >> It's a double-edged sword. I mean, you know, hey, we want, you know, encourage people to do it and then they're leaving to go take other jobs versus having someone just and waiting if you know, it's just it's it's I don't it's it's a balance. But those like Sam mentioned some of that leadership academy or the elevate that that Lacy's doing is just good leadership development training and stuff too. So you ever have those
087are always options for staff if they want to look into that. They've got aspiring principles workshops. They've got aspiring superintendent workshops and different things too that can explore. Before we get off discussion items though, we left I'm sorry to report, but I want to go back to accountability. We got cut off of Dennis. >> Oh, okay. I didn't realize we didn't finish finish that one. Sorry. And and all I wanted to mention was and the we were talking about at the end there the um post-secondary success uh piece of ours and I I think I shared this with Jeff and maybe Mark but in January there was a a board of education who over the winter break brought in previous graduates and did kind of an interview uh with them and kind of talked about
088things about that they had learned going on to postsecary. um that and there was some feedback about um everything from curriculum and how they felt successful what that transition looked like and I I don't recall which school I don't I don't want to say it's void or superior somewhere but I thought it was a kind of a fascinating thing that a board could try to go reach out to those in the post-secondary world and get feedback of of things we could are doing well and could improve on. We do a oneyear, two-year, and fiveyear um follow-up survey with with students. The one thing we haven't done well, which is not is what's made us not get good responses, is get a more permanent email address for the kids that have left. And so I know
089that that's something that she's tried to do is okay, when you leave here, what's your email going to be? You know, because we get 15% response rate. So, it doesn't give us tremendous information, but it does give us a little bit of feedback. >> Yeah, I thought this was Anyway, I just saw that of a low I can try, I can't remember what school it was. It's an article. I don't if you remember that, Jeff. >> Yeah, I can't remember, >> but it was an interesting and they did over the winter break. So, some kept at home >> and just made that a part of their board meeting of >> emails, phone numbers, and text message link. Yeah. >> Yeah. >> It's just hard to get hard to know what that >> what our postsecondary
090encouragement looks like and how they're using it when they get on. So >> yeah, and I think a lot of that es and flows too. I think Miss Castro said that she was projecting a lot the next couple grades is going to be more predominantly four year college bound where I mean it's just like with anything there's just going to be that that eb and flow. So the Christmas break idea, it's a good way to try to, if nothing else, reach out to the parents when the kids are back home. >> Anyway, I just wanted to share that. >> Yeah. >> Okay. Then we will move back to action items. A the district insurance renew renewal. So I will share if I can that our overall increase we had some increase some decrease. Our overall
091all increase was 0.689%. Which is phenomenal. That's really not considered an increase. And that's leaving the de the buyback deductible at 50,000 which is where we were. That actually went down. So, our renewal looks really good and we have had another good insurance year without claims. I think we had one minor vehicle claim. Other than that, thank God we've had no hail storms. >> Knock on wood, ma'am. You just for the >> So, summer motion to accept that. I'll move to do so. >> Second. >> All those in favor? 70. Okay. Broomgrass bids. >> That's right there. We just had one there. It should be out on your drive as well. >> I did talk to the other gentleman who bid. He did who typically bids. He did call me and let me know that
092he was not going to bid this year. That's in the It's not on there. It's not in here. >> Okay. Well, we have one We have one bid. Um, >> go for it. >> Or it's Okay. The total bid is $2,370. Um, he's got a a rate bid for the six acres and then another rate for the 20 plus acres. And those are separate >> motions. >> Okay. >> So, bone grass >> be two different ones on that. >> Bone grass is $1685 >> and crop land is 685. The crop land is a 6 acres kind of by the baseball field. >> So, crop land was how much? >> $685 >> and the other one was 1685. >> And we did make sure that we put >> who was this? >> Gordon Murray. We did
093make sure that we put in the paper. We subtracted out the one cutting that they missed because of the uh full no not full javelin so that we wouldn't have any confusion later >> on that they did this time. >> Um that's the only one we got. >> That's the only >> I move to accept the Rome grass bid of 1685. >> Yes. >> Right. >> Second. All those in favor 70. >> I move to accept the crop land bid of 685. >> Second. >> All those in favor 70. Okay. So now we are ready for E 2627 calendar. >> Yeah. I sent this to the um they get the teacher uh representatives and they sent out and they said overwhelmingly that they ch that calendar A was the choice. Um, the biggest difference between
094the two was if you look at December at Friday the 18th on the one that they chose is is the grade turning grades and work day and they have an extra teacher work day at the beginning of the school year versus the other one which would have moved that to the Monday following Monday. Um the one thing that need to make sure that we keep in mind too is that this can be altered especially if with the successful um bond that we might have to alter start times a little bit. So depending on that and if legislation comes back that says no school till um after Labor Day then it needs to change again. But um this is what What does that look like? Does that go to school in June? Like the end of
095school? >> No. So statute is days, but most of us >> go hours. And that hours is 1,116 seat hours. So I've already kind of been playing with calendars a little bit. >> If the election is successful, what that looks like and how we maneuver that, right? based on so you can add minutes to the day which truly isn't as good as the school adding days but it checks the box if that makes sense. >> Um and so keeping everything the same as we have in our current calendar with breaks, PD days, everything else. I was just playing around with it and looked at that Tuesday after Labor Day. Nothing would have to change other than school would go till four o'clock, but you could extend it later into May and make up the different.
096I mean, so there's a lot of ways you can do it. Um, do you want to approve this tentatively or like how do you want to approve this this month? Like what's our time? This is typically when we do it because people want to make plans which know but they have to know their plans could change. >> Yeah. I >> Yes. may or may not cause some changes, >> right? >> Depending on >> Yeah. I mean, we could approve it just not post it on the website till now. >> Well, we honestly we probably wait till March and just say it's not approved, but that's happened before. State by the March meeting. Yeah. >> So, if you want to hold >> I think it's great that we normally approve it in February. I think that's
097the best practice we should have. >> Uh I just >> I think >> I hate to approve it this month due to >> and not tell the not and whoever would look at it on the drive and go, "Well, that's calendar." Oh, wait. No, I didn't go by. >> But here here's the other thing. So, if it does have to be approved by the March meeting after the election, is that going to give you guys enough time to make the changes? Because if we approve it now, then we can we can change it. >> Decisions to make in about a week is what >> exactly. And if we go ahead and approve it, it's done. Then after the election, we're not going to be able to to get that fixed by one week anyway. We're
098going to have to make changes after the fact. We're still going to have to approve the >> That's what I'm going to go with. >> We made a lot of changes a couple different times last year with negotiations afterward. So I I think it's fair because e even if the school year is the beginning has changed because of construction. >> All of our breaks and everything else are going to remain >> the same. That's the break. >> Is that anything that could be wiggled on in the wake of construction that the length of our breaks and things like that that seem to just get longer and school starts earlier and gets out later? I mean is that just that ship has sailed? You guys can do that. >> Moving graduation later. >> That's a really
099hard one. >> That'll be for the next three years before the calendar >> resets itself. >> And honestly, Caseia dictates a lot. >> Yeah, I understand that part of it, too. But I just feel like there's at some point we just keep stretching things out and it might have to snap back a little. Well, it's again see hours you can again we're talking if if we know that we're out of the clear with snow and we want to give >> on a following a successful election give construction an earlier start. We can shorten the year by a couple days and get them in a week earlier too. So >> unfortunately there's a there's a lot of layers and moving parts until March 4th, >> but well fall break has changed the scope of this and
100that's not something we did until recent history. >> Thanksgiving week. >> Yeah. And I would say >> this is last year. >> I don't know that I don't know if it's a bad thing. I'm just saying that has changed the scope of our calendar and pushed us much more than anything else on here. That's growing a lot a lot of traction around the state too. More and more distance. >> So you're re is still approve it as is. Yes. Depending what happened days >> for >> that's why I asked if we want to approve it tenatively but if you want to prove it and we can manage it later. everything as far as breaks and and all that stuff should remain the same so that people kind of >> if we end up altering a
101lot for construction that's going to be big news and should permeate everybody's >> and in the in the FAQ that is going out in the newspaper and and the EDM it asked about scope and my answer in that was due to the scope it may alter the start of the year Okay. So, I move to approve the 2627 calendar. >> Second. >> All in favor? 70. >> Spring technology request, an online subscription request. >> This is building annual um technology stuff. I apologize. It's turned sideways. >> I was going to say I know I'm like as soon as I turn it this way, my tablet switching. This is just kind of >> replacing the um I guess if you download it and spin it, but this is just replacing the outdated ones kind of in
102that rotation. We have the SSR grant that helps fund um a good chunk of our technology and then she's also going to hear back on a second grant. Um it'll be another 12 to $15,000 if I remember right on top of that. and she shares that it's it's it's kind of important to go ahead and get it done as early as possible if she can get these ordered and in before the end of the year. It helps out with being able to get everything put out. >> Okay. So, we're agreeing to the 88,000, but we're subtracting we're figuring on subtracting off roughly 41,000 or >> is that what this is over here in the yellow? still has a 20 $20,000 balance. >> Yeah, she's by for a couple grants. It would basically take about half
103of it. >> Okay. >> So, we're kind of approving a number that we don't actually know exactly what the number is going to be. >> No, it will be that much or less. >> We know it could be a >> could be up to Okay, that's where I'm like that. >> I guess that's what you >> That's what I need to know. Okay, so I need to make a motion for the techn hold on. Where is that thing right got them together on their behalf. So, I need to make a motion to approve the spring 2026 technology and online subscription request not to exceed the total supplied. That's the word I'm going with. >> There you go. >> Second. >> All those in favor? 70. >> Okay. And the final action item is the Guaranty
104State Bank Blue Jean for charity donation. It's the letter that goes with it. >> And I don't know how many of you are aware. It's not something that we are publicizing. I mean, you you know because you approved it, but we do have had some funds donated for the elementary for milk fund for kids who don't have any monies available at a given day. We just pull from that fund once a month. We keep track and that's what this has been requested to be put into that uh gifts and grants fund and spent that way. This will be added to that fund. >> be added to that fund. >> $65 milk for kids program. >> Yep. >> All right. So, I'm make a motion to accept the donation to the RHES milk from the Guaranty
105State Bank Blue Jeans for charity. Second. >> All those in favor? 70. to be. >> All right. So, we are ready for executive session and B noted personnel. How much time do we want to start with? >> It's just for the two presentations. >> Well, there's going to be we're going to have probably several different ones here, but I'll let you go first. >> Let's just do five minutes on those. >> Okay. with just Mr. >> Yeah. >> So, will you need them anymore? >> I don't have my glasses on. I can't tell. >> Okay. >> I don't think you need them. >> I can't. >> Do you know who it was? >> I do. >> Yeah, I I do now. >> Okay. >> I need to call somebody. >> As soon as she Okay.
106>> Well, Mr. President, I move we go into executive session, Mr. is present to discuss employee contracts pursuant to the non-elected personnel exception in the open meeting or resume order 238. >> Second. >> All those in favor 70. >> Okay. Uh we just >> uh 10. >> Let's say 10. >> Do you want to do your motion first or not? No. >> With invitations extended >> to Mr. Myers. Okay. Not lazy. >> I don't I don't think >> probably doesn't matter, but we we can we can cross that bridge when we get to it. We got some other stuff to take care of here first. >> Uh Mr. President, movement going to executive session with Mr. Sales present and an invitation extended to Mr. Myers to discuss employee contracts pursuant to the non-elected personnel exception
107on coma. The open meeting will resume at the boardroom at 250. Second. >> All in favor? 70. >> No worries. Back in confession. >> Motion to accept Zack Duffy's resignation effective at the end of this school year. >> All those in favor? 70. Motion to accept Hannah Fugate's resignation effective at the end of this school year. >> Second. >> All those in favor? 70. >> And motion to approve Andrea Harms as a substitute teacher for the district. >> Second. >> All those in favor. 70. >> We're not done yet. >> We're gonna need another one. >> Okay. Same. >> Uh this one. Let's go. 10 minutes uh just the board uh with an invitation to Jeff and Janet in if we need them. >> I >> you are Yes. >> Okay. >> Thank you all.
108Thank you. >> And for chatting it out with me, I move we go into executive session with an invitation extended to Miss Siger and Mr. elves to discuss employee contracts pursuant to the non-elected personnel exception on a coma. The open meeting will resume at the boardroom at 3:23. >> Second. >> All those in favor 70. Are you Are you in on the >> We're back in open session. >> So, do you want a motion? No. Don't think so. Oh, thank God. >> Same. around, I guess. >> Oh, he was talking to Jeff. All right, I'm going to do these minutes and then my children. >> Yeah, you need one at least. >> Oh, yeah. I need one. Yes. >> Not me. What's >> we're not doing negotiations? >> I'm sorry that that all starts. I'm
109sorry, but >> sorry. >> So, >> he did he did ask me about that earlier. I'm sorry. I forgot. >> I just need five minutes, but we need to There's some pieces >> till the 30 till the 31st of next month. We got to break our letter >> till the 31st of next month. >> I get that, but I don't want to do it. >> He asked me earlier before the meeting and I told him we could. That's my fault. >> So, I therefore make a motion for negotiations until 350. >> Second. >> All those in favor 70. >> All right. Sorry about that. I know where those papers went. It's okay. >> All right, Natalie, I already have your in down. >> Just muted to it. >> No, not >> Can we jump back
110and do another one for um employee contract? >> Yeah. >> Five minutes. >> Hold on. Anybody? Uh, I just think I need the board. Okay, >> Mr. President, move to go into executive session with the board present to discuss employee contracts pursuant to the non-elected personnel accepted in their coma open meeting and resume to boardroom at 356. >> Get my steps in. >> Yeah, loosen up your back. >> It is actually all those in favor 70. >> All right, Dad said it. reached my goal today. >> We're only gonna do like five more executive sessions here and we'll do it. Okay, I think we're ready for Natalie's motion. >> These are going to be fun ones to write with all this scribbling back and forth. Okay, apparent >> in favor 70. >> Now, Natalie, I'm
111going to warn you. You might be hobby Natalie Fogo.