001Okay, it is 7 o'clock, so we'll call the meeting to order. It's a special meeting. The agenda will be as presented. First item on there is to approve the November check register. Have a copy of that. In in case you didn't notice, I expanded the um size of the check description. So, it should include the entire check description in there. So, it's not getting cut off with just one line. >> It was longer. I just did. >> Yep, that's fine. Bigger, easier to read. I second. All >> in favor? 70. Okay. Um, next item is employee Christmas. >> Yeah, we dropped the ball and did get on November's but um J credit went along. We last year we bumped it to $30. Yes. >> Um, chamber bucks per for employee and so >> and we
002typically just go with the consensus. >> I've already contacted the bank to make sure that they would be available. Any concerns with sticking with the 30? >> Sounds good to me. >> 30. >> Last year. >> Yeah. Last year we bumped it up to 25 >> 20. >> Okay. >> I think we probably need a motion on that. There's concern. We'll just consensus that. >> Usually we consensus it, >> but we just had never discussed it with you guys this year. So, make sure you have >> it was one of it was one of those days. All of a sudden, it hit me going right after. >> Okay, we will move on to facilities. >> Yeah, I I printed off a couple things for you guys to see in hand. Um and then a couple
003others are there in the packet um online just about you know we did that survey um and you could see that it's kind of cut off so I can give you a little bit better um numbers for some reason when I try to print it it cuts off a little bit of question five um >> you got a good response >> yeah 480 responses I thought was pretty good um you know and ultimately the the the reason I felt it was important to do this was to help guide the board on how to move forward with I guess for lack of better words the the structure of the question or questions or whatever. Um but to make it a little bit I guess simpler SPT put this together and so they had the absolute certain
004very likely 50/50 not too likely and not at all. I went through and kind of combined the two likely together was a yes, the 5050 and then the bottom two is no just to kind of give us a little bit better understanding of it. So based on the survey and again that was 480 and I think we had about,00 voters um in November but um for the the HVAC one the combined yes was about 55 a.5% about 15 and a half that's 5050 and the no is about 24%. Um, I found it interesting that on both uh surveys that there was about five to six% that just chose not to answer. Not sure why you'd fill out a survey and not answer, but they had that option. Um, and then the the second number five
005on that survey was the HVAC and the secure entrances of both buildings. And the combined yeses is about 30% 29.79 50/50 is about 14% and the no is about 51 with again about 5 and a half% that chose not to answer. So, um, based on that survey, if we're going to look at it that way, I think, um, the the resounding, um, feedback is that it needs to be the two question HVAC and the secure entrances is separate. But, um, that's just kind of a summary of that survey. And again, it's not everybody that's going to vote, but it's it's at least gives us some, I feel like, some direction. Um in that question those questions in that survey it was based on the 25 year um term for the bonds um which I think
006it it even mentioned in there 7.8 mil increase. So I asked Clayton at Piper Sandler just to give us an idea if it was 25 year 20 year 15. That's what I printed off for you guys just to show obviously when you shorten the term. Um, you know, the payments are bigger which would would require a higher mill levy to to collect that. Um, but I think it's valuable information. Um, >> well, I've had I've had a couple of people ask me about doing it the possibility of a shorter than 25 years just to save on the interest piece, which is valuable. Um but like you said when you shorter the terms obviously the higher the mill levy goes back up. >> Yeah. Well I so speaking of interest I asked Clayton that too. Um
007you know because that was brought up um that you know the amount of interest that's paid over those 25 years on a 25 year for the 5.67 six, seven uh million dollar 25-year bond, the interest would be seven.5 million of interest. On a 20 year, that interest is about six. And on a 15-year, the interest is about 4.2. So again, there's less interest on the shorter terms. It's just >> Well, it can still be paid off early, too. >> Yes, they can always be paid off early. >> Correct. Yeah. But but again, you know, you shorten it and it goes from 7.8 to, you know, you cut 10 years off the term and it bumps it up another, you know, 2.2 mills. >> So the the bond language that you have those examples of um
008it doesn't say anything about the term right in that particular language, but is it disclosed? >> I believe it will be. I had Clayton kind of put some stuff together for us to look at. I couldn't remember what the first one read about the term of it and then what this compared to. So I just was curious like if we would discuss or play with going shorter, you know, what does that look like? I guess surely that's part of what's in the paper. >> Yeah. Would that would that be flexible? >> That no that has to be said at the time of >> Yeah. Yeah. That's what I'm thinking as much. >> Yeah. So I'll collect take all the information it's the things we have together and reach back out to him so that you
009know if if we can kind of you know that'll act better come to consensus then we'll have all that ducks in a row for the paperwork for uh the Monday meeting. thing I'd like to know is we just got our tax statements the other day and a land went down minutely, but the trucks and vehicles went up considerably. And I'm wondering if did the state reassess the values on the trucks because the district share of a couple trucks and my pickups went up 46%. And do they account when do they let you know when the district gets that money? >> I don't know that anyone's ever given us any kind of good answer on how they even do that. That's the frustrating part. >> Well, from what I from my understanding anything and I don't
010know if farmland's different than regular vehicle. I don't know that. But with regular vehicle tax, they use all the different taxing entities together and that that tax value is used in combination with all those, the city, the county, all of those. And so >> somehow we need a better explanation of that that way when we run the next bond election cuz people I'm sure looking at them statements with a fine tooth comb right now. Um, and if it was the state's reasoning for the taxes going up, we need to make the public aware of that. That that's, hey, that's not us. That's them. And if those additional dollars will, you know, how much they will amount to, if it'll be significant or not. >> Yeah. I I can reach out. I don't know if Hypers
011Hyper Sailor is the place to go. >> Start. Right. At least >> you know like said the farmland went down >> so they had to get >> Is it is it just like a well we the valuation went down there so they're going to take a bigger piece the tax on the overall >> average >> because overall I think mine went up about 10% total but I don't think that was any middle level changes that was assessed value changes that bumped up the tax collected. I know that well you're not within the city that's the only one I can see that that MA did not exceed revenue neutral we as a district did not exceed revenue neutral but the county did exceed >> yeah it shows the district's mill levy never change well it changed
012like point less than 0.1 right mill >> but yet the percentage of the dollars collected went up 46% Yeah, I glad they send email you a copy of my statements. >> Yeah, know I I got the same thing on mine. It's and they already way overvalue the semi. >> Well, I'm probably going to pay the trucks on the protest. >> Ridiculous. But >> I think if you can prove that they're not worth what they're saying they're worth, they'll drop it back to the original value. >> We had to do that a couple years ago. But >> I Yeah, I don't know. I could start with Piper. I would I would guess that it might be a >> I just like to give the public a better explanation as to why that happened and take the
013monkey off our back because it wasn't a mil levy increase on the district side. >> Yeah, that I can reach out. Like I said, when I asked him about vehicles, the only the trying to put it in layman's terms to me was vehicles are assessed based on all three entities selectively. So if if two stay under and one goes up but the overall says it goes up then the value the tax value goes up. So >> okay that's just something I don't know how that really works honestly. >> Yeah. Well that's the best I got from him. So I I have to get I have to call or reach out to him and get better explanation. But I know that it involves all taxing entities not just one. So, you know, even when we were
014talking about the the previous um the the mill levy was 14.2, I think is what it was on the first proposal. If everybody else remained equal, staying revenue neutral, vehicles wouldn't adjust a whole lot to that. But they said if others go up then obviously all of them >> well and trucks are taxed at a whole different level than >> and then farm county commercial and then commercial too. >> Yeah, that can get pretty hairy >> confusing. >> Yeah, >> but just a layman looking at the statement it looks like the district's going to take in a lot more money off the trucks. But I I don't know. >> But we should take in less off the land and so it'll probably pretty much even out. >> Yeah. But why? That's >> Yeah, the explanation.
015That's what we're missing. >> It's like be able to give somebody an explanation of fair question. >> Yeah. We're not taking in any more than we we budgeted to, but how it comes in, >> I don't know that. So, >> where the valuation went down, the taxes went up, and they still average that over all the taxes. It just moves it around as to where it looks like it's coming from. And it's it's a complex pass anyway because I know that statement's not right because the property tax on is $5,000 and there's only one pickup listed on it. And if they're charging me five grand on one pickup, I'm getting rid of it. >> That's a nice pickup you got. >> But they did that last year and they had for some reason not all
016the items printed off on the page. Yeah, I'll I'll reach out and try to have better information for you about either um by Friday if not for the meeting on Monday um on those individual layers. But fair enough, I think it's be proactive rather than reactive their information. >> Yeah. Well, and then I guess I'll kind of put Brennan on the spot a little bit because he joined me in the afternoons yesterday and then he was by solo today. But, you know, we sat down with faculty yesterday at the elementary and and Brenda did today at the junior senior high and just kind of wanted to get some input from them on the uh their perception of the bond and you know, collectively as the board felt like secure entrance was important, but how did
017the staff feel on it? Um, and and what are some of their views on that? And um we got a lot of good input from the elementary that was more than just the secure entrance, but what that can provide uh residually with providing extra space for other opportunities, but Brendle kind of um yeah, I'd ask Jeff just to have some time to visit with staff and that he set up yesterday afternoon and today after that and uh so some of the notes I have on on that is um at the elementary some of the the couple of the things brought up and and it was the questions really were this is um I shared a little bit of the survey results um but what what's important to you all and what's that look like and
018what are some things you know the board should consider as we move forward and discuss this and um space still continues to be an issue I'll talk about elementary to start with um you know every time I visit with folks and asked that question, it always I learned more like I didn't realize our counselor and nurse share the same room. So if the counselor is meeting with the student and if the nurse is there, there's sick kid that counselor and that kid might get kicked out to get the nurse in there. Um or the sick kid might just have to stay in the hallway depending on what's going on. It's obviously not a very ideal situation. Um and in talking about what a secure entrance at the elementary you know looked like one of the
019questions was you uh around well what about the other the high school the old high school you know that still would have a stringence and I don't think we really discussed that there's no way to man that um what it really came down to I think was the question of protocol you know parents and visitors some of all buildings have this I'm just going to go walk right to the teacher or person. So, if I got a kid in pre-K, I'm just going to go right to that building. Well, that's really not what we should be doing. They should be going through the office, sign in to then, you know, and really that you call bring the student up and not have them uh, you know, go extend them trip into the classrooms. That's so
020protocol is a piece of that but um so that was brought up so that like you know any any if we're going to create a visitor entrance where that's the primary route of visitors that needs to be expected. Um that came up at the high schools too. We've got so many different entrances and you know where you're supposed to go and what what's that look like if you have one entrance for a visitor supposed to come through. Um, I didn't realize we had so like I saw two different sets of tables in the hallway like small group reading tables and MTSS groups in the hallway of the elementary school that you know one's right above at the top of the stairwell. One's um kind of at the end of that hallway down towards the playground.
021Uh and there's really no that front office has very little uh privacy for students that need that if they're meeting with um administration, counselor, other needs. They've talked about if you know DCF or other counseling services come in to help kids, there's not a great place to put them that's not right front and center. So if other kids are walking, they see them. and how do you create that space where it's without kicking the principal out of her office or the counselor out of their office or there's just there's a there's there's that need uh for that. Um, in terms of, you know, security piece, I listen to stories of teachers, you know, talk about how they've had parents, come into the building and come right to their classroom and say not nice things to
022them in front of students and and they, you know, they they obviously administration limits that as best they can. It doesn't happen very often, but it's happened. Um, and so, uh, they're they're aware that, you know, that having some additional layer is important. They know what other schools look like. They've been in them. They know that having somebody that can is that parent upset when they come in or they just dropping off a backpack. There's a big difference when you look through the video screen and and evaluate that person and see them in person versus looking on camera. So I I gather from them that security just having somebody to they're busy teaching. They got 12 to 20 kids in the classroom. They're they're focused on those kids, not who's going to walk in the
023door. Um that's what it should be. So that that was uh the input from the elementary. Um that was most kind of what the question centered around. And so I think they've recognized I'm confident they recognize the value of doing that. There's a there's a there's a there's a security need. The space would be nice that we gain from that because we could repurpose some of those admin offices if we had a secure entrance up front um to do that. So, it would be you know the positive there. Um the uh high school um couple of things really um one of the questions was asked was there going to be air conditioning added at the A and Wood shop? It's a heated only building. Um they they typically just open their doors when it's hot
024out and that's how they operate. Um but uh and I and as far as I I should I don't I don't remember us ever discussing obviously we had a different facility proposed. So I had not I said I bring that up because I don't think we'd ever discussed in an HVAC system. Are we going to add air conditioning to that building? So I don't think that was in the >> Yeah. the classrooms are air conditioned but the shops are not. Um yeah. Um then there then the the discussion came up around where do you put the entrance? We know that the science room was going to be in the original bond but with in addition to is it the north entrance, is it the south entrance, which makes the most sense? And I will tell
025you I don't know that I have a great read on what the consensus was out of that. I think that's uh um that's probably worth discussing. You know, majority of the flow comes through the north entrance because of the number of students. But there's a balance what I gathered a balance between both visitors visitors that come to both doors uh north and south center doors and then access the building. I I mean I I'm a south entrance person, but I that's just how what my what I've always done. But I >> Yeah, there you go. I mean, I gathered that there are others that are, you know, a lot of deliveries come through the north entrance and and other regular visitors that come through that the north entrance side. So, that was a um where's
026the right place to put that? Um and then along with that, the question was would you if you did that, would you still add a driveway? uh that discussion about that parking lot, the flow of that like like that's maybe is that still something we consider uh in terms of having I talk about entrance from the west and a kind of a a circle drive versus all and does that change which side of the building that the entrance goes on? Um what is the layout of the entrance? cuz like on ball game nights and stuff where I'm going to assume you just got unlocked doors like >> it would be just my but what I've seen >> is it going to be set up so people can you know just go in and out from
027what the schools that I've been into that have uh an entrance like that uh I mean like said on ball game nights those entrances are open for the public you walk right in um but but it's when school's in session That one entrance serves as visitors only only visitors can enter. >> I was getting that that might dictate which side of building. >> Yeah. >> But most schools that that you showed to like you got your big parking lot, your school sits back their ways where our school kind of sits backwards like we have the building and then back in the yard you got the parking lot. So, I mean, if a drive were to happen, I could see the north being your entrance. >> It could be. Yeah. >> Well, you just make you
028have to I know a lot of teachers park itself site. >> Yeah. >> And you just designate that reserve it for visitor parking only or a half a dozen or however many spaces there would be that those spaces are kind of open all day for come and go visitors. And that's your visitor entrance. Everything else just got lined. >> If you look at uh what school I don't remember the town, but the entrance ideally your v your your students and your visitors elementary but that main ent ideally that main entrance is where like your students and parents and everybody flows to the bank. There's one entrance for everything. And when school, you know, starts that main set of doors is open. So everybody gets in. That's you're not stopping the flow of students coming in.
029It's only once, you know, 8:15 then it becomes locked down for everybody after that. So that and I don't I'll be honest with you, that's an architect question in terms of what's what flows better. I I don't they've looked at more schools than I have. I just know that that's a that was the questions that like what's what's the best protocol, >> you know, you used to feel like you're you're visiting teams on sports days, show up on on the south on the front, >> you know, and so they can check in there with administration. I >> I mean, I agree. It's kind of confusing which is the most used entrance. Well, I know the students and staff pile in that north entrance in and out all day, you know, when they're coming in and
030leaving the day. But, uh, so I don't know. I I just was thinking that the reserve parking on the south side for visitors, at least you have it. So, public designated knows coming in to visit, this is where you need to park. It'll take a while for >> and again, that's just like at the the at the elementary to the high school. just setting those protocols in place and reminding everybody this is this is the practice and you know like you were talking about when when school's in session the only place to go was you park on the south side. I I would agree. You find a way to make a good portion of that visit parking to where >> we got We got the sheriff's office spot, right? Yeah. >> It's supposed to stay
031open to me. You just do six other spots there or whatever. However many be necessary. I still like the idea of improving our driveway and access to big part. >> Yeah, that's what >> I don't know what on a budget how you do that, but I think that's something I'd at least look into. Um the other so that was there's the north south thing and that was a question I didn't I did not share all that context because those were questions they had and um one thing is in terms of the space and remodeling piece just uh I we have we have two teachers sharing the classroom right now uh that's happened off and on obviously the continued issue of uh we have two classrooms that are locker rooms uh still that's I but I
032I don't we didn't really have a plan to address that uh in the last piece but it it still is an issue. Um the workspace function is uh we it kind of we were we met in the library was interesting discussion to talk about what is the role of our library. It's technically a library. Um we can it continues to be used for a bunch of other things. um testing, >> college classes, computer lab. Um it's got I didn't know it had a small office in the back with three or four little tables with a and then but in that's a server, so it's pretty noisy. It's kind of like the furnace in here, you know, it's uh it's not the ideal learning environment when you've got that kind of distraction, but it's used that
033way. Um so that kind of came to that like what you know we we're obviously not looking at any major remodels. Um but you know that that but that led to the question of we have all these little small groups that we put in all these places and um um we heard that from MTSS and some special ed stuff but uh the space would be nice how they there was there was them kind of how would you repurpose the admin room like Sam's office and the counselor's office. Um there's no work room at the elementary. They kind of use that um room right across from an office as a teacher work room. They can do some parent meetings. They can do teacher meetings, stuff like that. High school doesn't have that space. They tend to
034hungry at the library if there's no it kind of depend they really no good space for that. I didn't realize there was a temporary wall. I mean it's it's permanent wall but it's not a brick wall. That was Sam's off the principal's office used to be one big office with the counselor's office and they and we had put some permanent walls in some point and uh like the copier room is and the and like that what it has the safe door it they're like kind of storage but not really big enough to spread out and do projects if you're putting them together. They talk about how they kind of bleeds out into the um cafeteria when they want to, you know, do put pamphlets together or packets or no place to spread out and do
035that. And then then some of the discussion came up about how we that we had there used to be accordion doors in the high school, but so many of the classrooms we went and put permanent walls because of sound and some other issues just to just a better option than having accordion doors. Um, so we've we've taken a bunch of classrooms, I don't know the number, but cut them in half. Um, that originally bigger classrooms, cut them in half, but we'll get four smaller classrooms in several spaces. So, the space issue still um is an issue at the high school and that's what they shared. those smaller work rooms. They really having a work like a conference room for um staff to do some meetings and uh you know with the conference table was brought
036up several times like that would be nice to be able to have a place otherwise like I said it bleeds out of the comments and they end up doing that work and some of the meetings out in the comments which isn't ideal. So, if you were to move the admin, you could repurpose that. But I I I shared I we don't we don't have any drawings in terms of what the what the repurposing would look like andor, you know, exactly what at this point what the what an entrance on either side would look like, but um that's uh some of the input they provided which I thought was valuable. This affects them. They live there in that building every day. I just wanted to get their input. That's what they shared. Yeah, it was good
037to both buildings bringing it up that you know I didn't even do a good enough job of explaining that in our community meetings and stuff too because when when safety got wrapped the first thing we went to is the active shooter side of things and you know we hope that that doesn't ever happen. you want preventive measures there. But what does seem to happen at least on an annual basis, teachers get interrupted by a parent showing up at their door. Um, and you know, whether it's an i8 parent might just be someone that bringing birthday treats, but still the teacher's not expecting a parent at their door and all of a sudden parents at their door. Um, I feel like we're not doing our job protecting staff to let them do their thing in their
038own classroom, if that makes sense. And so both both groups brought that up and I pulled in that, you know, I I failed to to address that angle of it as much as it kind of went more to the the other side. So, um that one room in the elementary school that's across from the admin office and the secondary that's only empty right now and used like that because the first grade class is not split. Yeah, >> that would be full if so. >> I say I say I remember there not being any >> but that's how they're using it today and I think they just Yeah. No, you're right. >> It's just it's just lucky this year that they have that room. Yeah. Next year they might not. >> Yeah. >> Well, based on
039based on prek numbers, we're a little bit bigger than our kindergarten first grade classrooms this year. So >> So yeah, maybe next year it's gonna get used again >> in a couple years or in two years. Yeah. So anyway, so yeah, it was good. Um, I guess I just want to have further discussion and kind of see where everybody's at on I had some examples of what those, like I said, what those questions would look like. Obviously, I think the term, like you're right, the determine being on that. Um, I also sat down with Travis and Allen and um tried to have them just pick um their brains a little bit on some um get a little bit more specific on some of the things that that might need to get addressed. Um, and so
040I kind of updated that that five-year plan a little bit more. Um, couple things, sorry for those of you who can't read it. It's on the screen. You might be able to see it a little bit better than on paper, but um, couple things to keep in mind. I I I just and I I put it in red. I just put a placeholder on, you know, adopted mill levy for capital outlay. You know, that's we're capped at 8 mills on that. So depending on what valuations do, that could fluctuate a little bit. um but it's went down the last two years valuation has for our district. Um then carryover and everything else. Um you can see how that works. We currently pay salaries benefits of of our custodial maintenance. Um and so that's an italics
041there in the second well third line in the purple. Um it's an italics because I just factored a 3% um increase in between raises and or health insurance um costs. And so then I hope I didn't carry across the last one, but you can see that the annual balance basically what that number represents is what we're bringing in versus what's total what's committed in purple. And so it's bolded to say that's the difference um from what we bring in. Um and knowing that if you know if custodial maintenance um continues to be paid out of that and those val those values increase and if our valuation doesn't increase um that number available balance continues to to dwindle. Um again if if valuation goes up we bring in more with our eight mills. But um you
042know when you look at the I got our current budget year in pink at the top but some of those obviously are a little bit estimate estimates on there but you know there's some big ticket items on there and if if you look at just based on that in in six years our balance is down to about $177,000 um based on um all those allocations and everything else. So, will all be get done? I I don't know. Some have to be pushed off maybe, but I tried to get as much as I could into that just to see what um I think having something like this if if we're not going to use the main out of capital outlay like we were with the first bond, people are going to want to know what where
043that money is going. And this is a very good tool to say, "Hey, we we've got a place for it, you know." Yeah. >> Well, like I said, you know, I put >> it's needed. It's needed to address some issues that are not going to be addressed now. >> And we're so blessed that we still have consolidation money to do these things or we'd be fighting to buy a bus every year. >> Be impossible to do. >> So, like on this year, we have the junior senior high sewer lines. That's the one that we, you know, I talked to you guys about. um go from the there's no cleanouts from the boiler room to the kitchen out to the city line and so they have to put some cleanouts in there. But um we got
044an estimate on that from one company and so we're going to have to send it out to bid but it's it's a little bit it's about 80 $85,000. That 100's a little bit high, but but again, I wanted like you mentioned, Wayne, it it it justifies why we probably need to keep all that for a lot of other needs. So, >> I don't think people have a issue with it if they know that it's allocated essentially. >> It's not just sitting in a in order money in a CD. So I as I as I started putting sitting down with them and talking through that and then putting that in there I was like gosh this and you think about new funding formula coming and new governing you're thinking oh boy this could get you know
045what I'm talking about dropping um the some of the waitings for the funding formula enrollment waiting being one of those that is a big benefit to us. Well, I know there's a lot in here that, you know, we'll make game time decisions on how we spend that money, but it's kind of at least it's a stress test of like, you know, this is what could be, you know, >> it kind of gives you years from now a little warning on this as to what what's coming >> that we need to be looking at. >> Sure. And I I put in there 50,000, you know, insurance deductible. Heaven forbid we have another hail storm. It it won't be $50,000. That'll be 100 150 because it's 50,000 per building. >> Yes, >> we'll have another one. >>
046Um, I can guarantee you that. >> Well, but but so that that's a placeholder for a year, but technically what happens that's 50,000 per building perurren. >> Well, and Jeff, the maintenance expense, you were very kind on that because that's actually fairly low. >> Yeah. Well, >> we can spend that. We spent that in a month. >> I had that up above and commitments as well, too. But so I just it's not perfect, but it's it's at least a the road map of, you know, other things that need to be addressed um or at least we feel that need to be um on there and so got a purpose for all those funds. So any any questions on that? And K, you're right. I mean, there's going to be some adjustments and some things that
047you might have to be >> Well, there's I mean, you're dealing with a lot of unknowns, but >> ever changing. >> Yeah. >> It's It at least gives you a little bit of a road map. >> Well, it just explains to why we don't want to spend it all. >> Yeah. >> And not being able to get bus drivers, we're definitely looking at buying the little buses to replace the the big yellow buses to have drivers that can can drive them and not need CDLs. We're always going to have to have a pretty large suburban leaf anyway that has to be routinely replaced. It's just unbelievable stuff. >> And if you let it go for a couple years and you get behind then you're going to be in trouble, >> especially on the bus. >>
048Speaking of how much it costs from now from when it was when I first started. >> I know. And it'll do that again in the next 10 years. >> Just so well. So, a lot of information to kind of take in there. Um, obviously we're not going to, you know, we don't need to make any motions, but I'd like to have a little bit further discussion and kind of see where everybody's at on, you know, I guess one other thing on that too is, you know, if when I talked with um Greg at SPT and I'll have the numbers for Monday's meeting, but um and again that's not on this either, but if if we were to have an election in March and the HVAC passes. If we, you know, we could hire them now
049to continue doing those drawings for that over the winter so that if it's successful in March, they still have time to get the equipment there and still be able to start in the summer, you know, at the end of school. >> They were dead certain on that. >> They' have all the drawings done. And when I talked with Wis, they said equipment they would probably get it by mid June. So they wouldn't they would have it in time for when they need the equipment. Um >> okay, I guess >> but there's very slim chance that the whole building gets done in a summer. >> Oh no, I get that. But they can lay a big chunk into it then. >> Sure. Whether just as just a circle or you know what I think that would
050be the best you know half and half but >> that would be a commitment that the board would have to make on >> you know having that those drawings done. >> I'm going to guess well that the previous one was 286. I'm going to guess it's probably 250 as a rough estimate um to to go all the way through with it. take a little bit of a leap of faith. >> Sure. >> Willing to invest quarter of a million dollars on something that don't know for sure will pass. >> Sure. >> That's I I totally it makes total sense to me. I mean there the urgency hasn't gone away with getting some of this stuff fixed and if you know waiting waiting another year out could get us in a real problem. But, you know,
051we we have to go into it with that understanding that we may be spending some money on something that there's no guarantee that >> we've done that before. So, >> yeah, we we have >> sadly sadly >> sometimes you you have to do that. Sometimes you also have to cut your losses. But I mean it just it it under it underlines the importance that if if we are going to try to do another bond in March that it needs to be something that all all of us are on board with and going to support. I mean it's it's going to take it's going to take you know unanimous support from all of us on this one what whatever it ends up being. And so >> I really think talking to people after the bond that
052an HVAC only or two part bond I think I feel pretty confident that the HVAC system will pass. I I do too except that looking at the survey results it's 55% that's still kind of on the edge of a knife and and so but that's that's why I'm saying it's whatever we try to do we we need to make sure that we're we're all comfortable with it and this you know agree that this is the right move. So that's not I'm not trying to push anybody any direction. I'm just trying to put that out there for you to think about. So, >> well, I'll just state it then. I will support an HVAC bond. >> Okay. Even even at this at 5.6 >> after seeing these numbers and stuff and seeing the Yes, I will.
053>> I appreciate that very much, Lane. >> Well, like Wayne, like you said, the survey to me makes it loud and clear that it needs to be a two. >> Yeah, I don't think there's any reason to entertain an idea of trying to keep those two things together. Yeah, that's I I don't see that having any >> possibility of success. But but one thing about it is that you know >> part of our job and it's it's the consideration we took on the last one is that we our job is to give people a choice and something to vote on and if and if we still think that that security piece is something that is valuable to people then that we need to give them an opportunity to vote on that and it's you know
054even if it's a separate piece I still think that's important. So >> yeah, and I just think, God forbid anything ever happened, you know, I I'd like to say that we as a board gave the public the opportunity to do something different than what we have. Like I said, understand that there is no perfect system, but >> I just feel like, >> yeah, that's got to be a piece of it. >> And I think not even the catastrophic issue, but I think from a board, it's showing the teachers that you value them and their safety, everything else. And so I think it sends a strong message to the staff >> all those things >> plus the extra square footage. >> I mean it's not a lot but it's a little bit >> it's voted on
055and it passes and that's is what it is. >> Yeah. I like the I don't like the urgency because it's the not just the banker in me but as someone who has a lot of loans himself. I understand the value of paying it off early or doing a shorter term and saving some interest, but I just don't know if we can >> public again in a week and determine if we can do a 20 or 15 year. And because I I like that >> even the expensive option at the 15-year option is cheaper than what we were asking for last time, >> but not by not by a lot. >> Not by a lot, but I'm just saying, >> you know, that it's just a lot to ask the public to process. So, we got
056to do whatever's the shest that >> there'll be a lot of different opinions on it, too. I don't know if it's I'm not sure how much valuable information you would get from trying to >> Yeah. >> You know, cuz you I mean, I'm I'm like anybody else. I I see a way to save on interest. I'm like, let's do it. But it also, you know, >> comes in a bigger payment. >> Yeah. It makes a bigger payment. And it's it's it's going to require >> it'll hurt the same for 15 years as it as it was going to hurt the last time for 25, >> right? >> But >> well, I guess but but people also felt like that was more than they were willing to afford. And so I hate I hate to get
057that mill increase back up to where we were. Even if it's saving on interest, it's that's getting back into that threshold where people are saying that's too much. Yeah. And it hurts our chances, I think, of getting something passed. just that was just my opinion. But >> yeah, I feel like we got to do whatever gets us a sure thing on the Hback and uh we probably just don't have the time to kind of sus out, you know, >> but and like you know, Justin mentioned too, it's we do have the opportunity to pay that down a little bit quicker. >> You can't ever go back and say, "Oh, wait, wait, wait. We want to shorten that." >> Um you know, you can't go too. >> We can't advertise this that. >> Well, no, you
058can't always say anything. >> We can't we can't make this. Can we bump it a little bit longer term? It's too late. Exactly. >> Hopefully most people understand that because that's how pretty much any loan works is you set the terms of it, but if you can afford to pay it off faster, you usually have that option. But um I mean looking at the looking at the coming expenses, I'm not sure that how realistic that is either. There's going to be a lot of extra money to pay down, but I don't know. Well, if something like the semis I was talking about, if we would happen to take in extra tax dollars that we weren't planning on, right, >> that could be directed towards the bond. >> It depends what bank interest does, too. Right
059now, we've been getting some nice interest payments, but that's been dropping a little bit. If it something happens, it drops drastically. That's that's going to hurt. >> Back to nothing almost. >> Exactly. Right. which hate to say it, but I hope it drops >> from a borrower's perspective. >> I I do think though that and I'll have to ask Clayton on this too, but I believe that you have the option to refinance. Is it every seven years? >> Well, I said something about three times you could do it over a 25 year. >> Yeah, I'm not I wouldn't know for sure on that bond market how that all works. I know. I think I remember somebody asking, >> but I think you can refinance if if rates drop, but but it's not immediate. I think
060it's seven 10 somewhere around 17 so many times. >> And you probably only do it so many times. >> Yep. >> You want to make sure it counts. >> Pay to do that. >> I don't There's fees to do that. >> They say there is on a first. >> Yeah. >> A cheaper price. There'll be a low a a bond fee for that. You'll have uh fees probably you have to involve your architects and some of that >> maybe. >> Yeah. >> Well, so I can I I've already got a list. I'll ask him a little bit more about farm vehicles versus just regular vehicles. >> Okay. >> Yeah. It's se it's semi-truckss and farm pickup trucks. Farm farm tag trucks. But the bond language as presented, I don't see where there's much else to
061suss over. I mean, fuss over, I guess, is the right word. You know, I mean, you just more term is not in >> we would have to have that determined. >> It's not in that in the actual language posted in the paper, I assume. >> Yeah. So I guess that's that's the other question is again we'll make you know my recommendation is we you know we try to pass that resolution on Monday but tonight just from a consensus previous one was a 25 year it's again it in a lot of ways it lessens the burden but yet it doesn't because they're paying more over time but is it is 25 this year the term that we want to move forward with or is it >> I suppose we have to this like I said time
062is of the essence now >> for bonds resold on market is that now like mutual fund I haven't worked with bonds since my first two three years in banking so I'm a little bit out on that but but yes I think someone from California could invest in this >> and 30 years ago you could resell other bond bonds that I think that too, but I don't know. >> Yeah, even even local people could buy bonds if they wanted to. But I mean, it's just it's an investment. >> And some banks offer it, some don't. Like I don't. But just like any other investment thing, it's just a if a bank is selling it, they're just making a brokerage fee just like any other deal. they're not like benefiting any more than I I don't think
063our bank offers that. I don't to my knowledge we don't like you can't come to our bank and buy a or anything like that but we don't do that but some banks do any other thoughts or questions that you'd like to have answered for Monday because Mon Monday's meeting is our deadline if we're going pass another resolution >> that that was my question. What what is our last day? >> 15 last meeting >> has to be at the state by the 15th. >> So we basically have two weeks from tonight. That would mean another meeting and we can't decide. >> I would say we can we could do that if I felt like there was a lot of uncertainty or disagreement. But I I feel like >> based on this discussion, I think probably Monday
064is a realistic deadline for a decision. >> Correct me if I'm wrong. >> Is is the architect proceeding is to me the bigger question really. >> Is that does that decision have to be made at the same time as the following? >> I don't think so. But yeah. Yeah. I'm not asking for that. They have to say that's that's got kind of in the back of your mind though if we're going forward it's >> well and I would say no but if it's not Monday and then it's the special one or it's the January meeting which is a month less of work time I would when this when it's their deadline so they need to start the work >> that that's what I have to ask I don't know >> yeah so we we'll know
065that more but I guess in the back of my mind if I'm voting yes to this bond question I'm also are probably going to be vote yes to spending that money on the on the hope that we can forward this up. I mean that's how I've approached it. Not everybody has to finish another whole year behind, >> right? That's that's a a real risk based on what our track record so far is on that HVAC system. So >> don't forget to look at our ornament on your way out. >> Have we got materials on hand? repairs that >> no K so KVK is the one that's been actually been helping us out the most and they came in and that's where one of those came from there it's close to the air handler those valves
066were at so they tried to go back and figure out how far they had to cut back and they're they're trying to replace pieces that around those valves seem to be the weakest um >> pipe >> the pipe that's That's where >> they're trying. >> I didn't know if that was something. I was told it's a low pressure system. It only runs like 20 pounds of pressure. Couple hose clamps and water line. >> They they they have to keep going farther back to figure out whether it's enough that has >> where you don't tight it, it crushes it. I mean it's so and the problem is until they peel all the insulation back on those pipes they don't know and that to some degree those pipes are the insulation holding the insulation off the rust
067start >> chasing >> well you can tell by the ones out there how >> they're holding the lights >> is there any way to get before we pass this to get some kind of a rough um layout of what those two entrances to look like >> before Monday before. Yes. >> Well, the elementary was already done. >> It just be the high school just what's that time that a timeline would be to know when we could have It's fair. You're gonna >> I say Monday a little quick, but you know that's if we if we do deal with a two-part bond, people are still going to have questions on what what that other piece look like. And that's the downside to a two-part. It gets confusing very fast. Um, and and I asked that because
068in looking at other bonds and how they communicated what it was and how it worked, the timelines are a lot different for were a lot different for other districts. Started sort of way earlier. They were back in August having meetings sharing stuff which is three months before the election and we're going to be we're in January getting it out. We're we're already in 60 days and so uh that's that's why I asked that question like what's what's our timeline to have if we're going to be if we're going to ask to put that in part B we at least have some idea how to move that forward yeah I think having those very important to clarify but I think that's going to be the focus for the the same I think the HVAC ones we
069addressed pretty clearly. >> Yeah. The first time around >> I just think this this on this second go around there's it would be foolish to to to pass this and then wait until February to start getting information out. >> Yeah. I completely agree. That's >> January is a pretty slow month. That's a good night to do >> all anyway. Just need to know how it's being hit the ground in January. >> That's really good for person. >> I I think that's the I don't know. I would just I I what's that timeline look like to be able to have um something visual to be able to start sharing because I I don't I don't like passing it and waiting to be able to share what we passed >> 100% drawing at one point at the
070at the junior senior high on that north side. Wasn't there an alternate drawing on >> I don't know. I don't know if there was any ever. >> I don't think it was layout. >> It was It wasn't like >> It wasn't detailed, right? It wasn't detailed, but there it kind of showed where they would put >> it just a box square footage where it was going to be all we've really ever seen. >> Yeah. >> And not a real plan to work. Now I don't need light switch. >> Yeah. A rough a rough >> the visual piece and and waiting. >> Okay. >> You know once passed to by the time we start sharing what that is minimize that as best we can. >> Okay. So for Monday we'll add in let I'll let Clayton
071know that we like the language to include the 25 year. Correct. that what I'll say I'm looking at the last one. It did not include a time frame. >> I didn't think it did. >> Okay. That was the question I had because I didn't remember it there either. I didn't pull it up to look but and then I saw this. So, >> but the mill levy the the mill rate is in there. Okay. Which >> that's the Yeah, that's in there. >> And and again, I like I like the the 25 year because the survey we sent out addressed the 7.8 as well. >> Yeah. I I don't >> Yeah, I hate to change the numbers and stuff. I'm just I'm just pointing out the obvious, I guess, >> so that we have more time
072to do all these different things. >> And then I'll work with I'll start with Piper um for trying to get more information on farm trucks and all of that. Um, and I might reach out to you, Andy. I don't need to see your actual numbers, but to be able to explain it to him a little bit better. >> I got no secret. >> I can bring you mine, too. I got I got the same thing he's got. So, >> so to do that and then just asking a little bit clarifying on if we can refinance and how that works. So, that's what I got for um for Piper Sandler. And then I'll reach out to SPT and for lack of better words, how late can we hire them to still be on track to move
073forward in May, right? And then what that cost would be and then give us a timeline of when they can have some rough drawings to use the word rough drawings of those secure entrances so that we can share those with the community so they know a little bit more about what that means. Is that am I missing anything? uh the election piece. Uh we would be running a special election that we would uh the county clerk caught me at the grocery store and asked me this question and I said, "Well, I don't know. We haven't discussed this." Um and how we would run that election that because it's not a normal election, we would have to pay for it. >> That's what I was going to say. 5,000. Is that correct? >> Well, I think
074that's the question we need to get. I mean, I I assume we would want to know what that election is going to cost us to run that much. >> The question that's also going to be presented to us is how do we want to format that election? Uh, do we want a an option that some districts have done is a mail-in only ballot? I'm not saying I'm supporting that or think that's a good idea, but it makes it a lot cheaper. Um, and then if you do a full election like we did like which was in November, I I don't know if the I know some have chosen what polling places all do you open >> each one. >> And does that affect price? >> I don't know the answer to any of that. I
075would assume it's all based on the labor. >> There's a lot of we have to pay. >> And I think the 5,000 price I got was for the full election. I just think we probably need to know that and what that ask is of us. I guess if 5,000 is the high-end estimate, whatever the whatever the most promising approach is to getting the result that we need to fix our building is what we probably need to do would be my >> Well, and we can check >> and I I understand that there's a cost that's going to be more expensive to do the in person. >> Um I also think expect >> the the the common the common resident if they see it now that we want to do a male in this why are
076they trying to do something different what what's behind this motive and I wouldn't want it to appear like we're trying to do something >> I'd agree I'm just saying those deci those decisions I'm going to assume have to be made at the same time we pass the resolutions is how the election type because there as soon as that resolution passes they're going to have to start prepping to get that ready for election Yeah, I there's official notices and well I mean the county clerk runs it. We used to pay the county clerk to do it. >> They never voted a special election. >> Not this community that I can recall. Everything's been attached to an August or November. >> That's like the liquor by the drink one, but it was attached to an August election.
077>> I don't trust the mail. Yeah, that's I don't I'm not >> Well, and that's like that's the cheap option. >> Yeah, it's it's cheaper to do it that way. And there's probably advantages and disadvantages, but >> I think it's the right way for this. >> It does. It >> one thing if all the ballots would go from the local post offices around to Mano that they're going to ship them to >> just it's just such a different format than what people are used to that I agree. >> People like to get out and vote what they're passionate about. I think that question will immediately come up as why are you doing it that way is what are you what are you trying to do there and you know >> even if the intention was
078completely open and honest of why we did it I think there's some suspicion to that I I kind of caution against doing that >> yeah I think keep it as normal as possible because you have people that like the mailin ballot you got people that want to go out push that button for what they want >> and not worry about getting lost in the you know, those kind of things. >> Yeah, I just I just don't I just know we have to we make those decisions because it's our election and we're calling for it. Are there other Well, that be Do we have to call We have to pass another resolution to call for the election. >> Are you asking or telling? >> I'm asking. I don't know, but I'm assuming there has to be
079some mechanism that triggers >> like the bond question wouldn't trigger necessarily an election in March. Just means it's up for election. I don't know that it >> I will ask that >> probably it might change the resolution add to it anyway. >> Yeah. There might be a separate resolution to call for an election. I don't know the answer to that. >> We'll find out. >> And do we have to do that as a county do that after we petition them? >> Don't know. >> I don't know. >> We're in uncharted territory. >> It's a thing. I know we don't run the election, right? >> Just like the last one. This has to go through the state board of ed and then do we petition for the election? I guess those are the questions we need
080to answer. >> I will because until that's all approved, we got nothing to petition. >> Yeah, I just that might be the timeline. >> I will find out. >> Okay. >> Any other work you want to add to my plate for us? >> Give us a few more. No, I just I want I I I want to make sure I have everything. So, >> he doesn't want to go home. There's going to be five million little kids at his house. So, he's good. >> So, I'm going to go over this one more time. So, I don't want to miss anything. So, for Piper, we're going to the the farm truck, farm semi, and that kind of stuff. Give a refinance. And then what do we need to do for the special election and how does
081that what's that process look like? Because they'll be the ones that help us with that because their bond council will help us with that. And then SPT is the how late can we hire them to stay on track for if everything works right um starting construction end of May and what's the timeline on as soon as they can get us good visuals for the community on the entrances. >> What about this >> and find out and I can I can call the clerk tomorrow find out the cost for the election. I can get that for you. >> Okay. And if she has answers to any of those other procedural type questions, >> I'll ask about the resolution to petition if that's something they do or something we have to do. >> We I mention this
082because we were asked several times, is there other ways to pay for this? Um I know we've we had those discussions, but I uh I don't know if we've exhausted um any of the options of what those other options look like. um you know was you know brought up that like USDA pay for this like they help pay for the hospital or however that works or um is there I'm just saying I don't I don't have any answers to any of those pieces that the sales tax question you know came up numerous times in terms of some districts recently did pass sales tax initiatives there they're a balance of sales tax and property tax to do a bond >> using our sales tax >> did you ever hear back from you the Fed when they
083were closed during the government shutdown >> phone >> with USDA. >> So I'm just saying that >> that's just >> yeah paying would be it the other problem you know grants and stuff I mean we're the urgency >> is still here. Yeah. No, I know. >> Wait around five more years for grants to pile up enough. >> I know the grants, if you're going after something like that, it you're going to have to hire a grant writer and it's >> it's going to take some time, too. That's process big enough to >> Yeah. And I was kind of going back to the architectural plans like >> I think we're going to need a plan set of drawings something in place regardless of how the bond goes because we're going to have to do something >>
084right >> and I don't know what kind of amount of strings and things we'd have to pull to pull that off or death by a thousand cuts on raising the mills the maximum we can every year on some stretched out USDA loan that takes forever. You know, those are things that could be explored, but we're paying for plans to fix the HVAC is probably going to need to be done. Yeah. >> The only other thing is, you may know better. Will any financial institution do a lease that long? >> I've never done one over 10. >> Yeah. And then that was >> now they talk about capital outlay bonds that you do of your own, but we we don't have enough >> money to do that. and and for the terms they let us do
085it gets to be too big for us to handle because the terms are so much shorter on >> they need like a 40year that's why I ask if they do 25 year lease but they probably put interest rate on it and >> it's not evened to last that long lease would be over the length of the life of our equipment >> true >> so if if >> if I don't think there's going to be an advantage to trying to go that route I think it's going to be cost prohibitive either either for the annual payment or for the higher interest or whatever that entails. But >> well, I I think I have what I need. I'll try to get all this stuff as much of it tomorrow as I can and um try to get
086that out to you guys before the end of the week just so that you have that before Monday. But my I guess my ask is that kind of sounds like we're at consensus where you know we're ready to move forward with that resolution on Monday um as a twopart HVAC and then secure entrance is a second question. Do we know the date that would be in March, Jeff? >> You have a spec usually like the second >> second Tuesday of March. >> It looks like the second Tuesday is the 10th. >> So that's a week before spring break. >> Correct. >> That would make a difference when people are gone. you don't really want to have an election at that point. >> Okay. Well, that's kind of I appreciate you guys giving up another night,
087but I wanted to kind of make sure we got everything out from the table and I think once we get the rest of these questions answered, I think we'll feel like we'll be confident it's the right word, but feel like we're making the right decision moving forward. We'll do what we can to get those answers. So, >> anything else? >> I just This is the name the safe and secure entryway. I mean, it truly it was more than just that. I mean, it was an addition catching your name maybe. >> You're not wrong. It's just security. >> Yeah. Because there's a perception that comes with that. >> Exactly. I feel like maybe there was some a little lost there. A little bit of, >> you know, further thought was lost on that when they just
088thought, well, you're just putting up doors. >> You're not wrong. >> I'm not creative with coming up. Name something else. >> There's AI can help with that. >> Well, yes, Chad GP. I mean, but I I I that sentiment is right on in terms of >> better describing what it is that it's more than just >> it's more than you can't >> but you won't have to spend as much time talking about the Hback because I think that got kind of through clearly what we need. So the time at your meetings you can have maybe is to talk about the the what needs to be done. Not only because somebody might come in and shoot you, but because people parents go to rooms and yell at teachers and disrupt classes and and explain a little
089bit more. >> It's not that somebody's just gonna come you. >> It's an official entrance with administrator. >> Girl, that's hard. >> Didn't mean for me. then maybe maybe they don't like you. I know that's what most people thought is that it had to do with shooters and that's also why I thinkual piece to that will be helpful >> which really better than just a little counselor nurse MTSS spaces all >> you know what I'm talking about but they are >> spaces that we can a little bit of it >> during lunch >> yeah did that quote >> include like emptying out the old boiler room and repurposing it. >> I don't think so probably. >> No. >> Is there another little building back there? Is it part of the boiler system or is it
090something else? >> There's just a room. >> Just that room and then outside the building is the chillers or whatever. >> That space is going to get used up anyway. And I would tell you >> they'll probably have to take all that out just take all the equipment out. All the outside equipment will have to go for sure. >> There's still a hot water heater that's all in there. >> Yeah, still >> there's other mechanical systems in there besides just >> What kind of shape is it in? >> I don't know. But you're going to have like Oh, man. It's been a while since I've been in that room. But like the the boiler room had it has softeners. >> It has uh I want to say it had a couple different separate water heaters
091in it. >> Yeah, it's got water softeners. and more storage. >> What kind of shape are the water lines? >> The regular water would be copper. They wouldn't be black iron. >> Probably easier to replace, too. >> Say that until you get into it. >> I say that. I say that as somebody who doesn't know anything about plumbing >> or fishing picks. >> Yeah. At least you can cut it off and run back somewhere >> like that. >> Okay. Any other anything else? >> Okay. I don't think we have anything else on the agenda. So would like you guys some cupcakes in the way. >> I would accept a motion to adjurnn. Second. Go ahead. >> All those in favor? 70.